Executive administrative assistant jobs in Renton, WA

WHO ARE WE: Founded in 2011, Timberlane Partners is one of the most active Seattle-based real estate investment, development, and asset management companies specializing in multifamily real estate. Led by an experienced team, Timberlane has successfully acquired and developed over $1 billion of real estate assets throughout the West Coast and Mountain West. We pride ourselves on our disciplined, entrepreneurial approach, fostering long-term partnerships, and consistently delivering outstanding risk-adjusted returns. We are seeking a candidate with the ambition to scale aggressively. ABOUT THIS POSITION: The Executive Assistant plays a pivotal role in supporting the Principals through strategic administrative partnership and operational excellence. Reporting to the Chief of Staff or Director of Operations, this role sits at the intersection of executive operations, time management, and organizational flow. This individual demonstrates ownership, courage, and constructive assertiveness-not just supporting the Principals, but driving accountability and follow-through. The Executive Assistant is responsible for ensuring the Principals' time, focus, and priorities are optimized, while overseeing calendar, travel, workflow, and communication management with precision and discretion. Job Title: Executive Assistant Job Type: Full-time Location: Seattle, WA (Hybrid - minimum 4 days/week in office) Reports to: Chief of Staff or Director of Operations Company: Timberlane Partners KEY RESPONSIBILITIES: Manage and protect the Principals' calendar to ensure alignment with strategic goals, priorities, and commitments. Proactively manage email communications, where appropriate, to streamline correspondence and reduce inbox time for the Principals. Organize and prepare for meetings by gathering materials, coordinating logistics, and ensuring follow-up actions are tracked and completed. Coordinate complex travel arrangements, including flights, accommodations, ground transportation, and itineraries. Handle correspondence and documentation, including printing, mailing, copying, and filing with accuracy and confidentiality. Maintain comprehensive and organized records to ensure timely access to information and institutional continuity. Support operational improvements by identifying opportunities to refine systems, enhance efficiency, and strengthen internal processes. QUALIFICATIONS: Excellent written and verbal skills 5+ years EA experience with senior executives Strong time management skills Ability to maintain strict confidentiality Proficiency with Office365 applications and Asana Excellent interpersonal skills and ability to engage with senior level clients Ability to thrive in a fast paced environment Drive and passion Familiarity with the real estate industry a plus COMPENSATION: Full-time, salaried position, $75,000-$95,000 annually plus merit based annual discretionary bonus Employer-paid premiums for medical, dental, and vision coverage Health Care and Dependent Care Flexible Spending Accounts Employer-paid life insurance Long-term disability insurance Employee Assistance Program 401(k) plan with employer-matched of up to 4%: 100% of the first 3% contributed, 50% of the next 2% 20 days of paid time off (PTO) 10 paid holidays Professional development opportunities APPLICATION PROCESS: Once you've submitted your resume via LinkedIn, please prepare a brief cover letter outlining the three main reasons you're excited about this role. This can be emailed to ****************************. Timberlane is committed to a diverse and inclusive staff. We are interested in hearing from people who can work with diverse communities. Candidates of all backgrounds are strongly encouraged to apply.

This role will require occasional onsite presence in Seattle, WA approximately 2-3 days per week. About Risant Health: Risant Health, a nonprofit affiliate of Kaiser Foundation Hospitals, is transforming healthcare by accelerating the adoption of value-based care across community health systems. Headquartered in the Washington, DC area, Risant Health partners with nonprofit, community-based systems-starting with Geisinger-to expand access to care that prioritizes health outcomes and affordability. Backed by nearly 80 years of Kaiser Permanente's value-based care expertise, Risant Health operates independently to support its portfolio of health systems with shared resources, strategic guidance, and operational support-while preserving their community roots. Our team blends startup energy with the financial rigor of a national health system. We ensure financial integrity, guide strategic investments and acquisitions, and serve as trusted advisors to senior leadership. By translating strategy into sound financial plans, we help shape the future of value-based care and drive meaningful impact at scale. Learn more about Risant Health and its anticipated impact on the healthcare industry at ************************** Position Overview: The Executive Assistant at Risant Health plays a critical role in ensuring the smooth operation of day-to-day activities for executive leadership. This individual serves as a trusted partner to our leaders by managing complex scheduling, coordinating cross-functional efforts, and handling sensitive communications. In addition to executive support, the role contributes to company-wide initiatives, board coordination, and operational logistics in a dynamic, fast-paced environment. Key Responsibilities: Executive Support: Provide high-level administrative support to executive leaders, including managing complex calendars, scheduling meetings, coordinating travel, and handling confidential communications. Serve as a liaison between executives, internal teams, and external partners to ensure seamless communication and follow-through. Operations & Logistics: Manage office logistics including facilities coordination, supply management, and basic tech support. Oversee travel arrangements, process expense reports, and support onboarding and offboarding activities. Coordinate large meetings and internal events, ensuring all logistics, materials, and follow-ups are handled with precision. Project & Program Support: Support cross-functional projects by tracking timelines, updating project tools (e.g., Microsoft Teams, shared drives), and preparing polished reports and presentation materials. Facilitate collaboration across teams by ensuring information is organized, accessible, and up to date. Board & Stakeholder Coordination: Manage scheduling, logistics, and documentation for board-related meetings and communications. Maintain strict confidentiality and support smooth coordination between board members and executive leadership. Additional Responsibilities: Act as a subject matter expert on administrative procedures and tools. Provide backup support to other administrative professionals. Assist with special projects, internal events, and organizational initiatives as needed. Qualifications: Education: Bachelor's degree in Business Administration, Human Resources, Social Sciences, Public Administration, Operations, or a related field (flexible). OR Four (4) additional years of directly related experience in lieu of a degree. Experience: Minimum of five (5) years providing executive-level support and managing professional office operations, with regular interaction with senior leadership. Preferred Qualifications: Start-Up Environment: Experience in a fast-paced start-up, ideally within healthcare. Proven ability to build and streamline administrative processes and infrastructure from the ground up. Executive & Corporate Support: Demonstrated success supporting senior leaders in a corporate or executive environment. Must show high levels of professionalism, discretion, and adaptability. Technical Proficiency: Strong skills in Microsoft Office Suite (Word, Excel, Outlook) and calendar management tools. Comfortable with virtual meeting platforms like Microsoft Teams and well-versed in video conferencing etiquette. Project & Program Management: Ability to manage and coordinate complex projects and initiatives. Skilled in resource planning, adapting to change, and fostering collaboration to drive results. Additional Information: Compensation and Benefits: The projected base salary for this position ranges from $81,667 - $107,800 depending on experience and qualifications. This role is also eligible for comprehensive benefits package, including wellness programs, retirement savings, and relocation support as applicable. Join us! If you are passionate about improving healthcare through innovative solutions and want to make a meaningful impact, we encourage you to apply. Risant Health is an equal opportunity employer committed to creating a diverse and inclusive workplace. We welcome applicants from all backgrounds and experiences. All your information will be kept confidential according to EEO guidelines.

Job title : Executive assistant Duration : 2 years contract (possible extension) Pay rate : $38-39/hr on W2. We are seeking an exceptional and highly organized Executive Assistant (Contractor) to provide direct administrative support to a team of five senior executives . This role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a dynamic environment. The ideal candidate will be proactive, professional, and comfortable supporting executives who lead large-scale, fast-moving work. Key Responsibilities: Calendar Management: Proactively manage complex, dynamic schedules for five senior executives. This involves scheduling and confirming meetings, managing time zone differences for global calls, and prioritizing tasks to ensure optimal time management. Resolve scheduling conflicts, ensuring all stakeholders are informed and updated promptly. Communication: Serve as the communication gatekeeper, screening and prioritizing emails, calls, and other correspondence. Draft, edit, and proofread high-quality emails, presentations, and reports for internal and external audiences. Prepare briefings for meetings by compiling relevant documents, reports, and data insights. Travel Coordination: Plan and organize comprehensive travel itineraries, including flight bookings, ground transportation, and accommodation, ensuring alignment with executives schedules and preferences. Prepare detailed travel briefings with all necessary documents and contacts. Administrative Support: Handle a wide array of administrative tasks, including filing, record-keeping, and office supply management, ensuring the executives' office runs smoothly. Oversee expense reports and budget tracking for the executives, ensuring accuracy and compliance with company policies. Qualifications: Bachelors degree in Business Administration, Management, or related field is preferred. 3+ years of proven experience as an Executive Assistant, Program Coordinator, or Junior Project Manager, preferably in a technology or transformation setting. Exceptional organizational skills with a keen attention to detail. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) Excellent written and verbal communication skills, with the ability to communicate effectively at all levels of the organization. Strong problem-solving skills and the ability to anticipate needs and potential challenges. Ability to handle confidential information with discretion and maintain a high level of professionalism. Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals. Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit ******************* to learn more. Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status

IMPORTANT NOTE: A personalized cover letter is required for consideration. Please include it as page one of your uploaded PDF resume. Executive Assistant Reports to Executive Director Salary $80,000-$90,000, benefit-eligible Details Full-time, in-office, looking to fill position immediately About Us The Ferry Foundations are rooted in the Catholic tradition and work to promote the dignity and quality of human life in our communities, especially for the most vulnerable. Our small but mighty family office takes an entrepreneurial, hands-on approach to philanthropy and focuses its impact in Washington state. Our work is inspired by gratitude and trust in God's grace, and we are looking for someone who is animated by those same values. Summary We are seeking an experienced, dedicated, and highly organized Executive Assistant to provide comprehensive administrative support to the Executive Director and help coordinate the operation of our Foundations. The ideal candidate will have exceptional communication skills, unparalleled attention to detail, and a passion for the mission of this family office. Key Responsibilities This person works in tandem with the ED on a daily basis to help execute all operations of the Foundations; he/she is responsible for the administrative side of the operations. Serves as ED's “right hand” and engages in a wide range of daily activities: budget management, grants management, communication with partners, research and synthesis of data, calendaring and emailing, coordinating meetings and small events, handling supplies, organizing data and files, making travel arrangements, and other items as needed. This person should exude professionalism and care as they will be the primary contact for Foundation inquiries, will interface with our investment, HR, legal, and accounting contractors, and will be responsible for guiding the grant administration process. The Foundations operate out of a remodeled historic house on First Hill, and we take great care to preserve our office building. This role includes property management for our office, including coordinating vendors who maintain the interior and exterior, and managing day-to-day care of the site. Our EA will be responsible for keeping files, records, and databases organized. This role requires strong written and visual communication skills. Our hope is that this person is an excellent writer, fluent with Google Suite, able to create slide decks, and comfortable with light graphic design. With a small team and evolving projects and initiatives, responsibilities will evolve; this person should expect other duties as assigned by the ED. Skills + Personal Attributes Required 5+ years' experience as an Executive Assistant Excellent attention to detail and follow-through. Financial literacy and experience with budget management. Top-notch written and verbal communication skills. Advanced proficiency with G-Suite, Canva, and Zoom. Experience and previous success within the nonprofit and or faith-based sectors. Ability to handle confidential information in a professional manner Embrace and promote the Foundations' values and mission. Strong organizational and time-management skills. Demonstrates a “can-do” spirit, ready to solve problems with a positive attitude. Proven ability to take ownership of an area of responsibility and work independently. Team player and supportive colleague with strong interpersonal skills. Flexibility to adapt to changing priorities and work in a dynamic environment. Benefits Base salary, exempt level Medical, vision, and dental insurance. 403(b) retirement savings plan, with employer match. Opportunity to work with a mission-driven organization. We are looking to fill this position as soon as possible. Interested candidates should submit a resume and cover letter through LinkedIn or via email to ********************.

Ascendion is a full-service digital engineering solutions company. We make and manage software platforms and products that power growth and deliver captivating experiences to consumers and employees. Our engineering, cloud, data, experience design, and talent solution capabilities accelerate transformation and impact for enterprise clients. Headquartered in New Jersey, our workforce of 6,000+ Ascenders delivers solutions from around the globe. Ascendion is built differently to engineer the next. Ascendion | Engineering to elevate life We have a culture built on opportunity, inclusion, and a spirit of partnership. Come, change the world with us: Build the coolest tech for world's leading brands Solve complex problems - and learn new skills Experience the power of transforming digital engineering for Fortune 500 clients Master your craft with leading training programs and hands-on experience Experience a community of change makers! Join a culture of high-performing innovators with endless ideas and a passion for tech. Our culture is the fabric of our company, and it is what makes us unique and diverse. The way we share ideas, learning, experiences, successes, and joy allows everyone to be their best at Ascendion. About the Role: Performs a variety of administrative functions. Schedules appointments, gives information to callers, and takes dictation. Composes memos, transcribes notes, and researches and creates presentations. Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports. May assist with compiling and developing the annual budget. Familiar with a variety of the field's concepts, practices, and procedures. Relies on experience and judgment to plan and accomplish goals. Performs a variety of complicated tasks. May direct and lead the work of others. A wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department. Job Title: Administrative Support IV Key Responsibilities: Managing routine scheduling across multiple communication channels including phone, email and chat. Adaptive to last minute changes in work goals that will affect daily work. Ability to communicate effectively at all levels with both internal and external stakeholders. Proven track record of delivering results Minimum Qualifications: At least 2 years' work experience in similar field. Proficient in MS Office products, especially Word, Outlook and Excel. Desired Qualifications: Strong analytic and quantitative skills. Ability to use hard data and metrics to back up assumptions, recommendations, and drive actions. Location: Seattle, WA Salary Range: The salary for this position is between $50,000 - $55,000 annually. Factors which may affect pay within this range may include geography/market, skills, education, experience, and other qualifications of the successful candidate. Benefits: The Company offers the following benefits for this position, subject to applicable eligibility requirements: [medical insurance] [dental insurance] [vision insurance] [401(k) retirement plan] [long-term disability insurance] [short-term disability insurance] [5 personal days accrued each calendar year. The Paid time off benefits meet the paid sick and safe time laws that pertains to the City/ State] [10-15 days of paid vacation time] [6 paid holidays and 1 floating holiday per calendar year] [Ascendion Learning Management System] Want to change the world? Let us know. Tell us about your experiences, education, and ambitions. Bring your knowledge, unique viewpoint, and creativity to the table. Let's talk!

Title: Data Entry Administrative Assistant (Contract for 2+ months) Compensation: $24-$27/hr Industry: Education is eligible for medical, dental, vision, and 401(k). About the Role An institution in Shoreline, WA is seeking a reliable and detail-oriented Data Entry Administrative Assistant to support a busy department during a period of transition. This role is ideal for someone with strong administrative or data-entry experience, particularly individuals who have supported HR or payroll-related functions. You will play a key role in maintaining data accuracy, processing timesheet adjustments, supporting general administrative operations, and assisting with various reporting tasks. The ideal candidate is proactive, organized, accountable, and comfortable working in a fast-paced environment. Key Responsibilities Enter, audit, and verify employee timesheet data with a high level of accuracy Run query reports and document corrections or adjustments as needed Support administrative functions and assist with day-to-day workflow management Perform manual and electronic filing; maintain updated tracking systems Respond to internal inquiries via email in a timely, professional manner Assist with general office tasks and ad-hoc projects as assigned Collaborate closely with the department manager to reduce administrative workload Uphold departmental policies, procedures, and confidentiality standards Qualifications Required: 1-2+ years of administrative, data entry, or office support experience Strong typing accuracy and attention to detail Basic Excel skills and proficiency with Microsoft Office (Outlook, Word, etc.) Experience entering/retrieving data within an electronic records system (PeopleSoft experience is a plus) Familiarity with automated tracking systems and maintaining organized filing systems Basic mathematical competency Strong written and verbal communication skills Ability to manage multiple tasks, prioritize deadlines, and work with minimal oversight Preferred: Background supporting HR, payroll, or timesheet administration Understanding of WA-state employment or payroll-related guidelines (a plus, not required) Experience in professional services, education, or similar environments Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

BCForward is currently seeking a highly motivated Administrative Assistant 1 for an opportunity with our client Role: Administrative Assistant 1 Duration: 3 Months Contract Candidate Requirements: “Looking for resources that would have other organizational type role experience whether administrative, Program management or Reception type roles which have very similar skills used in this role.” • Extensive calendar and scheduling management in Outlook, including handling day-to-day updates and adapting to changes across multiple time zones. Collaborates closely with other admins and team members to coordinate executive schedules and support team needs such as equipment or access requests. Demonstrates flexibility and problem-solving skills to address last-minute changes, ensuring clear communication and timely follow-up with leaders and administrative partners. • Someone who is very organized, can multitask and is able to prioritize tasks. A trustworthy person who is able to help problem solve and is a self-starter ready to learn. Someone who asks question and shows curiosity. About BC forward : Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BC forward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BC forward's 6,000 consultants support more than 225 clients globally. BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BC forward to become a market leader and best in class place to work. BC forward is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability. To learn more about how BC forward collects and uses personal information as part of the recruiting process, view our Privacy Notice and CCPA Addendum. As part of the recruitment process, we may ask you to disclose and provide us with various categories of personal information, including identifiers, professional information, commercial information, education information, and other related information. BC forward will only use this information to complete the recruitment process. This posting is not an offer of employment. All applicants applying for positions in the United States must be legally authorized to work in the United States. The submission of intentionally false or fraudulent information in response to this posting may render the applicant ineligible for the position. Any subsequent offer of employment will be considered employment at will regardless of the anticipated assignment duration.

We are a fusion power company based in Everett, WA, with the mission to build the world's first fusion power plant, enabling a future with unlimited clean electricity. Our vision is a world with clean, reliable, and affordable energy for everyone. Since Helion's founding in 2013, we have raised over $1 billion from long-time investors such as Sam Altman, Mithril, and Capricorn Investment Group as well as new investors SoftBank and Lightspeed to propel us forward. Our last prototype, Trenta, completed 10,000 high-power pulses and reached plasma temperatures of 100 million degrees Celsius (9 keV). We are now operating Polaris, our next prototype on the path to the world's first fusion power plant. This is a pivotal time to join Helion. You will tackle real-world challenges with a team that prizes urgency, rigor, ownership, and a commitment to delivering hard truths - values essential to achieving what no one has before. Together, we will change the future of energy, because the world can't wait. What You Will Be Doing: We're growing our Executive Operations team and hiring Executive Assistants to support senior leadership. In this role, you'll provide essential administrative support, manage priorities, and help drive operational excellence, enabling leaders to focus on high-value work. Depending on experience, responsibilities range from managing calendars and travel logistics to acting as a trusted advisor on strategic initiatives. This is an onsite role that reports directly to a member of the executive team at our Everett, WA office You Will: * Provide comprehensive support to senior leaders, including inbox and calendar management, scheduling, and prioritization of daily activities * Coordinate domestic and international travel logistics, itineraries, and accommodations for leaders and external partners * Support planning and execution of leadership meetings, team events, and offsites * Develop presentations, briefings, and key communications for executives * Track action items, deadlines, and recurring responsibilities * Prepare agendas, itineraries, and briefing materials to ensure leaders are set up for success * Coordinate expense reports, reimbursements, and other administrative tasks * Handle sensitive information with the utmost discretion and professionalism * Serve as a trusted partner to leadership, building strong cross-functional relationships Required Skills: * 5+ years supporting C-suite or senior executives during a period of high-growth * Demonstrated ability to manage complex calendars, logistics, and communications * Exceptional judgment, and professionalism in handling sensitive matters * Experience problem-solving and adapting to shifting priorities * Experience preparing presentations and supporting strategic projects * Proven track record of building trust and operating as a strategic partner #LI-Onsite #LI-TM1 Total Compensation and Benefits Helion's compensation package includes a competitively benchmarked base salary, meaningful equity grants, and comprehensive benefits. Final compensation is determined through a holistic evaluation of your experience, qualifications, and our commitment to internal equity - ensuring fairness and transparency across our teams. We are committed to fostering a fair and equitable environment in every aspect of our operations, including compensation. This is an exempt salaried role. Annual Base Pay $91,000-$120,000 USD Benefits Our total compensation package includes benefits, including but not limited to: * Medical, Dental, and Vision plans for employees and their families * 31 Days of PTO (21 vacation days and 10 sick days) * 10 Paid holidays, plus company-wide winter break * Up to 5% employer 401(k) match * Short term disability, long term disability, and life insurance * Paid parental leave and support (up to 16 weeks) * Annual wellness stipend Helion is an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. If you need assistance or an accommodation during the interview process, please let us know.

Insight Global is currently hiring a highly organized and polished Executive Personal Assistant to provide comprehensive support to a very successful Lead Financial Advisor. This role requires managing both professional and personal priorities seamlessly, ensuring operational excellence across multiple locations. The ideal candidate will be proactive, resourceful, and capable of handling confidential information with discretion. The responsibilities of this role include but are not limited to: -Calendar & Schedule Management: Coordinate personal and professional appointments, meetings, and events. -Travel Coordination: Book and manage travel arrangements using Concur. -Project Management: Oversee projects and ensure timely completion. -Confidential Information Handling: Maintain strict confidentiality in all matters. -Lifestyle Management: -Coordinate with external vendors and service providers -Support property-related activities and upkeep. -Facilitate maintenance of vehicles and other assets. -Operational Readiness: Ensure smooth functioning of office and property logistics. -Financial & Personal Matters: Assist with tasks related to both business and personal life. The annual salary for this position is $125,000. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to ********************.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: **************************************************** Skills and Requirements -Bachelor's Degree required. -Highly polished and professional demeanor. -Strong organizational and multitasking skills. -Experience with travel booking systems (Concur preferred). -Ability to work on-site at office and property. -Discretion and integrity in handling sensitive information. -Background in finance or investment industry

A mission-driven organization focused on advancing strategic initiatives across multiple programs and teams. The environment emphasizes collaboration, high standards, and effective execution, supporting senior leaders in achieving organizational goals while fostering a culture of inclusivity and operational excellence. Position Summary This role provides high-level strategic and administrative support to a senior leader, ensuring seamless management of priorities, communications, relationships, and commitments. The position requires exceptional judgment, discretion, and organizational agility, with the ability to manage multiple responsibilities efficiently and proactively. Key Responsibilities - Act as a strategic partner to senior leadership, managing complex calendars, travel, meetings, communications, and special projects while advancing organizational objectives. - Serve as a liaison across teams and departments, coordinating initiatives, promoting alignment, and supporting cross-organizational collaboration. - Support team operations, events, and culture-building efforts while managing systems, workflows, budgets, and recognition programs to enhance efficiency and engagement. Qualifications - 5-7 years of experience supporting senior executives with strategic partnership, complex scheduling, and executive operations; proven discretion and sound judgment. - Strong organizational, communication, and relationship management skills, with the ability to coordinate work across multiple teams and priorities. - Proficiency with Microsoft 365 and related administrative and project management tools; adaptable and proactive in learning new systems. Compensation Our client has set a base salary range of $150,000 to $170,000. This range is a good faith estimate and may be modified depending on factors such as experience, skills, and educational background. The client retains ultimate responsibility for crafting the offer.

This position provides advanced administrative support to the Bellevue Police Department's Chief of Police and Executive Leadership Team. The role includes managing specialized administrative functions, complex responsibilities, coordinating sensitive communications, and supporting high-level departmental operations. Key duties include complex schedule management for the Executive Leadership Team, often involving shifting priorities, confidential meetings, and coordination across multiple internal and external stakeholders. The position requires independent judgment, the ability to interpret and adapt procedures to unique situations and may involve sub-professional analysis or input on policy and procedural matters. This role may provide oversight to administrative staff and has an impact beyond the Police Department. * Acts as a liaison between the Police Department and the public, City personnel, and external organizations. * Provides confidential support to the Chief of Police and Executive Leadership Team, including managing complex calendars, preparing reports and briefings to ensure the efficient flow of information to support departmental priorities. * Provides high-level administrative support including investigating and responding to complaints and assisting in the resolution of operational and administrative issues. * Independently performs a broad range of complex, sensitive, and confidential administrative, advanced administrative duties, as well as routine programmatic support functions, in support of assigned programs, divisions, and the police department. * Receives and screens visitors and telephone inquiries; refers matters to the appropriate Executive Leadership Team member or recommends appropriate actions to ensure resolution. * Transcribes formal standards investigations and compiles fact-finding documentation with a high degree of accuracy and discretion. Ensures all records are maintained in strict confidentiality and in compliance with departmental protocols and legal standards. * Adapts and interprets administrative guidelines, including unwritten policies, precedents, and evolving practices, to address evolving operational needs. Applies sound judgment in situations where established procedures may not fully apply. * Interprets and communicates program details, policies, and activities pertaining to the Bellevue Police Department and relevant programs. * Develops, updates, and maintains standardized templates and master documents; drafts and distributes professional correspondence, reports, and informational materials. * Designs and maintains contact lists, forms, and informational materials; assists in the preparation of comprehensive reports and informational outputs. * Maintain accurate and current office records, files, and logs for assigned functions to ensure compliance and data integrity. * Collects, compiles, and analyzes data from multiple sources on a range of specialized topics for the development of well-supported recommendations. * Stays current with emerging technologies and administrative tools to enhance efficiency, streamline workflows, and drive continuous process improvement within the department. Supervision Received and Exercised: * Work is generally self-directed, with the supervisor establishing the overall priorities, objectives, and resources for the function, and an incumbent independently carrying out responsibilities and following through to accomplish desired outcomes. New procedures or written materials reflecting policy requirements are reviewed prior to implementation. * May provide oversight to administrative staff. * Judgments and decisions are still guided by policies, procedures, and management-imposed limits, but latitude exists for unreviewed action or decision on routine and some non-routine matters. * Independent decision-making is limited where assignments are made for training purposes. Knowledge of: * Concepts, methodologies, and tools pertaining to the organizing, tracking, and reporting aspects of project management (e.g., business and/or technical writing, accounting and budget administration, research and analysis tools and techniques). * Operational characteristics, services, and activities of assigned functions, programs, and operational area. * Office procedures, methods, and equipment including computers, software, applications, and statistical databases. * Principles and practices used in record keeping, maintaining files, and information retrieval systems. * Interpersonal skills and organizational knowledge for cross-departmental collaboration. * Investigative confidentiality to ensure the secure handling of sensitive information. * Principles of business writing, correspondence, and advanced report preparation. * Microsoft Office Suite, especially Outlook and Teams. Ability to: * Prioritize high volumes of work while performing complex assignments simultaneously, during constant interruptions and evolving priorities. * Perform a full range of advanced clerical and routine technical, administrative, and programmatic work of a general or specialized nature involving the use of independent judgment and personal initiative. * Communicate clearly, effectively, logically, persuasively, both orally and in writing; ability to prepare clear, concise, comprehensive correspondence and documents. * Understand, interpret, and apply general and specific administrative and departmental policies and procedures. * Understand, apply, and/or adapt complex/conflicting oral or written regulations or guidelines to diverse and dissimilar situations. * Interact professionally and courteously with the public, law enforcement personnel and outside agencies, while modeling the Department's core values. * Maintain and transmit highly sensitive and confidential information, exercising a high degree of tact, discretion, and diplomacy in sensitive situations. * Be flexible and handle changing and competing work demands in a timely manner. * Prepare, maintain, file, and index a variety of reports, records, and other written materials. * Research, compile, and interpret a variety of information and make appropriate recommendations. * Exercise good judgment in maintaining critical and sensitive information, records, and reports. * Accurately transcribe formal investigative materials, compile fact-finding documentation, and maintain strict confidentiality in handling sensitive information. * Demonstrate strong attention to detail with the ability to retain and connect critical information. * Troubleshoot and resolve technical issues independently and provide technical support to others. * Work cooperatively with other departments, City officials, and outside agencies. * Establish and maintain effective working relationships with those contacted in the course of work. Education, Experience, and Other Requirements * Four-year college degree with major coursework in a discipline related to the duties of the position and two years of progressively responsible related work experience. * Additional qualifying work experience may be substituted for the education requirement. * Must obtain ACCESS Certification within six (6) months of hire and maintain certification throughout the course of employment with the department. * Successfully pass a law enforcement background investigation that includes a complete criminal records check, polygraph examination, and drug screening. * Must be a citizen of the United States of America, lawful permanent resident, or a Deferred Action for Childhood Arrivals (DACA) recipient who can speak, read, and write the English Language. Physical Demands The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be provided to enable individuals to perform the essential functions. * Work involves walking, talking, hearing, using hands to handle, feel or operate objects, tools, or controls, and reaching with hands and arms. * Vision abilities required by this job include close vision and the ability to adjust focus. * The employee may be required to push, pull, lift, and/or carry up to 20 pounds. * The noise level in the work environment is usually moderately quiet. ____________________________________________________________ Police Department Disqualifiers Due to the critical and high-security nature of police work, top candidates must pass a thorough criminal and background check, polygraph, and drug test. Driving * Automatic * Any DUI conviction within the past 5 years. Any other criminal traffic violation within the past 2 years. Examples include: Reckless Driving, Negligent Driving, or Hit & Run Driving. * Suspension or revocation of your driver's license (for any traffic violation) within 1 year of the date of employment application. * Potential * Applicants' driving record shows a continuing and/or recent pattern of poor decision making. The City of Bellevue is a Drug Free Workplace. DRUGE USAGE: The use of illegal drugs referred to in this acknowledgement means the use of drugs which are unlawful under the provisions of the Uniform Controlled Substances Act in this state or its equivalent in any other jurisdiction. (Misuse of Prescription drugs will be reviewed on a case-by-case basis.) Simple possession of most of the following substances will be considered on a case-by-case basis and may be grounds for disqualification. Note that any use or abuse of drugs may be grounds for disqualification or contribute to rejection during the background investigation; these are merely the automatic disqualifiers. Please call the Personnel Services Unit before applying if you are unsure if the standard applies to you. * Automatic * Illegal opiate use: * Any use of heroin, * Any possession or use of GHB or any other "date rape" drug, including giving it to others, * Any use of any illegal drug within three years of application* (Excludes marijuana) * Misuse of Prescription drugs will be reviewed on a case-by-case basis. * Any use of illegal drugs including marijuana since applying to, or while employed by, any law enforcement agency (including military police agencies). Please note that while some states have decriminalized marijuana, it is still federally illegal and police officers are expected to adhere to all laws and regulations, on and off duty. * Forged/Abused Prescriptions: * Any prescription forgery, prosecuted, undetected or otherwise, within five years of application* * Illegal Opiate Distribution/Manufacturing/Sales: * Any participation in, or allowing of, the manufacture, selling, offering to sell, cultivation, warehousing, distribution, holding or transporting for another, transporting for sale, or financing of any illegal drugs/narcotics within five years of application*, including extraction and concentration of THC oils from marijuana for the production of "honey", "wax", "dabs" or any other THC concentrate, * Any distribution of illegal drugs or illegal distribution of marijuana since applying* to, or while employed by, any law enforcement agency (including military police agencies). Criminal Activity * Automatic * Any adult felony conviction. * Any juvenile felony conviction within the past five years. * Any felony conviction while employed in a criminal justice capacity (including employee, volunteer, intern, and reserve positions). * Any single theft of property or money in excess of $100 value within the past five years. * Potential * Juvenile felony conviction will be carefully reviewed. Candidates with juvenile felony convictions occurring within the last five years will be disqualified. * An applicant's criminal record, including all arrests, prosecutions, deferred prosecutions, "Alford" pleas, and non-conviction information will be thoroughly assessed and may be grounds for disqualification. * Applicants maintain an on-going relationship with individuals who have been convicted of felony crimes and/or who are reputed to be involved in recent or current felonious activity. * Commission of a felony crime (non-conviction) * Applicant has criminal proceedings pending or is under investigation for a crime. * Applicant has been involved in significant misdemeanor activity. * Applicant's history shows a pattern of thefts. * Commission of any crime of violence, including domestic violence. * Commission of any sexual offense within the past five years. Employment * Automatic * Any prior military service members must have received a qualifying discharge as defined in RCW 73.04.005. Applicant must present a record or receipt of United States department of defense discharge documents DD214, NGB - 22 or their equivalent or successor discharge paperwork, that characterizes service as honorable and/or qualifying. * Potential * An applicant's employment history, including a pattern of unexcused absences, discipline, any terminations, or leaving an employer in lieu of termination, will be thoroughly assessed and may be grounds for disqualification. Financial * Automatic * Willful failure to pay income tax or court ordered child support. * Potential * An applicant's financial history, including excessive credit card debt or unresolved accounts in collection, will be thoroughly assessed and maybe grounds for disqualification. Military * Automatic * Any prior military service members must have received a qualifying discharge as defined in RCW 73.04.005. Applicant must present a record or receipt of United States department of defense discharge documents DD214, NGB - 22 or their equivalent or successor discharge paperwork, that characterizes service as honorable and/or qualifying.

Role: Senior Executive Assistant Manage daily schedules and coordinate complex calendars, balancing competing priorities and ensuring alignment with strategic and operational demands. Serve as a professional point of contact for inquiries directed to the Chief of Staff and Assistant CEO; screen, prioritize, and route communications appropriately. Prepare agendas and materials for meetings, ensuring principals are well-informed and prepared. Lead and/or support special projects to drive executive or organizational priorities. Ensure follow-up on the principals' priorities and action items resulting from meetings and other engagements. Support daily planning in collaboration with the Administrative Manager and executive leadership. Schedule and organize internal and external meetings, including agenda development, logistical coordination, technology, transportation, etc. Draft correspondence and presentations on behalf of supported executives. Coordinate official travel for the Chief of Staff and Assistant CEO, including itineraries, lodging, and transportation, including preparing and reconciling travel expenses in Concur in compliance with Sound Transit policies. Provide project or program support on cross-functional initiatives led by the Chief of Staff or Assistant CEO. Take and distribute meeting minutes for key executive team meetings when requested. Serve as backup to the CEO's Executive Assistant during absences, ensuring seamless continuity in managing the CEO's calendar, logistics, and correspondence as needed. Support Office of the CEO office operations such as office supply purchasing, payment of invoices, hardware and telecom support, etc as needed. Other duties as assigned. Required Skills and Qualifications: 6 yrs of executive admin experience Location: Downtown Seattle Duration: 8 weeks Pay: $42 per hour

The Executive Assistant (EA) supports the operational functions of the Office of the Provost and Academic Affairs, reporting to the Director. The EA manages faculty hiring workflows, contract and CSA coordination, stipends, documentation systems, and project tracking and communications for college-wide initiatives such as Achieving the Dream. This role also serves as the SharePoint administrator for the division, maintaining accessible, compliant, and up-to-date records. Working in close alignment with another EA under the Director s guidance, this person maintains a primary focus on operational and faculty processes while remaining cross-trained to provide executive support coverage when needed. This scaffolded approach ensures continuity, role clarity, and seamless support for Academic Affairs operations and institutional initiatives. Pay, Benefits & Work Schedule Position Salary Range: $72,488/year - $101,484/year The salary information shown above is a general guideline only. The salary will be determined based on candidate's qualifications and related experience, as well as market and business considerations. Typically, new hire starts no higher than $79,737/year based on Bellevue College Exempt salary schedule. We offer comprehensive compensation package with salary and benefits as the main components. Generous benefits package is offered through Washington State plans that includes multiple medical, dental, life and disability coverage choices for employees and dependents; choices of retirement and deferred compensation plans; paid holidays, sick, and vacation plans; transit program, reduced tuition, employee discounts and memberships, etc. The employee is scheduled to work 40 hours per workweek. This position is exempt from the overtime provisions of the Fair Labor Standards Act, which means that you are not eligible for overtime pay. About The College Bellevue College is a vibrant, student-centered institution located just 10 miles east of Seattle. Serving one of the most diverse student populations in Washington - we are proud to reflect the global community we serve. As an employer, Bellevue College is committed to fostering a workplace where employees feel valued, supported, and empowered. We believe that our faculty and staff are essential partners in fulfilling our mission, and we prioritize professional growth, collaboration, and innovation in everything we do. Employees at Bellevue College benefit from opportunities to expand their skills, contribute to meaningful work that changes lives, and engage in a community that is deeply committed to inclusion. We are dedicated to creating an environment where creativity and innovation thrive, and where the contributions of every employee help shape both the success of our students and the vitality of the region. At Bellevue College, you will find a community that supports your goals, values your voice, and celebrates your impact. For more about Bellevue College's impact, visit Facts at a Glance. About the Department The Office of the Provost and Academic Affairs provides strategic and administrative leadership for the academic mission of Bellevue College. Led by the Provost and Vice Provost, the Office oversees the planning, coordination, and delivery of high-quality educational programs that promote student achievement, teaching excellence, and equity across the college. This Office supports and collaborates with the academic divisions, curriculum and assessment teams, faculty leadership, and cross-campus partners to ensure that academic initiatives align with institutional goals. It leads major college-wide efforts including Strategic Planning, Achieving the Dream, and serves as the central hub for academic policy, faculty hiring and evaluation processes, and academic program development. The Office also ensures efficient administrative operations and executive coordination for the academic leadership team, supporting openness, inclusive decision-making, and strong internal communication. Through its commitment to student success, access, and innovation, the Office of the Provost and Academic Affairs advances Bellevue College s mission to create equitable learning environments and empower students to transform their lives and communities. Essential Functions Faculty Hiring, Contracts, and Stipends * Manage faculty hiring workflows in ctc Link/TAMS and with Human Resources and Academic Affairs Leadership, including creating position requests, coordinating interviews, and preparing job offer documentation in collaboration with HR and deans. * Coordinate and process Services Contracts Signature Approval forms (CSAs) and faculty contract documents, ensuring accurate routing, coding, and compliance with college and bargaining agreements. * Process instructional compensation requests and stipends initiated through the Office of the Provost and Academic Affairs, ensuring accuracy, timeliness, and documentation standards. * Maintain confidential records related to faculty workload, hiring, and evaluation processes. Academic Initiatives and Committee Support * Provide administrative support for divisional and college-wide initiatives such as Achieving the Dream, tenure review, sabbatical application review, and program review. * Schedule and coordinate committee meetings by managing calendars, preparing agendas, recording meeting minutes, and tracking follow-up actions to completion. * Support committee operations and leadership by ensuring processes are consistent, communication is timely, and documentation standards promote equity and transparency. * Coordinate logistics for operational participation in institutional accreditation preparation and other institutional priorities. * Work in close alignment with another EA and the Director to ensure executive- and operational-level support are complementary and non-duplicative. Records, SharePoint, and Data Management * Serve as SharePoint administrator for the Office of the Provost and Academic Affairs, managing permissions, organizing content, and maintaining up-to-date documentation on SharePoint sites managed by the Office. * Maintain Office of the Provost and Academic Affairs divisional records including hiring, contracts, committee structures, workload, and organizational charts. * Ensure records and documentation systems are compliant, accessible, and audit-ready. * Support onboarding for new academic staff and committee members, ensuring access to necessary resources. * Provide the Director with accurate reports and documentation tracking to inform budget, hiring, and project decisions. Office Operations and Resource Coordination * Monitor and maintain office supplies and shared resources, coordinating purchases and inventory management for the Office of the Provost and Academic Affairs. * Support travel requests, reimbursements, and P-card transactions for divisional staff as needed, ensuring compliance with college protocols. * Serve as liaison for the dean's administrative assistants, supporting consistency in forms, processes, and protocols across Academic Affairs. * Support Academic Affairs participation in college-wide service groups (e.g., President's Cabinet Assistants (PCA), Commencement) by coordinating documentation, logistics, and cross-divisional processes, in collaboration with another EA and the Director. Other Duties as Assigned * Provide occasional backup to a second EA during peak workload or absence. * Participate in professional development and equity efforts to support an inclusive, service-oriented office culture. * Support emergent projects, institutional initiatives, or special assignments at the direction of the Director, Provost, or Vice Provost. Minimum Qualifications * Bachelor's degree in Education, Communication, Business Administration, Public Administration, Office Technology, or a related field. (An associate's degree and two additional years of administrative experience may substitute. Relevant experience may be considered on a year-for-year basis.) * Demonstrated experience managing administrative processes related to hiring, contracts, or academic operations. * Experience tracking documentation, coordinating scheduling, and maintaining organized and accessible digital records. * Demonstrated ability to incorporate diverse perspectives and support inclusive administrative practices. * Ability to work independently, prioritize multiple tasks, respond to shifting priorities, and collaborate across teams to meet deadlines. * Strong attention to detail and organizational skills, particularly in managing large volumes of data or documentation. * Effective communication and customer service skills for working with faculty, administrators, and staff. * Proficiency in Microsoft Office 365 (especially Outlook, Excel, and SharePoint). * Demonstrated discretion and professionalism in handling sensitive or confidential information. * Strong written and verbal communication skills. Preferred Qualifications * Experience with faculty onboarding, hiring, or compensation workflows in a higher education environment. * Experience working with systems such as ctc Link (PeopleSoft), TAMS, or digital contract management platforms. * Experience supporting initiatives like Guided Pathways, ATD, or tenure review processes. * Experience working in a Washington state community or technical college or similar public education setting. Conditions of Employment Bellevue College intends to provide a drug-free, healthy, safe, and secure work and educational environment. Each employee is expected to report to work in an appropriate mental and physical condition to perform her/his/their assigned duties. Bellevue College employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services. Sexual Misconduct and Background Check: Prior to start of employment, finalists(s) for this position will be subject to a pre-employment background check as a condition of employment. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington State Law. Check frequently in your inbox, spam, junk, clutter email folders for any communication regarding the next steps from Bellevue College and our background check partners. Reference Check: Reference checks may include, but are not limited to, contacting references and verification of work experience, and/or past job duties. Other Information * This position is NOT eligible for relocation allowance. * This position is NOT eligible for sponsorship for employment-based visa. How To Apply Applications received by 11/28/2025 will be given full consideration. Applications received after that date may be considered until the position is filled. All individuals interested in this position are encouraged to apply. Your application must include a complete online application and all of the required documents below to be considered complete. Any application that does not provide all requested information will not be considered for the position (only submit required documents with the application, additional documents will not be reviewed.) Please review Application Tips before applying. Current Bellevue College employees should apply the position through Employee Self Service. Required application materials: * Attach a Cover Letter (min 1 pg., max 2 pgs.) * Attach a Resume * Complete Job Questionnaires Contact: If you have questions with regards to the application or the hiring process, please contact Office of Human Resources at ************************ EEO Statement Bellevue College does not discriminate on the basis of race, color, national origin, language, ethnicity, religion, veteran status, sex, sexual orientation, including gender identity or expression, disability, or age in its programs and activities. Please see policy 4150 at ********************************** The following people have been designated to handle inquiries regarding non-discrimination policies: Title IX Coordinator, ************, Office C227, and EEOC/504 Compliance Officer, ************, Office B126. Applicants with disabilities who require assistance with the recruitment process may contact hraccommodations@bellevuecollege.edu . Apply for Job * Explore Jobs * Sign In * New User

Become an integral part of the Payments Marketing team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As a Senior Executive Assistant in Payments Marketing, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. Job responsibilities Maintain complex and detailed calendars Screen incoming calls and determine the level of priority, while using caution in dispensing information Manage the coordination and logistics of both internal and external meetings Arrange and coordinate complicated domestic and international travel Organize all aspects of internal and external events, including catering and transportation Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Maintain department documents, including current organizational charts and Executive Bio's Handle regular activities without prompting, and advise in advance with issues or delays Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities, and skills At least five years of administrative experience Experience supporting at the Managing Director level (or equivalent) or above Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities, and skills College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

Description Do you want to empower organizations to build smarter compensation strategies while ensuring fair pay for all employees? Syndio is a Series C technology company leveraging advanced technology and responsible AI to accelerate decision-making, streamline compliance, and democratize insights for consistent, equitable compensation practices at scale. Backed by $83M in investments from Bessemer Venture Partners, Voyager Capital, and Emerson Collective, we are expanding our team and products to help companies align their rewards strategies with their business goals. Our customers are our greatest asset. Syndio partners with many of the world's most recognized and respected enterprises, helping them implement leading-edge compensation solutions with expert guidance. We analyze pay for over 10 million employees across dozens of countries, ensuring fair, defensible rewards that drive better business outcomes. Join us in our mission to help companies make smarter pay decisions they can trust! About the role As our executive team and physical presence continues to expand, we're seeking an Office & Executive Assistant to provide dedicated administrative and operational support to senior leadership while ensuring smooth day-to-day office operations. This role sits at the intersection of executive administration, office management, and people operations, ensuring our executives can stay focused on strategy while candidates and employees experience a smooth, professional, and engaging process from first interaction to ongoing collaboration. You'll provide direct support to executives, oversee core office operations, and play a key role in coordinating human resource logistics, offsites, and onboarding efforts alongside the People team. You'll be joining a dynamic, growth-oriented team where operational excellence fuels strategic impact. This is a unique opportunity to partner closely with senior leaders, influence how our office and executive function evolves, elevate recruiting processes, and make a meaningful contribution to a scaling organization. Please note that this role is required to be in office in Downtown Seattle 5 days per week. Why this job is exciting * Provide comprehensive administrative support to executives, including calendar management, meeting coordination, travel planning, and expense reporting. * Manage scheduling priorities across executives and cross-functional partners to ensure clarity and alignment. * Oversee day-to-day office operations, including vendor coordination, supplies, space management, and team logistics. * Partner with the People Team to execute company-wide initiatives, offsites, and executive events. * Support recruiting operations as needed - coordinating interviews, managing candidate communication, and ensuring a consistent, positive candidate experience. * Manage people operations-related tools and systems, ensuring accuracy and efficiency. * Support company events, offsites, and culture initiatives in partnership with People Operations. * Provide additional administrative and project support during periods of peak workload or company-wide initiatives. About you * Strong attention to detail and organization under shifting priorities. * Excellent communication and interpersonal skills. * Experience with calendar management, travel logistics, and executive scheduling. * Proficiency with Google Workspace, Notion, AI tools, and Excel/Google Sheets. * Ability to manage multiple work-streams across executive support and people operations. * Experience coordinating interviews, scheduling, or candidate logistics. * Experience with procurement and vendor management in an office setting. * Passion for creating excellent candidate and employee experiences. Nice to have * Familiarity with Salesforce, DocuSign, or ATS platforms. * Event planning and execution experience. * Prior experience in recruiting coordination or talent operations. Why you'll love it here: * Competitive Compensation. For this role our salary is targeted at $78,000 -$92,000 per year. Final offer amounts are determined by factors such as experience and expertise. We take a geo neutral approach to compensation within the US, meaning that we pay based on job function and level, not location. * Syndio Equity. So you can share in Syndio's success. * Flexible Vacation Policy. We encourage our team to recharge when they need to, plus paid sick & safe time, compassion leave, and voting leave. * Paid parental leave * Medical, Dental, Vision. Syndio pays 90% of employee premiums, and 50% for dependents. * Life Insurance & Disability. Syndio covers the full premium. * 401(k). To help you save for your future The interview overview Below you'll find an outline of the interview plan for our Office & Executive Assistant position. Please note that this is what we expect the process to look like; we may ask you for supplemental information or require an additional step before making a final decision. * 30 min zoom with the Hiring Manager * Three 30 minute zoom interviews with several team members (EA's, People Operations) * One 30 minute interview with an executive team member * Final interview in person at the Seattle Office with the Hiring Manager At Syndio, we're building a diverse team that values candor, curiosity, and community. If you share these values and are interested in joining us, we'd love to talk with you even if you don't 100% meet the "about you" listed here. We don't expect anyone to have all the answers, as long as you're willing to learn and grow with us. Syndio is an Equal Opportunity Employer. We are building an inclusive and collaborative workplace as we grow, and we welcome team members regardless of gender/identity, sexual orientation, race or cultural background, religion, physical disability and age. Salary78,000.00 - 92,000.00 Annual Listing Type Jobs Categories Clerical/Administrative | Office Position Type Full Time Salary Min 78000.00 Salary Max 92000.00 Salary Type /yr.

Become an integral part of our Chief Data & Analytics Office, where you will have the opportunity to work in a fast-paced organization that drives technical innovation. This role offers daily interaction with executive level internal and external clients across various lines of businesses, providing a platform for professional growth and skill enhancement. Be part of a team that values structure, with a focus on attention to detail and quality. As an Executive Assistant within the Chief Data & Analytics Office, you will need to work well in a team environment, be able to represent senior leaders and team members with professional courtesy and acumen, and deliver flawless work output. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. Job responsibilities Maintain complex and detailed calendars Screen incoming calls and determine the level of priority, while using caution in dispensing information Manage the coordination and logistics of both internal and external meetings Arrange and coordinate domestic and international travel Organize all aspects of internal and external events, including catering and transportation Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Maintain department documents, including current organizational charts and Executive Bio's Handle regular activities without prompting, and advise in advance with issues or delays Assist in creating and editing presentations, including printing Required qualifications, capabilities and skills At least 3 years of administrative experience, supporting all levels through Managing Director/C-Suite Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities and skills Experience supporting at the Managing Director level and teams FEDERAL DEPOSIT INSURANCE ACT: This position is subject to Section 19 of the Federal Deposit Insurance Act. As such, an employment offer for this position is contingent on JPMorgan Chase's review of criminal conviction history, including pretrial diversions or program entries. Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options. JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management. We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process. We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation. JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans Base Pay/Salary Seattle, WA $33.80 - $48.08 / hour

This posting serves as a principal/program administrator internship request for internal candidates. Take Your Educational Leadership to the next level! Principal Certification & Intern Program * Are you interested in educational leadership? * Do you have three or move years of educator experience? * Are you ready to impact student achievement by influencing school climate, supporting teachers and setting high expectations for student beyond the classroom level? Learn more about Principal Certification at: Professional Educator Standards Board (PESB) The Office of the Superintendent of Public Instruction Washington State Principal and Program Administrator Certification Requirements: Washington issues the Residency Administrator Certificate to all first-time applicants for a regular Administrator Certificate. The candidate must have: * Earned a master's degree from a regionally accredited college/university. * Completed a state-approved college/university administrator preparation program in the administrative role (principal or program administrator). In-state programs approved by the Professional Educator Standards Board are available through Washington colleges/universities. OR (if no state-approved college/university program) Completed three years successful experience in the administrative role at the P-12 level while holding a regular administrator certificate issued by another state. * [Principal role] Hold or have held a regular teaching certificate OR ESA certificate * [Principal role] Verification of three years successful school-based instructional experience in an educational setting. Equal Opportunity Employer Clover Park School District does not discriminate in any programs or activities on the basis of sex, race, ethnicity, creed, religion, color, national origin, immigration or citizenship status, age, honorably discharged veteran or military status, sexual orientation, gender expression, gender identity, homelessness, the presence of any sensory, mental, or physical disability, neurodivergence, the use of a trained dog guide or service animal by a person with a disability, or marital status. The District provides equal access to the Boy Scouts and other designated youth groups. Address questions and complaints of alleged discrimination to the following individuals at Clover Park School District, 10903 Gravelly Lake Dr. SW, Lakewood, Washington 98499-1341: Civil Rights Compliance Coordinator and Title IX Coordinator, Greg Davis, Executive Director of Compliance and Student Services, **************, ***************************; Section 504/ADA Coordinator, Jennifer Herbold, Executive Director of Special Education, **************, **************************. Title IX inquiries may also be directed to the U.S. Department of Education, Office for Civil Rights (OCR), ********************** Information about the nondiscrimination and sex-based discrimination policies and grievance procedures, and how to report a concern or complaint, is available at ***************************** OSPI required language per RCW 28A.300.286 is available at *********************************

See it differently You see the world through a unique lens and that's exactly what we need. We embrace how you see things differently - it's essential for creating a sustainable future. Arup is a global consultancy with advisory and technical expertise across more than 150 disciplines. We guide, plan and design the future of the built environment. Globally, each year we recruit hundreds of interns to help us see things differently and solve the most complex challenges facing our clients, climate and communities. We're looking for a Construction Administration / Controls team member who will be located in our West Geography office locations. The role will form an integral part of our regional construction administration team and will help to deliver some of the most significant projects in the area. The successful candidate will support: quality in our designs, a high level of multi-disciplinary coordination; and key stakeholder awareness. This role will be a hybrid role where it will support both our construction administration and our controls team. There is an overlap between Building Construction and Controls and this will give the successful candidate exposure to cutting edge systems within some of the most exciting projects within our region. The Opportunity * Support our Construction Administration and Controls teams through project work - including new / existing construction and pre-design support. Projects will typically reside in the science, healthcare, higher education, transportation and commercial sectors. A general knowledge of all project types will be a strong attribute. * Coordinate and implement of project specific design activities including Process and Instrumentation and Control diagram development. Support our controls team to prepare building control diagrams for operation of HVAC, Lighting and Plumbing systems. * Participate in meeting and work with engineering team to maintain and develop client and stake holder relationships. Maintain a focus on building and maintaining quality relationships, both with our internal team and external counterparts. * Support the CA process from a multi-disciplinary standpoint. Facilitate timely responses to Contractor Request for Information (RFI's), submittals and inspection reports and ensure that responses are coordinated across trade partners.. * Participate in Construction site 'all-hands' or 'big room' meetings. Be accountable to report to the large team and convey information on the team's behalf, when necessary. * Provide measurement and verification services within existing building projects and support our commissioning team as necessary. * Support advance controls for High-performance and LEED Certified green buildings. * Capture lessons learned on projects and support in-house design reviews based on findings. Make recommendations for design improvements. Engage with our BIM process and pro-actively identify opportunities for coordination and constructability in order to support a high quality output. * Present lessons learned to the broader team 'non-field based' engineering team.. * Support the development regional standards for construction administration best practices, such as: digital platforms, test sheets and forms, specifications and site practices, and field reports. * Know the latest in relevant industry developments and technology advancements Is this role right for you? * Pursuing a Bachelor's Degree in Mechanical Engineering, Electrical Engineering, Construction Management, or similar is preferred * Experience or understanding of commissioning / retro- commissioning projects * Experience developing and delivering a business strategy and work winning efforts * Engineer in Training (EIT), Certified Energy Manager (CEM) or equivalent qualifications. * LEED AP (desired) * Project sector experience in higher education, science, industry, healthcare, government, or transportation. * Participation in American Society of Heating, Refrigeration and Air-Conditioning engineers (ASHRAE) or equivalent organizations. * Must be eligible to work in the US without the need for employer sponsored work authorization now or in the future to be considered for this role. We're looking for: * Changemakers: A passion for sustainable development and creating a better world is key. * Innovative minds: We're looking for critical thinkers who embrace new ideas and challenge the status quo. * Growth seekers: You have a growth mindset, always eager to learn and explore new ways of working. * Adaptable adventurers: You're ready to take on any challenge that comes your way. What we offer you At Arup, we care about each member's success, so we can grow together. Our intern experience offers you: * Purpose-driven work: Join an employee-owned team tackling climate, biodiversity, and social challenges, aligned with the UN's Sustainable Development Goals. * Create remarkable outcomes: We trust you to explore challenges, drive change, and create lasting outcomes for our clients, climate and communities. * Inclusive culture: Your unique perspective matters. We celebrate diversity and foster a supportive, social environment where everyone belongs. * Career growth: Grow your skills through innovative projects, training, and mentoring in a supportive environment. We invest in your future. * Work-life balance: Our hybrid model offers flexibility to balance work with your life. We balance your needs with our clients and communities Los Angeles Hiring Range - The good faith base salary hiring range for this job if performed in Los Angeles, CA is $24/hour to $43/hour. This range is commensurate with experience, educational background, and skill level. Benefits are not included in the base salary. Please note hiring ranges for candidates performing work outside of Los Angeles, CA will differ. San Francisco Hiring Range - The good faith base salary hiring range for this job if performed in San Francisco, CA is $26.50/hour to $47.50/hour. This range is commensurate with experience, educational background, and skill level. Benefits are not included in the base salary. Please note hiring ranges for candidates performing work outside of San Francisco, CA will differ. Seattle Hiring Range - The good faith base salary hiring range for this job if performed in Seattle, WA is $24/hour to $43/hour. This range is commensurate with experience, educational background, and skill level. Benefits are not included in the base salary. Please note hiring ranges for candidates performing work outside of Seattle, WA will differ. Next Steps We will be reviewing our candidates for this position on a rolling basis. Once you've submitted your application, we'll invite you to showcase your skills through a pre-recorded video interview if you've met the minimum requirements. After reviewing your submission, a member of our team will get in touch with you to discuss the next steps. Arup is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, spouse of a protected veteran, or disability. Stay safe online. Recruitment fraud is on the rise, and Arup's name, logo, and branding have been used in fraudulent job advertisements. Arup will never ask for bank information as part of our recruitment process. Different people, shared values Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you're pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas - this drives our excellence. Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion - we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at *************************************** #LI-EC1 #GOARUP

Information ALL applicants must have a reference from their current or most recent supervisor. Conditions of Employment * Do you have a legal right to work in the United States? * I authorize North Mason School District to make any investigation of my personal, educational, vocational, or employment history. I further authorize any former employer, person, firm, corporation, educational, or vocational institution, or government agency to provide the North Mason School District with information they have regarding me. I hereby release and discharge the North Mason School District and those who provide information from any and all liability as a result of furnishing, receiving, or using this information. * I certify that answers given herein are true and complete to the best of my knowledge. In the event of employment, I understand that if I provide false or misleading information, including omissions in my application or interview(s), I will be subject to dismissal at any time during my period of employment with the North Mason School District. I will provide verification of my certification, education, and experience. I understand also that any offer of employment that may be made to me is conditional and subject to the acceptable outcome of a criminal history background information check, and approval of the North Mason School District's Board of Directors. I also agree to abide by all rules and regulations of the North Mason School District. General Questions * Why are you interested in completing an admin internship with our district? * Preferred school/administrator? * Requested placement dates (start and end)? * Name of university or college? * Are you presently under contract? * Are you a former employee of our District? * Have you ever been on a plan of improvement or placed on probation? * Have you ever been the subject of a complaint to the Superintendent of Public Instruction or any other disciplinary board or licensing body? * Have you ever resigned or otherwise separated from any employment (inclusive of regular or extracurricular positions) in order to avoid discharge or non-renewal? * Have you ever been discharged or non-renewed from any employment (inclusive of regular or extracurricular positions)? * Have you ever been disciplined for misconduct by a past or present employer? * Have you ever been convicted of a crime? The term "convicted" means all adverse dispositions, including a finding of guilty, a plea of guilty or nolo contendere, an Alford plea, a stipulation to the facts, a deferred or suspended sentence, or a deferred prosecution. Exclude civil infractions, such as minor traffic citations. * Have you ever been (a) found by a court in a protection proceeding under Chapter 74.34 to have abused or financially exploited a vulnerable adult or (b) convicted of any of the *following crimes where the victim was a vulnerable adult: (Vulnerable adult means adults of any age who lack the functional, mental, or physical ability to care for themselves.) *First, second or third degree extortion; First, second or third degree theft; First or second degree robbery; Forgery; Any of the foregoing crimes as they may have been renamed. * Have you ever been convicted of any crime involving the manufacture, delivery, or possession with intent to manufacture or deliver a controlled substance? * Have you ever been found in any dependency action under RCW 13.34.040 to have sexually assaulted or exploited any minor or to have physically abused any minor? * Are you presently CHARGED WITH, but NOT CONVICTED of, any of the crimes or offenses described above? * If you answered Yes to any of questions 7-16, please provide an explanation of the circumstances, including the underlying facts, place, date, and outcome. If you answered No to all questions 7-16, please write N/A. Benefit Information This position is not benefit eligible. Additional information is available on the district website, or you can contact the Payroll Department at ************** or **************. BENEFITS: Eligibility for benefits is determined by the number of hours an employee is anticipated to work during the school calendar year. Employees anticipated to work 630 hours or more in a school year are eligible for the following benefits: medical, dental, vision, retirement, life insurance, long-term disability and the employee assistance program. The district's healthcare benefits are administered by the Washington State Healthcare Authority (HCA) under the School Employees Benefits Board (SEBB). Benefit eligible employees also qualify to optionally participate in deferred compensation/403B plans, dependent care flexible spending/health savings accounts, and additional life insurance and/or added long-term disability coverage through employee contributions. Sick leave, vacation, personal leave, and any paid holidays are aligned with bargaining agreements by association. You can find these agreements by copying and pasting the following link into your search browser: **************************************** Other benefits may include VEBA, which is a Health Reimbursement Account (HRA) and serves as a way to contribute dollars on a pre-tax basis for out of pocket benefits costs, whether it be for medical, dental or vision premiums, or any other out of pocket medical expenses. Salary range is depending on state law and collective bargaining agreements. Attachments Classified Admin Cover Letter Resume References Administrator References: 3 of 8 external references required.