Executive administrative assistant jobs in Poway, CA

Under the general direction of the Vice President for Student Affairs and supervision of the Vice President for Student Affairs the Executive Assistant provides high-level, executive administrative support to the Vice President for Student Affairs/VPSA. Independently exercising considerable latitude in determining and achieving own work priorities, this position plays a critical role in the work of the Vice President for Student Affairs to ensure smooth day-to-day operations. Uses a broad, interactive perspective and exceptional critical-thinking skills to handle a wide range of special projects for the Vice President/VPSA associated with providing highly visible, sensitive, and confidential information to senior-level executives. Uses advanced communication and listening skills to perform work that requires access to a variety of sources of information, including that information which directly relates to official collective bargaining negotiations or management strategies, executive personnel matters, and investigations. Analyzes and updates division procedures for improvement to maximize efficiency. Assesses situations to predict potential concerns, acts proactively to mitigate problems, and provides creative solutions. Performs complex work assignments to support strategic objectives of the Office of the Vice President for Student Affairs and the Student Affairs division. Position Summary Executive Assistant (Confidential Administrative Support II) This is a full-time, exempt position, which will lead toward permanent status following the successful completion of a probationary period. For a complete list of responsibilities and required qualifications, please review the position description linked at the top of the page. Pay, Benefits, and Work Schedule Anticipated Hiring Salary Range: $4,687 - 6,500 per month CSU Classification Salary Range: $4,687 - 11,223 per month Salary is commensurate with the background and experience of the individual selected. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 15 paid holidays are offered each year; 14 scheduled on specific days and a Personal Holiday that may be taken any time during the year. A comprehensive benefits summary for this position is available online by visiting our Benefits Portal. The CSU Total Compensation Calculator demonstrates the significance of the benefits package. This position is required to work in person on campus. California State University San Marcos A mid-size university located in San Diego's vibrant North County, we are dedicated to service, innovation, leadership and student success. We have an attentive faculty and state-of-the-art facilities which offer our students hundreds of opportunities to learn, lead, play and serve. California State University San Marcos is a new kind of university, pushing the boundaries of innovation to prepare tomorrow's leaders, build stronger communities and solve pressing issues. Cutting-edge research meets hands-on application at our campus and in the real world. Application Process This position is open until filled. Please apply via this link: Click Here For assurance of full consideration, please submit application, cover letter and resume by 11:59pm on November 16, 2025. Applicants who require an accommodation during the application or testing process due to a disability recognized under the Americans with Disabilities Act (ADA)/CA Fair Employment and Housing Act (FEHA) should notify the Office of Human Resources at ************** or e-mail: ************. Supplemental Information Following a conditional offer of employment, satisfactory completion of a background check (including criminal records check) is required prior to beginning employment. Any offer of employment rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. California State University San Marcos is an Equal Opportunity Employer. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or Clery Act Notification can be found at *********************************************** Pursuant to the CSU Out-of-State Employment Policy, as of January 1, 2022, the California State University is prohibited from hiring employees to perform CSU-related work outside the state of California. California State University San Marcos is not a sponsoring agent for staff or management positions (i.e. H1-B visas). Advertised: Oct 22 2025 Pacific Daylight Time Applications close:

Job Description Kros-Wise is looking for an Executive Administrative Assistant for our customer located in San Diego, CA. You will become part of a team of professionals providing direct customer support. Responsibilities: Perform word processing on technical documents and materials using Windows based software Receive phone calls, emails, and facsimiles and managing responses Schedule & Access Control for Classified Conference Rooms for Program Meetings Prepare, edit, format and distribute Navy Correspondence Maintain Program Manager Daily calendar Create and submit Welcome Aboard Packages Maintain TWMs training Accounts Build/maintain SharePoint Program pages and information Record Meeting Minutes for Staff Meetings and other Meetings Maintain scheduling of Program's Conference Rooms and Conference Bridge Lines Front desk support for incoming questions from staff. Experience Requirements: Must have an Active Secret Clearance Must have a minimum of three years' experience working in Navy or DOD environment. Well versed in Microsoft Office products, including Outlook, Word, Excel, PowerPoint, is required; knowledge of MS Access is a plus Experience using MS SharePoint Editing and reformatting written or electronic drafts Transcribing reports, analysis, meeting notes, or similar material. Knowledge of technical terminology and office terminology, practices Aptitude to acclimate to new subjects quickly Educational Requirements: High School/Technical School Diploma or GED certificate

This part-time position acts as the point of contact between management and internal/external customers and provides administrative support for the FJV Resolution Strategies initiative including scheduling, coordination, and communication on behalf of the department(s). Essential Functions Prepares correspondence, reports, forms, receipts, work orders, and specialized documents. Provides a high level of customer service to both external and internal customers inquiring about FJV Resolution Strategies; receives and screens visitors and telephone calls; takes messages, directs the caller to the proper office or person and/or provides information that may require the application and explanation of rules, policies and procedures regarding the FJV Resolution Strategies referral process. Establishes and maintains office files, following an established records management system; compiles information from such files; purges files as required. Attends to a variety of office administrative details, such as keeping informed of departmental activities, transmitting information, ordering and coordinating supply orders and arranging for equipment purchase and maintenance. Processes and distributes incoming and outgoing mail for the office or department. Plan, organize, and schedule company meetings occurring in the office, offsite, and via video conference, creating meeting agenda, taking meeting minutes and summarize action items for attendees. Process FJV Resolution Strategies requests, and invoices creating Purchase Orders using organizations software applications. Submit and reconcile agency FJV Resolution Strategies expenses report On time completion of assigned trainings and policies. Performs other duties as assigned. Qualifications Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Associates' Degree in Social Services (Social Work, Substance Abuse or Mental Health) or equivalent experience. At least 2-years of Administrative Assistant Experience. Intermediate user of MS office. Knowledge of: Principles and practices of data collection and report preparation. Research, statistical, analytical and reporting methods, techniques and procedures. Modern office practices including word processing, database and spreadsheet applications. Ability to: Maintaining confidentiality of sensitive personal information of applicants, current and former clients, landlords and other matters affecting tenant relations. Organizing and prioritizing a variety of projects and multiple tasks in an effective and timely manner. Effectively problem solving and maintaining composure in high-pressure situations. Making accurate arithmetic, financial, and statistical computations. Licenses and Certifications: Valid Driver's License with proof of current vehicle registration and insurance. Other: Be at least of 21 years of age. Must be able to pass pre-employment background check, drug screening and physical Necessary vaccinations/immunizations. Reasonable accommodations may be granted where appropriate. The Pay Rate for this role is based on several factors including the candidate's experience, qualifications, and internal equity. The initial offer usually falls between the minimum and midpoint of the applicable salary range. Pay Band N2: $21.30 - $26.54 (Midpoint: $23.31)

It all started in sunny San Diego, California in 2004 when a visionary engineer, Fred Luddy, saw the potential to transform how we work. Fast forward to today - ServiceNow stands as a global market leader, bringing innovative AI-enhanced technology to over 8,100 customers, including 85% of the Fortune 500 . Our intelligent cloud-based platform seamlessly connects people, systems, and processes to empower organizations to find smarter, faster, and better ways to work. But this is just the beginning of our journey. Join us as we pursue our purpose to make the world work better for everyone. What you get to do in this role: + Schedule appointments, plan meetings, and maintain complex and changing calendars, while working through scheduling roadblocks. + Draft and prepare routine and advanced correspondence including emails, presentations and reports. Review outgoing correspondence for accuracy, format consistency, signatures and conformance with executive procedures. + Assist leadership and organizations by optimizing usage of time. Make decisions regarding short-term priorities and work activities. + Arrange all travel to ensure consistency within company procedures and support organization in obtaining necessary travel documents including Visa/passport, while maintaining Leadership expenses/credit card reconciliation. + Identify issues within the organization and initiate or facilitate solutions. + Assist internal departments with the setup of new hires. + Assist new hires with processes including expense reporting and travel systems and other internal processes and tools. Compile, prepare and process Leadership expenses and credit card reconciliation where needed. **To be successful in this role you have:** + Experience in leveraging or critically thinking about how to integrate AI into work processes, decision-making, or problem-solving. This may include using AI-powered tools, automating workflows, analyzing AI-driven insights, or exploring AI's potential impact on the function or industry. + 10+ years experience supporting VP level + Highly organized with exceptional communication skills and ability to manage a variety of high priority projects from multiple management and professional levels + Desire to grow and take on your own projects + Professional demeanor and soft-skills + Positive and personable can-do attitude + Proficient in Zoom, Microsoft Office suites (Word, Excel, PowerPoint, Outlook), Box, Concur and Google Docs + Experience handling confidential materials FD21 For positions in this location, we offer a base pay of $92,300 - $152,300, plus equity (when applicable), variable/incentive compensation and benefits. Sales positions generally offer a competitive On Target Earnings (OTE) incentive compensation structure. Please note that the base pay shown is a guideline, and individual total compensation will vary based on factors such as qualifications, skill level, competencies, and work location. We also offer health plans, including flexible spending accounts, a 401(k) Plan with company match, ESPP, matching donations, a flexible time away plan and family leave programs. Compensation is based on the geographic location in which the role is located and is subject to change based on work location. **Work Personas** We approach our distributed world of work with flexibility and trust. Work personas (flexible, remote, or required in office) are categories that are assigned to ServiceNow employees depending on the nature of their work and their assigned work location. Learn more here (************************************************************************************************************************************* . To determine eligibility for a work persona, ServiceNow may confirm the distance between your primary residence and the closest ServiceNow office using a third-party service. **Equal Opportunity Employer** ServiceNow is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, national origin or nationality, ancestry, age, disability, gender identity or expression, marital status, veteran status, or any other category protected by law. In addition, all qualified applicants with arrest or conviction records will be considered for employment in accordance with legal requirements. **Accommodations** We strive to create an accessible and inclusive experience for all candidates. If you require a reasonable accommodation to complete any part of the application process, or are unable to use this online application and need an alternative method to apply, please contact ***************************** for assistance. **Export Control Regulations** For positions requiring access to controlled technology subject to export control regulations, including the U.S. Export Administration Regulations (EAR), ServiceNow may be required to obtain export control approval from government authorities for certain individuals. All employment is contingent upon ServiceNow obtaining any export license or other approval that may be required by relevant export control authorities. From Fortune. ©2025 Fortune Media IP Limited. All rights reserved. Used under license.

Executive Compensation Associate - Junior & Senior Roles | AmLaw 100 Offices: New York, Washington DC, San Francisco, Silicon Valley, LA/Century City/Orange County, San Diego Our top -tier AmLaw 100 client is hiring 2 associates, a junior -level (2 -4 years) and a senior -level (5+ years) for its nationally recognized Executive Compensation, Employment & Benefits practice. With offices across major U.S. markets, this team advises on complex compensation and benefits matters at the highest level, often in the context of marquee M&A and capital markets transactions. The Opportunity This is a rare opportunity to join a Chambers -ranked team with deep bench strength in executive compensation and a track record of advising on high -profile deals. The firm is investing in top talent across levels to meet demand driven by sophisticated clients and transactional volume. The Role You'll advise on a wide spectrum of executive compensation and employee benefits issues, with a strong focus on transactional matters. Topics range from Section 280G, 409A, and securities disclosure requirements to negotiating equity incentive plans, severance arrangements, and change -in -control agreements. You'll work cross -office with top -tier corporate, tax, and employment teams. Who You Are Junior Role: 2-4 years of experience with exec comp and benefits, ideally in a law firm setting Senior Role: 5+ years of exec comp and benefits experience, including deal -side advisory, public company disclosure, and company representation Strong academic credentials and an interest in high -impact, deal -driven work Comfortable managing complexity and engaging directly with clients and internal teams Why This Practice The firm's platform offers scale, mentorship, and market access few can match. You'll join a team regularly tapped for headline transactions and build experience across industries, including tech, private equity, life sciences, and financial services. The practice also supports sustained career growth, with partners who prioritize development, and the bench strength to support both early and later -stage associates. Let's Talk If you're ready to take the next step in your executive compensation career, let's connect in confidence. Click below to SCHEDULE A CALL or use the "I'm Interested" button to send us your information confidentially:

Job Description: The Qualcomm Corporate R&D division is looking for an experienced Assistant to VP who can join a rapidly growing and dynamic organization. Qualcomm Corp R&D was team was at the core of Qualcomms innovations in 3G, 4G and 5G. Today, those innovations continue, with a primary focus shifting to AI which some describe as the 21st century version of electricity it will become so important to us, we cant live without it. Corp R&D has responsibility to delivery AI software solutions across our entire chip portfolio from the smallest IoT device to the largest cloud device. We complement that with leading edge, award winning fundamental research in AI, and advanced compiler and optimization techniques. In this role you will work with key leaders in Corp R&D and their direct reports to enable them to be more efficient and effective in their roles. Tasks will range from daily calendar management to travel arrangements and expenses, coordination of group events, seminars and the like. PRINCIPAL DUTIES AND RESPONSIBILITIES: Provides complex assistance and support to a VP of Engineering and other dept VPs and Sr. Directors Acts as an information source for departmental/company policies and procedures Compiles information from various sources and prepares complex correspondences, reports, spreadsheets, and presentations with the appropriate syntax and grammar. Manages advanced calendar needs for multiple directors and above, including making calendar decisions on their behalf to effectively prioritize their time and resources. Expertly completes various office tasks (e.g., iProc creation, using a Pcard, maintaining office files, supplies, and equipment, submitting expense reports and checking requests, arranging for shipping, maintaining vendor tracking and support, etc.). Coordinates advanced domestic and complex international travel (flights, hotel, rental cars, etc.) for multiple travelers and trips with multiple connections and countries. This includes advanced understanding travel visas and documentation as well as expense reconciliation. Answers, screens, routes and/or responds to internal (with exposure/requests from multiple directors and above) and external phone calls. Arranges and coordinates various complex types of meetings including luncheons, conferences, and team building events. These events may include external customers and vendors. Provides direction to other administrative employees. Recommends creative ways to improve existing methods that increase administrative efficiencies; identifies ways to translate others ideas into solutions and procedures. Minimum Qualifications * High School Diploma or Equivalent and 8+ years of Administrative Assistant experience, or Bachelor Degree and 6+ years Administrative Assistant experience * 3+ year of work experience in role requiring interaction with upper management. Comments for Suppliers: Onsite critical - open to a hybrid schedule, but must be local and available to come onsite. Goal is to convert Schedule: 8-5PST nominally, with some possibly earlier morning to support VPs in EST or later as needed to confirm meetings, etc Top three skills * strong communication skills * organized * self-starter and can work independently

Job Description Are you an experienced legal professional looking to take your career to the next level? Patenaude & Felix, APC is seeking a full-time Litigation Executive Assistant to provide advanced administrative and paralegal support to our Legal Department and CEO. This role offers competitive pay, excellent benefits, and a collaborative work environment where your expertise and contributions are valued. Who We Are Since 1991, Patenaude & Felix, APC has grown into a multi-state civil litigation firm representing Fortune 500 clients across Arizona, California, Nevada, New Mexico, Oregon, Pennsylvania, and Washington. Recognized for our professional and ethical standards, we value our dedicated team and are committed to investing in their growth and success. What We Offer Health, dental, vision, and life insurance 401(k) plan with company match Paid time off and company holidays Mentorship and training from experienced litigation attorneys Opportunities for career growth within a well-established multi-state firm Collaborative and engaging team environment Your Role: Key Responsibilities Draft, proofread, and finalize complex legal and corporate documents, including contracts, memoranda, resolutions, and correspondence Manage and organize legal files, databases, and contract repositories Coordinate contract review and approval processes, maintaining status reports Support corporate governance activities, including subsidiary records, annual filings, and board/committee materials Monitor key deadlines such as contract renewals, compliance filings, and litigation or regulatory timelines Manage attorney calendars, meetings, and travel; coordinate cross-departmental and executive meetings Process invoices, track legal spend, and assist with billing matters for outside counsel Prepare presentations, reports, and dashboards summarizing departmental activities Assist with compliance, audit, and risk management initiatives Maintain discretion in handling sensitive legal and business information Provide mentoring or guidance to junior administrative staff Monitor leases, licenses, and onboarding/offboarding of attorneys Qualification Education: Paralegal Certification, Legal Studies, or related field Experience: 4-6 years of progressively responsible administrative experience, including at least 2 years supporting an in-house legal department or law firm Skills: Strong understanding of legal terminology, documents, and corporate processes Exceptional written and verbal communication skills Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Experience with contract management systems, e-billing platforms, or legal document management software Excellent organizational skills and attention to detail Ability to prioritize multiple projects and meet tight deadlines High level of discretion, professionalism, and sound judgment Schedule Full-time | Onsite | Monday-Friday Ready to Join Our Legal Team? We value your time, so our application process is quick and easy. If you feel that you are a great fit for this Litigation Executive Assistant role, please complete our 3-minute, mobile-friendly application. We look forward to meeting you! Pre-Screening Disclaimer All candidates may be required to complete a pre-screening tests as part of the hiring process.

Job Description The Executive Assistant, reporting to the Human Resources Manager, is responsible for providing comprehensive support to our President and Chief Operating Officer. You will also manage all daily administrative, property, and office management tasks enabling the executive Team to focus on strategic growth and external relations. You will be responsible for managing the President's calendar and email, and acting as a vital liaison between the President and our Chief Operating Officer. Your support will be crucial in the combined oversight of our team of nearly 100 employees. This position is an onsite position and the schedule is from 7:30 AM to 4:30 PM. Key Responsibilities: Executive Support & Management: Proactively manage the President's calendar, prioritize emails, and handle communication to ensure they stay focused on high-level business activities. Property & Office Management Assistance: Oversee building maintenance, manage office supplies and facilities, organize common spaces, and ensure smooth day-to-day operations for both the office and building. Administrative Oversight: Complete various administrative duties, including document management, travel arrangements, expense tracking, and meeting preparation. Liaison Role: Serve as a bridge between the President, COO, and staff, ensuring smooth communication and follow-up on key projects and initiatives across departments. Strategic Support: Keep the President on track, providing reminders and preparing them for meetings or events. Act as a sounding board, providing critical feedback and helping them prioritize key tasks. Decision-Making Support: Aid in daily decision-making by presenting well-organized summaries and actionable insights for the President. Requirements 3+ years as an executive or personal assistant to high-level executives. Experience in office management a plus. Superior ability to organize, prioritize, and multi-task in a fast-paced environment. Excellent verbal and written communication; a polished, professional demeanor. Proven ability to handle confidential information with integrity and discretion. Ability to think on your feet, handle unexpected challenges, and find creative solutions independently. Proficiency with Google Workspace, calendar and email management software, and other relevant administrative tools. Benefits Medical, Dental, and Vision Insurance 401(k) with company match Generous PTO and paid holidays Professional development opportunities Employee assistance program Company-sponsored events and activities Hybrid Work Environment Pay Range: $55,000-65,000/year

Whittier Trust is the oldest privately owned multi-family office headquartered on the West Coast, providing exceptional client service and highly customized investment solutions for high-net-worth individuals and their families. Our dedicated professionals work with clients and their families to deliver a broad array of services including investment management, fiduciary, philanthropic, and family office. Our founding family's century-long history of entrepreneurship continues to guide our activities for clients today. Entrusted with private family assets, our teams employ a consulting approach to tailor solutions for complex family situations. Whittier Trust attracts professionals who have a desire to grow while building their skills in the service to our clients. Our organization is flat, nimble, and uniquely attuned to the needs and desires of both today's entrepreneurs as well as legacy family members who may be several generations removed from the wealth creators. Our corporate culture is one of client-focus, collaboration, performance and accountability, family orientation and long-term career satisfaction. Employee turnover is low because of a high level of engagement and career fulfillment. The position offers a competitive compensation package including base salary, performance bonus, equity consideration, excellent medical, and retirement plans. PRIMARY RESPONSIBILITIES Direct the Trust Operations Department regarding daily account transactions such as wire and cash transfers, ACH disbursements, bill paying, fund redemptions and purchases, and the opening and closing of accounts. Monitor transactions for completion and accuracy. Coordinate investment transactions with the Investment Department including but not limited to monitoring cash balances on a daily basis for purchases, transferring sales proceeds to money market accounts and following up on client's requests for purchases, sales, or gifting. Coordinate the transfer of incoming assets to new or existing accounts, as well as the transfer of outgoing assets for terminating accounts. Prepare correspondence, Excel spreadsheets (i.e., miscellaneous reports for client budget worksheets, income projections, and gifting schedules), assist with the production of PowerPoint presentations, mass mailings, and marketing materials. Calculate unitrust, total return, and other payments to trust beneficiaries. Coordinate tax-related payment information with the Tax Department and client-directed outside professionals. Provide information to Client Advisors for annual account reviews. Organize with Client Advisors to maintain client, beneficiary, and advisor information in client files and account records on database management and trust accounting systems. Perform special projects and additional tasks as assigned. Back-up support for the front desk/reception as needed. DESIRED EDUCATION Bachelor's degree preferred CTFA or CFP preferred by not required DESIRED EXPERIENCE Understanding of trust accounting and/or estate planning concepts is preferred but not essential Superior skills and experience with Microsoft Office, especially Word, Excel, and PowerPoint. Excellent written and oral communication skills. Superior organizational skills with the ability to multi-task and to manage and prioritize multiple projects and competing deadlines. General office administration and clerical experience. Excellent attention to detail with the ability to exercise independent judgment. Aptitude to understand and perform basic mathematical calculations such as fee calculations, and other percentage-based calculations. Ability to learn new processes and programs and desire to grow with the company. PERSONAL CHARACTERISTICS Strong people skills Client service focus Effective verbal and written communication skills High integrity with a diligent work ethic Team/people-oriented Highly organized with good time management skills Meticulous attention to detail Valid driver's license and the ability to travel by airplane. COMPENSATION Base salary range $60,000 - $75,000 annually Salary may vary depending on job-related factors including, but not limited to, skills and experience. Full-time employees may be eligible for a comprehensive benefits package that includes: medical, dental and vision coverage, 401(k), life insurance, paid time off and a Wellness Program. Annual bonus, incentive pay and/or equity may also apply depending upon the role.

PENDING CONTRACT AWARD Job Title: Administrative Assistant Task Description: ADMINISTRATIVE ASSISTANT, BLS Code 43-6011, SCA 01020 Function: Follows clearly detailed procedures in performing simple repetitive tasks in the same sequence. Responsibilities would include filing pre-coded documents in a chronological file, or operating office equipment. In addition this position will provide administrative support to executive staff with office management responsibilities to include budgeting, personnel records and payroll. The Administrative Assistant may be required to work independently on projects requiring research and preparation of briefing charts, Naval Correspondence and other presentation materials. . This position uses some subject-matter knowledge and judgment to complete assignments consisting of numerous steps varying in nature and sequence. Required experience: At least two (2) years of administrative experience. Required education: High school diploma or General Education Degree (GED). Compensation $29.90/hour Other Compensation Employees will receive a minimum health and welfare fringe benefit of $2.65 for every hour paid up to 40 hours per week. Benefits Employees are offered medical, dental, vision, and basic life insurance. Employees are able to enroll in KAI's 401k plan. Employees receive 2 weeks paid vacation after 1 year of service. KAI employees at NAS North Island/Naval Base Coronado, CA will have 11 paid holidays. Employment is contingent on (a) your ability to provide appropriate proof of your identity and eligibility to work in the United States; (b) your references and any background check being satisfactory to the Company; (c) you successfully passing a pre-employment drug test; and (d) your ability to get a required clearance by your effective start date, if needed; and (e) KAI commencing performance on this contract. Equal Opportunity Employer Disability/Vets

Performs a variety of administrative duties for Cytology department including clerical and customer service functions. Handles and assists with specific projects as assigned by manager. Additional Information Pushkaraj Hachibatti | Mindlance, Inc. | Office- ************

Associates at California Bank & Trust work in a relationship-centered culture where they are provided with the tools, training, and opportunities to build the best possible relationships with our clients and with each other. Our workplace culture values each associate's unique experiences, background and perspectives and provides a collaborative environment for all employees to grow and thrive. As a premier California-focused financial services company dedicated to serving its communities, families, and businesses (small, mid-sized and large), CB&T has been active for 70 years and has more than 80 full-service branch offices across the state. This dedication has helped the bank earn recognition as a perennial powerhouse in yearly voting for "Best Bank" and "Best Commercial Bank" from the readers of San Diego Union-Tribune and Orange County Register. Additionally, as a division of Zions Bancorporation, the bank has collected multiple Greenwich Excellence Awards for "Overall Client Satisfaction" in Small Business & Middle Market Excellence Awards. We are looking for an Administrative Assistant in La Jolla, CA. Essential Functions: * Provides a variety of administrative and staff support services to an organizational unit. * Performs a variety of administrative and clerical duties, which may include word processing, organizing electronic and paper files, scheduling meetings, maintaining calendars, processing incoming mail, answering phones, maintaining reports and other pertinent data. * May assist in budget preparation and control activities. * May assist in preparation and control of records, statistics, and reports regarding operations, personnel changes, etc. * May administer various programs, projects, and/or processes specific to the operating unit served. * May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities, and operations. * May train and assist other employees. * Other duties as assigned. Qualifications: * Requires High School diploma or equivalent and 4+ yrs office, administrative, clerical, word processing or related experience. A combination of education and experience may meet requirements. * Must have an advanced knowledge of departmental functions, banking and/or departmental and administrative process and procedures. * Requires word processing, computer and customer service skills. * Strong organizational, customer relations and communications skills, both verbal and written. * Some analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems. * Ability to handle sensitive and confidential situations. * Broad application of principles, theories, and concepts in applicable discipline. Benefits: * Medical, Dental and Vision Insurance - START DAY ONE! * Life and Disability Insurance, Paid Parental Leave and Adoption Assistance * Health Savings (HSA), Flexible Spending (FSA) and dependent care accounts * Paid Training, Paid Time Off (PTO) and 11 Paid Federal Holidays, and any applicable state holidays * 401(k) plan with company match, Profit Sharing, competitive compensation in line with work experience * Mental health benefits including coaching and therapy sessions * Tuition Reimbursement for qualifying employees enrolled in an accredited degree program related to the needs of the business, maximum of $5,250 per calendar year, employees are eligible for the program upon hire * Employee Ambassador preferred banking products This position is eligible to earn a base salary in the range of $55,000 - $60,000 annually depending on job-related factors such as level of experience.

FuturePlan is the nation's largest third-party administrator (TPA) of retirement plans, partnering with advisors in all 50 states. FuturePlan delivers the best of both worlds: high-touch personalized service from local TPAs backed by the strength and security of a large national firm, Ascensus. Our roots go back decades, with nearly 30 outstanding legacy firms now joined together to deliver unmatched levels of service, innovation and expertise to a fast-growing client base from coast to coast. The FuturePlan team includes more than 500 credentialed plan professionals, 60 actuaries, and one of the industry's largest in-house ERISA teams. Learn more at FuturePlan.com. Section 1: Position Summary Supports all clerical functions (typing, filing, faxing, copying, mass mailings, phone and mail) to ensure that daily Benefit Trust Services Department Operations needs are achieved in a timely and accurate manner. Section 2: Job Functions, Essential Duties and Responsibilities * Responsible for protecting, securing, and proper handling of all confidential data held by Ascensus to ensure against unauthorized access, improper transmission, and/or unapproved disclosure of information that could result in harm to Ascensus or our clients. * Our I-Client service philosophy and our Core Values of People Matter, Quality First and Integrity Always should be visible in your actions on a day to day basis showing your support of our organizational culture. * Assist with other tasks and projects as assigned * Learn functions of all aspects of Support Staff Team to fully support the team and to help maintain excellent customer service * Provide clerical assistance necessary to ensure the office meets all service standards including filing, copying, mailings necessary reporting, assisting with opening mail, etc. (Including handling COBRA and HIPAA protected information.) * Assist administrator with data entry such as contribution and enrollment processes as needed. * Prepare and make all deposits via the necessary process (electronic, paper, etc.) for each Trust. * Utilize Benefit Trust Services department Electronic and Paper filing procedures when completing any clerical task including scanning of necessary reports and documents. * Provide back up to office receptionist (office duties) as needed. * Deliver daily outgoing mail to mailbox. * Pick-up incoming mail daily from mailbox. * Provide clerical back up support for Benefit Trust Services team members * Assist in mass mail projects * Miscellaneous errands (post office, bank, etc.) * Meet all quality, productivity, and turnaround goals Supervision * N/A Section 3: Experience, Skills, Knowledge Requirements * Learn functions of Benefit Trust Services administration * Obtain a basic knowledge of prevailing wage fringe benefit guidelines, COBRA and HIPPA rules and regulations * Effective oral and written communication skills * Organization and prioritization skills * Software Skills: MS Office (Word, Excel, Outlook), TMS, VHCS, COBRA Solutions Etc. * Online portals for Insurance Carriers * Bank Deposit Machines (WF CEO, CB&T, Union Bank etc) * Detail orientation * Ability to work independently * Effective Interpersonal skills * Demonstrates initiative * Good judgment * 1 - 2 years office experience We are proud to be an Equal Opportunity Employer The national average salary range for this role is $20-$22 per hour in base pay, exclusive of any bonuses and benefits. This base salary range represents the low and high end of the salary range for this position. Actual salary offered will vary and may be above or below the range based on various factors including but not limited to location, experience, performance, and internal pay alignment. We do not anticipate that candidates hired will begin at the top of the range however, from time to time, it may occur on a case-by-case basis. Other rewards and benefits may include: 401(k) match, Medical, Dental, Vision, Paid-Time-Off, etc. For more information, please visit careers.ascensus.com/#Benefits. Be aware of employment fraud. All email communications from Ascensus or its hiring managers originate ****************** ****************** email addresses. We will never ask you for payment or require you to purchase any equipment. If you are suspicious or unsure about validity of a job posting, we strongly encourage you to apply directly through our website. For all virtual remote positions, in order to ensure associates can effectively perform their job duties with no distractions, we require an uninterrupted virtual work space and there is also an expectation of family care being in place during business hours. Additionally, there is an internet work speed requirement of 25 MBps or better for individual use. If more than one person is utilizing the same internet connection in the same household or building, then a stronger connection is required. If you are unsure of your internet speed, please check with your service provider. Note: For call center roles specifically, it is a requirement to either hardwire your equipment directly to the internet router or ensure your workstation is in close proximity to the router. Please ensure that you are able to meet these expectations before applying. Ascensus provides equal employment opportunities to all associates and applicants for employment without regard to ancestry, race, color, religion, sex, (including pregnancy, childbirth, breastfeeding and/or related medical conditions), gender, gender identity, gender expression, national origin, age, physical or mental disability, medical condition (including cancer and genetic characteristics), marital status, military or veteran status, genetic information, sexual orientation, criminal conviction record or any other protected category in accordance with applicable federal, state, or local laws ("Protected Status").

One regular, part-time position, 18 hours per week, 12 months per year. The individual hired will have assigned duties at each of the three campus (the Oceanside campus, the Community Learning Center, and the San Elijo campus), based on job responsibilities. Normal work schedule: * Monday: 8:30 AM - 4:00 PM * Wednesday: 1:00 PM - 4:30 PM * Friday: 8:00 AM - 4:00 PM The person selected for this position will be subject to assignment to any district facility during any hours of operation. The first-level interviews with the screening and interview committee will be conducted via Zoom. The second-level interviews will be in-person. RESIDENCY REQUIREMENT: MiraCosta College Board Policy 7800: Employee Residency requires all classified staff, administrators, and temporary/hourly short-term employees to maintain and permanently reside in a principal place of residence in the state of California that is within two-hundred (200) road miles from the employee's regularly assigned district worksite. The purpose of the policy is to promote efficiency and continuity throughout all campus administrative functions, provide students with high quality assistance and accessibility to all academic and campus services, ensure that students receive an engaging education, and respond to emerging student needs. The District may consider an individual request to temporarily reside outside of the State of California or outside the 200-mile limit on a case-by-case basis, not to exceed twelve consecutive months. Under general supervision, perform a variety of routine clerical and administrative support functions requiring a general knowledge of the terminology, procedures and practices applicable to the Associated Student Government (ASG) and Inter-Club Council (ICC); act as first point of contact for students and community members; provide student support through a lens that centers equity in their work and approach; schedule appointments/meetings and assist with events; create and maintain physical and electronic filing systems and perform records management duties; and perform related duties as assigned. Starting at $24.73 per hour (range 9, step 1), with annual salary step increases up to step 5.

+ Receive RFPs, breakdown spec by work item Re-name and export control each work item + Add the avail to IFS, Attach references per work item + Order references not supplied by the customer and second tier references that we don't have in the system + Upon award, move the avail from preliminary to approved and create a zero folder for QA (for them to be able to build TIPs) + Using the parsing tool, we parse, and quality check each work item + Attach RCCs to its pertaining work item + Attend Converge meetings and testing of updated tools + Service the front counter, for walk-ins (trades and subcontractors), process all tech manual, drawing, scan, lamination and copy request + Order and maintain inventory of office supplies ordered thru Office Depot for the yard + Order and maintain inventory of plotter paper and toner to process poster orders + Order and maintain inventory of departmental carbon copy forms stored in the Document Centre to have available to subs and trades + Order copy machine paper for the yard + Order coffee supplies and distribute weekly + Create labels and schedule pick-ups for FedEx + Pick up FedEx, UPS and Office Depot packages from the front gate + Collect and distribute daily mail from USPS to each department + Assist in the reproduction of proposals to be sent to the government for bidding + Create service calls for the Xerox printers when they have an error code. + Order and maintain supplies for all Xerox copiers both in the yard and satellite offices **Skills:** + Strong communication skills and work ethic Works well with others and under pressure + Attention to detail Strong attendance and punctuality + Must be proficient in MS tools Able to multitask and prioritize workload good customer service skills required + Must be able to obtain a DBIDS credential to access the US Navy Installation (Navy Base) + Able to troubleshoot Xerox machines, IFS and SRDAP systems **Education:** + High School graduate and some college **About US Tech Solutions:** US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** (********************************** . US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Desirable Qualifications Bilingual in English and Spanish Experience working with student organizations Knowledge of the Brown Act and parliamentary procedures

. North County Serenity House, A Program of HealthRIGHT 360 was founded in 1966 to provide substance use disorder services in the community. North County Serenity House provides a gender-responsive and trauma-informed environment, using evidence-based and best practices that recognize and account for the role that trauma frequently plays in substance use and criminal histories of women. For clients with co-occurring mental illness, we provide integrated substance use and mental health services which treat both conditions as primary. Our residential facility serves up to 120 women (with capacity for up to 20 children under 5 years of age) seeking recovery from substance use disorders. Responsible for providing excellent customer service to clients, visitors, staff, etc. This position also provides administrative and clerical support for North County Serenity House. Responsible for daily reception functions of a front office to a busy behavioral health outpatient facility. This position may also assist with projects across programs and would be cross-trained to assist with data entry duties. Key Responsibilities Administrative Responsibilities: Answers phone calls and directs to appropriate staff. Coordinate intake appointments. Meet and greet clients and visitors. Receive and distribute documents to staff boxes, receive all outgoing mail for pick up, and receive deliveries and process returns. Maintain cleanliness of office and shared staff spaces. Provide assistance as necessary to the medical staff. Provides clerical support to clinical staff and management. Maintains inventory of required office supplies and purchased office materials as needed. Assists with filing, faxing, photocopying as requested. Creates and provides client data reports to supervisors or as requested by an outside agency or the county. Provides coverage for the Intake Coordinator as needed, which includes welcoming, screening and admitting participants to the program. Attends and participates in meetings and trainings as assigned. Participates and attends weekly supervision. Performs and maintains working relationship with internal and external programs. Generate reports and respond to inquiries regarding entered data as requested. Accurately prepares monthly, quarterly, annual and ad hoc reports for management team as requested. Works collaboratively with all disciplines of staff across programs. Arranges work schedule in accordance with agency needs that may include working evenings, weekends, and Holidays. Database Management Responsibilities: Assists Data Entry Staff as needed in preparing source documents to resolve questions, inconsistencies, or missing data. Reviews and assists staff with making necessary corrections to information entered. Compiles, sorts, and verifies accuracy of data to be entered. Enters billing into County systems and maintains internal tracking system for all county submissions. Ensures correct pay sources are created, set-up and changes are completed, reviewed and submitted in EHRS and county systems. Follows-up on all pending claims and corrects and inputs denied claims on a regular basis. Monitors the consistency of client information between systems to ensure reimbursement of claims. Communicates effectively with clinical staff and management team regarding corrections needed in client chart. Responsible for monthly reconciliations. Checks Medi-Cal eligibility for new clients and on a monthly basis for all clients. Maintains confidential information. Performs all duties and projects as assigned, by or before the specific due dates. Quality Improvement Responsibilities: Responsible for complying with policies and procedures to manage fiscal risk and ensure highest quality of care. Record Management Responsibilities: Assist in establishing and maintaining effective and efficient records management systems. Maintains procedures associated with maintaining client privacy rights including, but not limited to the release of client information, HIPAA, subpoenas, and requests for records. Active participation and facilitation in program audits and reviews. In addition, other duties as assigned. Education and Knowledge, Skills and Abilities Education and Experience Required: High School Diploma or equivalent. Drug and Alcohol registration recognized by Department of Health Care Services DHCS. Two years previous administrative experience. Previous work experience working with spreadsheets. Strong computer skills, including Outlook, Excel, Word and PowerPoint. Type 45 wpm. Knowledge Required: Culturally competent and able to work with a diverse population. Ability to independently and in collaboration with others problem-solve. Able to handle multi-lined telephone system and intercom. Skilled in being very detail and results oriented. In compliance with the California Department of Public Health's mandate, all employees must be able to provide proof of COVID-19 vaccination. Medical and religious exemptions are available. Tag: IND100.

FuturePlan is the nation's largest third-party administrator (TPA) of retirement plans, partnering with advisors in all 50 states. FuturePlan delivers the best of both worlds: high-touch personalized service from local TPAs backed by the strength and security of a large national firm, Ascensus. Our roots go back decades, with nearly 30 outstanding legacy firms now joined together to deliver unmatched levels of service, innovation and expertise to a fast-growing client base from coast to coast. The FuturePlan team includes more than 500 credentialed plan professionals, 60 actuaries, and one of the industry's largest in-house ERISA teams. Learn more at FuturePlan.com. Section 1: Position Summary Supports all clerical functions (typing, filing, faxing, copying, mass mailings, phone and mail) to ensure that daily Benefit Trust Services Department Operations needs are achieved in a timely and accurate manner. Section 2: Job Functions, Essential Duties and Responsibilities Responsible for protecting, securing, and proper handling of all confidential data held by Ascensus to ensure against unauthorized access, improper transmission, and/or unapproved disclosure of information that could result in harm to Ascensus or our clients. Our I-Client service philosophy and our Core Values of People Matter, Quality First and Integrity Always should be visible in your actions on a day to day basis showing your support of our organizational culture. Assist with other tasks and projects as assigned Learn functions of all aspects of Support Staff Team to fully support the team and to help maintain excellent customer service Provide clerical assistance necessary to ensure the office meets all service standards including filing, copying, mailings necessary reporting, assisting with opening mail, etc. (Including handling COBRA and HIPAA protected information.) Assist administrator with data entry such as contribution and enrollment processes as needed. Prepare and make all deposits via the necessary process (electronic, paper, etc.) for each Trust. Utilize Benefit Trust Services department Electronic and Paper filing procedures when completing any clerical task including scanning of necessary reports and documents. Provide back up to office receptionist (office duties) as needed. Deliver daily outgoing mail to mailbox. Pick-up incoming mail daily from mailbox. Provide clerical back up support for Benefit Trust Services team members Assist in mass mail projects Miscellaneous errands (post office, bank, etc.) Meet all quality, productivity, and turnaround goals Supervision N/A Section 3: Experience, Skills, Knowledge Requirements Learn functions of Benefit Trust Services administration Obtain a basic knowledge of prevailing wage fringe benefit guidelines, COBRA and HIPPA rules and regulations Effective oral and written communication skills Organization and prioritization skills Software Skills: MS Office (Word, Excel, Outlook), TMS, VHCS, COBRA Solutions Etc. Online portals for Insurance Carriers Bank Deposit Machines (WF CEO, CB&T, Union Bank etc) Detail orientation Ability to work independently Effective Interpersonal skills Demonstrates initiative Good judgment 1 - 2 years office experience We are proud to be an Equal Opportunity Employer The national average salary range for this role is $20-$22 per hour in base pay, exclusive of any bonuses and benefits. This base salary range represents the low and high end of the salary range for this position. Actual salary offered will vary and may be above or below the range based on various factors including but not limited to location, experience, performance, and internal pay alignment. We do not anticipate that candidates hired will begin at the top of the range however, from time to time, it may occur on a case-by-case basis. Other rewards and benefits may include: 401(k) match, Medical, Dental, Vision, Paid-Time-Off, etc. For more information, please visit careers.ascensus.com/#Benefits . Be aware of employment fraud. All email communications from Ascensus or its hiring managers originate ****************** ****************** email addresses. We will never ask you for payment or require you to purchase any equipment. If you are suspicious or unsure about validity of a job posting, we strongly encourage you to apply directly through our website.

One regular, part-time position, 18 hours per week, 12 months per year. The individual hired will have assigned duties at each of the three campus (the Oceanside campus, the Community Learning Center, and the San Elijo campus), based on job responsibilities. Normal work schedule: * Monday: 8:30 AM - 4:00 PM * Wednesday: 1:00 PM - 4:30 PM * Friday: 8:00 AM - 4:00 PM The person selected for this position will be subject to assignment to any district facility during any hours of operation. The first-level interviews with the screening and interview committee will be conducted via Zoom. The second-level interviews will be in-person. RESIDENCY REQUIREMENT: MiraCosta College Board Policy 7800: Employee Residency requires all classified staff, administrators, and temporary/hourly short-term employees to maintain and permanently reside in a principal place of residence in the state of California that is within two-hundred (200) road miles from the employee's regularly assigned district worksite. The purpose of the policy is to promote efficiency and continuity throughout all campus administrative functions, provide students with high quality assistance and accessibility to all academic and campus services, ensure that students receive an engaging education, and respond to emerging student needs. The District may consider an individual request to temporarily reside outside of the State of California or outside the 200-mile limit on a case-by-case basis, not to exceed twelve consecutive months. Under general supervision, perform a variety of routine clerical and administrative support functions requiring a general knowledge of the terminology, procedures and practices applicable to the Associated Student Government (ASG) and Inter-Club Council (ICC); act as first point of contact for students and community members; provide student support through a lens that centers equity in their work and approach; schedule appointments/meetings and assist with events; create and maintain physical and electronic filing systems and perform records management duties; and perform related duties as assigned. Starting at $24.73 per hour (range 9, step 1), with annual salary step increases up to step 5.