Executive administrative assistant jobs in San Marcos, TX - 428 jobs

Benefits: Company parties Competitive salary Dental insurance Health insurance Opportunity for advancement Executive Personal Assistant - Construction Industry Apex Multifamily Builders - Commercial/Multifamily Construction Company Seeking a highly capable Personal Assistant to provide dedicated support to our company executive. The ideal candidate will be adaptable, discreet, and able to anticipate needs while managing both professional and personal tasks with excellence. Key Responsibilities: Manage complex personal and professional calendars, including travel arrangements and other business commitments Handle confidential correspondence, emails, and phone calls Coordinate meetings, conferences, and client entertainment Process expense reports and manage personal/business receipts Oversee household management tasks when needed (vendors, maintenance, scheduling) Arrange travel logistics including flights, hotels, and transportation Act as the primary point of contact between executive and internal/external stakeholders Assist with personal errands and special projects as needed Manage construction office administrative tasks and document organization Requirements: 3+ years experience as a personal assistant, preferably in construction or real estate Exceptional discretion and professionalism Available for occasional evening/weekend work when needed Strong problem-solving abilities and proactive mindset Excellent communication and interpersonal skills Valid driver's license Flexibility to travel occasionally if required Proficient in Microsoft Office Suite Benefits: Competitive salary Comprehensive health benefits Paid time off and holidays Professional development opportunities Responsibilities Schedule appointments and maintain a realistic, accurate calendar Answer and screen calls Run errands, as needed Order essential and non-essential supplies Work closely with many different people to ensure everyone is on the same page Qualifications Exceptional communication and interpersonal skills Strong organizational skills The ability to multitask well The ability to work well independently and within a team environment

Contract to hire Onsite - Austin, TX (one remote day / wk) Pay - $34 - 44/hr We are seeking an EA Assistant to work cloely with the CEO and Managing Directors, along with office operations. This role requires a highly organized, detail-oriented professional who can manage multiple tasks in a fast-paced environment. Key Responsibilities: Manage the CEO and Managing Director's calendars, meetings, and travel arrangements, including both domestic and international schedules Prepare reports, presentations, and executive correspondence Coordinate office operations, meetings, and administrative processes Oversee office supplies, mail, courier services, and office equipment Provide administrative support to departments and assist with employee onboarding Handle confidential information with professionalism and discretion Qualifications: Associate's or Bachelor's degree in Business Administration or a related field preferred Min. 5 years of experience in an administrative or executive support role Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Strong organizational, communication, and time management skills Detail-oriented, professional, and able to work independently and collaboratively

Executive Personal Assistant to CEO and COO, Staffing Firm Serving People with Disabilities, Austin, Texas The Founder/CEO and COO of a highly successful non-profit that finds employment opportunities for veterans and people with other disabilities nationwide is looking for an Executive Personal Assistant to handle all things administratively, personal and professional as well as be the “go to” for any office needs. This is an exciting opportunity for someone who truly enjoys taking as much off their executive's plate as possible so they can focus on the business. And handles last minute changes with grace. The ideal candidate has at least 3-5 years of experience supporting busy executives personally and professionally and understands how to look at their lives holistically to make their day run easier. The candidate should be energetic, well-organized and flexible, getting real satisfaction of going the extra step to provide “high touch” support. This is a 5 day a week in the office position. About the Job Manage the CEO and COO's busy calendars and coordinate scheduling meetings and commitments, personal and professional Optimize the CEO/COO's time and priorities, acting as gatekeeper with warmth and tact Coordinate travel and logistics, including detailed itineraries, personal and professional Personal and professional expense reporting Prioritize emails and craft emails and any other correspondence on their behalf Be liaison to internal and external stakeholders; Update CEO and COO of projects and action items. Be the “go to” in the office for any office management needs acting as the liaison for vendors, including cleaning staff, catering and security services; order supplies/equipment, maintain the office and arrange for necessary repairs; act as back-up to reception Assist with internal employee onboarding and offboarding Ensure the routine maintenance of personal residences Run personal errands, ger lunch Plan lunches, dinners, events; Lead Engagement Committee planning in-house or off- site activities Special ad hoc projects, personal and professional About You 3-5 years supporting busy executives with a high-touch service mentality Bachelor's Degree. Proactive and anticipatory mindset - always ten steps ahead High emotional intelligence and strong judgment; able to act independently Very-organized and detail-oriented with great project management skills Google Suite shop; tech savvy Strong communicator, diplomat, and relationship-builder who is a true collaborator Discreet, and trustworthy Must have a driver's license and reliable vehicle A warm engaging personality that likes to make sure everything is done with a ‘high touch” service mentality. Base salary, Comprehensive health benefits

About Us At Sociaxe, we are dedicated to delivering innovative administrative and operational solutions to support the growth of businesses across a variety of industries. We believe in fostering a workplace that values precision, integrity, and team collaboration. Our team is committed to continuous improvement and professional development, ensuring our clients receive the highest level of service. Job Description We are currently seeking a highly organized and detail-oriented Administrative Assistant to join our team in San Antonio, TX. The ideal candidate will play a key role in supporting daily office operations, assisting management, and ensuring efficient administrative workflow. This position requires excellent communication skills, a proactive approach, and the ability to multitask in a dynamic environment. Responsibilities Manage and organize company documents, files, and records Coordinate meetings, prepare agendas, and take meeting minutes Respond to internal and external inquiries in a professional and timely manner Maintain office supplies inventory and place orders as needed Assist in preparing reports, presentations, and correspondence Support multiple departments with general administrative tasks Ensure smooth day-to-day office operations and workflow Qualifications Qualifications High school diploma or equivalent required; associate degree preferred Minimum 1-2 years of administrative or office support experience Proficient in Microsoft Office Suite (Word, Excel, Outlook) Strong organizational and time management skills Excellent written and verbal communication abilities Ability to handle confidential information with discretion Detail-oriented and capable of working independently or as part of a team Additional Information Benefits Competitive salary range: $44,000 - $64,000 per year Opportunities for professional growth and advancement Supportive and collaborative work environment Skills development and training programs Paid time off and holidays Full-time, consistent schedule

Allcat Claims Service, LLC To know more, visit us at *************************** Allcat Claims Service is an energetic organization that places a strong emphasis on learning and personal development. We support and challenge our people to reach their full potential while maintaining a premium standard for customer service, quality, and the rapid integration of emerging technology. Most importantly, we pride ourselves on handling claims both professionally and ethically. Our commitment to "Raising the Bar" has enabled us to grow long-standing client and adjuster relationships and build a team whose experience and work ethic are unparalleled in the claims industry. POSITION SUMMARY This position is based in our San Antonio office and provides administrative support across multiple claim and office functions. This is a temporary-to-hire role. JOB RESPONSIBILITIES Greet and assist visitors and employees at the front desk Set up meetings and training sessions, including coordination of meals, snacks, beverages, and supplies Order office supplies, catering, and other essentials from approved vendors Complete expense reports accurately and in a timely manner Maintain inventory of office supplies and materials Provide real-time scheduling support by booking meetings and conference rooms and preventing conflicts Research accommodations, restaurants, and other facilities for leadership and visitors Create agendas and itineraries for travel and meetings as needed Maintain contact lists, inventories, and other administrative records Provide general administrative support to peers and leadership Collaborate with and provide administrative support to other business units as needed, including departments such as Accounts Receivable Answer questions, facilitate requests, and provide accurate information Maintain polite and professional communication via email, and mail Anticipate the needs of others to ensure a seamless and positive experience Demonstrate strong multitasking abilities, excellent communication skills, and a positive, professional attitude Remain prepared, responsive, and adaptable when facing new challenges Contribute to overall team success by completing related duties as assigned MINIMUM REQUIREMENTS High School Diploma or GED Prior administrative or office support experience Proficiency with Microsoft Office (Outlook, Word, PowerPoint, Excel); familiarity with Canva and Adobe preferred Strong customer service, communication, and organizational skills Detail-oriented with a high level of accuracy Ability to manage routine and repetitive tasks while adapting to interruptions and change Comfortable working in a fast-paced environment with evolving processes and systems Proactive mindset with a desire to create a positive experience for others PHYSICAL REQUIREMENTS Ability to physically lift and carry up to 10 pounds Ability to safely step on and off a step ladder as needed for office tasks PAY DETAILS $17 - $20 per hour BENEFITS Eligibility to participate in the Company's comprehensive benefits package, including Medical, Dental, and Vision coverage, Paid Time Off, Paid Holidays, and a 401(k) plan, in accordance with Company policy. #allcatclaims

Elite, global commercial real estate firm is seeking an Administrative Assistant for a top tier Class A office high-rise property that overlooks Lady Bird Lake in the heart of the 2nd Street District. They will be responsible for managing calendars, setting appointments, planning events, producing documents, and completing projects. The firm specializes in the development and ownership of trophy Class A office assets and office high-rises. Responsibilities: Responsible for all aspects of the day-to-day operation of the Property Management office including phone coverage and workload distribution for other administrative personnel. Assists with vendor service contract bids, contract preparation and administration as needed. Maintains equipment inventory tracking and reporting. Maintain property management calendar. Maintain tenant and administrative filing system and ensures all documents are properly and promptly filed. Assists managers in compiling annual budget information and notebooks for distribution to others. Performs initial coding of all A/P invoices for on-line system. Write up direct bill invoices for statements (print invoices, match up work orders, prepare invoices). Prepare accruals for managed Service Provider accounts, & reconcile tenant bill back accounts at the end of each month. Assists in preparing all RFI's and RFP's. Primary liaison with Corporate HR & AP- payroll issues, timesheets, etc. Ordering Kitchen, Office and Engineering supplies as needed. Creates all mail merge letters, escalation letters, elevator entrapment letters, etc. Schedules & Coordinates Tenant Evacuation Warden Training & Evacuation Drill. Manage & schedule all Special Events & Filming projects in the building. Develops and maintains positive tenant relations by creating and sustaining good will and by providing consistently responsive quality service. Schedules and coordinates all new tenant orientations. Coordinates tenant participation in the recycling program. Schedules all Tenant Events & Tenant giveaways. Requirements A minimum of 2 years administrative/office manager experience is required. Commercial Real Estate experience is a plus. Bachelors degree is preferred. Proficient use of Microsoft Office computer application programs is required.

Job Posting Closing Times: Job postings are removed from advertising at 12:00 A.M. on the closing date e.g., at midnight on the day before the closing date. Austin Community College employees are required to maintain a domicile in the State of Texas while working for the college and throughout the duration of employment. - AR 4.0300.01 If you are a current Austin Community College employee, please click this link to apply through your Workday account. Austin Community College is a public two-year institution that serves a multicultural population of approximately 41,000 credit students each Fall and Spring semester. We embrace our identity as a community college, as reflected in our mission statement. We promote student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training, including appropriate applied baccalaureate degrees, in our service area. As a community college committed to our mission, we seek to recruit and retain a workforce that: * Values intellectual curiosity and innovative teaching * Is attracted by the college's mission to promote equitable access to educational opportunities * Cares about student success and collaborates on strategies to facilitate success for populations including; first generation college students, low-income students, and students from underserved communities. * Focused on student academic achievement and postgraduate outcomes * Welcomes difference and models respectful interaction with others * Engages with the community both within and outside of ACC Job Posting Title: Continuing Education Instructor, Administrative Assistant Summary: Implements and teaches educational programs, courses, experiences, and services that will directly aid students in achieving educational objectives; maintain regular office hours and assists in curriculum development and planning. : Description of Duties and Tasks * Teaches courses as assigned which correlate with the catalog descriptions and course outlines and in a manner designed to assist the student to achieve the specific objectives of the course. * Advises students of requirements established by the instructor for meeting course objectives. * Periodically examines and informs each student of their progress toward achieving course objectives. * Prepares and administers examinations by-program established for the subject area of assignment. * Researches and recommends the revision, deletion, or addition of programs and courses to reflect the developmental changes occurring with the subject area. * Participates in evaluations of curriculum and instruction. * Participates in the evaluation of instructional materials. Knowledge * Accepted principles, practices, and trends of program served. * Applicable sections of the State Education Code. * Curricula. * Knowledge of policies, regulations, educational master plan. * Labor market conditions and demographic composition of community's population. * Principles and techniques of teaching. * Requirements for academic subjects. Skills * Communicate both orally and in writing. * Establish effective relationships with students, faculty, staff, and the business community. * Interpret, apply, and explain regulations, policies, and procedures. * Plan and organize the programs and activities assigned. * Excellent verbal and written communication skills. * Maintaining confidentiality of work-related information and materials. * Effectively using interpersonal and written communications skills. Technology * Use a variety of spreadsheet, word processing, database, and presentation software. Special Requirements Licenses/Certifications; Other * Valid Texas Driver's License and reliable transportation for local Austin area travel. Physical Requirements * Work is performed in a standard office or similar environment. * Subject to standing, walking, sitting, bending, reaching, pushing, and pulling. * Occasional lifting of objects up to 10 pounds. Safety * Work safely and follow safety rules. Report unsafe working conditions and behavior. Take reasonable and prudent actions to prevent others from engaging in unsafe practices. Pay Rate This hourly rate varies depending on assignment. Required skills: MS Word, Excel, PowerPoint, MS Office integration, Google Space, Internet searching, data entry, file management, business communications, AI prompt generation; Blackboard, Zoom, basic office skills, resume and cover letter Number of Openings: 1 Job Posting Close Date: February 4, 2026 Clery Act As required by the US Department of Education, employees are required to report violations under Title IX and, under the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act), select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act), you will be notified, trained, and provided resources for reporting. Disclaimer The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC at its discretion to enable individuals with disabilities to perform essential functions of the job.

WHAT YOU DO AT AMD CHANGES EVERYTHING At AMD, our mission is to build great products that accelerate next-generation computing experiences-from AI and data centers, to PCs, gaming and embedded systems. Grounded in a culture of innovation and collaboration, we believe real progress comes from bold ideas, human ingenuity and a shared passion to create something extraordinary. When you join AMD, you'll discover the real differentiator is our culture. We push the limits of innovation to solve the world's most important challenges-striving for execution excellence, while being direct, humble, collaborative, and inclusive of diverse perspectives. Join us as we shape the future of AI and beyond. Together, we advance your career. THE ROLE: We're seeking a highly organized, proactive, detail-obsessed Executive Assistant to join the Office of the CEO. This role requires exceptional judgement, strong integrity and deep trustworthiness. You will serve as a critical extension of both the Chief of Staff (CoS) and the Senior Executive Assistant and help ensure the CEO Office operates with precision, discretion and world-class execution. This is a high-impact role at the center of executive operations. It's perfect for someone who wants to build world-class EA skills while supporting top leadership. THE PERSON: The ideal candidate demonstrates clear, confident, and frequent communication, excelling at organization while efficiently managing multiple tasks. A proactive approach is essential, with a strong ability to track progress and follow up to ensure that no detail is overlooked. Success in collaborative environments and proven skills in supporting senior executives are highly valued traits. KEY RESPONSIBILITIES: Daily Operations & Meeting Management: * Prepare and print the Chief of Staff's daily calendar and briefing materials. * Maintain an accurate attendance tracker for all meetings involving the CoS. * Manage the CoS calendar with deep understanding of priorities and business cadence. * Partner closely with the Senior EA to support CEO-level operations and alignment. * Coordinate meeting logistics, prep materials, and ensure operational flow. Travel & Expense Management: * Book and manage all domestic and international travel for the CoS. * Prepare comprehensive travel packets with itineraries and hotel/flight information. * Submit all expenses and ensure compliance. * Support the Senior EA during peak travel and calendar cycles. Briefing Document & Executive Workflow Support: * Coordinate briefing document timelines, inputs, formatting, and distribution. * Support briefing needs for CEO-level engagements. * Assist with international travel documentation and cross-functional preparation. Communication, Triage & Follow-Up: * Triage inquiries with discretion and route to appropriate owners. * Follow up consistently to ensure timely resolution. * Serve as a communication bridge across the CEO Office. Operational Partnership: * Provide high-level support to the Senior EA during high-volume periods. * Offer coverage as needed for CEO Office operations. * Assist with special projects, meeting preparation, off-sites, and initiatives. PREFERRED EXPERIENCE: * Education: High school diploma required; completion of business or executive administrative program (or equivalent experience) strongly preferred. * Executive Support: Proven success supporting C-suite executives in a fast-paced, high-performance corporate environment. * Technical Proficiency: Advanced skills in Microsoft Office Suite (PowerPoint, Excel, Word) and collaboration platforms such as SharePoint; ability to leverage complex office automation tools for executive-level reporting, presentations, and coordination. * Digital & AI Tools: Familiarity with AI-enabled productivity tools (e.g., Microsoft Copilot, ChatGPT, Notion AI) to streamline communications, scheduling, and document preparation. LOCATION: Austin, TX with full time in office schedule. This role is not eligible for visa sponsorship. #LI-TK1 Benefits offered are described: AMD benefits at a glance. AMD does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services. AMD and its subsidiaries are equal opportunity, inclusive employers and will consider all applicants without regard to age, ancestry, color, marital status, medical condition, mental or physical disability, national origin, race, religion, political and/or third-party affiliation, sex, pregnancy, sexual orientation, gender identity, military or veteran status, or any other characteristic protected by law. We encourage applications from all qualified candidates and will accommodate applicants' needs under the respective laws throughout all stages of the recruitment and selection process. AMD may use Artificial Intelligence to help screen, assess or select applicants for this position. AMD's "Responsible AI Policy" is available here. This posting is for an existing vacancy.

Job Title: Executive Personal Assistant Reports To: CEO Primary duties will include: Executive Support: Manage and maintain the CEO's business calendar and inbox Schedule meetings, coordinate logistics, and prepare agendas as needed Serve as a primary point of contact on behalf of the CEO Handle confidential information with professionalism and discretion Assist with travel planning and expense coordination Personal & Household Support: Manage personal and family calendars and appointments Run personal errands (e.g., groceries, dry cleaning, shipping, vehicle servicing, reservations) Coordinate household vendors and service providers (housekeeping, pet care, maintenance) Assist with planning personal and family events Provide transportation as needed for family activities General: Anticipate needs and proactively resolve issues Perform additional duties as assigned Qualifications Prior experience as an executive assistant, personal assistant, or similar support role High level of discretion and ability to maintain confidentiality Strong organizational and time-management skills Excellent written and verbal communication skills Comfortable using Google Workspace and smartphones Reliable, trustworthy, and adaptable Ability to multitask and manage changing priorities Valid driver's license and clean driving record Authorized to work in the United States Education High school diploma required College degree preferred, or equivalent experience Physical Requirements Ability to lift up to 30-40 pounds occasionally Ability to sit, stand, and drive for extended periods as needed

Job DescriptionSalary: About Us At Alonso & Alonso, we provide personalized attention and services that are tailored to meet the specific needs of each of our clients. We achieve this through client education, consistent updates, thorough assessment of each case, and customized legal strategies based on each client's circumstances. Job Summary The Executive Personal Assistant to the Chief Operating Officer (COO) is a highly trusted role responsible for managing the day-to-day professional and personal activities of the COO. This position requires exceptional organizational skills, proactive communication, discretion, and the ability to manage multiple projects simultaneously. The Executive Personal Assistant acts as a right-hand partner to the COO, ensuring efficiency across his business, personal, and brand-related engagements. Essential Responsibilities and Duties Manage the COOs professional and personal calendar, including scheduling meetings and medical appointments. Coordinate virtual and in-person meetings as requested. Provide reminders for meetings, appointments, or important deadlines. Take clear and actionable notes during meetings. Assist the COO on social media recording days (on-site support, coordination, etc.). Support initiatives related to Alonso & Alonso and the COOs personal brands. Communicate with individuals or teams managing personal brand content and operations. Maintain and update the COOs Real Estate Log, tracking relevant activity and updates. Monitor and track incoming and outgoing payments across the COOs business interests. Prepare and submit reimbursement documents when needed. Review, sort, and process physical mail addressed to the COO. Check and manage email communications on behalf of the COO, flagging and responding to items as necessary. Translate documents (Spanish English) as requested. Provide daily task support and general assistance with both business and personal matters. Required Qualifications 2+ years of experience in executive-level administrative support or personal assistant roles. High degree of discretion, confidentiality, and emotional intelligence. Strong organizational, multitasking, and time-management skills. Excellent written and verbal communication in both English and Spanish. Proficiency with Microsoft Office, Google Suite, and calendar/email tools. Tech-savvy and comfortable navigating social media environments and basic content processes. Strong attention to detail and ability to track multiple projects at once. Trustworthy and dependable, with a proactive attitude and problem-solving mindset. Preferred Qualifications Bilingual in Spanish and English. Experience supporting executives with personal brand or content creation activities. Comfortable working in a hybrid or flexible environment. Key Performance Indicators Accuracy and timeliness in scheduling and follow-through. Responsiveness to communications and requests. Effective coordination with brand and business teams. Confidentiality and professionalism in all interactions. Clear documentation and organization of financial and logistical records. Work Environment In-office role based in San Antonio, TX with occasional off-site support or flexible scheduling based on COOs activities. Fast-paced, dynamic environment requiring adaptability and initiative. May involve handling confidential personal and business-related matters. Benefits 401(k) Dental insurance Health insurance Paid time off Vision insurance Mental health support Continuing education allowance Application Process You may apply to our career page: ******************************************** Physical Demands: The employee is regularly required to stand, walk, and use their hands to perform tasks. Some lifting of files (up to 10 pounds) may be necessary. Equal Opportunity Employment Statement Alonso & Alonso attorneys at law is an equal opportunity employer and is committed to building a diverse and inclusive organization. We prohibit discrimination and harassment of any kind based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, age, or any other protected characteristic.

Would you describe yourself as: A thorough, understanding, patient caretaker? Proud of your ability to anticipate needs? Having a flexible and adaptable personality? A natural organizer who loves a label maker? Highly efficient and able to make things happen quickly, and correctly? Knowledgeable of the Austin area, travel, and all-around resourceful? Ready to work for a really fun, understanding, and motivating boss with the highest standards of excellence? At Lottery.com we're assembling a team of world-class brilliant minds like you who are resourceful doers and crave creative problem-solving. Founded in 2015 and based in Austin, Texas, Lottery.com is creating the world's number one digital lottery brand. We're bringing digital sales of official lottery games to the world and launching global charitable sweepstakes. SALARY: $65,000-$85,000* BENEFITS: Health, Dental, and Vision Insurance Paid 100% by Employer *UNLIMITED VACATION DAYS We are looking for an Executive Assistant to support the President of the company. This person will contribute to his efficiency by providing personalized and timely support. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you should be ready for anything. Responsibilities: * * Act as the point of contact among executives, employees, clients and other external partners Manage information flow in a timely and accurate manner Manage calendars and set up meetings Assist in Ad Hoc projects Research and preparing information for a multitude of needs and projects Organizing travel arrangements Manage personal needs at home, car, gifts, shopping, etc. Overall providing administrative support, which has no limits. * * Requirements* * 5+ years of Proven experience as an executive assistant or personal assistant Excellent MS Office skills Proficient in technology (Zoom, Google, Outlook, Scheduling tools, Phones, Websites) College Graduate. Ability to organize a daily workload by priorities. Must be able to meet deadlines in a fast-paced quickly changing environment. A proactive approach to problem-solving with strong decision-making skills. Professional level verbal and written communications skills. Personality Traits We Admire* *Grit: We are resilient marathoners who finish what we start and love tackling problems of all sizes. We take critical feedback and push through to get the job done. Rigor: Data-driven, analytical and exhaustive in decision making. We take in the evidence, integrate information from multiple sources quickly, draw conclusions and take action - quickly. Collaboration: We leave our egos at home, we challenge each other and we work together to find the best solutions, every day, day in and day out. Ownership: We sign up for the hard stuff and take extreme ownership to see it through. We make lemonade out of lemons when we have to and don't let attitude get in the way of getting it done. Curiosity: Most of us dork out over non-work-related topics at a ridiculous level of detail, because that's how we're wired. We're naturally inquisitive, ask tough questions, and aren't afraid to ruffle feathers to find better answers. Honesty: We're transparent and honest because that's the right way to treat other people. Integrity is the basis of trust, and trust is everything when you're creating the future together. *

CSC Generation is an AI-native holding company re-engineering omni-channel retail. We acquire iconic brands and transform them with Genesis-our operating platform combining a data fabric, automation engine, proprietary tools, and shared services-to modernize operations, elevate customer experience, and expand margins. With more than $1B in revenue across 13 brands, our portfolio includes Sur La Table, Backcountry, One Kings Lane, and others that serve as real-world innovation labs. We're hiring a Personal Executive Assistant to support our CEO. This is not a traditional EA role focused only on gatekeeping and travel booking. It's a high-leverage, systems-driven role for someone who loves using technology (especially AI/automations) to keep a complex life and calendar running smoothly-often beyond standard business hours. You must be detail oriented, quick, available, adaptable and comfortable with constant change in a fast-paced environment. This is a contract position at $34/hour, starting at ~20 hours/week during a probationary period, with the potential to convert to full-time (40-50 hours/week) if there is mutual fit. LinkedIn profile must be on resume or application to be considered.Please read job description closely before applying & only apply if you believe you're a good fit for this role.What You'll Do: Own a very dynamic calendar. Manage a heavy volume of meetings across time zones. Book, rebook and cancel meetings as priorities change. Communicate changes. Run the CEO's day like a control tower. Send/schedule daily schedules and reminders before each block of meetings, including “prep now,” “join in 5 minutes,” and “leave now” nudges. Time management for in-person meetings (max ~3 per week). Track traffic and transit time so that reminders reflect when to leave, not just when a meeting starts. Adjust alerts if conditions change and build simple automations so this process gets smarter over time. Travel & flight management. Track flights, typical security wait times, and airport busyness using available tools. Recommend when to leave, how much buffer to add, and proactively flag risks (weather, delays, tight connections). Occasionally change flight or seat. Use AI and automation to increase leverage. Apply tools like ChatGPT, Claude, Gemini, and others to draft communications, summarize information, create checklists, and streamline scheduling workflows. Set up and maintain simple automations (rules, zaps, shortcuts, scripts, etc.) that reduce repetitive work and help the CEO stay on track. Keep communication and follow-through tight. Track decisions, follow-ups, and priories in a shared note with CEO. Nudge the right people at the right time to keep things moving. Who You Are: Calendar and time management is your superpower. You have experience managing a high-volume, frequently changing calendar for a senior leader, founder, or equivalent. You're comfortable creating calendar invites across Outlook & Google Calendars and adjusting on the fly. AI-curious and automation-minded. You already use AI tools (e.g., ChatGPT, Claude, Gemini, n8n, Zappier & etc.) in your work or personal life. You enjoy experimenting with new tools, setting up automations, and continuously improving your systems. Candidates who do not use or fundamentally don't want to use AI tools will not be a culture fit for this role. Comfortable with non-traditional hours. You understand that supporting an executive sometimes means after-hours and occasional weekend availability for urgent changes, travel issues, or priority shifts. Responsiveness is CRITICAL for this role. High judgment: you know when to ask vs. when to act. You're comfortable asking clear, concise questions when context is missing. You know when to pause and clarify versus when to take a best-effort step and move things forward. You're proactive without being reckless. Organized, precise, and discreet. You notice small details that prevent big problems. You handle sensitive information with confidentiality and professionalism. You communicate clearly and succinctly in writing and verbally. Thick-skinned and low-ego. You're comfortable with direct, candid feedback and fast-paced, sometimes blunt communication. You don't take things personally, you recover quickly from changes or mistakes, and you focus on fixing the problem and moving forward. The CSC family of brands provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, provincial, state or local laws. The CSC family of brands is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, please contact ************************. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Austin-based family is looking for an Executive Personal Assistant and Household Manager to be the organizational force behind their busy household. This is a hands-on role supporting a dynamic family with three young children, managing a full calendar of business and personal commitments where priorities shift constantly. You'll serve as the strategic partner by keeping the Principal 10 steps ahead, continually monitoring the calendar for changes, and ensuring the Principal is always prepared and on time. You'll manage a busy calendar across multiple family members and staff, understanding business and personal/family commitments, coordinate schedules for nannies, plan family events, support family travel, and oversee household vendors and maintenance. Someone with meticulous attention to detail, strong communication skills with the ability to distill information clearly, a proactive mindset, and who is comfortable juggling competing priorities where urgent needs arise constantly. This role is based out of their residence in Austin, TX. 125-130K DOE + quarterly bonus, benefits, 401k, 10 days PTO & flexible work setup in summer. Responsibilities: Serve as the strategic partner for family life, anticipating needs and keeping the principal 10 steps ahead of what's coming. Manage calendar coordination across the principal, three children, and three nannies-understanding how business and personal schedules intersect and affect each other. Proactively monitor calendars constantly for changes and anticipate needs proactively and communicate potential conflicts or issues before they arise. Ensure the principal is always prepared and on time for meetings, obligations, and events across business and personal spheres. Plan and organize family events, including birthdays, holidays, dinner parties, and small gatherings, with attention to detail and warmth. Coordinate all logistics from guest lists and invitations to catering, vendors, décor, and follow-up. Support family travel by preparing detailed itineraries, coordinating bookings, and creating packing lists. Anticipate travel needs and ensure seamless execution from departure to return. Handle any changes or challenges that arise during trips with calm problem-solving. Coordinate with the household team to communicate daily priorities and ensure alignment. Oversee household vendors, deliveries, and maintenance with care and attention to quality. Track household expenses and maintain organized digital filing systems. Handle errands and personal tasks efficiently. Qualifications: Previous experience as a Personal Assistant, Household Manager, or in a high-touch concierge role supporting a private home or executive. Strong calendar management skills with the ability to manage multiple schedules and adapt quickly to constant changes. Exceptional attention to detail, proactive mindset, and a strong sense of ownership in completing tasks to a high standard. Clear, concise, and clean communication skills with the ability to distill information effectively for quick decision-making. High EQ with the ability to read situations, manage up, and follow through consistently. Flexibility to adapt as priorities shift throughout the day while keeping longer-term projects moving forward. Strong organizational ability and a track record of maintaining trust through accuracy, reliability, and discretion. Intuitive, high-touch service orientation with the ability to anticipate needs before they are communicated. Flexible availability, including occasional weekend communication or urgent requests when needed. *Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.

Our client is currently seeking a highly organized and detail-oriented Executive and Personal Assistant to deliver dedicated support to two senior leaders within their private equity team based in Austin, Texas. This permanent position demands outstanding professionalism, sound judgment, and the adeptness to oversee intricate schedules, travel arrangements, and daily operational necessities with utmost discretion. Company Profile Well-established and expanding private equity firm Manages multi-million-dollar investments and collaborates with top-tier executives and entrepreneurs spanning various industries Distinguished for an entrepreneurial ethos, a collaborative environment, and a proven track record of accomplishments Executive and Personal Assistant Role Perfect fit for a proactive, polished, and resourceful professional thriving in a fast-paced, dynamic setting Managing intricate and frequently changing calendars for two senior leaders, arranging both internal and external meetings across different time zones Coordinating domestic and international travel including flights, accommodations, ground transportation, and detailed itineraries Handling booking and expense reporting as a primary responsibility Providing daily executive assistance, ensuring prompt follow-up and precision on commitments Serving as a communications intermediary by drafting, reviewing, and managing correspondence on behalf of executives Preparing agendas, meeting materials, and ensuring completion of follow-up actions Offering occasional personal support such as errands, reservations, and ad hoc requests to assist executives in concentrating on core priorities Collaborating with internal teams and external vendors to guarantee smooth office operations Supporting special projects with light research, data organization, and other delegated tasks Executive and Personal Assistant Background Profile Minimum of 3 years of experience as an Executive Assistant or Personal Assistant supporting senior executives highly preferred Experience in financial services, private equity, or professional services is advantageous; candidates from other high-demand industries will be considered Strong organizational skills with the ability to manage shifting priorities and deadlines effectively Excellent attention to detail, accuracy, and follow-through Professional demeanor with strong interpersonal skills and a polished, approachable presence Excellent written and verbal communication skills Proficiency in Microsoft Office Suite, Outlook, and modern collaboration tools Features and Benefits Comprehensive medical, dental, and vision benefits Generous PTO and paid holidays Retirement savings plan with employer contributions Fast-paced work environment offering exposure to private equity and financial services Direct access to senior leadership and a pivotal role in executive support Collaborative, professional team culture that values accuracy, reliability, and initiative

Coordinate and communicate with individuals (from UIW and the outside community) via email/phone calls, and other means regarding meetings, events, and other matters. Secure venues/rooms for meetings and events and arrange for catering. Oversee projects and track progress to ensure alignment with VP priorities. Conduct research and prepare presentations/administrative reports upon request. Assist with the coordination of logistics, agenda, and materials for Board of Trustee Committee meetings. Oversee travel logistics including international arrangements and itineraries. Arrange hotel accommodations and car rentals for the Vice President and the Associate VP. Manage complex overlapping schedules, coordinate high-level meetings, and serve as a gatekeeper for the VP's time and communication. Serve as a liaison with other internal departments and external organizations. Draft correspondence, emails and other materials as needed. Reconcile credit card statements for Vice President and other members of the finance team on P-Card Management System. Submit various forms for Vice President & other departmental administrators, such as check requests, Purchase Orders, petty cash forms, leave forms, general travel expense forms, vehicle request forms, and mileage forms. Maintain membership payments/renewals for annual membership organizations, magazine subscriptions, etc. Manage the Vice President's calendar, schedules, and daily office activities. Handle requests for maintenance and housekeeping; ensure mail pickup and drop off from the campus post office. Assist with new employee onboarding. Perform other duties as assigned. Position Summary The Administrative Assistant to the VP is responsible for providing high-level administrative support to facilitate the leadership role of the CFO and VP for Finance and Administration, exercising initiative and independent judgment in managing the VP's calendar, schedule, and the office's daily activities. The position uses discretion in the dissemination of information; therefore, confidentiality is of utmost importance. This position requires maintaining a professional and friendly demeanor in a fast-paced environment, handling multiple simultaneous requests with ease under general supervision, and exercising moderate latitude for initiative and independent judgment. The Administrative Assistant to the VP reports to the CFO and VP for Finance and Administration. Physical Demands Ability to lift up to 20lbs of office/event materials. Ability to reach overhead, bend, and squat to retrieve office/event materials. Ability to push/pull event carts holding up to 30lbs. Ability to regularly move about campus and event venues to actively engage attendees, attend meetings on and off campus, and pick-up and deliver mail or event materials. Preferred Qualifications Experience working in higher education. Associates Degree. Administrative experience supporting an executive.

About Us: We are a fast-growing immigration law firm in San Antonio. We work as a team; we love our clients and pride ourselves in our dedication to helping families stay together About the Role: Alonso & Alonso Attorneys at Law is looking for a talented and dynamic Personal Assistant to the CEO. The successful Personal Assistant in this role will be one that is passionate about proactively smoothing out the edges of a CEOs day-to-day life, optimizing his productivity and, his ability to contribute his best strengths to the firm. The Personal Assistant to the CEO will be supremely organized, excellent at prioritizing tasks and getting things done while building and maintaining warm professional relationships with everyone. This person will thrive in a fast-paced, dynamic, fun growth environment - they will always be two steps ahead of what needs to get done and will solve problems and add value at every turn. Our CEOs life is beautifully blended between the law firm and his family. Must be bilingual in English and Spanish and have strong organizational and detail-oriented skills. Must be willing and able to travel domestically and internationally as necessary. Responsibilities: Manage Incoming and Outgoing Communication The personal assistant will make and receive phone calls, send emails, write letters, and post social media updates on behalf of the CEO and keep him updated. Taking notes during meetings. Oversee Scheduling and Calendar Appointments Make sure the CEOs daily schedule is tightly organized. Will schedule all appointments as necessary such as doctor appointments, client appointments, lunch appointments, etc... The personal assistant will send appointment reminders to make sure the CEO is on time and ensure he is not double booked. Event Planning and Coordination Coordinating logistics for a variety of scenarios such as travel, community events, parties, family vacations, children's school events, court events, marketing events, and work events. The Personal Assistant may also be asked to execute any personal and business events or to run errands for the CEO. Candidate Requirements: Prior experience as a personal assistant preferred Proficiency in Microsoft Office, including Word and Excel as well as Google Docs Strong time management skills Ability to handle sensitive information with a high level of confidentiality Must be a self-starter willing to take on projects and see them through to completion Possess excellent written and verbal communication skills Must be a team player with strong interpersonal skills Solid ability to multitask in a fast-paced environment Detailed oriented, organized, and proactive Flexible, comfortable working long hours if needed, available to work some weekends, evenings, and may include some domestic/international travel Valid US Passport required Nice to Have: Bachelors Degree in Business, HR, Education Project management, team lead, or assistant manager experience Salary range: $35,000.00 to $50,000.00 a year commensurate to experience Benefits: 401(k) Dental insurance Health insurance Paid time off Referral program Vision insurance Schedule: Monday to Friday Weekend availability Experience: Supervision: 2 years (Preferred) Microsoft Office: 3 years (Preferred) Language: Spanish (Required)

About the Company: This position involves both Accounting and Administrative work -seeking a true multitasker. Someone who is comfortable with doing the accounting, but then can transition to answering phones (customer service part of it), order office supplies if needed, be back up for different internal team members. This person will ultimately grow into a more accounting focused position Ideal Candidate Checklist: Open to an amazing opportunity to kickstart an Accounting career Work under business owners and IRS Enrolled agents to learn full cycle accounting processes Enjoys working with people, providing customer service, and multitasking Interested in a long-term accounting career with the interest in general bookkeeping & tax work Main Responsibilities of Administrative Assistant Provide administrative support Answer the phones, greet clients, and keep maintenance of office Assist the Accounts Payable Process Work closely with business owner for multiple accounting functions (AP, AR, journal entries) Monitor bank statements Assist in month end close #administrativeassistant #administrativeassistant #administrativeassistant #administrativeassistant #administrativeassistant Click here to apply online

Under immediate supervision, is responsible for performing a variety ofsecretarial and clerical duties. Working conditions areprimarily inside an office environment. Exercises no supervision. The Parks and Recreation Department offers the Summer Youth Program at designated community centers and select school sites in partnership with local area school districts. The Summer Youth Program is offered for youth ages 6 - 12 at school sites and 6 - 14 at community centers. Click Here to Learn More This position is an "unclassified" position and has no disciplinary appeal rights to the Municipal Civil Service Commission. This position is likewise subject to at-will employment status and can be terminated at any time for any reason. Work Location 5800 Historic Old Hwy 90, San Antonio, Texas 78227. At the department's discretion, the work location and days/hours may be subject to change. Work Schedule 8:00: a.m. - 5:00 p.m.; Monday - Friday Essential Job Functions * Performs a variety of clerical duties in assigned department including maintaining personnel records and payroll, data entry, filing, distributing mail, answering telephones, and taking messages. * Types and proofreads reports, letters, memos, flyers, and statistical charts. * Responds to inquiries about department services and activities; assists visitors as necessary. * May prepare payroll and associated transactions and assists in compiling and maintaining personnel records (e.g. weekly earnings, absences, supervisory reports, change of status, terminations, and personnel requisitions). * Verifies and reviews correspondence for conformance with established policies and procedures. * Orders and maintains inventory of office supplies. * Coordinates, organizes, and maintains general office records. * Prepares routine reports and correspondence. * May research and compile data for special projects and reports. * Orders supplies and equipment; maintains petty cash fund. * Issues permits and collects associated fees. * Performs related duties and fulfills responsibilities as required. Job Requirements * High school diploma or GED equivalent (recognized by the Texas Education Agency or a regional accrediting agency). * One (1) year experience in general clerical work. Preferred Qualifications * Experience with clerical duties and modern office procedures * Experience operating a personal computer and utilizing rudimentary software. * Valid Class C Driver's License Applicant Information: * Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university. * Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted. * Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application. * If selected for this position, official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance. Knowledge, Skills, and Abilities * Knowledge of modern office procedures, business letter writing, report preparation, and proper telephone etiquette. * Knowledge of basic mathematical principles and methods. * Knowledge of principles and procedures of record keeping and filing. * Skill in utilizing a personal computer and associated software programs. * Ability to communicate clearly and effective. * Ability to perform routine clerical work. * Ability to establish and maintain effective working relationships with the general public and City staff. * Ability to interpret and apply city and assigned department policies, procedures, and guidelines. * Ability to compile, organize, maintain accurate and complete records, and files. * Ability to operate a computer keyboard and other basic office equipment. * Ability to learn data retrieval and input methods. * Ability to perform all the physical requirements of the position.

About the job Executive Personal Assistant About Us: We are a fast-growing immigration law firm in San Antonio. We work as a team; we love our clients and pride ourselves in our dedication to helping families stay together About the Role: Alonso & Alonso Attorneys at Law is looking for a talented and dynamic Personal Assistant to the CEO. The successful Personal Assistant in this role will be one that is passionate about proactively smoothing out the edges of a CEOs day-to-day life, optimizing his productivity and, his ability to contribute his best strengths to the firm. The Personal Assistant to the CEO will be supremely organized, excellent at prioritizing tasks and getting things done while building and maintaining warm professional relationships with everyone. This person will thrive in a fast-paced, dynamic, fun growth environment - they will always be two steps ahead of what needs to get done and will solve problems and add value at every turn. Our CEOs life is beautifully blended between the law firm and his family. Must be bilingual in English and Spanish and have strong organizational and detail-oriented skills. Must be willing and able to travel domestically and internationally as necessary. Responsibilities: Manage Incoming and Outgoing Communication The personal assistant will make and receive phone calls, send emails, write letters, and post social media updates on behalf of the CEO and keep him updated. Taking notes during meetings. Oversee Scheduling and Calendar Appointments Make sure the CEOs daily schedule is tightly organized. Will schedule all appointments as necessary such as doctor appointments, client appointments, lunch appointments, etc... The personal assistant will send appointment reminders to make sure the CEO is on time and ensure he is not double booked. Event Planning and Coordination Coordinating logistics for a variety of scenarios such as travel, community events, parties, family vacations, children's school events, court events, marketing events, and work events. The Personal Assistant may also be asked to execute any personal and business events or to run errands for the CEO. Candidate Requirements: Prior experience as a personal assistant preferred Proficiency in Microsoft Office, including Word and Excel as well as Google Docs Strong time management skills Ability to handle sensitive information with a high level of confidentiality Must be a self-starter willing to take on projects and see them through to completion Possess excellent written and verbal communication skills Must be a team player with strong interpersonal skills Solid ability to multitask in a fast-paced environment Detailed oriented, organized, and proactive Flexible, comfortable working long hours if needed, available to work some weekends, evenings, and may include some domestic/international travel Valid US Passport required Nice to Have: Bachelors Degree in Business, HR, Education Project management, team lead, or assistant manager experience Salary range: $35,000.00 to $50,000.00 a year commensurate to experience Benefits: 401(k) Dental insurance Health insurance Paid time off Referral program Vision insurance Schedule: Monday to Friday Weekend availability Experience: Supervision: 2 years (Preferred) Microsoft Office: 3 years (Preferred) Language: Spanish (Required)