Executive administrative assistant jobs in Pharr, TX

Improving America's infrastructure isn't for the weak. It takes grit, determination, and hard work to execute high impact projects. Michels Corporation engages 8,000 people and 18,000 pieces of heavy equipment in our insatiable drive to be the best. Our work improves lives. Find out how a career as an Executive Assistant can change yours. As an Executive Assistant, you will be responsible for performing advanced clerical duties with a solid understanding of the company's operations and simultaneously assist the Executive Management team. This position will write, proofread and distribute/mail correspondence, reports, and letters as requested by executive management. This role will also prepare agendas, attend meetings, take and transcribe minutes. Critical for success are the abilities to shift activities among multiple priorities, meet critical deadlines, possess stringent organizational skills, and maintain a high level of professionalism and confidentiality. Why Michels? * We are consistently ranked among the top 10% of Engineering News-Record's Top 400 Contractors * Our steady, strategic growth revolves around a commitment to quality * We are family owned and operated * We invest an average of $5,000 per employee on training each year * We reward hard work and dedication with limitless opportunities * We believe it is everyone's responsibility to promote safety, regardless of job titles. * We offer a comprehensive benefits program, including Health, Dental, Life, Flexible Spending Accounts, Health Savings Account, Short Term and Long-Term Disability Insurance, 401(k) plan, Legal Plan, and Identity Theft and Monitoring Plan. Depending on your positions and location you may participate in a different benefit plan. Why you? * You thrive in fast-paced environments under tight deadlines * You relish new challenges and evolving technology * You enjoy collaborating and communicating with your teammates * You like to know your efforts are noticed and appreciated * You are adaptable to varying expectations and requirements * You are organized and professional What it takes: * Associate's degree, 5+ years related experience and/or training, or equivalent combination * Proficient in Microsoft Office suite * High level of interpersonal skills to handle sensitive and confidential situations * Certified Administrative Professional (CAP) (desired) AA/EOE/M/W/Vet/Disability ***************************************************

We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will possess exceptional communication skills, a strong attention to detail, and the ability to manage multiple tasks effectively in a fast-paced environment. This role is crucial in ensuring the smooth operation of our office and supporting various projects and initiatives. Responsibilities Provide executive administrative support, including managing schedules, coordinating meetings, and handling correspondence. Maintain and organize the Outlook Calendar for executives, ensuring all appointments are scheduled efficiently. Assist in project coordination by tracking deadlines, preparing reports, and following up on action items. Serve as a personal assistant to executives by preparing travel arrangements, expense reports, and other personal tasks. Qualifications Proven experience in an executive administrative support role or similar position. Strong organizational skills with the ability to prioritize tasks effectively. Confidentiality Excellent written and verbal communication skills. Familiarity with project coordination principles and office management practices. * Ability to maintain confidentiality and handle sensitive information professionally. A proactive attitude with strong problem-solving skills and attention to detail. Job Type: Full-time Pay: $10.00 - $13.00 per hour Benefits: 401(k) 401(k) matching Dental insurance Employee discount Health insurance Life insurance Vision insurance Schedule: 8 hour shift Monday to Friday Weekends as needed Language: Bilingual English and Spanish Ability to Commute: McAllen, TX 78501 (Preferred)

Job DescriptionSalary: Noble Texas Builders is a dedicated team of construction professionals servicing our clients and community by building with integrity, innovation, and quality. Noble Texas Builders upholds the highest standards in professionalism, compliance, and operational excellence. We offer advancement opportunities with in-house training to support personal development. We are seeking a proactive and organized Risk Management Administrative Assistant to support our Director of Risk Management. As the Risk Management Administrative Assistant, you will play a crucial role in ensuring the Director of Risk Management has the necessary administrative and operational support to oversee compliance, risk mitigation, claims management, insurance coordination, and overall departmental efficiency. You will assist with documentation, communication, record management, and coordination to maintain seamless Risk Management operations. The ideal candidate will possess strong computer and organizational skills, attention to detail, and the ability to manage multiple priorities effectively. Key Responsibilities: Provide comprehensive administrative and logistical support to the Director of Risk Management, including scheduling, correspondence, and travel coordination. Maintain and organize records related to insurance, claims, contracts, compliance, and incident reports. Track and monitor deadlines for required documentation, training renewals, and regulatorysubmissions. Coordinate communication between the Risk Management department, project teams, and subcontractors to ensure alignment on compliance and risk-related requirements. Schedule and coordinate meetings, training sessions, audits, and inspections with internal staff and third-party consultants. Work closely with other administrative assistants to ensure division processes are aligned. Serve as a liaison with external consultants, insurance brokers, adjusters, and regulatory agencies, ensuring timely communication and accurate data exchange. Assist with data entry, report generation, and documentation for claims and insurance-related matters. Support the implementation of department policies, procedures, and initiatives aimed at improving risk management practices and efficiency. Maintain required documentation, forms, and materials for the department. Handle sensitive and confidential information with professionalism and discretion. Perform additional administrative duties as assigned by the Director of Risk Management. Qualifications: Education: High school diploma required, associate degree in business administration or related field preferred. Experience: At least 3 years of related experience required. Knowledge, Skills, and Abilities: Bilingual in English and Spanish preferred. Minimum of 3 years of proven experience in an administrative or related support role; experience in construction, legal, insurance, or risk management industries is a plus. Strong organizational and time management skills, with the ability to prioritize and handle multiple projects simultaneously. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook),and other relevant software applications. Excellent written and verbal communication skills with the ability to produce professional correspondence and reports. Strong analytical, critical thinking, and problem-solving abilities. High attention to detail and accuracy in recordkeeping and documentation. Professional demeanor with the ability to work collaboratively and build positive relationships across departments. Ability to handle confidential and sensitive information with integrity. Familiarity with compliance, insurance, and risk management processes preferred. Additional Requirements Participation in ongoing internal training programs for professional development. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by a team member, with or without reasonable accommodations, to successfully perform the essential functions of this position. While performing the duties of this job, the team member is regularly required to: Sit for extended periods at a desk or workstation. Use hands and fingers to operate a computer keyboard, mouse, and other office equipment. Talk and hear clearly in person and over the phone. See with close vision, adjust focus, and read printed and digital documents. Occasionally stand, walk, bend, or reach with hands and arms. Occasionally lift and/or move up to 25 pounds (e.g., files, office supplies, laptop equipment). The work environment is typically a quiet, climate-controlled office setting. Team members must be able to manage multiple priorities in a standard office environment and maintain focus in the presence of frequent interruptions. COMPENSATION & BENEFITS Comprehensive medical, dental, and vision Flex plans Life insurance Supplemental insurance plans 401K PTO Holidays Equal Opportunity Employer Statement Noble Texas Builders is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all team members. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other legally protected status. We believe in treating all individuals with respect and dignity, and we are dedicated to fostering a workplace that reflects the communities we serve. Recruiters/Staffing Agency Please do not contact!

Job Details TX McAllen VSS - McAllen , TX Full-Time High School Diploma/GED Less than 10% DaysDescription JOB PURPOSE: Provide administrative support to Endeavors Workforce Wellness Program staff and U.S. Customs and Border Protection (CBP) clients through various administrative functions to include, but not limited to filing and posting required paperwork, assisting with accounting and invoice submissions, scheduling appointments, and meetings, managing calendars, and maintaining organization records. Qualifications ESSENTIAL JOB RESPONSIBILITIES: General Duties Manages daily assignments and ensures deadlines are met and work is completed correctly. Prepares/modifies documents including correspondence, reports, drafts, memos, and emails. Ensures maintenance of office equipment, including computers, copy machines and other equipment as necessary. Respond to INFO emails and requests for information. As requested, track and manage overall expenses in Expense Management systems. Receive, enter, and manage expenses, invoices, receipts, and submissions. Submit completed expense report in system according to deadlines. Perform administrative duties in a timely and accurate manner. Answer phones and take/forward messages. Type, print and proofread documents. Photocopy, scan and fax materials. Distribute general client correspondence. Schedule appointments for clients. Maintain legal records and files for organization. Manage travel. Handle all details associated with travel arrangements including flights, local transportation, and accommodations. Track and submit receipts. Confirm travel related appointments and all other travel details. Correspondence/Presentations Draft and/or compose correspondence and presentations as assigned. Provide presentation support, Excel Spreadsheets, or other presentations. Expense Management Manage credit card and related expenditures, prepare, code, and submit bills, invoices, receipts, and expense reports. Organization of files and records Manages files and makes copies. Ensures documents are filed and maintained on SharePoint. Serves as keeper/tracker of organizations documents. Other Key Duties Organize and maintain documents in a paper or electronic filing system(s); Shipping documents or marketing materials as necessary. Other duties as assigned. Demonstrate Exceptional customer service, in Everything you do, by placing the child, family, Veteran or client first to support our mission to " Empower people to build better lives for themselves, their families, and their communities." Endeavors has a longstanding practice of providing a work environment that is free from all forms of employment discrimination, including harassment, because of race, color, sex, gender, age, religion, national origin, marital status, sexual orientation, gender identity, genetic information, disability, military or veteran status, or any other characteristic protected by law. We recruit, hire, employ, train, promote, and compensate individuals based on job-related qualifications and abilities. Endeavors also provides reasonable accommodation to qualified individuals with disabilities or based on a sincerely held religious belief, in accordance with applicable laws. If you need to inquire about an accommodation, or need assistance with completing the application process, please email **************** or speak with your recruiter. Endeavors is dedicated to offering reasonable accommodations for individuals with disabilities. If you are a qualified candidate with a disability and need help submitting your application online, please reach out to us at ************************. If you are chosen for an interview, we will provide further details on how to request accommodations for the interview process.

Job Type: Full-time Pay Rate: Starting $17 per hour Looking for Executive Administrative Assistant to CEO. multi-discipline engineering company with experience in a wide variety of fields including transportation planning, highway/civil, structural/bridge, geotechnical engineering, construction management, construction materials testing, environmental document preparation & permitting, GIS services, and Right Of Way acquisition. Knowledge Qualification Requirements Proficient computer user, including proficient knowledge of MS Word, Excel and Outlook and Adobe PDF Working knowledge of common office equipment Excellent written and verbal communication skills Possesses superior attention to detail Highly organized; ability to prioritize projects in deadline driven environment Able to work productively, independently and as part of a team Must have excellent analytical thinking skills and problem solving abilities Familiarity with basic research methods and reporting techniques Knowledge of contract law, accounting principles and finance preferred Degree in business administration or relative field (optional) Responsibilities Conduct research and prepare presentations or reports as assigned, including contract information, exhibits & maps Gather, assemble, correlate, and analyze facts; prepare reports Efficiently track action items and ensure they are completed in an accurate and timely manner. Schedule & attend meetings and keep minutes Answer and direct phone calls and provide general support to visitors; act as the point of contact for internal and external clients Write and distribute email, correspondence, memos, letters and forms Maintain electronic and paper records ensuring information is organized and easily accessible Effectively manage workload, professionally deal with challenges, which will allow achievement of organizational goals and objectives. Duties require a high degree of initiative, judgment, discretion, diplomacy, and knowledge of protocol. This position also requires keeping current and proficient with pertinent procedures, requirements, policies, and standard software tools.

PLEASE UPLOAD HS DIPLOMA/GED AND RESUME REQUIRED: * High School Diploma or General Equivalency Diploma (GED) required in English; * Three (3) years secretarial/clerical and personal computer experience required; * Ability to maintain knowledge of modern business practices and procedures and of computer terminology; * Experience and/or training in budget, agenda preparation and office management is required. PERFERRED: One (1) year college or technical school; and prior secretarial experience in a public sector is preferred. DUTIES AND RESPONSIBILITES: Greets visitors, in a courteous and professional manner, ascertains nature of business, and conducts visitors to Administrator or appropriate person; maintains effective rapport with general public and employees and handles problems or concerns in a prompt and courteous manner.Answers telephone, in a courteous, friendly and professional manner; takes accurate and complete messages; conveys messages, gives information to callers, routes calls to appropriate official, places outgoing calls, and runs errands within administrative building/department.Reads, routes and prepares incoming and outgoing mail; locates and attaches appropriate file to correspondence to be answered by supervisor. Independently composes and types correspondence for supervisor; types or enters information or data into computer to prepare correspondence, schedules, standard forms, memoranda and other documents as needed, copying information from one to another; compiles and types first draft of reports; forwards to administrative staff for approval; independently composes and types correspondence for supervisor; prepares documentation as necessary. Takes dictation, transcribes notes on typewriter or computer, or transcribes from voice recordings. Types requisitions for supplies (receives and distributes), cash payments, and maintenance requests; types computer, maintenance, and materials requisitions as needed; follows up on status of requisitions; receives and distributes as appropriate; receives and solicits requests for equipment and supplies from staff or clusters. Proofreads correspondence or may assist with the preparation of records, forms, data and/or documents (such as: agenda items, reports, personnel requisitions, student records, bid requests, purchase requisitions) for accuracy and completeness; takes steps to correct and updates records as necessary; enters data in computerized tracking system; sorts, files and maintains records. Maintains accurate and current filing system; sorts and files records, correspondence and other documents; maintains all records in accordance with district standards and departmental needs; maintains both physical and computerized departmental files. Monitors receipt of outstanding records and documents; and obtains appropriate signatures for departmental documents and departmental area of specialization; tracks and verifies that all required documentation is received for area of specialization. Maintains attendance records of designated office personnel; documents absences; gathers sign-in payroll sheets; checks them for accuracy; gets approval of Supervisor/Administrator. Contacts vendors, representatives, brokers, etc., to obtain information as requested by supervisor or administrator; maintains essential supplies and reports needed repairs. Compiles pertinent data as needed when preparing various local and state reports; prepares reports for tracking of departmentally required documents as needed. Prepares and distributes materials to department(s), campuses or other entities as needed; makes copies of correspondence or other printed matter for record or distribution. Monitors projects and assignments for department; maintains updated project records; makes revisions after committee meetings; communicates changes to other department staff members. Prioritizes work based on impact and need; initiates regularly scheduled documents for department and forwards to staff members on predetermined dates throughout the year; oversees that the schedule is kept; follows up with staff; assembles packets and disseminates to staff. Makes travel arrangements for administrator and department staff; accurately compiles and types Leave Application Request Forms for administrative staff travel; accurately types and mails registrations and fees (if applicable) for seminars, workshops, and meetings by deadline. Maintains, schedules and confirms appointments for administrative staff; maintains a schedule of the appointments. Verifies data (account numbers, dates, vendors, calculations, and/or employee data) for payroll, bids, purchases, contracts, agenda items, reporting or other transactions for the department. Keeps accurate records of department budget and changes as needed; performs routine bookkeeping tasks, including arithmetic operations for the department; maintains budgets, including distribution, requisitions and budget amendments/changes for all purchases; coordinates with district warehouse and accounts payable for timely payment of outside vendors and contractors; verifies account numbers, dates, vendor and/or employee data for payroll, purchases, contracts, or other financial transactions for the department. Organizes and schedules all areas of logistical planning of meetings by the department/campus; prepares visual aids (transparencies, posters, handouts, etc.) for in-services, meetings, classes, and special events. Interacts in a courteous and professional manner with outside departments within and outside the district; maintains effective rapport with other departments and schools, the general public, and departmental customers (such as vendors, students, parents, administrators, principals, buyers, governmental entities, and employees), and handles problems or concerns in a prompt and courteous manner. Types, updates, and maintains current departmental procedures and guidelines as needed for departmental manuals; updates forms as requested and develops organization of forms book; updates handbook, policy manuals, etc. Assists office personnel whenever necessary in order to meet deadlines; assists with additional secretarial duties in the absence of other staff as needed; assists in front desk duty whenever the receptionist is absent as needed (if applicable). May be required to prepare instructional materials, meeting agendas, retirement lists, service record/award lists, visitor lists, and/or special events documents as needed. Handles confidential information regarding employee matters and possible litigation maintaining confidentiality at all times. Maintains student and/or employee records as needed. Processes changes and adjustments to schedules. May supervise schedules and work assignments of the office clerk and receptionist. As assigned by administrator, may assist in communication of assignments and monitoring workflow of office. Follows established safety procedures and techniques to perform job duties. Maintains a high level of ethical behavior as is expected of all district employees. Maintains professional growth by attending inservices and meetings, as requested/required. Performs any other duties as assigned by the Supervisor/Director.

Job Description Roto-Rooter Plumbing and Drain Service of Harlingen, TX is looking to hire a driven and team-oriented full-time Office Admin Assistant. Do you have experience with accounts payable and accounts receivable? Is "organized" your middle name? Are you ready to take your administrative office and bookkeeping career to the next level with a leader in the essential plumbing services industry? If so, please read on! This Office Admin Assistant position earns a competitive wage. We also provide excellent benefits including a 401(k) plan, health benefits, and paid time off! If this sounds like the right opportunity for you to leverage your organizational, accounts payable, and accounts receivable skills, apply for this administrative and bookkeeping position today! ABOUT ROTO-ROOTER PLUMBING AND DRAIN SERVICE We are a Family-Owned Franchise Business founded in 1935, Roto-Rooter originally specialized in clearing tree roots and other obstructions from sewer lines. Today, we have grown to be the largest provider of residential and commercial plumbing, drain cleaning, and water cleanup services in North America. Our well-known jingle, "And away go troubles down the drain," says it all--we solve problems quickly while providing excellent customer service. Here at Roto-Rooter, we pride ourselves on maintaining a supportive, team-oriented work environment. We look out for each other and have open lines of communication between employees and management. Our company culture recognizes and rewards performance, ability, and hard work. Additionally, we offer our employees top pay, paid training, assistance with obtaining a Plumbing License, annual continuing education, excellent benefits, job security, and opportunities for career advancement. A DAY IN THE LIFE OF AN OFFICE ADMIN ASSISTANT As our Office Admin Assistant, you assist in all administrative operations for our location and are the "go-to" person. You assist in answering questions and solving issues with patience. Always looking for ways to help streamline operations, you assist in creating, implementing, and monitoring office procedures. You help to ensure that our invoices are paid on time and that all charges and records are accurate. We rely on you to help keep our accounts payable, receivable and financial information organized and up to date. You get great satisfaction out of ensuring that the administrative side of our plumbing business is efficient and effective, ensuring happy customers, happy team members, and maximum profit! QUALIFICATIONS FOR AN OFFICE ADMIN ASSISTANT High school diploma or equivalent 5 years of administrative office experience Bookkeeping and billing skills, including accounts receivable and accounts payable Proficiency with Microsoft Office Ability to quickly learn our company software (Service Titan) Bilingual is preferred but not required. Experience in plumbing or another home service trade would be a plus! Are you self-motivated, results-oriented, and always looking for ways to improve? Can you work well independently? Are you detail-oriented and committed to accuracy? Do you have excellent communication skills? Are you highly organized and able to effectively prioritize multiple tasks? If so, you might just be perfect for this Office Admin Assistant position! READY TO JOIN OUR TEAM? We understand your time is valuable and that is why we have a very quick and easy application process. If you feel that you have the right organizational, accounts payable, and accounts receivable skills for this admin and bookkeeping assistant job, please fill out our initial 3-minute, mobile-friendly application. We look forward to meeting you! Job Posted by ApplicantPro

Education/Certification: High School Diploma or GED Special Knowledge/Skills: Proficient skills in keyboarding, data entry, word processing, and file maintenance Ability to use software to develop spreadsheets and databases and do word processing Ability to prioritize workflow to address the multiple needs of the supervisor or the department Ability to multi-task numerous complex administrative activities Basic math skills Effective communication and interpersonal skills Experience: 3-5 years secretarial experience Description Primary Purpose: Under moderate supervision organize and manage the routine work activities of a central administrative department office and provide clerical support to a director or department head and other staff members. Application Procedure Position: Adminstrative Assistant (PG 304) In order to be able to complete the application the entire Resume section must be filled out. Should anything not pertain to you, enter "N/A" In order for the application to be considered complete, the applicant must attach ALL of the following documents: High School Diploma or GED- Required 2 Reference Letters-Required WESLACO ISD EMPLOYEES ONLY will fill out the Letter of Intent form: WISD Full-Time Employee only must Click on the Link below: Letter of Intent Form Resume High School Diploma- If Applicable This position will close December 11, 2025 at 5:00pm. * WISD reserves the right to make change to this job posting at any time.

TPWD - Administrative Assistant II (Assistant Office Manager) (00054466) Organization: PARKS AND WILDLIFE DEPARTMENT Primary Location: Texas-Weslaco Work Locations: SP-Estero Llano Grande SP 154-A Lakeview Drive Weslaco 78596 Job: Office and Administrative Support Employee Status: Regular Schedule: Full-time Standard Hours Per Week: 40. 00 Travel: Yes, 5 % of the Time State Job Code: 0152 Salary Admin Plan: A Grade: 11 Salary (Pay Basis): 3,697. 79 - 3,697. 79 (Monthly) Number of Openings: 1 Overtime Status: Non-exempt Job Posting: Dec 11, 2025, 11:08:19 AM Closing Date: Dec 25, 2025, 11:59:00 PM Description TPWD MISSIONTo manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. EXCELLENT BENEFITS:Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, staggered work hours, Employee Assistance Program and a Return-to-Work Program. For new employees or rehires, health insurance is available on the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page. PLEASE NOTE: All applications must contain complete job histories in the WORK HISTORY SECTION to include Job TitleDates of employment (month/year) Hours worked per week Name of Employer, Name of Supervisor and Phone NumberDescription of duties performed Volunteer experience credit is counted toward any experience requirement. Please list those experiences to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. Omission of data can be the basis for disqualification; you may state ‘unknown' for any incomplete fields. College Transcripts are required at the time of interview (unless otherwise noted on the posting) if education is used to meet the minimum requirements of the job posting. A copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. Applications with “See attached" or "See resume" will not be accepted in lieu of a completed application. Work In Texas (WIT) Applications: WIT applicants are required to complete the supplemental questions to be considered for the posting. To complete the supplemental questions, login to CAPPS Recruit. IF THIS INFORMATION IS NOT SUBMITTED, YOUR APPLICATION WILL BE CONSIDERED INCOMPLETE. NEED HELP? Watch our VIDEO ON HOW TO APPLY FOR JOBS MILITARY OCCUPATIONAL SPECIALTY CODES:Job ClassificationServiceMilitary SpecialtyAdministrative Assistant I-VIArmy15P, 42A, 56M, 68G, 420AAdministrative Assistant I-VINavyAZ, LS, LSS, MC, PS, RP, SN, YN, YNS, 741XAdministrative Assistant I-VICoast GuardYN, PERSAdministrative Assistant I-VIMarine Corps0100, 0111, 3372, 3381, 6046, 0170, 4430Administrative Assistant I-VIAir Force3F5X1, 8A200Administrative Assistant I-VISpace ForceNo Military Crosswalk. Qualified veterans are encouraged to apply. *More information on military occupational specialty codes can be found below:************ onetonline. org/crosswalk/MOC/*********** sao. texas. gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide. pdf MILITARY EMPLOYMENT PREFERENCE: If you choose to claim military employment preference as outlined by the State of Texas, you must attach the required documentation referenced below at the time your application is submitted. If you have questions regarding this requirement, please visit our Military Employment Reference page at ************* texas. gov/jobs/veterans/. Required forms that will need to be attached with application for Military Employment Preference:Veteran- DD214 showing honorable discharge or Statement of Service (only for transitioning service members who have not reached their date of separation). Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation. Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active-duty military orders. Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating. Documentation must be attached to the application before military preference can be granted. HIRING CONTACT: Javier De Leon, ************** / Email address: javier. deleon@tpwd. texas. gov PHYSICAL WORK ADDRESS: Estero Llano Grande State Park, 154-A Lakeview Drive Weslaco, TX 78596GENERAL DESCRIPTION: Under the direction of Office Manager, this position performs routine (journey-level) administrative support work to include disseminating information, preparing correspondence and/or maintaining filing systems regarding personnel management, purchasing, budgeting, training, material/property management, and/or other administrative procedures as assigned. May provide information and assistance to the public. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. ESSENTIAL JOB DUTIES: % of TimeEssential Job Duties by Category30%Administrative Support:Responds to basic inquiries involving routine administrative rules, regulations, policies and procedures. Responsible for daily tasks and workflow of administrative duties. Click or tap here to enter text. 40%Purchasing, Accounting and/or Budgeting Duties:May provide assistance with fiscal control, revenue collection and reporting as required. May review and enter data related to purchase orders, requisitions and procurement card transactions into system of record. May make purchases with a state procurement card. 5%Personnel Management:May coordinate equipment and uniform assigment/retrievals for new and seperating employees. May provide information on agency and division specific training requirements for employees and volunteers. May assist with screening applicants. 20%Other Division Specific Job Duties:Provides customer service to provide information and assistance to site visitors/public. 5%Marginal Job Duties:Performs additional duties as assigned. Complies with Agency, Division and Department rules, regulations, and procedures. Qualifications GENERAL MINIMUM QUALIFICATIONS:Education:Graduation from High School or GED. Experience:One year of experience in administrative support work. Licensure:Applicant must possess a valid state driver's license. PREFERRED QUALIFICATIONS:Experience:Two years of experience in administrative support work. Experience in customer service. Experience in cash management, accounting, auditing or revenue reporting concepts. Bilingual in English and Spanish GENERAL KNOWLEDGE, SKILLS, AND ABILITIES:Knowledge of office practices or administrative procedures. Knowledge of budget management, tracking, or monitoring. Knowledge of purchasing, procurement methods or procedures. Knowledge of retail sales practices and procedures, including ordering, receiving, inventory control, and merchandise display. Skill in use of standard office equipment and software. Skill in using Microsoft Office Suite, Virtual meeting platforms (MS Teams, Zoom, Webex, etc) and/or Adobe products. Skill in training others. Ability to communicate effectively. Ability to handle difficult/emergency situations. Ability to accurately handle cash and account for revenue collected. WORKING CONDITIONS:Required to work 8 hours per day, 5 days per week. May be required to work overtime, holidays, weekends, and hours other than regularly scheduled with supervisor approval. May be required to operate a state vehicle. Required to travel 5% with possible overnight stays. Required to conform to dress and grooming standards, work rules and safety procedures. Required to follow non-smoking policy in all state buildings and vehicles. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER WATCH OUR VIDEO ON HOW TO APPLY FOR JOBS

Are you dependable, detail-oriented, and ready to join a company that values your skills and work ethic? Roto-Rooter is now hiring a full-time Administrative Office Assistant in Harlingen, TX. In this essential role, you'll help keep operations running smoothly through accurate recordkeeping, careful data entry, and consistent administrative support. We're offering $12 per hour and a full benefits package, including: Health Dental Life insurance 401(k) and matching Paid time off (PTO) Annualized bonus plan tied to a multi-year sales and profitability target Relocation assistance Company truck, equipment, iPhone, iPad, and uniforms Continuous professional development training and supported career growth If you're seeking a stable opportunity with room to grow, keep reading! ABOUT THIS ROLE This position runs on a consistent schedule-Monday through Friday, 8:00 AM to 5:00 PM-giving you evenings and weekends to enjoy personal time. Your day as our Administrative Office Assistant will involve a mix of administrative duties that keep the business organized and efficient. You'll spend time sorting and filing important documents, helping ensure easy access to vital information. You'll handle data entry for invoices and payments, double-checking your work to make sure everything is entered with accuracy. You'll also conduct quick spot checks on financial records, helping your team stay on top of any discrepancies. Whether you're behind a screen or handling paperwork, your efforts play a key part in keeping our operations on track. OUR COMPANY Founded in 1935, Roto-Rooter originally specialized in clearing tree roots and other obstructions from sewer lines. Today, we have grown to be the largest provider of residential and commercial plumbing, drain cleaning, and water cleanup services in North America. Our well-known jingle, "And away go troubles down the drain," says it all-we solve problems quickly while providing excellent customer service. Our independent Roto-Rooter franchise has grown to become the premier emergency plumbing service provider in the Rio Grande Valley. Here at Roto-Rooter, we pride ourselves on maintaining a supportive, team-oriented work environment. We look out for each other and have open lines of communication between employees and management. Our company culture recognizes and rewards performance, ability, and hard work. Additionally, we offer our employees top pay, excellent benefits, job security, and opportunities for career advancement. WHAT WE'RE LOOKING FOR IN AN ADMINISTRATIVE OFFICE ASSISTANT We're looking for someone who is organized, efficient, and dependable-a team player who takes pride in their accuracy and professionalism. You might be the right fit for this role if you meet the following qualifications: High school diploma or equivalency Bilingual abilities are preferred Getting started is fast and easy-our initial application for the Administrative Office Assistant role takes only 3 minutes and works great on any mobile device. Don't wait-apply now and take your next step with Roto-Rooter! Must be able to pass a background check. We also conduct pre-employment drug testing. Any job offer will be based on the results of background and drug testing.

TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. EXCELLENT BENEFITS: Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, staggered work hours, Employee Assistance Program and a Return-to-Work Program. For new employees or rehires, health insurance is available on the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page. PLEASE NOTE: All applications must contain complete job histories in the WORK HISTORY SECTION to include * Job Title * Dates of employment (month/year) * Hours worked per week * Name of Employer, Name of Supervisor and Phone Number * Description of duties performed * Volunteer experience credit is counted toward any experience requirement. Please list those experiences to receive credit towards meeting the minimum requirements. * Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. * Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. * College Transcripts are required at the time of interview (unless otherwise noted on the posting) if education is used to meet the minimum requirements of the job posting. A copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. * Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. * Work In Texas (WIT) Applications: WIT applicants are required to complete the supplemental questions to be considered for the posting. To complete the supplemental questions, login to CAPPS Recruit. IF THIS INFORMATION IS NOT SUBMITTED, YOUR APPLICATION WILL BE CONSIDERED INCOMPLETE. NEED HELP? Watch our VIDEO ON HOW TO APPLY FOR JOBS MILITARY OCCUPATIONAL SPECIALTY CODES: Job Classification Service Military Specialty Administrative Assistant I-VI Army 15P, 42A, 56M, 68G, 420A Administrative Assistant I-VI Navy AZ, LS, LSS, MC, PS, RP, SN, YN, YNS, 741X Administrative Assistant I-VI Coast Guard YN, PERS Administrative Assistant I-VI Marine Corps 0100, 0111, 3372, 3381, 6046, 0170, 4430 Administrative Assistant I-VI Air Force 3F5X1, 8A200 Administrative Assistant I-VI Space Force No Military Crosswalk. Qualified veterans are encouraged to apply. * More information on military occupational specialty codes can be found below: ***************************************** ********************************************************************************** MILITARY EMPLOYMENT PREFERENCE: If you choose to claim military employment preference as outlined by the State of Texas, you must attach the required documentation referenced below at the time your application is submitted. If you have questions regarding this requirement, please visit our Military Employment Reference page at ************************************** Required forms that will need to be attached with application for Military Employment Preference: * Veteran- DD214 showing honorable discharge or Statement of Service (only for transitioning service members who have not reached their date of separation). * Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation. * Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation. * Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active-duty military orders. * Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating. Documentation must be attached to the application before military preference can be granted. HIRING CONTACT: Javier De Leon, ************** / Email address: **************************** PHYSICAL WORK ADDRESS: Estero Llano Grande State Park, 154-A Lakeview Drive Weslaco, TX 78596 GENERAL DESCRIPTION: Under the direction of Office Manager, this position performs routine (journey-level) administrative support work to include disseminating information, preparing correspondence and/or maintaining filing systems regarding personnel management, purchasing, budgeting, training, material/property management, and/or other administrative procedures as assigned. May provide information and assistance to the public. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. ESSENTIAL JOB DUTIES: % of Time Essential Job Duties by Category 30% Administrative Support: Responds to basic inquiries involving routine administrative rules, regulations, policies and procedures. Responsible for daily tasks and workflow of administrative duties. Click or tap here to enter text. 40% Purchasing, Accounting and/or Budgeting Duties: May provide assistance with fiscal control, revenue collection and reporting as required. May review and enter data related to purchase orders, requisitions and procurement card transactions into system of record. May make purchases with a state procurement card. 5% Personnel Management: May coordinate equipment and uniform assigment/retrievals for new and seperating employees. May provide information on agency and division specific training requirements for employees and volunteers. May assist with screening applicants. 20% Other Division Specific Job Duties: Provides customer service to provide information and assistance to site visitors/public. 5% Marginal Job Duties: Performs additional duties as assigned. Complies with Agency, Division and Department rules, regulations, and procedures. GENERAL MINIMUM QUALIFICATIONS: Education: Graduation from High School or GED. Experience: One year of experience in administrative support work. Licensure: Applicant must possess a valid state driver's license. PREFERRED QUALIFICATIONS: Experience: Two years of experience in administrative support work. Experience in customer service. Experience in cash management, accounting, auditing or revenue reporting concepts. Bilingual in English and Spanish GENERAL KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge of office practices or administrative procedures. Knowledge of budget management, tracking, or monitoring. Knowledge of purchasing, procurement methods or procedures. Knowledge of retail sales practices and procedures, including ordering, receiving, inventory control, and merchandise display. Skill in use of standard office equipment and software. Skill in using Microsoft Office Suite, Virtual meeting platforms (MS Teams, Zoom, Webex, etc) and/or Adobe products. Skill in training others. Ability to communicate effectively. Ability to handle difficult/emergency situations. Ability to accurately handle cash and account for revenue collected. WORKING CONDITIONS: Required to work 8 hours per day, 5 days per week. May be required to work overtime, holidays, weekends, and hours other than regularly scheduled with supervisor approval. May be required to operate a state vehicle. Required to travel 5% with possible overnight stays. Required to conform to dress and grooming standards, work rules and safety procedures. Required to follow non-smoking policy in all state buildings and vehicles. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER WATCH OUR VIDEO ON HOW TO APPLY FOR JOBS

HOURLY: $14.98 JOB OBJECTIVES: Under general supervision and procedural control, the Administrative Assistant II performs responsible and specialized clerical work to include entering information into computer, preparing correspondence and other documents, copying, proofreading, maintaining electronic and manual file systems, answering phones, providing customer service, operating office equipment and assisting with clerical and administrative functions. Employee works with many different records of forms, receives and prepares information for further processing or record keeping. Employee performs specialized departmental functions and customer services. Employee will indirectly oversee and perform office functions and provide administrative assistance to the Department Director, as assigned. Employee plans own work flow and must use some independent judgment in collecting and processing information. Employee is responsible for prompt, accurate performance of all clerical and office work. Most decisions are guided by existing policies or regulations, but occasionally he/she must use own judgment. Job requires prompt, accurate performance of routine clerical, typing and data entry duties. Employee must be able to work well under stress and be able to handle various tasks, despite numerous interruptions. Courtesy, tact and diplomacy are required in daily contact with public and staff. ESSENTIAL JOB FUNCTIONS Performs general and specialized departmental clerical work such as computer word processing, data entry, filing, copying and operating office equipment Performs receptionist duties to include answering phones, routing calls, taking messages and providing general public information in a friendly, prompt and professional manner. Performs customer service professionally using courtesy, tact and diplomacy. Collects statistical or other information and reviews, verifies, proofreads and corrects data, records and forms. Processes, distributes, and files information, records, forms, documents and other information. Maintains a clean and orderly customer service area and office work area. Maintains electronic and manual records and files accurately and in an orderly manner. Responds to inquiries in a professional manner providing accurate public information about services without disclosing confidential or unauthorized information. Answers customers' questions, provides information on procedures and resolves common customer concerns in a diplomatic manner. Opens mail; sorts, routes or files correspondence or forms accordingly. Listens to citizen's concerns and/or requests for services, prepares and refers work orders accordingly. Is responsible for managing the department's filing system. Maintains calendar of department activities/events. Responsible for maintaining data needed for preparation of monthly reports (Building Inspections, Planning, and Code Enforcement) in Excel format. Prepares all travel arrangements and reimbursements. Coordinates and attends Board Meetings; transcribes minutes. Assists with the preparation of Planning Commission, Board of Adjustments and Appeals, and City Commission Agenda Items. Will perform other related duties as required. EQUIPMENT/MATERIAL: General office equipment such as computer, copier, scanner, telephone, fax, binding machine, calculator, and department specialized supplies, equipment and software (i.e. Microsoft Word, Excel, Power Point, Outlook and specialized departmental software). WORK CONDITIONS/PHYSICAL DEMANDS: Employee works under standard working conditions with little hazard to health or body and adequate lighting, heating, ventilation, etc. Job generally requires little or no physical effort, little movement and infrequent lifting items weighing 5-15 lbs. Occasionally, employee may lift heavier items. EDUCATION/SKILLS REQUIRED: Requires a High School Diploma with a minimum of five (5) years of secretarial experience. Must be proficient in Microsoft Word and Excel and able to accurately type a minimum of 50 words per minute. Ability to operate a variety of offices machines, follow complex oral and written instructions, compose correspondence, excellent knowledge of correct English usage, spelling, and grammar. Must be able to communicate clearly and effectively with the public, other city employees, and elected officials. Ability to meet deadlines and work under pressure and must have a valid Texas Driver's License (Class C). Must be bilingual English/Spanish. Note: The above duties describe the chief functions of the job and are not to be considered a detailed description of every duty of the job

Job Title: Administrative Assistant II Classification: Non-Exempt Department: Planning Division: N/A Supervisor: Planning Director Effective: 09/30/2025 The individual will provide administrative and clerical support to the Planning Director and/or Department. Answer phone calls, receive visitors, and screen residents to determine the nature of the business for the Planning Division. Manage all incoming and outgoing mail. Ordering and maintaining office supplies. Prepare all travel arrangements for the Department. Process invoices, expense reports, or purchase orders. Distribute departmental supplies and maintain supply inventory. Conduct research and provide documents to support write-up summaries. Maintain updated planning files. Provide relevant input on issues presented to Boards. Prepare public notice lists, mail out notices, and prepare agenda packets. Prepare meeting and recording rooms for all P&Z, ZBA, and BBOA meetings. Prepares all minutes and letters of action of all meetings. The individual may occasionally process time sheets for the department. The individual will perform other duties assigned as needed by the supervisor/department head. Qualifications II. EDUCATION & EXPERIENCE REQUIREMENTS: • High school diploma or G.E.D. is required • Minimum (3) three years of experience in secretarial and clerical work. • Must be able to type 50 wpm and have good filing skills. • Must be proficient in working with a personal computer, typewriter, and general office equipment. • Must have knowledge and experience with Microsoft Word, Windows, Excel, PowerPoint, Internet, and Email. • Must have experience in using a 10-key calculator by touch. • Must be able to communicate proficiently in English and Spanish. III. EMPLOYMENT REQUIREMENTS: • Applicants will be subject to a complete background investigation. Incomplete, inaccurate, or failure to report information will cause the applicant's rejection from consideration for employment. • Applicant must pass a drug, physical, and pre-placement screening administered by the City of Mission's third-party drug testing facility at the City's expense. • Applicant must have a current, valid class "C" driver license from the Department of Public Safety with no more than two (2) moving traffic violations within the past two (2) years. • Applicant must have a neat and professional appearance. IV. SKILL ABILITY REQUIREMENT: • Ability to follow a firm work schedule as directed by supervisor. • Ability to compute, organize, and maintain complex databases, ensuring confidentiality. • Ability to deal with public relations issues and various types of citizen inquiries tactfully, courteously, and in a business manner. • Ability to compute and record numbers correctly. • Ability to follow instructions orally or in written form and perform tasks with little or no supervision. • Ability to establish and maintain effective working relationships with office staff, city departments, elected officials, and the general public. • Ability to perform work that is routine and detailed. • Ability to perform a wide variety of different types of tasks without the variety itself causing a loss of efficiency. • Ability to speak and write clearly and accurately (to include correct spelling). • Ability to speak English and Spanish. • Ability to have good oral and written communication skills in English. • Ability to make sound decisions based on available data/criteria, laws, and regulations, or city policy. • Ability to quickly handle special projects of diverse nature as assigned. • Ability to read and interpret documents such as safety rules and city purchasing procedures. V. ESSENTIAL JOB FUNCTIONS: • Answer the telephone with a clear, courteous, and businesslike voice and direct the call to the appropriate destination. • Receive visitors and mail, make appropriate inquiries, and direct and route to their destination. • Type, sort, file, mail, and copy letters and other documents as directed. • Prepare and mail out notices on upcoming meetings. • Receives and stamps (time and date) incoming plats, applications, and other correspondence. • Keep complete records of information and records for public hearings of the Planning & Zoning Commission, Zoning Board of Adjustments, Building Board of Adjustments, and Ordinance Review Committee. • Transcribes minutes of all board meetings. • Research basic information and documentation for write-up support. • Prepares meeting room for all P&Z, ZBA, BBOA, and ORC meetings. • Assist department head with planning workshops. • Provide inspection/confirmation/follow-up on enforcement issues. • Prepare purchase orders and distribute department office supplies, maintain inventory of existing supplies, and capital outlay items. • Process information and documents of the Planning department in a confidential manner in accordance with department policy. • Perform job with special attention to good public relations, safety, and proper office procedures to comply with department policy. VI. NON-ESSENTIAL JOB FUNCTIONS • Answers questions from citizens reporting city ordinance violations. Special Requirements VII. EQUIPMENT/MATERIALS: General office and safety equipment/materials to include but not limited to the following: • Personal computer, Computer mouse, Computer keyboard, Computer printer • Copy machine • Postage Meter • Recording instruments, Transcriber, Telephone • Paper cutter, Clip board, Ten key calculator, Manual hole puncher • Computer software • Pens, pencils, highlighters, Stapler, Rulers • Camera (digital & video), Recorder • Personnel Policy Manual II. WORK ENVIRONMENT: Exposure to the following environmental conditions are required for this job. IX. MANUAL DEXTERITY Both fine and gross hand manipulation are required to perform essential job functions. Gross hand manipulation is utilized to grip a series of files and reposition a keyboard to different computer stations and transport binders, books, storage boxes, chairs, and boxes of paper to storage or printing areas. Find finger dexterity is required to hand write notes, fill out forms, type reports, letters, and memos, input data in computer, and document information needed for day to day tasks.

Prime Healthcare is an award-winning health system headquartered in Ontario, California. Prime Healthcare operates 51 hospitals and has more than 360 outpatient locations in 14 states providing more than 2.5 million patient visits annually. It is one of the nation's leading health systems with nearly 57,000 employees and physicians. Eighteen of the Prime Healthcare hospitals are members of the Prime Healthcare Foundation, a 501(c)(3) not-for-profit public charity. Prime Healthcare is actively seeking new members to join our corporate team! Responsibilities The Staff Assistant will perform a wide variety of office and clerical duties of moderate complexity. This position is distinguished from clerical positions such as a Receptionist or Administrative Assistant by its more varied and assorted document preparation and administrative duties in support of the business office operations. Staff Assistant may performing various administrative, secretarial and clerical duties. Understands and follows the organization's policies, procedures and standards. Is an independent worker, meeting the day-to-day needs. Qualifications EDUCATION, EXPERIENCE, TRAINING 1. High School Graduate required 3. Three years of clerical/office experience preferred 4. Ability to communicate in English, both verbally and in writing 5. Excellent presentation and interpersonal skills Employment Status Full Time Shift Days Equal Employment Opportunity Company is an equal employment opportunity employer. Company prohibits discrimination against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (subject to applicable law), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. The Company also prohibits harassment of applicants or employees based on any of these protected categories. Know Your Rights: ******************************************************************************************** #LI-JC5

Administrative Assistant Job Scope Join our team as an Administrative Assistant, where your organizational skills and attention to detail will be instrumental in supporting the smooth functioning of our office. As an Administrative Assistant, you will play a crucial role in managing day-to-day administrative tasks, facilitating effective communication and contributing to the overall efficiency of our workplace. This position is an excellent opportunity for an organized and proactive individual who thrives in a dynamic and collaborative environment. Responsibilities: Maintain a well-organized and tidy office environment, including ordering and managing supplies. Coordinate office logistics and ensure equipment is in working order. Serve as the first point of contact for visitors, clients, and employees. Client management: Answering phones, directing calls, and sending emails on behalf of employees and managers. Manage and coordinate schedules, appointments, and meetings for team members. Arrange travel plans and accommodations as needed. Create, format, and edit documents, presentations, and reports. Assist with the preparation and distribution of internal and external communications. Perform accurate data entry into various systems and databases. Maintain organized and up-to-date records, files, and documentation. Arrange and prepare materials for meetings, including taking and distributing meeting minutes. Coordinate logistical details for internal and external meetings. Provide general administrative support to team members and managers. Assist in special projects and tasks as assigned. Coordinate travel arrangements, including booking flights, hotels, and transportation. Issue Purchase orders, receiving invoices, closing - processing invoices for accounts payable-accounts receivable. Prepare travel itineraries and ensure travel compliance. Assist in the preparation and submission of expense reports. Ensure accuracy and compliance with company policies. Coordinate visitor access and manage logistics for events and conferences. Assist in planning and executing company events. Clerical duties: Typing, photocopying, printing, scanning, and assisting in processing work orders. Correspondence: Producing and distributing memos, letters, faxes, and forms. General Reports: Open purchase orders reports - billing reports etc. Update the Accounts receivable dashboard. In-house branch HR duties, onboarding, and other duties as assigned. Requirements Proven experience as an administrative assistant or in a similar role. * High school diploma or equivalent; additional education or certification in office administration is a plus. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). * Strong organizational and multitasking abilities. * Excellent written and verbal communication skills. * Comfortable learning and using new software and office equipment. * Ability to handle sensitive information with confidentiality and professionalism. * Experience in lighting and electrical a plus As an EEO/Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Job DescriptionSERVPRO Team Moreno is one of the largest SERVPROs in South Texas and has grown from one location in 2018 to 5 locations today across RGV. We are a full turnkey provider for our customers doing everything from Water and Fire Emergency Services, Moving and Storage of Contents, and Textile Cleaning all the way to Reconstruction. Our Franchise is seeking someone who is comfortable working hard in challenging situations, enjoys meeting new people, has excellent communication skills, and is a serious multi-tasker. If you are self-motivated and have superb interpersonal skills, then youll thrive in this work environment. Are you highly dependable and super-excited about routinely exceeding expectations? Then you may be our perfect hero ! Responsibilities: The successful Financial Office Assistant combines excellent analytical skills to support the day-to-day accounting of operations, month-end close, and quarterly reporting as follows: Assist the CEO with the day to day activities in AR & AP. Perform analysis and record necessary journal entries in areas including but not limited to payroll, fixed assets, accounts payable, accounts receivable, and revenue recognition. Create Job Costing worksheets. Review/track job margins. Maintain files and documentation thoroughly and accurately. Update and develop process documentation of assigned tasks. Proactively exhibit accountability for his/her areas of responsibility and pursue process improvement. Support the quarterly and annual audit/ Tax processes. Resolve accounting issues and conduct research on technical matters as necessary. Assist with financial preparation and analysis for senior management. Assist with other accounting functions as needed to support growth initiatives. What's Essential: Bilingual in English and Spanish in a plus 3-6 years of relevant accounting experience Bachelors degree in accounting is a plus Experience with accounting software (QuickBooks) Must be able to work independently and meet deadlines. Advanced Excel skills (pivot tables, v-lookups, etc.) Strong problem-solving and analytical skills. Driven, efficient, and self-motivated. High attention to detail Strong organization and communication skills

IBC Bank successes are the result of an aggressive and innovative attitude. The Bank's "We Do More" philosophy reflects its dedication to the growth and success of its employees, customers and communities. IBC bank hires talented, creative and dedicated individuals to help our business succeed. We are a company that values leadership, community engagement and relationship building that leads to a culture of excellence. We are currently seeking to fill positions across all business segments. IBC's focus is to be customer centric and strive to provide excellent customer experience. Time Type: Full time This is an in-office position. Department: 202 Credit Administration Job Summary: The Administrative Assistant provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff. : ESSENTIAL JOB FUNCTIONS The statements on this job description are intended to describe the general nature of level of work being performed by incumbents. They are not an exhaustive list of all responsibilities, duties, and skills required by all incumbents. Create, maintain, and enter information into databases. Prepare invoices, reports, memos, letters, and other documents Coordinate and direct office services, such as records, departmental account reconciliations, personnel issues, and housekeeping, to aid executives. Answer phone calls and direct calls to appropriate parties or take messages. Prepare responses to correspondence containing routine inquiries. Open, sort, and distribute incoming correspondence, including faxes and email. Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings. Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, etc. Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions. Manage and maintain department and executives' schedules. Other duties as assigned SKILLS Effective English verbal and written communication skills Computer literate and have working knowledge of Microsoft Office Good customer service, active listening, and critical thinking to actively look for ways to help people Ability to meet performance standards and deadlines Able to concentrate and focus on detail Bilingual is preferred EDUCATION & KNOWLEDGE High School Diploma or GED Prior office work experience, minimum of one year.

IBC Bank successes are the result of an aggressive and innovative attitude. The Bank's "We Do More" philosophy reflects its dedication to the growth and success of its employees, customers and communities. IBC bank hires talented, creative and dedicated individuals to help our business succeed. We are a company that values leadership, community engagement and relationship building that leads to a culture of excellence. We are currently seeking to fill positions across all business segments. IBC's focus is to be customer centric and strive to provide excellent customer experience. Time Type: Full time This is an in-office position. Department: 202 Credit Administration Job Summary: The Administrative Assistant provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff. : ESSENTIAL JOB FUNCTIONS The statements on this job description are intended to describe the general nature of level of work being performed by incumbents. They are not an exhaustive list of all responsibilities, duties, and skills required by all incumbents. * Create, maintain, and enter information into databases. * Prepare invoices, reports, memos, letters, and other documents * Coordinate and direct office services, such as records, departmental account reconciliations, personnel issues, and housekeeping, to aid executives. * Answer phone calls and direct calls to appropriate parties or take messages. * Prepare responses to correspondence containing routine inquiries. * Open, sort, and distribute incoming correspondence, including faxes and email. * Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings. * Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, etc. * Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions. * Manage and maintain department and executives' schedules. * Other duties as assigned SKILLS * Effective English verbal and written communication skills * Computer literate and have working knowledge of Microsoft Office * Good customer service, active listening, and critical thinking to actively look for ways to help people * Ability to meet performance standards and deadlines * Able to concentrate and focus on detail * Bilingual is preferred EDUCATION & KNOWLEDGE * High School Diploma or GED * Prior office work experience, minimum of one year.

To provide skilled and routine administrative support to the head of a department and the departmental staff and/or faculty in an academic or non-academic area. Responsible to perform routine administrative support assignments for a department head. Maintains routine financial data, which includes monthly budget and status reports. Description of Duties * Provides direct administrative support to the administrator of a department. * Types letters, memos, reports, requisitions, and other material from notes and rough drafts. * Composes routine correspondence for the signature of the supervisor which requires knowledge of subject matter and/or departmental procedures. * Handles travel arrangements for supervisor and other office personnel. * Orders supplies and arranges for repair of equipment. * Reviews bookkeeping information and performs other routine bookkeeping tasks, including reconciliations. * May assist in the preparation of budgets, grant requests, class schedules and other periodic reports. * May assist in processing various student forms and requests for the appropriate review and approvals. * May provide general program information and materials to students and/or direct students to the appropriate student services resources. * May assist in coordination, planning, and/or staffing of departmental meetings and events as needed for outreach, recruitment & education. * Processes personnel actions upon direction of the supervisor. * Monitors complex records and prepares reports from a variety of materials. * Monitors expenditures and income against the budgets, maintains accurate accounting ledgers and facilitates monthly reconciliations of accounts. * Maintains departmental and supervisor calendar and prepares daily schedule. * Organizes and maintains filing systems. * Screens visitors and telephone calls. * Acts as a receptionist. * Receives, sorts and distributes mail. * May track vacation, arrange for back-up coverage and process time cards for any assigned employees. * Performs other duties as assigned. Supervision Received Specific supervision from Department Chair or Director of a Department with less than 10 regular FTE's. Supervision Given May supervise assigned support staff and temporary employees. Required Education Associate degree in a related field or experience as outlined below. Preferred Education None. Licenses/Certifications None. Required Experience Two (2) year of office administrative experience. Experience may be substituted for education on a 1-on-1 basis Preferred Experience Experience obtained within higher education. Equipment Knowledge of the use of personal computer, word processing, spreadsheet, and database software. Standard office equipment. Working Conditions Needs to be able to successfully perform all required duties. Excellent, usual office environment; some travel and weekend work is required. Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Other Must have excellent interpersonal, organizational, and verbal skills. Physical Capabilities N/A Employment Category Full-Time Minimum Salary Commensurate with Experience Posted Salary Commensurate with Experience Position Available Date 10/13/2025 Grant Funded Position Yes If Yes, Provide Grant Expiration Date 06/30/2026