Executive administrative assistant jobs in Rochester, MN

Overview and Responsibilities Saint Mary's University of Minnesota is seeking candidates who are eager to contribute to its Lasallian Catholic mission of awakening, nurturing, and empowering learners to ethical lives of service and leadership. We invite individuals to help transform lives through education, inspired by the Catholic Intellectual Tradition's quest to understand the human experience through faith and reason and its embrace of all who are dedicated to learning from one another through authentic conversations in search of the truth. We are especially interested in and give preference to candidates who demonstrate a vision to create and nurture initiatives that will advance our mission within the scope of their duties and who will foster a culture of dialogue that, with respect for all people, supports the search for meaning and purpose in pursuit of excellence. Job Summary Saint Mary's University of Minnesota is seeking to hire an Executive Assistant to the President. This position provides executive-level support for the President and cabinet members with work direction and supervision from the Chief of Staff. This position is responsible for a broad and complex set of assignments related to the duties of the President; provides administrative support to all Presidential activities; and acts on behalf of the President and the University in a manner that reflects the President's priorities and the University's mission, goals, and values. The role demonstrates commitment to providing outstanding service to a variety of internal and external University stakeholders and maintains an overall standard of excellence. Salary Range: $50,000.00 - $60,000.00 Main Duties & Responsibilities * Coordinates the President's meeting requests and calendar, receives and routes incoming phone calls and emails, secures travel arrangements, and prepares and archives documents. * Tracks budget expenditures, generates and processes invoices and expense reports, and reconciles credit card purchases. * Manages meeting logistics including scheduling, space reservations, agenda preparation, and taking minutes for the general session of the board, the President's cabinet meetings, and other executive-level meetings. * Works closely with the chief of staff to plan, coordinate, and oversee all details for special projects, assignments and events. * Acts as a liaison for communication between the President's office and internal and external constituents, including but not limited to trustees, vice presidents, deans, parents, and students. * Plans and prepares for board of trustees meetings including: leading board preparation committee meetings, handling RSVPs, arranging hotel blocks, collecting electronic documents and reports for committee meetings (ensuring quality of product and preparation for distribution), assisting with catering needs, and managing the university's online board portal. * Serves as a key point-of-contact for requests for information from the President, the President's cabinet, and board members. * Coordinates catering needs and hospitality for special lunches, dinners, receptions, and events hosted by the President and serves as support to the President at events during and occasionally after regular working hours. * Maintains compliance with office policies and procedures. * Executes errands for the President and performs other duties as assigned. * Monthly travel to other campus locations (Winona, Rochester, Minneapolis) required. Other Duties & Responsibilities * Assists the Chief of Staff with oversight of budgets for the President's office and the board of trustees. * Assists the Chief of Staff with management of executive office operations and oversight of all administrative functions of the President's office. * Coordinates with the Chief of Staff to develop cabinet meeting agendas, distribute supporting documents, and serve as the recording secretary. * Undertakes special projects, and collects and analyzes data as background for meetings and special initiatives. * Assists office staff with oversight of student workers. Qualifications Experience and Education Requirements * A minimum of associate's degree or commensurate direct experience at the executive level is required. Bachelor's degree preferred. * A minimum of 3 years experience supporting a university or company President, CEO, or senior-level executive required. * Advanced level experience with Google Workspace and Microsoft Office suite, particularly Word, Excel, and PowerPoint, required. * May consider other acceptable equivalent combinations of training and experience. Essential Knowledge & Skills * Exceptional ability to proactively anticipate the needs, priorities, and concerns of the President and the Office of the President-looking ahead to the immediate, intermediate, and long-term future to ensure that nothing is left to chance in a fast-paced, demanding, and dynamic environment. * Excellent oral and written communication skills. * Ability to meet project deadlines while adapting to immediate demands. * Exceptional organization and digital filing skills, with a leadership orientation toward office functions. * Advanced administrative skills with an emphasis on customer service by phone, email and in-person. * Balance of team-oriented temperament with confident self-direction to accomplish tasks quickly and efficiently. * Emotional intelligence, tact, discretion, and tolerance for incomplete information or ambiguity. * Unquestionable confidentiality, personal integrity, and trustworthiness. * Develops and maintains good working relationships and communication at all levels of the organization. * Observes safety guidelines and follows procedures established by the university. * Self-motivated with the ability to work effectively alone and within a team environment. * Supports, respects, and advances the mission of Saint Mary's University as a Lasallian Catholic university. * Comfort and familiarity with the business dress, formal communication, and established protocols of an executive office environment. Physical Demands * Sedentary work. Sedentary work involves lifting no more than 10 pounds at a time and occasionally lifting or carrying articles like docket files, ledgers, and small tools. Although a sedentary job is defined as one which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties. Jobs are sedentary if walking and standing are required occasionally and other sedentary criteria are met. * Light work. Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. Even though the weight lifted may be very little, a job is in this category when it requires a good deal of walking or standing, or when it involves sitting most of the time with some pushing and pulling of arm or leg controls. To be considered capable of performing a full or wide range of light work, you must have the ability to do substantially all of these activities. * Medium work. Medium work involves lifting no more than 50 pounds at a time with frequent lifting or carrying of objects weighing up to 25 pounds. * Heavy work. Heavy work involves lifting no more than 100 pounds at a time with frequent lifting or carrying of objects weighing up to 50 pounds. Physical Hazards - Health and Safety Concerns * General office environments * Ergonomics * Noise * Chemicals * Driving * Biohazards * Extreme climate (Hot/Cold) Application Requirements Apply online at ************************************************************************************** and include a cover letter, resume, and contact information for three professional references. Saint Mary's University of Minnesota believes inclusion and human dignity contributes to a robust academic and work environment and is critical to achieving the University's mission in an increasingly diverse society. Individuals with expertise and diverse skills from underrepresented groups are especially encouraged to apply. Saint Mary's University of Minnesota is an equal opportunity/affirmative action employer. The successful candidate must support, respect, and advance the mission of Saint Mary's University as a Lasallian Catholic institution. Saint Mary's offers a comprehensive benefit package including health, dental, vision, life and disability insurance, flexible spending, retirement pension plan, and both undergraduate and graduate tuition remission plans. All offers of employment are contingent upon the successful completion of a criminal background check.

Executive Administrative Assistant - Retail Sales - Corporate Office (Austin, MN) To save time applying, Hormel Foods does not offer sponsorship of job applicants for employment-based visas for this position at this time. Applicants must not now, or at any time in the future, require employer sponsorship for a work visa. Applicants must be authorized to work in the United States for any employer. Position Summary: We are seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to support senior leadership within Retail Sales. This role requires exceptional communication skills, strong prioritization abilities, and the capacity to manage multiple tasks in a fast-paced environment. The ideal candidate will provide comprehensive administrative support, ensuring smooth operations and professional representation of the Retail Sales leadership team. Key Responsibilities: Calendar & Travel Management: Manage complex calendars for multiple executives, including scheduling meetings and coordinating travel arrangements. Organize and maintain vacation and travel plans using internal systems. Communication & Coordination: Serve as a liaison between executives and internal/external stakeholders with professionalism and discretion. Prepare agendas, materials, and take notes for meetings; ensure timely follow-up on action items. Administrative Support: Maintain and update Retail Broker Contracts and organizational charts. Manage email groups and handle HAM requests for Retail Sales. Coordinate and track expense reports, invoices, and purchasing card transactions accurately and promptly. Coordinate and track Retail Sales non trade events accurately and promptly. Event & Program Support: Assist in planning and coordinating business conferences, customer visits, and special projects. Arrange facilities, catering, and logistics for meetings and events. Reporting & Documentation: Maintain sensitive and confidential information with discretion and professionalism. Required Qualifications: Strong verbal, written, and interpersonal communication skills. Excellent organizational and prioritization abilities with attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams). Ability to work independently, exercise sound judgment, and manage multiple priorities. Demonstrated problem-solving skills and proactive mindset. Ability to produce accurate, high-quality work under tight deadlines. Preferred Qualifications: Experience with invoice processing and expense management. Background in coordinating and scheduling travel for executives. Hormel Foods provides equal employment opportunities to applicants and employees without regard to race; color; sex; gender identity; sexual orientation; religious practices and observances; national origin; pregnancy, childbirth, or related medical conditions; status as a protected veteran or spouse/family member of a protected veteran; or disability. At Hormel Foods, base pay is one part of our total compensation package and is determined within a range. The base hiring pay range for this role is between $22.00-$30.75 per hour, and your actual base pay within that range will depend upon a variety of factors including, but not limited to, job-related knowledge, skill set, level of experience, and geographic market location. Other components of Hormel Foods' total compensation package includes comprehensive medical, dental and vision coverage, discretionary annual merit increases, profit sharing, 401(k) with employer match, stock purchase plan, paid vacation, FREE two-year community/technical college tuition for children of employees, and more. For immediate consideration, apply online at: *************************** At Hormel we invite difference and diversity in all aspects. We offer a space of support, understanding, and community. We are committed to the journey! Learn more about our progress here: **********************************************************

Job Description Salary: $25/hr-$28/hr. D.O.E. Morrison Healthcare is a leading national food and nutrition services company exclusively dedicated to serving more than 600 hospitals and healthcare systems. Morrison's hospital kitchens, restaurants, and cafés feature socially responsible practices and exceptional guest experiences. The company's comprehensive Mindful Choices wellness and sustainability platform includes the latest in healthful eating and an understanding of behavioral change in food consumption. Morrison's alignment with Partnership for a Healthier America's (PHA) Hospital Healthy Food Initiative positively impacts up to 41 million patients and 500 million hospital meals annually. Morrison has been named one of Modern Healthcare's "Top 100 Best Places to Work in Healthcare" for the past five years, and Training Magazine's Top 125 organizations for the past six consecutive years. The company is a division of Compass Group and has more than 1,200 registered dietitians, 300 executive chefs, and 17,000 professional food service team members. Job Summary Seeking a highly organized, detail-oriented Executive Administrative Assistant to support our leadership team at the vibrant Mayo Clinic Charter House. In this key role, you'll help ensure smooth daily operations by managing schedules, coordinating meetings, preparing reports, and handling confidential information with professionalism and care. If you're a proactive problem-solver with excellent communication skills and a heart for serving others, we'd love to hear from you! Essential Duties and Responsibilities: Welcomes residents, guests, and customers by greeting them in person or on the telephone; answers or directs inquiries. Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel. Represents the executive by attending meetings in the executive's absence; speaks for the executive. Conserves executive's time by reading, researching and routing correspondence; drafts letters and documents; collects and analyzes information; initiates telecommunications. Produces information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics. Provides historical reference by developing and using filing and retrieval systems; records meeting discussions. Maintains customer confidence and protects operations by keeping information confidential. Prepares reports by collecting and analyzing information. Completes projects by assigning work to clerical staff; follows up on results. Secures information by completing database backups. Maintains and verifies office supplies inventory. Assist with onboarding paperwork/HR duties Ensures operation of equipment by completing preventive maintenance requirements; troubleshoots malfunctions; calls for repairs; maintains equipment inventories; evaluates new equipment and techniques. Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishes personal networks; participates in professional societies. Contributes to team effort by accomplishing related results as needed. Assist with financial reports as needed. Performs other duties as assigned. Requirements: Must have at least 3 plus years of Administrative Assistant experience. Strong Communication skills both verbal and written. Assisted Living experience is a plus, working with residents. Apply to Morrison Healthcare today! Morrison Healthcare is a member of Compass Group USA Click here to Learn More about the Compass Story Associates at Morrison Healthcare are offered many fantastic benefits. Medical Dental Vision Life Insurance/ AD Disability Insurance Retirement Plan Flexible Time Off Paid Parental Leave Holiday Time Off (varies by site/state) Personal Leave Associate Shopping Program Health and Wellness Programs Discount Marketplace Identity Theft Protection Pet Insurance Commuter Benefits Employee Assistance Program Flexible Spending Accounts (FSAs) Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information. *************************************************************************************************** Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act. We encourage applicants with a criminal history (and driving history) to apply. Applications are accepted on an ongoing basis. Morrison Healthcare maintains a drug-free workplace. Req ID: 1485596 Morrison Healthcare CHARRISSE FULLER [[req_classification]]

Morrison Healthcare Salary: $25/hr-$28/hr. D.O.E. Morrison Healthcare is a leading national food and nutrition services company exclusively dedicated to serving more than 600 hospitals and healthcare systems. Morrison's hospital kitchens, restaurants, and cafés feature socially responsible practices and exceptional guest experiences. The company's comprehensive Mindful Choices wellness and sustainability platform includes the latest in healthful eating and an understanding of behavioral change in food consumption. Morrison's alignment with Partnership for a Healthier America's (PHA) Hospital Healthy Food Initiative positively impacts up to 41 million patients and 500 million hospital meals annually. Morrison has been named one of Modern Healthcare's "Top 100 Best Places to Work in Healthcare" for the past five years, and Training Magazine's Top 125 organizations for the past six consecutive years. The company is a division of Compass Group and has more than 1,200 registered dietitians, 300 executive chefs, and 17,000 professional food service team members. Job Summary Seeking a highly organized, detail-oriented Executive Administrative Assistant to support our leadership team at the vibrant Mayo Clinic Charter House. In this key role, you'll help ensure smooth daily operations by managing schedules, coordinating meetings, preparing reports, and handling confidential information with professionalism and care. If you're a proactive problem-solver with excellent communication skills and a heart for serving others, we'd love to hear from you! Essential Duties and Responsibilities: * Welcomes residents, guests, and customers by greeting them in person or on the telephone; answers or directs inquiries. * Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel. * Represents the executive by attending meetings in the executive's absence; speaks for the executive. * Conserves executive's time by reading, researching and routing correspondence; drafts letters and documents; collects and analyzes information; initiates telecommunications. * Produces information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics. * Provides historical reference by developing and using filing and retrieval systems; records meeting discussions. * Maintains customer confidence and protects operations by keeping information confidential. * Prepares reports by collecting and analyzing information. * Completes projects by assigning work to clerical staff; follows up on results. * Secures information by completing database backups. * Maintains and verifies office supplies inventory. * Assist with onboarding paperwork/HR duties * Ensures operation of equipment by completing preventive maintenance requirements; troubleshoots malfunctions; calls for repairs; maintains equipment inventories; evaluates new equipment and techniques. * Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishes personal networks; participates in professional societies. * Contributes to team effort by accomplishing related results as needed. * Assist with financial reports as needed. * Performs other duties as assigned. Requirements: * Must have at least 3 plus years of Administrative Assistant experience. * Strong Communication skills both verbal and written. * Assisted Living experience is a plus, working with residents. Apply to Morrison Healthcare today! Morrison Healthcare is a member of Compass Group USA Click here to Learn More about the Compass Story Associates at Morrison Healthcare are offered many fantastic benefits. * Medical * Dental * Vision * Life Insurance/ AD * Disability Insurance * Retirement Plan * Flexible Time Off * Paid Parental Leave * Holiday Time Off (varies by site/state) * Personal Leave * Associate Shopping Program * Health and Wellness Programs * Discount Marketplace * Identity Theft Protection * Pet Insurance * Commuter Benefits * Employee Assistance Program * Flexible Spending Accounts (FSAs) Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information. *************************************************************************************************** Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act. We encourage applicants with a criminal history (and driving history) to apply. Applications are accepted on an ongoing basis. Morrison Healthcare maintains a drug-free workplace. Req ID: 1485596 Morrison Healthcare CHARRISSE FULLER [[req_classification]]

The primary purpose of the Undergraduate Internship is to provide an intern with relevant field experiences in their chosen field of study. One or more mentors will be assigned to the intern to provide instruction, guidance and to assess performance. The intern is responsible for observing the functions and processes of the assigned work unit. In addition, the intern may be given selected work assignments to reinforce the learning experience, to assess the performance levels and to provide benefit to the work unit. The intern will be responsible for completing all internship-related assignments and reports for both Mayo and the participating educational facility. The duration and timing of the internship will be arranged with the intern and the sponsoring educational facility. Placement in our internship program does not provide financial assistance with relocation, housing, or transportation. Interns must pass a pre-employment drug test and criminal background check. This position has a start date of June 1, 2026 and an end date of August 7, 2026. The incumbent must be enrolled in an undergraduate degree program from a college or university. Typically, this internship would occur after the student has taken most of the courses required by the degree program. Must have authorization to work and remain in the United States, without necessity for Mayo Clinic sponsorship now, or in the future (for example, be a U.S. citizen, national, or permanent resident, refugee or asylee). Expected graduation years of 2026-2028. Applications must include a resume, cover letter, and a letter of recommendation. Applications that do not include these will not be considered. Applications must be submitted by 11:59 pm CT on January 5, 2026.

The primary purpose of the Undergraduate Internship is to provide an intern with relevant field experiences in their chosen field of study. One or more mentors will be assigned to the intern to provide instruction, guidance and to assess performance. The intern is responsible for observing the functions and processes of the assigned work unit. In addition, the intern may be given selected work assignments to reinforce the learning experience, to assess the performance levels and to provide benefit to the work unit. The intern will be responsible for completing all internship-related assignments and reports for both Mayo and the participating educational facility. The duration and timing of the internship will be arranged with the intern and the sponsoring educational facility. Placement in our internship program does not provide financial assistance with relocation, housing, or transportation. Interns must pass a pre-employment drug test and criminal background check. This position has a start date of June 1, 2026 and an end date of August 7, 2026. The incumbent must be enrolled in an undergraduate degree program from a college or university. Typically, this internship would occur after the student has taken most of the courses required by the degree program. Must have authorization to work and remain in the United States, without necessity for Mayo Clinic sponsorship now, or in the future (for example, be a U.S. citizen, national, or permanent resident, refugee or asylee). Expected graduation years of 2026-2028. Applications must include a resume, cover letter, and a letter of recommendation. Applications that do not include these will not be considered. Applications must be submitted by 11:59 pm CT on January 5, 2026.

Under direct supervision, the Administrative Assistant provides administrative and clerical support including data entry, filing, calendar management, document change control and assistance in daily office activities. Job Description MAIN RESPONSIBILITIES: Collect, compile and analyze data and information. Compose straightforward written descriptions and summaries of results. Perform assigned administrative activities in support of individual and team objectives. Schedule meetings and make travel arrangements as requested. Exercise discretion and independent judgment in analyzing information requests and determining trends. Organize, maintain and distribute files, reports and mail. Write/transcribe Standard Operating Procedures (SOPs) and other documents. Draft procedures, presentations and reports as directed (PowerPoint, Excel, Word, etc.). Distribute weekly and monthly reports. Track and trend information as directed. Establish and maintain centralized locations for shared files. Maintain and update databases (e.g. complaints, discrepancies, etc.) Ensure food/beverages and other logistics for meetings have been arranged. MINIMUM REQUIREMENTS: Education High school diploma or equivalent. Knowledge/Skills/Abilities At least two years of previous experience in similar role or customer service. Intermediate level skill in Microsoft Access (for example: designing and creating simple queries, modifying data types, adding dates, working with required fields and/or creating labels). Intermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling). Intermediate level skill in Microsoft PowerPoint (for example: applying a theme, formatting character spacing, inserting a picture, changing slide layout and theme colors, adding transitions, customizing slide numbers, changing chart style and/or formatting font). Intermediate level skill in Microsoft Word (for example: inserting headers, page breaks, page numbers and tables and/or adjusting table columns). Intermediate skill level in Project, and Adobe Writer. Type 40+ wpm. Medline Industries, LP, and its subsidiaries, offer a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization. The anticipated salary range for this position: $23.25 - $32.50 Hourly The actual salary will vary based on applicant's location, education, experience, skills, and abilities. Medline will not pay less than the applicable minimum wage or salary threshold. Our benefit package includes health insurance, life and disability, 401(k) contributions, paid time off, etc., for employees working 30 or more hours per week on average. For a more comprehensive list of our benefits please click here. For roles where employees work less than 30 hours per week, benefits include 401(k) contributions as well as access to the Employee Assistance Program, Employee Resource Groups and the Employee Service Corp. We're dedicated to creating a Medline where everyone feels they belong and can grow their career. We strive to do this by seeking diversity in all forms, acting inclusively, and ensuring that people have tools and resources to perform at their best. Explore our Belonging page here. Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, neurodivergence, protected veteran status, marital or family status, caregiver responsibilities, genetic information, or any other characteristic protected by applicable federal, state, or local laws.

McGough is a respected partner that brings six generations of experience to high profile, unique and complex construction projects. We take great pride in our people and their extraordinary expertise in planning, development, construction and facility management. McGough employee tenure reflects the commitment and pride we share in our work. Ask anyone who knows us - the caliber of our people sets us apart. POSITION DESCRIPTION The primary role of Administrative Assistant is to provide organized, consistent and administrative support in an office environment with a variety of tasks. The Administrative Assistant provides essential administrative and clerical support to ensure smooth day-to-day operations at the construction job site. This role supports the project team, maintains documentation, coordinates communication, and assists with compliance and scheduling tasks. QUALIFICATIONS Required: * High school diploma or GED required * 1+ years of administrative experience Preferred: * Reception experience * Familiarity with construction project management platforms (Procore, PlanGrid, etc.) is a plus Skills: * Attention to detail and high level of accuracy * Ability to organize and prioritize responsibilities * Strong problem-solving skills * Strong verbal and written communication * Proficiency in Microsoft applications * Ability to function as an integral team member, working under time constraints and meeting deadlines in a changing environment * Ability to take initiative and work independently with minimal supervision * Embodies personal integrity and keeps confidences * View every interaction as an opportunity to add value and enhance relationships OFFICE AND TRAVEL Periodic travel requirement. RESPONSIBILITIES AND TASKS General Office Responsibilities: * Managing service of office equipment (large format copier/copy machine/postage meter) * Provide daily reception coverage, as needed and back-up coverage for receptionist * Assist with daily processing of mail and manages UPS processing. * Assist with photocopying and plan copying * Provide general administrative and project support * Support onboarding of site workers, including badging, orientation paperwork, and safety documentation Project Coordination & Support: * Assist with processing invoices, expense reports, and purchase orders * Assist with project and accounting archiving * Coordinate deliveries, material receipts, and job site inventory tracking * Support scheduling of inspections, meetings, and subcontractor coordination Facilities Management & Event Support: * Manage office and kitchen supplies * Arrange meeting luncheon arrangements * Monitor conference rooms for supplies, phone lists, etc. * Provide general administrative and project support, as requested * Assist with kitchen cleanup Other Duties: * Actively contribute as a member of the Rochester Office, collaborating to support shared goals and objectives * Engage in business development by building and maintaining strong relationships with clients, design teams, consultants, and subcontractors, and participating in industry and McGough-sponsored events * Represent McGough professionally at all events, upholding company standards and serving as a positive ambassador * Attend company and project meetings, pursuing ongoing personal and professional development to enhance skills and performance * Collaborate across departments and with external stakeholders to ensure cohesive project execution * Actively support and participate in Lean events, promoting the McGough Way and fostering a culture of continuous improvement * Perform additional duties as assigned to support team and project success * Other duties as assigned PHYSICAL REQUIREMENTS The physical demands outlined here are representative of those required for an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. This position requires prolonged periods of sitting at a workstation or during meetings and travel (by plane or car). The employee must be able to lift up to 20 pounds as needed, demonstrate dexterity to write and use a computer keyboard and mouse, and possess the ability to hear, speak clearly, and distinguish colors on graphs and charts. The role also requires occasional visits to construction sites, where the employee may be exposed to dust, dirt, uneven surfaces, outdoor weather conditions, and extreme temperatures. * In alignment with our commitment to pay transparency, the base salary range for this position is $23-$28/hr, excluding fringe benefits or potential bonuses. If you join McGough, your final base salary will be determined by several factors, including geography, location, skills, education, and experience. Furthermore, we place significant value on pay equity among our current team members as part of any final job offer. Please note that the range provided above reflects the hiring range for this role. Hiring near the top end of this range would be atypical, as we aim to allow room for future salary growth. Additionally, McGough offers a comprehensive compensation and benefits package. This includes insurance coverage for medical, dental, vision, life, and disability. We also provide generous retirement plans, voluntary benefit plans, parental leave, substantial paid time off, and holiday pay. Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at Email: ************** Equal Opportunity Employer, including disabled and veterans. If you want to view the Know Your Rights: Workplace Discrimination is Illegal poster, please choose your language:

. Pay Rate: $19.00 an hour ESSENTIAL DUTIES AND RESPONSIBILITIES * Greet guests and direct them to the appropriate areas, ensure they feel welcome * Notify staff when their appointments arrive * Answer phone calls, respond to emails and voicemails, and assist with general inquiries in a friendly and professional manner. * Schedule appointments and manage the booking system using spa software, ensuring an organized and efficient flow of services. * Handle incoming calls, answer questions regarding the property, and Spa offerings * Promote services offered and retail products * Process cash, credit / debit card and comp transactions for services and retail products accurately track cash and credit/debit gratuity. * Maintain cleanliness and organization in all areas of the spa, including, relaxation lounge, locker rooms, treatment rooms, and retail areas * Assist with laundry duties, ensuring fresh linens and towels are available for guest services. * Perform general clerical duties such as maintain files and process mail * Assist with processing payroll, including tracking tips and commissions for spa staff. * Ensure all payroll, tips, and commission data is accurately entered and documented. * Help maintain financial records related to payroll and tips distribution. * Monitor inventory levels for retail products and spa supplies, ensuring items are well-stocked. Place orders for new products and track deliveries to maintain adequate supply levels. * Perform regular inventory checks and update records to maintain accuracy. * Accurately input guest services, preferences, and appointments into the spa management software. * Keep spa service offerings up to date in the spa software, including adding new services or making changes to existing ones. * Ensure accurate descriptions, pricing, and availability of services in the spa management system, website, and brochure. KNOWLEDGE AND CERTIFICATION, SKILLS AND ABILITIES Required Knowledge and Certification: * 1- year previous experience in an office setting preferably in a Spa / Salon setting Preferred Knowledge and Certification: * 1- year scheduling experience Required Skills: * Accurate and detail-oriented * Highly organized and ability to adapt quickly to changing priorities * Strong computer skills Microsoft Office (Word, Excel and Outlook) * Excellent written, verbal and interpersonal communication skills Required Abilities: * Ability to work fast and efficiently * Ability to follow established dress code policies and practice good personal hygiene * Ability to interact with guests, coworkers and management in a professional and courteous manner * Ability to enthusiastically and professionally sell spa products and services * Ability to speak in a clear, concise and pleasant voice * Ability to answer a multi-line phone system in a professional and courteous manner PHYSICAL DEMANDS * Must be able to walk, stand or sit for long periods throughout the day * Must have a good sense of balance, and be able to bend and kneel and stoop * Must be able to reach and twist occasionally * Must be able to push, pull and grasp objects occasionally * Must have the ability to independently lift up to 25+ pounds occasionally * Must be able to perform repetitive hand and wrist motions * Must have good eye hand coordination WORKING ENVIRONMENT * Work is performed in the Spa, which includes chemicals, aroma therapy scents and nail products; May require going on the gaming, which has flashing lights, frequent loud noises and cigarette smoke * Must be able to work in cramped, tight quarters * Must be willing to work a flexible schedule including all shifts, weekends and holidays * Extensive computer use * Occasionally must deal with angry or hostile individuals * High volume direct public contact

The City of Lake City is accepting applications for a full-time Ambulance Department Administrative Assistant. This position is responsible for providing administrative support to the Ambulance Director and department operations, including billing, staff scheduling, customer service, and records management. Performs intermediate skilled technical work related to the overall operations of the Lake City Ambulance Service, assisting the Ambulance Director with responsible and professional administrative support, providing information and assistance to the public in accordance with department policy and data privacy laws, and other related work as assigned. Minimum qualifications include a high school diploma or GED and moderate experience in office administration or accounting, or equivalent combination of education and experience. To apply: *************************************************

Join the Acme Tools Team as an Admin Assistant in Rochester, MN! Our team is looking for a full-time Administrative Assistant to join our dynamic team at our Rochester, MN location. Do you meet and great everyone with a smile? Is organization and attention to detail your personal mantra? Would you like to join a stable and growing family-owned local company? If so, get ready to do your best work with Acme Tools. Pay Range: $20-24/hour Schedule: Full-time hours (40 hours/week) during our hours of operation About Acme Tools For over 75 years, Acme Tools has continued to be a premier retailer of tools and equipment at our locations throughout North Dakota, Minnesota, and Iowa and online by serving contractors, woodworkers, and DIY enthusiasts. As a family-owned business, we are employee-centric and growth-minded, offer a family-friendly work environment, and actively engage in our community. What We Offer: Competitive pay based on your experience Generous PTO starting on your 1st day Work-Life Balance - Evenings, most weekends, and holidays off 6 paid holidays Medical, Dental, and Vision insurance options Employee Discounts Medical and Dependent Care flexible spending accounts Traditional and Roth 401K plans with company matching 100% company-paid Group Life Insurance Accident, Cancer, and Critical Illness supplemental insurance options Voluntary Life Insurance 100% company-paid short and long-term disability coverage A work environment where everyone takes pride in their work and can see their impact on the company Your Day-to-Day: As an Admin Assistant, you are the friendly face welcoming people into our store and providing the support they may need. Your responsibilities include: Assisting the sales team in greeting, welcoming, directing, assisting, engaging, and qualifying customers in-store Answering and facilitating incoming calls Entering and updating sales orders Requesting service work to be performed and ordering service parts Processing dealer financing and titles for new and used equipment Providing support to the sales team and ensuring a smooth sales process by responding to customer and product queries Assisting with showroom setup, organization, and preparing for shows and other events (merchandising, catering, decorating, etc.) Routinely filing, faxing, and organizing sales paperwork Accurately calculating and handling register balances, bank deposits, and petty cash Following up with vendors on missed shipments and coordinating solutions Assisting with new hire onboarding processes (paperwork, setting up training, coordinating pre- and post-employment testing, etc.) Maintaining existing employee paperwork Various administrative duties (organizing payments, preparing spreadsheets, assisting in filing over/short reports, following up with vendors, distributing mail, maintaining office supply levels, etc.) Maintaining a safe and secure work environment by adhering to and striving to improve safety standards and reporting any suspicious activity Assisting other departments with duties when needed Completing related tasks as assigned Qualifications: An associate degree or equivalent experience Excellent customer service, organization, teamwork, and communication skills Strong computer skills and proficiency with Microsoft Office Suite (Excel, Outlook, Word, etc.) The ability to multi-task and analyze information The ability to work on weekends if needed Physical Requirements: Ability to lift up to 25 lbs. Look at a computer screen for extended periods of time Sit for extended periods of time Why Acme Tools? With the opening of our new location in Rochester, now is the perfect time to join our team and become part of a company that's passionate about both its customers and employees. Apply today at ****************** to build your rewarding career with Acme Tools! Acme Tools is an equal opportunity employer.

The Frandsen Investment Services Administrative Assistant is responsible for providing administrative support to one or more Wealth Advisors and their clients. Must work with a diverse group of both external and internal contacts at multiple levels of the organization. Independent judgment is required to plan, prioritize, and organize a diversified workload. A high degree of comfort managing and prioritizing multiple tasks is required. Job Duties Manage documents necessary to establish client files and maintain compliance Communicate and collaborate with clients and co-workers in a professional setting Schedule and organize activities such as meetings and client appointments for multiple team members Proficient in Microsoft Office and CRM Platforms Organize and prioritize large volumes of information. Education, Skills, and Experience High school graduate degree or equivalent 2 years of experience or training in the financial services industry Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands. Office Professional Certification Program must be taken and passed within 90 days of hire Salary range for this role is $23.00 to $26.00 per hour, depending on experience. We offer a competitive benefits package including 401k and profit sharing.

Summary: Responsible for clerical functions and administrative support of food service programs. Essential Duties and Responsibilities: Answer telephones and direct inquires in a professional and client centric manner. Maintain confidential personnel files. Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices. Assist with staffing, including finding staff when employees call out on short notice. Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor. Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable. Enter weekly cash sales and meal counts using computer. Perform daily bank deposit reconciliation. Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing. Perform monthly vendor statement reconciliation. Prepare monthly state claim form for reimbursement. Assist in preparation of end of month financial reports. Attend in-service and/or safety meetings as required. Maintain clean and safe work environment; ability to perform job safely. Performs other duties as assigned. The Benefits We are always looking for ways to invest in our people both inside and outside of work to help them achieve their full potential. Both full-time and part-time associates are eligible for the following benefits: Opportunities for Training and Development Retirement Plan Associate Shopping Program Health and Wellness Programs Discount Marketplace Identity Theft Protection Pet Insurance Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program In addition, full-time positions also offer the following benefits to associates: Medical Dental Vision Life Insurance/AD Disability Insurance Commuter Benefits Employee Assistance Program Flexible Spending Accounts (FSAs) Our Commitment to Diversity and Inclusion Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. *Los Angeles applicants: Compass Group will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring (Ban the Box ordinance).

Job DescriptionBenefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain a calendar Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Contribute to company reports Maintain an organized filing system Develop, update, and maintain relevant office procedures Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, Excel and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects

As a Showroom Support Specialist, you will: * Greet customers at the front desk as they enter the store; determine the purpose of their visit * Notify the appropriate sales associate when a customer needs assistance * Efficiently determine the nature of phone calls to appropriately direct each call * Balance cash and credit card accounts * Look up customer records using NetSuite software Hours: 2-3 Weeknight shifts (4:30pm-8:00pm) every other weekend (Saturdays 9:00am-5:00pm.; Sundays 12:00pm-5:00pm.) What's in it for you? In addition to a workplace that emphasizes respect, teamwork, and personal and professional growth, Warners' Stellian offers benefits that reward loyalty and passion for the business, including: * Sick Time (1 hour of Sick Time for every 30 hours worked) * Competitive compensation * Commission on sales * Employee discounts * Social events throughout the year Qualifications You'll Need: * Great communication and customer service skills * Reliability * Good computer skills * Attention to detail and organizational skills * Ability to read, write, understand, and communicate in English * Successful completion of pre-employment criminal background check and drug test Warners' Stellian is committed to equal employment opportunities and to fostering an inclusive, equitable and accessible environment where all associates feel valued, respected, and supported. If you need assistance or an accommodation during the application or interview process, call us at ************. Core values: Customer Focus, Passion, Integrity, Inspiration, Loyalty, Family. Job Type: Part-time Salary: $17.00 per hour

Requirements Dental office or administrative experience Complete necessary training needed for Military events Possess reliable transportation Proficient with computer programs including Microsoft Office Prior experience with Dental - preferred Able to work in a fast paced environment and adapt to changes quickly Great verbal and written communication skills Customer Service experience preferred Experience in a military setting - preferred Must have weekend availability Proficient with computer systems, especially Microsoft Office With over three decades of experience, we are a trusted industry leader. Our experienced team of clinicians and logistics professionals are dedicated, and strive to do the right thing for our partners and their members every time. Because of this commitment, we've set a new standard of care delivery through our fixed-clinic, mobile treatment center, telemedicine, and portable deployment models. Join our team, and become a part of a bridge for better health. If you are made a conditional offer of employment, you will be required to undergo background check (including criminal record check) and drug screening. We use E-Verify in our hiring process. DOCS Health is committed to ensuring equal employment opportunity. All employment decisions, policies, and practices are in accordance with applicable federal, state, and local anti-discrimination laws. DOCS Health will not engage in or tolerate unlawful discrimination (including any form of unlawful harassment) on account of a person's sex (including pregnancy), age, race, color, religion, national origin, ancestry, citizenship, physical or mental disability, sexual orientation, gender nonconformity, status as a transgender individual, gender identity, genetic information, marital status, family responsibility, armed services, or any other status protected by law.

Job DescriptionDescription: We are currently searching for Dental Administrative Assistants. The administrative support staff is responsible for tasks prior, during and after the event as well as carrying out administrative tasks for our Military missions in the State of ________ on an "as needed basis". We provide health readiness services to meet the medical and dental requirements to maintain a deployable military force for the following: U.S. Army Reserve (USAR) Army National Guard (ARNG) U.S. Navy Reserve (USNR) U.S. Marine Forces Reserve (MARFORRES) U.S. Coast Guard Reserve (USCGR) Air National Guard (ANG) U.S. Air Force Reserve (USAFR) Complete administrative duties such as checking in and out participants, paperwork differentiation, and input of Denclass soldier information. Complete event set up, take down and maintenance. Requirements: Dental office or administrative experience Complete necessary training needed for Military events Possess reliable transportation Proficient with computer programs including Microsoft Office Prior experience with Dental - preferred Able to work in a fast paced environment and adapt to changes quickly Great verbal and written communication skills Customer Service experience preferred Experience in a military setting - preferred Must have weekend availability Proficient with computer systems, especially Microsoft Office With over three decades of experience, we are a trusted industry leader. Our experienced team of clinicians and logistics professionals are dedicated, and strive to do the right thing for our partners and their members every time. Because of this commitment, we've set a new standard of care delivery through our fixed-clinic, mobile treatment center, telemedicine, and portable deployment models. Join our team, and become a part of a bridge for better health. If you are made a conditional offer of employment, you will be required to undergo background check (including criminal record check) and drug screening. We use E-Verify in our hiring process. DOCS Health is committed to ensuring equal employment opportunity. All employment decisions, policies, and practices are in accordance with applicable federal, state, and local anti-discrimination laws. DOCS Health will not engage in or tolerate unlawful discrimination (including any form of unlawful harassment) on account of a person's sex (including pregnancy), age, race, color, religion, national origin, ancestry, citizenship, physical or mental disability, sexual orientation, gender nonconformity, status as a transgender individual, gender identity, genetic information, marital status, family responsibility, armed services, or any other status protected by law.

Seeking a self-motivated individual to maintain patient records using electronic health system software and provide general administrative duties and guest relations support in a fast-paced environment. Responsibilities will include providing administrative and clerical support such as: word processing, proofreading, writing, and editing reports, data entry, filing, processing inbound/outbound mail, maintaining office equipment, ordering office supplies. Candidates must be able to juggle multiple priorities and meet tight deadlines without compromising quality despite multiple interruptions; be a critical thinker and problem solver; take initiative in completing assigned work and projects; and be extremely detail- oriented. This position is the voice and face of the Academy through answering phones and greeting customers, both internal and external'a professional and courteous demeanor is a must. Seeking a self-motivated individual to maintain patient records using electronic health system software and provide general administrative duties and guest relations support in a fast-paced environment. Responsibilities will include providing administrative and clerical support such as: word processing, proofreading, writing, and editing reports, data entry, filing, processing inbound/outbound mail, maintaining office equipment, ordering office supplies. Candidates must be able to juggle multiple priorities and meet tight deadlines without compromising quality despite multiple interruptions; be a critical thinker and problem solver; take initiative in completing assigned work and projects; and be extremely detail- oriented. This position is the voice and face of the Academy through answering phones and greeting customers, both internal and external'a professional and courteous demeanor is a must. Must possess strong organizational skills and the ability to prioritize, excellent customer service and communication skills. In addition, the candidate must have the ability to multi-task and work independently as well as within a team. A high school diploma or GED is required with additional training in administrative support services and two years office experience preferred. Experience working with electronic patient records and knowledge of medical terminology is preferred. Must be proficient in Microsoft Office products including Word and Outlook; above average Excel skills are strongly desired. Must type a minimum of 50 wpm. In addition, must be experienced in using various general office equipment such as fax machines, copiers, mail machines, phone systems, etc. Requires the ability to sit for long periods of time and utilize various office equipment (e.g., computer, phone, and calculator) on a continual basis. Requires infrequent lifting of no more than 30 pounds. Must be able to reach, bend, and twist in a manner conducive to an office environment. EEO/AA/Minority/Female/Vet/Disab Skills & Requirements Must possess strong organizational skills and the ability to prioritize, excellent customer service and communication skills. In addition, the candidate must have the ability to multi-task and work independently as well as within a team. A high school diploma or GED is required with additional training in administrative support services and two years office experience preferred. Experience working with electronic patient records and knowledge of medical terminology is preferred. Must be proficient in Microsoft Office products including Word and Outlook; above average Excel skills are strongly desired. Must type a minimum of 50 wpm. In addition, must be experienced in using various general office equipment such as fax machines, copiers, mail machines, phone systems, etc. Requires the ability to sit for long periods of time and utilize various office equipment (e.g., computer, phone, and calculator) on a continual basis. Requires infrequent lifting of no more than 30 pounds. Must be able to reach, bend, and twist in a manner conducive to an office environment. EEO/AA/Minority/Female/Vet/Disab

The Part-Time Administrative Assistant perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. * Answer general employee and customer inquires in a professional manner * Direct all specific inquires to the appropriate individual in the department * Provide administrative support to management and other staff * Perform general administrative tasks including but not limited to: photocopying, faxing, mailing, and filing * Maintain and update staff vacation, travel, and project schedules * Support department staff on project based work as required * Champions safety in the workplace and ensures all safety policies and procedures are consistently followed * Perform other duties as required #RBIndeed * Minimum High School or GED High School graduate * 1-2 years administrative experience * Proficiency with Microsoft suites programs such as Word and Excel are considered an asset