Executive administrative assistant jobs in Pensacola, FL

Are you curious, motivated, and forward-thinking? At FIS you'll have the opportunity to work on some of the most challenging and relevant issues in financial services and technology along with some of the most recognized brands globally. Our talented people empower us, and we believe in being part of a team that is open, collaborative, entrepreneurial, passionate and above all fun. About the role: The C-Suite Executive Assistant (EA) provides high-level administrative support to executive(s) and their teams, ensuring timely responses, efficient coordination, and seamless execution of daily operations. This role demands agility, discretion, and a proactive mindset to orchestrate schedules, global communications, and cross-functional collaboration with speed and accuracy. This role is required to reside in Jacksonville, FL as you will need to report into the office. This is not a virtual role but may have flexibility for some hybrid days. About the team: You'll be part of the Executive Assistant Center of Excellence (EA CoE) - a global community redefining what it means to be an EA at FIS. The CoE drives operational excellence, collaboration, and capability building across the EA network. Together, we enable consistent standards, build connections across regions, and elevate the impact of executives we support. Our EAs are trusted strategic partners, not task managers - they anticipate, translate, and deliver with precision. If you're energized by complexity, grounded in detail, and excited to play a pivotal role in how FIS operates, this is where you belong. What you bring: Minimum of 5 years as an Executive Assistant supporting C-suite (President or above) is required to be considered. You must be a self-starter, who needs little to no supervision, is decision maker, and has a strong ability to push back when needed to keep Executive on task. Strong ability to contribute ideas, be part of the leadership team, and be an ambassador for the Executive and team. Experience with coordinating International Travel is required Extensive knowledge of methods and techniques to perform general clerical administrative duties and proficiency in common industry applications. Specific expertise in MS Outlook, MS Word, Excel and PowerPoint, Teams, SharePoint required Ability to follow-through on open items and strong attention to detail Ability to maintain confidentiality, communicate information to others effectively, and maintain accurate records Ability to adapt to change and react to evolving business needs Familiarity with AI-enhanced productivity tools and a willingness to adopt emerging technologies to improve processes and outcomes. Willingness to effectively manage executive calendar and set expectations as needed Willingness and ability to learn new company processes and policies quickly and translate that information to the executive Effective written and verbal communication skills Ability to establish and maintain effective working relationships with executives, employees, clients and public What you will be doing: The Executive Assistant role will involve performing administrative duties for the executive and team to ensure timely responses and quick turn-around times. You will manage the schedule including arranging appointments, travel, meetings, expense management, conference calls, etc. This is a fast-paced and responsive team and they are looking for someone who is technically savvy. Performing various high-level administrative duties including executive and personal assistance to meeting planning, coordination of agenda, and handling meeting requests. Builds strong relationships with other Executive Assistants, enabling close collaboration across teams. Provide "gatekeeper" role, providing a bridge for smooth communication between the executive and stakeholders, demonstrating leadership to maintain credibility, trust, and support with the Executive Team. Work requires analysis and use of initiative and independent judgment, ability to anticipate business needs proactively. Remains knowledgeable of corporate policy. Often called upon to interpret and communicate executive intent to other employees. Exercises judgment within generally defined practices and policies to meet objectives. Works under minimal supervision with excellent customer service, time management and organizational skills. Edits materials for grammar, punctuation, clarity and sentence structure. Distributes prepared materials to appropriate parties, e.g., executives, clients, etc. and revises as directed. Application of communication skills, both written and verbal, to share knowledge and updates effectively and efficiently as needed. Maintains files on correspondence, reports and other records and keeps the executive and the leadership team informed of meeting changes. What we offer you: As part of FIS, we expect you to bring your best every day. That's why we'll reward you with exceptional benefits that include: Ample development resources to help advance your skills. Opportunities to help tackle industry-defining challenges and actively redefine the future of financial services and technology. The time to give back to local charities in your community. A collegial environment where collaboration, flexibility and respect are top of mind. Privacy Statement FIS is committed to protecting the privacy and security of all personal information that we process in order to provide services to our clients. For specific information on how FIS protects personal information online, please see the Online Privacy Notice. EEOC Statement FIS is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, genetic information, national origin, disability, veteran status, and other protected characteristics. The EEO is the Law poster is available here supplement document available here For positions located in the US, the following conditions apply. If you are made a conditional offer of employment, you will be required to undergo a drug test. ADA Disclaimer: In developing this job description care was taken to include all competencies needed to successfully perform in this position. However, for Americans with Disabilities Act (ADA) purposes, the essential functions of the job may or may not have been described for purposes of ADA reasonable accommodation. All reasonable accommodation requests will be reviewed and evaluated on a case-by-case basis. Sourcing Model Recruitment at FIS works primarily on a direct sourcing model; a relatively small portion of our hiring is through recruitment agencies. FIS does not accept resumes from recruitment agencies which are not on the preferred supplier list and is not responsible for any related fees for resumes submitted to job postings, our employees, or any other part of our company. #pridepass

JBW Federal is a subsidiary company of the Kanaka Foundation - An NHO who's mission is to support Native Hawaiians. You will receive a comprehensive benefits package that includes: Health insurance Dental insurance Vision insurance Pet insurance Annual membership to Costco or Sam's 401K ...and much, much more! Job Description: JBW Federal is seeking an Executive Assistant for the 39th Information Operations Squadron (39 IOS) working from Joint Base San Antonio, TX or Hurlburt Field, FL. Duties and Responsibilities: You will provide administrative and program support to the Commander's Support Staff (CSS) (e.g. In/Out processing, monitoring/managing performance reports, Military Personnel Data System (MilPDS), Government Travel Card (GTC) program, Defense Travel System (DTS) Administrator, drug demand reduction (DDR) program, health care program, fitness program, supply program, civilian timecard program, and progress monitoring.) You will provide administrative support to squadron senior leadership (e.g. calendars, meetings, correspondence, travel). Qualifications: Bachelor's Degree or Approved Equivalent Experience 5 years of related experience working with MilPDS, GTC, DTS, ERM, and DOR. MS Office Suite Certification Ability to travel CONUS and OCONUS Occasionally. Must have a current passport or able to acquire within the first 60 days of employment Clearance - Top Secret/SCI Kanaka Family of Companies is an Equal Opportunity Employer, and all qualified candidates will receive consideration for employment without regard to race, color, religion, national origin, marital status, sex (including pregnancy), gender identity or expression, age, disability, veteran status, sexual orientation, genetic information (family medical history), or any other status protected by federal, state or local laws. EEO/AA employer/Vet/Disabled. Job Posted by ApplicantPro

** Starting from $55,000 annually plus monthly training incentive of $750* *Pay is based on location, experience, and qualifications etc. *Monthly incentives after training vary and are based on restaurant profitability At Raising Cane's Chicken Fingers , we serve only the most craveable chicken finger meals - it's our One Love! Known for our great Crew and cool Culture, we follow a Work Hard. Have Fun. philosophy. Raising Cane's is the fastest-growing chicken concept around and is on track to be a Top 10 Restaurant Brand in the United States. Each Crewmember is important to our rapid growth and enduring success. Now is your chance to join the Team and Raise The Bar! **Benefits offered for all Full-time Restaurant Managers:** + Medical, Dental, Vision & Pharmacy Benefits + Dependent Care & Healthcare Flexible Spending Accounts + Company-provided Life and Disability insurance + Hospital Indemnity, Accident and Critical Illness + 401(k) With Employer Match (age 21 & older) + Access to financial advisors for budget and retirement planning + One Pass Gym Membership Program + Tuition Reimbursement + Crewmember Assistance Program + Pet Insurance Perks & Rewards for Restaurant Managers: + Weekly Pay!* + Competitive pay + monthly bonus + Paid Time Off & Sick time + 8 paid Holidays a year** + Early closure for company events + Casual Work Attire + Perkspot Employee Discount Programs + *Raising Cane's pays weekly, except in some states (e.g., California) where the company pays bi-weekly. + **Some locations may vary **Job Description** **Your Role at Raising Cane's:** The **Assistant Restaurant Leader** is responsible for supporting the Restaurant Leader in day-to-day operations of the restaurant and upholding Raising Cane's standards and culture in all areas of restaurant operations. The physical work environment includes working in a fast-paced kitchen environment (which requires extended periods of physical exertion, such as walking, standing, lifting and bending) and interacting with customers. It also includes both inside and outside work in varied temperatures, working with and around food products, common allergens, industrial equipment, commercial cleaning products that require the use of personal protective equipment and physical activities necessary to complete the responsibilities of the job. **Your Impact and Responsibilities** **Purpose of the position:** + Hires and terminates all hourly, non-management crewmembers + Owns the onboarding, status change and payroll process for all hourly crewmembers + Creates crewmember work and training schedules + Manages the performance of all hourly crewmembers (e.g. development, coaching, redirective communication and documentation, and other performance management tasks) + Acts as manager on duty and opens and closes the restaurant + Manages cash handling and ensures accountability **General to the role:** + Enforces Raising Cane's policies and standards + Executes shift management meeting Raising Cane's operations and safety standards + Uses required tools, forms and logs to support shift execution, document results and take corrective action when needed + Deploys crewmembers during a shift + Provides exemplary customer service + Utilizes reward and recognition program for the crewmembers in the restaurant + Authorizes employee functions requiring manager approval (e.g. discounts, promotions, timeclock overrides, etc.) + Ensures cleanliness of the restaurant and ensures the facility is in good working order + Completes other duties as assigned **Qualifications** **Requirements for Success:** + Detail-oriented, organized and able to manage multiple priorities that may be constantly changing + Self-driven, flexible, and highly energetic with strong analytical, written and verbal communication skills + Able to work effectively and efficiently both independently and collaboratively + Able to recognize and analyze problems, set goals, create plans and convert plans into action to solve problems + Proficient in a variety of technology systems including Microsoft Office (Excel, Word and Outlook) and ability to learn and adapt to new systems quickly + Able to work a variety of shifts including days, evenings and weekends and travel as needed for work-related functions and training + 3+ years of restaurant or retail management experience + New restaurant opening experience preferred + Must be 18 years of age or older + High school diploma or equivalent required, some college preferred + Possess a valid driver's license **Additional Information** All your information will be kept confidential according to EEO guidelines. Terms of Use (****************************************** Privacy Policy Candidate Privacy Notice (******************************************************* _It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability._

Executive Assistant - Hospitality Group Employment Type: Full-Time Reports To: Executive Team Key Responsibilities Executive Support: Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives. Communication: Draft and proofread correspondence, reports, and presentations with a high level of accuracy. Review and summarize reports and documents, preparing necessary background materials Meeting Coordination: Organize and lead meetings, prepare agendas, and ensure follow-up on action items. Office Management: Oversee office supplies, maintain inventory, and ensure a well-organized workspace. Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times. Technology Coordination: Utilize tools like Confluence, Jira, Teams, Onedrive, and Office 365 to facilitate team collaboration and project tracking. Team Liaison: Act as a bridge between executive leadership and various departments to ensure alignment and effective communication. Qualifications Experience: Minimum of 2 years in an executive assistant role, preferably within the hospitality industry. Communication Skills: Exceptional verbal and written English skills; ability to communicate clearly and professionally. Technical Proficiency: Strong knowledge of Office 365, Confluence, Jira, and general tech savviness. Organizational Skills: Demonstrated ability to manage multiple tasks, prioritize effectively, and maintain attention to detail. Leadership: Confidence to lead meetings and coordinate between diverse teams. Education: Associate's or Bachelor's degree in Business Administration or related field preferred. Preferred Attributes Proactive Attitude: Solution-oriented mindset with the ability to anticipate needs and take initiative. Adaptability: Comfortable in a fast-paced environment with shifting priorities. Team Player: Collaborative approach with a focus on building strong relationships across the organization. Benefits: Health, Dental and Vision Insurance Options Supplemental Insurance 401k with match Paid Time Off HANHHG

At YourTEK Professionals, we owe our success to people and processes. The office assistant provides vital support for both, so we're currently seeking someone exceptional for this role. The ideal candidate will be a problem -solver who has excellent communication skills and impeccable attention to detail. This person should have experience working in an office environment, performing administrative tasks, and providing support to coworkers. The ability to multitask, manage complex schedules, and meet changing deadlines is essential for the position.As well as have a technical background. Objectives of this role Ensure optimal use of equipment, supplies, and inventories through preventive maintenance Maintain workflow by analyzing and refining standard operating procedures such as scheduling, communications, and office layout Coordinate internal and external resources for expediting workflows Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests Achieve organizational goals while adhering to best practices Responsibilities Manage the front -desk and reception areas, serving as the first point of contact for guests, employees, job candidates, and vendors Perform general administrative tasks, such as answering and directing phone calls; handling email, files, meeting minutes, mailings, and deliveries; and coordinating meeting -room calendars Keep the office clean, stocked, and organized, especially the kitchen, conference rooms, stockrooms, storage closets, and communal areas Order office supplies, stock supply stations, and ensure equipment is operable Maintain filing system, contacts database, employee lists, and inventories Provide ad hoc support to staff members and departments, including organization of on -site and off -site team events Required skills and qualifications Proven success in office coordination Excellent written and verbal communication skills Strong time -management and multitasking abilities Proficiency with office applications, and aptitude for learning new software and systems Ability to maintain confidentiality of company information 1 -2 years experience as an office assistance Preferred skills and qualifications Experience in coordinating budgets and expenses Experience in helping to develop internal processes and filing systems Ability to move 50 pounds, bend, stretch, and stand for extended periods Job Type: Full -time Requirements Starting rate $15 -$17 Benefits: Dental Vision Life Insurance Paid time off Schedule: Monday to Friday

Building a career at Granite may be the most valuable thing you could do... Find your dream job today, and be part of something great. Our most powerful partnership is the one we have with our employees. Our people are our most valued asset and the foundation of Granite's century-old success. We're building more than infrastructure; we are building your future. General Summary Under minimal supervision, this position is responsible for performing a variety of complex, specialized, administrative and office functions and supporting our water resources operations to ensure daily administrative operations run efficiently. Essential Job Accountabilities Perform a variety of administrative and office support functions to ensure the daily operations run efficiently. Support one or more managers including scheduling meetings, maintaining calendars, and travel arrangements to ensure their time is managed efficiently. Support functional area by being the point of contact for company procedures and practices to ensure consistency. Assist area manager and/or supervisors or other staff with their daily functions to ensure regional goals are achieved. Review and code departmental expenses to ensure accurate accounting and budgeting. Maintain/update reports to ensure compliance with company policies as well as local, state, and federal regulations. Maintain files to ensure they remain organized and current. Order and maintain inventory of department supplies stock to ensure supplies are available when needed. Education Associates Degree preferred or equivalent experience. Work Experience 2-5 years of office and administrative experience. Knowledge, skills, and abilities Must have knowledge of commonly used office and administrative concepts, practices and procedures Ability to maintain confidentiality Excellent organizational, time management, and interpersonal skills Strong customer service focus Demonstrated high level of proficiency with MS Office Suite and the ability to learn new software Exceptional problem solving skills with consistent follow through Attention to detail and accuracy Ability to prioritize and execute multiple tasks simultaneously under tight deadlines Ability to work independently Excellent collaboration, verbal and written communication skills Ability to work well with all levels of staff as well as external customers Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, sit and use hands to operate a computer keyboard. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Additional Requirements/Skills Team player. Ability to abide by Granite's Code of Conduct on a daily basis. Overtime may be required at times. Our Benefits at a Glance: Building tomorrow starts with you, and Granite knows that you can excel only if we support you in and out of the workplace. That is why we offer a broad benefits package that includes paid holidays, sick leave, medical, dental, vision, life insurance, disability insurance, flexible spending plans, as well as special programs for musculoskeletal health, mental wellness, and more. Salaried employees may choose from two PPO medical plans through Anthem BlueCross, including our most popular plan, for which 100% of the premium is paid by Granite for eligible employees and dependents. Employees can also opt into a Health Savings Account (HSA) or a Flexible Spending Account (FSA). As part of our investment in your future outside of the workplace, Granite provides a 100% match on the first 6% of eligible compensation that salaried employees defer into their 401(k) plans, which vests immediately. Benefits may vary for positions located outside of the continental United States. Base Salary Range: $46,272.00 - $69,408.00 Pay may vary based upon relevant experience, skills, location, and education among other factors. About Granite Construction Incorporated Granite Construction Incorporated is a member of the S&P 400 Index and is the parent company of Granite Construction Company, one of the nation's largest heavy civil contractors and construction materials producers. Granite is a Drug-Free Workplace and Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, or any other protected characteristic. We consider qualified applicants with arrest and conviction records in accordance with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws. For additional information on applicant/employee rights please click here. Notice to Staffing Agencies Granite Construction, Inc. and its subsidiaries ("Granite") will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Granite, including unsolicited resumes sent to a Granite mailing address, fax machine or email address, directly to Granite employees, or to Granite's resume database will be considered Granite property. Granite will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Granite will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Granite's recruiting function to submit resumes, and then only in conjunction with a valid fully-executed contract for service and in response to a specific job opening. Granite will not pay a fee to any Agency that does not have such agreement in place. Agency agreements will only be valid if in writing and signed by Granite's Human Resources Representative or his/ her designee. No other Granite employee is authorized to bind Granite to any agreement regarding the placement of candidates by Agencies.

Administrative Assistant (20 Hours a week) Location: Pensacola, FL, 32520 Clearance: TS/SCI w/CI Polygraph Job Description: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will have excellent communication skills, be able to multitask and prioritize tasks effectively, and have a strong attention to detail. The Administrative Assistant will be responsible for a variety of tasks, including: Answering and directing phone calls Managing calendars and scheduling appointments Preparing and editing documents, reports, and presentations Assisting with travel arrangements and expense reports Ordering and maintaining office supplies Performing general administrative duties as needed Reprographics Requirements: High school diploma or equivalent 2+ years of experience in an administrative support role Proficient in Microsoft Office Suite Excellent communication and interpersonal skills Strong organizational and time management skills Ability to work independently and as part of a team How to Apply: Please submit your resume and cover letter to [insert email address or link to application portal].

Essential Duties and Responsibilities include the following. Serve as primary point of contact for internal and external constituencies on matters pertaining to the President & CEO. Provide a bridge for smooth communication between the President & CEO's office and staff; demonstrating leadership to maintain credibility, trust and support. Manage executive's schedule, appointments, travel arrangements, and expense reports. Prepare, edit correspondence, reports, and responses to written communications on behalf of the President & CEO. Manage Visit Pensacola's schedule of meetings and programs including announcements, registration, and related website pages. Record, transcribe and distribute minutes of Visit Pensacola meetings. Research and coordinate special projects as directed by the President & CEO. Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures. Prepare monthly and annual reports for Board Meetings, TDC, and Escambia County. Provide administrative support to the Event Grant program including establishing schedules, distributing materials, answer questions, prepare applications for review, and transcribe minutes from the committee meetings. Support special projects through research and managing the project timeline. Support internal staff as requested. Collect data from Partners and Vendors, prepare reports as requested. Prepare invoices, reports, memos, letters and other documents using word processing, spreadsheet, database and other presentation software. Provide high quality professional service to clients and staff to fulfill needs effectively and efficiently demonstrating credibility, trust and support. Improve processes and policies in support of organizational goals, maximize output, adherence to rules, regulations and procedures. Be a team player, problem solver, people person, self-starter and demonstrate flexibility, initiative, and strong communication skills. Other duties as assigned. Competency: To perform the job successfully, an individual should demonstrate the following competencies: Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures. Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics. Project Management - Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities. Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings. Team Work - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed; Recognizes accomplishments of other team members. Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information. Ethics - Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values. Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity. Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events. Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time. Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan. Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed. Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions. Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans. Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments. Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education/Experience: Bachelor's degree (B. A.) from four-year College or university; or two years related experience and/or training; or equivalent combination of education and experience. Computer Skills: To perform this job successfully, an individual should have knowledge of Word Processing software; Spreadsheet software; Project Management software and Database software. Certificates and Licenses: No certifications needed Supervisory Responsibilities: This job has no supervisory responsibilities. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and/or move up to 50 pounds. While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl and taste or smell. Activity Measures: Timely reports Accuracy Punctual Preparation for meetings Maintaining of President & CEO's schedule and meetings Presentations

Job DescriptionBenefits: Veteran Owned On-the-job training Company parties Benefits/Perks Competitive Compensation Friendly atmosphere Veteran Owned On-the-job training HOURS: M-Th 1-6, Flexible Fridays 10-1 Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team in a fast paced, pediatric outpatient therapy clinic. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments and taking payments using an EMR (operating system), scanning documents, filing and charting, writing correspondence, greeting patients and maintaining the office . The ideal candidate is highly organized with excellent written and verbal communication skills, dependable, detail oriented and a friendly demeanor. Some office experience is required. Responsibilities Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain calendar Write emails, memos, and letters and distribute them appropriately filing and charting Maintain an organized filing system Develop, update, and maintain relevant office procedures light cleaning Qualifications High school diploma/GED required, Associates degree or administrative training is preferred; WILL CONSIDER A HIGH SCHOOL STUDENT WHO PRESENTS WITH STRONG SKILLS/MOTIVATION Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word Highly organized with excellent time management skills and the ability to prioritize projects

Join the PSC family and connect with accomplished and diverse colleagues who inspire and innovate students and transform lives and futures. Along with helping our students reach their goals, Pensacola State makes career fulfillment a reality.Job Description: The Executive Assistant performs highly responsible administrative and secretarial duties that require an extensive working knowledge of the organization, its programs, and the departments under the supervisor's jurisdiction. Work includes relieving the supervisor of administrative details and office management functions. This position requires considerable judgment, problem-solving, and discretion in handling highly confidential matters. Reports to the Dean, Enrollment Management. MINIMUM QUALIFICATIONS: Graduation from an accredited institution with an associate degree, two years of responsible secretarial or administrative assistant experience, and demonstrated computer skills, including proficiency with Microsoft Office Suite in a networked office setting. Appropriate work experience may be substituted for the degree requirement on a year-for-year basis. College coursework may be substituted on a year-for-year basis for the required experience. Successful results of a background check are required. *Per F.S. 295.065 - Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, will receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements. Pursuant to College policy, it is an employment eligibility requirement for an applicant to meet the requirements of § 435.04(2), Florida Statutes, related to background investigations. Any person failing to meet the requirements of the statute will be deemed not qualified to hold employment in this position. A Florida Department of Law Enforcement (FDLE) approved background check will be conducted on every successful candidate as a condition of employment, and any person who fails to disclose any adverse information contained in the background investigation at the time of submitting the employment application will be disqualified from employment. ANNUAL SALARY: $34,100.00 ($17.50/per hour) SUPPLEMENTAL MATERIALS: All supplemental materials must be submitted electronically via the Workday applicant portal. For questions or to request assistance with uploading supplemental materials, please contact HR Recruiting at *******************************. APPLICATION DEADLINE: Open Until Filled - Review of applications will begin December 1, 2025. For full consideration, the online and supplemental application materials must be received by November 30, 2025. Pensacola State College offers a comprehensive benefits package for health, dental, vision, hospitalization, and supplemental insurance benefits through the State of Florida's Group Insurance Program. All employees in established, eligible positions are members of the Florida Retirement System from their first day of employment. Other benefits offered include participation in the wellness program, tuition waivers, educational opportunities, and paid sick leave. Additional leave types are position specific. Pensacola State College does not discriminate against any person on the basis of race, ethnicity, national origin, color, sex, age, religion, marital status, pregnancy, disability, sexual orientation, gender identity, or genetic information in its educational programs, activities, or employment. For inquiries regarding Title IX and the College's nondiscrimination policies, contact the Executive Director of Equal Opportunity Compliance at **************, Pensacola State College, 1000 College Blvd., Pensacola, Florida 32504.

Benefits: 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Were looking for a detail-oriented and organized individual to join our locally owned construction business as a full-time administrative assistant. If you have hands-on experience with QuickBooks, proficiency in Microsoft Excel and Outlook, and the ability to manage multiple tasks with accuracy and efficiency, we want to hear from you! You must have a strong work ethic, a sharp eye for detail, and the ability to prioritize effectively. Prefer someone with construction and permitting experience, but not required. As part of a growing company, you'll have the opportunity to advance into more senior roles with greater responsibility, as we believe in promoting from within. If you have previous experience as an Office Administrator, Administrative Assistant or Accounting Assistant and meet the requirements, wed like to meet you. Apply today and bring your skills to a company that values precision, reliability, and long-term success. Salary is based on experience and skills. Requirements: Must have strong work experience of QuickBooks Proficiency in Microsoft Office suite (Word, Excel, Outlook) Exceptional attention to detail and a high degree of accuracy. Excellent organizational and time management skills, with the ability to prioritize tasks effectively. Strong written communication skills Reliable transportation and a strong work ethic Able to pass a drug screen test & background check Essential Duties and Responsibilities: Assist with accounts payable and accounts receivable processes, including invoice processing, payment preparation, and billing. Review contracts and prepare customer invoices Maintain organized and up-to-date filing systems for financial records and documents Reconcile credit card receipts Monitor and order office supplies Sort and deliver incoming mail Perform other duties as assigned to support the overall goals of the office manager Position Type/Expected Hours of Work: This is a full-time position. Work days are Monday through Friday, 8:00 AM to 5:00 PM. Work can not be done remotely. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Overview At UES, we're a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose-to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. Learn more about the benefits of joining Team UES and our core values at careers.teamues.com. Position Overview We are seeking a highly organized and proactive Administrative Assistant II to provide advanced administrative and operational support. As a key point of contact within the department, the Administrative Assistant II will be responsible for scheduling, managing correspondence, preparing documents, and coordinating workflows. This is an excellent opportunity for a motivated individual seeking to contribute to a dynamic team while developing administrative expertise. The ideal candidate will have strong organizational, communication, and problem-solving skills to effectively support leadership, coordinate department functions, and enhance operational efficiency. Responsibilities Manage and coordinate complex schedules, including scheduling meetings, appointments, and travel arrangements for multiple stakeholders. Handle, prioritize, and respond to incoming and outgoing correspondence, including emails, letters, and packages, ensuring timely follow-up. Prepare and distribute meeting materials, including agendas, minutes, and action items, while ensuring efficient meeting coordination. Monitor and maintain office supplies inventory, placing orders and managing office equipment maintenance to ensure smooth daily operations. Organize, update, and maintain records, databases, and departmental documentation, ensuring accuracy and compliance with company policies. Assist in the preparation of reports, presentations, and data analysis, providing insights to support business operations and decision-making. Coordinate meetings, events, and travel logistics, including material preparation, vendor coordination, and on-site setup. Provide administrative support for high-level projects, as assigned. Act as a point of contact for internal and external stakeholders, including greeting visitors, directing phone calls, and addressing inquiries professionally. Facilitate communication and collaboration between departments, external vendors, and business partners to enhance workflow efficiency. Willingness to travel up to 10% of the time primarily for occasional offsite meetings, training sessions, or company events. Flexibility may be needed for occasional overtime, business events, or urgent administrative requests based on organizational needs. Other duties as assigned. Qualifications High School Diploma or equivalent required; Associate's degree or additional relevant coursework preferred. 3+ years of administrative experience in a professional office environment, or an equivalent combination of education and experience. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office management tools and systems. Exceptional organizational, time management, and problem-solving skills, with the ability to prioritize tasks effectively. Strong attention to detail and the ability to handle sensitive and confidential information with discretion. Excellent verbal and written communication skills, with the ability to interact professionally with team members, leadership, and external stakeholders. Ability to work both independently and collaboratively in a fast-paced, deadline-driven environment. Proactive approach to anticipating needs, resolving issues, and adapting to changing priorities with minimal supervision. Experience managing confidential and sensitive information while maintaining a high level of professionalism. Strong interpersonal skills, with the ability to foster and maintain positive relationships across all levels of the organization. Travel Requirements This position does not require regular travel as part of its primary responsibilities. However, occasional travel may be required, up to 10%, primarily for occasional off-site meetings, training sessions, or company events. Travel, when necessary, will be communicated in advance and aligned with business needs. Physical Demands & Work Environment This position primarily operates in a professional office environment, requiring the ability to work at a desk for extended periods while using a computer, phone, and standard office equipment. The position involves sitting for extended periods, performing data entry, and engaging in frequent communication via email, phone, and in-person interactions. The role involves regular communication with team members, clients, and stakeholders, both in person and through virtual platforms. The physical demands of the job may include occasional standing, walking, bending, and lifting of office materials up to 15 pounds. EEO Statement UES is an Equal Opportunity Employer and is proud to recruit the most qualified candidates. Please see our full EEO Statement at the bottom of the page here High School Diploma or equivalent required; Associate's degree or additional relevant coursework preferred. 3+ years of administrative experience in a professional office environment, or an equivalent combination of education and experience. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office management tools and systems. Exceptional organizational, time management, and problem-solving skills, with the ability to prioritize tasks effectively. Strong attention to detail and the ability to handle sensitive and confidential information with discretion. Excellent verbal and written communication skills, with the ability to interact professionally with team members, leadership, and external stakeholders. Ability to work both independently and collaboratively in a fast-paced, deadline-driven environment. Proactive approach to anticipating needs, resolving issues, and adapting to changing priorities with minimal supervision. Experience managing confidential and sensitive information while maintaining a high level of professionalism. Strong interpersonal skills, with the ability to foster and maintain positive relationships across all levels of the organization. Manage and coordinate complex schedules, including scheduling meetings, appointments, and travel arrangements for multiple stakeholders. Handle, prioritize, and respond to incoming and outgoing correspondence, including emails, letters, and packages, ensuring timely follow-up. Prepare and distribute meeting materials, including agendas, minutes, and action items, while ensuring efficient meeting coordination. Monitor and maintain office supplies inventory, placing orders and managing office equipment maintenance to ensure smooth daily operations. Organize, update, and maintain records, databases, and departmental documentation, ensuring accuracy and compliance with company policies. Assist in the preparation of reports, presentations, and data analysis, providing insights to support business operations and decision-making. Coordinate meetings, events, and travel logistics, including material preparation, vendor coordination, and on-site setup. Provide administrative support for high-level projects, as assigned. Act as a point of contact for internal and external stakeholders, including greeting visitors, directing phone calls, and addressing inquiries professionally. Facilitate communication and collaboration between departments, external vendors, and business partners to enhance workflow efficiency. Willingness to travel up to 10% of the time primarily for occasional offsite meetings, training sessions, or company events. Flexibility may be needed for occasional overtime, business events, or urgent administrative requests based on organizational needs. Other duties as assigned.

Crothall Healthcare Salary: $140,000.00 to $145,000.00 Administrative Assistant - Baptist Hospital - 1st Shift Crothall Healthcare is a Compass One Company that provides specialized, high-quality, innovative, and responsive support services exclusively to the healthcare industry. Crothall serves many of the Top 100 Hospitals throughout its over 1300 healthcare service teams in 46 states. Crothall has been recognized as one of Modern Healthcare's Best Places to Work and Best Places to Work in Pennsylvania since 2013 and Becker's Top 150 Places to Work since 2016. A division of Compass Group USA, we have more than 26,000 team members. Our core services include: Environmental Services, Healthcare Technology Solutions, Patient Transportation, Laundry & Linen, Facilities Management, and Ambulatory EVS. Learn more at ***************** Job Summary Summary: As an Administrative Assistant, you will provide administrative support to the team in a number of areas including scheduling meetings and conference calls, booking travel, ordering supplies, and additional duties as outlined below. This is a first shift 7am to 3:30 pm M-F schedule. Responsibilities: Schedules meetings and conference calls, including reserving meeting rooms, organizing setups, and setting up bridge lines. Assists in managing calendars and tracking PTO. Handles incoming calls and correspondence and responds independently as directed. Maintains office supply inventory and order supplies. Prepares memorandums outlining and explaining administrative procedures and policies. Arranges programs, events, or conferences including booking facilities and caterer as needed. Directs preparation of records such as agendas, notices, and minutes. Monitors company credit card transactions and prepares expense reports. Books travel plans and itineraries and compiles documents for travel-related meetings. Performs other duties as assigned. Qualifications: Three years of related administrative assistance experience in a fast-paced organization is required. Proficient computer skills. Apply to Crothall today! Crothall is a member of Compass Group USA Click here to Learn More about the Compass Story Associates at Crothall are offered many fantastic benefits. * Medical * Dental * Vision * Life Insurance/ AD * Disability Insurance * Retirement Plan * Flexible Time Off * Holiday Time Off (varies by site/state) * Associate Shopping Program * Health and Wellness Programs * Discount Marketplace * Identity Theft Protection * Pet Insurance * Commuter Benefits * Employee Assistance Program * Flexible Spending Accounts (FSAs) * Paid Parental Leave * Personal Leave Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information. ***************************************************************************************** Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act. We encourage applicants with a criminal history (and driving history) to apply. Applications are accepted on an ongoing basis. Crothall maintains a drug-free workplace. Req ID: 1491998 Crothall Healthcare Abigail Van Eman [[req_classification]]

The Administrative Assistant I provides clerical and administrative support to Division Directors and other leaders within the facility. This role performs a variety of tasks, including preparing correspondence, scheduling meetings, maintaining records, and taking minutes, while ensuring the smooth operation of the office. **Essential Functions** + Prepares and proofs correspondence, reports, forms, schedules, and other documents, ensuring accuracy and confidentiality. + Assists Division Directors in planning, organizing, and implementing administrative activities, including developing complex reports. + Maintains business calendars, schedules meetings and conferences, and prepares agendas for meetings conducted by Division Directors. + Establishes and maintains organized record-keeping systems for hard copy and electronic files, including policies, procedures, and reports. + Serves as the first point of contact for visitors and phone inquiries, addressing needs or referring to appropriate associates with professionalism. + Attends meetings, takes minutes, and distributes them to relevant participants, ensuring timely follow-up on action items. + Coordinates meeting arrangements, travel schedules, and reimbursement documentation for Division Directors and other leaders as assigned. + Assists in drafting and distributing nursing department and safety manual policies and procedures as directed. + Monitors and operates office equipment, such as computers, printers, and transcription devices, ensuring functionality and proper maintenance. + Provides oversight of clerical activities, including reviewing correspondence and documents prepared by others for accuracy and adherence to procedures. + Performs other duties as assigned. + Maintains regular and reliable attendance. + Complies with all policies and standards. **Qualifications** + Associate Degree or coursework in Business Administration or a related field preferred + 0-2 years of clerical or administrative experience required **Knowledge, Skills and Abilities** + Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment. + Strong organizational and time management skills with attention to detail. + Excellent verbal and written communication skills, including grammar and proofreading. + Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. + Professional demeanor with strong interpersonal skills to interact with staff, executives, and external stakeholders. + Ability to handle sensitive and confidential information with discretion. Equal Employment Opportunity This organization does not discriminate in any way to deprive any person of employment opportunities or otherwise adversely affect the status of any employee because of race, color, religion, sex, sexual orientation, genetic information, gender identity, national origin, age, disability, citizenship, veteran status, or military or uniformed services, in accordance with all applicable governmental laws and regulations. In addition, the facility complies with all applicable federal, state and local laws governing nondiscrimination in employment. This applies to all terms and conditions of employment including, but not limited to: hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. If you are an applicant with a mental or physical disability who needs a reasonable accommodation for any part of the application or hiring process, contact the director of Human Resources at the facility to which you are seeking employment; Simply go to ************************************************* to obtain the main telephone number of the facility and ask for Human Resources.

Now hiring an Administrative Assistant for a Construction company in Fort Walton Beach, FL. The Construction Admin Assistant (CAA) will handle all aspects of the construction process. This is an IN-PERSON position (NOT remote or hybrid). Primary responsibilities include (but are not limited to): Ensure plans are complete for construction purposes and stamped ready for permitting. Coordinate with real estate professionals. Ensure that the Blue Books for each active job are updated daily to reflect current activity. Obtain estimates/bids from subcontractors and suppliers. Update subcontractor/vendor pricing guides and contact list. Secure Certificates of Insurance and W-9s for all vendors before the vendor performs any work on a Company job site. Prepare Purchase Orders (POs) or subcontractor agreements for each vendor. Enter all POs in Excel and Blue Book. Prepare specifications; coordinate with Interior Designer on design and materials. Prepare schedules for project execution. Prepare superintendent job site folders. Order materials and coordinate material drops with superintendents. Communicate with superintendents, Estimator, and Jimmy on progress and delays; resolve all issues in a timely manner. Field all requests and inquiries from subcontractors, suppliers, buyers/clients, real estate professionals, and Company staff. Prepare walkthrough paperwork for superintendents; completion of walkthrough paperwork. Prepare new home Closing Books. Ensure that all utilities are terminated the day of closings. Field all warranty calls and contact appropriate subcontractors to address problems in a timely manner. REQUIREMENTS: 2 - 3 years experience in the construction Industry is PERFERRED, but willing to overlook for someone with a STRONG work ethic AND who is experienced with Excel Proficiency with Microsoft Office (Outlook, Word, Excel, etc.) STRONG Organizational skills STRONG communication skills MUST be dependable and on-time each day SCHEDULE: 7:00am - 4:00pm (1 hour unpaid lunch) PAY RATE: Position starts at $24.00/Hr. BENIFITS (available after completion of Temp period): SIX paid Holidays (Major holidays) Employer-paid health insurance (Employer pays 75%) for the employee (after 60 days) One week vacation (after one year worked) TEL Staffing complies with all regulations enforced by the EEOC. TEL Staffing is a drug-free workplace. This position is Temp to Hire. No benefits are offered during the Temp period.

Westminster Manor in Fort Walton Beach, Florida is seeking to fill a full-time administrative assistant position. This role provides support to the community administrator with specific responsibilities for preparation of project requests, proposals, licensure renewal, rents and subsidies, and other special projects as assigned. EDUCATION: High school diploma or general education degree (GED); and three months related experience and/or training; or equivalent combination of education and education. EXPERIENCE: General business experience and the ability to work with people in all types of situations. Proficient in administrative work and communications skills including expertise in word processing and computer programs. EOE/DFWP "We honor those who have served"

The Administrative Assistant will provide clerical support for the FCA field office to accomplish the FCA mission and vision and reflect the FCA Core Values in the ongoing work of that office. These responsibilities are critical to the FCA mission and this position plays a vital role in our ministry. FCA expects all functions and responsibilities outlined below to be carried out with a heart surrendered to serving God as a form of worship. Agree with, and abide by, FCA's Christian Community Statement. Follow a spiritual rhythm including daily prayer and Bible study to seek the Lord's will for FCA. Lead, conduct and provide spiritual leadership for staff, volunteers, coaches and athletes through prayer, Bible study, worship and living by example so they are equipped to serve others. Connect to and participate in a local church through worship and weekly involvement. Conduct yourself in a manner that affirms biblical standards of conduct in accordance with FCA's Christian beliefs (see FCA's Christian Community Statement) at all times. POSITION RESPONSIBILITIES Responsible for appointments/meetings with staff, ministry partners, vendors, etc. Handles travel arrangements for assigned staff. Receives and screens telephone calls and emails for area office. Retrieves, opens, and distributes office mail. Plans, organizes, and completes assigned work in a timely manner. Manages development of resources and meets deadlines of assigned projects. Coordinates donor ministry events, banquets, staff meetings, etc.

Job DescriptionSalary: Executive Assistant About Us Velocity and its portfolio of brands are the nations leading builders of Re-Engineered Classics, redefining what it means to own a classic. Our vehicles arent just restored; theyre entirely reborn. By blending timeless design with todays performance, comforts, and technology, we set the standard for how classics are built, owned, and driven. Every product we create is crafted without compromise, honoring the past while delivering the experience of today. Velocitys Culture and Core Values Success at Velocity requires a whatever it takes mentality. We embody grit, demonstrating perseverance, resilience, and unwavering determination in the face of challenges. We are adaptable, embracing change, adjusting to new circumstances, and continuously seeking ways to improve processes and outcomesbecause growth does not come from comfort. We take ownership, assuming full responsibility for tasks, decisions, and outcomes, whether successes or setbacks, without shifting blame. Thats not my job is not in our vocabulary; when one part of our team falls short, we all do. Finally, our ambition fuels our drive to excel, improve, and uphold the highest standards for both personal and professional growth. This mindset defines who we are and ensures our continued success. Overview The Executive Assistant to the CEO serves as the right hand and trusted partner to the Chief Executive Officer, providing high-level administrative, strategic, and organizational support. This individual acts as the CEOs gatekeeper and representativeensuring the CEOs time, communications, and priorities are managed effectively. The ideal candidate is poised, professional, and highly organized, with strong business judgment and exceptional communication skills. This role functions as a junior-level Chief of Staff, requiring the ability to anticipate needs, coordinate across departments, and represent the CEO with professionalism and discretion. Job Level Individual Contributor Reports To Chief Executive Officer Duties and Responsibilities Executive Support & Coordination Manage the CEOs calendar, appointments, travel, and daily schedule with precision and discretion. Serve as the primary point of contact for internal and external stakeholders, prioritizing access and communication to the CEO. Prepare, review, and edit correspondence, documents, and presentations on behalf of the CEO. Maintain confidentiality and exercise sound judgment in handling sensitive information. Track follow-ups, key initiatives, and commitments to ensure timely execution and alignment with company priorities. Communication & Representation Draft professional emails, memos, and communications reflecting the CEOs voice and intent. Represent the CEO in meetings and communications when necessary, ensuring consistency and professionalism. Manage inbound requests, communications, and information flow, determining the appropriate course of action or delegation. Act as a liaison between the CEO and department heads, clients, and partners to facilitate efficient collaboration. Project & Presentation Support Assist with the development of executive presentations, reports, and proposals for leadership meetings or external partners. Coordinate and prepare materials for board meetings, leadership summits, and company events. Support the CEO in monitoring company initiatives, tracking performance metrics, and maintaining alignment on strategic objectives. Operational Excellence Develop and maintain systems to improve executive efficiency and information flow. Coordinate logistics for high-level meetings, including agenda creation, note-taking, and action tracking. Assist in project coordination across teams to ensure deadlines are met and outcomes achieved. Uphold the highest standards of professionalism, integrity, and confidentiality at all times. Required Skills and Abilities Exceptional organizational, time management, and multitasking abilities. Strong written and verbal communication skills with professional business writing experience. High level of professionalism, discretion, and emotional intelligence. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other collaboration tools. Ability to create visually polished presentations and executive-level reports. Strong sense of ownership, initiative, and ability to work with limited direction. Proven ability to maintain confidentiality and manage sensitive company information. Education Background and Experience Bachelors degree in Business Administration, Communications, or related field preferred. 5+ years of experience supporting C-suite executives or senior leadership. Experience in a fast-paced, entrepreneurial, or high-growth environment strongly preferred. Physical Demands (To include but not limited to) Prolonged periods of sitting at a desk or workstation. Occasional standing or walking within the office or shop, such as attending meetings, retrieving documents, or interacting with customers or employees. Occasionally lifting and carrying items, typically weighing up to 10-20 pounds. Frequent use of fingers and hands for typing, writing, and operating a computer. Using telephones, printers, copiers, and other office tools. Frequent need to focus on printed or digital material. Reviewing financial documents, schedules, or customer data with accuracy. Regular communication with customers, vendors, and team members, either in person, on the phone, or via video conferencing. Engaging with customers in person or over the phone, sometimes requiring extended periods of active listening and problem-solving. Prolonged exposure to hot or cold temperatures. Mild noise from office machines or nearby shop areas if the office is adjacent to the workshop. PPE may be required while walking through the shop. Moving around the office or between departments, sometimes requiring the ability to climb stairs. Safely operate a motor vehicle. Benefits Include Compensation: Pay is based on experience and qualifications Health & Wellness: Health/Dental/Vision/Life/Disability/Aflac available after 60 days Retirement: 401(k) with company match after 6 months at next enrollment period Paid Time Off: Paid time off and paid holidays Additional Perks: Company sponsored events, tool program, merchandise discounts, friendly team environment Job duties, salary, and benefits are subject to change throughout duration of employment with Velocity. Velocity is an Equal Opportunity Employer. Velocity does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

JBW Federal is a subsidiary company of the Kanaka Foundation - An NHO who's mission is to support Native Hawaiians. You will receive a comprehensive benefits package that includes: Health insurance Dental insurance Vision insurance Pet insurance Annual membership to Costco or Sam's 401K ...and much, much more! Job Description: JBW Federal is seeking an Executive Assistant for the 39th Information Operations Squadron (39 IOS) working from Joint Base San Antonio, TX or Hurlburt Field, FL. Duties and Responsibilities: You will provide administrative and program support to the Commander's Support Staff (CSS) (e.g. In/Out processing, monitoring/managing performance reports, Military Personnel Data System (MilPDS), Government Travel Card (GTC) program, Defense Travel System (DTS) Administrator, drug demand reduction (DDR) program, health care program, fitness program, supply program, civilian timecard program, and progress monitoring.) You will provide administrative support to squadron senior leadership (e.g. calendars, meetings, correspondence, travel). Qualifications: Bachelor's Degree or Approved Equivalent Experience 5 years of related experience working with MilPDS, GTC, DTS, ERM, and DOR. MS Office Suite Certification Ability to travel CONUS and OCONUS Occasionally. Must have a current passport or able to acquire within the first 60 days of employment Clearance - Top Secret/SCI Kanaka Family of Companies is an Equal Opportunity Employer, and all qualified candidates will receive consideration for employment without regard to race, color, religion, national origin, marital status, sex (including pregnancy), gender identity or expression, age, disability, veteran status, sexual orientation, genetic information (family medical history), or any other status protected by federal, state or local laws. EEO/AA employer/Vet/Disabled.