Executive administrative assistant jobs in San Angelo, TX - 2,150 jobs

Intro Are you ready to explore a world of possibilities, both at work and during your time off? Join our American Airlines family, and you'll travel the world, grow your expertise and become the best version of you. As you embark on a new journey, you'll tackle challenges with flexibility and grace, learning new skills and advancing your career while having the time of your life. Feel free to enrich both your personal and work life and hop on board! Why you'll love this job This Executive Assistant, VP provides high-level administrative support to Vice Presidents by managing complex calendars, coordinating meetings and events, and handling domestic and international travel logistics with foresight and efficiency. It requires strong communication skills, attention to detail, and the ability to interact professionally across all levels while maintaining confidentiality and managing operational tasks such as expense reports, correspondence, and departmental needs. What you'll do As noted above, this list is intended to reflect the current job but there may be additional essential functions (and certainly non-essential job functions) that are not referenced. Management will modify the job or require other tasks be performed whenever it is deemed appropriate to do so, observing, of course, any legal obligations including any collective bargaining obligations. As noted above, this list is intended to reflect the current job but there may be additional essential functions (and certainly non-essential job functions) that are not referenced. Management will modify the job or require other tasks be performed whenever it is deemed appropriate to do so, observing, of course, any legal obligations including any collective bargaining obligations. Manage Vice Presidents' calendars to allow for participation in key meetings and time for individual work Plan and prepare meetings and events (logistics, documents, presentations, catering, etc.) for executives' departments Responsible for booking travel (domestic and international), as well as hotel accommodations, transportation, and itinerary creation with ability to anticipate travel needs, mitigate issues, and collaborate with appropriate resources to resolve in a timely manner Interacts professionally with all levels of management, external business partners, and community leaders Compose correspondence, prepare presentations, reports, and other ad hoc materials with attention to detail and accuracy Responds to inquiries, requests, and complaints within limits of authority Protects the integrity of confidential information for all matters Manage time and attendance, expense reports, invoices, and ordering of supplies All you'll need for success Minimum Qualifications- Education & Prior Job Experience * High school diploma or GED equivalency * 0-2 years work experience in a prior executive assistant or office management position or 3+ years of AA experience Preferred Qualifications- Education & Prior Job Experience * Bachelor's degree in a relevant field * 5+ years work experience in a prior executive assistant or office management position Skills, Licenses & Certifications Excellent working knowledge of Microsoft software to include Word, Excel, PowerPoint, Outlook, and Teams Must be self-motivated with strong organizational skills, ability to prioritize conflicting needs and requests, and meet deadlines Demonstrates excellent analytical and problem-solving skills Exhibits high emotional intelligence Can perform in a fast-paced environment, manage multiple tasks simultaneously, work extended hours as needed, and function as an integral part of a team with minimal supervision Familiarity with Workbrain, Coupa, Concur, and proprietary software What you'll get Feel free to take advantage of all that American Airlines has to offer: Travel Perks: Ready to explore the world? You, your family and your friends can reach 365 destinations on more than 6,800 daily flights across our global network. Health Benefits: On day one, you'll have access to your health, dental, prescription and vision benefits to help you stay well. And that's just the start, we also offer virtual doctor visits, flexible spending accounts and more. Wellness Programs: We want you to be the best version of yourself - that's why our wellness programs provide you with all the right tools, resources and support you need. 401(k) Program: Available upon hire and, depending on the workgroup, employer contributions to your 401(k) program are available after one year. Additional Benefits: Other great benefits include our Employee Assistance Program, pet insurance and discounts on hotels, cars, cruises and more Feel free to be yourself at American From the team members we hire to the customers we serve, inclusion and diversity are the foundation of the dynamic workforce at American Airlines. Our 20+ Employee Business Resource Groups are focused on connecting our team members to our customers, suppliers, communities and shareholders, helping team members reach their full potential and creating an inclusive work environment to meet and exceed the needs of our diverse world. Are you ready to feel a tremendous sense of pride and satisfaction as you do your part to keep the largest airline in the world running smoothly as we care for people on life's journey? Feel free to be yourself at American.

About Us At Alonso & Alonso, we provide personalized attention and services that are tailored to meet the specific needs of each of our clients. We achieve this through client education, consistent updates, thorough assessment of each case, and customized legal strategies based on each client's circumstances. Job Summary The Executive Personal Assistant to the Chief Operating Officer (COO) is a highly trusted role responsible for managing the day-to-day professional and personal activities of the COO. This position requires exceptional organizational skills, proactive communication, discretion, and the ability to manage multiple projects simultaneously. The Executive Personal Assistant acts as a right-hand partner to the COO, ensuring efficiency across his business, personal, and brand-related engagements. Essential Responsibilities and Duties Manage the COO's professional and personal calendar, including scheduling meetings and medical appointments. Coordinate virtual and in-person meetings as requested. Provide reminders for meetings, appointments, or important deadlines. Take clear and actionable notes during meetings. Assist the COO on social media recording days (on-site support, coordination, etc.). Support initiatives related to Alonso & Alonso and the COO's personal brands. Communicate with individuals or teams managing personal brand content and operations. Maintain and update the COO's Real Estate Log, tracking relevant activity and updates. Monitor and track incoming and outgoing payments across the COO's business interests. Prepare and submit reimbursement documents when needed. Review, sort, and process physical mail addressed to the COO. Check and manage email communications on behalf of the COO, flagging and responding to items as necessary. Translate documents (Spanish English) as requested. Provide daily task support and general assistance with both business and personal matters. Required Qualifications 2+ years of experience in executive-level administrative support or personal assistant roles. High degree of discretion, confidentiality, and emotional intelligence. Strong organizational, multitasking, and time-management skills. Excellent written and verbal communication in both English and Spanish. Proficiency with Microsoft Office, Google Suite, and calendar/email tools. Tech-savvy and comfortable navigating social media environments and basic content processes. Strong attention to detail and ability to track multiple projects at once. Trustworthy and dependable, with a proactive attitude and problem-solving mindset. Preferred Qualifications Bilingual in Spanish and English. Experience supporting executives with personal brand or content creation activities. Comfortable working in a hybrid or flexible environment. Key Performance Indicators Accuracy and timeliness in scheduling and follow-through. Responsiveness to communications and requests. Effective coordination with brand and business teams. Confidentiality and professionalism in all interactions. Clear documentation and organization of financial and logistical records. Work Environment In-office role based in San Antonio, TX with occasional off-site support or flexible scheduling based on COO's activities. Fast-paced, dynamic environment requiring adaptability and initiative. May involve handling confidential personal and business-related matters. Benefits 401(k) Dental insurance Health insurance Paid time off Vision insurance Mental health support Continuing education allowance Application Process You may apply to our career page: ******************************************** Physical Demands: The employee is regularly required to stand, walk, and use their hands to perform tasks. Some lifting of files (up to 10 pounds) may be necessary. Equal Opportunity Employment Statement Alonso & Alonso attorneys at law is an equal opportunity employer and is committed to building a diverse and inclusive organization. We prohibit discrimination and harassment of any kind based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, age, or any other protected characteristic.

Benefits: Company parties Competitive salary Dental insurance Health insurance Opportunity for advancement Executive Personal Assistant - Construction Industry Apex Multifamily Builders - Commercial/Multifamily Construction Company Seeking a highly capable Personal Assistant to provide dedicated support to our company executive. The ideal candidate will be adaptable, discreet, and able to anticipate needs while managing both professional and personal tasks with excellence. Key Responsibilities: Manage complex personal and professional calendars, including travel arrangements and other business commitments Handle confidential correspondence, emails, and phone calls Coordinate meetings, conferences, and client entertainment Process expense reports and manage personal/business receipts Oversee household management tasks when needed (vendors, maintenance, scheduling) Arrange travel logistics including flights, hotels, and transportation Act as the primary point of contact between executive and internal/external stakeholders Assist with personal errands and special projects as needed Manage construction office administrative tasks and document organization Requirements: 3+ years experience as a personal assistant, preferably in construction or real estate Exceptional discretion and professionalism Available for occasional evening/weekend work when needed Strong problem-solving abilities and proactive mindset Excellent communication and interpersonal skills Valid driver's license Flexibility to travel occasionally if required Proficient in Microsoft Office Suite Benefits: Competitive salary Comprehensive health benefits Paid time off and holidays Professional development opportunities Responsibilities Schedule appointments and maintain a realistic, accurate calendar Answer and screen calls Run errands, as needed Order essential and non-essential supplies Work closely with many different people to ensure everyone is on the same page Qualifications Exceptional communication and interpersonal skills Strong organizational skills The ability to multitask well The ability to work well independently and within a team environment

In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. Executive Assistant DEPARTMENT: Executive Office REPORTS TO: President, Hospitality FLSA STATUS: Salaried, Exempt LEGENDS GLOBAL Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component - feasibility & consulting, owner's representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking - of world-class live events and venues. The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career. Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sound like a winning formula for you? Join us! THE ROLE We are seeking a highly organized, proactive, and personable Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate is a self-starter with strong executive presence, excellent communication skills, and the ability to thrive in a fast-paced corporate environment. This role requires strong judgment, discretion, and the ability to anticipate needs while managing competing priorities. Essential Duties and Responsibilities • Manage complex calendars, scheduling, and shifting priorities to ensure smooth daily operations. • Coordinate all travel arrangements (primarily domestic); anticipate logistics and proactively resolve conflicts. • Prepare and process expense reports and reconcile receipts in a timely manner. • Organize and support meetings, including logistics, agendas, materials, and follow-up action items. • Serve as a key liaison between the executive team, internal departments, clients, team owners, and external partners. • Support coordination and communication across the broader team, partnering with other EAs where needed. • Assist with department initiatives, offsites, major events, and occasional support at high-profile engagements (e.g., Super Bowl). • Maintain confidentiality and handle sensitive information with professionalism. • Support special projects and provide operational oversight as assigned. Qualifications To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience • High school diploma required; Bachelor's degree preferred. • 3+ years of Executive Assistant or senior administrative support experience in a corporate, fast-paced environment. Skills and Abilities • Exceptional written and verbal communication skills and strong executive presence. • Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word). • Excellent organizational and time-management skills with the ability to manage multiple priorities. • Strong interpersonal skills and a friendly, professional demeanor; able to build trust and strong relationships across all levels. • Proven ability to maintain confidentiality and exercise sound judgment. COMPENSATION Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan. WORKING CONDITIONS Location: Corporate offices in Frisco, TX or Conshohocken, PA. In-office presence required to effectively support executives and collaborate with the team. Travel: Minimal travel required (less than 5%), primarily for occasional team offsites or major company events. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. NOTE: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position. Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

Executive Personal Assistant to CEO and COO, Staffing Firm Serving People with Disabilities, Austin, Texas The Founder/CEO and COO of a highly successful non-profit that finds employment opportunities for veterans and people with other disabilities nationwide is looking for an Executive Personal Assistant to handle all things administratively, personal and professional as well as be the “go to” for any office needs. This is an exciting opportunity for someone who truly enjoys taking as much off their executive's plate as possible so they can focus on the business. And handles last minute changes with grace. The ideal candidate has at least 3-5 years of experience supporting busy executives personally and professionally and understands how to look at their lives holistically to make their day run easier. The candidate should be energetic, well-organized and flexible, getting real satisfaction of going the extra step to provide “high touch” support. This is a 5 day a week in the office position. About the Job Manage the CEO and COO's busy calendars and coordinate scheduling meetings and commitments, personal and professional Optimize the CEO/COO's time and priorities, acting as gatekeeper with warmth and tact Coordinate travel and logistics, including detailed itineraries, personal and professional Personal and professional expense reporting Prioritize emails and craft emails and any other correspondence on their behalf Be liaison to internal and external stakeholders; Update CEO and COO of projects and action items. Be the “go to” in the office for any office management needs acting as the liaison for vendors, including cleaning staff, catering and security services; order supplies/equipment, maintain the office and arrange for necessary repairs; act as back-up to reception Assist with internal employee onboarding and offboarding Ensure the routine maintenance of personal residences Run personal errands, ger lunch Plan lunches, dinners, events; Lead Engagement Committee planning in-house or off- site activities Special ad hoc projects, personal and professional About You 3-5 years supporting busy executives with a high-touch service mentality Bachelor's Degree. Proactive and anticipatory mindset - always ten steps ahead High emotional intelligence and strong judgment; able to act independently Very-organized and detail-oriented with great project management skills Google Suite shop; tech savvy Strong communicator, diplomat, and relationship-builder who is a true collaborator Discreet, and trustworthy Must have a driver's license and reliable vehicle A warm engaging personality that likes to make sure everything is done with a ‘high touch” service mentality. Base salary, Comprehensive health benefits

RESPONSIBILITES: Executive & Leadership Support: Provide confidential administrative support to senior executives and leadership team members. Attend leadership meetings to take meeting notes, document follow-up actions, and manage scheduling of subsequent discussions. Help execute and coordinate follow-up activities after leadership meetings, ensuring accountability and continuity. Consolidate global KPIs and prepare reports and presentation content for leadership reviews. Assist with project support related to acquisitions, including communications, notifications, and coordination with stakeholders regarding leases, permits, etc. Technology & Presentation Support: Create and support PowerPoint presentations, Excel analysis, and other materials for leadership updates, AOP meetings, and corporate or employee presentations. Leverage AI and other advanced tools to support productivity, automation, and efficiency across administrative tasks. Act as a technology resource to help streamline internal workflows. Meeting & Event Coordination: Coordinate off-site meetings (e.g., venues, hotels, catering, invitations). Organize all-employee meetings: schedule invites, arrange breakfast and refreshments, IT setup, and post-event surveys. Order meals for production staff and meetings (e.g., Seth). Coordinate and execute internal events (e.g., Blood Drive, Veteran's Day Breakfast, Thanksgiving Luncheon). Administrative & Office Support: Prepare and submit expense reports. Create and submit Pcard forms with receipts. Order non-stock office supplies and flowers for employee occasions (e.g., funerals, new baby, get well). Manage Visas and Passport renewals. Act as an on-site notary when required. Documentation & Contract Management: Maintain and submit CERs through DocuSign. Upload and manage contracts in Ironclad; send templates to partners and submit for review/signing. Support document handling in DocuSign (e.g., SIPs, contract amendments). Assist with special projects related to contract or procedural updates. HR & Employee Support: Update organizational charts and HR slides (e.g., new hires, promotions, anniversaries). Handle new hire processes: send training agendas, job descriptions, organizational announcements, and calendar reminders for 30-60-180-day reviews. Send 30-60-180 Day Review surveys via Qualtrics. Submit and manage Service Award documentation and purchases. Maintain the United Airlines Corporate Program. Communications: * Send internal communications: meeting reminders, announcements, and updates. * Serve as the point of contact for arranging internal logistics and communications across departments. Required Qualifications: High school diploma or equivalent; Associate's or Bachelor's degree preferred. Minimum 3 years of administrative experience supporting multiple teams or departments. Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Experience with DocuSign, Ironclad, and Qualtrics is a plus. Strong organizational skills and attention to detail. Ability to handle confidential information with discretion. Excellent verbal and written communication skills. Customer-service orientation and ability to interact professionally with all levels of staff and external contacts. Preferred Skills: Prior experience supporting HR or People Operations functions. Event planning or coordination experience. Knowledge of basic accounting principles (for expense reports, Pcard forms). Certification as a Notary Public. WORKING CONDITIONS: The noise level in the work environment is moderate (office) to loud (production area). PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The position requires frequent sitting and occasional standing and walking, stooping and reaching/working overhead. The employee must occasionally move/lift up to 25 lbs. Average hearing and vision is required. Disclaimer: The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. EOE/AA/M/F/Vet/Disability

Established RIA seeks dedicated support professional to assist the owner and other investment advisors in various aspects of office administration, financial record-keeping, scheduling, correspondence, and maintaining client relationships. Responsibilities: Coordinate communication and provide administrative support for team members Manage incoming and outgoing mail, including scanning and documentation Supervise additional administrative staff as needed and liaise with senior management Act as the primary point of contact for office visitors and telephone inquiries Handle client requests, monitor account activity, coordinate meetings, and assist with onboarding new clients Maintain vendor relationships and assist with vendor due diligence Implement and improve processes to enhance client relationships and office efficiency Provide compliance support and report any client issues or complaints promptly Organize and maintain electronic and hard copy files Reconcile investment transactions and client accounts using CRM software Meet filing requirements for client, state, and federal reporting Develop and maintain organizational systems for the office Manage monthly ledger entries, billing, and collections Support personnel processes including onboarding and training new employees Assist with correspondence drafting and review Maintain contact with clients, colleagues, and key relationships Oversee personal schedules and calendars Ensure the functionality and appearance of the office space, including ordering supplies and maintaining equipment Conduct local errands as required Handle daily responsibilities while managing periodic ad-hoc projects Requirements: Bachelor's degree in business or related field, with knowledge of accounting and bookkeeping principles 10 years of experience in the financial services industry, preferably at an RIA Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Teams), QuickBooks, and Quicken Must possess a high degree of professionalism in appearance and conduct Organized; self-supervised; proactive; resourceful; efficient; detail oriented; tech savvy and able to work with computers and office equipment; strong grammar and written as well as oral communication skills; critical thinker; multi-tasker; collaborative team player; able to maintain client confidentiality

About Us At Sociaxe, we are dedicated to delivering innovative administrative and operational solutions to support the growth of businesses across a variety of industries. We believe in fostering a workplace that values precision, integrity, and team collaboration. Our team is committed to continuous improvement and professional development, ensuring our clients receive the highest level of service. Job Description We are currently seeking a highly organized and detail-oriented Administrative Assistant to join our team in San Antonio, TX. The ideal candidate will play a key role in supporting daily office operations, assisting management, and ensuring efficient administrative workflow. This position requires excellent communication skills, a proactive approach, and the ability to multitask in a dynamic environment. Responsibilities Manage and organize company documents, files, and records Coordinate meetings, prepare agendas, and take meeting minutes Respond to internal and external inquiries in a professional and timely manner Maintain office supplies inventory and place orders as needed Assist in preparing reports, presentations, and correspondence Support multiple departments with general administrative tasks Ensure smooth day-to-day office operations and workflow Qualifications Qualifications High school diploma or equivalent required; associate degree preferred Minimum 1-2 years of administrative or office support experience Proficient in Microsoft Office Suite (Word, Excel, Outlook) Strong organizational and time management skills Excellent written and verbal communication abilities Ability to handle confidential information with discretion Detail-oriented and capable of working independently or as part of a team Additional Information Benefits Competitive salary range: $44,000 - $64,000 per year Opportunities for professional growth and advancement Supportive and collaborative work environment Skills development and training programs Paid time off and holidays Full-time, consistent schedule

Join the BakerRipley Marketing and Communications team at one of the largest and strongest nonprofit organizations in the country! Gain valuable experience in various areas of marketing and communications while learning on the job and building your r Intern, Marketing, Communication, Administrative, Communications, Social Media, Business Services

Allcat Claims Service, LLC To know more, visit us at *************************** Allcat Claims Service is an energetic organization that places a strong emphasis on learning and personal development. We support and challenge our people to reach their full potential while maintaining a premium standard for customer service, quality, and the rapid integration of emerging technology. Most importantly, we pride ourselves on handling claims both professionally and ethically. Our commitment to "Raising the Bar" has enabled us to grow long-standing client and adjuster relationships and build a team whose experience and work ethic are unparalleled in the claims industry. POSITION SUMMARY This position is based in our San Antonio office and provides administrative support across multiple claim and office functions. This is a temporary-to-hire role. JOB RESPONSIBILITIES Greet and assist visitors and employees at the front desk Set up meetings and training sessions, including coordination of meals, snacks, beverages, and supplies Order office supplies, catering, and other essentials from approved vendors Complete expense reports accurately and in a timely manner Maintain inventory of office supplies and materials Provide real-time scheduling support by booking meetings and conference rooms and preventing conflicts Research accommodations, restaurants, and other facilities for leadership and visitors Create agendas and itineraries for travel and meetings as needed Maintain contact lists, inventories, and other administrative records Provide general administrative support to peers and leadership Collaborate with and provide administrative support to other business units as needed, including departments such as Accounts Receivable Answer questions, facilitate requests, and provide accurate information Maintain polite and professional communication via email, and mail Anticipate the needs of others to ensure a seamless and positive experience Demonstrate strong multitasking abilities, excellent communication skills, and a positive, professional attitude Remain prepared, responsive, and adaptable when facing new challenges Contribute to overall team success by completing related duties as assigned MINIMUM REQUIREMENTS High School Diploma or GED Prior administrative or office support experience Proficiency with Microsoft Office (Outlook, Word, PowerPoint, Excel); familiarity with Canva and Adobe preferred Strong customer service, communication, and organizational skills Detail-oriented with a high level of accuracy Ability to manage routine and repetitive tasks while adapting to interruptions and change Comfortable working in a fast-paced environment with evolving processes and systems Proactive mindset with a desire to create a positive experience for others PHYSICAL REQUIREMENTS Ability to physically lift and carry up to 10 pounds Ability to safely step on and off a step ladder as needed for office tasks PAY DETAILS $17 - $20 per hour BENEFITS Eligibility to participate in the Company's comprehensive benefits package, including Medical, Dental, and Vision coverage, Paid Time Off, Paid Holidays, and a 401(k) plan, in accordance with Company policy. #allcatclaims

Aria Signs & Design is looking for an administrative assistant to join our team in our office. This person will work to support the daily operations of the office. The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. Responsibilities: Field inbound communications - Answer phone calls/putting in leads. Assisting with Leads - Prepare and send professional proposals, maintaining accuracy and attention to detail. Provide administrative support, including scheduling, filing, and document preparation. Assist with daily operational needs and errands to support smooth office or business operations. Coordinate with team members and clients to ensure tasks are completed efficiently. Requirements: High school diploma 1-2 years experience as an administrative assistant, secretary or receptionist preferred Strong organizational, communication, and time-management skills Proven ability to work in a fast-paced environment Positive, high-energy attitude Resourcefulness, creativity, and problem-solving skill set Familiarity with office equipment (i.e. printers, fax machines, projectors)

About the job Administrative Assistant with TWIC Administrative Assistant Requirements: TWIC Card is mandatory Ability to answer phones professionally Experience with ordering office supplies and handling clerical tasks Comfortable coordinating lunch orders and escorting visitors as needed Bilingual (Spanish) A plus Schedule: Monday Friday, 8:00 AM 4:30 PM

Join our amazing team and contribute as a: Administrative Assistant ABOUT THE ROLE This position will support the warehouse daily activities and assist support staff of the warehouse in McKinney, TX. WHAT YOU'LL ACCOMPLISH • Exercise and encourage core values including but not limited to; developing self and coaching others by inspiration and empowerment. • Demonstrate a commitment to communicating, improving and adhering to health, safety and environmental policies in all work environments and areas. • Promote a culture of safety and exhibit these behaviors. • Handle all vendors that come to the warehouse to drop off parts and suppliers. • Maintain & Clean Warehouse on a daily basis. • Carry out safety related inspections and tasks related to warehouse equipment. • Operate Forklift, Pallet jacks and be able to assist w/ heavy loading of parts once couriers arrive for their shifts. • Demonstrate a commitment to communicating, improving and adhering to health, safety and environmental policies in all work environments and areas. Promote a culture of safety and exhibit these behaviors. WHAT WE'RE LOOKING FOR Education:High School Diploma or equivalent Required Work Experience: 1-3 years in Warehouse setting, Must know how to operate a forklift and pallet jack Required Technical Skills: Basic knowledge about computers and Microsoft programs, SAP preferred. Additional Requirements: Must be able to lift a minimum of 50 lbs Knowledge of parts and materials related to the RMX Industry Must be able to complete all daily tasks in a timely manner Must be able to work in an environment with wide temperature ranges. Successful candidates must adhere to all safety protocols and proper use of Amrize approved Personal Protection Equipment ("PPE"), including but not limited to respirators. Employees that are required to wear respirators must be clean shaven where the respirator seal meets the face in order to pass the qualitative and quantitative fit tests WHAT WE OFFER • Competitive salary • Retirement Savings: Choose from 401(k) pre-tax and/or Roth after-tax savings • Medical, Dental, Disability and Life Insurance • Holistic Health & Well-being programs • Health Savings Accounts (HSAs) & Flexible Spending Accounts (FSAs) for health and dependent care • Vision and other Voluntary benefits and discounts • Paid time off & paid holidays • Paid Parental Leave (maternity & paternity) • Educational Assistance Program • Dress for your day HR Contact: Julia Morgan SANTAELLA BUILDING INCLUSIVE WORKSPACES At Amrize, there is endless opportunity for you to play your part. Whether you're in a technical, managerial, or frontline role, you can shape a career that works for you. We're seeking builders, creative thinkers and innovators. Come put your expertise to work while developing the knowledge and skills to drive your career forward. With us you'll have the chance to build your ambition! Amrize North America Inc. takes pride in our hiring processes and our commitment that all qualified applicants will receive consideration for employment without regard to age, race, color, ethnicity, religion, creed, national origin, ancestry, gender, gender identity, gender expression, sex, sexual orientation, marital status, pregnancy, parental status, genetic information, citizenship, physical or mental disability, past, current, or prospective service in the uniformed services, or any other characteristic protected by applicable federal, state or local law. Amrize North America Inc, and its respective subsidiaries are Equal Opportunity Employers, deciding all employment on the basis of qualification, merit and business need. Amrize Canada Inc. is committed to the principles of employment equity and encourages the applications from women, visible minorities, and persons with disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request accommodation in order to apply for a position with us, please email recruiting-accommodations@amrize.com. This email address should only be used for accommodations and not general inquiries or resume submittals. In Ontario, our organization/business is committed to fulfilling our requirements under the Accessibility for Ontarians with Disabilities Act. Under the Act, accommodations are available on request for candidates taking part in all aspects of the selection process. While we sincerely appreciate all applications, only candidates selected for an interview will be contacted.

We are seeking a dedicated Receptionist/Administrative Assistant to join our team. The successful candidate will serve as the first point of contact for visitors and callers, providing a welcoming and professional environment. They are responsible for managing front-desk operations, handling communications, maintaining administrative records, and supporting various office functions. This role ensures the smooth and efficient operation of daily office activities by coordinating mail, supplies, and administrative tasks across departments, while also performing additional duties as assigned by management. Key Responsibilities: Welcome visitors by greeting them in person or on the telephone, answering or referring to inquiries. Ensure all voicemail messages to the main office number are taken and directed to staff members. Administrating Visitor Logbook. Ensure that the reception area is kept tidy. Prepare and coordinate and distribute mail, faxes, and packages. Prepare, send, and file Purchase Orders as per request given. Liaise with office suppliers for stationery and cleaning products orders. Maintain pantry supplies and ensure that they are well stocked. Provide support in administrative activities for all departments. Perform additional job duties as assigned by management. Profile Qualifications & Experience: Education: Minimum of 1 year experience in the field. High School Diploma Knowledge & Skills: Excellent Computer Skills with MS Office, Adobe, Outlook. Knowledge of ISO guidelines is a plus. Personal Attributes: Accountability - Takes personal responsibility for the quality and timeliness of work. Attention to details - Diligently attends to details pursues quality in accomplishing tasks. Data Analysis and Problem Solving - Demonstrates the ability to analyze and understand data and information quickly. Task Management - Effectively manages tasks by appropriately focusing on the critical priorities. Adaptability to changing conditions - Adapts to changing business needs, conditions, and work responsibilities. Collaboration - Works efficiently and inclusively with a range of people, both within and outside of the organization. Fluency in English (additional languages a plus) Position location Country USA Location Houston, TX Candidate criteria Minimum level of education required A-levels / Grade 12 Qualification High school Minimum level of experience required Less than 2 years

Busy/Growing, mid-sized Firm has an opportunity for an energetic, professional, polished front of house personality. This role, while entry level, does present growth opportunity for the right individual. Key qualifications/experiences include: *Ability to handle a multi-line switchboard answering all calls quickly, routing to the correct party, following directions regarding which individuals at the firm have calls screened, and able to look up information when the caller needs assistance *Computer proficiency - Above average to Superior knowledge of MS Office Suite, ability/willingness to learn other software (proprietary) packages, 55+ WPM typing preferred, and keen eye for detail with data entry *Ability to follow direction *Dependable - punctual - focused (in addition to the energetic, professional, polished). What you get in return - Yes, we are a growing firm - but we're not stodgy or extraordinarily conservative. Professional, yes - But we're pretty laid back all in all. We actually like each other. Yes - we have 5 offices, and are in 4 states - but the firm still feels close-knit and friendly. And of course - competitive salary and full benefits - and for the right person, the opportunity to grow.

We are seeking a highly organized and proactive Administrative Assistant specializing in graphic design to join our team. This is a unique opportunity for an ambitious individual ready to take on a range of responsibilities in a vibrant and collaborative environment. Overview The Administrative Assistant position will support daily operations and ensure the smooth functioning of our Dallas office while also providing Graphic Design support, specializing in PowerPoint design, to our practice areas throughout the US. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment. The ideal candidate will be a self-starter with a positive attitude and a strong commitment to maintaining an efficient and welcoming office environment. Key Responsibilities Office Administration & Support Oversee day-to-day operations of the office. Serve as the first point of contact for clients, ensuring a professional and welcoming experience. Support client meetings and events, including logistics and hospitality. Responsible for the office phone, mail and shipment services. Ensure the office is organized, well-stocked, and running efficiently. Handle vendor relationships, supplies, and office maintenance, including managing inventories of office supplies, groceries, and IT equipment. Contribute to building a positive and engaging workplace culture, helping to organize events. Assist with new employees' orientation. Support senior leadership by managing schedules and prioritizing tasks. Help with travel coordination for partners as needed. Graphic Design & Special Projects Design and enhance PowerPoint presentations for our different practice areas, while ensuring consistency with company guidelines across all presentation materials. Manage multiple projects with different deadlines. Assist with and provide design support for other materials both internally and externally (e.g., market research, client materials, business development materials, marketing materials, etc.). Perform other ad hoc tasks and requests as needed. Qualifications Bachelor's degree in Art, Graphic Design, business administration or related field preferred; or equivalent experience. 1-3 years of experience in graphic design and administrative support with a focus on PowerPoint presentation design Relevant certifications in graphic design are a plus. Advanced proficiency in Microsoft Office Suite, specifically with PowerPoint. Experience with Adobe Creative Cloud and Canva a plus. Ability to translate complex information into clear, engaging visuals. Excellent written and verbal communication skills. Strong organizational, time management, multitasking abilities. Great customer service and interpersonal skills. Problem-solving mindset with a can-do attitude. Ability to work independently and as part of a team. Positive and professional demeanor. Must be authorized to work in the United States. Benefits of Joining Accuracy Competitive salary and benefits package from the start of your employment, including a group insurance plan and a retirement savings plan with employer contributions. Personal and family leave, recognizing the importance of work-life balance. Opportunity to grow with a rapidly expanding company. A vibrant and collaborative work culture with the chance to work on diverse and impactful projects. A community committed to professional and personal development.

EMAIL ADDRESS: *************************** The Administrative Candidate should be outgoing with an upbeat personality, able to multitask, and operate a multiline phone system (at least 3 or more lines). Top candidates must have experience in a professional front office setting. Duties and Responsibilities: * Answer and direct phone calls * Greet all visitors * Distribute all incoming/outgoing mail/faxes * General filing * Schedule meetings * Maintain Conference Room reservation schedule * Creating and maintaining office documents such as reports and data sheets * Type company correspondence * Assist with other miscellaneous office duties as needed Minimum Skills and Qualifications: * Punctual and dependable * MUST BE able to operate a multiline phone system or switchboard * Proficiency in Microsoft Office Software programs * Attentive to details * Outgoing and pleasant personality * Excellent organizational and communication skills * Exceptional customer service skills * Exhibit high level of professionalism at all times, even in stressful situations. Contact with your resume to the email address above.

About the Job About the Role: We are looking for a proactive and organized Administrative Assistant to provide essential support to our sales, marketing, customer service, and software development teams. This full-time, in-office role is ideal for someone who thrives in a dynamic environment, enjoys working with cross-functional teams, and can juggle multiple priorities with professionalism and attention to detail. Key Responsibilities: Assist the sales and marketing team with scheduling meetings, preparing presentations, organizing campaigns, and managing CRM entries. Serve as a point of contact for customer inquiries and coordinate follow-ups with relevant departments. Support the software development team with administrative tasks including documentation, meeting coordination, and internal communication. Help coordinate prospects and customers meetings, team meetings, and communications. Qualifications: Bachelor's degree in Business Administration, Marketing, or a related field. Excellent communication, coordination, and organizational skills. Ability to work effectively with diverse teams and adapt to shifting priorities. Strong proficiency in Microsoft Office Suite and CRM tools. Previous experience in an administrative, sales support, or customer service role is preferred. Why Join Us? Be a key connector across sales, marketing, development, and support teams. Collaborative, fast-paced environment with opportunities to grow professionally. Make an impact on customer satisfaction, marketing initiatives, and product delivery. To Apply: Send your resume and a short cover letter explaining your interest. We look forward to your application and possibly welcoming you to our innovative team!

Job Description Our office is expanding and we are looking to hire the right individual to join our outstanding customer service team. We are currently seeking to fulfill a full-time position. Our Customer Service Representative will be responsible for providing exceptional customer service to our current clients and new prospects, processing policy change requests, maintain knowledge of our products, and answer any questions our clients may have. Insurance industry or office experience and knowledge is not required but would be a greater benefit relating to customers in the beginning for this position. Benefits Annual Base Salary Based on Experience Paid Time Off (PTO) Mon-Fri Schedule Career Growth Opportunities Retirement Plan Responsibilities Process customer policy change requests. Secure all Trailing Documents from customers. Handle all incoming claim calls from customers. Immediately greet all customers, entering the office, in a friendly and helpful manner. Take premium payments from customers. Treat each customer contact as a cross and up-sell opportunity including financial products. Verify phone numbers, addresses and email addresses with each customer contact and update customer information. Answer incoming phone calls on the first ring. Return all phone messages promptly. Maintain knowledge of new products. Claims follow up calls. Obtain prospects information such as name, address, vehicle information and enter into quote sheets. Schedule appointments for sales staff to meet prospective customers. Requirements Possess a genuine willingness to learn, be intuitive and resourceful and be coachable. Be a great self-starter with a sense of urgency. Excellent Spelling and Grammar skills. Exceptional Business Writing and Editing Skills. Great Customer Service Skills. Problem-Solving Capabilities.