Executive Administrative Assistant Jobs in Pembroke Pines, FL

Here at Grant Cardone Enterprises, it's our mission to reach all 8 billion people on Earth to improve their businesses, careers, finances, and relationships. That's a huge and worthy purpose, and we're looking for amazing people inspired to take massive action to help us achieve it. Our company was founded by private equity fund manager and creator of the 10X Movement, Grant Cardone. We've become one of the most trusted names in real estate, business growth, sales and marketing education, reaching over 5 million people worldwide. Grant prioritizes ethics, communication, results and massive action from everyone on our team, giving ambitious and action-oriented employees the chance to “write their own ticket” in their career as they help our clients succeed. Hours: Monday through Friday 8:20am-6pm, with Overtime requirements on some weekends for events. In this role as a Jr. Executive Personal Assistant, you will perform a variety of administrative tasks and support our company's executive-level personnel. Your responsibilities include in-depth calendar management, planning and booking travel arrangements, scheduling and coordinating both work-related and personal appointments, running miscellaneous personal errands, arranging daily meals, and keeping the executive informed on all the above at all times in an accurate manner. You will act as the point of contact among executives, employees, clients, and other external partners. As our Jr. Executive Personal Assistant, you'll be the right hand to our VP of Sales, tackling a variety of exciting and unique tasks. Here's a glimpse into your new role: Manage and optimize the VP's schedule to keep them on track, prioritizing meetings, events, and personal appointments with finesse. Plan and coordinate travel arrangements, from booking flights and hotels to creating detailed itineraries for seamless trips. Organize and execute personal and professional events, ensuring every detail is spot-on and the experience is unforgettable. Handle a wide range of personal tasks with discretion, including managing home-related projects, running errands, and more. Draft and edit correspondence, field calls, and ensure smooth communication both internally and externally. Assist with special projects and personal initiatives, bringing creativity and efficiency to everything you do. Required Skills A proactive and enthusiastic individual who thrives in a fast-paced environment and is eager to learn and grow. A keen eye for detail and a knack for managing multiple tasks without instruction or supervision. Proficiency in MS Office, Google Workspace, and other essential tools, with a love for exploring new tech. Excellent written and verbal communication skills with a friendly and professional demeanor. Ability to handle confidential information with the utmost discretion and integrity. In accordance with the Company's established pre-employment processes and Drug-Free Workplace program, your employment is contingent upon a negative drug screen and satisfactory background check. Cardone Enterprises is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

We're currently looking for an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations. Objectives of this role Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows Manage communication with employees by liaising with internal and external executives on various projects and tasks Plan and orchestrate work to ensure that senior executives' priorities are met, organizational goals are achieved, and best practices are upheld Responsibilities Manage professional and personal scheduling for executives, including agendas, mail, email, phone calls, client management, and other company logistics Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives Manage senior executives' travel logistics and activities, including accommodations, transportation, and meals Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database Maintain professionalism and strict confidentiality with all materials Organize team communications and plan events, both internal and off-site Required skills and qualifications Four or more years of experience in an administrative role reporting directly to upper management Excellent written and verbal communication skills Strong time-management skills and an ability to organize and coordinate multiple concurrent projects Proficiency with office productivity tools and an aptitude for learning new software and systems Flexible team player, willing to adapt to changes and unafraid of challenges Ability to maintain confidentiality of information related to the company and its employees

Our client, a privately held Hedge Fund- is seeking an Executive Assistant This is a full-time office position 8am-5pm. They pay 100% of health, vision, dental insurance. They match 4% 401K. They pay for lunch every day. 5 sick days year. 2 weeks paid vacation after 6 months of work and 3 weeks after 3 years of work. Responsibilities: Executive Support: Manage the CEO and Chairman's busy schedule, including prioritizing and coordinating appointments, meetings, and travel arrangements. Draft, review, and send communications on behalf of the CEO and Chairman, ensuring accuracy and professionalism. Organize and prepare for meetings, including gathering documents, preparing presentations, and arranging logistics. Answer and respond to phone calls, messages, and inquiries promptly, providing necessary information or redirecting them as appropriate. Prioritize emails, filter correspondence, and respond on behalf of the CEO and Chairman when necessary. Maintain confidentiality of sensitive information and exercise discretion in handling confidential matters. Home and Family Support: Manage personal appointments, family events, and social engagements, coordinating with the CEO and Chairman's personal calendar. Coordinate with House Manager and staff, including managing vendor relationships. Assist with travel arrangements and logistics for family members, ensuring smooth and efficient travel experiences. As needed, coordinate family-related activities and special occasions, including birthdays, anniversaries, and holidays. As needed, handle personal correspondence, bill payments, and other administrative tasks related to home and family matters. Administrative Support: Maintain records, files, and documents for the CEO and Chairman, ensuring easy accessibility and efficient retrieval. Prepare reports, presentations, and other materials for internal and external meetings. Conduct research, gather data, and compile information as requested by the CEO and Chairman. Assist in the preparation and coordination of board meetings, including agenda creation, minutes recording, and distribution. Handle expense reporting, reimbursement requests, and financial documentation related to the CEO and Chairman's activities. Manage all office-related activities, including visitors, maintenance, etc. Please submit your resume for consideration! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Role Description We're looking for a proactive and highly organized professional to provide both administrative and personal support to a C-level executive. The ideal candidate is someone who thrives in fast-paced, high-pressure environments and can operate independently with minimal oversight. They should be intellectually curious, detail-oriented, and resourceful, with a strong sense of discretion and integrity. This individual must also be comfortable handling personal support tasks with the same level of professionalism and care. Strong communication skills are essential, as they will interact with a variety of internal and external stakeholders. The ability to manage multiple projects simultaneously and follow through consistently is key to success in this role. Key Responsibilities Maintain calendar and handle scheduling of all meetings and appointments, professionally and personally Arrange travel needs through internal travel department and create complete travel itineraries for all trips Manage personal travel and administrative tasks while maintaining strict confidentiality and acting with tact at all times Organize and arrange both onsite and offsite meetings and other event planning duties Develop and maintain strong relationships with the central facilities and workplace teams Assist with onboarding new members to the team Act as liaison between Executive and business colleagues Perform other duties as assigned Skillset Requirements Experienced professional with a minimum of 5 years of experience, preferably with both executive assistant and personal assistant experience Excellent English, grammar, written and oral communication skills Proven record of successful problem solving Superior organizational skills and record-keeping, and strong attention to detail Excellent interpersonal skills, positive attitude and high energy level Requires some flexibility with work schedule Adaptable, flexible to changes and the ability to work in a fast-paced environment Proficiency in Microsoft Windows, Excel, PowerPoint, and related software Bachelor's degree required

The Role We are hiring a high-performing, detail-oriented Senior Executive Assistant & Operations Coordinator to support the CEO of a high-growth infrastructure development company based in Miami. The CEO is a former C-suite executive of one of the world's largest global investment firms and leads an entrepreneurial organization operating at the intersection of technology, energy, and real assets. Company details will be shared with shortlisted candidates. This is a foundational hire, ideal for someone who thrives in a fast-paced environment, operates with urgency, and brings a corporate-level standard of execution and discretion to everything they do. Key Responsibilities Executive Support Proactively manage the CEO's calendar, travel, and priorities with precision and foresight Coordinate internal and external meetings across multiple time zones Draft, review, and send communications on behalf of the CEO Track action items and ensure timely follow-up on key initiatives Handle confidential information with discretion and integrity Office Administration Oversee daily operations of the Miami office, including vendor coordination and supply management Organize and facilitate team events, investor meetings, and onsite logistics Support onboarding and scheduling for new hires and external partners Maintain office efficiency and a professional work environment Qualifications 5+ years of experience as an Executive Assistant, Chief of Staff, or similar support role in a high-intensity environment (e.g., financial services, tech, consulting) Exceptional organizational skills and attention to detail Strong written and verbal communication skills Proactive problem-solver who anticipates needs before they arise Comfortable managing multiple, competing priorities with urgency and discretion Proficiency with G-Suite, calendar management tools, and virtual collaboration platforms Based in Miami and available to work in-person daily Compensation $110,000 to $120,000 per year Reimbursement for healthcare and related expenses up to $2,000 per month Opportunity to work directly with a seasoned leadership team in a high-growth environment

Highly regarded global Alternative Investment firm is seeking a very sharp, loyal and committed Executive / Personal Assistant with 10+ years' experience out of a very fast-paced investment firm to support a highly respected Executive. Heavy gatekeeping and prioritizing of Executives' schedules. Organize meetings and international travel coordination, both personal and professional. Must have prior experience supporting an extremely fair but very busy executive who needs a true partner who values hard work and success. Base salary 150-175K base, depending upon experience, plus bonus. Bachelors' degree required.

Location: Role based in Miami but our priority is existing large industrial projects in Southern California. The Trump Group is a leading real estate development and investment group that owns and operates real estate development projects and businesses in the United States and in many countries around the world. Our portfolio includes some of the world's most iconic properties in the following categories: logistics, luxury hotels & resorts, restaurants, and residential properties with a keen focus in large industrial real estate. Examples of a few of our ongoing real estate development projects and portfolio businesses include: World Logistics Center: A state-of-the-art logistics and distribution hub located in the Inland Empire in Southern California. When completed, the World Logistics Center will be the largest master-planned logistics center in the United States, spanning over 100 million square feet and is the first major net-zero GHG project of its kind. The Estates at Acqualina: Luxury oceanfront residences located in Sunny Isles Beach (Miami), Florida. The Estates features expansive floor plans, unparalleled amenities, and breathtaking ocean views. Acqualina Resort and Spa which has been named (Out of the tens of thousands of hotels in America): #1 Best Hotel in the United States (by US News & World Report 2023 and 2024.) #1 Best Resort in the United States (by US News & World Report for the 6 th consecutive year and by Tripadvisor for the 7 th consecutive year.) A leading international fertilizer/specialty chemicals manufacturer and distributor renowned for its highest in class quality products with offices in 18 countries and distribution in over 100 countries. The success of these businesses can be attributed to the culture and happiness of our amazing employees and executives. We are committed to creating exceptional experiences for our team members in every situation, our customers in all businesses, our tenants, and all counterparties that we deal with. This person will work directly with one of our Co-Chairman/Owners. Responsibilities: Team Interaction: Foster team collaboration and facilitate the flow of information, analysis, and documentation to the best people for the job. Communication: Handle communication in all facets with partners, colleagues, and the outside world. Research and Analysis: Conduct industry research from all sources, analyze findings, and come to conclusions (and be involved in action and implementation.) Financial Modeling: Facilitate creation of financial models for real estate and business ventures. Travel Management: Arrange and oversee travel logistics, meetings, etc. Event Planning: Organize corporate events and projects. Assist in preparation for meetings, conferences, and interface with philanthropies (both those founded by us and certain outside organizations and us.) Schedule Coordination: Manage the executive's calendars and appointments. Document Management: Prepare and organize important documents. External Liaison: Serve as the contact point for group executives, team members, partners, and stakeholders. Requirements: Experience in large industrial projects in Southern California. Minimum of three years of experience in one or more of the following fields: State of the art leading companies Real Estate Brokerage (facilitation of industrial transactions) Real Estate Development Real Estate Investment Banking (M&A, Corporate Finance, or Transactions) Work with foreign countries and schools Top Tier Consulting Companies Preference for a candidate with undergraduate and graduate degrees. MBA, JD, Masters of Real Estate/Finance, or Engineering degrees is a plus. A thirst for knowledge and learning. Poised, polished, and possessing an excellent professional demeanor, with the ability to work comfortably with a wide range of levels and management including professionals, politicians, and senior officials. Willingness to work as needed while maintaining a flexible schedule. The ideal candidate should be extremely well organized and detail-oriented. Should be effective in building relationships across all business areas within the company, with external partners, consultants, law firms, and others at all levels with whom they come in contact. Desire to work in a fast-paced fun environment is necessary, with the ability to multi-task, shift direction easily, and prioritize while remaining flexible, proactive, resourceful, and efficient. A high level of professionalism and confidentiality is crucial in this role, as well as a commitment to superior service. Must have a positive disposition and a “can-do” approach. Remuneration is commensurate with skills and experience. If you have a desire to work closely with enthusiastic and innovative people in a warm and inviting culture, on great projects, in a great location, and in a happy and fun atmosphere, we encourage you to apply. Our team members are anything but boring. Come help us continue to create exceptional assets, companies, and experiences for those whose lives we touch.

About the Company: I'm hiring an Executive Assistant for a dynamic CEO based in Miami. He's a strong, driven leader with high expectations-especially for his right hand. This role is best suited for someone who can operate as a true extension of the CEO: sharp, proactive, and deeply trustworthy. If you thrive in fast-paced, high-performance environments and love being the person who keeps everything on track, this could be an ideal fit. About the Role: What You'll Be Doing: Managing a constantly evolving calendar Coordinating complex travel arrangements (domestic & international) Handling email and communications on behalf of the CEO Preparing meeting materials, agendas, and follow-ups Acting as a liaison with internal and external stakeholders Supporting sales efforts with admin tasks (CRM updates, proposals, etc.) Managing relationships with vendors and suppliers Ensuring a top-notch client experience through coordination and communication Overseeing product sample logistics and distribution Assisting with sales decks and presentation materials Pitching in on special projects and occasional personal tasks Qualifications: What We're Looking For: 4+ years supporting senior leadership or C-suite executives Excellent communication, judgment, and organizational skills High discretion and a proactive mindset-you anticipate needs, not just react Comfortable managing competing priorities in a high-stakes environment Tech-savvy: familiar with Google Suite, Microsoft Office, Slack, Zoom, CRM tools Professional, polished, and flexible with a no-task-too-small attitude Based in Miami and available for full-time onsite work Preferred Skills: Sales admin experience Worked with vendors or in supplier management Background in manufacturing or food & beverage Exposure to M&A activity

Disclaimer: This position is directly managed by our internal team and we are not working with external recruiting agencies. Submissions from external agencies will not be considered. ABOUT US Our management and operating team has over 65 years of continuous experience in the airport concessions industry, dating back to 1959. This experience spans a wide range of concessions, from travel convenience and gift stores to specialty retail and bookstore concepts. Regardless of the concept, our driving principle is to be the absolute best at what we do. Each of our principals and executives dedicates the time necessary to provide expert, top-level attention to every store operation, and we believe this commitment makes a difference. Operating in five U.S. airports, NewsLink has a dedicated team of more than 50 employees working across our travel convenience stores, retail stores, restaurants, cafés, warehouse and distribution center, and corporate offices. ROLE OVERVIEW We are seeking an Sr. Executive Administrative Assistant to support the Senior Vice President (SVP) of Operations and Development. This role provides high-level administrative and logistical support, enabling the SVP and their team to focus on strategic priorities. The ideal candidate is proactive, highly organized, and thrives in a fast-paced, collaborative environment. They must anticipate needs and support operational efficiency at the executive level. This role requires exceptional attention to detail, the ability to manage multiple priorities independently, and strong communication skills. Spanish language proficiency is preferred, and the ability to obtain a security clearance is required. KEY RESPONSIBILITIES: Manage complex calendars and assist with expense tracking and reimbursement processing as needed. Arrange travel logistics, including flights, accommodations, and ground transportation Anticipate and resolve logistical issues on behalf of the SVP. Monitor and respond to emails and meeting invitations. Prepare reports, presentations, and materials to support meetings and high-level decisions. Serve as a liaison between the SVP and internal/external stakeholders. Coordinate cross-functional projects and strategic initiatives. Conduct research and compile information for key priorities. Participate in meetings when requested and take accurate, actionable notes. Embrace other duties and challenges as they arise, with a positive, enthusiastic mindset-recognizing that every task is an opportunity to learn and grow. QUALIFICATIONS/REQUIREMENTS: 3-5 years of experience as an Executive Assistant supporting senior leadership. Proven ability to manage calendars, logistics, and competing priorities. Expert in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams). Strong written and verbal communication skills. High attention to detail and organizational excellence. Self-starter with strong problem-solving and follow-through skills. Willingness to provide ad-hoc support outside standard business hours. High level of discretion and emotional intelligence. Bachelor's degree required. Spanish proficiency preferred. Ability to obtain a security clearance. Physical ability to perform a combination of frequent sitting, standing, walking, climbing, crouching, bending, pushing, or pulling, as required by the role.

The Executive Assistant will provide full organizational and personal administrative support to the TR Americas Managing Director's (MD) day-to-day activities and subjects, and assist the Travel Retail Americas' team according to specific needs. The ideal profile for this role is someone with professional maturity, business curiosity and an administrative background. Manage all expense reports for Managing Director Travel Retail, and assist other key TR leaders (exact list to be defined) if needed. Responsible for making all travel arrangements for Managing Director (itinerary, logistics, accommodation, visas if required, etc.) In charge of Managing Director's calendar (scheduling of meetings, interviews, calls, personal appointments, etc.) Takes initiative to remind and highlight key dates and events to MD ahead of time and ensure they are booked in agenda. Help with administrative and/organizational projects on demand to the Travel Retail team Coordinate schedule of conference rooms in coordination with Office Manager Lead the planning of corporate meetings, events, TR seminars. Set dates and manage e-invitations, venue bookings. Draft template PowerPoint decks. Conduct research and gather information for various projects. Organize Team Building/Charity/Sustainability activities for the team Manage agenda and bookings for TFWA Cannes & LVMH Beauty year-end events Responsible for taking notes/minutes during meetings when needed and delivering internal recaps Handle incoming and outgoing emails or correspondence on behalf of MD Negotiate favorable terms and pricing agreements with vendors, caterers and other service providers for special events Provide general administrative assistance for all daily office functions for the Travel Retail department Special projects and miscellaneous duties may be assigned as needed, such as: Publications & Communications - news releases & TR Americas SharePoint, Weekly press review Assist Finance Director in administrative aspect of TR Americas SharePoint (login/creation of new members)

Lifestyle & Executive Assistant to High-Performance CEO (Miami-Based) Reports To: CEO To Apply (REQUIRED) Click on the link below: https://forms.clickup.com/**********/f/8cmn3f4-45374/RGUVLB60DKDEUY3DK3 About the Role: We are seeking an experienced, proactive, and ultra-organized Lifestyle & Executive Assistant to support a high-performing serial entrepreneur Mina Elias of Trivium. This is a hybrid role with a strong executive focus and a critical personal support component - ideal for someone who thrives in dynamic environments and brings both strategic thinking and operational execution. You'll manage schedules, complex travel, business operations, and household logistics - ensuring that life runs smoothly and efficiently on all fronts. Key Responsibilities: ✅ Executive Support Manage calendars, appointments, and high-level business logistics. Conduct inbox triage and handle sensitive communications with precision. Coordinate cross-functional meetings, track follow-ups, and assist in managing multiple business entities. Handle sales pipeline and deal execution (HubSpot, PandaDoc/Docusign). ✅ Lifestyle & Household Management Coordinate household staff, service providers, and maintenance schedules. Manage personal financial transactions and vendor relationships. Organize wellness and personal appointments, dining, events, and social plans. ✅ Travel Management Plan and book complex, luxury travel itineraries across multiple time zones. Optimize trips using loyalty programs, concierge bookings, and detailed agendas. Prepare contingency plans for high-end travel experiences. ✅ Project Management Lead and manage special projects from ideation to execution. Introduce and refine systems to increase efficiency (ClickUp, Slack, AI tools). Liaise with stakeholders to keep projects on track. Requirements: 3+ years in a combined Executive Assistant / Personal Assistant / Life Manager. Working on-site in the company's 236m2 Down Town Miami apartment. Monday to Friday 9am - 5pm Expertise in calendar management, travel planning, and high-level coordination. Tech-savvy with tools like GSuite, Slack, and CRM platforms. Discreet, trustworthy, and reliable with strong problem-solving skills. Experience working in a high-growth startup or entrepreneurial environment preferred. Must have a valid driver's license and own transportation. Why This Role: Salary $70k - $105k Health Insurance Anthem Blue Cross Platinum PPO - 0 Deductible 36 PTO's Each Year Work directly with a high-impact leader in a role that blends business and lifestyle. Room to grow into a Chief of Staff-style role. Travel and networking opportunities. Competitive salary with performance-based increases. To Apply (REQUIRED) Click on the link below: https://forms.clickup.com/**********/f/8cmn3f4-45374/RGUVLB60DKDEUY3DK3

Farmasi is a family owned beauty, skincare and wellness company based in Turkey with operations in the U.S. since 2019. Our North American HQ is located in Doral Florida. We are one of the fastest growing beauty brands in the network marketing industry. We believe in helping people live their most beautiful lives through high-quality, affordable products. We pride ourselves on excellent customer support and a solid relationship with our Beauty Influencers. Farmasi works to continue living up to the legacy of its founder, Dr. C Tuna who started the company over 70 years ago. Job Summary We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our executive team. The ideal candidate will be responsible for supporting our CEO & SVP by handling a variety of administrative and operational tasks. Responsibilities Provide high-level administrative support to senior executives, including managing calendars, scheduling meetings, and coordinating travel arrangements Serve as a primary point of contact for internal and external communications, handling inquiries, greeting visitors to the office, and directing them as appropriate Prepare and edit correspondence, reports, presentations, social media posts, and other documents as required Plan, coordinate, and execute meetings, and conferences, including logistics and materials Monitor and manage project timelines, deliverables, and follow-up actions to ensure completion Assist in the preparation of budgets, tracking expenses, and processing invoices and reimbursements Conduct research, compile data, and prepare reports to assist executives in decision-making processes Handle ad-hoc projects and tasks as assigned by executives Assist with travel arrangements, including booking flights and accommodations Maintain electronic documents Support other administrative tasks as needed to ensure smooth office operations Assist with Personal items as needed Qualifications Minimum of 4 years' experience in an Executive Assistant role Exceptional organizational and time management skills High level of professionalism and attention to detail Strong written and verbal communication and interpersonal skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Ability to multitask and prioritize tasks effectively Strong editing and proofreading skills Ability to think proactively and anticipate needs Flexibility to work overtime on an as-needed basis Must speak, read and write English - Advanced Bilingual in English & Spanish a plus Job Title: Executive Assistant Department: Administration Reports to: General Manager Classification: Full Time, Exempt Location: North America

Compensation: $85,000-$110,000 base + performance bonus + full benefits About the Firm: Our client is a nationally recognized, high-performing Wealth Management firm with billions in assets under management. Known for long-standing relationships, discretion, and delivering white-glove service to high-net-worth clients, the team operates at the highest levels of excellence and trust. The environment is fast-paced, collaborative, and built on loyalty and impact. About the Role: We're seeking a top-tier Executive Assistant to support a senior leader at the firm. This person plays a vital role in helping the executive stay focused, organized, and ahead of schedule. The ideal candidate will bring both professionalism and warmth, thrive in a high-performing environment, and be comfortable managing both business and personal matters with complete discretion. Key Responsibilities: Manage dynamic calendars, schedules, and travel arrangements (domestic and international) Act as gatekeeper and liaison, representing the executive with internal and external stakeholders Prepare meeting materials, handle follow-ups, and track key action items Coordinate both business and personal tasks - including travel, reservations, errands, and vendor management Draft and respond to correspondence on behalf of the executive Maintain and update confidential documents, expense reports, and key project timelines Anticipate needs and proactively solve issues before they arise What You Bring: 5+ years supporting a senior executive, preferably in financial or professional services High level of discretion, integrity, and professionalism Strong organizational and communication skills Confidence navigating complex schedules and high expectations Tech-savvy with proficiency in Microsoft Office and CRM systems Able to work independently and prioritize in a fast-moving environment Why This Role: High-impact position with direct exposure to senior leadership Opportunity to be part of one of the most respected wealth firms in the region Stable, long-term opportunity with a collaborative and high-integrity team Competitive compensation, full benefits, and room to grow

We are actively searching for a bilingual Executive Assistant to support one of our Aventura based clients. The Executive Assistant will play a pivotal role in managing the calendar and travel for a key executive. This is a great role for an Executive Assistant that enjoys administrative duties as well as projects and presentation support. Responsibilities Perform administrative duties for executive management Act as initial point of contact for internal and external clients Complete and submit expense reports Reconciliation of credit card charges Update and manage client contact and investment information in company database Project coordination - utilization of Excel to analyze and present data in an effective and compelling manner Responding to emails and document requests on behalf of executives Qualifications Bachelor's degree or equivalent experience Proficient in Microsoft Office suite, strong Excel skills and PowerPoint knowledge Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills - business fluency in both Spanish and English

We're partnering with a private executive office in search of a sharp, detail-oriented Executive & Personal Assistant to support 1-2 senior leaders across both business and personal matters. This is not a traditional desk-bound EA role-it blends high-level administrative coordination with personal assistance and household oversight. Local Miami candidates with experience supporting ultra-high-net-worth individuals (UHNW) will thrive in this position. In this role, you will: Provide direct administrative and personal support to 1-2 executives, managing both professional and private responsibilities Handle complex calendar management, meeting coordination, and schedule optimization Coordinate domestic and international travel-flights, lodging, car service, and full itineraries Oversee day-to-day personal needs: errands, vendor coordination, reservations, gift purchasing, event logistics, etc. Serve as a point of contact for internal and external stakeholders, using discretion at all times Draft emails, manage correspondence, and help drive follow-up on business and household priorities Stay on top of special projects and act as a problem-solver with a hands-on mindset Key Qualifications: 3+ years of experience supporting executives or UHNW individuals in a blended EA/PA role Strong judgment, discretion, and professionalism, especially around sensitive personal information Comfort balancing shifting priorities and multiple stakeholders Proficiency in Microsoft Office and Google Workspace Excellent communication skills-written, verbal, and interpersonal Local to the Miami area and familiar with the city's vendors, venues, and logistics Who You Are: Highly organized and always one step ahead Calm under pressure, with the flexibility to adapt as needs evolve Service-minded, resourceful, and quick to act Enthusiastic about contributing to a high-performing team behind the scenes

The Firm is seeking exceptional bilingual (Spanish) candidates for the full-time position of Administrative/Personal Assistant, part of the Administrative Team, reporting to the Office Manager. This person will be responsible for providing seamless administrative support to the Firm's five partners. Candidates must be meticulous in all they do, bright, and intellectually curious, possessing strong interpersonal skills, a great work ethic, and pleasant demeanor with a desire to excel. The ideal candidate will have prior experience in a comparable role. In addition, the candidate must have the maturity to use discretion and diplomacy, and possess the ability to make moderately complex decisions in managing projects, and in implementing process improvements in a fast-paced and demanding environment. Candidates must also display flexibility, humility, and adaptability, as well as the ability to be proactive and take initiative. A partial list of the Assistant's responsibilities includes: Managing partners' calendars, scheduling meetings, making arrangements for both personal and business travel. Answering inbound communications and screening communications for priority. Various ad hoc requests including occasional errands. Schedule/coordinate appointments with vendors and home staff if needed. Responding to urgent, spot requests from clients. Working hand in hand with other Executive Assistants and other departments within the firm. Collaborate with the team on the upkeep of the office and ensure the daily operations runs smoothly. Position requirements include: Candidates must have at minimum an Associate Degree (2 Year). 2 years of experience as a personal assistant, executive assistant or administrative assistant required. Must have knowledge of standard software packages and the ability to learn the company-specific software. English and Spanish fluency required, both written and verbal. The compensation package includes competitive salary, bonus potential, and a robust benefits package, including health insurance.

Job Type: Full-Time Salary: $15 to $25 per Hour depending on o experience We are looking for a Bilingual Warehouse Administrative Assistant to support our warehouse operations through effective administrative, inventory, and coordination tasks. The ideal candidate is detail-oriented, organized, and fluent in English & Spanish . This role is crucial for ensuring accurate documentation, inventory management, and smooth workflow across departments. Key Responsibilities: Process and organize warehouse-related documents such as purchase orders, shipping manifests, and inventory records. Maintain accurate records in both physical and digital formats. Ensure compliance with relevant warehouse regulations and procedures. Serve as a key point of contact between warehouse staff, suppliers, and customers to ensure smooth order fulfillment. Handle phone calls, emails, and inquiries related to warehouse operations. Coordinate with sales, logistics, and other departments to streamline operations. Accurately enter data into warehouse management systems. Generate reports on inventory levels, shipping volumes, and order fulfillment performance. Assist with scheduling, filing, and preparing reports or presentations. Maintain a clean and organized workspace. Qualifications & Skills: Bilingual fluency in English and Spanish is required. Previous administrative experience in a warehouse, logistics, or inventory-related role is preferred. Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and warehouse management systems. Strong attention to detail and problem-solving skills. Excellent organizational and multitasking abilities. Strong verbal and written communication skills. Ability to work independently and collaboratively in a fast-paced environment.

Bilingual Administrative Assistant $45-50k Must be Spanish/English Bilingual Position is Full Time, On Site, M-F in Miami Wynwood area Job Summary: As an Administrative Assistant, you will play a pivotal role in managing our daily administrative tasks, enhancing our customer service experience, and ensuring the smooth operation of our recycling services. Your responsibilities will extend beyond traditional administrative duties to include liaising with insurance companies, working closely with municipalities regarding grease permits, and efficiently utilizing our Salesforce system for ticket management, payments, and invoicing. Responsibilities: Serve as a point of contact for our clients via phone, email, and chat, providing them with detailed information about our services. Efficiently manage interactions with insurance companies and municipalities to ensure compliance. Utilize Salesforce for creating and tracking tickets, processing payments, and generating invoices to streamline our administrative processes. Collaborate with the logistics team to schedule service calls and deliveries Perform a variety of general office and administrative duties to support daily operations. Maintain high standards of professionalism and customer service, ensuring a positive experience for both new and existing clients. Qualifications: Proficiency in Microsoft Excel and Word. Exceptional communication skills, including phone etiquette, as well as verbal, written, and interpersonal abilities. Fluent in Spanish; proficiency to cater to our diverse client base. Experience with Salesforce or a similar CRM system is highly desirable. Must have Experience with Apple and Mac products Proven ability to multitask, organize, and prioritize work effectively. Minimum of 1 year of experience in an administrative or customer service role. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ********************************************** The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: *The California Fair Chance Act *Los Angeles City Fair Chance Ordinance *Los Angeles County Fair Chance Ordinance for Employers *San Francisco Fair Chance Ordinance Candidate Privacy Policy

**Candidates must be local to Miami** Our client, a high net worth family office, is seeking a highly organized and proactive, experienced Executive/Personal Assistant to provide comprehensive support to the Principal and his family. The family office serves as the central hub for managing the Principal's diverse interests, which encompass various entities, including a family philanthropy committed to addressing climate change, improving American democracy, and empowering local communities. This role requires the ability to prioritize, anticipate needs, think critically, and be solutions-oriented in dynamic environments. This position consists of a broad variety of administrative tasks that include, but are not limited to, assisting with the planning and execution of meetings and events, making complex travel arrangements, providing personal support to the Principal, ensuring expenses are paid, and liaising with domestic staff. Responsibilities: Provide high-level administrative support, including managing correspondence, scheduling, and travel arrangements. Act as a primary point of contact for business and personal matters, liaising with internal and external stakeholders. Organize and maintain schedules, ensuring all commitments and appointments are met. Coordinate complex travel itineraries, including private and commercial flights, accommodations, and logistics. Handle personal errands, including household management, reservations, shopping, and event planning. Oversee vendor relationships and manage household staff, ensuring seamless operations. Maintain confidentiality and discretion at all times, protecting the employer's privacy and interests. Prepare reports, presentations, and documents as needed. Conduct research and handle special projects as assigned. Provide on-call assistance and availability as needed for urgent matters. Qualifications: 5+ years of experience as an Executive or Personal Assistant supporting a HNWI or C-level executive. Discretion, integrity, and ability to handle confidential information with professionalism Strong interpersonal skills (diplomacy, tact, and empathy) Excellent verbal and written communication skills; ability to communicate in a clear and concise manner to Principals, family members, internal and external constituents, etc. Ability to be on-call 24/7 and respond quickly to requests from Principals and family members Ability to manage complex situations and make logical decisions in fast pace environments Strong organizational skills; extremely detail-oriented and thorough Proactive with the ability to anticipate the needs of the Principals and family members Ability to quickly and effectively solve problems and adapt to changing circumstances Ability to prioritize workloads and pivot quickly, as needed Comfortable in both offering and receiving constructive feedback and suggestions Proficiency in using various software and tools; must be familiar with Microsoft Outlook and project management tools such as Asana. Flexibility to travel and work outside of standard hours as needed. Valid driver's license and ability to provide reliable transportation if required.