Executive administrative assistant jobs in Palmdale, CA - 738 jobs

Role: Executive Assistant to CEO (Temp-Hire) Company: Confidential | Ultra-High-Net-Worth Individual (UHNWI) Schedule: Monday-Friday, 7:30 AM - 4:30 PM PT (availability 24/7 for urgent needs required) Pay Rate: $60.00/hour Start Date: ASAP - Immediate availability required; candidates must not be currently in a full-time role About This Role: We are seeking a highly organized and proactive Executive/Personal Assistant to provide seamless support to a dynamic CEO overseeing multiple ventures. This role blends professional and personal support, requiring discretion, adaptability, and a service-oriented mindset. The ideal candidate thrives in fast-paced environments, anticipates needs, and ensures smooth daily operations, helping the CEO focus on strategic priorities. Key Responsibilities: Executive Support: Manage complex calendars and coordinate meetings across multiple ventures Organize domestic and international travel arrangements, including detailed itineraries Process expenses, track receipts, and support reimbursement procedures Draft correspondence, prepare documents, and assist with reports Communicate professionally with internal teams, external partners, and stakeholders Ensure follow-through on meetings, tasks, and special projects Qualifications: Experience supporting senior executives, UHNW individuals, or family office environments Highly responsive, discreet, and able to maintain composure under pressure MUST HAVE experience booking complex travel Strong calendar and travel management skills Clear communicator with the ability to anticipate needs and take initiative Comfortable navigating ambiguity and adapting quickly to changing priorities About Us: Career Group is a premier, recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.

JRN: 2301 A private family office in Brentwood, CA is seeking a dynamic, detail-oriented Executive Personal Assistant to oversee day-to-day operations and ensure the seamless management of both business and select personal matters. The ideal candidate brings deep experience supporting senior leadership within real estate development, family office management, or a similarly hands-on, entrepreneurial environment. This position requires a seasoned professional who thrives on organization, handles multiple priorities with ease, and leads with professionalism, warmth, and discretion. The successful candidate will have 10+ years of relevant experience as a high-level Executive Personal Assistant, a proactive mindset, and a demonstrated ability to anticipate needs before they arise. You'll serve as the central point of coordination for the Principals, managing operations, communications, and special projects with precision. This is a hands-on role for someone who is equally comfortable leading complex initiatives as they are managing the smaller, day-to-day details that keep both the office and household running smoothly. Responsibilities Executive Support Manage complex calendars, scheduling, and travel arrangements for the principal and senior team. Handle email management, correspondence, and document preparation with discretion and professionalism. Maintain organized filing and digital record-keeping systems, ensuring accuracy and accessibility across all platforms. Assist with project tracking and reporting, including maintaining spreadsheets, budgets, and timelines in Excel. Prepare meeting materials, gather background information, and document clear, actionable notes. Review and reconcile invoices and expenses, ensuring accuracy and prompt resolution of discrepancies. Draft, edit, and proofread professional correspondence, presentations, and reports with exceptional attention to detail. Conduct research and provide summaries to support business decisions and project execution. Office Operations Oversee general office management, supplies, and vendor relationships. Support ongoing office buildout and relocation, coordinate with contractors, designers, and vendors as needed. Implement efficient organizational systems and tech workflows to streamline operations. Personal Assistance Coordinate personal appointments, household scheduling, and travel arrangements. Provide occasional on-site support at the family's residence, including troubleshooting tech issues or assisting with personal logistics. Handle sensitive information with the utmost confidentiality and care. Qualifications 10+ years of experience as an Executive Assistant or Executive/Personal Assistant, ideally within a family office, real estate firm, or entrepreneurial environment. Exceptional computer and technology proficiency: Excel, Word, Outlook, DocuSign, and digital filing systems. Experience managing office buildouts, moves, or residential renovation projects strongly preferred. Impeccable attention to detail, with excellent organizational and communication skills. Takes initiative and proactively anticipate needs, consistently thinking one step ahead to ensure seamless operations. Maintain a professional demeanor and proactive attitude while operating effectively in a small, entrepreneurial environment. Demonstrate exceptional written and verbal communication skills Location: onsite in Brentwood, Los Angeles. Compensation and benefits: $130-150K DOE, medical, dental, and vision insurance, 401(k), and PTO.

About the job Salary: 60k-85k Growing digital production company looking for Full Time Assistant to VP of Production in fast paced environment. The ideal candidate will be organized, detail-oriented, and a team player. Provide general administrative support as needed, ensuring smooth day to day operations. Social media experience is a bonus. -Maintain accurate records, databases, and filing systems. -Handle errands and miscellaneous tasks. -Personal shopping as necessary -Help in Edit Bay and notes on set -Expense tracking and budget management -Help maintain an organized home in all areas -Assist with special projects and tasks -Help in organizing and coordinating household events -Provide additional support as needed -Must be comfortable around dogs -Must have reliable transportation

Executive Assistant / Personal Assistant Beverly Hills | Hybrid A well-established and highly regarded PR management company in Beverly Hills is seeking an exceptional Executive Assistant to support senior leadership. This is a unique opportunity to step into a role previously held by an assistant who is being promoted, and to grow with a dynamic, fast-paced company. Position Overview 75% Executive Assistant support / 25% Personal Assistant support Hybrid schedule: 3 days in-office, 2 days remote Monday-Friday, 8:00 AM - 5:00 PM Key Responsibilities Manage complex and ever-changing executive calendars with precision Coordinate domestic and international travel, including detailed itineraries Act as a trusted gatekeeper and point of contact for internal and external stakeholders Provide personal assistant support as needed, handling sensitive and confidential matters Anticipate needs, problem-solve proactively, and ensure seamless day-to-day operations Stay informed on current events, news, and cultural trends relevant to the business Support a small, collaborative team in a fast-paced PR environment Ideal Candidate Proven experience as an Executive Assistant (required) Exceptionally organized, detail-oriented, and diligent Highly motivated, hungry to grow, and eager to build a long-term career with the company Smart, intellectually curious, and plugged into what's happening in the world Discreet, trustworthy, and comfortable handling confidential information A strong communicator who thrives working with a tight-knit team of accomplished women Compensation & Benefits Salary: $100,000 Healthcare coverage through Anthem Blue Cross Most federal holidays off Opportunity for growth within a respected PR management firm

Unplug is a modern meditation company on a mission to make meditation easy, powerful, and accessible. Through our flagship studio in Los Angeles, our globally loved app, corporate wellness programs, and world-renowned teacher training, we provide practical tools to help people reduce stress, sleep better, and live with more intention and positivity. Providing the best teachers in the world, Unplug supports people through life's everyday challenges-offering guidance, simplicity, and inspiration every step of the way. We're seeking a highly adaptable, proactive, and organized Executive Assistant to support our CEO and small but mighty corporate team. This is a pivotal, one-in-a-million opportunity to work directly alongside the Founder-keeping day-to-day operations running smoothly while helping drive initiatives that expand Unplug's reach and global impact. The ideal candidate thrives in fast-paced environments, loves variety, and is eager to take initiative across multiple areas of the business-from operations and logistics to brand strategy and creative projects. This role comes with a high degree of trust, autonomy, and responsibility, offering hands-on experience, professional development, and strong potential for both career and financial growth based on performance and company expansion-all while contributing to a meaningful mission that's improving lives around the world. KEY RESPONSIBILITIES: Executive & Administrative Support Serve as trusted right-hand to the CEO and corporate team members across all business matters Manage calendars, scheduling, and communications Serve as a liaison between the CEO, internal teams, and external partners Provide confidential support and offer thoughtful feedback on strategic decisions Handle a wide variety of professional tasks as needed Business Operations Support Assist with daily business functions across departments (e.g. studio, app, corporate, marketing, partnerships, events, trainings, etc.) Help maintain systems and platforms such as Asana, Google Drive, Dropbox, Mindbody, Mailchimp, Squarespace, and others Track expenses, process invoices, manage vendor relationships, follow up on outstanding payments, and oversee company budgets Manage financial responsibilities including budget creation, expense reporting, revenue tracking, and financial data analysis Liaise with bookkeepers and accountants to review monthly P&Ls, reconcile accounts, and support tax preparation and compliance Coordinate legal and compliance matters, including contract review, negotiation, and acting as liaison with external counsel and consultants Help manage insurance policies, trademark filings, payroll, HR tasks, and other business-related filings Unplug App Support Help oversee Unplug app operations: content creation & curation, customer support, troubleshooting & maintenance, and feature development Help manage customer service team, platforms (e.g. Zendesk), user inquiries, and training documentation Track expenses, user acquisition efforts, and product performance Conduct market research, competitor analysis, and customer feedback surveys Marketing & Brand Support Coordinate marketing campaigns, content calendars, brand partnerships, and editorial features Update and manage website content (SEO, blog, landing pages, etc.) Assist in strategy and execution of newsletters, social media, and press opportunities Teacher Training Program Support Promote upcoming teacher training programs through coordinated outreach, marketing support, and ongoing communication with prospective applicants Track, organize, and engage with current students, graduates, and prospective applicants Set up and support each training cohort, including platform setup, communication, and materials distribution Serve as a point of contact for trainees before, during, and after training Support the key leaders of the teacher training in managing logistics and communications Facilitate the Week 6 virtual intensive, including full Zoom monitoring, managing breakout rooms, sharing real-time resources, and actively listening for cues to support instructors and trainees; assist trainees with tech issues, scheduling, or curriculum questions; and create and continuously update the training agenda throughout the week Organize virtual reunions and continued engagement with training graduates WHAT WE'RE LOOKING FOR: 3+ years of experience in executive support, operations, or a similar role Exceptional organizational and communication skills A natural problem-solver with strong attention to detail Comfortable wearing multiple hats and switching between strategic, creative, and tactical tasks Highly tech-savvy with experience managing digital tools and platforms Ideally experienced with mobile app development or product management Kind, positive attitude and a collaborative spirit Discreet, trustworthy, and professional in handling confidential matters Mission-aligned with a passion for meditation, wellness, or personal growth Experience in startups, creative businesses, or wellness industries a plus WHY JOIN US: This is more than just a job-it's a rare opportunity to learn directly from the Founder of a purpose-driven company that's helping people everywhere live better. You'll wear many hats, help shape big ideas, and play an essential role in a small team that moves quickly and thinks creatively. Every day is different, fulfilling, and full of growth-professionally, personally, and purposefully. This is a chance to build something meaningful while making a positive impact on people's lives globally. ANNUAL SALARY $70,000-$75,000 This is the starting range for the role, with strong potential for growth based on performance, responsibility and company expansion. COMPANY BENEFITS: Comprehensive health insurance Paid vacation time Paid sick time Unlimited free classes at the studio 30% discount on studio workshops & retail Free access to the Unplug app Trade partnerships at multiple other wellness/fitness studios Professional growth & mentorship MORE ABOUT UNPLUG: Unplug is the world's first drop-in meditation studio and a global app, founded in 2014 by former fashion editor Suze Yalof Schwartz. Unplug has gained significant recognition and acclaim for its modern approach to meditation, and has been featured in every major news outlet including The New York Times, Washington Post, CNN, Forbes, and the Today Show. Unplug's mission is to demystify meditation and make it easy, accessible, and inspirational for as many people as possible around the world. Unplug's wide variety of classes, led by a diverse roster of world renowned experts, offer a blend of simplicity and fun to cater to busy skeptics and modern soul-seekers alike. Unplug's app meditations have been viewed by over one million people around the world. ************** @unplugmeditation

Job Title: Executive Assistant (Recruiter) About Us: Kossoris Search is a recruiting agency specializing in the placement of high-profile attorney partners and groups, both in the United States and internationally. With nearly 20 years of experience, Kossoris Search has consistently facilitated numerous high-profile partner placements with the most prestigious global law firms. We are seeking an Executive Assistant who can provide strong administrative support to the CEO, as well as assist with the full-cycle recruiting process. We're looking for someone meticulous, detail-oriented, energetic, and capable of wearing many hats in a fast-paced environment. Job Responsibilities Recruiting & Hiring: 1. Manage the full-cycle recruiting process for internal division hires, including the administrative team, legal research & marketing team, attorney file side team, email blasts & sales team. 2. Work closely with division leaders and the CEO on recruiting strategies and initiatives. Managerial Oversight: 1. Assist with day-to-day operational issues as they arise. 2. Oversee personal matters of the CEO. Executive Support and Personal Administration: 1. Manage and maintain the CEO's schedule. 2. Coordinate extensive bookings for attorney meetings with law firms, manage CEO's travel arrangements, and oversee personal scheduling. 3. Answer and manage phone calls, conveying messages and information to the CEO and executives. Desired Skills and Qualifications: 1. High Attention to Detail: Meticulous and possesses an 'A Type' personality, ensuring thoroughness in all tasks. 2. Passionate about organization and efficiency. 3. Strong leadership qualities with the ability to lead and motivate a team. 4. Thrives in fast-paced and high-pressure environments. 5. High energy and excellent communication skills, particularly adept at engaging with high-end clientele over the phone. Strong follow-up skills are a must. 6. Exceptionally resourceful, with a proven track record of overcoming challenges independently. Demonstrates relentless determination in task completion with a "Just Do It" attitude. Ability to work autonomously, taking initiative and demonstrating proactive problem-solving skills. Education: Bachelor's degree from a 4-year university. J.D. or Master's degree (optional). Typing speed 65 WPM or higher Ability to reliably commute to our office in Westwood Compensation & Benefits: Hourly: $29.00 - $30.00/hour plus overtime (time & a half) *Please note overtime is regularly available and, on occasion, required. Job Type: Full-time Schedule: Monday to Friday, 6 AM - 2:30 PM (PT) * Please note overtime is regularly available and, on occasion, required. Location: In Person at the Westwood Office in Los Angeles, CA 90024 Benefits: Health insurance & 401K Job Type: Full-time

CliftonLarsonAllen (CLA) CLA Search has been retained by Episcopal Communities & Services to identify a Controller for their Glendora, CA location. Episcopal Communities & Services is a prestigious not-for-profit organization with a legacy of providing seniors exceptional communities and services for more than 100 years. Position Summary The Executive Assistant provides high-level administrative support to the President and CEO, ensuring efficient management of schedules, meetings, board activities, fund development, and office operations. This role requires exceptional organizational skills, attention to detail, and the ability to work effectively with diverse personalities in a fast-paced environment. What You'll Do: Administrative Support Manage CEO's calendar, including board, committee, and association meetings. Create and maintain master calendars for executive leadership. Prepare for meetings (logistics, presentations, technology setup). Provide research and prepare presentations as requested. Maintain corporate records and ensure proper filing in systems like Board Effect and SharePoint. Coordinate travel and manage CEO's schedule, ensuring meetings are spaced appropriately and reminders are sent. Board & Leadership Support Coordinate and support Board of Directors and senior leadership. Prepare annual board calendars, agendas, and meeting packets. Secure meeting locations and manage logistics for in-person and virtual meetings. Prepare minutes and resolutions, obtain signatures, and maintain compliance with retention requirements. Train new board members on technology platforms and update board records as needed. Fund Development Maintain donor database integrity and prepare donor acknowledgement letters. Run queries and reports in CRM software (Neon). Coordinate with accounting to verify donor activity and ensure accurate documentation. Prepare and mail letters of acknowledgement and year-end tax letters. Organize electronic filing of donor correspondence and reports. Office Management Oversee housekeeping, maintenance, and office supply inventory. Arrange delivery of furniture and fixtures as needed. Ensure the office is presentable and well-stocked. Make authorized purchases for administration and supportive services, following approval protocols and proper documentation. Technology & Meeting Support Ensure all equipment is available and functioning for meetings. Coordinate with external parties for offsite presentations. Support CEO's presentation preferences and technology needs. What You'll Need: Bachelor's degree (B.A. or B.S.) required. Minimum two years' experience in an executive assistant or similar role. Excellent writing and communication skills. Strong computer skills; proficiency in Microsoft Office Suite (Word, Excel) and file management software. Experience with CRM software (Neon) preferred. Ability to work effectively with various personalities. Highly organized, detail-oriented, and able to manage multiple ongoing projects. Demonstrated ability to prioritize, anticipate needs, and follow through on tasks.

Assistant to General Counsel, SVP & Secretary Company: Carbon Activated Corporation Employment Type: Full-Time, hourly rate $20 - $25/hr oration Carbon Activated Corporation is a global leader in activated carbon solutions for air, water, and process purification. With operations across North America and internationally, we serve clients in municipal, industrial, and private sectors. We are a dynamic, growing organization seeking a motivated professional to support our executive legal and corporate operations. Position Overview We are seeking a highly organized and proactive Assistant to the General Counsel, SVP, and Secretary to provide legal, administrative, and transactional support. This position is ideal for someone who thrives in a fast-paced environment, has excellent attention to detail, and enjoys working across departments to ensure smooth operations and compliance. Key Responsibilities Assist with transactional and contract-related work, including bid execution, contract preparation, negotiations, and signing processes. Support collections and commercial documentation under the supervision of the General Counsel. Provide assistance with in-house legal matters, including document management, research, and drafting correspondence. Support corporate secretary functions, including preparing shareholder and director meeting minutes, maintaining corporate records, and filing annual reports and other state or regulatory filings. Coordinate closely with HR, Accounting, and Sales departments on cross-functional matters. Handle a variety of non-legal administrative tasks, including scheduling, document organization, and executive support. Maintain confidentiality and exercise sound judgment in all matters. Qualifications Bachelor's degree or equivalent experience required; Minimum 2-4 years of relevant experience in a corporate, legal, or administrative support role. Strong understanding of corporate documentation, contracts, and compliance processes. Excellent written and verbal communication skills. High attention to detail, with strong organizational and multitasking abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently, prioritize effectively, and meet deadlines. Why Join Us Opportunity to work closely with executive leadership in a growing international company. Exposure to a broad range of legal, corporate, and business functions. Collaborative, professional environment that values initiative and integrity.

ImmunityBio, Inc. (NASDAQ: IBRX) is a commercial-stage biotechnology company developing cell and immunotherapy products that are designed to help strengthen each patient's natural immune system, potentially enabling it to outsmart the disease and eliminate cancerous or infected cells. We envision a day when we no longer fear cancer, but can conquer it, thanks to the biological wonder that is the human immune system. Our scientists are working to develop novel therapies that harness that inherent power by amplifying both branches of the immune system, attacking cancerous or infected cells today while building immunological memory for tomorrow. The goal: to reprogram the patient's immune system and treat the host rather than just the disease. Why ImmunityBio? * ImmunityBio is developing cutting-edge technology with the goal to transform the lives of patients with cancer and develop next-generation therapies and vaccines that complement, harness and amplify the immune system to defeat cancers and infectious diseases. * Opportunity to join a publicly traded biopharmaceutical company with headquarters in Southern California. * Work with a collaborative team with the ability to work across different areas of the company. * Ability to join a growing company with professional development opportunities. Position Summary TheExecutive Assistant will assist the Chief Technology Officer and their direct reports by performing high-level administrative work. The role will navigate the executive calendars to support prioritization of business needs and travel planning; and will serve as a liaison with internal and external stakeholders while maintaining confidentiality. Essential Functions Coordinate a variety of travel, meetings, and other calendar appointments, requiring interaction with both internal and external contacts. Anticipate the executive's needs and prepare required materials for conferences, meetings, calls, and various appointments. Process all invoices to ensure timely and accurate payments. Track contracts through negotiation, approval, distribution, and execution process including the required follow-ups with legal, finance, and supply chain as needed. Assist in managing calendar in Outlook, manage contacts lists and send invitations. Schedule meetings, prepare agendas, and record and distribute meeting minutes. Provide coordination for Technology projects and activities, track progress to milestones/deadlines and follow up on deliverables. Screen and draft internal and external correspondence, emails, memos, and reports. Prepare and submit expense reports and reimbursements. Represent the executive and exchange sensitive information with key company contacts including regulatory agencies, advisory boards, clients and other external business constituents. Maintain and track the department budgets. Support preparation of presentations and materials for internal and external meeting. Identify and implement process improvements for administrative workflows and department operations. May provide guidance or coordination support to other administrative staff supporting TechOps. Document and maintain standard operating procedures (SOPs) of administrative processes. Performs ad-hoc and cross-functional duties and/or projects as assigned to support business needs and provide developmental opportunities. Education & Experience High School diploma required, Bachelor's Degree in Business Administration or related field preferred. 8+ years' professional experience as an Executive Assistant. Prior experience working with confidential or sensitive information, preferably in the medical or pharmaceutical industry, is required. Experience documenting and maintaining standard operating procedures for administrative processes required Knowledge, Skills, & Abilities Ability to thrive in afast-pacedand highly matrixed biopharmaceutical environment that requires adaptability, initiative, and seamless collaboration across technical, operational, and corporate functions. Ability to consistently exercise sound judgment, professionalism, and discretion while handling confidential information, managing sensitive communications, and representing the CTO and TechOps with poise to internal and external stakeholder. Ability to maintain proprietary, trade secret and confidential information. Strong organization and planning skills. Strong knowledge of standard productivity software tools (e.g. MS Office suite, especially Excel & PowerPoint). Budgeting and basic finance knowledge. Exceptional written and verbal communication skills, with the ability to craft clear, concise, and professional correspondence and presentations. Positive attitude. Proactive, resourceful, efficient, energetic, and a genuine desire to work well with people. Strong attention to detail. Ability to effectively prioritize and multi-task under limited direction, and ability to shift priorities quickly while working under tight timelines Strong problem-solving skills and ability to anticipate needs and proactively address issues. Able to work with senior leaders and stakeholders at all levels, internally and externally with ease and minimal direction. Familiarity with collaboration tools (e.g., MS Teams, Zoom, OneDrive or similar) and basic virtual event support. Working Environment / Physical Environment This position works on site in El Segundo, CA Regular work schedule is Monday - Friday, within standard business hours. Flexibility is available with manager approval. This is primarily a position that works at a computer most of the time This position is eligible for a discretionary bonus and equity award. The hourly base pay range for this position is below. The specific rate will depend on the successful candidate's qualifications, prior experience as well as geographic location. $51.50 (entry-level qualifications) to $56.65 (highly experienced) per hour The application window is anticipated to close on 60 days from when it is posted or sooner if the position is filled or closed. ImmunityBio employees are as valuable as the people we serve. We have built a resource of robust benefit offerings to best support the total wellbeing of our team members and their families. Our competitive total rewards benefits package, for eligible employees, include: Medical, Dental and Vision Plan Options * Health and Financial Wellness Programs * Employer Assistance Program (EAP) * Company Paid and Voluntary Life/AD&D, Short-Term and Long-Term Disability * Healthcare and Dependent Care Flexible Spending Accounts * 401(k) Retirement Plan with Company Match * 529 Education Savings Program * Voluntary Legal Services, Identity Theft Protection, Pet Insurance and Employee Discounts, Rewards and Perks * Paid Time Off (PTO) includes: 11 Holidays * Exempt Employees are eligible for Unlimited PTO * Non-Exempt Employees are eligible for 10 Vacation Days, 56 Hours of Health Pay, 2 Personal Days and 1 Cultural Day * We are committed to providing you with the tools and resources you need to optimize your Health and Wellness. At ImmunityBio, we are an equal opportunity employer dedicated to diversity in the workplace. Our policy is to provide equal employment opportunities to all qualified persons without regard to race, gender, color, disability, national origin, age, religion, union affiliation, sexual orientation, veteran status, citizenship, gender identity and/or expression, or other status protected by law.

About Us: Ramos CS is seeking a motivated and highly organized Administrative Assistant to support our Home Office operations. This hybrid role serves as a central point of contact for incoming communications, administrative coordination, and internal tracking efforts, including timesheets and office documentation. This position offers significant exposure to multiple business functions and is designed for an individual interested in long-term career growth within an engineering and construction management firm. Ramos CS is a California-based corporation, independently owned and operated, and one of the fastest-growing engineering and construction management companies in California. We provide infrastructure consulting services for complex public works projects, serving transportation, transit, municipal, port, airport, and public agency sectors. Our philosophy is built on the belief that planning, design, and construction are inseparable, and that a thorough understanding of each is critical to project success. What You Will Accomplish: Serve as the primary front desk and Home Office administrative support contact. Answer, screen, and route incoming phone calls and emails while conducting frequent follow-ups. Track, follow up on, and collect employee timesheets and required payroll documentation. Maintain accurate logs and records related to timesheets, compliance, and internal reporting. Support recruiting efforts, including interview coordination, candidate communication, and onboarding documentation. Assist with onboarding and offboarding processes, including new hire paperwork and orientation coordination. Provide administrative support related to payroll processing and data tracking. Assist with fleet management coordination, including vehicle assignments, tracking, and documentation. Support general office operations, including mail handling, deliveries, and office coordination. Schedule meetings and coordinate calendars for Home Office staff. Prepare, format, and distribute internal correspondence and administrative reports. Maintain organized electronic and physical filing systems. Order and track office supplies and coordinate office equipment needs. Support a professional, efficient, and organized Home Office environment while adhering to company policies and procedures. What You Will Need: 1+ years of experience in an administrative, office support, or coordinator role. Strong phone presence with the ability to conduct frequent follow-ups and coordination. Excellent organizational skills with strong attention to detail and follow-through. Proficiency in Microsoft Office (Word, Excel, Outlook). Strong written and verbal communication skills. Ability to manage multiple priorities in a fast-paced environment. Professional demeanor with strong customer service and interpersonal skills. Interest in learning and growing within recruiting, payroll, operations, or office management. Ability to work independently while supporting a team-based Home Office environment. Experience in engineering, construction, or professional services environments is a plus. Career Growth Opportunity: This role is intentionally designed to provide hands-on exposure across multiple operational disciplines, including recruiting, payroll administration, fleet coordination, compliance tracking, and office operations. The Administrative Assistant will work closely with leadership and Home Office staff, allowing the opportunity to grow into a specialized role based on individual strengths, performance, and business needs. Ramos CS values internal growth and is committed to developing team members who demonstrate initiative, accountability, and a desire to advance their careers. Sample Growth Paths May Include: Recruiting Coordinator - Supporting full-cycle recruiting, candidate coordination, onboarding, and workforce planning. Payroll Administrator - Assisting with payroll processing, timesheet compliance, reporting, and coordination with finance. Operations Specialist - Supporting internal operations, fleet management, compliance tracking, process improvement, and office management. Ramos CS Benefits: Ramos CS provides a comprehensive suite of benefits focused on providing health and financial stability throughout the employee's career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings, paid sick leave; paid vacation time. Location: Pasadena, CA (Hybrid) Compensation: The approximate annual pay range for this role is $60,000-$75,000. Please note that the pay range provided is a good faith estimate for the position at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual's qualifications, experience, knowledge, skills, and abilities. Work Authorization: In compliance with the Immigration Reform and Control Act of 1986, we will only hire individuals lawfully authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is typically not available for entry level positions. Ramos CS participates in E-Verify. Know your rights: Right to Work. Notice to Third Party Agencies: Ramos CS does not accept unsolicited resumes from recruiters or agencies. Any staffing or employment agency, person or entity that submits an unsolicited resume does so with the understanding that the applicant's resume will become the property of Ramos CS.

Administrative Assistant ICO is seeking a reliable and organized Administrative Assistant to support daily office operations. This is a full-time, in-office position. The ideal candidate is detail-oriented, proactive, and comfortable working in a professional environment supporting multiple team members. Qualifications Previous administrative or office support experience (4+years) High school diploma required; college degree preferred Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Strong organizational and multitasking skills Excellent written and verbal communication Professional demeanor and attention to detail Ability to manage priorities and meet deadlines Reliable transportation Experience in commercial property management is a plus Familiarity with Yardi Voyager is a plus Familiarity with SharePoint is a plus Responsibilities Provide general administrative and reception support Answer phones, greet visitors, and direct inquiries Handle mail, scanning, copying, filing (digital and hard copies), shipping (FedEx, UPS) Maintain office supplies and organized common areas Assist with scheduling and coordination of office activities Create organization charts Support team members with administrative tasks and other special projects Perform errands and other duties as needed Required Skills Detail-oriented and organized Strong communication and interpersonal skills Ability to multitask in a fast-paced environment Project Management skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint ) Professionalism and reliability We Offer Competitive compensation Stable, professional work environment Collaborative team culture

Under the administrative direction of the Hospital Chief of Operations and the co-directors of the transplant institute, the Transplant Associate Administrator is responsible directing, planning, and coordinating strategic initiatives and developing services related of the multi-organ Transplant Institute. The Associate Administrator has overarching authority for administrative operations of the Transplant Institute. This position collaborates effectively with physician leaders within the hospital and within Keck School of Medicine to develop strategic relationships which ensure strong alignment of purpose and mission. While working in partnership with leaders in the organization to develop a collective team spirit, the position also serves as a change agent to both identify opportunities to improve internal operations and processes while promoting ongoing excellence. Qualifications: Bachelor's degree in nursing, Health Administration or related field required; master's degree preferred. Ten or more years of relevant experience in healthcare administration (preferably in an academic medical center) with multiple specialties and complexity driven populations with no less than two-year's experience in solid organ transplant leadership is required. Proven effective leadership and communication skills with diverse groups, including physicians, managers, and employees is required. An established track record of success in administrative responsibilities to include medical staff relationships, financial planning, revenue cycle, contract negotiation, and human resource development and management required. Keck Medicine of USC is the University of Southern California's medical enterprise, one of only two university-based medical systems in the Los Angeles area. Keck Medicine combines academic excellence, world-class research and state-of-the-art facilities to provide highly specialized care for some of the most acute patients in the country. Keck Medical Center of USC is among the top 50 hospitals in the country in seven specialties, as well as a top 10 hospital in California, according to U.S. News & World Report's 2025-26 Best Hospitals rankings. Additional program information: ************************************************* Confidential Inquiries: Barry Marshall - TMG Senior Consultant & Executive Recruiter ************** / *******************************

DUTIES AND RESPONSIBILITIES Monitoring accounts payable on a daily basis and requesting necessary approvals. The Billing/ Payroll Clerk assists in supervising the routine accounting functions of the company. This position is responsible for helping form, implement, and enforce company and industry standards, policies, and procedures to improve the effectiveness and efficiency of the company's billing and collections activities. The Billing/ Payroll Clerk processes payroll and maintains employee records while upholding a high degree of confidentiality. DUTIES AND RESPONSIBILITIES • Manage and continually assess the efficiency and effectiveness of the routine billing and collections activities of the company. Perform clerical and routine accounting duties when needed. • Assist in preparing monthly financial statements as required, including monthly balance sheets and income reports. • Process bi-weekly payroll with accuracy and timeliness and any inconsistencies or errors are resolved quickly • Maintain a wide variety of payroll information, files and records in written and electronic formats for the purpose of providing an up-to-date reference and audit trail for compliance. • Implement and enforce standards, policies, and procedures to ensure compliance and maximize efficiency. • Oversee the posting of payments received to appropriate customer accounts and the balancing of accounts receivable reconciling statements. • Develop and analyze reports, documents, and financial information. Communicate findings to management. • Help prepare and implement accounting system improvements or changes when necessary. • Record and maintain current and accurate information regarding customer accounts and the status of collection efforts. • Monitor collection efforts and the payment of accounts receivables. When customers fail to respond to collection efforts, inform credit departments, order merchandise repossession and service disconnection, and turn over account records to company attorneys. • Investigate and work to resolve customer issues while providing quality customer service. • Other reasonable directives, responsibilities and activities may change or be assigned at any time with or without notice. EXPERIENCE, EDUCATION AND REQUIREMENTS • Two (2) years' experience in bookkeeping, billing, or a related Accounting function is required. • Thorough knowledge and understanding of industry best practices, risk assessment techniques, standards, and all applicable laws and regulations as they relate to the Accounting field is required. SKILLS AND COMPETENCIES • Proven ability to prioritize and manage multiple tasks. • Effective written and verbal communication and interpersonal skills. • Demonstrated leadership skills and ability to motivate others. • Creative problem solving skills. • Proficiency with Microsoft Office Suite and Accounting software. PHYSICAL DEMANDS AND ENVIRONMENTAL CONDITIONS • Continuous sitting and tasks involving repetitive motions using wrists, hands and fingers are required for periods of 6-8+ hours at a time. • Occasional walking or standing is required. • Occasional carrying of weights from 0-25 pounds may be required. • This job operates in an office environment.

Office Coordinator Employment Type: Full-Time We are looking for a highly organized and proactive Office Coordinator to provide administrative support across multiple departments at our Norwalk location. This role is essential in ensuring smooth day-to-day operations and delivering exceptional service to internal teams. Key Responsibilities: Serve as the central point of contact for office coordination and administrative support Manage scheduling, meeting logistics, and departmental communications Assist with document preparation, data entry, and reporting Coordinate office supplies, vendor relationships, and facility needs Support cross-functional teams with special projects and events Maintain confidentiality and accuracy in handling sensitive information Qualifications: 2+ years of experience in office coordination or administrative support Strong organizational skills and attention to detail Excellent communication and interpersonal abilities Proficiency in Microsoft Office Suite and other administrative tools Ability to prioritize tasks and manage multiple deadlines in a fast-paced environment What We Offer: Competitive compensation and benefits package Collaborative work environment with opportunities for growth Onsite role with direct impact on multiple departments Compensation: $27 to $30 per hour Benefit offerings: include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

The Office Assistant I provides general administrative and clerical support to the Office of Civil Rights Compliance. This role supports daily office operations by assisting administrators, faculty, and staff with document preparation, data entry, scheduling, and front-office coordination.

D'Leon Consulting Engineers is seeking an Administrative Assistant in Los Angeles, CA Responsibilities Perform various administrative, clerical, data collection, data entry, and report writing tasks Answer telephone, take and relay messages, screen callers and direct calls accordingly Scan, fax and bind documents and reports as required Prepare general correspondence and maintains general files. Coordinate approval signatures in a timely manner Maintain calendars Set up and coordinates meetings Reserve conference rooms Take meeting minutes Copy and scan documents Log information Track documents Greet and assist visitors Gather statistics and general data; review and combine this information into established reports for use internally May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing May be responsible for verifying data gathered, such as matching supplier invoices against file copies. Distribute reports Originate correspondence and reports Stock supplies and maintain office equipment Maintain an organized workspace by keeping documents and supplies properly stored Provide backup for other administrative staff within TDIP Perform other responsibilities associated with this position as may be appropriate Additional duties include support of projects in regard to document control, project controls, financial processes, creating reports and power point presentations. Qualifications 10 years or more experience as an administrative assistant Excellent written and oral communication skills A working knowledge of standard policies and procedures on complex capital public works projects is preferred Proficient in Microsoft Office Suite and Bluebeam D'Leon Consulting Engineers is an equal opportunity employer committed to fostering an inclusive and respectful workplace. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.

AllSTEM Connections is actively recruiting on behalf of one of our valued clients-a leading organization known for innovation and excellence in the digital product space. We are excited to share this opportunity with professionals who are passionate about design systems, user experience, and collaborative product development. If the role aligns with your background and career goals, we encourage you to apply and take the next step toward joining a dynamic and forward-thinking team. Position Description: Administrative Assistant - Level 2 Overview This mid-level administrative role requires broad knowledge of departmental policies, practices, and procedures, as well as general proficiency with personal computer software, online applications, office equipment, and filing systems. The Administrative Assistant Level 2 will provide essential support across multiple functions under general supervision. Position Title - Administrative Assistant - Level 2 Hourly Pay Rate (w2 Role) - $21.79 Contract End Date - 06/06/2027 Hybrid schedule onsite days are Mondays/Tuesdays Location - Irwindale, CA 91702 Job Summary Key Responsibilities Answer routine inquiries and prepare standard correspondence. Operate electronic mail and spreadsheet programs. Maintain personal information systems databases. Perform semi-automated administrative tasks, including scheduling meetings. Order office supplies and set up offices/computer equipment for new hires. Key Responsibilities 1. Support Desk Assistance Assist all desks within Credit and Payment Services, including active, inactive, risk, and AMP areas. Handle various requests through the Credit Notify Inbox and CAPS organization emails. Aid credit administrators with assurity bonds, CDs, and Letters of Credit. 2. Financial Management Manage bonds and oversee credit checks. Maintain the bills box for accurate record-keeping. 3. Payment Reconciliation Address and resolve issues related to duplicate payments. 4. Revenue Protection Collaborate with the Revenue Protection team, dedicating Tuesdays to this work. 5. Mailroom Duties Handle mailroom responsibilities and attend the office on Tuesdays. 6. Departmental Support Provide support to all departments within Credit and Payment Services as needed. Qualifications High School diploma and 1-2 years of office experience (or equivalent relevant experience). Ability to coordinate schedules across multiple departments. Proficiency in Microsoft Word, Excel, Outlook, and related software. Typing speed of at least 50 WPM.

Type: Full-Time | Onsite Compensation: Base Salary $50,000 At Lumicity, we're a specialized recruitment consultancy dedicated to building world-class teams across some of today's most exciting and impactful industries - Technology, Life Sciences, Renewable Energy, and Aerospace. Our success doesn't stop once a placement is made. We believe in supporting our contractors throughout their assignments to ensure a smooth, positive, and rewarding experience - and that's where you come in. The Opportunity We're looking for a Administrative assistant to join our growing team in West Hollywood. This person will serve as the main point of contact for contractors once they begin their assignments with Lumicity's clients. You'll be responsible for ensuring that every contractor's journey runs seamlessly, from timesheet submissions to ensuring payroll accuracy (though you won't be processing payroll yourself), and helping resolve any issues that may arise during the assignment. This is a relationship-driven, service-oriented position ideal for someone who's proactive, organized, and enjoys supporting people in a fast-paced, professional environment. What You'll Do Serve as the primary point of contact for contractors once they are placed on assignment. Ensure timely timesheet submissions and follow up with contractors or clients as needed. Coordinate with the payroll and compliance teams to ensure smooth weekly or biweekly payments. Build and maintain strong relationships with contractors to ensure satisfaction and engagement throughout their contracts. Act as a problem-solver, helping to address and resolve issues related to assignments, communication, or client expectations. Keep accurate records of communications, status updates, and contractor milestones. Partner with recruiters and account managers to maintain a positive experience for both contractors and clients. Support renewal discussions and identify opportunities to strengthen contractor retention. Who You Are We're looking for someone who genuinely enjoys helping others succeed and has a natural ability to stay organized while juggling multiple priorities. A great communicator who builds trust easily and handles sensitive matters with professionalism. Organized and detail-oriented, ensuring deadlines (like timesheets!) are never missed. Empathetic and solutions-focused, able to navigate challenges calmly and effectively. Collaborative, comfortable working closely with recruiters, account managers, and operations teams. Tech-savvy, familiar with CRM systems, spreadsheets, and digital communication tools. Experience in customer service, staffing, or contractor management is a plus, but not required. Why Join Us? Be part of a fast-growing company with a strong reputation in high-impact industries. Work in a collaborative, people-first culture where your role directly affects contractor satisfaction and retention. Enjoy clear career growth opportunities, with potential to move into account management or operations leadership. Get hands-on training and mentorship from industry experts. Thrive in a high-energy, supportive, and team-oriented office environment in West Hollywood.

Our client is seeking an Executive Assistant that reports directly to the Chief of Staff and Principal, providing high-level administrative, operational, and light project management support. This role partners closely with the Chief of Staff to manage scheduling, communications, travel coordination, and day-to-day logistics while anticipating the Principal's needs. The position is highly confidential and requires exceptional attention to detail, discretion, and a white-glove level of service. Responsibilities Daily & Ongoing Support Prepare the office daily in anticipation of the Principal's arrival, including early setup, organizing the desk, opening the computer, checking printers, supplies, and managing incoming mail. Ensure the Office Manager has ordered appropriate pantry and fridge items. Print and organize materials for the Principal; maintain filing systems for receipts, photos, magazines, and documents in shared drives. Run errands, order meals, update the Principal's written schedule, and manage packing, unpacking, and tracking of personal belongings. Receive and manage calls on behalf of the Principal, track billable calls, and communicate updates regularly. Scheduling & Calendar Management Assist the Chief of Staff with detailed, daily, weekly, and monthly scheduling. Anticipate needs by preparing documents, travel details, reminders, parking instructions, greeter coordination, fair maps, and Zoom reminders. Track invitations, birthdays, and manage personal and client gifting. Schedule personal and medical appointments. Coordinate elements of domestic and international travel, including boarding passes, driver contacts, and logistics. Light Household & Event Management Coordinate dinner guests and event needs, including servers, flowers, and communication with the Chef. Assist with fundraiser setup at the Principal's property. Manage house staff by keeping them informed of the Principal's schedule and requirements. Billing, Budgeting & Financial Tracking Support the Chief of Staff with billing reports, consultant time tracking, expense reporting, and travel billing. Collect and organize invoices and receipts. Assist in reviewing staff hours and expenses for accuracy. Qualifications Bachelor's degree 3-4 years of executive support or administrative management experience Proficiency in Microsoft Office and scheduling systems Strong digital communication skills and ability to learn new tools quickly Advanced writing, presentation, and document analysis skills Mathematical aptitude for financial tracking, percentages, and expense calculations Strong organizational skills with the ability to manage competing priorities Flexibility to work extended hours as needed Ability to maintain composure in high-pressure environments Absolute commitment to confidentiality and discretion Location: On site daily, Santa Monica Salary: Up to $90k DOE + benefits