Executive administrative assistant jobs in Oyster Bay, NY - 1,231 jobs

Executive Assistant / Business Support (Hybrid | NYC | Temp-to-Perm) LHH Recruitment Solutions is recruiting on behalf of a confidential investment management client for an experienced Executive Assistant / Business Support professional. This is a hybrid, temp-to-permanent opportunity in New York City, offering exposure to senior leadership, operational responsibility, and long-term growth potential. Job Summary The Executive Assistant / Business Support role provides direct support to senior leadership while also serving as an office manager and operational point of contact. This position is ideal for an experienced administrative professional who excels in fast-paced, high-accountability environments and enjoys balancing executive support with office operations. Key Responsibilities Provide high-level executive administrative support to senior leadership Manage complex calendars, scheduling, travel coordination, and meetings Act as office manager, overseeing daily office operations and logistics Serve as a primary point of contact for internal administrative teams Coordinate with cross-functional teams to support operational efficiency Handle confidential and sensitive information with discretion Support special projects and ad hoc operational initiatives Schedule & Location Hybrid schedule (NYC) In-office: 3 days in office Employment & Compensation Employment type: Temp-to-perm Salary upon conversion: Up to $95,000 base Qualifications 5+ years of experience as an Executive Assistant, Senior Administrative Assistant, or Business Support professional Experience supporting senior executives in finance, investment, professional services, or corporate environments Strong organizational, time-management, and communication skills Comfortable managing office operations in addition to executive support Proficiency with Microsoft Office and calendar management tools Professional demeanor with exceptional attention to detail Why This Role Hybrid schedule High-visibility role supporting senior leadership Opportunity to convert to a permanent position with strong compensation and bonus potential Stable, professional environment with a proven bonus track record Pay Details: $30.00 to $40.00 per hour Search managed by: Renee Walker Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

About the Role Velvet Caviar is a leading lifestyle and tech accessories brand and is seeking a dynamic, stylish, and incredibly organized Executive Personal Assistant to support our CEO and Founder. This role sits at the intersection of high-level executive support, personal assistance, and creative collaboration. This is not your typical EA role. From managing packed calendars to supporting social content shoots, international travel, company events, and daily to-dos - you'll help keep both the business and the CEO's personal brand running seamlessly. If you thrive in fast-paced environments, love aesthetics and TikTok trends, and are known for being two steps ahead - this role is for you. Key Responsibilities Executive & Administrative Support Manage CEO's work and personal calendar with precision; schedule meetings, appointments, and events Oversee inbox management; draft responses and flag priority items Attend meetings, take notes, and manage follow-up action items Maintain and manage the CEO's daily to-do list, priorities, and long-term goals Act as a gatekeeper, managing the CEO's time and workload effectively Coordinate domestic and international travel (including arrangements for her small dog) Send and arrange vendor and personal payments on behalf of CEO Creative & Brand Support Support CEO's personal social media presence (TikTok & Instagram): film, edit, brainstorm, and keep content aligned with trends and brand identity Offer creative input for event outfits, content shoots, and personal brand moments Source, pick up, and return items for content, events, and daily needs Manage closet organization and resale (e.g., Postmark listings) Personal & Lifestyle Support Run personal errands, book travels, make reservations, and execute lifestyle tasks with care and discretion Maintain the CEO's office space and household organization and logistics Assist with CEO's small dogs, as needed (must be dog-friendly) Drive for errands or events when needed (must hold a valid driver's license and be comfortable driving in NYC) Handle expense reports, reimbursements, and bill payments Project & Event Coordination Organize personalized gifting and coordinate events Help plan and coordinate company events and special projects Support internal creative initiatives and cross-functional priorities Anticipate the CEO's needs and proactively look around corners for solutions You Are... Highly organized, detail-obsessed, and thrive at managing chaos with calm A natural problem solver who's proactive and solutions-oriented A strong communicator - professional, clear, and personable Tech-savvy with experience across Google Suite, calendar/email systems, and editing tools for IG/TikTok Fashion-forward and social-media fluent with a sharp eye for aesthetics A team player with positive energy who's service-minded and discrete Someone with a valid driver's license who can confidently navigate NYC Requirements 3+ years of Executive or Personal Assistant experience, preferably in fast-paced, creative environments Based in NYC with deep familiarity navigating the city Comfortable managing both professional and personal tasks with professionalism and care Prior experience supporting social media or a personal brand is a strong plus Must love dogs and be flexible to assist as needed Available for occasional evening/weekend needs based on CEO's schedule or travel/events Bonus Points If You... Have experience with small-business operations or startup environments Have a background or interest in fashion, beauty, or influencer marketing Are familiar with travel logistics for events like Fashion Week, pop-ups, or influencer trips PERKS: Be a key strategic leader at a fast-growing brand! Competitive salary + performance-based bonuses Nice office located at the Brooklyn Navy Yard Hybrid schedule with 1-2 days a week in office PTO Days + Specified National Holidays Off Health Insurance coverage + other benefits Quarterly team events and or retreats Velvet Caviar is an equal-opportunity employer committed to a diverse workplace environment.

Who We Are: Capelli Sport is a global multi-sports brand based in New York City, specializing in team sports. With a strong club community reaching all corners of the world, we empower and unite people from amateur, to youth and pro clubs. Our goal is to build equal and diverse playing fields where everyone can be themselves, live up to their full potential, and enjoy safe experiences. Our passion for creating products from lifestyle apparel to footwear and performance match kits enables athletes and teams to maximize their success on the field and beyond. Capelli Sport supports all athletes through a unique global sports ecosystem with a focus on service excellence. With years of knowhow on our side, we always deliver an exceptional customer experience. By players, for players, Capelli Sport is deeply rooted in sports culture. What We Are Looking For: We are looking for an experienced and flexible Executive Assistant to work directly with and support our Chief of Staff in our New York office. The overall aim of this role is to support our Chief of Staff with administrative tasks including scheduling, expense tracking, etc. The ideal candidate will be serious about having a career, not just a job. Responsibilities Provide professional secretarial and general administrative support to the Chief of Staff and assist daily work including but not limited to: calendar management, key records and filing system, expense claims, office maintenance; documentations, training, procedures Make phone calls and arrange appointment for executives at the company Day-to-day schedule management, arrange meetings, prepare meeting materials in advance make meeting minutes if needed Translates documents/contracts and interpret for meetings if required from time to time; Help on daily management as needed/coordinating with employees in different regions/ looking for candidates / office maintenance/other personal support if needed Build and update executives at the company contact database to capture relevant information on important contacts for executives at the company Other temporary assignment from the Chief of Staff Requirements Minimum 5 years relevant working experience. Principle driven and act discreetly in managing confidential and sensitive information and uphold high ethical standard Good communication skills and stakeholder engagement manner with internal and external customers and employees at all levels Highly organized and meticulous, with an eye for details Systematically database management skills Enthusiastic with a drive to work in a flexible, fast-paced work environment Knowledgeable in Microsoft Word and Excel. SAP will be a plus but not necessary If you are interested in this position, please email your resume to ****************************** to be considered. Capelli Sport is an Equal Opportunity Employer. We do not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, ancestry, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, religion, retaliation, parental status, military service, or other non-merit factor. Job Type: Full-time Pay: $75,000.00 - $90,000.00 per year Benefits: 401(k) Dental insurance Health insurance Paid time off Schedule: 8 hour shift Work Location: In person

A prestigious, growing investment firm is seeking an Executive Assistant/ Personal Assistant to provide comprehensive support to a busy executive and his family. This hybrid role involves managing both personal and professional responsibilities, ensuring the seamless coordination of business and personal priorities. The ideal candidate will possess an ability to seamlessly manage multiple different tasks, be proactive, have a solutions-oriented mindset with strong interpersonal skills and discretion. Salary commensurate with experience: $150-175k base range + strong discretionary bonus structure + paid benefits, 20 days of PTO, 401k match Location: Greenwich, CT onsite Monday - Friday Hours: typically 8:30am-5:30p but need to be flexible and have a 24/7 mentality as needed, especially when principal is traveling Qualifications 10+ years of C suite EA/PA experience to an executive or high-profile individual Extreme sense of discretion - must be trustworthy Must be very professional and polished to represent executive across all facets of his life Warm personality and client service oriented Executive Assistant (50%) Proactively manage Outlook calendar for both business and personal Coordinate global travel including flights, accommodations, transportation, and itineraries and prepare expense reports using Concur Schedule and prepare materials for business meetings, ensuring all logistics and follow-ups are handled Act as the primary point of contact for internal and external communications, ensuring timely and accurate correspondence Personal Assistant (50%) Oversee daily household needs including vendor coordination and maintenance scheduling Manage grocery orders, household supply replenishment, and other personal shopping and returns Research, plan, and book family vacations including flights, accommodations, and activities Schedule and coordinate rides for children Please submit your resume to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Actively hiring a “Executive Assistant" at Manhattan, NY for position at a hospital. Pay Rate is $48-$50/hr. Please find below the : Job Title : Executive Assistant Duration : 3-6+ months possibility for extension more Location : New York NY Pay Rate : $48-$50/Hr. Job Description: Schedule: 5 days on site, probably will have flexibility in the future. Monday- Friday day shift. 9-5 for now with possibility of moving 10-6 Key Responsibilities: • Proactively manage the SVP of HR's calendar, ensuring priorities are anticipated, aligned, and executed efficiently • Maintain forward-looking awareness of scheduling needs, deadlines, and competing priorities • Serve as a strategic partner by preparing, reviewing, and refining executive-level presentations and materials • Act as a gatekeeper and liaison, exercising sound judgment in high-level interactions • Qualifications: • Senior-level administrative or special assistant experience supporting executive leadership • Exceptional organizational, communication, and time-management skills • Highly professional, polished, and confident presence in executive and stakeholder settings • Ability to operate at a strategic level - beyond traditional administrative support • Legal or compliance background strongly preferred • Experience functioning as a business manager, executive partner, or special assistant rather than a traditional senior administrative role Ability to accurately create, edit, save and print documents using Microsoft Word and Excel. Knowledgeable in PowerPoint and Access. Works for Senior Level. Bachelor's Degree required Benefits Pride Health offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, , legal support, auto ,home insurance, pet insurance, and employee discounts with preferred vendors.

Our client is revolutionizing property management. As a successful start-up, they provide the most advanced tech-driven leasing experience. We're looking for a highly organized and proactive Executive Assistant to support the CEO. You will play a key role in managing daily office operations and supporting their rapid growth. If you enjoy working in a dynamic environment, take pride in bringing structure to a growing organization, and want to be part of a team redefining how people find their next home, we'd love to hear from you. Responsibilities Maintain and proactively manage the CEO's calendar, including scheduling new meetings, modifying existing appointments, and resolving conflicts to ensure optimal time management. Arrange domestic and international travel, including flights, lodging, and ground transportation, prioritizing cost-effective and efficient options. Coordinate gifting initiatives, handwritten correspondence, and personalized touches; oversee packaging and shipping to ensure timely and accurate delivery. Manage outbound and inbound shipments by confirming accurate addresses, contents, and delivery timelines; communicate status updates as needed. Order and maintain office supplies, equipment, and materials; ensure the office remains fully stocked with necessary resources, including operational tools, technology accessories, and refreshments. Assist with recruiting efforts by conducting email outreach, coordinating interview schedules, and supporting interview logistics. Coordinate new hire onboarding logistics, including ordering equipment, distributing instructions, and ensuring a smooth first-day experience. Provide discreet and professional personal support as needed, including coordinating prescriptions, food orders, and related arrangements. Respond effectively to frequent, last-minute changes in travel plans, schedules, and meeting logistics with flexibility and professionalism. Ideal Experience Bachelor's degree is preferred but not required; equivalent professional experience will be considered. 1-3 years of administrative or office support experience in a corporate or professional environment. Demonstrated interest in and enthusiasm for working in a fast-paced, entrepreneurial or start-up setting. Highly motivated, proactive, and adaptable, with a positive attitude and willingness to take initiative. Prior experience in smaller office settings or a start-up organization is ideal. Previous experience or exposure to the real estate industry is strongly preferred. #117945 The Larko Group is a premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temporary-Hire, and Temporary/Project placements across a range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chiefs of Staff, Office Managers, Receptionists, General Office and Labor, Event Support, Project Management, and Customer Service.

Realty Collective is seeking a highly organized, proactive Executive Assistant to support our Founder & President and a small team of agents at our Brooklyn-based real estate brokerage. This role begins as a paid trial position (2-3 months) and has strong potential to transition into a full-time, permanent role for the right candidate. About the Role This is a dynamic, fast-moving position ideal for someone who thrives in a non-traditional environment and enjoys juggling multiple priorities with confidence and care. Real estate is an “always-on” business, so flexibility matters - but that flexibility goes both ways. You'll be trusted with real responsibility, meaningful autonomy, and opportunities for long-term growth. This role also includes people management, systems oversight, and collaboration with copywriters and social media managers to support our marketing and communications efforts. Compensation & Benefits Trial Period (Hourly): • $35/hour for a 2-3 month paid probationary period Permanent Position (Full-Time): • Salary range: $70,000-$85,000, based on experience • Two weeks paid vacation annually • Paid disability and unemployment insurance • Bonus potential What a Typical Day Might Include No two days look exactly the same. You may find yourself: Coordinating priorities and daily check-ins with a remote team of virtual assistants Managing calendars and communications for the President and agents Overseeing copywriters and social media managers to ensure deadlines, brand voice, and deliverables are met Streamlining internal systems and workflows (Basecamp, Google Workspace, Salesforce, automation via Zapier) Responding to landlord, vendor, or client inquiries Supporting marketing initiatives, events, and new business development Catching small details before they become big problems Details matter here. We're looking for someone who's solutions-oriented, remembers the moving pieces, and enjoys keeping people and projects on track. Location: This role is based out of our Red Hook, Brooklyn office. Brooklyn-based candidates strongly preferred. Core Responsibilities Provide administrative support to the Company President and three agents Manage and train a team of virtual assistants; coordinate workflows across brokers, admin staff, and contractors Oversee external collaborators including copywriters and social media managers Rigorous maintenance and improvement of filing systems, records, and documentation (digital and physical) Support vendor, landlord, and client relations Support marketing initiatives and new business development Manage multiple calendars and scheduling needs Handle day-to-day administrative and operational tasks Qualifications Proficiency with Google Workspace (Docs, Sheets/Excel, Drive) Experience with Basecamp Proficiency in Jotform (forms, workflows, internal processes) Working knowledge of WordPress (content updates, basic site management) Proficiency in Canva for simple marketing and operational design needs Experience with Kit (email marketing, tagging, and basic automations) Familiarity with Zapier for workflow automation and system integrations Experience with website, database, and CRM management (Salesforce) Experience with event planning, marketing, or social media campaigns Strong organizational and time-management skills coupled with strong communication Ability to work independently, self-prioritize, and keep leadership organized Comfort operating in a fast-paced, non-traditional work environment Experience or strong interest in real estate is preferred. Project management experience is a plus. Realty Collective is proud to be an Equal Opportunity Employer. Schedule & Work Style Primarily Monday-Friday, 10am-6pm Occasional extended hours, weekend availability, or off-hours support as needed This role is in-person and not remote Who We Are Realty Collective is a female-founded, Brooklyn-based real estate brokerage committed to values-driven work. We're not interested in speculative development or treating real estate as a cash grab. We believe in community, integrity, and long-term impact. We expect a lot-but we also invest in our people, offer meaningful growth opportunities, and genuinely want our team to succeed. To learn more about our work and values, visit realtycollective.com. How to Apply Please email your resume to the ************************* Instead of a traditional cover letter, include a few sentences in the body of your email explaining why you feel you'd be a strong fit for this role.

Executive Assistant (with Legal/Paralegal Experience) Type: 1-3 Months Contract to Hire The Executive Assistant will provide high‑level administrative and operational support to senior leaders, with a strong emphasis on handling legal and confidential documentation. This role requires someone polished, proactive, and highly organized, capable of operating in a fast‑paced environment and interacting with internal and external stakeholders at all levels. Key responsibilities Manage complex calendars, coordinate meetings, and handle day‑to‑day scheduling for one or more senior executives. Arrange and manage travel itineraries, accommodations, and detailed agendas, including last‑minute changes. Prepare, edit, and format correspondence, presentations, and reports for executive and legal review. Support basic paralegal‑type tasks such as organizing contracts, maintaining legal files, tracking deadlines, and assisting with drafting simple documents or summaries under attorney direction. Coordinate meetings with outside counsel, regulators, partners, and clients; manage follow‑ups, action items, and documentation. Handle sensitive and confidential information with discretion, including HR, legal, and strategic business matters. Maintain organized electronic and physical filing systems for both executive and legal documents. Assist with expense reports, invoice processing, and basic budgeting or tracking related to executive and legal matters. Serve as a primary point of contact and gatekeeper, screening communications and prioritizing issues requiring executive attention. Support special projects and ad‑hoc tasks for executives and the legal team as needed. Required qualifications 7+ years of experience as an Executive Assistant supporting senior leadership (C‑suite, General Counsel, Partners, or equivalent). Prior paralegal or legal assistant experience in a law firm or in‑house legal department (or EA role with heavy legal exposure). Strong understanding of legal documents and terminology (e.g., NDAs, MSAs, SOWs, corporate governance documents), with the ability to track versions and key dates. Excellent written and verbal communication skills, with professional presence and strong judgment. High proficiency with MS Office / Google Workspace (Outlook/Teams or Gmail/Calendar, Word, Excel, PowerPoint). Proven ability to manage multiple priorities, meet deadlines, and stay calm under pressure in a fast‑paced, onsite environment. Demonstrated discretion and integrity in handling confidential and sensitive information. Preferred profile Experience supporting a General Counsel, legal leadership, or executives in a regulated industry (financial services, healthcare, technology, etc.). Familiarity with document management systems, e‑billing, or contract lifecycle tools is helpful. Bachelor's degree preferred, ideally in business, legal studies, or a related field

Confidential | Executive Assistant (Personal Executive) A highly accomplished personal executive is seeking an exceptional Executive Assistant to provide comprehensive, discreet, and high-touch support in New York City. This role requires impeccable judgment, speed, and attention to detail while managing both professional and personal priorities in a fast-paced environment. Key Responsibilities • Proactively manage complex calendars, including personal and private meetings • Coordinate and schedule personal errands and day-to-day logistics • Arrange domestic and international travel, including flights, accommodations, visas, ground transportation, and detailed itineraries • Secure reservations at high-end restaurants, private clubs, venues, and events across New York City and globally • Act as a trusted gatekeeper, handling sensitive information with the highest level of confidentiality • Anticipate needs, solve problems quickly, and ensure seamless execution of all requests Qualifications • Proven experience supporting a senior executive, high-profile individual, or family office • Deep familiarity with New York City's dining, hospitality, and cultural landscape • Exceptional organizational skills and meticulous attention to detail • Quick-witted, resourceful, and able to operate at a fast pace with minimal direction • Strong communication skills and professional discretion • Ability to handle changing priorities calmly and efficiently

Executive Assistant to Senior Executive - Global Asset Manager Compensation: $110,000-$125,000 base + OT + Bonus Overtime: Eligible (estimated compensation at ~$142,500-$165,000 depending on hours worked) + bonus (~20%) Hours: 45-50 hours/week Benefits: 100% paid Medical/Dental/ Vision, daily lunch provided Overview A leading Global Asset Manager is seeking a high-caliber Executive Assistant to support a Senior Executive in the firm's New York office. This role is ideal for someone who “just gets it”-a proactive, thoughtful, and highly reliable EA who brings strong judgment, a friendly and humble demeanor, and a desire to contribute meaningfully to the executive's success. You'll be part of a tight-knit, high-performing team environment where flexibility, polish, and a can-do attitude are essential. The right person is upbeat, collaborative, low-ego, and scrappy, with the ability to pivot quickly and stay two steps ahead. This is a long-term-growth opportunity for someone who wants to grow with the executive and deepen their career within asset management. Key Responsibilities Provide high-touch executive-level administrative support, including complex calendar and inbox management, scheduling, and coordination across global time zones. Anticipate needs and “look around corners” to ensure the executive is always prepared. Coordinate domestic and international travel, itineraries, logistics, and occasional personal support as needed. Prepare meeting materials, presentations, briefing documents, and follow-up communication. Serve as a warm, professional representative of the executive with internal and external stakeholders. Partner closely with other assistants and teams to ensure seamless operations and information flow. Manage expense reports, invoices, purchase orders, and other administrative systems. Handle last-minute changes with grace, perseverance, and a calm, solutions-oriented mindset. Participate in team initiatives, culture-building activities, and process improvements. Qualifications 3+ years of Executive Assistant experience within asset management or financial services (required). Strong business judgment, intuition, and the ability to anticipate needs before they arise. Friendly, positive personality with a willingness to pitch in and “do whatever it takes.” Team-oriented, collaborative, and genuinely enjoys supporting others. Polished communication skills (verbal and written), with a professional presence. Flexible, adaptable, and able to pivot quickly in a fast-paced environment. Strong perseverance, follow-through, and attention to detail. Ability to maintain confidentiality and exercise discretion at all times. Compensation & Benefits Base salary: $110,000-$125,000 Overtime: Eligible (estimated compensation at ~$142,500-$165,000 depending on hours worked) + bonus (~20%) Bonus: Annual performance-based Benefits: 100% employer-paid Medical, Dental, and Vision Free lunch daily Additional perks and firm-wide benefits

Highly respected Midtown, NYC Asset Management firm is seeking a bright, loyal and pro-active administrative assistant with stable, impressive work exposure, a Bachelors' degree and 3+ years administrative experience, to support a very Sr. Executive of the firm. Manage intricate calendar, coordinate meetings, organize global travel, conduct research, prepare meeting materials, and process expense reports. Great opportunity for someone with exceptional administrative skills, a can-do attitude, solid attention to detail, and a true desire to succeed both personally and financially. Proficiency in all MS Office programs required. Base salary up to 120K with an extremely generous bonus and sensational benefits and perks. Bachelors' degree required.

A firm in Greenwich, CT is seeking a full-time Executive Assistant to support members of the c-suite. This role will have hybrid flexiblity. Responsibilities: Calendar management for executives. Communicate between executives, internal, and external partners. Assist in preparing reports and presentations. Assist with organizing company meetings and events. Other Ad-hoc projects to assist with office needs. Qualifications: Bachelor's degree required. 5+ years of experience as an Executive Assistant Experience in professional services Technologically savvy with strong skills in its usage Experience supporting a C-Level executive preferred The annual base salary range is $100,000 to $170,000. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.

Administrative & Graphics Assistant to Senior Director As the Administrative & Graphics Assistant to a Senior Director on Meridian Retail Leasing, you will provide comprehensive support across administrative, operational, and marketing functions, ensuring seamless management of his business and team activities. This role requires strong organizational skills, Salesforce proficiency, attention to detail, and the ability to collaborate effectively across multiple departments. Key Responsibilities: Maintain and update Salesforce account, ensuring all records are accurate and up to date Utilize Salesforce efficiently to track client information, commissions, and other critical data Prepare and print leases for signings Review exclusive agreements, leases, and related documents to extract necessary information Handle general administrative tasks Act as primary point of contact between Senior Director and Meridian operations Create commission calculations Invoice landlords and follow up on outstanding commissions Support invoicing and tracking of commissions Manage all marketing initiatives for Senior Director's team, including Team marketing, listing email blasts, and collateral creation Design and coordinate retail leasing flyers, signage, and area maps highlighting business, transportation, and points of interest around properties Submit traded posts Collaborate with Meridian's Marketing team for marketing requests Manage calendar Coordinate lease hand-offs, key hand-offs, and other logistics with landlords, co-brokers, and clients. Qualifications & Skills: Strong proficiency in Salesforce and general CRM systems. Excellent organizational and multitasking skills. Strong attention to detail and accuracy. Ability to collaborate across departments and manage multiple stakeholders. Graphic design and marketing collateral experience preferred. Flexible and able to work extended hours when necessary Additional Information: Base salary for this position will be determined during the interview process and will vary based on various factors, including but not limited to prior experience, relevant expertise, and geographic location. The expected base salary for the role will generally be between $70,000 and $85,000 per year at the commencement of employment, plus a discretionary bonus. However, the final salary offered may be outside this range based on these factors and individual circumstances.

A minority-owned professional recruitment and staffing advisory firm assisting clients with direct hire and contract talent search solutions across a variety of skillsets and industries, Russell Tobin is disrupting the industry with our total dedication to creating bespoke programs that enable our clients to meet their exact recruiting goals. How do we accomplish this? With an empowering corporate culture based on continuous learning, accountability, and growth-and the result is an impressive roster of clients, long-lasting business relationships, and one of the best places to work in the staffing sector. Pride Global is seeking a motivated and organized Administrative Assistant to support our New York City office. This is an excellent opportunity for someone who enjoys keeping things running smoothly, has great attention to detail, and is excited to grow within an organization. The ideal candidate will be proactive, reliable, and eager to learn beyond traditional administrative duties. Responsibilities: •Serve as the main point of contact for general office operations for the building and outside vendors. •Manage incoming and outgoing mail and deliveries. •Handle bank deposits and managing of checks. •Maintain and order office and kitchen supplies; coordinate with vendors as needed. •Assist with scheduling, meeting coordination, and event logistics. •Support company events, engagement activities, and team celebrations. •Help coordinate interviews and candidate logistics alongside the recruiting team. •Maintain an organized and welcoming office environment. •Assist leadership with ad-hoc administrative projects. Qualifications: •Bachelor's Degree required •1-3 years of administrative or office management experience preferred (internships or entry-level experience welcome) •Strong communication and organizational skills •Proficiency with Microsoft Office •Comfortable managing multiple priorities in a fast-paced environment •Friendly, professional demeanor and a proactive, team-oriented mindset •Missing something? If this sounds like a great job you can do, but you're missing a few qualifications, we encourage you to apply anyway. We understand a diverse workplace requires a diversity of experience-and we want to include yours in the mix if you've got the skills we need! Important Details: •Location: New York, NY •Compensation: $25-$30/hour (based on experience) •Schedule: Monday-Friday, In-Office Our Benefits •A complete benefits package that includes health, medical, vision, and 401k, as well as a range of free programs aimed at supporting employee wellness. •Opportunities for growth and development across a global corporate network while impacting people's lives and Helping the World Work as part of the Pride Global family of companies. •A supportive workplace that promotes diversity of thought, new ideas, and team success through an empowering, inclusive corporate culture (learn more at decidedlydiverse.com). •Access to inspiring events, invitations to happy hours, and many more opportunities for fun with the most dynamic and motivated team in the industry. Our Pledge The Pride Global family of companies is an Equal Opportunity Employer. We believe in an inclusive workplace that values different perspectives, fosters creativity, and delivers innovative solutions for ourselves and our clients. We aim to hire and cultivate talent from all backgrounds at the same time we work to create opportunity and address challenges for diverse professionals in our workplace and our industry. If you require any accommodations or have questions, please reach out to **************************. For more information, visit our website at prideglobal.com.

Staten Island, NY 10309 Pay: $20-22/hr. We pride ourselves on being an organization that embraces differences, encourages the sharing of ideas, and thinks being successful should be both challenging and enjoyable. Our 6 tri-state branch locations are only the start of what we're building here, and we want to invest in your future to help us achieve our vision. We are now looking for HIGH-ENERGY, ambitious, self-starters seeking a long-term career. A Successful Associate in this role… Provides our customers with the products they want and the answers they need, by providing Extreme Customer Service. Heavy phone volume. Shines as our ambassador of cheer and positivity, spreading that throughout the organization Meticulously files and organizes documents with pinpoint precision and accuracy Supports our Finance, Purchasing, and Receiving departments with timely processing and follow-up Data entry Cash handling Daily bank deposits Is the ultimate team player, willing to do anything to help all fellow co workers without hesitation We are looking for a well-rounded Administrative Assistant and customer service professional to help shape the future of our company. WHAT WE REQUIRE: Superb attitude toward Customer Service Vehicle for daily bank deposits Excellent Communication, Organization, and People skills Strong Mathematical, Grammatical & Punctuation skills Fluency in Microsoft Office Suite: Word, Excel, Outlook Follow-Up and Follow-Through Common sense! Punctuality, Responsibility, and Positive Energy This is a Full-time Position, Monday - Friday. Our benefits include Sick Days, vacation days, Medical Insurance plans, 401K retirement plan, & Company Profit Sharing program. We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities. req25-00614

Employment Type: Full-Time, In-Office Schedule: Monday-Friday About Us We are a fast-paced, growing fashion jewelry company based in Midtown Manhattan, working with a diverse range of clients & buyers. Our team values creativity, organization, and professionalism, and we're looking for a motivated Administrative Assistant to join us and support our daily operations. Position Summary The Administrative Assistant will play a key role in keeping our office running smoothly. This entry-level role is ideal for a college graduate or with experience in admin assistant roles eager to gain hands-on experience in the fashion industry. You'll handle client communications, manage orders, and provide administrative support to our internal team. Key Responsibilities Answer and direct incoming phone calls and emails professionally. Process client orders and maintain accurate records. Communicate with clients, and internal teams regarding order status and inquiries. Shipping Assist with scheduling meetings and maintaining calendars. Prepare and organise documents, reports, and presentations as needed. Support day-to-day office operations and administrative tasks. Provide excellent customer service and follow up promptly with clients. Qualifications Bachelor's degree Strong written and verbal communication skills. Highly organised, detail-oriented, and proactive. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and/or Google Workspace. Comfortable multitasking in a fast-paced environment. Friendly and professional demeanour with strong interpersonal skills. Preferred Skills Previous internship or experience in fashion, retail, or office administration. Bilingual: Hindi fluency is a strong plus. Familiarity with order management systems or CRM software is a bonus. Collaborative, creative, and supportive team environment. Convenient Midtown Manhattan location close to public transportation. Apply now or send your resume to [*******************]

Executive Assistant Finance and Investment firm is looking for an experienced Executive Assistant. In this role, the Executive Assistant will provide comprehensive Administrative assistance to a Senior Executive and his team. This position is 4 days in office and 1 day work from home. Responsibilities Include: Provide comprehensive administrative support Coordinate complex, senior-level internal/ external meetings and conference calls Handle a high volume of phone calls and interacts with high level business leaders in a professional and effective manner Prepare presentations and other materials for meetings Maintain complex and extremely detailed calendars and prioritizes meeting requests and related logistics Coordinate domestic travel arrangements Process and track expense reports Personal assistant tasks as needed Qualifications Include: Bachelor's Degree preferred Minimum of 4 years of administrative experience Requires excellent interpersonal and communication skills Ability to maintain high standards despite pressing deadlines Demonstrates high degree of integrity and confidentiality Strong organizational skills Team player with a positive attitude Strong proficiency in MS Word, Excel, PowerPoint and Outlook

Growing manufacturing company with great growth and benefits is seeking an Administrative Assistant & Office Manager. This great opportunity will be on-site Monday to Friday. The Administrative Assistant & Office Manager is responsible for providing administrative support to leadership and staff while overseeing the daily operations of the office. This role will work closely with the executive team and CFO, and ensures efficient office workflow, maintains organizational systems, supports communication, and manages office resources to create a productive work environment. The ideal candidate holds the following: 1+ years of proven experience as an administrative assistant, office manager, or similar role Technically savvy Associate's or Bachelor's degree preferred The day to day responsibilities are as followed: Provide administrative assistance to executives and team members Manage calendars, schedule meetings, and coordinate appointments Prepare correspondence, reports, presentations, and meeting materials Handle incoming calls, emails, and visitors in a professional manner Maintain filing systems (digital and physical) and ensure document accuracy Oversee daily office operations to ensure efficiency and organization Order, track, and manage office supplies and equipment Coordinate office maintenance, repairs, and vendor services Implement and maintain office policies and procedures Manage office budgets, invoices, and expense tracking Serve as a central point of contact between staff, management, and external partners Assist with onboarding new employees and coordinating training materials Organize company meetings, events, and travel arrangements Support internal communications and office-wide initiatives Compensation & Benefits Competitive salary based on experience Health, dental, and vision insurance Paid time off and holidays

Our NYC based client is seeking a highly experienced Senior Executive Assistant to provide top-tier support to the CEO and collaborate within a dynamic administrative team. This role requires exceptional organizational skills, discretion, and the ability to thrive in a fast-paced, high-performance environment. Key Responsibilities Manage complex calendars and coordinate domestic/international travel. Prepare materials for board meetings, investor presentations, and strategic discussions. Serve as the CEO's ambassador with internal and external stakeholders. Collaborate with a multi-person support team to ensure seamless operations. Handle sensitive communications and special projects with discretion. Will work in office 5x/week and must be available after hours on a regular basis. Qualifications 7-10 years supporting C-level executives in private equity, investment banking, or financial services. Exceptional organizational and communication skills. High emotional intelligence and professional maturity. Proficiency in Microsoft Office and calendar management tools. Flexibility for extended hours and occasional weekends. Preferred Experience in private equity or investment management. Familiarity with corporate governance and board processes. Travel coordination experience, including private aviation. Compensation & Benefits Competitive salary, performance bonus, comprehensive benefits, and potential long-term incentives. Pay Details: $200,000.00 to $225,000.00 per year Search managed by: Lisa Garfinkel Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.