Executive administrative assistant jobs in Reading, PA - 94 jobs

Finding a job that fits your lifestyle isn't always easy. Kelly , in partnership with Kenvue, is seeking an Administrative Assistant III to work in Lititz, PA. Sound good? Take a closer look below. We're here to help you find something great that works for you-so you won't miss a moment of what really matters in your life. Pay Rate: $25.38/hr Hours: 8 am - 5 pm Length of Assignment: Approximately 16 weeks - Mid January through May 8, 2026 Why you should apply to be Administrative Assistant III: • Competitive pay rate with weekly direct deposit. • Opportunity to work with Kenvue, a global leader in consumer health and wellness. • Support a collaborative, professional team in a dynamic manufacturing environment. • Gain valuable experience in administrative support for collective bargaining processes. What's a typical day as Administrative Assistant III? You'll be: • Managing and updating sensitive documents related to collective bargaining negotiations. • Supporting communication updates and ensuring information is distributed accurately and timely. • Coordinating logistics for meetings, preparing meeting minutes, and maintaining strict confidentiality for all bargaining-related tasks. • Reporting to the Collective Bargaining Team Lead or Manager. This job might be an outstanding fit if you: • Have an Associate's or Bachelor's Degree (preference for manufacturing support, but other fields considered). • Bring at least 2 years of solid administrative experience, preferably in a fast-paced setting. • Are proficient in Microsoft Office Suite including Word, Excel, Outlook, PowerPoint, and Teams. • Possess excellent communication, organization, time management, and customer service skills. • Adapt well to changing priorities and handle confidential information with integrity. • Hold a Certified Administrative Professional certification (preferred, but not required). What happens next? Once you apply, you'll proceed to next steps if your skills and experience look like a good fit. But don't worry-even if this position doesn't work out, you're still in our network. That means all of our recruiters will have access to your profile, expanding your opportunities even more. Helping you discover what's next in your career is what we're all about, so let's get to work. Apply to be Administrative Assistant III today!

NOW HIRING! - Personal Assistant to the CEO Do you thrive on creating order, anticipating needs, and ensuring everything runs seamlessly behind the scenes? Are you energized by supporting a dynamic leader and managing the details that keep life in perfect flow? American Crane & Equipment Corporation is seeking a Personal Assistant to the CEO - a polished, proactive professional who will serve as the right hand to our CEO, ensuring every day operates with ease, balance, and precision. This position bridges professional, personal, and family priorities with exceptional organization, confidentiality, and care. Why Join Us? (Check us out on YouTube here) Impact & Purpose: Directly support the CEO of a leading manufacturing company by managing the details that allow her to focus on vision, strategy, and leadership. Variety & Challenge: From executive calendars and inboxes to property management, events, and personal logistics - every day is different and meaningful. Trust & Partnership: Work in close partnership with the CEO as her go-to problem solver, organizer, and confidant. Values-Driven Culture: Join a company that believes in GRIT - Growth, Resilience, Integrity, and Teamwork - while working in a role that embodies service, professionalism, and excellence. Salary: Competitive starting yearly salary | based on skills, experience, and industry compensation data What You'll Do: Calendar, Inboxes & Coordination Manage the CEO's full calendars and inboxes, integrating professional, personal, and family commitments. Proactively identify and resolve scheduling conflicts while maintaining clear communication across priorities. Triage incoming messages, flag urgent needs, and draft correspondence as appropriate. Serve as a liaison between the CEO's household, business teams, and external partners. Maintain strict confidentiality in all communications. Property & Vendor Management Oversee maintenance, scheduling, and vendor coordination for multiple personal and rental properties Manage contractors and service providers to ensure timely and high-quality work Track budgets, expenses, and documentation related to property operations and renovations Ensure properties are maintained to the CEO's high standards and that all logistics run smoothly Household & Lifestyle Management Coordinate personal errands and schedule Support family logistics, including travel, events, and daily needs Manage pet care and related scheduling as required Handle all personal matters with professionalism, discretion, and a proactive mindset Project & Team Support Assist with special projects across the CEO's businesses and ventures Coordinate with virtual assistants and contractors to ensure quality and consistency Track deliverables, maintain documentation, and ensure smooth execution across all projects Event & Experience Planning Plan and coordinate personal and small professional events Manage guest coordination, vendors, and logistics to ensure flawless execution Create experiences that reflect the CEO's vision and personal style What We're Looking For: Proven experience supporting a senior executive, entrepreneur, or family office Strong organizational, communication, and project management skills Skilled in managing contractors, vendors, and remote support teams Tech-savvy, with proficiency in Microsoft Office and digital scheduling tools Exceptional emotional intelligence, intuition, and professionalism Absolute discretion and trustworthiness in handling sensitive information Calm under pressure and energized by problem-solving Detail-oriented and driven by excellence Anticipates needs before they arise and takes initiative to resolve issues Thrives in a fast-paced, dynamic environment with evolving priorities Service-oriented with a genuine desire to make life easier for others Work Environment & Physical Demands: On-site Location w/Travel Flexibility: American Crane & Equipment Corporation | 531 Old Swede Road Douglassville, Pennsylvania 19518 Work Type: Full-time, on-site role with occasional travel and schedule flexibility READY TO APPLY? Submit your application online at Recruitment (adp.com) All offers of employment are contingent upon the successful completion of a background check and drug screen, subject to applicable laws and regulations. About American Crane & Equipment Corporation: American Crane & Equipment Corporation is a second generation, women-owned company and for more than 50 years, has been a trusted innovator of high-quality specialty lifting equipment. As a leading manufacturer of cranes, hoists, and other material handling equipment, along with a variety of parts and components for standard, custom, and nuclear applications, we're committed to high quality products and customer satisfaction in an industry where there is no room for mistakes. At ACECO, GRIT Matters. We put perseverance, heart, and integrity into everything we do. Join a team where your contributions matter, and where growth, empowerment, and safety are top priorities. Enjoy a supportive atmosphere, competitive benefits, and opportunities for professional development. Experience is Everything: Our team is built on the foundation of expertise and dedication. With an average tenure of 10 years, our team brings a wealth of knowledge and experience to every project, ensuring top-notch results for our customers. Low Turnover, High Satisfaction: We prioritize creating a positive work environment where people can thrive. That's why our turnover rate is less than 10%, a testament to our commitment to our team members. Here, you can count on the support of your co-workers. What's In It For You? Competitive salary based on experience, skills, education, market data, etc Comprehensive medical, vision, dental, and life insurance available day one (no wait!) Wellness plan Tuition reimbursement Generous paid time off (unused PTO hours will roll over each year) 401K retirement plan 10 paid company holidays Overtime opportunities & more! When you join American Crane & Equipment Corporation, you're not just getting a job - you're becoming part of a HIGH-PERFORMING TEAM. We believe in supporting our team members, fostering growth, and providing opportunities for advancement. How to Apply: Submit your application online at Recruitment (adp.com). All offers of employment are contingent upon the successful completion of a background check and drug screen, subject to applicable laws and regulations. American Crane & Equipment Corporation is an Equal Opportunity Employer. The company maintains and observes employment policies that do not discriminate against any person because of race, color, sex, sexual orientation, gender identity, national origin, religion, disability, age, ancestry and any other basis prohibited by federal, state or local law. This applies to recruiting, hiring, training, compensation, overtime, job classifications, work assignments, promotions, demotions, layoffs, terminations, transfers, and all other conditions of employment. This position requires: Valid proof of identity and authorization to work in the U.S. (Form I-9). Eligibility to access information or technology governed by U.S. export control laws, including 10 C.F.R. Part 810. If government authorization is required for access to controlled technology, employment or start date may be delayed or withdrawn in accordance with applicable law. Certain positions and projects may require the ability to obtain and maintain unescorted access to nuclear facilities in compliance with NRC regulations (10 C.F.R. Parts 26 & 73). The pay for this position is dependent on circumstances including an applicant's skills and qualifications, certain degrees and certifications, prior job experience, market data, and other relevant factors. American Crane & Equipment Corporation offers a wide array of comprehensive benefit programs and services including medical, dental, vision, flexible spending and health savings accounts to our benefits-eligible employees. Additional benefits include retirement savings plans like 401(k) and paid time off, paid holidays, and disability coverage. Some benefits offerings are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. NOTE: American Crane & Equipment Corporation is not seeking assistance or accepting unsolicited resumes from search firms for employment opportunities, unless they have a written agreement for the position they are contacting us about. Regardless of past practice, all resumes submitted by search firms to any employee at American Crane & Equipment Corporation without a valid written search agreement in place for that position will be deemed the sole property of American Crane & Equipment Corporation, and no fee will be paid in the event the candidate is hired by American Crane & Equipment Corporation as a result of the referral or through other means.

A subsidiary of UGI Corporation, UGI Energy Services supplies and markets natural gas, liquid fuels, renewable natural gas, and electricity to 42,000 customer locations across the Mid-Atlantic and Northeastern US. We are a supplier, marketer, and midstream services provider - one backed by 135 years of natural gas experience, plus our own expanding energy infrastructure. Along with buying and selling energy commodities at the wholesale level, UGIES owns and operates key midstream natural gas assets. We offer comprehensive benefits, some of which are: * Paid Vacation time starts with 3 weeks off * 9 Paid Holidays * Medical plan, prescription, dental, vision, life insurance * Paid parental and volunteer time * 401(k) matched savings plan * Tuition Reimbursement Job Posting Job Summary: Performs administrative duties for executive management. Responsibilities may include screening calls, making travel and meeting arrangements, preparing reports and financial data, and customer relations. Requires strong computer skills and also calls for flexibility and excellent interpersonal skills. Duties and Responsibilities: * Answer and route phone calls and assist employees with their questions * Periodic typing of correspondence, filing, and copy reports, etc. * Assist as needed with special projects as requested by other managers * Preparation of professional PowerPoint presentations (graphing, etc.) * Code invoices for payment * Maintain department schedules * Make travel arrangements * Prepare expense reports * Sort and distribute mail * Renew corporate subscriptions * Coordinate mass mailings Knowledge, Skills and Abilities: * Knowledge of UGI organizational structure * Strong organizational skills * Good analytical skills * Ability to organize and coordinate multiple projects * Excellent interpersonal and telephone skills * Knowledge of Access, Excel, Word, and PowerPoint, a plus Education and Experience Required: * Minimum 3 years Executive Secretary Experience or 5 years Administrative Assistant experience * Associates Degree preferred UGI Energy Services, LLC is an Equal Opportunity Employer. The Company does not discriminate on the basis of race, color, sex, national origin, disability, age, gender identity, sexual orientation, veteran status, or any other legally protected class in its practices.

What we offer Explore a world of opportunities with us. Look ahead with us and help shape innovative solutions to make our world more sustainable and life healthier, more vibrant and more comfortable. At Evonik, you have the chance to explore, thrive, and grow alongside 33,000 colleagues. Among attractive career paths and high-quality development programs, we not only offer performance-based remuneration and occupational health benefits but also hybrid and flexible working environments with #SmartWork. Bring your fresh perspective, develop your strengths, break out your mold, and find a career that fits your dreams with us. Click on the link below to learn what our employees have to say about Evonik: ************************************************** Your Purpose at Evonik Join a team where your expertise and initiative make a meaningful impact every day. As an Executive Administrative Assistant within our Crosslinkers business line, you'll provide high-level support to the Senior Vice President and broader leadership team, playing a vital role in streamlining operations, strengthening team connections, and ensuring the smooth execution of key initiatives. More than a support role, this is an opportunity to help drive organizational excellence, foster collaboration across functions, and shape a positive team culture in one of our most fast-paced and strategic business areas. What You'll Do In this dynamic and highly visible position, you'll be trusted to: * Manage executive calendars, coordinate travel, and process expense reports for the SVP and key leaders * Plan and execute meetings, customer visits, and on-site events with efficiency and attention to detail * Create polished reports, and data visualizations using Excel and PowerPoint * Handle confidential materials, track approvals, and provide timecard oversight with professionalism and care * Support workflows in enterprise systems including Workday, SAP, Concur, ADP ETime, and Dynamics 365 * Prepare reports and track data related to payroll, PTO, project time, and other key metrics * Coordinate onboarding/offboarding logistics and provide site support coverage * Lead or contribute to team-building efforts, internal communications, and process improvements * Manage Crosslinkers email distribution lists, visitor registration, and mail/shipment coordination What We're Looking For We're seeking someone who thrives in a high-trust, high-autonomy environment and knows how to balance professionalism with approachability. * 10+ years of administrative experience supporting executives or large cross-functional teams preferred * Strong proficiency with Microsoft Office (Excel, PowerPoint, Word), SharePoint, and Microsoft Teams * Experience with enterprise systems such as SAP, Workday, Dynamics 365, ADP E-Time, and Concur * Excellent organization, time management, and multitasking abilities * Proven discretion with confidential information * Confident and poised communication style, both written and verbal * Prior experience in a corporate or global business setting preferred * Independent, proactive, and comfortable navigating shifting priorities What Sets You Apart You're energized by solving problems, simplifying processes, and anticipating needs before they arise. You jump in, lend a hand, and bring clarity to complexity without needing to be asked. You're also someone who values connection. Whether coordinating across sales, marketing, supply chain, or applied technology teams, you understand the power of communication, teamwork, and culture-building. Why Evonik At Evonik, we believe in investing in our people. This is a chance to build meaningful relationships, take ownership of your work, and contribute to a global business that values innovation, sustainability, and inclusion. You'll join a collaborative, fast-moving environment where admins are seen as key team players. Your voice will be heard, your ideas welcomed, and your growth encouraged. Evonik's Allentown site is one of our core locations in North America, bringing together talent across R&D, business, and operations. Located in Pennsylvania's Lehigh Valley, it offers the best of both worlds: easy access to major cities like Philadelphia and NYC, along with the charm of local breweries, outdoor adventures, and vibrant community events like Musikfest. Whether you're looking for a place to grow your career or plant deeper roots, Allentown is a great place to be. The Evonik Group adopts an Equal Employment Opportunity (EEO) approach. Candidates are assessed based on their educational qualifications, experience, job competencies and potential and shall not be discriminated against on the basis of race, ethnicity, age, gender, religion, nationality, disability or sexual orientation or other classifications protected by local, state, or provincial regulations. Your Application To ensure that your application is proceeded as quickly as possible and to protect the environment, please apply online via our careers portal. Further information about Evonik as Employer can be found at *************************** Please address your application to the Talent Acquisition Manager, stating your earliest possible starting date and your salary expectations. Your Talent Acquisition Manager: Wenda Cenexant [C] Company is Evonik Corporation

NOW HIRING! - Personal Assistant to the CEO Do you thrive on creating order, anticipating needs, and ensuring everything runs seamlessly behind the scenes? Are you energized by supporting a dynamic leader and managing the details that keep life in perfect flow? American Crane & Equipment Corporation is seeking a Personal Assistant to the CEO - a polished, proactive professional who will serve as the right hand to our CEO, ensuring every day operates with ease, balance, and precision. This position bridges professional, personal, and family priorities with exceptional organization, confidentiality, and care. Why Join Us? (Check us out on YouTube here) Impact & Purpose: Directly support the CEO of a leading manufacturing company by managing the details that allow her to focus on vision, strategy, and leadership. Variety & Challenge: From executive calendars and inboxes to property management, events, and personal logistics - every day is different and meaningful. Trust & Partnership: Work in close partnership with the CEO as her go-to problem solver, organizer, and confidant. Values-Driven Culture: Join a company that believes in GRIT - Growth, Resilience, Integrity, and Teamwork - while working in a role that embodies service, professionalism, and excellence. Salary: Competitive starting yearly salary | based on skills, experience, and industry compensation data What You'll Do: Calendar, Inboxes & Coordination Manage the CEO's full calendars and inboxes, integrating professional, personal, and family commitments. Proactively identify and resolve scheduling conflicts while maintaining clear communication across priorities. Triage incoming messages, flag urgent needs, and draft correspondence as appropriate. Serve as a liaison between the CEO's household, business teams, and external partners. Maintain strict confidentiality in all communications. Property & Vendor Management Oversee maintenance, scheduling, and vendor coordination for multiple personal and rental properties Manage contractors and service providers to ensure timely and high-quality work Track budgets, expenses, and documentation related to property operations and renovations Ensure properties are maintained to the CEO's high standards and that all logistics run smoothly Household & Lifestyle Management Coordinate personal errands and schedule Support family logistics, including travel, events, and daily needs Manage pet care and related scheduling as required Handle all personal matters with professionalism, discretion, and a proactive mindset Project & Team Support Assist with special projects across the CEO's businesses and ventures Coordinate with virtual assistants and contractors to ensure quality and consistency Track deliverables, maintain documentation, and ensure smooth execution across all projects Event & Experience Planning Plan and coordinate personal and small professional events Manage guest coordination, vendors, and logistics to ensure flawless execution Create experiences that reflect the CEO's vision and personal style What We're Looking For: Proven experience supporting a senior executive, entrepreneur, or family office Strong organizational, communication, and project management skills Skilled in managing contractors, vendors, and remote support teams Tech-savvy, with proficiency in Microsoft Office and digital scheduling tools Exceptional emotional intelligence, intuition, and professionalism Absolute discretion and trustworthiness in handling sensitive information Calm under pressure and energized by problem-solving Detail-oriented and driven by excellence Anticipates needs before they arise and takes initiative to resolve issues Thrives in a fast-paced, dynamic environment with evolving priorities Service-oriented with a genuine desire to make life easier for others Work Environment & Physical Demands: On-site Location w/Travel Flexibility: American Crane & Equipment Corporation | 531 Old Swede Road Douglassville, Pennsylvania 19518 Work Type: Full-time, on-site role with occasional travel and schedule flexibility READY TO APPLY? Submit your application online at Recruitment (adp.com) All offers of employment are contingent upon the successful completion of a background check and drug screen, subject to applicable laws and regulations. About American Crane & Equipment Corporation: American Crane & Equipment Corporation is a second generation, women-owned company and for more than 50 years, has been a trusted innovator of high-quality specialty lifting equipment. As a leading manufacturer of cranes, hoists, and other material handling equipment, along with a variety of parts and components for standard, custom, and nuclear applications, we're committed to high quality products and customer satisfaction in an industry where there is no room for mistakes. At ACECO, GRIT Matters. We put perseverance, heart, and integrity into everything we do. Join a team where your contributions matter, and where growth, empowerment, and safety are top priorities. Enjoy a supportive atmosphere, competitive benefits, and opportunities for professional development. Experience is Everything: Our team is built on the foundation of expertise and dedication. With an average tenure of 10 years, our team brings a wealth of knowledge and experience to every project, ensuring top-notch results for our customers. Low Turnover, High Satisfaction: We prioritize creating a positive work environment where people can thrive. That's why our turnover rate is less than 10%, a testament to our commitment to our team members. Here, you can count on the support of your co-workers. What's In It For You? Competitive salary based on experience, skills, education, market data, etc Comprehensive medical, vision, dental, and life insurance available day one (no wait!) Wellness plan Tuition reimbursement Generous paid time off (unused PTO hours will roll over each year) 401K retirement plan 10 paid company holidays Overtime opportunities & more! When you join American Crane & Equipment Corporation, you're not just getting a job - you're becoming part of a HIGH-PERFORMING TEAM. We believe in supporting our team members, fostering growth, and providing opportunities for advancement. How to Apply: Submit your application online at Recruitment (adp.com). All offers of employment are contingent upon the successful completion of a background check and drug screen, subject to applicable laws and regulations. American Crane & Equipment Corporation is an Equal Opportunity Employer. The company maintains and observes employment policies that do not discriminate against any person because of race, color, sex, sexual orientation, gender identity, national origin, religion, disability, age, ancestry and any other basis prohibited by federal, state or local law. This applies to recruiting, hiring, training, compensation, overtime, job classifications, work assignments, promotions, demotions, layoffs, terminations, transfers, and all other conditions of employment. This position requires: Valid proof of identity and authorization to work in the U.S. (Form I-9). Eligibility to access information or technology governed by U.S. export control laws, including 10 C.F.R. Part 810. If government authorization is required for access to controlled technology, employment or start date may be delayed or withdrawn in accordance with applicable law. Certain positions and projects may require the ability to obtain and maintain unescorted access to nuclear facilities in compliance with NRC regulations (10 C.F.R. Parts 26 & 73). The pay for this position is dependent on circumstances including an applicant's skills and qualifications, certain degrees and certifications, prior job experience, market data, and other relevant factors. American Crane & Equipment Corporation offers a wide array of comprehensive benefit programs and services including medical, dental, vision, flexible spending and health savings accounts to our benefits-eligible employees. Additional benefits include retirement savings plans like 401(k) and paid time off, paid holidays, and disability coverage. Some benefits offerings are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. NOTE: American Crane & Equipment Corporation is not seeking assistance or accepting unsolicited resumes from search firms for employment opportunities, unless they have a written agreement for the position they are contacting us about. Regardless of past practice, all resumes submitted by search firms to any employee at American Crane & Equipment Corporation without a valid written search agreement in place for that position will be deemed the sole property of American Crane & Equipment Corporation, and no fee will be paid in the event the candidate is hired by American Crane & Equipment Corporation as a result of the referral or through other means.

-Provide administrative assistance to members of the Vaccines Clinical Research & Development - Schedule appointments/conference calls/meetings/WebEx - Extensive calendar set up for Sr. Director, and other members - Maintain shared folders for the group as needed - Coordinates calendars, meetings, travel arrangements, lodging and off-site conferences - Schedule and coordinate events including lunch and dinners both on-site and off-site - Greet and assist visitors both Client employees and outside clients - Maintain confidential department records and files - Maintains regular contact with suppliers and vendors - Email correspondence to internal and external clients - Purchase supplies for the department and computer paraphernalia as needed for group - Prepares expense reports for group - Set up interviews for internal positions both at local site and Pearl River NY site - Worked with on-boarding for new hires and off-boarding for employees who left the company - Composes routine letters and memorandums - Provides editing quality check of documents, presentations, occasionally spreadsheets - Provides printing support and/or set up binders with hard copy materials - Order articles from eLibrary (online system) - Work in new system ENGAGE - Upload documents into ELARA/PTMF plus add information on separate spreadsheet for Clinical record keeping - Backup for other admins, when they are out of office, to meet the needs of her people - Order office equipment and cell phones for existing employees - Secure office/cube space for new hires through Get Service system - Download articles and abstracts into EndNote as needed. - Potential other duties associated with administrative support, as assigned

You're someone who naturally brings calm to chaos. You thrive on being the right-hand to a busy leader-anticipating needs, handling details, and making sure nothing gets missed. You're organized, gracious under pressure, and able to listen carefully to what's said (and unsaid), then take thoughtful action. You're confident, but not attention-seeking. You don't need to be in charge-you'd rather support the person who is. You understand the importance of staying flexible and focused, even in the middle of a fast-paced day. You take pride in noticing the small things that make a big difference, and you genuinely want to help people succeed-especially the people you support. Liberty Employment Solutions exists to help small and medium-sized organizations solve their people pain. We believe in creating People Strategy solutions where HR isn't just about policies, but also about the humans choosing to be on mission with an organization. We help organizations effectively attract, identify, and retain the right humans for their roles and team. If this sounds like a mission you'd like to be a part of, let's connect! Your Role in Our Mission: Support our owner with scheduling and calendar coordination Monitor our owner's email, voicemail, and other correspondence Stay on top of calendar updates throughout the day and resolve conflicts Run occasional errands for the office and owner Help coordinate personal appointments and logistics as needed Complete client-related administrative work What You'll Need: Minimum high school graduate (some college preferred) Office experience in small, growing business Effective communication skills Experience working in role with administrative responsibilities Project Coordinator experience, a plus Familiar with Microsoft Office suite What We Bring to the Table: A team laser-focused on our Mission: To change the world of work, one small business at a time An opportunity to use your gifts and skillsets to move our mission forward Work/Life Balance Paid Holidays - even for part-time employees! Birthday Days Off Personal and Professional Development Opportunities What You Bring to the Table: Authenticity: You show up as you are-honest, reliable, and consistent in how you work and communicate. You don't try to be something you're not. Relational Service: You understand the importance of learning about others - who they are and what's important to them. When you know someone, you know how to serve them. Teamwork: While you can work independently, you know better decisions are made and problems are solved more effectively as a team. You want to help others succeed. Humility: You bring confidence without ego. You're willing to admit when you're wrong so you can learn from your mistakes. Stewardship: You handle details with care, take ownership of your work, and make sure each task is done with excellence. Is Mission-Driven Support Your Sweet Spot? Apply now or call ************ Relatable Skills/Experience: Hiring Assistant, Recruiting Assistant, Project Assistant, Small Business, Office Coordinator, Office Manager, Communications, Administration

Job Description Are you organized, creative, and eager to grow in real estate? Luxe Local Real Estate is looking for a dynamic, full-time Executive Assistant to join our growing team in West Chester, PA. This hybrid role is perfect for someone who thrives on variety, balancing behind-the-scenes coordination, marketing execution, and hands-on client support during showings and open houses. This is a cross-functional role where you'll play a pivotal role in keeping the team organized, the marketing sharp, and clients delighted. If you're ready to learn, contribute, and grow alongside a high-performing team, this is your opportunity. combining operational efficiency, creative marketing, and hands-on client engagement. You'll oversee systems and workflows that keep our team running smoothly, ensure listings are presented flawlessly, and maintain clear communication with clients, contribute to marketing initiatives (social media, property promotions, events), and occasionally support showings or host open houses. Work Schedule (Full-Time, 40-45 hrs/week): Sunday-Thursday (10 AM-6 PM): Core hours focused on administrative, marketing, and client-facing tasks Flexibility for occasional evening showings, events, or adjusted hours based on team and client needs Friday and Saturday are typically off (with occasional weekend coverage for special events or listings) We value work-life balance - weekday flexibility is provided when weekend coverage is needed. Compensation & Benefits Base Salary: $50,000-$60,000 (based on experience) Performance Bonuses: Potential to earn an additional $10,000-$20,000+ annually Per open house stipend ($100-$150) Per closing bonus ($250-$500) Marketing performance incentives PTO + flexible hours after probationary period Opportunities for growth into operations, marketing, or sales roles Compensation: $50,000 - $60,000 base salary based on experience Responsibilities: Provide high-level administrative support to the lead agents and leadership team to ensure seamless daily operations Manage executive calendars, coordinate meetings, and prioritize appointments to maximize efficiency and productivity Oversee email management-including drafting, categorizing, prioritizing, and responding on behalf of leadership when appropriate Prepare, organize, and maintain confidential documents, contracts, and reports with exceptional accuracy Serve as the primary point of contact for internal team communications and external client or vendor inquiries Coordinate travel arrangements, accommodations, itineraries, and logistics for business-related trips Support transaction and listing management by ensuring documentation, timelines, and deliverables are completed accurately Assist in preparing presentations, proposals, and team materials for client meetings, workshops, and strategic planning Maintain and improve standard operating procedures, systems, and organizational workflows Track key KPIs, project timelines, and follow-up tasks to ensure commitments are met, and priorities stay on target Handle light bookkeeping tasks such as expense reporting, invoice processing, and budget tracking Support recruitment and onboarding by coordinating interviews, preparing materials, and ensuring a smooth integration process Manage special projects and initiatives-including events, launches, marketing rollouts, and operational improvements Monitor and organize CRM notes, tasks, and communication logs to keep leadership informed and aligned Protect time, maintain confidentiality, and act as a gatekeeper to ensure leadership can focus on high-value priorities Qualifications: Required Skills & Experience Exceptional organizational and time-management skills, with the ability to juggle multiple priorities and protect executive time Strong written and verbal communication skills, including the ability to draft professional emails, documents, and client correspondence Proficiency with CRM systems, Google Workspace or Microsoft Office, and task/project management tools Ability to maintain confidentiality, exercise sound judgment, and handle sensitive information with discretion Strong problem-solving skills and the ability to anticipate needs before they arise High attention to detail, accuracy, and follow-through in a fast-paced, deadline-driven environment Experience managing complex calendars, scheduling, travel arrangements, and meeting logistics Ability to work both independently and collaboratively while supporting a high-performing leadership team Professional presence, emotional intelligence, and the ability to communicate effectively with clients, vendors, and team members at all levels Reliable transportation and flexibility to support occasional evening/weekend events or urgent needs Preferred Skills Prior experience as an Executive Assistant, Operations Assistant, or administrative partner in real estate, professional services, or a fast-paced small business Familiarity with real estate workflows, transaction timelines, listing processes, and industry terminology Experience preparing presentations, reports, proposals, or meeting summaries Background supporting executives, forward-thinkers, or sales leaders with high-volume communication Comfort with basic financial tasks such as expense reporting, budgeting, or light bookkeeping Experience improving systems, creating SOPs, or establishing organizational workflows About Company Luxe Local Real Estate is a boutique team based in West Chester, PA, known for exceptional client service, high design standards, and strong community presence. We specialize in residential and new construction real estate and are committed to combining local expertise with modern marketing and technology. Our culture values teamwork, excellence, and authentic relationships both within our team and with every client we serve.

DIRECT HIRE Financial Office Administrator opportunity! We're looking for an organized, proactive and detail-oriented Administrator for a Financial Services office in Allentown, PA. This is a great opportunity for someone looking to grow in the financial services industry while providing high-level administrative and client support. Duties Manage the CEO/President's calendar, emails, meeting prep, and follow-up tasks Assist with financial planning materials, client data collection, and basic plan reports Maintain accurate client information in CRM systems Prepare and organize documents, meeting notes, and internal correspondence Support billing processes, client communications, and general office operations Serve as an internal SmartOffice Subject Matter Expert Help keep workflows, projects, and team action items on track Contribute to HR/culture initiatives and assist with assessments Provide a polished, professional experience for clients and visitors Requirements Bachelor's degree required Proven experience providing operational support to a professional individual or team in a fast-paced environment Background in Financial Services, Insurance, or related professional services required Proficiency in Microsoft Office; familiarity with SmartOffice CRM a plus Professional presence, excellent judgment, and a client-first mindset Gage is a trusted professional recruiting firm with over 40 years of experience, connecting top talent with career opportunities in multiple sectors. With a people-first approach, Gage empowers and connects employers and candidates across multiple industries, including finance, accounting, administrative, manufacturing, skilled trades, and more. Gage specializes in direct-hire skilled and professional placements, as well as contract jobs, internships and temporary roles with local, national and global employers. Gage is an equal opportunity employer headquartered in Reading, Pennsylvania. #TalentAcquisition #SearchSolutions #StaffingSolutions #JobOpportunities #HiringNow #Jobs #JobSearch #CareerGrowth #WorkWithUs #Recruitment #NowHiring #CareerOpportunities #WorkforceSolutions #GageTalent #GageCareers #GreaterReading #Reading #Lancaster #Philadelphia #Pennsylvania #USA #WomanOwned #GageTalentNetwork

Job Description Are you highly organized, proactive, and great at keeping leaders focused and on track? Do you enjoy managing details, anticipating needs, and bringing structure to a fast-paced work environment? Immaculate Custom Cleaning Inc. is seeking a dependable Executive Assistant to support our leadership team and help keep daily operations running smoothly behind the scenes. This role is ideal for someone who thrives on organization, clear communication, and taking ownership of administrative systems that allow executives to operate at their best. You will play a key role in maintaining order, managing sensitive information with discretion, and ensuring that nothing falls through the cracks. This is an excellent opportunity for a detail-oriented professional who enjoys being the right hand to leadership and growing with a scaling organization. Compensation & Benefits: Base Salary: $50,000-$55,000 Performance-Based Bonuses Health Benefits and Designated Company Vehicle Stable, Long-Term Position Opportunities for Growth Within the Company Compensation: $50,000 - $55,000 yearly base salary Responsibilities: Coordinate and oversee daily service operations across a large volume of residential properties, ensuring consistency and quality Act as a communication bridge between leadership, field teams, and clients to maintain clarity, accountability, and follow-through Manage scheduling, staffing, routing, service standards, and customer interactions to keep operations running efficiently Maintain and improve internal systems, workflows, documentation, and quality controls to support scalable growth Provide hands-on support when needed through team training, onboarding, inspections, and operational problem-solving Qualifications: Adaptable, calm under pressure, and able to prioritize in a fast-paced environment Strong problem-solving skills with a proactive, solution-oriented mindset Reliable, communicative, and self-motivated with a high level of integrity Experience supporting or leading teams in service operations or small-business settings Detail-oriented with a track record in process improvement, scheduling, or operational systems About Company Immaculate Custom Cleaning Inc. is a family-owned company serving Lancaster County with dependable, detail-focused residential cleaning services. We're known for combining professionalism with a personal approach that clients trust. Since 2019, we've grown by investing in our people, refining our systems, and maintaining high service standards. Our team enjoys a supportive work environment, clear expectations, and the opportunity to grow alongside a company with a strong vision for the future.

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JOB TITLE: Executive Assistant DEPARTMENT: Front Office STATUS: Temporary Employment (6 months) REPORTING TO: PiAC Executive Team SUMMARY: The Piasecki Aircraft Corporation (PiAC) Executive Assistant & Operations Coordinator provides comprehensive administrative support to the CEO and COO while serving as the primary point of contact for daily office operations. This role is responsible for managing executive schedules and travel, facilitating internal and external communications, and maintaining the efficiency of the PiAC office and Heliplex facility. The ideal candidate is an organized, proactive problem-solver capable of balancing high-level executive support with hands-on office management. RESPONSIBILITIES: Executive Administrative Support: Manage and prioritize the CEO and COO's calendars, including scheduling meetings, troubleshooting conflicts, and coordinating logistics for internal and external engagements. Plan and secure all necessary arrangements for domestic and international travel, including itineraries, reservations, and expense reporting. Prepare and edit correspondence, presentations, and meeting materials on behalf of leadership, ensuring accuracy and confidentiality. Coordinate staff meetings, including compiling briefing materials and documenting meeting minutes and follow-up actions. Act as a liaison between staff, leadership, and external stakeholders to ensure timely communication and project coordination. Other duties as assigned. Office Operations & Facilities Management: Serve as the primary receptionist for the facility, welcoming guests, managing visitor logs, and handling incoming/outgoing mail and deliveries. Maintain office efficiency by managing inventory, ordering office supplies, and ensuring breakrooms and kitchens are stocked and organized. Coordinate employee morale events, including luncheons, holiday parties, and client meetings. Support the management of the Heliplex facility by serving as a point of contact for tenants, coordinating space walk-throughs, and assisting with tenant communication. Liaise with vendors regarding facility maintenance, cleaning, and security personnel logistics to ensure a safe and professional work environment. Support the Finance and Procurement teams by organizing vendor invoices and assisting with purchase requisitions as needed. Other duties as assigned. KNOWLEDGE / SKILLS / ABILITIES: Strong planning skills with the ability to prioritize multiple tasks in a fast-paced environment with minimal supervision. Professional verbal and written communication skills, with the ability to interact effectively with all levels of the organization and external partners. Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and comfortable learning new internal systems. Proven ability to handle sensitive information with confidentiality and exercise sound judgment. Willingness to handle a wide variety of tasks, from high-level scheduling to hands-on office organization. EDUCATION / CERTIFICATIONS / CLEARANCES: Bachelor's degree in Business Administration or a related field (or equivalent professional experience). 3+ years of experience in an administrative, office management, or executive support role. Experience coordinating travel and managing complex calendars is required.

Job Description Do you love helping people, keeping everyone organized, and bringing calm to a fast-moving environment? Do you take pride in catching details others miss? Does improving systems, solving problems, and keeping everything on track genuinely energize you? We need someone who is organized, helpful, extremely detail-oriented, and learning-based, someone with a positive attitude, a heart for service, grit, and a commitment to excellence in everything they do. As an Administrative Assistant with Docs In a Row, you will manage real estate files from contract to close and ensure every detail is handled with precision. You'll arrange inspections, assist with escrow documentation, schedule repairs, track deadlines, and make sure offers and counteroffers are executed accurately and on time. The right person enjoys helping others, loves creating structure, and thrives in a fast-paced, high-volume environment. You take ownership of outcomes, embrace responsibility, and consistently look for ways to support our agents and improve our systems. This role offers the chance to grow, expand your skill set, and increase your income as you take on more responsibility. Docs In a Row, led by Dawna Eshleman, supports real estate agents with high-volume, contract-to-close services. We are seeking someone who brings heart, grit, and an exceptional eye for detail. You must be licensed or willing to obtain your real estate license, and we are open to training the right person, because for us, talent, attitude, and work ethic matter most. This position works out of the Exton Keller Williams office Tuesday-Wednesday-Thursday, with remote work on Monday and Friday (non-negotiable). Compensation Base salary range: $52,000 - $56,160 Estimated bonus income: $9,000 - $10,000 (based on ~180 closings) Paid Time Off Compensation: $52,000 - $56,160 Base salary range Responsibilities: Support the transaction coordination team by organizing documents, maintaining orderly file systems, and ensuring all information is accurate and up to date Input client, property, and transaction data into company systems with exceptional attention to detail Manage calendars, schedule appointments, and coordinate meetings for team members Assist with communication by handling incoming calls, emails, and messages; respond promptly or route to the appropriate team member Track leads, referrals, and communication sources, and ensure accurate logging within internal systems Provide customer service support by assisting agents, clients, and vendors with questions or needs related to documentation, scheduling, or general inquiries Help prepare, proofread, and format documents, addenda, and internal materials Coordinate office logistics such as ordering supplies, organizing digital and physical files, and ensuring smooth daily operations Support the team in maintaining compliance by uploading required documents and assisting with brokerage submission tasks Update team members regarding important deadlines, missing items, or action steps required for ongoing files Assist in refining company systems, checklists, and processes to improve efficiency and organization Maintain positive relationships with agents, vendors, and internal staff while promoting a high level of professionalism and client care Handle special projects, research tasks, and administrative initiatives as needed Uphold Docs In a Row's values-heart, grit, integrity, accountability, and teamwork-through every task and interaction Qualifications: Strong written and verbal communication skills, with the ability to represent the company professionally Highly organized with exceptional attention to detail and consistency Heart, grit, integrity, and a service-focused attitude that aligns with Docs In a Row's core values Tech-savvy and comfortable navigating multiple platforms, CRM systems, and digital tools Ability to manage multiple tasks, prioritize effectively, and support a fast-moving team Strong critical thinking skills and the ability to troubleshoot administrative or scheduling challenges Comfortable interacting with agents, clients, vendors, and team members with tact and professionalism Detail-oriented and process-minded-enjoys checklists, systems, and structured workflows Coachable, learning-based, and eager to grow within the company Able to work independently while staying aligned with team goals and standards A proactive, “how can I help?” mindset-willing to step in, support others, and take ownership of tasks Experience in real estate or administrative support is a plus, but not required About Company Docs In a Row is a trusted, high-volume transaction coordination company known for its commitment to accuracy, communication, and exceptional client service. Led by Dawna Eshleman, our company supports real estate professionals by managing their contract-to-close process with precision and care. We value heart, grit, integrity, accountability, and teamwork, and we are committed to doing things the right way every single time. We provide a supportive environment where team members can learn, grow, and thrive while contributing to the success of the agents we serve.

* Provides critical operational, administrative, and coordination support for Good Shepherd Learns & Creates (GSL&C). This role ensures smooth execution of the clinical rotation and observation programs, mandatory education processes, educational activities, event logistics, purchasing, and general departmental operations. The Administrative Assistant works closely with students, universities, clinical teams, Marketing, HR, Nursing, Contract Management, and other internal and external partners to maintain an efficient and positive experience for all stakeholders who engage with GSL&C programs. * ESSENTIAL FUNCTIONS * CLINICAL ROTATION & STUDENT OBSERVER PROGRAM COORDINATION * Coordinates all therapy clinical rotation and student observer programs, including inbox management, stakeholder communication, and onboarding compliance. * Schedules therapy clinical affiliation and observer students across the organization. * Oversees student application cycles; distributes materials to instructors and supports student-instructor placement decisions. * Maintains the annual Clinical Rotation SmartSheet and verifies completeness of onboarding materials. * Communicates with students and site managers to confirm readiness and start dates. * Coordinates the two annual match windows (Fall & Spring) and communicates timelines to university partners. * Maintains and updates the affiliation agreement spreadsheet; partners with Contract Management to ensure agreements remain current. * Ensures student program content on the external website is accurate and updated by coordinating with Marketing. * Monitors the Learn inbox and routes inquiries appropriately. * COORDINATION OF LEARNING ACTIVITIES, EVENT SCHEDULING, & LOGISTICS * Collaborates with content developers to gather required documentation for continuing education unit/credits (CEU) applications. * Submits CEU applications and maintains all CEU approval documentation. * Coordinates event scheduling, logistics, room reservations, communication, and onsite support for GSL&C and research activities. * Coordinates and communicates with internal stakeholders to ensure annual mandatory education content is renewed annually within the learning management system. * ENSURES OPERATION OF ADVANCED TECHNOLOGIES AND LAB EQUIPMENT * Serves as the primary point of contact for technology and equipment issues, coordinating troubleshooting needs with IT, BioMed, external vendors, and internal stakeholders. * Initiates repair or maintenance requests for lab technologies and track progress through resolution; maintain associated documentation. * Maintains inventory of lab equipment, software licenses, and service agreements. * Coordinates scheduling and logistics for lab utilization across clinical programs, research activities, and academic partnerships. * PRODUCES INFORMATION * By transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics as needed and in a very efficient and timely manner. * ASSISTS MANAGEMENT TEAM * By performing administrative and delegated duties that involve confidential information and interaction with members of management, all associates, volunteers, patients/residents/clients and the community. * By arranging travel, planning meetings and events, and participating in special events organization as requested. * ASSISTS THE OFFICE STAFF * By sorting and distributing mail, ensuring receipt of key reports and other duties as assigned. * MAINTAINS DEPARTMENT SECURITY * By following internal policies related to confidentiality. * SUPPLIES * Ensures adequate level of supplies is maintained by inventorying amounts on hand and replenishing stock when needed. * WELCOMES GUESTS AND CUSTOMERS * By greeting them, in person or on the telephone; answering or directing inquiries. * MAINTAINS CUSTOMER CONFIDENCE AND PROTECTS THE ORGANIZATION * By keeping information confidential. * CONTRIBUTES TO TEAM EFFORT * By assisting others when necessary. * QUALIFICATIONS: * To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Education * High School Diploma required * Associate's Degree preferred * Work Experience * 3-5 years of progressive professional assistant experience and responsibility preferred * Experience in healthcare, higher education, or academic clinical placement coordination preferred * Licenses / Certifications * N/A

Job Description JOB PURPOSE Perform advanced, diversified and confidential administrative duties which directly support executives (Vice Presidents). The position requires broad and comprehensive experience, high organization, skill and knowledge of the organization, policies and practices as well as a positive attitude. CORE RESPONSIBILITIES Provides administrative support to the executive and the executive\'s immediate staff with a high degree of integrity, tact, diplomacy, and confidentiality. Communicates requests and information from the executive to managers and others in the organization and follows up on the status of assignments. Assists the executive with managing workflow by scanning, highlighting and prioritizing incoming correspondence, e-mail, verbal requests, etc. and engage in subsequent follow-up of action items. Initiates routine correspondence and resolves routine inquiries. Prepares reports, presentations, agendas, and meeting minutes as required. Creates the reports with multiple aications including but not limited to Microsoft Word, Excel, and PowerPoint. Manages and supports telephone calls, visitors, mail, and email. Coordinates meeting activities, manages executive\'s calendar, prepares travel arrangements, expense accounts and processes contracts/invoices in a timely manner. Maintains effective partnering relationships with other executive administrative support ensuring a high level of teamwork and sharing of appropriate information. Serves as a backup for other executive administrative support as needed. Performs other duties as assigned, i.e. coordinate delegations of authority, new hire set-up. Complies with all policies and standards. Callouts: - Role is hybrid in Allentown, PA office- home Mon/Fri and in office Tuesday, Wednesday, Thursday or more often as required to escort visitors, support meetings and other in-office activities. Required Education High School Diploma and 5 years experience Associate\'s Degree with 3 - 5 years exp Qualifications Proficiency in typing and using multiple computer aications including the MS Office Suite of products, Word, Excel, and PowerPoint. Ability to learn and facilitate Zoom/Teams meetings. High degree of integrity and respect for maintaining confidential information. Ability to prioritize work assignments with flexibility to quickly adapt to rapidly changing priorities and to a changing environment. Ability to clearly convey simple and complex material verbally and written. Ability to remain cooperative and tactful in stressful situations. Ability to work independently with limited supervision or in a team environment. Willingness to learn and share information (as needed) using different methods, for example: PowerPoint, SharePoint. Ability to learn and anticipate future needs and proactively address those needs. Demonstrated mastery in PC skills; experience with presentations and information sharing software; for example, PowerPoint, SharePoint. Experience in supporting an executive officer.

CareGivers America - NEPA, a Modivcare Personal Care Service, is looking for an Administrative Associate. You will have the opportunity to make a meaningful impact by ensuring the smooth operation of our administrative processes and providing exceptional support to our team. Pay: $13-$14 Hourly Schedule: M-F 8:30AM-5:00PM Office Address: 245 Butler Ave., STE 105 Lancaster, PA 17601 Benefits and Perks… Medical, Dental & Vision Insurance 401(k) with a 6% match Paid Time Off 10 Paid Holidays Employee Assistance Program Employee Discounts (retail, hotel, food, restaurants, car rental, and much more!) Voluntary Term Life and AD&D Insurance Legal Services Insurance Short-Term and Long-Term Disability Accident, Critical Illness & Hospital Indemnity Insurance You will... Courteously greet visitors and other clients, determine their nature of business, and direct them to the appropriate person or destination. Operate multi-line phone; take messages or field/answer all routine and non-routine questions. Responsible for reception and signing for front office packages. Responsible for sorting and distributing mail. Schedule and organize complex activities such as meetings and department activities for all management team members. Handle a wide variety of administrative-type functions for office/management staff. (i.e. typing, filing, obtaining supplies, coordinating direct mailings, working on special projects) We are excited to speak to someone with the following… High School Diploma or GED 1+ years of receptionist and/or secretarial and/or administrative experience required. Experience in Home Care preferred Our Mission: To provide access to the care that matters for those who need it most. Our Values: Caring: We care about what we do and who we do it for. Collaborative: We value the perspective and experience of all. Dedicated: We are committed to making a real world impact. Purposeful: We know our work has meaning. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace

Scope/Summary: We're a company of agile, customer-oriented individuals with a shared commitment to integrity, servant leadership, and teamwork. Our associates take pride and ownership in their work and innovate to provide the highest quality, life enhancing medical technology in the world. Together, we're in it for life! The primary purpose of this job is to support the Operations Manager and Manufacturing Area Managers. The position is responsible for updating daily production plans, physical inventory counts, Oracle purchase orders, receiving and stocking purchased inventory, entering daily production data, updating efficiency files, and supporting ad hoc requests as needed. Accountabilities & Responsibilities: • Adhere to Viant Core Beliefs and all safety and quality requirements. • Analyze Oracle WIP moves and update daily production plan. • Manage consumable inventory min/max levels, including physical inventory counts. • Create and submit Oracle PO requests. • Communicate inventory orders with Buyer, Team leads and Operators. • Receive, Unpack, Stock and Lock Inventory • Data entry of production logs and maintenance of production reporting system • Build and produce weekly, monthly, quarterly efficiency reports. • Organize and file production records. • Perform other cross functional administrative support as needed, including but not limited to: inventory related assignments, training & development and maintenance. Position Requirements: • Minimum Education: High school graduate or equivalent. • Minimum Experience: 2 years related experience. Knowledge & Skills: • Strong organizational, analytical and decision-making skills • Research skills and the ability to conduct data analysis with the ability to conjoin complex formulas. • Excellent data entry skills • Proficient in Microsoft Office Suite • Advanced level Excel skills (Pivot Tables & charting) • Ability to comprehend and edit code (visual basic). Benefits: • Medical, dental, and vision benefits-effective date of hire • Company-paid life insurance and disability benefits • Generous Paid Time Off • 10 Company Paid Holidays • 401 (k) plan with Company Match • Tuition Reimbursement • Voluntary Universal Life and Long-Term Care • Voluntary Legal Plan • Pet Insurance

Administrative Assistant (Hybrid - Allentown, PA) Are you an organized, detail-oriented professional with a talent for managing executive-level support? Do you thrive in a fast-paced environment where confidentiality, diplomacy, and efficiency are key? If so, we want you to join our team! Our client is seeking an Executive Assistant to support its senior managment team. About the Role In this role, you will perform advanced, diversified, and confidential administrative duties to support our executive leadership. You will be a key player in ensuring seamless workflow, managing communication, and handling essential administrative functions. Key Responsibilities Provide high-level administrative support with integrity, professionalism, and confidentiality. Act as a liaison between executives, managers, and internal teams, ensuring smooth communication and follow-ups. Manage workflow by prioritizing correspondence, emails, and verbal requests. Prepare reports, presentations, meeting agendas, and minutes using MS Word, Excel, and PowerPoint. Handle executive scheduling, travel arrangements, expense reporting, and contract processing. Assist in organizing meetings, supporting visitors, and managing office logistics. Collaborate with other administrative professionals to ensure efficiency and consistency. Serve as a backup for other executive support as needed. Perform additional duties, including onboarding new hires and coordinating delegations of authority. What We're Looking For Education & Experience: High School Diploma + 5 years of relevant experience OR Associate's Degree + 3-5 years of experience Skills & Qualifications: Proficiency in MS Office Suite (Word, Excel, PowerPoint) and ability to facilitate Zoom/Teams meetings. Strong organizational skills with the ability to prioritize and adapt to changing priorities. Exceptional verbal and written communication skills. Ability to handle confidential information with discretion. Professionalism, tact, and the ability to stay composed under pressure. Self-motivated with the ability to work independently and in a team. Experience supporting executive leadership is preferred. Why Join Us? Hybrid Work Environment - Enjoy a mix of remote and in-office flexibility. Professional Growth - Gain experience working closely with executive leadership. Dynamic Team - Be part of a collaborative and supportive workplace. If you are a proactive, highly organized professional who enjoys supporting leadership in a dynamic environment, we'd love to hear from you! Location: Hybrid (Allentown, PA) Salary: Based on experience Email resumes to ******************** or apply online on the HTSS website!

Job Description NOW HIRING! - Personal Assistant to the CEO Do you thrive on creating order, anticipating needs, and ensuring everything runs seamlessly behind the scenes? Are you energized by supporting a dynamic leader and managing the details that keep life in perfect flow? American Crane & Equipment Corporation is seeking a Personal Assistant to the CEO - a polished, proactive professional who will serve as the right hand to our CEO, ensuring every day operates with ease, balance, and precision. This position bridges professional, personal, and family priorities with exceptional organization, confidentiality, and care. Why Join Us?(Check us out on YouTube here) Impact & Purpose: Directly support the CEO of a leading manufacturing company by managing the details that allow her to focus on vision, strategy, and leadership. Variety & Challenge: From executive calendars and inboxes to property management, events, and personal logistics - every day is different and meaningful. Trust & Partnership: Work in close partnership with the CEO as her go-to problem solver, organizer, and confidant. Values-Driven Culture: Join a company that believes in GRIT - Growth, Resilience, Integrity, and Teamwork - while working in a role that embodies service, professionalism, and excellence. Salary: Competitive starting yearly salary | based on skills, experience, and industry compensation data What You'll Do: Calendar, Inboxes & Coordination Manage the CEO's full calendars and inboxes, integrating professional, personal, and family commitments. Proactively identify and resolve scheduling conflicts while maintaining clear communication across priorities. Triage incoming messages, flag urgent needs, and draft correspondence as appropriate. Serve as a liaison between the CEO's household, business teams, and external partners. Maintain strict confidentiality in all communications. Property & Vendor Management Oversee maintenance, scheduling, and vendor coordination for multiple personal and rental properties Manage contractors and service providers to ensure timely and high-quality work Track budgets, expenses, and documentation related to property operations and renovations Ensure properties are maintained to the CEO's high standards and that all logistics run smoothly Household & Lifestyle Management Coordinate personal errands and schedule Support family logistics, including travel, events, and daily needs Manage pet care and related scheduling as required Handle all personal matters with professionalism, discretion, and a proactive mindset Project & Team Support Assist with special projects across the CEO's businesses and ventures Coordinate with virtual assistants and contractors to ensure quality and consistency Track deliverables, maintain documentation, and ensure smooth execution across all projects Event & Experience Planning Plan and coordinate personal and small professional events Manage guest coordination, vendors, and logistics to ensure flawless execution Create experiences that reflect the CEO's vision and personal style What We're Looking For: Proven experience supporting a senior executive, entrepreneur, or family office Strong organizational, communication, and project management skills Skilled in managing contractors, vendors, and remote support teams Tech-savvy, with proficiency in Microsoft Office and digital scheduling tools Exceptional emotional intelligence, intuition, and professionalism Absolute discretion and trustworthiness in handling sensitive information Calm under pressure and energized by problem-solving Detail-oriented and driven by excellence Anticipates needs before they arise and takes initiative to resolve issues Thrives in a fast-paced, dynamic environment with evolving priorities Service-oriented with a genuine desire to make life easier for others Work Environment & Physical Demands: On-site Location w/Travel Flexibility: American Crane & Equipment Corporation | 531 Old Swede Road Douglassville, Pennsylvania 19518 Work Type: Full-time, on-site role with occasional travel and schedule flexibility READY TO APPLY? Submit your application online at Recruitment (adp.com) All offers of employment are contingent upon the successful completion of a background check and drug screen, subject to applicable laws and regulations. About American Crane & Equipment Corporation: American Crane & Equipment Corporation is a second generation, women-owned company and for more than 50 years, has been a trusted innovator of high-quality specialty lifting equipment. As a leading manufacturer of cranes, hoists, and other material handling equipment, along with a variety of parts and components for standard, custom, and nuclear applications, we're committed to high quality products and customer satisfaction in an industry where there is no room for mistakes. At ACECO, GRIT Matters. We put perseverance, heart, and integrity into everything we do. Join a team where your contributions matter, and where growth, empowerment, and safety are top priorities. Enjoy a supportive atmosphere, competitive benefits, and opportunities for professional development. Experience is Everything: Our team is built on the foundation of expertise and dedication. With an average tenure of 10 years, our team brings a wealth of knowledge and experience to every project, ensuring top-notch results for our customers. Low Turnover, High Satisfaction: We prioritize creating a positive work environment where people can thrive. That's why our turnover rate is less than 10%, a testament to our commitment to our team members. Here, you can count on the support of your co-workers. What's In It For You? Competitive salary based on experience, skills, education, market data, etc Comprehensive medical, vision, dental, and life insurance available day one (no wait!) Wellness plan Tuition reimbursement Generous paid time off (unused PTO hours will roll over each year) 401K retirement plan 10 paid company holidays Overtime opportunities & more! When you join American Crane & Equipment Corporation, you're not just getting a job - you're becoming part of a HIGH-PERFORMING TEAM. We believe in supporting our team members, fostering growth, and providing opportunities for advancement. How to Apply: Submit your application online at Recruitment (adp.com). All offers of employment are contingent upon the successful completion of a background check and drug screen, subject to applicable laws and regulations. American Crane & Equipment Corporation is an Equal Opportunity Employer. The company maintains and observes employment policies that do not discriminate against any person because of race, color, sex, sexual orientation, gender identity, national origin, religion, disability, age, ancestry and any other basis prohibited by federal, state or local law. This applies to recruiting, hiring, training, compensation, overtime, job classifications, work assignments, promotions, demotions, layoffs, terminations, transfers, and all other conditions of employment. This position requires: Valid proof of identity and authorization to work in the U.S. (Form I-9). Eligibility to access information or technology governed by U.S. export control laws, including 10 C.F.R. Part 810. If government authorization is required for access to controlled technology, employment or start date may be delayed or withdrawn in accordance with applicable law. Certain positions and projects may require the ability to obtain and maintain unescorted access to nuclear facilities in compliance with NRC regulations (10 C.F.R. Parts 26 & 73). The pay for this position is dependent on circumstances including an applicant's skills and qualifications, certain degrees and certifications, prior job experience, market data, and other relevant factors. American Crane & Equipment Corporation offers a wide array of comprehensive benefit programs and services including medical, dental, vision, flexible spending and health savings accounts to our benefits-eligible employees. Additional benefits include retirement savings plans like 401(k) and paid time off, paid holidays, and disability coverage. Some benefits offerings are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. NOTE: American Crane & Equipment Corporation is not seeking assistance or accepting unsolicited resumes from search firms for employment opportunities, unless they have a written agreement for the position they are contacting us about. Regardless of past practice, all resumes submitted by search firms to any employee at American Crane & Equipment Corporation without a valid written search agreement in place for that position will be deemed the sole property of American Crane & Equipment Corporation, and no fee will be paid in the event the candidate is hired by American Crane & Equipment Corporation as a result of the referral or through other means. Full-time hours Must be available for in-person/in-office work full-time Monday-Friday 8:00am-4:30pm Occasional Nights/Weekends