Executive administrative assistant jobs in Paradise, NV

At Acquisition.com, we don't just hire for open roles-we hire for impact. If you're exceptional at what you do and align with our core values: competitive greatness, sincere candor, and unimpeachable character, we want to know you. We're hiring an elite-level Executive Assistant to support powerhouse Co-Founder Alex Hormozi, entrepreneur, investor, and author behind multiple 8- and 9-figure brands. He's a force, with a relentless focus on building, teaching, and scaling businesses. This is a fast-paced, integrated partnership with a Co-Founder who thrives on ownership, direct communication, and high performance. You'll become the operational force behind his creative and strategic output - ensuring every rep, touchpoint, and move is leveraged for maximum impact. If you are adaptable, thrive in ambiguity, communicate with clarity, and are ready to ride shotgun with one of the most prolific creators and operators in the game - read on. Role This role is about leverage, the kind that lets a high-output Co-Founder stay locked into what only he can do. You are the operational force that clears the runway, keeps the signal high, and eliminates anything that slows him down. Your job is to protect time like it's gold, anticipate needs before they're spoken, and make sure nothing gets in the way of momentum. You create clarity, kill noise, and make speed possible. You'll be embedded in a high-trust, high-performance culture where standards are high, feedback is direct, and speed is the baseline. If you thrive in the details, obsess over outcomes, and move faster than most people think - you'll be at home here. Responsibilities Own and manage an evolving set of professional and personal calendars. Prioritize meetings, prep logistics, follow up action items, and ensure time is aligned with highest-leverage opportunities. Serve as the Co-Founder's gatekeeper when it comes to how he leverages time. Triage emails, manage communications, draft responses, and facilitate alignment with internal and external stakeholders - all with clarity and urgency. Run point on weekly syncs with the Co-Founder, ensuring alignment on media content, marketing moves, business projects, as well as upcoming speaking engagements. Partner on the upcoming book launch and all related post-launch initiatives. Manage events, dinners, speaking trips, and conference appearances with polish and precision. Must be available for occasional travel alongside the Co-Founder, as needed. Lead business and personal travel planning - with backups, contingencies, and attention to detail that leaves nothing to chance. Willingness to flex occasionally on evenings or Saturdays, based on what's needed. You can handle high standards, direct feedback, and shifting targets without drama. Step in wherever needed with a proactive mindset and strong sense of ownership - whether the task is personal or professional - demonstrating flexibility, problem-solving, and a willingness to take initiative when priorities shift or gaps appear. Results You manage sensitive information and relationships with unshakable discretion, integrity, and professionalism. The Co-Founder's calendar consistently reflects his highest-leverage priorities. Nonessential time drains are eliminated, strategic blocks are protected, and energy allocation aligns with long-term goals. Messages are triaged, responses are crafted with the Founder's voice, and only signal (never noise) reaches his attention. Agendas are ready in advance, materials are at-hand, and action items are captured and closed without reminders. Every trip - whether personal or business - is prepped with layered contingencies, clear itineraries, and zero details missed. From scheduling appointments to home operations, personal responsibilities are managed with the same discipline as business. You build systems to prevent chaos, follow through without nudging, and remove yourself as a bottleneck from every process you touch. Requirements 7-10 YOE in an Executive or Personal Assistant role supporting founders, C-level execs, or high-net-worth individuals (bonus if in family office or high-velocity startups). Elite Communicator. You write clearly. You speak directly. You match your tone to the context - no over-talking, no under-communicating. Just signal, no noise. Bulletproof Discretion. You're a vault. You know what's sensitive, what's strategic, and what stays behind closed doors. You don't need reminders about what not to say. High EQ. Zero Drama. You read people, rooms, and situations fast. You adjust without being asked and handle shifting dynamics with calm precision. Outcome Ownership. You don't ask what to do next - you figure out what needs to be done. If it's in your lane, it's handled. If it's not, you find a way. Fast Response Time. You move in real time, not in delay loops. You treat responsiveness as a signal of respect - and you're wired to be on, even when it's after hours. Integrated but Clear. You can move seamlessly between personal and professional domains without losing clarity or boundaries. You know the difference between helpful and overstepping. Pressure-Ready. Urgency doesn't scare you. High standards don't rattle you. Moving targets don't knock you off course. You meet intensity with focus and execution. Bonus points if you've supported a Founder or Executive who lives and breathes marketing, sales, and scaling. Who This Role is NOT For Those who need hand-holding, constant direction, or a to-do list to take action. Anyone who gets rattled when priorities shift, timelines tighten, or things move fast. People who guard their evenings and weekends like sacred ground - this role flexes when the Co-Founder does. Individuals who aren't comfortable working across both the personal and professional - this role requires integration, not separation. Those who struggle to read the room, adapt tone, or communicate with clarity under pressure. People who take direct feedback personally or need constant validation to stay motivated. Anyone who needs to be followed up with to ensure a task is complete. Those who prioritize “done” over “done right” - excellence isn't optional here. People who hesitate to take initiative or wait for permission to lead. Anyone looking for a traditional Executive Assistant role - this is a high-intensity partnership, not back-office support. Location & Schedule: Las Vegas, Nevada Full-Time Compensation: Base Salary $125,000 - 160,000 + Benefits Relocation Assistance: We know that great talent comes from all over, so we're here to help you make the move. For this role, we offer: $5,000 - $10,000 in relocation support Up to 3 months in temp housing Benefits: Flexible Time off Policy and Company-wide Holidays Health Insurance options including Medical, Dental, Vision 401(k) offering for Traditional and Roth accounts with an employer match Monthly wellness allowance State of the art gym for employee use at HQ Acquisition.com Core Values Our core values are the heart and soul of this incredible company. The right person for this role will appreciate each of these values, personally subscribe to them, and understand why each is critical to having a great business. Competitive Greatness Be at your best when your best is needed. Enjoyment of a hard challenge. Those who have the drive to constantly improve, the superior intellect and long term commitment to see incremental improvements become compounding returns. Sincere Candor Have the self awareness to accurately perceive and communicate hard truths that improve others and self, the courage to do so, and the humility to accept them, even when it hurts. Nothing great can be built without feedback: internally or externally. Unimpeachable Character Be the type of person with whom people are always proud to associate, personally and professionally. We look for true alignment of thoughts, words, and actions towards a goal worth pursuing.

Job Description WHO WE ARE… ASTOUND is a global experiential powerhouse with three core verticals: Brand Experiences, Sports Experiences, and Immersive Entertainment. From trade shows and large-scale events to experience centers and IP-driven attractions, we create programs that combine creative excellence, operational discipline, and ROI-focused outcomes. With over 200 employees, a 350,000 sq. ft. production facility, and execution in more than 40 countries, ASTOUND is defining what the modern experiential partner looks like. Now, in our 25th year, we are expanding into a growth engine for our clients-powered by AI, integrated creative, and next-gen content strategy-and for the business itself, driving both revenue and enterprise value. JOB SUMMARY: ASTOUND seeks an experienced Executive Assistant in Las Vegas to support the CEO. This role will coordinate and execute critical administrative duties on behalf of the CEO and the C-Suite and coordinate the daily operations of the CEO's office. KEY RESPONSIBILITES: Provide a full range of exceptional, executive-level administrative support for the CEO, but not limited to: Serving as a proactive thought partner who is highly responsive to a full range of internal and external requests on behalf of the CEO. Gathering and reviewing all materials to ensure the preparation of the CEO for major meetings and events in coordination with leadership. Owning and driving the complex, ever-changing calendars of the CEO; prioritizing appropriately and anticipating needs. Acting as strategic manager of and gatekeeper for the CEO's time. Representing the CEO in all interactions and ensuring a high level of responsiveness, support, and sensitivity to all requests of importance. Building effective relationships with internal and external stakeholders, especially with department leaders and community members. Supporting the drafting, editing, proofing, and preparation of materials, including emails, letters, presentation decks, meeting agendas, etc. on behalf of the CEO and in close coordination with other departments, as needed. Supporting all levels of preparation for CEO-driven meetings in close coordination with the Chief of Staff, including agenda and materials development, correspondence, and meeting planning and execution. Managing general correspondence for the CEO (including managing team files; receiving, screening, prioritizing, and drafting responses to incoming mail; phone calls; etc.) Coordinating end-to-end travel needs for the CEO, including car,, flight, hotel, etc. and anticipating key details for trips such as commuting times and directions. Managing and maintaining the master calendar for the organization, which includes key internal and external meetings across all departments. Processing timesheets and expenses for CEO, and direct reports in a timely way; Accurately maintaining records of expense receipts for reimbursement. Performing general office duties/assistance, as needed. Managing all matters with a high level of confidentiality and discretion. QUALIFICATIONS: 3+ years of C-Suite level, administrative experience required. Outstanding verbal and written communication skills. Good judgment, professionalism, and discretion in handling confidential information. Excellent organizational skills and keen attention to detail. Flexibility to adapt to quickly shifting and/or competing priorities. Ability to effectively prioritize all tasks and successfully complete tasks in a timely fashion. Strong interpersonal skills to interact effectively with internal and external stakeholders. Maturity and integrity that fosters respect and trust from others. Demonstrates diplomacy and calmness under pressure. Highly collaborative with the flexibility to work as part of a team and individually to meet goals and deadlines. Strong knowledge of all MS Office software. Occasional scheduled travel, as needed. BENEFITS AND COMPENSATION: The compensation package will be commensurate with experience. Our employees are entitled to a standard set of benefits, including health and dental insurance and 401(k) with company match. Excellent Medical Insurance Excellent Dental Insurance Excellent Vision Insurance Paid Time Off, Holiday Pay 401K matching program after 90 days of employment 100% Company Life and Long-Term Disability Coverage Employee Referral Program DIVERSITY COMMITMENT: We are proud to be an equal opportunity employer, and we welcome talented individuals from all backgrounds to apply. Our goal is to ensure that every candidate is evaluated solely on their qualifications, merits, and potential to contribute meaningfully to our team and mission.

The Executive Assistant serves as the primary gatekeeper and strategic support partner to the CEO of ProSync, exercising substantial discretion and independent judgment on a wide range of confidential, administrative, and operational matters critical to the leadership and success of the executive and the company. This is a full-time, salaried exempt position requiring a high degree of initiative, foresight, and the ability to prioritize and manage complex, sensitive responsibilities with minimal supervision. Responsibilities: Independently manage and oversee the CEO's complex calendar and scheduling commitments, proactively resolving conflicts, anticipating needs, and making high-level scheduling decisions that impact executive availability and company priorities. Exercise discretion in screening, prioritizing, and responding to incoming communications (email, phone calls, messages, and correspondence) on behalf of the CEO, often drafting substantive responses and determining appropriate escalation or delegation. Direct the organization, maintenance, and strategic retrieval of highly confidential files, contracts, financial records, intellectual property, and proprietary business documents, ensuring compliance with internal policies and legal requirements. Oversee and manage the CEO's financial administration of expense reports, corporate purchasing, accounts payable/receivable processes, and vendor relationships, exercising authority to approve expenditures within established guidelines and ensuring accuracy and timeliness. Coordinate complex domestic and international travel logistics, event planning, and on-site/off-site executive requirements, frequently making autonomous decisions to adapt plans in real time. Provide high-level project coordination and logistical support for creative, entertainment, and business-development initiatives and events led by the CEO, including stakeholder communication, timeline management, and resource allocation. Anticipate executive needs and independently initiate and complete special projects and administrative initiatives that support the CEO's strategic objectives. Perform additional duties of a similar executive-support nature as assigned, exercising discretion and professional judgment. Requirements 5 - 8 years of combined administrative, client-services, and operations support experience in high-pressure, client-facing environments (healthcare, premium hospitality, private client services, or regulated industries). Direct experience supporting multiple providers/executives with complex calendar management and secure communications (e.g., VA Hospital, private hospitality groups). Proven track record handling confidential and sensitive information in regulated settings (HIPAA-level medical records, Sensitive DOD information, or cash-handling roles requiring gaming licenses). Successful completion of federal and local background investigations (Federal/DOD clearance or public trust). Benefits Join PROSYNC and enjoy our great benefits! Health & Retirement: We offer a comprehensive Health Benefits package and 401K Retirement plan so you can take care of yourself and your family, now and in the future. Other health-related benefits include an employee assistance program for those difficult times or when you need to take care of your mental health. Education: Individual growth is a priority at ProSync. Employees are encouraged to take advantage of our company-sponsored continuing education program so you can get your degree or that next certification you need to propel you to the next level. Work/Life Balance: A healthy work/life balance is essential for building and executing your work effectively at ProSync, but it's also necessary to allow you the room to pursue everything else you want to develop in your personal life. We offer generous Paid Time Off and 11 paid holidays a year. ProSync also provides flexible work options that work with your schedule and lifestyle.

Job Description The Executive Assistant to Senior Leadership is a highly skilled and trusted administrative professional responsible for supporting the executive leadership team in a fast-paced, dynamic environment. This individual will serve as the central point of coordination for senior leaders, handling executive calendars, board communications, travel logistics, confidential reporting, and cross-departmental initiatives. The role requires exceptional organizational skills, discretion, flexibility, and a 24/7 on-call mindset. The Executive Assistant must anticipate needs, solve problems proactively, and represent the executive team professionally inside and outside the organization. Key Responsibilities Manage and prioritize complex calendars, meetings, and travel for multiple senior executives Prepare executive-level reports, presentations, board documents, and meeting summaries Coordinate cross-functional project support and follow-ups on behalf of the executive team Act as a liaison between executives and internal departments, clients, and external partners Maintain absolute confidentiality and discretion on sensitive organizational matters Arrange travel logistics, lodging, and expense reconciliation Support leadership with communications, including drafting correspondence, memos, and announcements Monitor and respond to urgent messages and requests at all hours (24/7 availability required) Organize and prepare for board meetings, leadership offsites, and strategic planning sessions Perform additional administrative tasks and special projects as directed Requirements Minimum 7-10 years of experience as an Executive Assistant, supporting C-Suite or Senior Leadership Proven ability to handle highly sensitive and confidential information with professionalism Strong command of Microsoft Office Suite, Google Workspace, and executive calendaring platforms Excellent communication, writing, and interpersonal skills Ability to multitask under pressure, meet deadlines, and work autonomously Flexibility to be on call 24/7 and support after-hours communications and travel needs Strong judgment, problem-solving ability, and proactive mindset Preferred Experience Experience in hospitality, fuel, transportation, logistics, or high-growth environments Project coordination or operations support a plus

NB Civils has been established for over 15 years and provides a wide range of civil engineering services throughout Rhondda, Cardiff & Bridgend and the surrounding areas. We offer a high standard of service for both domestic and commercial clients and tailor our services to meet specific requirements. Job Description We are seeking a high-level Executive and Personal Assistant to support one of our clients. This company has a strong international presence, coupled with this Executive's passion for personal international travel, so this person must be excited and willing to support with the coordination of frequent domestic and international travel bookings. This Executive will also appreciate one's flexibility in handling urgent company and personal matters as they arise. Responsibilities: Managing multiple calendars extensively Arranging domestic and international travel Composing emails and other correspondence on behalf of the VP Coordinating company-wide and personal events Tracking all deadlines for the VP Qualifications Bachelor's degree required Previous experience, a year, working in a mid-to-large size company as an EA/PA Must be thick skinned Proficient in MS Office Suite Must be detail-oriented and have strong organizational skills Able to keep a professional demeanor in a fast-paced work space Additional Information An opportunity to make a meaningful difference in the business. You make the difference. You matter. Flexibility and work/life balance Medical / Dental / Vision/ Prescription Drug Coverage 401(k) Retirement Plan with Company match Vacation and Holiday pay

Roebuck Law Firm, a thriving Plaintiff Personal Injury Law Firm based in Las Vegas, is searching for a dedicated and resourceful Bilingual Personal Executive Assistant. This pivotal role requires an individual who is adept at managing a wide range of administrative tasks while providing bilingual support to our legal team and clients. We pride ourselves on our commitment to excellent service and seek to add a professional to help enhance our operations. Position Overview: The Personal Executive Assistant will work closely with the executive staff and attorneys to facilitate efficient workflow, manage schedules, and handle various communications in both English and Spanish. The ideal candidate must possess exceptional organizational skills and the ability to handle multiple tasks while ensuring a positive interaction with our clients. This role requires managing tasks related to both the office and home, including schedules, communications, travel, errands, and personal projects. It is ideal for someone highly organized, proactive, and tech-savvy, who thrives in a dynamic environment and enjoys acting as a key right-hand to an executive. Responsibilities: Email, Communication & Calendar Management Triage and filter high-volume email inboxes (personal and professional) Flag urgent items, draft simple responses, and organize emails into clear folders/labels Manage calendar: schedule and reschedule appointments, calls, and meetings Coordinate communication with service providers, vendors, and contacts via phone, text, and email (English & Spanish) Personal Life Management Book and manage personal appointments (medical, dental, car service, home services, etc.) Handle travel logistics: flights, hotels, rental cars, and detailed itineraries Assist with personal projects, to-do lists, and follow-ups Research and compare options for purchases, services, and vendors Administrative & Organizational Support Fill out forms, applications, and basic paperwork accurately Maintain organized digital files, notes, and checklists Track deadlines, reminders, and renewals (licenses, subscriptions, etc.) Run light personal errands as needed (if local and agreed in advance) Executive & Professional Support Prepare correspondence, documents, and reports Coordinate professional travel and logistics Support special projects and act as the point of contact for scheduling and coordination Requirements Must-Have Qualifications: Fluent in Spanish and English (spoken and written) Prior experience as a personal assistant, executive assistant, or administrative assistant Strong email and calendar management skills (Gmail, Outlook, or similar) Tech-savvy: comfortable using smartphones, cloud drives, basic apps, and learning new tools Extremely organized, detail-oriented, and reliable High level of discretion and confidentiality with personal, financial, and professional information Strong written communication skills and professional phone etiquette Must be based in or near Las Vegas, Nevada Nice-to-Have: Experience working with busy professionals, business owners, or executives Comfort using productivity tools (e.g., task managers, shared calendars, basic spreadsheets) Prior experience working with Spanish-speaking families or clients Flexible schedule to occasionally handle time-sensitive items Benefits Because this position is currently offered as a 1099 Independent Contractor role, traditional employee benefits do not apply during the contract period. However, Roebuck Law Firm is committed to building long-term relationships with high-performing team members, and certain benefits may become available in the future if the contractor is transitioned into a W-2 employee position. Current Benefits for 1099 Independent Contractors As an independent contractor, you will have the flexibility and autonomy that come with contractor status, including: Flexible Scheduling (based on project needs and firm deadlines) Remote or Hybrid Work Options (when applicable to your duties) Opportunity for Long-Term, Ongoing Work based on performance Professional Growth and Skill Development through exposure to personal injury law processes Competitive Contract Compensation Potential Future Employee Benefits If the Firm determines that you are an ideal long-term fit and extends an offer for a full-time W-2 employee position, you may become eligible for the following benefits: Health, Dental, and Vision Insurance Paid Time Off (PTO) & Paid Holidays 401(k) Retirement Plan (with potential employer match) Performance-Based Bonuses Continuing Legal Education (CLE) Support (for qualifying legal positions) Professional Development & Training Opportunities Employee Wellness and Work-Life Balance Programs Important Note All employee benefits listed above apply only to W-2 employee positions and are not available during the 1099 contracting phase. Eligibility for any future benefits is contingent upon the firm offering-and the contractor accepting-a formal employee position. How To Apply: Please submit your job application along with a paragraph or two explaining how you would be an asset to the firm given your experience in the "Summary" field of the application.

CSC Generation is an AI-native holding company re-engineering omni-channel retail. We acquire iconic brands and transform them with Genesis-our operating platform combining a data fabric, automation engine, proprietary tools, and shared services-to modernize operations, elevate customer experience, and expand margins. With more than $1B in revenue across 13 brands, our portfolio includes Sur La Table, Backcountry, One Kings Lane, and others that serve as real-world innovation labs. We're hiring a Personal Executive Assistant to support our CEO. This is not a traditional EA role focused only on gatekeeping and travel booking. It's a high-leverage, systems-driven role for someone who loves using technology (especially AI/automations) to keep a complex life and calendar running smoothly-often beyond standard business hours. You must be detail oriented, quick, available, adaptable and comfortable with constant change in a fast-paced environment. This is a contract position at $34/hour, starting at ~20 hours/week during a probationary period, with the potential to convert to full-time (40-50 hours/week) if there is mutual fit. LinkedIn profile must be on resume or application to be considered.Please read job description closely before applying & only apply if you believe you're a good fit for this role.What You'll Do: Own a very dynamic calendar. Manage a heavy volume of meetings across time zones. Book, rebook and cancel meetings as priorities change. Communicate changes. Run the CEO's day like a control tower. Send/schedule daily schedules and reminders before each block of meetings, including “prep now,” “join in 5 minutes,” and “leave now” nudges. Time management for in-person meetings (max ~3 per week). Track traffic and transit time so that reminders reflect when to leave, not just when a meeting starts. Adjust alerts if conditions change and build simple automations so this process gets smarter over time. Travel & flight management. Track flights, typical security wait times, and airport busyness using available tools. Recommend when to leave, how much buffer to add, and proactively flag risks (weather, delays, tight connections). Occasionally change flight or seat. Use AI and automation to increase leverage. Apply tools like ChatGPT, Claude, Gemini, and others to draft communications, summarize information, create checklists, and streamline scheduling workflows. Set up and maintain simple automations (rules, zaps, shortcuts, scripts, etc.) that reduce repetitive work and help the CEO stay on track. Keep communication and follow-through tight. Track decisions, follow-ups, and priories in a shared note with CEO. Nudge the right people at the right time to keep things moving. Who You Are: Calendar and time management is your superpower. You have experience managing a high-volume, frequently changing calendar for a senior leader, founder, or equivalent. You're comfortable creating calendar invites across Outlook & Google Calendars and adjusting on the fly. AI-curious and automation-minded. You already use AI tools (e.g., ChatGPT, Claude, Gemini, n8n, Zappier & etc.) in your work or personal life. You enjoy experimenting with new tools, setting up automations, and continuously improving your systems. Candidates who do not use or fundamentally don't want to use AI tools will not be a culture fit for this role. Comfortable with non-traditional hours. You understand that supporting an executive sometimes means after-hours and occasional weekend availability for urgent changes, travel issues, or priority shifts. Responsiveness is CRITICAL for this role. High judgment: you know when to ask vs. when to act. You're comfortable asking clear, concise questions when context is missing. You know when to pause and clarify versus when to take a best-effort step and move things forward. You're proactive without being reckless. Organized, precise, and discreet. You notice small details that prevent big problems. You handle sensitive information with confidentiality and professionalism. You communicate clearly and succinctly in writing and verbally. Thick-skinned and low-ego. You're comfortable with direct, candid feedback and fast-paced, sometimes blunt communication. You don't take things personally, you recover quickly from changes or mistakes, and you focus on fixing the problem and moving forward. The CSC family of brands provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, provincial, state or local laws. The CSC family of brands is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, please contact ************************. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

This position supports the CRO and bank senior executives and plays a vital role in the effective operation of the organization, driving and supporting high-profile initiatives on behalf of TFSB and the broader organization. Responsibilities include Administration, Communications, Governance, and Facilities Support. This position provides a truly unique opportunity for an individual looking to expand their knowledge of Financial and the banking industry. The incumbent will see up close how our leaders drive the business forward at a critical time for the organization and support a rapidly growing team that is on a journey to build the future of financial services. What youll be doing Coordinate calendars and schedule travel arrangements for the bank's senior executive team. Coordinate and schedule departmental meetings and events, etc. Prepare and submit expense reports assuring timely submission and accurate documentation. Coordinate with Human Resources and the executive team to assist with hiring and onboarding new team members. Guide and train team members on various enterprise applications. Prepare and submit purchase orders and invoices. Conduct communications needs for the bank's senior executive team. Knowledge Management keep up-to-date versions of distribution lists, organization charts, calendar management, and other documents. Effectively champion and monitor the use of the Teams folder, driving effective communication and information sharing across the teams. Content creation - development of, and/or contribution to, visually robust and high-quality presentations for key internal and external audiences (executive Board meetings, Town Halls, etc.). Presentation - use strong analytical thinking and the ability to communicate bank processes and data clearly and concisely. Enable optimal hybrid work implementation, office supply/facilities requests, and schedule management. Manage pool car and bank lease vehicle program. Manage and coordinate employee resources for Henderson office technology (copiers, scanners, etc.), cube/office assignments, workspace needs (desks, monitors, peripherals, etc.), overall organization, and upkeep of the facility. Identify and/or manage a number of ad hoc projects or process improvements related to the Policy and Procedure upkeep for the bank. What you bring High School diploma or equivalent or higher education. Years of relevant work experience in a similar field and/or industry. Superior organizational and communication skills with the ability to plan, multi-task, and prioritize to ensure adherence to deadlines. Meticulous attention to detail, focused on the accuracy and quality of deliverables. Excellent executive relationship skills. Experience as an assistant to senior executives. Financial Services Experience, experience working in the financial services sector. Excellent MS Office skills (including PowerPoint and Excel). What well bring During your interview process, our team can fill you in on all the details of our industry-leading benefits and career development opportunities. A few highlights include: A work environment built on teamwork, flexibility, and respect. Professional growth and development programs to help advance your career, as well as tuition reimbursement. Vehicle purchase & lease programs. Comprehensive health care and wellness plans for your entire family. Flextime and virtual work options (if applicable). 401(k) Savings Plan featuring a company match, as well as an annual retirement contribution regardless of whether you contribute. Paid holidays and paid time off. Referral services related to prenatal services, adoption, childcare, schools, and more. Flexible spending accounts. Relocation assistance (if applicable).

The Executive Administrative Assistant has the primary responsibility of ensuring the smooth operation of executive abilities through effective coordination, organization, follow-up and reporting.

Job Description The Executive Administrative Assistant has the primary responsibility of ensuring the smooth operation of executive abilities through effective coordination, organization, follow-up and reporting.

Bilingual Executive Admin / Personal Assistant (English and Mandarin - a must have) We are looking for a strong experienced Personal / Executive Assistant to support our CEOs. You will manage both their Personal and business-related tasks such as making phone calls, meeting with vendors/contractors, running routine and ad hoc errands, creating reports, organizing travel and accommodation, taking meeting minutes, and other organisational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems, detail oriented, active listener, good communicator and able to multitask. Responsibilities: Plan and manage Executives' calendars, ensuring it is up to date, and notify them of important meetings. Preparing reports, memos, meeting minutes and other documents. Answering and making calls Handling basic bookkeeping tasks. Filing and retrieving corporate records, documents, and reports. Helping prepare for meetings and accurately recording minutes from meetings. Using various software, including Word, Excel spreadsheets, Google docs and presentation software. Reading and analyzing incoming memos, submissions, and distributing them as needed. Provide general administrative support such as making travel arrangements, office communications - faxes, email correspondence. Experience as a virtual assistant. Able to drive to run scheduled or ad hoc personal errands. Occasionally greet visitors before they meet with CEOs in the office. Requirements: Bachelor Degree Preparing reports, memos, meeting minutes and other documents. Proven experience as a Personal/Executive Assistant or other relevant administrative support experience. In-depth understanding of the entire MS Office suite. Ability to organise and multi-task a daily workload by priorities. Strong listening, interpersonal and communication skills Must be able to meet deadlines in a fast-paced, quickly changing environment. A proactive approach to problem-solving with strong decision-making skills. Professional level verbal and written communications skills. Good and safe driving record. Clean background check. Nice To Have: Certified Administrative Professional (CAP) Able to work flexible hours from time to time.

Executive Assistant - Accounting & Operations Lloyd Baker Injury Attorneys is seeking a detail-oriented and trustworthy Executive Assistant to support our Chief Operating Officer and manage the firm's accounting operations. This key team member will handle QuickBooks processing, bill management, and payment coordination, ensuring accuracy and efficiency across all financial workflows. The ideal candidate is organized, proactive, and thrives in a professional environment where trust, precision, and reliability matter. Process, print, and track checks and payments through QuickBooks Manage accounts payable - including vendor bills, expense tracking, and timely payments Maintain organized digital and physical accounting records Reconcile accounts and assist with financial documentation as needed Collaborate closely with the COO and management team on daily operational and administrative tasks Communicate with the bookkeeper Communicate with vendors and internal team members regarding billing or payment questions Support special projects and handle confidential information with discretion Coordinate all firm events, including scheduling, logistics, and ordering food/supplies for the entire firm as needed 2+ years of experience in accounting or administrative support (law firm experience a plus) Strong proficiency in QuickBooks (Online or Desktop) Excellent attention to detail and organizational skills High degree of trustworthiness and confidentiality Reliable, self-motivated, and able to manage priorities independently Strong written and verbal communication skills Positive, team-oriented attitude

We are seeking a tech-savvy and highly proactive Executive Assistant to support the Chief Corporate Affairs and Marketing Officer (CCAMO). This role is critical to enabling the leader to focus on advancing the company's brand, reputation, collaborator engagement, and global communications strategy. The successful candidate will be a trusted partner who thrives in a fast-paced, dynamic environment, demonstrates precision and agility, and builds strong, positive relationships across the enterprise and with external partners. This individual will be an exceptional communicator and organizer, capable of managing sophisticated priorities, preparing impactful content, and ensuring the CCAMO is positioned for success in every engagement. What You'll Do Executive Support & Coordination * Orchestrate and optimize sophisticated calendars, meetings, and events across multiple time zones, anticipating needs and minimizing conflicts. * Handle travel, expenses, and logistics with accuracy and attention to detail. * Ensure all meetings are detailed -drafting agendas, creating presentations, compiling briefing materials, and capturing follow-up actions. Proactive Leadership Enablement * Anticipate needs by proactively finding opportunities, issues, or gaps that could impact the CCAMO's priorities. * Drive efficiency and flawless execution by implementing streamlined processes and quality checks. * Provide strategic support in preparing and refining content for board presentations, town halls, media briefings, and global marketing or corporate affairs leadership meetings. Communication & Liaison * Maintain open, clear communication to ensure alignment across internal and external team members. * Serve as a trusted liaison for the CCAMO with executives, global teams, agencies, partners, and other external customers. * Support the broader Corporate Affairs and Marketing leadership team by stepping in as needed to maintain business rhythm and continuity. Organizational Navigation & Relationship Building * Build strong networks across the company and with external stakeholders, knowing who to engage and how to get things done effectively. * Bring a personable, insightful, and professional approach to building positive, lasting relationships. * Represent the CCAMO with warmth, credibility, and discretion in all interactions. Marketing, Communications & Innovation Support * Leverage AI tools (e.g., ChatGPT) and digital platforms to streamline workflows, draft communications, and boost efficiency. * Partner with marketing and communications teams to ensure timely execution of campaigns, media engagements, and executive communications. * Champion the adoption of innovative tools and processes within the EA function to continually elevate performance. What We're Looking For * Bachelor's degree preferred, or equivalent professional experience. * Minimum 7+ years of experience supporting senior executives in a global, matrixed organization; experience in marketing, communications, or corporate affairs is strongly preferred. * Tech-savvy, with proven ability to learn and leverage AI tools, productivity platforms, and collaboration technologies (e.g., Microsoft Office, Teams, SharePoint, Concur). * Exceptional verbal and written communication skills; strong attention to detail and accuracy. * Highly proactive, organized, and adaptable; thrives while managing multiple shifting priorities. * Outgoing, personable, and skilled at relationship-building across all levels of the organization. * Exercises impeccable judgment, discretion, and confidentiality. * Willingness to work onsite 4 days a week, with flexibility to support time-sensitive matters outside regular business hours when required. Why Aristocrat? Aristocrat is a world leader in gaming content and technology, and a top-tier publisher of free-to-play mobile games. We deliver great performance for our B2B customers and bring joy to the lives of the millions of people who love to play our casino and mobile games. And while we focus on fun, we never forget our responsibilities. We strive to lead the way in responsible gameplay, and to lift the bar in company governance, employee wellbeing and sustainability. We're a diverse business united by shared values and an inspiring mission to bring joy to life through the power of play. We aim to create an environment where individual differences are valued, and all employees have the opportunity to realize their potential. We welcome and encourage applications from all people regardless of age, gender, race, ethnicity, cultural background, disability status or LGBTQ+ identity. EEO M/F/D/V * World Leader in Gaming Entertainment * Robust benefits package * Global career opportunities Our Values * All about the Player * Talent Unleashed * Collective Brilliance * Good Business Good Citizen Travel Expectations None Pay Range $77,460 - $143,855 per year Our goal is to pay a market competitive salary focusing near the median of our pay ranges. However, final offers for all positions will be based on several factors such as experience level, education, skills, work location, and internal pay equity. This position offers a comprehensive benefits package, including health, dental, and vision insurance, paid time off, and a 401(k) plan with employer matching, more details available at ************************* Additional Information At this time, we are unable to sponsor work visas for this position. Candidates must be authorized to work in the job posting location for this position on a full-time basis without the need for current or future visa sponsorship.

Executive Assistant to Interior Design Vice Presidents Luxury Hospitality Design Studio | Las Vegas, NV We are hiring for a premier hospitality design studio based in Las Vegas, known for crafting timeless luxury experiences through sophisticated interiors. We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Interior Design Vice Presidents. In this pivotal role, you will provide comprehensive administrative and operational support, ensuring the seamless execution of high-level projects and day-to-day department functions. Join a team that values innovation, collaboration, and elegance in every detail. Key Responsibilities Manage complex calendars, schedule meetings, and coordinate national and international travel arrangements. Oversee staffing calendars, prepare expense reports, and handle travel requests and timesheets for the design team. Draft, edit, and finalize high-level correspondence, reports, and presentations with meticulous attention to detail. Conduct research and compile key information to support interior design initiatives and strategic planning. Liaise on behalf of the VPs with clients, vendors, and internal teams with professionalism and discretion. Lead the onboarding experience for new hires and pre-screen recruitment candidates for the design team. Assist in creating requests for proposals, change orders, and additional service requests. Support planning and execution of department events and meetings. Manage incoming communication and prioritize tasks to ensure efficiency and responsiveness. Uphold confidentiality in handling sensitive business matters. Qualifications Bachelor's degree in Business Administration, Communications, or related field preferred. Prior experience as an Executive Assistant-ideally in interior design, architecture, or hospitality. Executive-level polish and exceptional verbal and written communication skills. Advanced organizational and multitasking abilities-you thrive in a fast-paced, detail-driven environment. Expertise in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Proven discretion in managing sensitive information with trust and integrity. A proactive mindset and team spirit-you're two steps ahead, every time. Familiarity with the interior design industry language and workflows is highly preferred but not required. Experience with project management tools and systems is highly preferred but not required. A creative sensibility aligned with the luxury design industry is highly preferred but not required. For immediate review and consideration, contact: Ashley Levin - ************************* Interior Talent, Inc Since its founding in 2003, Interior Talent has evolved into one of the leading talent recruitment and retention firms for the Architecture, Interior Design, Engineering, Retail, and Manufacturing industries. Our defined area of expertise and ability to continually adapt to the unique needs of our clients allow us to provide focused, individualized service. For all active Interior Talent job listings, please visit Jobs.InteriorTalent.com CONFIDENTIALITY & PROFESSIONALISM: We assist with the entire process so that looking into a new opportunity is discreet and confidential - we highly value your current position and will never do anything that would bring your future into jeopardy EXPERTISE: In the industry since 2003 - we are your advocate, and WE GET IT - we know making a career decision is difficult, and we're here for you throughout the whole process **********************

Customer Service Handle customer questions and information requests Set up customer agreements in transaction system Take customer orders and schedule shipments Coordinate customer orders with marketing and production staff Maintain and utilize knowledge of carrier capability/availability/reliability and freight rates If applicable, arrange transportation for customer shipments including daily dispatching Monitor shipped volumes relative to contract volumes and customer credit Review daily transaction documents for completeness and accuracy Resolve billing inquiries with customers and accounting staff Production Support Enter receipt, shipment, & production data into transaction system Track inventory levels and order in raw materials where appropriate Handle administrative tasks and record keeping for product certification and regulatory compliance Assist with reconciliation of book to physical inventory Process invoices for payment and check requests, resolve issues with Accounting Be involved with or assist with the facilities driver certification process, contractor orientation, visitor sign-in Office Management Manage business information flows-internal reports, notices, etc. Handle mail & shipping/receiving for office and shipping product samples for plant Receive and direct visitors Maintain hard & electronic files for transactions, production, compliance, etc. Maintain employment postings, business licenses and other postings required by law Maintain IT accounts, computer equipment, and office machines Purchase office supplies and services Maintain office housekeeping Maintain office emergency response information & supplies -1st aid station, postings, materials If applicable, process hourly timecards and submit to Payroll If applicable, help organize and manage promotional information and material for Marketing Email your resume, No Walk-ins or Phone Calls will be accepted. Applicant will be contacted for interviews. Employment offer contingent upon pre-employment drug test, background check, and MVR. Ergon Asphalt and Emulsions, Inc. Produce and distribute various liquid asphalt products to the paving industry. We are an EEO/AAP Employer

The Admin Assistant will follow the direction of the General Managers, CFO, and Director of Marketing with all administrative tasks needed to successfully accomplish all resort operation programs. ESSENTIAL DUTIES & RESPONSIBILITIES As the public face of 4 executives, proceed at all times with professionalism, integrity and discretion Anticipate materials, technology resources and arrangements needed for internal meetings Track and help drive completion of key deliverables and follow up on outstanding items across departments and teams through all project life cycle phases Complete monthly executive expense reports Manage the outlet special events, marketing and promotion activities Assist management to expedite paperwork, develop internal communications, improve record keeping, upkeep recipes for all menu items and specials Participate in in-house modeling programs, special casino events, banquet service functions, marketing campaigns and advertising and performs model/presenter tasks Pose for pictures as requested by management, appear for promotional activities at or away from venue Participate in marketing, publicity or media materials and assist in the set-up of special events and occasions Mail distribution Routing of invoices and follow for approvals to be submitted to Accounts Payable Manage administrative systems and processes, including outside counsel invoicing and document management Prepare and modify documents including correspondence, reports and presentations Ensure conference rooms maintain a clean and professional appearance for meetings Other administrative duties as needed; i.e. scanning and electronic filing of documents Coordination of team events and social activities Position requires availability for evenings, weekends, holidays and special events Other duties as required EDUCATION AND EXPERIENCE Must be at least 21 years of age. College degree or equivalent experience preferred but not required. Minimum of 6 months hospitality experience. Must be able to get TAM, Health, and Gaming cards and notary. Proficient in the use of computer applications, Microsoft Office, Word, Excel, Power Point. Ability to handle multiple priorities and tasks. Self-starter, innovator, results-driven with ability to meet both short- and long-term business goals. Ability to manage time well, meet imposed deadlines and ability to work flexible hours. Work may be performed in areas which may be unusually hot, cold, noisy, dimly lit or brightly illuminated and on the casino floor (must be able to work in a smoke-filled environment).

This position provides a wide variety of administrative, and staff support services. Performs office work directly related to HOA management and the general business operations of the association. May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Compensation: $18-$21 per hour FirstService Residential will compensate the successful candidate per the posted range. The salary or wage paid to the successful candidate will be commensurate with experience, education, and specific job responsibilities. For positions designated at a client's property, the salary or wage will also be premised upon the client's directive. The base pay range is subject to change and may be modified in the future. Your Responsibilities: * Ensures that the telephone is answered properly, and messages are handled courteously, accurately, and in a timely manner. * Initiates preparation of Management Reports, committee reports, and meeting notices as applicable and submits for the Manager-s review and approval. * Maintains updates and coordinates resident information in the computer database at a minimum on a monthly basis. Generates and provides this information to the Community or General Manager, and Board of Directors. * Maintains roster of mailroom boxes. * Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. * Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. * Opens and distributes mail, prepares accounts payable invoices with work orders, and receives tickets. Stamps and code invoices. * Prepares move-in packages for re-sale and leases. Creates files, compiles, and coordinates all necessary information and documentation for new owners/leases. * Set up meetings for the Board Approval process. * Keeps packages updated with new memos and policies as required. * Prepares any resident information packages that require Board approval, (i.e., Architectural Modification). * Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. * Maintains the inventory of common area keys, transmitters, and key fobs for residents and re-order as needed following established procedures. Maintains a log for sales and cash purchases as needed. * Follows safety procedures and maintains a safe work environment. * All other duties as assigned. Skills and Qualifications: * Good written and verbal communication skills. * Adhere to required deadlines. * Foster cooperation and work well within a team atmosphere. * Complete company training as assigned. * Be punctual in work and meetings and track time as required by company standards. * Excellent attendance is mandatory. * Maintain an organized workspace according to company procedures. * Exhibit professionalism, professional attire, and demeanor at all times. * Adhere to the company-s Standards of Operation. * Attend all mandatory company functions. * Maintain reliable transportation. * Demonstrates effective communication skills consisting of oral, written, and listening skills. * Demonstrates excellent problem-solving abilities. * Excellent time management abilities. * Ability to draft correspondence and respond to inquiries and client concerns effectively and independently. * Must be proficient with computer programs needed for specific positions including Microsoft Outlook, Word, Excel, and PowerPoint. * Demonstrates organizational skills and ability to independently prioritize daily workload. * Must have a minimum typing speed of 50 WPM. Work Location: North Las Vegas, NV Work Hours: Monday to Friday What We Offer: * 11 company paid holidays * Medical, dental, vision * HSA and FSA * Company-paid life insurance and Employee Assistance Plan * Supplemental life, disability, accident, critical illness, hospital indemnity * Identity theft, legal services * Pet insurance * 401(k) with company match About us: FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada. Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, and retirement benefits, career training, and support for continued professional development. Experience exceptional service with a fulfilling career in property management with FirstService Residential. To learn more about our company, culture, and exciting career opportunities visit our website. Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. FirstService Residential is an equal-opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances. All offers of employment with FirstService Residential are contingent upon a satisfactory background check.

For more than 120 years, we have remained true to our vision of putting our clients' interests first. We are passionate about helping you live the full and rich life you've earned and committed to helping you be brilliant. Integrity has been a core value since we were founded by John Tappan in 1894. It's how, through panics, recessions, the Great Depression and the recent Great Recession, we've grown into a global financial leader. We've never lost our focus on our clients. That's who we are. Job Description Duties and Responsibilities Welcome and greet clients and office guests Support office staff and executives with general operational tasks Plan and schedule meetings, presentations, and other office related events Perform general accounting and bookkeeping duties Suggest changes to office task workflow to improve efficiency Answer phones in a professional manner Direct calls to appropriate persons or take detailed messages Answer and send out faxes as needed Prepare outgoing mail and packages for executives Reserve conference spaces for meetings Schedule travel arrangements Send reminders regarding upcoming appointments Manage communication of information in and out of the office Type out correspondence letters, emails, memos, etc. (paper and electronic) Assist in preparation of presentation materials Qualifications Requirements and Qualifications High school diploma or GED equivalent required 2+ years experience as an administrative assistant Certified Administrative Professional (CAP) certification preferred Fast, proficient, and accurate typist Extensive knowledge of Microsoft Suite and other administrative programs Outstanding communicator, both orally and written Excellent customer service skills Self-starter who works well independently Ability to prioritize given tasks and work efficiently towards completing them Familiar with common office equipment (printers, copier, fax, etc.) Additional Information All your information will be kept confidential according to EEO guidelines.

Work Arrangement: In-office Typical Day in the Life A typical day as an Audit Administrative Assistant might include the following: * Utilize Engagement software to complete a wide range of tasks. * Perform the preparation, editing and formatting of financial statements, forecasts and general correspondence through word processing and spreadsheet tasks. * Work with accountants to ensure that all documents are properly formatted and prepared according to Firm and/or client-specific guidelines. * Prepare and assemble reports, company materials and client documents as directed. * Conduct math checks, proofing and formatting of financial statements before they are processed. * Process client confirmations. * Manage and prioritize incoming work flow to meet all deadlines in a deadline-focused environment. * Make arrangements for various meetings via conference calls, video conference and webcasts. * Process expense reports for partners and managers. * Assist with processing outgoing mail. * Organize incoming mail for partners as directed. * Responsible for audit scheduling. * Coordinate catering for meetings. * Prepare monthly billing statements for Audit partners. * Make travel arrangements for auditors. * Provide general administrative support to partners, managers and staff of Eide Bailly and its affiliates, including typing, faxing and copying. * Assist in office-wide duties such as mailings, form letters, distribution lists and data updates. Perform a wide range of general administrative duties for the audit department and office. * Work together with the entire Administrative team to ensure project deadlines are met and workload is evenly dispersed. Who You Are * You have an Associate's degree and 2 years of past administrative support experience. * You thrive in a high-volume, fast-paced work environment. * You are a multi-tasking master, and there has never been a deadline you could not meet. * You hold yourself to the highest professional standards and maintain strict client confidentiality. * You are highly proficient in Microsoft Excel required, as well as proficient in Microsoft Word and Outlook. * You are detail-oriented with strong verbal and written communication skills - reviewing communications and fixing errors is a task you love! * You are able to work overtime as needed. * You love collaborating and being part of a team but also enjoy working alone with limited supervision. Must be authorized to work in the United States now or in the future without visa sponsorship. Making an Impact Together People join Eide Bailly for the opportunities and stay because of the culture. At Eide Bailly, we've built a collaborative workplace based on integrity, authenticity, and support for one another. You'll find opportunities for education and career growth, a team dedicated to your success, and benefits that put your family's needs first. Hear what our employees have to say about working at Eide Bailly. Benefits Beyond base compensation, Eide Bailly provides benefits such as: generous paid time off, comprehensive medical, dental, and vision insurance, 401(k) profit sharing, life and disability insurance, lifestyle spending account, certification incentives, education assistance, and a referral program. Next Steps We'll be in touch! If you look like the right fit for our position, one of our recruiters will be reaching out to schedule a phone interview with you to learn more about your career interests and goals. In the meantime, we encourage you to learn more about us on Facebook, Twitter, Instagram, LinkedIn or our About Us page. For extra assistance in your job search journey, explore ***************************************** a complimentary external tool that offers career exploration, resume workshops, interview prep and other professional development options. Eide Bailly LLP is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws. #LI-BL1