Executive administrative assistant jobs in Round Lake, IL

Executive Assistant - Construction & Development Firm 📍 Glendale Heights, IL (On-site) | Family-Owned Construction & Real Estate Company About the Company Our client is a fast-growing construction and development firm known for bringing craftsmanship, creativity, and precision to every project - from commercial buildouts to large-scale property development. The company manages projects across multiple states, with a strong focus on commercial real estate, renovation, and new construction. Family-owned and deeply rooted in the community, this is a team that values honesty, collaboration, and pride in their work. They operate with a mix of old-school reliability and modern execution, creating an environment that's lively, flexible, and filled with hands-on teamwork. The Opportunity We're seeking a confident, organized, and proactive Executive Assistant to support the company's two principals in day-to-day operations. This person will be a central point of coordination between leadership, field teams, vendors, and project managers, ensuring that all moving pieces stay connected and on schedule. The role offers variety, autonomy, and direct exposure to every part of the business - from project planning to accounting and vendor coordination. Key Responsibilities Provide direct administrative and operational support to the company's two owners. Coordinate schedules, travel, and daily priorities. Track lien waivers, contracts, and other project documentation. Support with accounting and data-entry tasks, including invoice tracking and spreadsheet management (in partnership with the company's bookkeeper). Take detailed meeting notes, follow up on action items, and keep key stakeholders informed. Serve as a communication bridge between project managers, subcontractors, vendors, and office staff. Help maintain an organized, upbeat office environment aligned with the company's collaborative culture. What We're Looking For Previous experience supporting executives or leadership teams, ideally within construction, development, or real estate. Strong organizational, multitasking, and communication skills. Proactive problem-solver who takes initiative and thrives in a fast-paced environment. Comfortable managing spreadsheets and light accounting tasks (experience with QuickBooks or Excel a plus). Reliable, trustworthy, and confident working on-site in a small, close-knit team. Why You'll Love It Here ✅ Entrepreneurial, family-owned environment with high visibility and impact ✅ Opportunity to grow with a company experiencing steady expansion ✅ Fast-moving, dynamic atmosphere - no two days are the same ✅ $50,000-$70,000 base salary (depending on experience) ✅ On-site role with flexibility and direct leadership exposure

Vintage Luxury Home is seeking a qualified, professional, and energetic Construction Administrative Assistant and Project Coordinator. Vintage specializes in luxury residential building projects and developments. Responsibilities Construction Administration, Organization, Project Coordination and Customer Service professional with the ability to work with co-workers in a cooperative manner while remaining flexible, resourceful, proactive, and efficient with a high level of professionalism, and confidentiality. The ideal candidate is one who can work independently with little to no supervision and has experience supporting supervisors in daily administrative construction tasks. Candidates considered for the position must possess excellent organizational abilities, meticulous attention to detail, strong verbal and written communication skills and demonstrate success in building interpersonal relationships required to work in a fast- paced, creative and collaborative team environment. Qualifications Experience and knowledge in construction terms, requests for proposals, bid summaries, follow up, bidding sourcing and scheduling. Sub-Contractor and office management Ability to maintain a high level of confidentiality Working knowledge construction processes Strong working knowledge of Microsoft Word and Excel Superior organizational skills and the ability to prioritize multiple responsibilities while supporting management Excellent attention to detail Self-starter with a good attitude Ability to maintain a professional appearance Responsible for office reception area, answering phones, greeting guests and refer callers to appropriate parties. Facilitate the subcontractor bid process to include processing, distribution and tracking of all project bidding documentation. Follow up to ensure timely receipt of on correspondences and outstanding requests. Utilize software programs and templates to process, distribute and track all project documentation. Setup job binders and subcontractor files Negotiate subcontracts. Plan and schedule projects Manage jobs in progress including subcontractor coordination, conflict resolution, documentation and ensuring quality and safety on every job. Assist with the support, maintenance and preparation of reports, calendars, files and spreadsheets. Perform project closeout. Preparing 3-week look ahead schedules. Prepare agendas and make arrangements for meetings. Creating/preparing various items such as letters, bid instructions, meeting minutes, weekly updates, memos, proposals, outlines. Attending meetings when requested by PM. Master in Excel (Must understand and be able to enter formulas and functions) 2-10 years of experience in construction field Proven to be highly self-motivated, strong personal initiative and solid judgment Proven to work accurately while under pressure of deadline Ability to build and maintain strong working relationships Excellent Proficiency with the MS Office Suite including Word, Excel, SharePoint, PowerPoint, OneDrive, outlook and Project Scheduling (preferred), with emphasis on complex Excel spreadsheet capabilities and Word processing. Proven leadership and managerial abilities to interact with all levels of management Proven analytical skills as a problem predictor, not just problem solver Comfortable interacting/interfacing with subcontractors, suppliers and designers Self-Motivated with the ability to work independently and as part of a team Ability to manage multiple projects simultaneously and flexible in prioritizing work tasks. Experience working in web-based applications. Contract reading and Comprehension Timely, professional and polished in appearance Licenses, Bonds, COI' s and permits knowledge

Responsible for managing the full administrative and compliance process for municipal permitting, contractor licensing, and project documentation. This role ensures that all jobs are properly approved, tracked, and completed in accordance with local regulations and company standards while supporting communication across departments including sales, project management, and insurance. Experience 1-3 years of experience in an administrative, clerical, or office support role Experience with scheduling, recordkeeping, and data entry is often required Skills and Abilities Strong written and verbal communication skills Excellent organizational and time management abilities Proficiency with office software (e.g., Microsoft Office Suite or Google Workspace) Ability to handle confidential information with discretion Attention to detail and accuracy Problem-solving and multitasking skills Customer service orientation Responsibilities: Permitting & Licensing Management Work directly with municipalities to obtain contractor licenses and necessary permits for each project. Compile, complete, and submit all required documentation including bonds, certificates of insurance (COIs), signed contracts or purchase orders, scopes of work, and plats of survey. Ensure all projects are reviewed and approved by the appropriate municipal authorities before work begins. Track and update permit status daily, identifying outstanding applications and following up as needed. Dispatch & Project Coordination Prepare and distribute daily dispatch schedules outlining job locations, tasks, and assigned project managers. Maintain organized records linking each job number with its corresponding documents, communications, and approvals. Manage job closeouts by scheduling and overseeing final inspections with municipalities, ensuring all work meets local requirements and company standards. Insurance & Vendor Documentation Coordinate with the insurance team to issue and manage COIs for all vendors, subcontractors, and clients. Verify accuracy and compliance of insurance documentation prior to approval for work. Maintain up-to-date vendor records including W-9 forms, insurance certificates, and contact details within the CRM system. CRM & Administrative Management Utilize the company CRM system (Procru) to upload project documentation, input job costs, and track billing-related information. Update CRM data for customers, vendors, and job sites in coordination with the sales team. Generate and review reports to monitor project progress, permit status, and document compliance. Cross-Departmental Communication Act as a liaison between municipalities, sales teams, project managers, and vendors. Keep sales informed of permit progress, inspection results, and project readiness. Ensure all relevant documents are accurate, current, and accessible to internal teams. Heartland Paving Partners is an organization committed to diversity and inclusion to drive our business results and create a better future every day for our diverse employees and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, protected veteran status, or any other characteristic protected by local, state, or federal law and will not be discriminated against on the basis of disability.

We are looking for an Administrative Assistant to help the Office Manager run the office smoothly and efficiently, with the potential to become the Office Manager in the future. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results. The ideal candidate would also have experience in bookkeeping/accounting, preferably within a construction office or with knowledge of the construction industry. If you want to join a small, fun group of people in a generally casual office atmosphere, this job is for you! Responsibilities Work directly with the Controller and Office Manager with various tasks and projects as assigned Responsible for office operations including answering phones; field customer questions; responding to emails from various contacts including vendors; greeting visitors in the office; opening mail Maintain filing systems keeping all office documents filed (paper and electronic), organized, and maintained; move and track physical files throughout office; create files for all construction vendors and projects; ensure owner has electronic access to all documents that directly impact jobs Track material returns and credits Assist with daily updates to QuickBooks including vendor invoices; credit card receipts, keeping accounts payable aging current by matching up job payments received with applicable expenses to pay Ensure employees are tracking job hours in timekeeping app; follow up with employees as needed to ensure timesheet accuracy; assist with weekly payroll processing General office upkeep and organization including ordering office supplies, maintaining apparel inventory, tracking employee birthdays and anniversaries, etc Assist with onboarding new employees ensuring all forms filled out, filed, and maintained; provide copies of company handbook, benefit information, etc Qualifications Working knowledge of Microsoft Office applications Proficient in QuickBooks; experience with Contractor Edition a plus Experience processing payroll; ADP knowledge a plus Excellent written and verbal communication skills Highly organized with a strong attention to detail A good understanding and experience working within the construction industry including experience with AIA billing and lien waivers is a plus Competent; outgoing; possesses an ability to talk to customers with confidence and ease Dependable; reliable; trustworthy Thinks and acts fast in an office that can sometimes go from calm to crazy in a matter of seconds Intuitive; willing to put yourself out there and offer help even if not asked Personable; friendly; has a great sense of humor What We Offer: Compensation determined based on work experience and qualifications Comprehensive benefit package includes paid time off, 100% company paid medical insurance for employee and family, company paid life insurance and long term disability and 401K

Job Title: Product Life Management Administrative Assistant - PLM Duration: 5 Months Job Type: Temporary Assignment Job Type: Hybrid Payrate:$ 25.00 - 28.00/hr. TekWissen is a global workforce management provider headquartered in Ann Arbor, Michigan that offers strategic talent solutions to our clients world-wide. The below job opportunity is to one of Our clients who is an American chain of beauty stores headquartered in Bolingbrook, Illinois. This Client carries cosmetics, fragrances, nail products, bath and body products, beauty tools, and hair care products. Job Description: SUMMARY: The Product Life Management Administrative Assistant performs tasks as necessary to support the Transitions team. They execute administrative and routine functions that supports product disposition including disposition type, coding, sku listing and compliance. CORE JOB RESPONSIBILITIES: SKU maintenance: Ensures Add/delete form is complete with disposition. Responsible for updating & supporting disposition maintenance at the brand level (POP Portal) and item level (in PIM) for all skus per buyer's direction including disposition codes and markdowns. Operational support: Provides operational support with high attention to detail, communication visibility to operations of category transitions, ability to troubleshoot, root cause and problem solve. Logistics: Initiates RTV/DIF and follow up with brand/buyer for RA number. Execute clearance markdown cadence assigned at buyer's direction. Values: Exemplifies client's core values within role. The client's Values are quality and timely decision making, continuous improvement, collaboration, accountability, coaching and developing, planning and prioritizing, communication. REQUIREMENTS FOR CONSIDERATION: Experience: 2 yrs. relevant work experience preferred. Skills: Excellent organizational skills with strong attention to detail, and capable of multi-tasking. Demonstrate excellent verbal and written communication skills as well as strong listening skills. Proficiency with Microsoft Office, strong proficiency in Excel. Knowledge of Adobe analytics, SAP and SAP Hana, Power BI & Tableau a plus. Creative problem solver. Professionalism and confidentiality required both internally and externally. Highly motivated individual with strong initiative and positive attitude. Strong work ethic; ability to meet tight deadlines in a fast-paced environment. TekWissen Group is an equal opportunity employer supporting workforce diversity.

AMS Industries, Inc. is a MEP+ contracting firm serving the commercial, industrial, refrigeration and nuclear industries (PMT). With over 60 years of existence, AMS has grown from a small refrigeration contractor with a few employees to a multi-discipline and multi-market MEP contractor with more than 500 employees. We strive to meet our commitments to clients, develop our people and improve our communities. We are seeking a highly organized and detail-oriented Onsite Administrative Assistant to join our construction team. This position reports to the on-site Project Manager. The ideal candidate will be responsible for handling various administrative duties, signing in new hires, help coordinate orientation sessions, and assisting with safety compliance. This role is crucial in ensuring smooth operations and maintaining a safe working environment on the construction site. Responsibilities: Handle correspondence, filing, and documentation. Schedules and coordinates meetings, and appointments. Generates standardized reports as needed. Maintains and updates files, spreadsheets, and logs with current data. Distributes files, and logs as appropriate. Maintains electronic and hard copy filing system. Retrieves documents from the filing system. Communicates with various departments and other third parties to gather and provide information to assemble and prepare reports and documents. Processes entries and statistical information which could include expense reports, timesheets, GL entries, and spreadsheets. Performs general administrative and clerical functions such as copying, printing, scanning, filing, and faxing. Sign in new hires and ensure all necessary paperwork is completed. Verify employment eligibility and ensure all documentation is properly filed. Conduct orientation sessions for new hires, providing them with necessary information about site policies, procedures, and expectations. Coordinate and facilitate safety training sessions, ensuring all personnel are up to date with mandatory safety protocols. Maintain records of all training sessions and certifications. This position has no supervisory responsibilities. Qualifications: High school diploma or equivalent; associate's degree or relevant certification is a plus. Proven experience in an administrative role, preferably in a construction or industrial environment. Intermediate to advanced skills in Microsoft Word, Excel, PowerPoint, and Outlook is required for this position. Must be mature, professional, personable, and have a polished delivery on all assignments. Ability to handle confidential information with the utmost discretion. Must be able to communicate, both written and oral, in a professional manner and represent the company in a professional manner. Must possess good follow-through skills to finalize projects. Must have above-average proofreading skills and have a history of being accurate and thorough. What we offer: Health Insurance and ESOP (Employee owned) package. Health Reimbursement Arrangement (HRA) with Medical PPO FSA and Dependent Care 401K Matching Paid Maternity & Paternity Leave Generous PTO roll-over policy Social events and gatherings throughout the year

Contract to hire opportunity. Hybrid. The Product Life Management Administrative Assistant performs tasks as necessary to support the Transitions team. They execute administrative and routine functions that supports product disposition including disposition type, coding, sku listing and compliance. CORE JOB RESPONSIBILITIES: • SKU maintenance: Ensures Add/delete form is complete with disposition. Responsible for updating & supporting disposition maintenance at the brand level (POP Portal) and item level (in PIM) for all skus per buyer's direction including disposition codes and markdowns. • Operational support: Provides operational support with high attention to detail, communication visibility to operations of category transitions, ability to troubleshoot, root cause and problem solve. • Logistics: Initiates RTV/DIF and follow up with brand/buyer for RA number. Execute clearance markdown cadence assigned at buyer's direction. • Values: Exemplifies Ulta Beauty's core values within role. Ulta Values are quality and timely decision making, continuous improvement, collaboration, accountability, coaching and developing, planning and prioritizing, communication. REQUIREMENTS FOR CONSIDERATION: • Experience: 2 yrs. relevant work experience preferred. • Skills: o Excellent organizational skills with strong attention to detail, and capable of multi-tasking. o Demonstrate excellent verbal and written communication skills as well as strong listening skills. o Proficiency with Microsoft Office, strong proficiency in Excel. Knowledge of Adobe analytics, SAP and SAP Hana, Power BI & Tableau a plus. o Creative problem solver. o Professionalism and confidentiality required both internally and externally. o Highly motivated individual with strong initiative and positive attitude. o Strong work ethic; ability to meet tight deadlines in a fast-paced environment.

Brian Bemis Toyota of DeKalb is family owned and operated locally in the DeKalb County Community for 40 years. Our dealership is known for providing exceptional customer service and fostering a supportive and collaborative work environment. We pride ourselves on our commitment to quality and our strong community presence. Join our team and be a part of a respected and established dealership that values its employees and customers. Role Description Coordinate Guest Relations, Cashiering, as well as Entry Basic Administrative Assistant job functions. Perfect for a Mom with school aged kids, Recent grads wanting full time entry level on the job training. Qualifications Ability to work in a fast-paced environment and handle multiple tasks Excellent communication and teamwork skills A commitment to delivering high-quality work and customer satisfaction

Strategic Executive Coordinator - Be the CEO's Ultimate Ally at Lily and Fox! Be the right hand to a CEO building a world-class brand, business, and life. Are you a high-energy, ultra-organized superstar ready to make a massive impact? Do you thrive on turning chaos into clarity and executing with precision? At Lily and Fox, we're on a mission to make beauty more affordable and we need a Strategic Executive Coordinator to partner with our visionary CEO, Sean Barry, to make it happen! This isn't your average assistant gig. You're the CEO's right-hand, a trusted confidant, and a master orchestrator who owns both professional and personal priorities with finesse. From shielding Sean's time to driving hiring strategies and streamlining family logistics, you'll be the force that keeps everything running smoother, faster, and smarter. If you're assertive, polished, and obsessed with getting things done, this is your chance to shine! Why This Role Rocks Be the CEO's Secret Weapon: Protect Sean's focus, amplify his impact, and make him look like a rockstar in every area of life. Own High-Stakes Execution: Lead hiring workflows, manage complex calendars, and coordinate across business and family with ease. Create Calm in the Storm: Bring order to chaos with systems, SOPs, and a proactive mindset that anticipates needs before they arise. Make a Real Difference: Help Lily and Fox inspire customers while supporting Sean's vision to scale the business and live his best life. What You'll Do - Big Rocks - The Game-Changers Master the Inbox & Calendar: Triage CEO's emails and schedule with ninja-like precision, ensuring only the critical gets through. Lead Hiring Like a Pro: Own the hiring process, post roles, screen candidates, coordinate interviews, and prep Sean only when needed. Plan Like a Strategist: Build weekly systems for business and personal priorities, keeping everything on track. Own Supplier Communication: Triage and respond to Supplier communications with lightning speed Run Family Logistics: Coordinate with CEO's partner on family events, social events, and more, making life seamless. Streamline Decisions: Create systems for task delegation, decision triage, and flawless information flow. 80% Daily Wins - Keep the Machine Humming Protect CEO Focus: Filter emails, batch requests, and block deep work time to keep CEO in the zone. Nail Scheduling & Travel: Book meetings, flights, and family plans with zero errors, plus research epic dinner spots or gifts. Drive Team Coordination: Delegate tasks, follow up on deliverables, prepare agendas, and keep the team aligned without the CEO lifting a finger. Support Family: Manage family logistics, social events, schedules, and special events Build Systems That Scale: Create dashboards, SOPs, and checklists for business rhythms, family routines, and admin tasks. Handle Personal Admin: Track subscriptions, organize receipts, and liaise with accountants to keep CEO's personal life frictionless. Boost Relationships: Send thoughtful gifts, manage contacts, and prepare background summaries for max impact. As-Needed Projects Jump into special projects, from cross-department coordination to ad-hoc leadership requests, with enthusiasm and skill. 🧠 You'll Thrive Here If You… Think like an operator but serve like a concierge Take ownership, not orders Love bringing structure to chaos Can switch from booking a dinner reservation to scheduling interviews in the same hour Have an eye for detail and a bias for action Value thoughtfulness, discretion, and initiative Take pride in making others look good This is not a work-from-home position. Good luck to everyone who applies! Equal Employment Opportunity: Lily and Fox is committed to providing equal employment opportunities in all employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship status, marital status, age, disability, genetic information, protected veteran status, gender identity or expression, sexual orientation, or any other characteristic protected by law. This job specification should not be construed to imply that these requirements are the exclusive standards of the position. This is not to be considered a complete list of job duties, which appear in the for this position, and which may be amended from time to time at the discretion of Lily and Fox. Incumbents will follow any other instructions and perform any other related duties as may be required by their manager. Please note, this job description is not a contract of employment and may be modified to meet evolving business needs. Employment at Lily and Fox is at-will, meaning that either the employee or the company may terminate the employment relationship at any time, with or without cause or notice. Type: Full-time, on-site Salary: $60,000-$100,000

Salary: Job Description: Executive Assistant to the General Counsel Department: Legal Reports To: General Counsel The Executive Assistant to the General Counsel at the Chicago Center for Sports Medicine and Orthopedic Surgery plays a vital role in supporting the General Counsel in managing legal affairs, healthcare compliance, and administrative tasks. This position involves dynamic responsibilities in coordinating events, managing schedules, and ensuring seamless communication within the legal and compliance functions. Essential Tasks and Activities: Administrative Support: Provide high-level administrative assistance to the General Counsel, including managing calendars, scheduling meetings, and handling correspondence. Communication Management: Act as a central point of contact for the General Counsel, managing phone calls, responding to emails, and ensuring effective communication internally and externally. Event Coordination: Coordinate legal and compliance-related events, ensuring smooth execution and timely communication to relevant stakeholders. Travel Arrangements: Make travel arrangements for the General Counsel, including booking flights, accommodations, and other logistical details. Meeting Support: Assist in scheduling, preparing materials, and taking accurate notes and minutes during legal and compliance-related meetings. Business Errands: Run various business errands on behalf of the General Counsel, ensuring efficient handling of external tasks. Rent Collection: Manage rent collection processes, ensuring timely and accurate handling of financial transactions related to the legal and compliance department. Data Management: Manage spreadsheets, organize data, and create organizational systems to enhance efficiency within the legal and compliance functions. Collaboration: Work closely with the Practice Administrator and other department heads to ensure seamless collaboration and communication across the organization. Competencies: Organizational Skills: Exceptional organizational abilities to manage calendars, events, and administrative tasks effectively. Communication: Strong written and verbal communication skills to interact with internal and external stakeholders. Time Management: Ability to prioritize and manage time efficiently in a fast-paced environment. Adaptability: Flexibility and adaptability to handle dynamic responsibilities and changing priorities. Work Environment/Physical Demands: Primarily office-based with occasional requirements for external tasks and errands. Required Education & Experience: Bachelor's degree preferred. Proven experience as an executive or personal assistant, preferably in a legal or healthcare compliance setting. Preferred Qualifications: Familiarity with healthcare compliance processes and legal affairs. This role presents an exciting opportunity for an energetic and organized professional to contribute to the legal and compliance functions within a dynamic healthcare environment. The Executive Assistant will play a key role in supporting the General Counsel and enhancing the overall efficiency of legal and compliance operations.

About Us: CDO Group is a leading construction management firm dedicated to delivering high-quality projects on time and within budget. We take pride in our innovative approach and commitment to excellence. For more information, visit cdogroup.com. Job Title: Executive / Personal Assistant to the CEO Location: Oak Park, IL (In-House) Company: CDO Group Reports To: Chief Executive Officer (CEO) Employment Type: Full-Time, On-Site Salary Range: $50,000 - $70,000 annually (commensurate with experience) Position Overview: We are seeking a highly organized, proactive, and resourceful Executive / Personal Assistant to support the CEO of CDO Group. This in-house role requires a high level of discretion, professionalism, and the ability to manage a wide range of administrative and personal tasks in a fast-paced environment. Key Responsibilities Executive Support: Manage and maintain the CEO's calendar, including scheduling meetings, appointments, and travel. Prepare and organize materials for meetings, presentations, and reports. Act as a liaison between the CEO and internal/external stakeholders. Handle confidential information with integrity and discretion. Track and follow up on key action items and deadlines. Assist with email management and correspondence. Personal Assistance: Coordinate personal appointments, travel, and errands as needed. Manage household or personal projects and vendors. Support event planning for both professional and personal engagements. Operational Support: Assist with special projects and initiatives led by the CEO. Conduct research and compile data to support decision-making. Help streamline processes and improve organizational efficiency. Qualifications: Proven experience as an executive or personal assistant, preferably supporting C-level executives. Exceptional organizational and time-management skills. Strong written and verbal communication abilities. Tech-savvy with proficiency in Microsoft Office Suite, Google Workspace, and scheduling tools. Ability to work independently and handle multiple priorities. High level of discretion and professionalism. Preferred Qualifications: Experience in the construction or real estate industry. Bachelor's degree in Business Administration or related field. Familiarity with project management tools (e.g., Asana, Trello, Monday.com). Why Join Us? Be part of a dynamic and growing company with a strong mission. Work closely with visionary leadership. Competitive compensation and benefits. Opportunities for growth and development. If you thrive in a role that demands excellence, precision, and creativity, we want to hear from you!

Are you a strategic thinker who thrives in a fast-paced environment and excels at building impactful partnerships? Join our team and make a difference! As a Senior Executive Assistant within the Global Corporate Banking Team, you will manage demanding leader calendars and travel, ensuring efficient use of executives' time. You will collaborate with peers to provide robust on-site support and backup coverage, and leverage your thought leadership to prioritize tasks. This role requires strong JP Morgan institutional knowledge, project management skills, and the ability to represent the firm professionally at all levels. **Job Responsibilities** + Gatekeep all contact with the public, clients, and staff coming through the executive's office + Provide general office support, including phone coverage and printing + Manage extensive and complex calendar for Senior Executive in a fast-paced, dynamic environment + Collaborate with Business Manager to maintain key documents, including organizational charts and background materials; take succinct minutes and replay key takeaways from senior meetings + Coordinate and organize senior meetings; draft communications and presentations, set agendas, prepare materials, coordinate guest speakers, and manage logistics + Provide site support for local office requirements, including phone coverage, new hire integration, facilities maintenance, supplies, floor access, event presence, greeting guests, escorting visitors, food orders, and conference room setup/takedown + Arrange and maintain extensive travel plans and itineraries for both international and domestic travel + Plan and lead events as needed, including quarterly activities and key milestones for team members **Required Qualifications, Capabilities, and Skills** + Demonstrate strong personal leadership and ability to work independently in a demanding, changing environment + Exhibit exceptional travel planning skills and knowledge + Display detailed and strong organizational skills + Plan complex and large events effectively + Possess a strong background in financial services and/or technology environments + Communicate with exceptional interpersonal, presentation, and communication skills + Show fluency in all Microsoft Office products, with proficiency in PowerPoint **Preferred Qualifications, Capabilities, and Skills** + Deep JP Morgan institutional knowledge and ability to navigate the firm fluidly + Basic project management skills + Proven experience proactively supporting leaders with large organizations + Ability to efficiently track and organize deliverables + Experience representing leaders at all levels of the corporate hierarchy + Ability to interact with executive-level clients and internal constituents across all lines of business *****Note: this role requires five days in the office (Mon-Fri) and will not support Hybrid options.** JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management. We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process. We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation. JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans **Base Pay/Salary** Chicago,IL $38.82 - $52.88 / hour

The Robert R. McCormick Foundation is a leading philanthropic institution investing more than $75 million annually in Chicagoland, with a focus on improving economic opportunity on Chicago's South and West Sides. The Foundation is named for its donor, Colonel Robert R. McCormick, and the Foundation's Board of Directors also oversees Cantigny, his former estate, which today provides educational and recreational opportunities in Chicago's western suburbs. The 500-acre Cantigny estate includes McCormick's Home and Gardens, which host dozens of programs and events annually for nearly half a million visitors; the First Division Museum, a military history museum that tells the story of the U.S. Army's 1st Infantry Division, beginning in World War I, when Col. McCormick served with the Division, to the Division's recent deployments in Europe and the Middle East; and Cantigny Golf, which consists of a 27-hole public golf course and Youth Links, a Par-3 course. Position Summary The Special Assistant supports the President & CEO, who oversees both the McCormick Foundation and Cantigny, and coordinates special projects, helps manage relationships internally and externally, and compiles and summarizes information to advance organizational priorities. The position works in lockstep with senior leaders and partners closely with the Executive Assistant who manages scheduling, correspondence, and operations for the Foundation's executive team. This role offers an opportunity to shape how the organization leads with impact. The Special Assistant will work on a range of projects, from grants management to long-term capital planning, and hone research, communication, and project management skills. External partners with whom this role engages include community-based organizations, major cultural and academic institutions, media partners, military liaisons, and other key stakeholders. Success in this position requires the ability to move quickly and thoughtfully and communicate clearly and concisely to inform and operationalize executive decisions. The role requires balancing multiple, time sensitive tasks, It is essential that the Special Assistant be an excellent writer and editor and be trustworthy. Key Responsibilities Communications Analyze complex strategic issues and synthesize diverse perspectives fairly and accurately. Draft, edit, and prepare materials such as presentations, grant updates, policy briefings, talking points, and board documents. Translate complex concepts into clear, accessible communications for internal and external audiences. Support communication between the President & CEO, staff, and external partners. Project Management Research topics related to the Foundation's grantmaking and operations, prepare summary materials, and offer clear, concise analysis and recommendations based on research findings. Lead and coordinate special projects to advance organizational priorities. Partner with staff to enhance the impact of programs, operations, and initiatives. Compile, summarize, and analyze information to inform executive decisions. Perform other duties as assigned to advance the Foundation's mission. Requirements Qualifications Education Required: Bachelor's degree in History, Social Sciences, Journalism, or other related field Experience Required: 0-2 years of full-time professional experience OR equivalent internships, research assistantships. Experience in communications, research, project management, or related functions. Demonstrated ability to write and present clearly and effectively. Experience working independently as well as collaboratively in team settings. Skills Strong written and oral communication skills. Strong organizational and project management skills with the ability to manage multiple priorities. High emotional intelligence, diplomacy, and discretion. Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel) Creative problem-solving skills and adaptability to emerging technologies. Commitment to confidentiality, professionalism, and alignment with the Foundation's mission and values. Experience with AI, such as ChatGPT, and project management programs, such as Jira, AirTable, preferred Ability and willingness to learn new software/systems quickly Working Conditions: This is a full-time position. The Foundation is headquartered in downtown Chicago, and most work is performed in a typical office environment. The Special Assistant will also spend time at Cantigny in Wheaton. Regular travel to Wheaton is required. Equal Opportunity Employer Cantigny Park and the Robert R. McCormick Foundation provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, individuals with disabilities, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital and housing status. Salary Description $57,000-$64,000

Full Job Description Arsenault is looking for an Executive Assistant to join our team in the United States. Location is flexible - role may be located in Miami, Florida, or Des Moines, Iowa, or potentially another USA location. As the Executive Assistant, you will report directly to the President Americas, providing support in a one-on-one working relationship. As the President's Assistant you will serve as the primary point of contact for internal and external contacts on all matters pertaining to the Office of the President. A successful Executive Assistant will have strong organization skills, communicate effectively, and possess a mature character. The ideal candidate will be adaptable and flexible while working independently as this is a fully remote position. It is crucial that the Executive Assistant be fluent in both English and Spanish. Responsibilities: Serve as a liaison to the board of directors and senior management teams, organizes and coordinates executives' outreach and external relations efforts and oversea special projects Provide professional secretarial support to the president and ensure that effective communication and confidentiality are always maintained Completes a broad variety of administrative tasks for the President including managing an extremely active calendar appointments, processing expense reports/reclaims, composing and preparing correspondence that is sometimes confidential - including signatures of various legal documents for different group entity roles and responsibilities. Arranging complex and detailed travel plans, itineraries, and agendas and compiling documents for travel-related meetings. Assists in coordinating the agenda of senior management team meeting (including executive board meetings) and off-sites meetings, potentially taking minutes and follow up on action items. Work closely and effectively with President to keep him well informed of upcoming sense for the issues taking place in the environment and keeping the President updated. Arrange and coordinate on internal and external visits. Prepare various reports and presentation materials for the President. Facilitate the Visa Immigration and work permit requirement pertaining to Employment/Dependent Pass application and renewal process. Coordinate the global income tax declaration (with tax consultants) home search, car lease, tenancy agreement and other matters pertaining to administration. Prioritizes conflicting needs, handle matters expeditiously, proactively and follows-through on projects to successful completion, often with deadline pressures. Handles mails/communication in alignment with President. Full calendar and mail administration authority. Other duties as assigned Requirements Bachelor's degree or above Fluency in both English and Spanish is required 5 years of similar working experience in international company Strong organization and communication abilities Pleasant character; mature, considerate and patient Very strong interpersonal skills and the ability to build remote relationships with stakeholders, including staff, board members, external partners Good time management skills and good sense of confidentiality. Excellent knowledge in MS Office software. Flexible and adaptable with a high degree of personal freedom and self-directed responsibility. Seniority Level Associate Industry Chemicals Employment Type Full-time Job Functions Administrative Screening questions Required qualifications Have you completed the following level of education: Bachelor's Degree? Ideal Answer: Yes Do you speak Spanish? Ideal Answer: Yes Do you speak English? Ideal Answer: Yes

We are seeking a highly organized and proactive Project Coordinator/Executive Assistant to support the Owner in managing multiple projects and daily business operations. This role requires a strong ability to multitask, prioritize competing demands, and maintain effective communication with internal and external stakeholders. The ideal candidate will be detail-oriented, resourceful, and comfortable working in a dynamic environment where responsibilities can shift quickly. Key Responsibilities Assist the Owner in planning, coordinating, and overseeing various business and client projects. Track project milestones, deliverables, and timelines to ensure deadlines are met. Prepare, review, and maintain project documentation, reports, and presentations. Manage scheduling, calendars, and meeting coordination on behalf of the Owner. Act as a liaison between the Owner, clients, vendors, and team members to ensure smooth communication and follow-up. Provide administrative support, including drafting correspondence, managing files, and handling confidential information. Conduct research, gather data, and prepare summaries to support decision-making. Monitor and follow up on action items, ensuring progress is maintained. Support day-to-day operational needs and assist with ad-hoc tasks as assigned. Qualifications 2+ years of experience in project coordination, executive support, or administrative roles. Strong organizational and time-management skills with the ability to handle multiple priorities. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.G., Trello, Asana, Monday.Com). Ability to work independently with minimal supervision and maintain confidentiality. Professional, adaptable, and solution-oriented mindset. Preferred Skills Experience supporting executives or business owners. Familiarity with project management methodologies (Agile, Waterfall, etc.). Strong problem-solving skills and attention to detail.

Ann & Robert H. Lurie Children's Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children's Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report. Day (United States of America) Location Ann & Robert H. Lurie Children's Hospital of Chicago Job Description Demonstrates effective behaviors as outlined in the organization-wide core competencies. Completes a comprehensive orientation to the operations of the Medical Center in order to provide the participant with an opportunity to develop basic skills in hospital management and gain a better understanding of pediatric healthcare, Lurie Children's and its related entities. Gathering, investigating, researching, analyzing, and/or studying activities impacting hospital-wide or intra/interdepartmental operations. Attends meetings as needed and participating on committees as needed. Completing other special projects or assignments as directed. Other job functions as assigned. Applications due December 1, 2025 (11:59 pm CST) Minimum Requirements: Bachelor's degree in business, nursing, finance, or related field and has completed the first year of a master's degree in health care administration, business administration, or related field. Analytical skills necessary to plan and develop activities impacting hospital-wide or departmental operations, to work with special projects, and to develop, prepare, and analyze various reports. Communication skills, both oral and written, necessary to prepare clear and concise reports and make effective recommendations and formal presentations. All applicants must include their resume, cover letter and essay as attachments in the application For more information: Administrative Internship | Lurie Children's Shift: 8am - 4:30pm Education Bachelor's Degree (Required) Pay Range $18.00-$27.00 Hourly At Lurie Children's, we are committed to competitive and fair compensation aligned with market rates and internal equity, reflecting individual contributions, experience, and expertise. The pay range for this job indicates minimum and maximum targets for the position. Ranges are regularly reviewed to stay aligned with market conditions. In addition to base salary, Lurie Children's offer a comprehensive rewards package that may include differentials for some hourly employees, leadership incentives for select roles, health and retirement benefits, and wellbeing programs. For more details on other compensation, consult your recruiter or click the following link to learn more about our benefits. Benefit Statement For full time and part time employees who work 20 or more hours per week we offer a generous benefits package that includes: Medical, dental and vision insurance Employer paid group term life and disability Employer contribution toward Health Savings Account Flexible Spending Accounts Paid Time Off (PTO), Paid Holidays and Paid Parental Leave 403(b) with a 5% employer match Various voluntary benefits: Supplemental Life, AD&D and Disability Critical Illness, Accident and Hospital Indemnity coverage Tuition assistance Student loan servicing and support Adoption benefits Backup Childcare and Eldercare Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members Discount on services at Lurie Children's facilities Discount purchasing program There's a Place for You with Us At Lurie Children's, we embrace and celebrate building a team with a variety of backgrounds, skills, and viewpoints - recognizing that different life experiences strengthen our workplace and the care we provide to the Chicago community and beyond. We treat everyone fairly, appreciate differences, and make meaningful connections that foster belonging. This is a place where you can be your best, so we can give our best to the patients and families who trust us with their care. Lurie Children's and its affiliates are equal employment opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, ancestry, age, disability, marital status, pregnancy, protected veteran status, order of protection status, protected genetic information, or any other characteristic protected by law. Support email: ***********************************

Executive Assistant & Operations Coordinator Location: Glendale Heights, IL | On-site | Full-Time Join a dynamic, family-owned commercial construction and development firm known for its fast-paced, collaborative culture and national project reach. From large-scale general contracting and development for commercial brands (including restaurant groups and emerging industries) to the ownership and operation of properties across the U.S., this team thrives on building with purpose and integrity. You'll play a central role supporting two Principals and serving as the organizational hub that keeps projects, people, and priorities aligned across the business. Responsibilities: Provide direct executive and operational support to the firm's Principals, ensuring priorities are managed efficiently and proactively. Prepare and track lien waivers, vendor documents, and other construction-related paperwork. Maintain and update project and accounting spreadsheets, assisting the bookkeeper and CPA as needed. Schedule and coordinate travel, meetings, and events for team members. Take and distribute meeting minutes, ensuring follow-up items are completed. Act as a communication bridge between project managers, field crews, subcontractors, and office staff. Contribute to a positive, organized, and high-energy office environment that reflects the company's collaborative culture. Qualifications: Experienced in construction, real estate, or a related project-driven field (a plus but not required). A natural multitasker who thrives in fast-moving, entrepreneurial settings. Exceptionally organized, detail-oriented, and proactive in solving problems before they arise. Tech-savvy and comfortable managing spreadsheets, data entry, and basic bookkeeping support. Confident working on-site and interacting with a diverse team of professionals-from Principals to carpenters. Why You'll Love Working Here Tight-knit culture: Join a family-owned business that values trust, collaboration, and a “roll up your sleeves” mentality. Impactful work: Be part of high-visibility projects across the country, from ground-up builds to national portfolio management. Growth & variety: Every day brings new challenges, exposure to construction, development, and property operations. Vibrant environment: Fast-paced, entrepreneurial, and team-oriented - where your ideas and initiative make a difference.

Strategic Executive Coordinator - Be the CEO's Ultimate Ally at Lily and Fox! Be the right hand to a CEO building a world-class brand, business, and life. Are you a high-energy, ultra-organized superstar ready to make a massive impact? Do you thrive on turning chaos into clarity and executing with precision? At Lily and Fox, we're on a mission to make beauty more affordable and we need a Strategic Executive Coordinator to partner with our visionary CEO, Sean Barry, to make it happen! This isn't your average assistant gig. You're the CEO's right-hand, a trusted confidant, and a master orchestrator who owns both professional and personal priorities with finesse. From shielding Sean's time to driving hiring strategies and streamlining family logistics, you'll be the force that keeps everything running smoother, faster, and smarter. If you're assertive, polished, and obsessed with getting things done, this is your chance to shine! Why This Role Rocks Be the CEO's Secret Weapon: Protect Sean's focus, amplify his impact, and make him look like a rockstar in every area of life. Own High-Stakes Execution: Lead hiring workflows, manage complex calendars, and coordinate across business and family with ease. Create Calm in the Storm: Bring order to chaos with systems, SOPs, and a proactive mindset that anticipates needs before they arise. Make a Real Difference: Help Lily and Fox inspire customers while supporting Sean's vision to scale the business and live his best life. What You'll Do - Big Rocks - The Game-Changers Master the Inbox & Calendar: Triage CEO's emails and schedule with ninja-like precision, ensuring only the critical gets through. Lead Hiring Like a Pro: Own the hiring process, post roles, screen candidates, coordinate interviews, and prep Sean only when needed. Plan Like a Strategist: Build weekly systems for business and personal priorities, keeping everything on track. Own Supplier Communication: Triage and respond to Supplier communications with lightning speed Run Family Logistics: Coordinate with CEO's partner on family events, social events, and more, making life seamless. Streamline Decisions: Create systems for task delegation, decision triage, and flawless information flow. 80% Daily Wins - Keep the Machine Humming Protect CEO Focus: Filter emails, batch requests, and block deep work time to keep CEO in the zone. Nail Scheduling & Travel: Book meetings, flights, and family plans with zero errors, plus research epic dinner spots or gifts. Drive Team Coordination: Delegate tasks, follow up on deliverables, prepare agendas, and keep the team aligned without the CEO lifting a finger. Support Family: Manage family logistics, social events, schedules, and special events Build Systems That Scale: Create dashboards, SOPs, and checklists for business rhythms, family routines, and admin tasks. Handle Personal Admin: Track subscriptions, organize receipts, and liaise with accountants to keep CEO's personal life frictionless. Boost Relationships: Send thoughtful gifts, manage contacts, and prepare background summaries for max impact. As-Needed Projects Jump into special projects, from cross-department coordination to ad-hoc leadership requests, with enthusiasm and skill. 🧠 You'll Thrive Here If You… Think like an operator but serve like a concierge Take ownership, not orders Love bringing structure to chaos Can switch from booking a dinner reservation to scheduling interviews in the same hour Have an eye for detail and a bias for action Value thoughtfulness, discretion, and initiative Take pride in making others look good This is not a work-from-home position. Good luck to everyone who applies! Equal Employment Opportunity: Lily and Fox is committed to providing equal employment opportunities in all employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship status, marital status, age, disability, genetic information, protected veteran status, gender identity or expression, sexual orientation, or any other characteristic protected by law. This job specification should not be construed to imply that these requirements are the exclusive standards of the position. This is not to be considered a complete list of job duties, which appear in the for this position, and which may be amended from time to time at the discretion of Lily and Fox. Incumbents will follow any other instructions and perform any other related duties as may be required by their manager. Please note, this job description is not a contract of employment and may be modified to meet evolving business needs. Employment at Lily and Fox is at-will, meaning that either the employee or the company may terminate the employment relationship at any time, with or without cause or notice. Type: Full-time, on-site Salary: $60,000-$100,000

Demonstrate your proven track record as a highly engaging and driven strategic thinker who develops strong partnerships and maximizes efficiency for executive level leaders. If you thrive in a fast-paced environment and want a challenge, this role is for you. As the Senior Executive Assistant within a large organization, you will manage a demanding and dynamic calendar and coordinate international travel to ensure the efficient use of the executive's time. You will partner with key stakeholders, including Business Managers, Finance, and Communications teams, to track and organize deliverables, prepare for client visits, plan complex market visits, and create simple communications and presentations. **Job Responsibilities** + Gate keep all contact with the public, clients and staff coming through the executive's office + Manage extensive and complex calendar + Facilitate interactions with executive-level clients and internal constituents across all lines of business, ensuring effective communication and collaboration + Leverage tools such as LLM and Teams to prepare for client meetings and maximize communication efficiency. + Work closely with Business Manager on a variety of tasks, produce succinct minutes and replay key takeaway and themes from senior meetings. + Coordinate and organize senior meetings, draft communications and presentations including agenda setting, material preparation and distribution, coordination of guest speakers, and logistics. + Provide site support for local office requirements and partner with colleagues for backup and floor support + Arrange and maintain extensive travel plans and itineraries for both international and domestic travel + Plan and lead events as needed **Required qualifications, capabilities and skills:** + Strong personal leadership, ability to work independently and effectively in a demanding, changing environment + 10 years of proven experience supporting executive leadership with large organizations + Exceptional travel planning skills and knowledge + Detailed and strong organizational skills + Project management skills + Demonstrated ability to plan complex and large events + Service oriented and able to greet clients, distribute packages, restock pantry items, and other floor duties as required. + Exceptional interpersonal, presentation and communication skills + Fluency in all Microsoft office products **Preferred qualifications, capabilities and skills** + Strong JP Morgan institutional knowledge and proven ability to navigate the firm fluidly + Experience leveraging technology to promote efficiency + Background in a client facing sales and financial services environment *****Note: this role requires five days in the office (Mon-Fri) and will not support Hybrid option** JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management. We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process. We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation. JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans **Base Pay/Salary** Chicago,IL $38.82 - $52.88 / hour