Executive administrative assistant jobs in Palm Coast, FL - 27 jobs

Job Description Kingspan Insulated Panels North America, a division of the Kingspan Group plc headquartered in Ireland, is a global and trusted leader in the design, manufacturing, and supply of high-performance sustainable building products and solutions for the construction industry. As the most energy-efficient, cost-effective building envelope solutions, insulated metal panels are at the forefront of sustainability. We serve the architectural, commercial/industrial, cold storage and food processing markets, and are committed to delivering the most advanced building products on the market. Learn about our Planet Passionate initiatives: ******************************************* At Kingspan, our future success is based on the quality of our people, who's expertise and motivation have helped ensure that we remain at the forefront of the construction materials manufacturing industry. In joining Kingspan you become an important part of a growing organization with a reputation for innovative design and use of technology, technical expertise, product quality, service excellence, and dedication to sustainability. Ready to be part of our team? We are looking for an Executive Assistant for our Deland, FL office! Summary: Provides administrative support to the President and other senior executives, working with all levels of staff within the company. Essential Duties include the following categories of responsibility: Executive Support Serves as the primary administrative partner to the President, managing day-to-day activities, communications, and workflow. Screens, prioritizes, and routes incoming calls, correspondence, and requests; exercises sound judgment in determining appropriate action. Manages complex calendars, including scheduling meetings, conference calls, off-site events, and executive engagements. Prepares executive-level documents, presentations, briefing materials, and reports for internal and external meetings. Coordinates and maintains confidential files, records, and executive documentation. Travel & Logistics Management Plans, organizes, and executes all domestic and international travel for the President (and senior leadership as needed), including detailed itineraries, agendas, and logistics. Coordinates transportation, accommodations, visas, and meeting arrangements with precision and foresight. Prepares comprehensive travel packets and ensures executives are fully briefed prior to departure. Meeting & Event Coordination Organizes and supports high-level meetings, including agenda development, materials preparation, attendee coordination, and follow-up actions. Attends meetings as needed to capture minutes, track deliverables, and ensure timely execution of next steps. Arranges in-house meeting logistics, including catering, technology setup, and hospitality needs. Communication & Stakeholder Management Acts as a liaison between the President, executive leadership and other internal departments, and external partners. Maintains strong, proactive communication channels to ensure alignment and timely information flow. Supports the drafting, editing, and distribution of executive communications. Operational & Administrative Excellence Detailed coordination with other senior level executive assistants in the region and global organization. Manages executive expense reporting, billing, and budget tracking with accuracy and timeliness. Supports special projects, strategic initiatives, and cross-functional efforts as assigned. Ensures compliance with the Group Code of Conduct, Group Compliance, and all relevant SOPs, including “KNASOP1705 Compliance Roles and Responsibilities.” Performs additional duties and responsibilities as required to support the President and senior leadership. Education & Experience Requirements High School Diploma required; Associate's or Bachelor's degree strongly preferred. Minimum of 8 years of experience supporting a C-suite executive or senior leader in a fast-paced corporate environment. Ability to maintain a high level of confidentiality at all times. Exceptional written and verbal communication skills, with the ability to draft professional correspondence and executive-level materials. Demonstrated ability to handle confidential and sensitive information with discretion. Highly organized, detail-oriented, and capable of prioritizing competing demands. Excellent telephone and oral communication skills Proven ability to manage multiple tasks simultaneously and meet tight deadlines. Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools. Professional presence, strong interpersonal skills, and the ability to build relationships across all levels of the organization. PERSONAL ATTRIBUTES The successful candidate will exhibit the following attributes: Trusted Executive Partner Earns trust through discretion, judgment, and consistency Anticipates needs and acts proactively Executive Presence & Professional Maturity Polished, confident, and credible with senior leaders and external stakeholders Communicates clearly, concisely, and with sound judgment Represents the President and the organization with professionalism at all times Takes full responsibility from start to finish Sound Judgment & Discretion Makes thoughtful decisions with imperfect information Handles confidential matters with absolute discretion Prioritizes effectively in fast-moving environments Organized, Not Bureaucratic Highly structured, detail-oriented, and reliable Builds systems that improve executive effectiveness Removes friction rather than adding unnecessary process Follows through without needing reminders Time, Priority & Stakeholder Savvy Protects the President's time and focus Navigates relationships and competing demands with emotional intelligence Communicates “no” diplomatically when needed Calm, Adaptable, and Resilient Maintains composure under pressure Adapts quickly as priorities change Brings a solutions-oriented mindset to every challenge Physical Demands: The physical demands described here represent those required to successfully perform the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform key responsibilities. Seated Work: Predominantly seated at a desk using a computer, often for extended periods throughout the workday. Keyboarding & Manual Input: Frequent use of hands for typing, mouse navigation, and handling documents or office tools. Visual & Auditory Requirements: Close vision for working on computers or reading technical documents; ability to hear and communicate clearly in person or via phone. Mobility Within Office: Occasional walking to attend meetings, interface with team members, or access office equipment like printers or routers. Lifting & Handling: Infrequent lifting of light office items-typically under 20 pounds-such as laptops, monitors, or supply boxes. Sensory & Communication: Regular use of vision to read digital content and fine print; consistent verbal and written communication using phones, video calls, and email. Environmental Factors: Typical indoor office setting with climate control, moderate noise levels, and standard lighting. We offer a comprehensive benefits package including 401k with company match, Medical, Dental, Vision, Identity Theft Protection, Critical Illness, Accident, Hospital Indemnity, Pregnancy and Parental Leave, Fitness Reimbursement, Educational Assistance, Life, AD&D, Short- and Long-Term Disability, and Life Assistance Program. **Kingspan is an Equal Opportunity Employer**

Purpose Under general direction, this position performs responsible administrative, research, para-professional, clerical audit, and secretarial work in support of all functions of the City Auditor's Office. Incumbents provide first-line management and coordination for administrative operations, exercising discretion in handling sensitive and confidential matters. This role combines administrative support with clerical audit responsibilities to ensure efficient operations and compliance with City policies. Performs related work as required. Education; Training and Experience * Bachelor's degree with coursework in advanced administrative support functions or finance. * Seven (7) years of progressively responsible experience in advanced administrative support, including four (4) years as primary administrative support for an executive-level administrator. * Or an equivalent combination of education, training, and experience. * Must be proficient in the use of computers and Microsoft Office Suite (Word, Excel, Outlook, etc.) ESSENTIAL FUNCTIONS The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. Administrative and Office Support * Manage and coordinate administrative and audit-related activities to support the City Auditor. * Maintain appointment calendars, schedules, and meeting logistics for audits, reviews, and public events. * Receive and screen calls and visitors, directing inquiries appropriately and maintaining records for audit purposes. * Coordinate internal office activities and workflows. Clerical Audit and Compliance Support * Assist in planning and scheduling audits, special reviews, and internal control assessments across City departments. * Conduct preliminary checks of financial, operational, and administrative records for accuracy, completeness, and compliance. * Support auditors by gathering documentation, verifying data, and maintaining working papers. * Track audit findings, corrective actions, and follow-ups to ensure timely resolution. * Draft and prepare audit correspondence, reports, and presentations. * Maintain confidentiality of all sensitive audit information and records. Liaison and Public Relations * Serve as a liaison between the City Auditor's Office, the public, the City Commission, and other departments. * Attend meetings and public events with the City Auditor, take detailed notes, and prepare meeting minutes. * Support citizen and employee hotline reporting by logging tips, routing them appropriately, and maintaining related records. Research, Records, and Data Management * Conduct research and retrieve records to support administrative and audit needs. * Compare and analyze data to identify discrepancies or areas requiring further review. * Maintain organized filing systems for administrative and audit documentation. * Establish new and specialized files according to prescribed methods. Documentation and Reporting * Prepare and maintain records, reports, manuals, requisitions, purchase orders, and related documentation. * Enter routine and technical data into departmental systems to support administrative and audit activities. * Prepare, sort, and distribute incoming and outgoing mail, including confidential audit correspondence. Inventory and Supplies * Maintain supply inventories and order office or audit materials as needed. Office Equipment Operate standard office equipment including computers, fax machines, scanners, and copy machines PERFORMANCE APTITUDES Data Utilization: Requires the ability to evaluate, audit, deduce and/or assess data and/or information using established criteria. Includes exercise of discretion in determining actual or probable consequences and selecting alternatives. Human Interaction: Requires the ability provide guidance, assistance and/or interpretation to others on how to apply procedures and standards to specific situations. Equipment, Machinery, Tools and Materials Utilization: Requires the ability to operate and/or control office equipment and related technology requiring complex and rapid adjustments. Verbal Aptitude: Requires the ability to utilize a wide variety of descriptive data and information such as official documentation, records, manuals, files, purchase orders and invoices. Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication and division; ability to calculate decimals and percentages. Functional Reasoning: Requires ability to apply principles of rational systems. Ability to interpret instructions furnished in written, oral, diagrammatic or schedule form. Ability to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives. Situational Reasoning: Requires the ability to exercise the judgment decisiveness and creativity required in situations involving evaluation of information against measurable or verifiable criteria. ADA COMPLIANCE Physical Ability: Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing, and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation. Sensory Requirements: Some tasks require visual perception and discrimination. Some tasks require oral communications ability. Environmental Factors: Tasks are regularly performed without exposure to adverse environmental conditions such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery vibrations, electric currents, traffic hazards, toxic agents, violence, disease or pathogenic substances. PERFORMANCE INDICATORS The work performance of supervisory personnel of the City of Daytona Beach is routinely evaluated according to the performance criteria outlined herein: Knowledge of Job: Has comprehensive knowledge of the methods procedures and policies of the City of Daytona as such pertain to the performance of the essential duties of a Senior Executive Assistant/ Audit Clerk. Has thorough knowledge of principles and practices of providing management and coordination of complex and specialized administrative support for an executive level administrator in a modern office environment. Has thorough knowledge of the laws ordinances standards and regulations pertaining to the essential duties and responsibilities of the position. Has thorough knowledge of the organization of the department and of related departments and agencies. Clearly understands the occupational hazards and safety precautions required to perform the essential functions of the work. Has thorough knowledge of terminology and related professional languages used within the department as such pertain to work responsibilities. Knows how to maintain cooperative and effective relationships with intra- and interdepartmental personnel as well as any external entities with which position interacts. Quality of Work: Maintains high standards of accuracy and confidentiality in exercising duties and responsibilities. Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility. Maintains high quality communication and interaction with internal and external entities with whom the position interacts. Quantity of Work: Performs described essential functions and related assignments efficiently and effectively in order to produce quantity of work which consistently meets established standards and expectations. Dependability: Assumes responsibility for completing assigned work. Completes assigned work within deadlines in accordance with directives policy standards and prescribed procedures. Maintains accountability for assigned responsibilities in the technical human and conceptual areas. Attendance: Attends and remains at work regularly and adheres to policies and procedures regarding absenteeism and tardiness. Provides adequate notice to upper management with respect to vacation time and leave requests. Initiative and Enthusiasm: Maintains an enthusiastic, proactive problem-solving, self-reliant and self-starting approach to meet job responsibilities and accountabilities. Strives to anticipate work to be accomplished and initiates proper and acceptable action for the completion of work with a minimum of supervision and instruction. Judgment: Exercises analytical judgment in areas of responsibility. Identifies issues or situations as they occur and specifies decision objectives. Identifies or assists in identifying alternative solutions to issues or situations. Implements decisions in accordance with prescribed and effective policies and procedures and with a minimum of errors. Seeks expert or experienced advice where appropriate and research issues situations and alternatives before exercising judgment. Cooperation: Accepts supervisory instruction and direction and strives to meet the goals and objectives of same. Questions such instruction and direction when clarification of results or consequences is justified (i.e. poor communications, variance with established policies or procedures etc.). Offers suggestions and recommendations to encourage and maintain cooperation intra- and inter-departmentally. Relationships with Others: Shares knowledge with managers, supervisors and coworkers for mutual benefit. Develops and maintains cooperative and courteous relationships inter- and intra-departmentally and with external entities with whom the position interacts. Tactfully and effectively handles requests suggestions and complaints in order to establish and maintain good will. Emphasizes the importance of maintaining a positive image. Coordination of Work: Plans and organizes daily work routine. Establishes priorities for the completion of work in accordance with sound time-management methodology. Avoids duplication of effort. Estimates expected time of completion of work elements and establishes a personal schedule accordingly. Attends required meetings, planning sessions and discussions on time. Implements work activity in accordance with priorities and estimated schedules. Safety and Housekeeping: Adheres to all established safety and housekeeping standards. Ensures such standards are not violated. Planning: Plans, coordinates and uses information effectively to enhance activities and production. Knows and understands expectations regarding such activities and works to ensure such expectations are met. Develops and formulates ways, means and timing to achieve established goals and objectives. Effectively and efficiently organizes arranges and allocates manpower financial and other designated resources to achieve such goals and objectives. Organizing: Efficiently organizes and prioritizes workload effectively. Leading: Provides a work environment that encourages clear and open communications. Has a clear and comprehensive understanding of the principles of effective leadership and how such principles are to be applied. Controlling: Provides a work environment that is orderly and controlled. Coordinates, audits and controls materials and resources efficiently and effectively. Has a clear and comprehensive understanding of established standards methods and procedures. Decision Making: Exercises discretion and judgment in developing and implementing courses of action affecting functions under charge. Recognizes when a particular policy, procedure or strategy does not foster the desired result and moves decisively and explicitly to develop and implement alternatives. Creativity: Regularly seeks new and improved methodologies, policies and procedures for enhancing the effectiveness of functions under charge. Employs imagination and creativity in the application of duties and responsibilities. Is not averse to change that supports achievement of goals and objectives. Policy Implementation: Has a clear and comprehensive understanding of policies regarding functions under charge and the function of the organization. Policy Formulation: Maintains awareness of changes in operating philosophies and policies and routinely reviews policies to ensure any changes in philosophy or practice are appropriately incorporated into functions under charge. Recognizes and understands the relationship between operating policies and practices and morale and performance. Strives to ensure that established policies enhance same. The City of Daytona Beach is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act the City of Daytona Beach will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Exempt: No Type: FT Employee Department: City Auditor Work from Home: No

Smartstyle Hair Salon With over 180 full-service Smartstyle Hair Salons inside Wal Marts in 11 states, Yellowhammer Salon Group (YSG) is the largest operator of this brand in the United States. In these salons you'll have: * instant clientele in the world's busiest marketplace * the potential to earn up to 60% commission (top stylists earn over $40/hr before tips!) * on-going technical training * support from engaged leadership so you are not alone! We chose to be inside Walmart stores, where you'll see an average of 5,000 customers per day, (which is 150,000 per month---1,800,000 per year!) walking by your front door! Other benefits of working with YSG * Flexible schedules * Career advancement opportunities * Monthly on-trend educational topics to keep up with the latest trends * Paid Vacation * Health and Dental Benefits * Unlimited $250 Referral bonuses * Employee product and service discounts * We hope you never need it, but we also offer confidential Workplace Chaplains for emotional and spiritual support! Make your next move your best move! Join YSG, where we'll welcome you with open arms Watch our short 2-minute video to share all the amazing things YSG has to offer Please note that the stylist position requires a current cosmetology or barber license. You are submitting your information for potential employment opportunities with an independent franchisee of Regis Corporation or one of its subsidiaries (collectively "Regis"). If hired, you will be a direct employee of the franchisee, not of Regis. Franchisees are independent business owners/operators who set their own wage and benefit programs which can vary from Regis or other franchisees. Only the franchisee is responsible for employment matters at the salon including hiring, firing, discipline, supervision, staffing, scheduling, wages and benefits. Regis will not receive a copy of your employment application and will have no involvement in any hiring or other employment decisions.

Kingspan Insulated Panels North America, a division of the Kingspan Group plc headquartered in Ireland, is a global and trusted leader in the design, manufacturing, and supply of high-performance sustainable building products and solutions for the construction industry. As the most energy-efficient, cost-effective building envelope solutions, insulated metal panels are at the forefront of sustainability. We serve the architectural, commercial/industrial, cold storage and food processing markets, and are committed to delivering the most advanced building products on the market. Learn about our Planet Passionate initiatives: ******************************************* At Kingspan, our future success is based on the quality of our people, who's expertise and motivation have helped ensure that we remain at the forefront of the construction materials manufacturing industry. In joining Kingspan you become an important part of a growing organization with a reputation for innovative design and use of technology, technical expertise, product quality, service excellence, and dedication to sustainability. Ready to be part of our team? We are looking for an Executive Assistant for our Deland, FL office! Summary: Provides administrative support to the President and other senior executives, working with all levels of staff within the company. Essential Duties include the following categories of responsibility: Executive Support * Serves as the primary administrative partner to the President, managing day-to-day activities, communications, and workflow. * Screens, prioritizes, and routes incoming calls, correspondence, and requests; exercises sound judgment in determining appropriate action. * Manages complex calendars, including scheduling meetings, conference calls, off-site events, and executive engagements. * Prepares executive-level documents, presentations, briefing materials, and reports for internal and external meetings. * Coordinates and maintains confidential files, records, and executive documentation. Travel & Logistics Management * Plans, organizes, and executes all domestic and international travel for the President (and senior leadership as needed), including detailed itineraries, agendas, and logistics. * Coordinates transportation, accommodations, visas, and meeting arrangements with precision and foresight. * Prepares comprehensive travel packets and ensures executives are fully briefed prior to departure. Meeting & Event Coordination * Organizes and supports high-level meetings, including agenda development, materials preparation, attendee coordination, and follow-up actions. * Attends meetings as needed to capture minutes, track deliverables, and ensure timely execution of next steps. * Arranges in-house meeting logistics, including catering, technology setup, and hospitality needs. Communication & Stakeholder Management * Acts as a liaison between the President, executive leadership and other internal departments, and external partners. * Maintains strong, proactive communication channels to ensure alignment and timely information flow. * Supports the drafting, editing, and distribution of executive communications. Operational & Administrative Excellence * Detailed coordination with other senior level executive assistants in the region and global organization. * Manages executive expense reporting, billing, and budget tracking with accuracy and timeliness. * Supports special projects, strategic initiatives, and cross-functional efforts as assigned. * Ensures compliance with the Group Code of Conduct, Group Compliance, and all relevant SOPs, including "KNASOP1705 Compliance Roles and Responsibilities." * Performs additional duties and responsibilities as required to support the President and senior leadership. Education & Experience Requirements * High School Diploma required; Associate's or Bachelor's degree strongly preferred. * Minimum of 8 years of experience supporting a C-suite executive or senior leader in a fast-paced corporate environment. * Ability to maintain a high level of confidentiality at all times. * Exceptional written and verbal communication skills, with the ability to draft professional correspondence and executive-level materials. * Demonstrated ability to handle confidential and sensitive information with discretion. * Highly organized, detail-oriented, and capable of prioritizing competing demands. * Excellent telephone and oral communication skills * Proven ability to manage multiple tasks simultaneously and meet tight deadlines. * Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools. * Professional presence, strong interpersonal skills, and the ability to build relationships across all levels of the organization. PERSONAL ATTRIBUTES The successful candidate will exhibit the following attributes: Trusted Executive Partner * Earns trust through discretion, judgment, and consistency * Anticipates needs and acts proactively Executive Presence & Professional Maturity * Polished, confident, and credible with senior leaders and external stakeholders * Communicates clearly, concisely, and with sound judgment * Represents the President and the organization with professionalism at all times * Takes full responsibility from start to finish Sound Judgment & Discretion * Makes thoughtful decisions with imperfect information * Handles confidential matters with absolute discretion * Prioritizes effectively in fast-moving environments Organized, Not Bureaucratic * Highly structured, detail-oriented, and reliable * Builds systems that improve executive effectiveness * Removes friction rather than adding unnecessary process * Follows through without needing reminders Time, Priority & Stakeholder Savvy * Protects the President's time and focus * Navigates relationships and competing demands with emotional intelligence * Communicates "no" diplomatically when needed Calm, Adaptable, and Resilient * Maintains composure under pressure * Adapts quickly as priorities change * Brings a solutions-oriented mindset to every challenge Physical Demands: The physical demands described here represent those required to successfully perform the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform key responsibilities. * Seated Work: Predominantly seated at a desk using a computer, often for extended periods throughout the workday. * Keyboarding & Manual Input: Frequent use of hands for typing, mouse navigation, and handling documents or office tools. * Visual & Auditory Requirements: Close vision for working on computers or reading technical documents; ability to hear and communicate clearly in person or via phone. * Mobility Within Office: Occasional walking to attend meetings, interface with team members, or access office equipment like printers or routers. * Lifting & Handling: Infrequent lifting of light office items-typically under 20 pounds-such as laptops, monitors, or supply boxes. * Sensory & Communication: Regular use of vision to read digital content and fine print; consistent verbal and written communication using phones, video calls, and email. * Environmental Factors: Typical indoor office setting with climate control, moderate noise levels, and standard lighting. We offer a comprehensive benefits package including 401k with company match, Medical, Dental, Vision, Identity Theft Protection, Critical Illness, Accident, Hospital Indemnity, Pregnancy and Parental Leave, Fitness Reimbursement, Educational Assistance, Life, AD&D, Short- and Long-Term Disability, and Life Assistance Program. Kingspan is an Equal Opportunity Employer

Bethune-Cookman University Job Title: Executive Assistant to the Vice-President for Legal Affairs and General Counsel Department: Office of Legal Affairs JOB SUMMARY The Executive Assistant to the Vice-President for Legal Affairs and General Counsel will work closely with the Vice-President for Legal Affairs and General Counsel in the Office of Legal Affairs, providing administrative support with various legal projects and maintaining efficient daily operational organization of the office. This position reports directly to the Vice-President for Legal Affairs and General Counsel and requires a high level of confidentiality. ESSENTIAL FUNCTIONS: Performs highly confidential administrative duties that require broad and comprehensive knowledge of the organization's policies, procedures, and operations Prepares, maintains, and organizes confidential legal files and databases, schedules meetings, makes travel arrangements, maintains calendar, drafts correspondence, files, makes copies, answers telephone calls, and performs other administrative duties Research, compiles, organizes, and prepares legal documents and forms for review and approval Maintains, summarizes, and provides status updates of litigation files Provides legal research assistance to the Vice-President for Legal Affairs and General Counsel Responds to and gathers necessary documentation for legal requests, such as subpoenas and discovery requests Performs, coordinates, and monitors special projects for compliance with local, state, and federal laws Manages budget as directed by the Vice-President of Legal Affairs and General Counsel, including preparing requisitions and performing budget transfers Responsible for maintaining office supply inventory Facilitates and manages contract legal review and completion process Performs other related duties and responsibilities as assigned EDUCATION and EXPERIENCE: Bachelor's degree preferred, and/or 5 years of equivalent work experience, preferably in a legal setting Advanced knowledge in Microsoft Office applications, including Outlook, Excel, PowerPoint, Budgeting, etc. Legal Files and Jenzabar knowledge is preferred, but not required Standard knowledge of how to use office equipment, such as a copier, scanner, fax machine, etc. REQUIREMENTS: Working knowledge of legal terminology, local, state, and federal laws Must have the ability to work independently Excellent writing and oral communication skills Ability to manage a calendar, and compose and prepare reports, records and correspondence Ability to understand and execute complex written and oral instructions Must have access to a motor vehicle Strong organizational, project management and problem-solving skills; adept at multi-tasking Must be highly motivated, energetic, personable and comfortable working with higher-level management Flexible and adaptable to job tasks and assignments Notary or the ability to become one upon hire is preferred ENVIRONMENTAL/PHYSICAL CONDITIONS: Working environment in a normal business office setting Demands normal manual dexterity and visual and auditory acuity Typically, the incumbent may sit comfortably to do the work. However, there may be some walking, standing, bending, or carrying of light items Nothing in this restricts management's right to assign or reassign duties and responsibilities to this job at any time Occasional evening and weekend work may be required EQUAL OPPORTUNITY STATEMENT: Bethune-Cookman University is an equal opportunity educational institution that is committed to creating and maintaining a diverse and inclusive campus environment. Women, minorities, protected veterans, and individuals with disabilities are encouraged to apply. The University does not discriminate on the basis of race, color, national or ethnic origin, sex, retaliation, marital status, religion, or disability, or any other applicable local, state or federal regulation. Inquiries regarding provisions for persons with disabilities, equal employment opportunity, and Title IX matters should be directed to the Office of Human Resources at ************. The university reserves the right to modify job descriptions at any time in its' attempts to improve the operations of the university

Requisition No: 868823 Agency: Department of Corrections Working Title: ADMINISTRATIVE ASSISTANT I Pay Plan: Career Service Position Number: 70013580 Salary: $36,230.74 Annually Posting Closing Date: 02/03/2026 Total Compensation Estimator Tool We Never Walk Alone ADVERTISING TITLE: ADMINISTRATIVE ASSISTANT I This open competitive advertisement is for a Career Service position located at Circuit 072- Daytona. As an Administrative Assistant I at the Florida Department of Corrections is to provide exceptional administrative support that enhances the efficiency and effectiveness of our operations. We are dedicated to ensuring accurate and timely data management, facilitating seamless communication, and delivering top-notch assistance to staff and the public. Through our commitment to professionalism, integrity, and excellence, we strive to contribute to the overall mission of promoting public safety and supporting offender rehabilitation and reintegration. This position is not a telework position and is required to report to the FDC office in the area it serves. JOB DUTIES: * Document Dynamo: Be at the forefront of justice by interpreting, coding, and entering crucial sentencing and monetary obligation documents into the CDC database, ensuring every detail is spot-on! * Record Sleuth: Channel your inner detective as you request and analyze criminal records through NCIC/FCIC and local databases, screen new intakes for FDLE registration, and piece together comprehensive prior records. * Community Champion: Lead the charge in developing, coordinating, and monitoring impactful community service work activities for offenders, while matching them with job needs and program assignments that pave the way for their success. * Quality Assurance Ace: Take pride in completing meticulous quality assurance audits to ensure data accuracy and timeliness, and impress management with your insightful and detailed reports that drive informed decisions. * Administrative Superstar: Be the go-to support for the Circuit Administrator and Deputy Administrator by researching and gathering vital data, crafting compelling reports, and providing top-notch guidance and assistance to staff and the public with unmatched tact and courtesy. BENEFITS: * Paid vacation, sick leave, and holidays. * Comprehensive health insurance and life insurance with accidental death and dismemberment benefits. * Supplemental Dental, Vision, Life, Disability and Hospitalization insurance. * Tuition-Free college courses. * Retirement Plans with the Florida Retirement System: * * Pension Plan (Traditional Retirement Pension Plan) * Investment Plan (401(K)-Type Retirement Plan) * Deferred Retirement Option Program (Drop) * Deferred Compensation * Recently Retired? Beginning July 1, 2024, there is no longer a reemployment limitation; beginning with the 7th calendar month from the member's distribution date, there are no restrictions on working for an FRS employer. You will not be required to repay any prior distributions, and you may continue receiving distributions from the Investment Plan or Pension Plan without interruption. REQUIREMENTS: Please note, when submitting a college/university degree, if selected for this position official transcripts will be required. * A High School diploma or its equivalent Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks. ADDITIONAL INFORMATION: BACKGROUND SCREENING REQUIREMENT The Florida Department of Corrections requires all job applicants and volunteers to pass a Level 2 background check as per Chapter 435, Florida Statutes. This check must be completed before they can start working or volunteering. EMPLOYMENT ELIGIBILITY The Florida Department of Corrections (FDC) only hires U.S. citizens and those authorized to work in the U.S. FDC uses E-Verify to confirm an employee's eligibility to work after completing the I-9 form. The Florida Department of Corrections does not currently support H-1B Visa Sponsorship. For online application issues, call the People First Service Center at **************. Applications will be accepted until 11:59 PM EST on the closing date. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location:

Part-Time, Non-Exempt Anticipated Hiring Range: $19.36 to $31.00 For assistance with application issues, reach out to Workbright's customer service at **************. DEFINITION: The purpose of this job/class within the organization is to provide administrative support within a specific department or division. This job/class works under close supervision according to set procedures. ESSENTIAL FUNCTIONS (Not all-inclusive): Assists and greets customers and visitors; handles inquiries in person and by telephone/computer; notarizes documents as needed. Provide routine clerical and administrative work including typing, data entry, computer operations, file maintenance, quoting prices, blocking event space, offering alternate dates to clients, checking availability, sales and other office tasks. Maintains a variety of records and logs; ensures proper filing and storage of documents. Researches, compiles and assembles a wide variety of information to be used by others; compares data and information as directed. Assists in the preparation and maintenance of department records; establishes new and specialized files according to prescribed methods. Additional Duties: Performs related work as assigned. Minimum Education and Experience Requirements: Requires High School graduation or GED equivalent supplemented by specialized courses/training equivalent to completion of one year of college in communications, customer service, administrative work or closely related field. Requires six months experience in administrative or clerical work, customer service, sales, closing and prospecting for new business or closely related experience. Special Certifications and Licenses: Requires designation as Notary Public within six months of hire. Use the resume tab to upload any and all required licenses, certificates, and degrees before the job posting closes. BENEFITS: Full City benefits include the Florida Retirement System, paid employee health/dental, accrued vacation, birthday day off, sick leave, and more. Veteran Preference in appointment will be given to those eligible. To be eligible for Veteran Preference, you must furnish a Department of Defense document, commonly known as form DD-214 (Member 4 Copy recommended) or military discharge papers or equivalent certification from the DVA, listing military status, dates of service and discharge type BEFORE CLOSING DATE OF THE JOB POSTING. Please redact the social security number and date of birth information from all documents submitted. In addition, the disabled veteran shall also furnish a document from the Department of Defense, the DVA, or the Department certifying that the veteran has a service-connected disability. If you require accommodation because of a disability to participate in the application/selection process, you must notify the Human Resources Department at ************ at least 48 hours (excluding weekends and holidays) before the meeting or activity. We are proud to be a Drug-free, Smoke-free, and Equal Opportunity Employer!

Job DescriptionDescription: Who We Are MAY Management Services, Inc. is Northeast Florida's premier provider of homeowner, condominium, and commercial property management services, with over 34 years of professional association management expertise. *Come join our Palm Coast office for MAY Management - We'd love to have you!!* What You'll Do As an Administrative Assistant, you will play a vital role in ensuring smooth operations and excellent client service by: Handling incoming calls and directing communications appropriately. Supporting Community Managers by managing association records, communications, and project statuses. Preparing Board meeting packets, compliance letters, and work orders. Managing community websites and processing architectural review applications. Collaborating with Community Managers and Client Accountants to maintain high client satisfaction. Responding to homeowner inquiries professionally and promptly. Requirements: What You'll Need Strong organizational and prioritization skills. Excellent written and verbal communication abilities. Ability to work independently and efficiently in a fast-paced environment. High sense of urgency and professionalism. Proficiency in MS Office and VMS applications. Education & Experience High School Diploma or GED required. Direct experience in the HOA world of property management is a very big plus!! Familiarity with association covenants, maintenance personnel, and vendor processes is preferred. What's In It for You Competitive pay and comprehensive benefits, including medical, dental, vision, and life insurance. Short-term and long-term disability coverage. Supplemental policies for critical illness, cancer protection, and more. Join MAY Management Services and be part of a dynamic team dedicated to delivering exceptional service! * Please note - this is a Full-time in office role!! *

This is a full-time remote role for an Administrative Assistant. The Administrative Assistant will be responsible for a range of day-to-day administrative duties and will work closely with the C-suite and operational staff. For success in this role, the administrative assistant should have strong interpersonal skills, a strategic mindset, and excellent English language abilities. RESPONSIBILITIES: Act as the primary point of contact for internal and external stakeholders, managing communications and inquiries on behalf of the Administrative Officer. Handle confidential information with utmost discretion and always maintain a high level of professionalism. Drafting, proofreading, and editing documents and correspondence. Managing database, managing and organizing shared drive documents, and other data-related tasks. Create and update reports and documents as needed. Providing general administrative support to team members and managers. Assisting with onboarding new employees and facilitating training programs. Responding to Requests For Quotations (RFQs) and preparing offers for customers. Help create invoices, expense reports, and purchase orders. Assisting with projects and tasks as assigned by management. Conducting research, collecting data, and preparing proposals, presentations, and training materials. QUALIFICATION Bachelors degree or higher (degree in Business Administration preferred) Prior experience as an Administrative Assistant or similar role Ability to manage multiple tasks efficiently and accurately. Proficient in Microsoft Office Suite, Google Suite, Teams, Trello,Monday.com, and Slack Strong organizational skills, time management, and attention to detail Experience in project management preferred. Basic understanding of accounting and bookkeeping principles Strong communication and interpersonal skills Possesses the ability to handle confidential information with care. Problem-solving skills and adaptability Prior experience working with an American company is preferred. Bonus points for experience with template and form design Must have a B2 or higher level of English proficiency.

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career! of Administrative Assistant in Port Orange, Florida. What you'll do: The Administrative Assistant helps to maintain property operations and to attract and serve guests and residents. Your job will include: Greet guests in a professional and friendly manner. Maintain open communications with all property and regional staff. Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company. Process accounts payable within the automated accounting system. Assist in processing procurement card reconciliations. Organize and maintain files and order office supplies. Research and implement company-sponsored activities. Attend and participate in training programs and seminars as required. Handle inquiries by telephone in order to back up property staff. Run errands, including delivering various communications to guests or residents, as needed. Perform other miscellaneous duties as assigned. Experience & skills you need: High school diploma, or the equivalent experience. 1+ year of office experience. Strong communications and organizational skills. Meticulous attention to detail. Proficiency with computers, preferably Microsoft Word, Excel and/or automated accounting systems. Willingness to work a flexible schedule, including weekends. We invite you to visit our web site at ********************************* for additional information regarding our exceptional resort communities. As an Equal Opportunity Employer, we welcome and thank all applicants.

The Case Manager Assistant under the direct supervision of the Registered Nurse Case Manager will perform clerical duties to include but not be limited to: issuance of regulatory letters, monitoring of Sfax for authorizations and denials, transference of Medicare primary insurance information to ACM, obtaining insurance authorizations telephonically, answering incoming calls to the department. Responsibilities The Case Manager Assistant under the direct supervision of the Registered Nurse Case Manager will perform clerical duties to include but not be limited to: issuance of regulatory letters, monitoring of Sfax for authorizations and denials, transference of Medicare primary insurance information to ACM, obtaining insurance authorizations telephonically, answering incoming calls to the department. * Issue regulatory letters to include: Discharge Important Message from Medicare, MOON, and HOON with documentation of such in AllScripts. Notify RN Case Manager if further explanation to the patient is needed. * Monitor Sfax for insurance authorizations. Transfer fax to the appropriate RN Case Manager's Sfax folder. * Monitor Sfax for insurance denials. Transfer fax to the appropriate RN Case Manager's Sfax folder and notify that RN Case Manager of the denial verbally or telephonically. * Transfer PFM Medicare eligibility note from PFM to ACM * Verify initial Important Message from Medicare, HOON, or MOON are properly scanned into SCM and document such in the ACM note. * Obtain current and retrospective insurance authorizations telephonically and notify the appropriate RN Case Manager * Answer incoming calls to the department. Transfer calls to the appropriate RN Case Manager's or Care Coordinator's phone. * All other duties as assigned by department Qualifications Education High School Diploma or equivalent is required. Experience Requirements * 0 -1 Medical Office/Clerical Preferences: Basic Medical Knowledge Basic Computer Knowledge (MS Suite - Word, Excel, etc…)

As the key employee liaisons between the client and KWPM services & internal support staff, the Administrative Assistant must perform the job duties with a view toward projecting a professional and competent image: Service to the customer in a friendly and outgoing manner is essential, while timeliness and professional appearance are key. The position is fundamental to the administrative and operational functions of the Company/Property and as such requires established organizational skills, with attention to detail and solid time management, and good interpersonal skills. Duties and Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Assist in the daily operation of the management office and administrative duties following established Company procedures and guidelines. Perform administrative assistant functions including but not limited to: record keeping, filing, mail collection and distribution, word processing, data entry, maintain and replenish office supplies, and other essential needs as required. Maintain, update, type, and coordinate account information in computer database. Coordinate and track important dates and meetings, such as turnover, annual, and budget meetings. Ensure that the telephone is answered properly and messages are handled courteously, accurately, and responded to in a timely manner. Ensure that emails are responded to within 24 hours. Ensure that all mail (i.e. Fed Ex, UPS, USPS) is picked up daily. Provide maintenance requests for common areas and amenities, sale/lease information, as well as any other forms specific to the property that may be developed. Reservation & coordination of conference room events. Special projects as instructed. Bookkeeping - processing invoices Update vendor COI Microsoft Office skills Work Environment This position will be located indoors and in an office setting. Must live within a 20-minute commute of Deland, FL. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is occasionally required to sit, stand, reach, lift, bend, kneel, stoop, climb, push and pull items weighing 20 pounds or less. The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures. Position Type/Expected Hours of Work Must live within a 20-minute commute of Deland, FL. This is a full-time non-exempt (hourly) position. Days and hours of work will be determine based on the business needs of the property. This schedule may change to accommodate the business needs of the property. Regular Business Hours can be between 7am-5pm Travel Minimal travel will be required for this position. Travel will be to attend meetings and trainings at an off-site location, generally within the city limits of the job site. Required Education and Experience Prior experience in a related position; a minimum of 1-year experience. Working knowledge of computer and associated programs; MS Office Suite. Ability to multi-task, set, and manage priorities. Excellent communication and listening skills in order to interact with a diverse and multi culture population. Keyboarding ability with accuracy at 45-50 words per minute. Must function in team organized environment. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. KW Property Management & Consulting is a drug-free workplace. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career! of Administrative Assistant in Port Orange, Florida. What you'll do: The Administrative Assistant helps to maintain property operations and to attract and serve guests and residents. Your job will include: * Greet guests in a professional and friendly manner. * Maintain open communications with all property and regional staff. * Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company. * Process accounts payable within the automated accounting system. * Assist in processing procurement card reconciliations. * Organize and maintain files and order office supplies. * Research and implement company-sponsored activities. * Attend and participate in training programs and seminars as required. * Handle inquiries by telephone in order to back up property staff. * Run errands, including delivering various communications to guests or residents, as needed. * Perform other miscellaneous duties as assigned. Experience & skills you need: * High school diploma, or the equivalent experience. * 1+ year of office experience. * Strong communications and organizational skills. * Meticulous attention to detail. * Proficiency with computers, preferably Microsoft Word, Excel and/or automated accounting systems. * Willingness to work a flexible schedule, including weekends. We invite you to visit our web site at ********************************* for additional information regarding our exceptional resort communities. As an Equal Opportunity Employer, we welcome and thank all applicants.

The Administrative Assistant will provide clerical support for the FCA field office to accomplish the FCA mission and vision and reflect the FCA Core Values in the ongoing work of that office. These responsibilities are critical to the FCA mission and this position plays a vital role in our ministry. FCA expects all functions and responsibilities outlined below to be carried out with a heart surrendered to serving God as a form of worship. Agree with, and abide by, FCA's Christian Community Statement. Follow a spiritual rhythm including daily prayer and Bible study to seek the Lord's will for FCA. Lead, conduct and provide spiritual leadership for staff, volunteers, coaches and athletes through prayer, Bible study, worship and living by example so they are equipped to serve others. Connect to and participate in a local church through worship and weekly involvement. Conduct yourself in a manner that affirms biblical standards of conduct in accordance with FCA's Christian beliefs (see FCA's Christian Community Statement) at all times. POSITION RESPONSIBILITIES Responsible for appointments/meetings with staff, ministry partners, vendors, etc. Handles travel arrangements for assigned staff. Receives and screens telephone calls and emails for area office. Retrieves, opens, and distributes office mail. Plans, organizes, and completes assigned work in a timely manner. Manages development of resources and meets deadlines of assigned projects. Coordinates donor ministry events, banquets, staff meetings, etc.

Embry-Riddle: A Global Leader in Aviation and Aerospace With vibrant campuses in Daytona Beach, FL, and Prescott, AZ-along with a Worldwide network spanning roughly 120 global locations-Embry-Riddle proudly stands as the world's largest aviation and aerospace university. Now celebrating our 100th year, we continue to lead innovation in STEM education, serving more than 30,000 students worldwide. Our cutting-edge programs in Applied Science, Aviation, Business, Technology, Engineering, Safety, Security, and Space prepare the next generation of leaders shaping the future of flight and beyond. The Opportunity The Administrative Assistant serves as a vital member of the Human Factors & Behavioral Neurobiology Department, providing high-level administrative and operational support to the Department Chair, Associate Chair, and faculty. This individual plays a critical role in ensuring the efficient day-to-day functioning of the department, which oversees two undergraduate degree programs (B.S. in Human Factors and B.S. in Aerospace Physiology), a Master of Science in Human Factors, and a Ph.D. in Human Factors. The position is responsible for coordinating and managing a wide range of academic and administrative tasks, including faculty support, academic scheduling, records management, and event coordination. The Administrative Assistant also supports the department's science laboratories and sponsored research initiatives by facilitating procurement, scheduling, and compliance activities. A key aspect of the role includes serving as the first point of contact for students, visitors, and external stakeholders. This individual will triage inquiries, direct students to appropriate advisors or faculty, and foster a welcoming and professional environment within the department office. The ideal candidate will demonstrate strong organizational skills, attention to detail, and a proactive approach to solving problems in a dynamic academic setting. Perks Await You at Embry-Riddle! Health Benefits: Experience comprehensive medical, dental, and vision coverage, along with wellness programs that include preventive care and fitness memberships. Our flexible spending and health savings accounts simplify managing healthcare costs. Join a workplace that prioritizes your health-because your journey to wellness should be rewarding! Buckle up for a healthier, happier you! Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26. Retirement Contributions: ERAU contributes an annual 6% gift of your base salary to your retirement plan and offers a 4% matching contribution, with no vesting period. Generous Time Off: Relax with 18 days of personal leave in your first year. Enjoy 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year's Day. Qualifications Required Education and Qualifications: High school (or GED) level ability in grammar, spelling, basic composition, and math Required skills, knowledge, abilities: Strong knowledge of general office procedures, recordkeeping, and administrative workflow Understanding of budget management practices, including expense tracking, and reconciliation Familiarity with purchasing procedures, vendor communication, and supply management Knowledge of university operations and student support services Application process/requirements To submit your application for this opportunity, please visit the Embry-Riddle Career Site and search for requisition number R310876. Please attach all relevant materials to your application when you apply online. Complete submissions include: Cover letter Full Resume Contact information for at least three professional references (please note that references may be contacted as part of the interview/screening process) Current Embry-Riddle employees: Please apply directly through the ERAU Employee Hub Central application within Workday. Embry-Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty, staff, and students are treated fairly and provided equal opportunities for employment, advancement, compensation, training, and other benefits of employment. Embry-Riddle makes employment decisions - including hiring, promotions, compensation, and other terms of employment - based on individual merit, qualifications, and abilities. Embry Riddle is strongly opposed to discrimination and harassment, and such behavior is prohibited by university policy. Embry Riddle does not discriminate on the basis of race, color, national origin, sex, disability, veteran status, predisposing genetic characteristics, age, religion, or pregnancy status, or any other status protected by federal, state, or local law, in its employment, educational programs, admissions policies, financial aid, or other school-administered programs or activities. For further information, please visit our website. *Embry-Riddle is not seeking assistance from staffing or recruitment agencies. All agencies are directed to contact ***************** and should not reach out to hiring managers or staff.

Requisition No: 868823 Agency: Department of Corrections Working Title: ADMINISTRATIVE ASSISTANT I Pay Plan: Career Service Position Number: 70013580 Salary: $36,230.74 Annually Posting Closing Date: 02/03/2026 Total Compensation Estimator Tool We Never Walk Alone ADVERTISING TITLE: ADMINISTRATIVE ASSISTANT I This open competitive advertisement is for a Career Service position located at Circuit 072- Daytona. As an Administrative Assistant I at the Florida Department of Corrections is to provide exceptional administrative support that enhances the efficiency and effectiveness of our operations. We are dedicated to ensuring accurate and timely data management, facilitating seamless communication, and delivering top-notch assistance to staff and the public. Through our commitment to professionalism, integrity, and excellence, we strive to contribute to the overall mission of promoting public safety and supporting offender rehabilitation and reintegration. This position is not a telework position and is required to report to the FDC office in the area it serves. JOB DUTIES: * Document Dynamo: Be at the forefront of justice by interpreting, coding, and entering crucial sentencing and monetary obligation documents into the CDC database, ensuring every detail is spot-on! * Record Sleuth: Channel your inner detective as you request and analyze criminal records through NCIC/FCIC and local databases, screen new intakes for FDLE registration, and piece together comprehensive prior records. * Community Champion: Lead the charge in developing, coordinating, and monitoring impactful community service work activities for offenders, while matching them with job needs and program assignments that pave the way for their success. * Quality Assurance Ace: Take pride in completing meticulous quality assurance audits to ensure data accuracy and timeliness, and impress management with your insightful and detailed reports that drive informed decisions. * Administrative Superstar: Be the go-to support for the Circuit Administrator and Deputy Administrator by researching and gathering vital data, crafting compelling reports, and providing top-notch guidance and assistance to staff and the public with unmatched tact and courtesy. BENEFITS: * Paid vacation, sick leave, and holidays. * Comprehensive health insurance and life insurance with accidental death and dismemberment benefits. * Supplemental Dental, Vision, Life, Disability and Hospitalization insurance. * Tuition-Free college courses. * Retirement Plans with the Florida Retirement System: * * Pension Plan (Traditional Retirement Pension Plan) * Investment Plan (401(K)-Type Retirement Plan) * Deferred Retirement Option Program (Drop) * Deferred Compensation * Recently Retired? Beginning July 1, 2024, there is no longer a reemployment limitation; beginning with the 7th calendar month from the member's distribution date, there are no restrictions on working for an FRS employer. You will not be required to repay any prior distributions, and you may continue receiving distributions from the Investment Plan or Pension Plan without interruption. REQUIREMENTS: Please note, when submitting a college/university degree, if selected for this position official transcripts will be required. * A High School diploma or its equivalent Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks. ADDITIONAL INFORMATION: BACKGROUND SCREENING REQUIREMENT The Florida Department of Corrections requires all job applicants and volunteers to pass a Level 2 background check as per Chapter 435, Florida Statutes. This check must be completed before they can start working or volunteering. EMPLOYMENT ELIGIBILITY The Florida Department of Corrections (FDC) only hires U.S. citizens and those authorized to work in the U.S. FDC uses E-Verify to confirm an employee's eligibility to work after completing the I-9 form. The Florida Department of Corrections does not currently support H-1B Visa Sponsorship. For online application issues, call the People First Service Center at **************. Applications will be accepted until 11:59 PM EST on the closing date. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location:

Full-time Description Who We Are MAY Management Services, Inc. is Northeast Florida's premier provider of homeowner, condominium, and commercial property management services, with over 34 years of professional association management expertise. *Come join our Palm Coast office for MAY Management - We'd love to have you!!* What You'll Do As an Administrative Assistant, you will play a vital role in ensuring smooth operations and excellent client service by: Handling incoming calls and directing communications appropriately. Supporting Community Managers by managing association records, communications, and project statuses. Preparing Board meeting packets, compliance letters, and work orders. Managing community websites and processing architectural review applications. Collaborating with Community Managers and Client Accountants to maintain high client satisfaction. Responding to homeowner inquiries professionally and promptly. Requirements What You'll Need Strong organizational and prioritization skills. Excellent written and verbal communication abilities. Ability to work independently and efficiently in a fast-paced environment. High sense of urgency and professionalism. Proficiency in MS Office and VMS applications. Education & Experience High School Diploma or GED required. Direct experience in the HOA world of property management is a very big plus!! Familiarity with association covenants, maintenance personnel, and vendor processes is preferred. What's In It for You Competitive pay and comprehensive benefits, including medical, dental, vision, and life insurance. Short-term and long-term disability coverage. Supplemental policies for critical illness, cancer protection, and more. Join MAY Management Services and be part of a dynamic team dedicated to delivering exceptional service! * Please note - this is a Full-time in office role!! *

As the key employee liaisons between the client and KWPM services & internal support staff, the Administrative Assistant must perform the job duties with a view toward projecting a professional and competent image: Service to the customer in a friendly and outgoing manner is essential, while timeliness and professional appearance are key. The position is fundamental to the administrative and operational functions of the Company/Property and as such requires established organizational skills, with attention to detail and solid time management, and good interpersonal skills. Duties and Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Assist in the daily operation of the management office and administrative duties following established Company procedures and guidelines. Perform administrative assistant functions including but not limited to: record keeping, filing, mail collection and distribution, word processing, data entry, maintain and replenish office supplies, and other essential needs as required. Maintain, update, type, and coordinate account information in computer database. Coordinate and track important dates and meetings, such as turnover, annual, and budget meetings. Ensure that the telephone is answered properly and messages are handled courteously, accurately, and responded to in a timely manner. Ensure that emails are responded to within 24 hours. Ensure that all mail (i.e. Fed Ex, UPS, USPS) is picked up daily. Provide maintenance requests for common areas and amenities, sale/lease information, as well as any other forms specific to the property that may be developed. Reservation & coordination of conference room events. Special projects as instructed. Bookkeeping - processing invoices Update vendor COI Microsoft Office skills Work Environment This position will be located indoors and in an office setting. Must live within a 20-minute commute of Deland, FL. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is occasionally required to sit, stand, reach, lift, bend, kneel, stoop, climb, push and pull items weighing 20 pounds or less. The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures. Position Type/Expected Hours of Work Must live within a 20-minute commute of Deland, FL. This is a full-time non-exempt (hourly) position. Days and hours of work will be determine based on the business needs of the property. This schedule may change to accommodate the business needs of the property. Regular Business Hours can be between 7am-5pm Travel Minimal travel will be required for this position. Travel will be to attend meetings and trainings at an off-site location, generally within the city limits of the job site. Required Education and Experience Prior experience in a related position; a minimum of 1-year experience. Working knowledge of computer and associated programs; MS Office Suite. Ability to multi-task, set, and manage priorities. Excellent communication and listening skills in order to interact with a diverse and multi culture population. Keyboarding ability with accuracy at 45-50 words per minute. Must function in team organized environment. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. KW Property Management & Consulting is a drug-free workplace. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Embry-Riddle: A Global Leader in Aviation and Aerospace With vibrant campuses in Daytona Beach, FL, and Prescott, AZ-along with a Worldwide network spanning roughly 120 global locations-Embry-Riddle proudly stands as the world's largest aviation and aerospace university. Now celebrating our 100th year, we continue to lead innovation in STEM education, serving more than 30,000 students worldwide. Our cutting-edge programs in Applied Science, Aviation, Business, Technology, Engineering, Safety, Security, and Space prepare the next generation of leaders shaping the future of flight and beyond. The Opportunity Under the direction of Chair of Applied Aviation Sciences (AAS) Department, this position provides and manages essential administrative support for the faculty and staff of the AAS Department. Responsibilities include but are not limited to: event planning, budget oversight, purchasing, supply management, inventory, record-keeping, and correspondence. Successful candidates will have demonstrated analytical skills with an in-depth knowledge of information systems and applications, plus technical expertise with Microsoft Office applications (e.g., Excel, Power Point, Word, Outlook) as well as specialized software applications (e.g., Workday, Campus Solutions). They will also have strong written and verbal communication skills, excellent customer service, robust problem-solving and decision-making skills, and the ability to multi-task in a fast-paced environment. Perks Await You at Embry-Riddle! Health Benefits: Experience comprehensive medical, dental, and vision coverage, along with wellness programs that include preventive care and fitness memberships. Our flexible spending and health savings accounts simplify managing healthcare costs. Join a workplace that prioritizes your health-because your journey to wellness should be rewarding! Buckle up for a healthier, happier you! Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26. Retirement Contributions: ERAU contributes an annual 6% gift of your base salary to your retirement plan and offers a 4% matching contribution, with no vesting period. Generous Time Off: Relax with 18 days of personal leave in your first year. Enjoy 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year's Day. Qualifications Required Education and Qualifications: High school (or GED) level ability in grammar, spelling, basic composition, and math Required skills, knowledge, abilities: Analytical skills with an in-depth knowledge of information systems and technical expertise with Microsoft operating systems, Excel, PowerPoint, Word, Outlook/email, and internet end-user applications Strong written and verbal communication skills Excellent customer service Problem-solving skills Decision-making skills Ability to multi-task in a fast-paced environment. Application process/requirements To submit your application for this opportunity, please visit the Embry-Riddle Career Site and search for requisition number R310906. Please attach all relevant materials to your application when you apply online. Complete submissions include: Cover letter Full Resume Contact information for at least three professional references (please note that references may be contacted as part of the interview/screening process) Current Embry-Riddle employees: Please apply directly through the ERAU Employee Hub Central application within Workday. Embry-Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty, staff, and students are treated fairly and provided equal opportunities for employment, advancement, compensation, training, and other benefits of employment. Embry-Riddle makes employment decisions - including hiring, promotions, compensation, and other terms of employment - based on individual merit, qualifications, and abilities. Embry Riddle is strongly opposed to discrimination and harassment, and such behavior is prohibited by university policy. Embry Riddle does not discriminate on the basis of race, color, national origin, sex, disability, veteran status, predisposing genetic characteristics, age, religion, or pregnancy status, or any other status protected by federal, state, or local law, in its employment, educational programs, admissions policies, financial aid, or other school-administered programs or activities. For further information, please visit our website. *Embry-Riddle is not seeking assistance from staffing or recruitment agencies. All agencies are directed to contact ***************** and should not reach out to hiring managers or staff.