Executive administrative assistant jobs in Scottsdale, AZ

We're Hiring: Executive Assistant Scottsdale, AZ Are you the kind of person who thrives behind the scenes-keeping schedules tight, communications clear, and executives looking sharp? We're looking for a reliable, detail-driven Executive Assistant to support our senior executive. This role is all about making things run smoothly. You'll manage calendars, prep for meetings, handle emails, and create polished documents that help our executives show up informed and ready to lead. 🔹 What You'll Do • Coordinate calendars and schedule meetings • Prepare materials and briefing documents for executive meetings • Respond to emails and document requests on behalf of executives • Draft clean, professional slides, notes, and communications 🔹 What You need to Bring Bachelor's degree or equivalent experience Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Strong organizational skills and attention to detail Ability to manage multiple priorities and follow through Excellent written and verbal communication Strong work Ethic 🔹 What We Offer -We're dedicated to being an employer people are proud to work for. Competitive Salary, based upon experience Health care coverage Matching 401(k) Profit sharing Paid vacation and holidays We value professionalism, punctuality, and work ethic. If you take pride in showing up prepared for work, we'd love to connect. 📍 To help cut down the stress of a long commute, we're prioritizing local candidates. Applicants must live within 20 minutes of our office near the 101 and Shea in Scottsdale

The Senior Executive Assistant (SEA) provides high-level administrative support to the company's president, ensuring seamless day-to-day operations and strategic coordination. This role also includes supervisory responsibilities over the Office Coordinator, ensuring the smooth functioning of office operations. The SEA acts as a trusted gatekeeper, liaison, and project manager, balancing executive support with office oversight and personal assistant duties. Executive Business Support Develops a deep understanding of current sales programs and business activities where the President is involved, to pre-emptively draft responses to incoming emails. Develops basic knowledge of vendor and customer contacts, to understand priority emails, responses, and telephone calls. Develop an understanding of financials relating to business development, and review and track the data provided for accuracy. Provides leadership to build relationships crucial to the organization's success and manages a variety of special projects for the President, some of which may have organizational impact. Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the President's ability to effectively lead the company. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. Provides a bridge for smooth communication between the President and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff. Works closely and effectively with the President to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a pulse for the issues taking place in the environment and keeping the President updated. Executive Administrative Support: Assists the President with daily administrative duties and completes a broad variety of administrative tasks that include managing an active & complex calendar of appointments, composing detailed correspondence, and compiling documents for in-office and travel-related meetings. Books flights, hotels, and rental cars based on the needs specified by the President Plans, coordinates, and ensures the President's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the President's time Handles confidential information with discretion and professionalism, both for professional and personal topics of the President Submits monthly expense reports for self and the President Coordinates in-office meetings and events alongside HR/IT Attends meetings, takes detailed notes (minutes) for meeting recaps, drafts as emails for President to send; follows up on action items until completion Including recurring, internal meetings Hosts in-office meetings for the President according to company policy/protocols Manages inboxes of self and the President, alerting the President of anything urgent and assists with drafting replies Supports cross-departmental projects (with Project Managers, Logistics Managers, Marketing, HR, IT, Accounting, etc) with effective communication, preparation and editing of business correspondence, reports, presentations, and other documents Coordinates samples (receiving and sending) for the President's accounts alongside the Project Management and Sample Coordination teams Creates FedEx mail labels (or similar) for packages the President sends, coordinates sending and receiving Personal Assistant Duties: Assist with personal scheduling, errands, and travel logistics occasionally Coordinate personal appointments as needed Manage household or personal service providers when applicable Ensure the President's preferences and priorities are reflected in all arrangements Maintains confidentiality and privacy of these duties in the office/professional environments Office Oversight & Team Leadership: Supervises and mentors the Office Coordinator, providing guidance and performance feedback Oversees general office operations including supplies, vendor management, and facilities coordination Ensures a professional and welcoming office environment and upholds the policies and protocols in the Employee Handbook Collaborates with HR, IT, and other departments to support office needs Project & Event Coordination: Leads or supports special projects and company events Delegates tasks to support team for proper execution of events Tracks deadlines, budgets, and deliverables for executive initiatives Coordinates logistics for board meetings, leadership offsites, and company-wide communications Experience & Education: Bachelor's degree or equivalent experience Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail One to ten years providing support for upper-level management Prior experience supervising staff Skills & Abilities: Excellent writing, editing, grammatical, organizational, and research skills Proficiency in Microsoft Office Suite/Windows, including MS Word, Outlook, EXCEL, PowerPoint, and other calendar management tools Strong retention and recall Ability to run costing models and understand margins, percentages Ability to conduct research and present data in a succinct and well-written manner Ability to work independently and with professional discretion Impeccable attention to detail and accuracy Excellent management, time-management, and problem-solving skills Demonstrated proactive approaches to problem-solving with strong decision-making capability Highly resourceful team-player, with the ability to also be extremely effective independently Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment Forward looking thinker, who actively seeks opportunities and proposes solutions “Person first” mentality Ability to anticipate needs and proactively solve problems

Why this role exists Our company is growing quickly. The leadership team is heavily involved in client meetings, relationship-building, delivery support, and managing a fast-moving organization of employees and vendors. We need a high-trust Executive Assistant who can run the daily operating system around leadership-calendar, communications, follow-ups, task closure-and serve as a professional point-of-contact for clients, employees, and partners. This is not a “calendar-only” admin role. This is an execution and coordination role. What you'll do 1) Executive support + calendar ownership Own calendar management for executives: scheduling, travel, prep, priorities, buffer planning, time-blocking. Build structured daily/weekly schedules that protect focus time and reduce chaos. Draft agendas, meeting notes, action items, and follow-up emails. Track commitments made in meetings and ensure closure. 2) Client coordination and relationship support Coordinate meetings with client leaders and staff; confirm attendees, objectives, and next steps. Follow up with client stakeholders on open items, status requests, approvals, and documentation. Represent the company professionally in email/phone and help maintain strong client relationships. 3) Internal operations coordination (employees + vendors) Act as a first-line coordinator for employee requests Coordinate with staffing vendors and subcontractors Keep leadership informed-brief daily summaries of risks, urgent items, and things waiting on decisions. 4) Task management and closure (your core value) Maintain a single source of truth for leadership tasks using a tracker Chase owners, unblock issues, and push items to completion without micromanagement from leadership. Identify repeatable processes and propose improvements. What “good” looks like in 60-90 days Calendars are clean, prioritized, and realistic (fewer last-minute fires). Open loops shrink fast: fewer “Did we follow up?” moments. Clients experience crisp coordination and responsiveness. Employee and vendor requests are routed and resolved with minimal executive involvement. Leadership gets time back. Required qualifications 3+ years supporting executives and/or coordinating operations in a professional services environment. Comfort in an IT services / consulting / staffing context (understanding project terms, client stakeholders, delivery teams, vendors). Excellent written and verbal communication-polished, confident, professional. Strong organization and follow-through; you close loops reliably. High discretion and ability to handle sensitive info (compensation, HR issues, client matters). Tech-savvy: Google Workspace / Microsoft 365, Zoom/Teams, document handling, scheduling across time zones. Competencies we care about Owner mindset Client presence: You can engage professionally and socially with senior stakeholders. Learning mindset: You pick up our business, tools, and people fast. Calm under pressure: You handle switching priorities without drama. Tact + backbone: You can remind, follow up, and escalate politely but firmly.

Duration: 6 Months (Contract - potential to convert to FTE) Rate: $20/hr on W2 The Administrative Assistant (AA2) supports front desk and daily administrative operations while providing excellent customer service. This role works under the Support Services Manager and serves as a key point of contact for visitors, staff, and external vendors. Responsibilities: Manage front desk operations and greet visitors Answer internal/external calls, monitor shared inboxes, and respond to inquiries Distribute warrants and process incoming legal documents Receive, sort, scan, and distribute incoming/outgoing mail and packages Provide administrative support to staff and management as needed Drive as needed (valid driver's license required) Requirements: 2+ years of administrative and front desk experience Strong customer service and communication skills Reliable transportation and strong attendance record Some college experience preferred Comfortable in client-facing and social environments Preferred: State services experience

The Administrative Assistant 2 (AA2) plays a key role in ensuring smooth front desk operations and exceptional customer service. Under the direction of the Support Services Manager, they will assist with the daily coordination of administrative support. See below for a list of daily responsibilities. • Warrant distribution process • Monitoring and responding to all department requests through a shared inbox • Customer service interaction is a primary aspect of this role, as the AA2 screens visitors, customers, and external vendors, directing them to the appropriate internal personnel. • Serves as a point-of-contact for the division when accepting legal documents, such as Garnishments and Service of Legal Process. • Answers both internal and external calls, provides helpful information, responds to inquiries, and resolves complaints efficiently. They ensure that all voicemail messages are reviewed daily and that customer inquiries are promptly addressed. • Responsible for receiving, sorting, scanning, and delivering all incoming mail and packages. This includes confidential documents, ACH applications, and returned Warrants of Payment. They ensure timely preparation and distribution of outgoing mail, tracking both incoming and outgoing correspondence daily Key Skills: - Front Desk responsibilities as needed - Provide Assist Business Operations - Administrator admin support - Phone messages - Shared Inboxes - Daily Mail distribution - Assist daily visitors with inquires - Back up support on admin projects as needed - Administrative support to staff and management team as needed ATTENDANCE and RELIABLE TRANSPORTATION is required for this role, as the candidate will be essential for providing Administrative Support to all AZ Departments. This position's efforts support the department's overall productivity and commitment to excellent customer service. Standard Work for front desk procedures will be provided to ensure consistent and efficient operations. Looking for 2-3 years of client facing/front desk experience.

Job Description Are you a Realtor that just doesn't like the hustle and bustle of getting the leads and staying in front of clients? Have you thought your skills as a Realtor were better suited for behind the desk versus out in the field? Do you love connecting with people and consider yourself extremely organized and love working off of and creating operational tasks and to-do lists? If so, we want to talk to you. Our growing real estate brokerage is looking to add a new member to our team. We are seeking a licensed Realtor with at least two years of real estate sales experience for a full-time office position. This person will be assisting Realtors with transactions, putting properties on the market, following up routinely with owners, coordinating with our maintenance team for repairs, and generally holding things down for the buyer's agents. This person will be reporting directly to the broker and have the ability to grow in the operations of the business and help contribute to our 5 Star standard of service and customer experience. Our ideal candidate will have: * An ACTIVE Arizona Real Estate License * Experience running sales and rental comps in MLS * Great follow-up * Working knowledge of the residential real estate sales process * Solid organizational skills * Good phone presence and proven customer service experience * Great problem-solving skills * Ability to work independently & pro-actively This person will be working with the Broker on a daily basis. Experience in a fast-paced environment is important. Knowledge of Follow Up Boss, Appfolio, and/or Transaction Room is a bonus. Experience with transaction coordination is a plus. Dialogue with clients will be mandatory so a good phone presence and customer service are paramount. This job is base plus bonuses based on individual and team performance. Capstone is a growing real estate brokerage that offers clients a better real estate experience through transparency, experience, and education. Our core values: Be Humble, Stay Curious, Show Up, Make The Call, and Level Up, are values our team tries to embody every day. We look forward to hearing from you!

**Requisition ID:** 178640 **Job Level:** Senior Level **Home District/Group:** Aero Automatic Jet Pipe District **Department:** Administration **Market:** Building **Employment Type:** Full Time As an Executive Assistant you will be supporting our Pre-construction team and Senior Leadership. You will have the opportunity to work on a wide range of administrative services. To execute this role effectively the assistant should have a high degree of situational awareness and be technically proficient, able to work independently, proactive, flexible, adaptable, self-motivated, and a team player. Works effectively in a complex and demanding environment while maintaining a professional attitude and demeanor. The role necessitates collaborating across multiple projects and departments and a successful candidate must be a capable communicator, fast learner, adept at managing multiple responsibilities and able to work collaboratively. **District Overview** Aero Automatic Sprinkler Company, a subsidiary of Kiewit, is one of the largest fire sprinkler contractors in the Southwest. Founded in 1985 in Phoenix, AZ, Aero Automatic Sprinkler Company offers a variety of services including design, 3-D modeling, installation and more. We are committed to all aspects of the fire protection business: sprinklers, service inspection and testing, and fire alarm. Aero handles all sizes of work from service calls and inspections to full installations. **Location** This position is based out of our AERO Arizona office at 21605 N Central Ave, Phoenix AZ, 85024. **Responsibilities** + Manage day to day administrative needs including: Coordination of department meetings and event, Type notes and create documentation, Prepare Monthly reports on budget and other activities, Arrange travel and handle expense reporting, Answer phone and relay messages in a timely manner, Support scheduling needs. + Organize and maintain filing system (electronic and paper files) as needed to support office functions. + Prepare metrics reports for management review. + Assist with PowerPoint presentation preparation and documents for executive meetings. + Support the coordination for conferences and events (secure meeting location, hotel contracts, arrange for catering, and purchase prizes). + Greet visitors, organize and arrange meetings, schedule conference rooms and set up catered meals. + Support overall leadership needs + Perform other tasks and duties required for this position. **Qualifications** + Minimum 5+ years of Executive or Sr. Administrative experience supporting multiple senior managers. + Prior experience working in a Construction organization is highly desirable. + Must be organized. This includes time management, being task-orientated, and setting and meeting deadlines. + Microsoft Office proficiency including Word, Excel, PowerPoint, and SharePoint + Good attention to detail, with the ability to recognize discrepancies + Ability to work extended hours as needed + Team player with high energy, positive personality, and a proactive/go-getter approach. + Strong ethics that will reflect positively on the company + Excellent interpersonal skills, ability to establish credibility as a strong performer and ability to work effectively with people at all levels of the organization + A high level of intelligence, analytical problem solving, critical thinking, planning and organizing skills + Outgoing and thrives in a fast-paced and changing environment, with the ability to deal with and manage change + Enjoys working with all levels of the organization and supporting a variety of needs + Good listening skills + Strong written, oral, presentation and visual communication skills. + Bachelor's Degree or equivalent experience preferred \#LI-TSCOTT Other Requirements: + Regular, reliable attendance + Work productively and meet deadlines timely + Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment. + Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies. + Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required. We offer our fulltime staff employees a comprehensive benefits package that's among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off. Equal Opportunity Employer, including disability and protected veteran status. Company: Aero

Responsibilities Are you a highly organized, intuitive, and dependable professional who thrives in a fast-paced environment where no two days are the same? Do you take pride in being the steady hand behind a successful executive, balancing both professional priorities and personal responsibilities with discretion, initiative, and grace? We are looking for an experienced Executive & Personal Assistant to support a busy CEO who manages a demanding schedule involving travel, philanthropic leadership, and family commitments. In this pivotal role, you'll manage everything from calendar coordination and financial reporting to domestic and international travel arrangements and personal task management. You will also support the CEO and his wife in their ongoing service to Catholic charities and nonprofit boards. If you are detail-driven, solutions-focused, and comfortable operating with a high degree of confidentiality, we invite you to apply. Key Job Duties * Prepare and deliver daily reports summarizing completed activities and upcoming tasks * Actively manage the CEO's calendar and proactively resolve scheduling conflicts or present options to facilitate decision-making * Provide support for the CEO's personal finances including donations, bill payments, check deposits at the local bank, errands, and phone communications * Perform all administrative duties necessary to maintain the CEO and Executive Assistant office environment * Work annually with accountants and investment entities to gather tax preparation materials and assist with information required for audits * Arrange complex domestic and international travel for both personal and business purposes, including 3 to 5 international and 20 domestic trips annually * Maintain familiarity with travel policies and vendor relationships, including use of AMEX Centurion services for premium travel coordination Job Duties * Screen calls and respond to letters and emails on the CEO's behalf * Coordinate conference calls, Teams meetings, and Executive Leadership Team meetings * Prepare monthly personal expenses and revenue reports, travel reports, and related financial summaries * Maintain files for correspondence, records, and personal matters, ensuring all confidential documents are handled with discretion * Assist with reconciliation of corporate and personal credit card statements and monitor charges for accuracy and alignment with budgets Qualifications / Education * Must be highly motivated, detail-oriented, and comfortable stepping outside defined job responsibilities as needed * Team player with a collaborative spirit and willingness to assist across various levels of the organization * Professional appearance and demeanor required * Must have reliable personal transportation and a valid driver's license * Availability to support the CEO and his wife with occasional evening or weekend communications or responsibilities * Bachelor's degree preferred, or equivalent combination of education and relevant experience Skills * Discreet and trustworthy with sound judgment in handling sensitive and confidential matters * Proficient in Microsoft Word, Excel, Outlook, and PowerPoint * Exceptional written and verbal communication skills, including notetaking and follow-up * Strong problem-solving and prioritization abilities in dynamic environments * Calm and composed under pressure with a high degree of emotional intelligence * Able to work independently while managing multiple priorities efficiently * Strong organizational and time management skills * Able to evaluate processes and recommend improvements or alternative solutions * Strong interpersonal skills and ability to maintain cooperative working relationships across internal teams and with external business associates Insight Investments, Corp. is an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, age, sexual orientation, gender identity, disability, veteran status, or any other protected classification. Division Insight Investments

Executive Administrative Assistant Type: Public Job ID: 131748 County: Southwest Maricopa Contact Information: RIVERSIDE ELEMENTARY SCHOOL DISTRICT 1414 S 51st Ave Phoenix, AZ 85043 District Website Contact: Brittany Auld Phone: ************ Fax: ************ District Email Job Description: Please apply online at ****************** Other:

Intro Are you ready to explore a world of possibilities, both at work and during your time off? Join our American Airlines family, and you'll travel the world, grow your expertise and become the best version of you. As you embark on a new journey, you'll tackle challenges with flexibility and grace, learning new skills and advancing your career while having the time of your life. Feel free to enrich both your personal and work life and hop on board! Why you'll love this job This job is a member of the PHX Operations team within the Airport Operations Division and is responsible for supporting the Vice President of PHX Operations. What you'll do As noted above, this list is intended to reflect the current job but there may be additional essential functions (and certainly non-essential job functions) that are not referenced. Management will modify the job or require other tasks be performed whenever it is deemed appropriate to do so, observing, of course, any legal obligations including any collective bargaining obligations. * Protects the integrity of confidential information for all matters * Ability to prioritize conflicting needs and requests * Heavy calendar management * Responsible for preparing travel, both domestic and international as well as hotel accommodations, transportation, and itinerary creation * Interacts with all levels of management, corporate clients, and business community leaders * Responds to customer requests and complaints within limits of authority and directs inquiries outside of authority to the appropriate staff member * Compose Correspondence, prepare presentations, reports and other ad hoc materials * Receives incoming telephone calls and inquiries; handles or routes calls appropriately * Manage time and attendance, expense reports, invoices and ordering of supplies * Plan and prepare meetings (logistics, documents, presentations, catering, etc.) for department and executive All you'll need for success Minimum Qualifications- Education & Prior Job Experience * High school diploma or GED equivalency * 5+ years work experience in a prior executive assistant or office management position or 3+ years of AA experience Preferred Qualifications- Education & Prior Job Experience * Bachelor's degree Skills, Licenses & Certifications * Knowledge of Microsoft to include Word, Excel, PowerPoint, Outlook, etc. * Skilled analytics and problem solving * Ability to prioritize work, be detail oriented and meet deadlines * Ability to perform in a fast-paced environment, manage multiple tasks simultaneously and function as an integral part of a team with minimal supervision * Ability to fulfill FAA criminal background checks to qualify for unescorted access privileges to airport security identification display areas (SIDA), if applicable * Known for your emotional intelligence * Workbrain * Coupa * Concur What you'll get Feel free to take advantage of all that American Airlines has to offer: * Travel Perks: Ready to explore the world? You, your family and your friends can reach 365 destinations on more than 6,800 daily flights across our global network. * Health Benefits: On day one, you'll have access to your health, dental, prescription and vision benefits to help you stay well. And that's just the start, we also offer virtual doctor visits, flexible spending accounts and more. * Wellness Programs: We want you to be the best version of yourself - that's why our wellness programs provide you with all the right tools, resources and support you need. * 401(k) Program: Available upon hire and, depending on the workgroup, employer contributions to your 401(k) program are available after one year. * Additional Benefits: Other great benefits include our Employee Assistance Program, pet insurance and discounts on hotels, cars, cruises and more Feel free to be yourself at American From the team members we hire to the customers we serve, inclusion and diversity are the foundation of the dynamic workforce at American Airlines. Our 20+ Employee Business Resource Groups are focused on connecting our team members to our customers, suppliers, communities and shareholders, helping team members reach their full potential and creating an inclusive work environment to meet and exceed the needs of our diverse world. Are you ready to feel a tremendous sense of pride and satisfaction as you do your part to keep the largest airline in the world running smoothly as we care for people on life's journey? Feel free to be yourself at American.

Job Description Sr. Executive Assistant- Healthcare TEEMA Full Time In-Person | Glendale, AZ, United States The Opportunity You're the kind of person who is always looking to learn. You want to grow into something greater and you're looking for an employer encourages and supports your professional development. Support an Executive with administrative needs. Responsibilities Manager a hectic calendar with Travel, Expenses and coordination of meetings. Maintain confidentiality of sensitive healthcare information and executive decisions. Coordinate executive schedules and manage healthcare-related appointments efficiently. Track and report on key performance indicators related to healthcare administration. Ensure compliance with healthcare regulations and company policies. Prepare and edit correspondence, reports, and presentations for healthcare executives. Facilitate communication between healthcare executives and internal/external stakeholders. Experience/Qualifications 7 years experience as a Sr. EA Bachelors Degree Computer Savvy Well Organized Strong Accurate Typing Ability to maintain confidentiality and handle sensitive information discreetly. Proven experience in healthcare administration or executive support roles. Strong knowledge of healthcare regulations and compliance standards. Excellent organizational skills for scheduling and appointment management. Strong communication skills for interacting with executives and stakeholders. Strong analytical skills for tracking and reporting performance indicators. What's in it for you? (Salary, Commissions & Benefits) Enjoy the convenience of working on-site in the vibrant city of Glendale, AZ. Stay healthy and secure with our comprehensive health insurance plan. Plan for your future with our robust retirement plan, ensuring peace of mind. Protect your loved ones with our life insurance coverage, providing added security. .

Greet persons entering the office, determine nature and purpose of visit, and direct/escort to destination. Open, read, and prepare answers to routine letters. Locate and attach appropriate files to incoming correspondence requiring replies. Take and distribute meeting minutes to appropriate individuals. Handle and distribute incoming and outgoing mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Transmit information or documents using a computer, mail, or facsimile machine. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Operate standard office equipment other than computers such as telephone, typewriter, fax, photocopier, calculator, and electronic peripherals. Document and communicate all guest requests/complaints to appropriate personnel. Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Speak with others using clear and professional language, and answer telephones using appropriate etiquette. Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors. At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.

We're looking for driven and detail-oriented Administrative Assistant Interns to join our sales Business Support team within Mortgage Banking. In this role, you'll be a key partner in the mortgage process, providing critical support to sales leadership and ensuring smooth day-to-day operations. This internship offers hands-on experience in a fast-paced, client-focused environment where you'll strengthen your organizational and communication skills, collaborate with passionate professionals, and share ideas that help us innovate and elevate the client experience. About the Role * Assist sales leadership in mortgage banking with a variety of administrative tasks that keep daily operations running smoothly. * Handle essential duties such as taking notes, managing projects, and scheduling meetings to support team efficiency. * Create presentation materials that reflect and amplify Rocket's culture and values. * Gather and analyze performance metrics and reporting to help mortgage banking teams make informed decisions. * Build and strengthen interpersonal sales skills through direct collaboration with team members and leadership. * Contribute fresh ideas to improve processes and enhance overall business efficiency. About You * Proficient in Microsoft Office Suite (especially Excel and PowerPoint). * Excellent verbal and written communication skills * Strong organizational and time management abilities. * Ability to thrive in a fast-paced environment. * Self-motivated with a competitive spirit and a passion for learning. What you'll get Our team members fuel our strategy, innovation and growth, so we ensure the health and well-being of not just you, but your family, too! We go above and beyond to give you the support you need on an individual level and offer all sorts of ways to help you live your best life. We are proud to offer eligible team members perks and health benefits that will help you have peace of mind. Simply put: We've got your back. Check out our full list of Benefits and Perks. About us Rocket Mortgage was founded in 1985. Today, we're a Detroit-based, publicly traded company with a mission to Help Everyone Home. At Rocket Mortgage, we believe that home is more than the house you live in. Our wide variety of home loan options, tools and resources empower our clients to achieve their homeownership dreams. We're known as experts in the mortgage industry, but we're also innovators - we strive to create the best experiences for our clients from beginning to end. And we're not your typical employer. We're insistently different in how we look at the world and are committed to an inclusive workplace where every voice is heard. Apply today to join a team that offers career growth, amazing benefits and the chance to work with leading industry professionals. This job description is an outline of the primary responsibilities of this position and may be modified at the discretion of the company at any time. Decisions related to employment are not based on race, color, religion, national origin, sex, physical or mental disability, sexual orientation, gender identity or expression, age, military or veteran status or any other characteristic protected by state or federal law. The company provides reasonable accommodations to qualified individuals with disabilities in accordance with applicable state and federal laws. Applicants requiring reasonable accommodations in completing the application and/or participating in the application process should contact a member of the Human Resources team, at **************************.

Before we opened Strive Pharmacy we were unsatisfied with the current state of the pharmaceutical industry. Most of the current pharmaceuticals only offer a one size fits all approach and often come with unwanted and potentially dangerous side effects. We found that through compounding we can offer a much more personalized solution to medicine. Through this we have been able to help patients get the results they are seeking for their personal needs. After years of working for corporate chains we took the risk and opened Strive Pharmacy. We are dedicated to providing a better experience for each customer and clinic that we work with. Come see the Strive difference. Our Mission We're flipping the script with personal medicine. We strive to interrupt an industry that has been closed to personalized care, accessibility, and nuance for too long. We strive to shift a reactive view of self-care and ignite a proactive baseline-shifting approach to health for all. ‘The human element' is our crux and catalyst, driving all that we do, whether we're interacting with patients, providers, or practices. We're here to partner with those ready for a change. More than a compounding pharmacy, we're on a mission to positively disrupt healthcare as we know it. Strive is about more than medicine. Strive is about striving for the personal side of healthcare. The Administrative Assistant provides support for the Executive Leadership team with a primary focus on Vice Presidents, while ensuring smooth day-to-day office operations. This position requires a highly organized, detail-oriented professional who demonstrates strong follow-up and follow-through, excellent written and email communication skills. The ideal candidate is proactive, dependable, and maintains a can-do attitude-even when handling repetitive or routine administrative tasks. About the Role: Answers and transfers phone calls, screening when necessary. Welcomes and directs visitors and clients in a professional manner. Responds to, resolves, and appropriately directs administrative inquiries and requests. Coordinates and schedules travel, meetings, and appointments for executives, managers, and staff. Provides support for executive meetings, events, and conferences. Purchases and maintains appropriate levels of office supplies and coordinates maintenance of office equipment at all locations. Conducts regular inventory audits to ensure accurate tracking of supplies and materials across departments. Keeps the company fully stocked with necessary supplies, proactively ordering replenishments as needed. Manages company swag, including ordering, organizing, counting, and distributing branded items for events and internal needs. Manages vendor relationships to ensure efficient ordering, delivery, and service quality. Performs light facility management duties as necessary and assigned. Ensures timely and accurate completion of projects, demonstrating strong follow-up and accountability. Handles confidential and sensitive information with discretion and integrity. Project Support: Responsible for assisting with special projects such as process improvements and event logistics Performs other related duties as assigned. Qualifications 2+ years of equivalent experience in an administrative role. Proficiency in G-Suite and email communication skills required. Familiarity with office technology and software (copier, printer, scanner, etc.). Experience managing multiple calendars for upper-level management Comfortable leveraging technology for task management & collaboration Resourcefulness: Handling unexpected day to day challenges and being able to problem solve Benefits/ Perks Strive Pharmacy provides a comprehensive benefits package that encompasses various perks such as employer paid healthcare coverage available after 30 days of employment, the choice of an FSA/HSA, a voucher for new hire scrubs (if applicable), parental leave, a 401(k) plan with matching contributions, and the benefit of weekends and holidays off. FREE COMPOUNDED MEDS to employees and immediate family members. Culture At Strive, culture plays a fundamental role in shaping our workplace atmosphere. Beyond our exceptional benefits package, we foster a sense of community. Throughout the year, we arrange various holiday potlucks and festive celebrations. Strive is committed to promoting both personal and professional development, striving for our employees to excel and grow in every aspect of their lives, both within and outside of the workplace. EEO Strive Pharmacy is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristics as outlined by federal, state or local laws. Disclaimer*** Please do not call the pharmacy location with questions about your application or interview. A talent acquisition partner will reach out to you.

We're looking for driven and detail-oriented Administrative Assistant Interns to join our sales Business Support team within Mortgage Banking. In this role, you'll be a key partner in the mortgage process, providing critical support to sales leadership and ensuring smooth day-to-day operations. This internship offers hands-on experience in a fast-paced, client-focused environment where you'll strengthen your organizational and communication skills, collaborate with passionate professionals, and share ideas that help us innovate and elevate the client experience. About the Role Assist sales leadership in mortgage banking with a variety of administrative tasks that keep daily operations running smoothly. Handle essential duties such as taking notes, managing projects, and scheduling meetings to support team efficiency. Create presentation materials that reflect and amplify Rocket's culture and values. Gather and analyze performance metrics and reporting to help mortgage banking teams make informed decisions. Build and strengthen interpersonal sales skills through direct collaboration with team members and leadership. Contribute fresh ideas to improve processes and enhance overall business efficiency. About You Proficient in Microsoft Office Suite (especially Excel and PowerPoint). Excellent verbal and written communication skills Strong organizational and time management abilities. Ability to thrive in a fast-paced environment. Self-motivated with a competitive spirit and a passion for learning. What you'll get Our team members fuel our strategy, innovation and growth, so we ensure the health and well-being of not just you, but your family, too! We go above and beyond to give you the support you need on an individual level and offer all sorts of ways to help you live your best life. We are proud to offer eligible team members perks and health benefits that will help you have peace of mind. Simply put: We've got your back. Check out our full list of Benefits and Perks. About us Rocket Mortgage was founded in 1985. Today, we're a Detroit-based, publicly traded company with a mission to Help Everyone Home. At Rocket Mortgage, we believe that home is more than the house you live in. Our wide variety of home loan options, tools and resources empower our clients to achieve their homeownership dreams. We're known as experts in the mortgage industry, but we're also innovators - we strive to create the best experiences for our clients from beginning to end. And we're not your typical employer. We're insistently different in how we look at the world and are committed to an inclusive workplace where every voice is heard. Apply today to join a team that offers career growth, amazing benefits and the chance to work with leading industry professionals. This job description is an outline of the primary responsibilities of this position and may be modified at the discretion of the company at any time. Decisions related to employment are not based on race, color, religion, national origin, sex, physical or mental disability, sexual orientation, gender identity or expression, age, military or veteran status or any other characteristic protected by state or federal law. The company provides reasonable accommodations to qualified individuals with disabilities in accordance with applicable state and federal laws. Applicants requiring reasonable accommodations in completing the application and/or participating in the application process should contact a member of the Human Resources team, at ************************** .

We are seeking a dedicated and hardworking Office Executive II to lead a team of 35+ people for our Phoenix, AZ office. This is an outstanding opportunity to provide visionary and collaborative leadership that is integral to our success. As a recognized leader within the Phoenix and Arizona market, you'll be actively involved in client meetings and professional functions. Our ideal candidate will work closely with the Region Director and other members of the leadership team to coordinate and accurately address all business activities. You will be accountable for office-level performance, ensuring detailed execution and success. The candidate will LEAD the Phoenix, AZ operation while coordinating across the state in all facets including: Strategic Business Planning Financial Management Technical Oversight Staff Development Business Development Quality Assurance Client Management Community Engagement Leading the People: Build an inspiring team environment with an open communication culture. Set clear goals, delegate tasks, and closely implement deadlines for your team. Encourage team members to excel and achieve outstanding results. Listen to team members' feedback and resolve any issues. Recognize training gaps and provide mentorship to cultivate an outstanding team. Identify and develop emerging talent and leadership to build upward opportunities and succession planning. Lead 5-6 direct reports (Department Managers), ensuring they perform to the highest standards. Recognize high performance and reward accomplishments to keep the team motivated. Suggest and coordinate team-building activities to cultivate a collaborative spirit. Managing the Business: Grow office revenue and profit, ensuring financial goals are met. Coordinate successful contracting and project execution, collaborating closely with support staff. Stay current with industry knowledge to leverage Michael Bakers positioning for opportunities. Ensure staff works in an efficient and profitable manner, delivering high-quality work in the most effective way. Promote work share and develop a balanced office portfolio reflective of Michael Baker International's enterprise. Deliver the vision through the planning and execution of the annual business plan. Set clear and substantiated operational performance goals and metrics. Use Michael Baker Key Performance Indicators to regularly monitor and develop team performance. Report on metrics, identifying challenges and solutions as well as opportunities. Satisfying the Clients: Develop strategies with your team and other regional and national leaders that optimize growth and opportunity, benefiting all parties. Maintain, attract, and establish substantial and successful client relationships while growing relationships with industry leaders, competitors, teaming partners, and elected/appointed officials. Fully understand the Company's capabilities and possess the ability to sell and cross-market services. Help to multi-line key clients, continually bringing in new work and growing backlog. Determine direction and lead market awareness, including involvement in professional associations, technical articles, conferences, and boards. REQUIREMENTS Proven excellent communication skills and experience in community and professional leadership. Solid background in Transportation, Structural/Bridge or Municipal Operations and Business Development experience Bachelor's degree in Engineering, Planning, or a related field from an accredited program. Proven experience in Engineering or Project Management. 10+ years of experience leading and supervising personnel. 10+ years actively engaged with client management and business development. Experience managing a P/L preferred Established market relationships targeted to the Arizona marketplace. Experience with local, state, and/or Federal agency procurement and contracting. Proficiency with MS Office Suite and Oracle-based ERP Project Financial Reporting System COMPENSATION The approximate compensation range for this position is $155,529- $269,431 per year. This compensation range is a good faith estimate for the position at the time of posting. Actual compensation is dependent upon factors such as education, qualifications, experience, skills, and physical work location. BENEFITS We offer a comprehensive benefits package including: Medical, dental, vision insurance 401k Retirement Plan Health Savings Account (HSA) Flexible Spending Account (FSA) Life, AD&D, short-term, and long-term disability Professional and personal development Generous paid time off Commuter and wellness benefits #LI-TS2 #LI-HYBRID

Do you want your voice heard and your actions to count? Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world's leading financial groups. Across the globe, we're 150,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world. With a vision to be the world's most trusted financial group, it's part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career. Join MUFG, where being inspired is expected and making a meaningful impact is rewarded. The selected colleague will work at an MUFG office or client sites four days per week and work remotely one day. A member of our recruitment team will provide more details. Job Summary: This role is in the Global Financial Crimes Division (GFCD) of MUFG Bank, Ltd. The role will be focused on supporting the administration and execution of the GFCD Issues Management Department (IM), by developing governance and procedural documents, providing guidance to ensure conformance with Program Governance requirements, and creating training materials and job aids. The role will also oversee the review and challenge processes and coordinate the implementation and execution of the GFCD IM Standard and Procedures across MUFG's Global network and will report directly to the Head of GFCD IM Program Governance. Responsibilities: * Liaise across all three of the MUFG financial crimes compliance lines of defense, including core second-line programs in Financial Crimes (Sanctions, Anti-Money Laundering, Anti-Bribery & Corruption) and Core Compliance, business functions, Internal Audit, Compliance Testing, and Exam & Audit Management in furtherance of Issues Management policy, standard, and procedure implementation and execution * Develop subject matter expertise regarding Issues Management policy, standard, and procedures * Drive review, development, and enhancement of Issues Management policy, standard, procedures, control documents, training materials, along with other program execution documents * Collaborate with regional financial crimes offices to align global and regional requirements for Issues Management policy and procedures, including review & challenge processes * Collaborate and liaise with stakeholders to drive consistently in the implementation of GFCD policies and policies across all three MUFG lines of defense * Support compliance activities and perform program governance duties, including projects and ad hoc duties as assigned * Administer and provide substantive content in connection with key governance forums, including staff and stakeholder meetings Qualifications: * 3 plus years of experience in Financial Services, preferably in Financial Crimes Compliance, Risk Management, Internal Audit or related areas * Experience drafting, reviewing, implementing, and monitoring policies and procedures * Proven track record of designing and delivering training in a professional setting * Experience managing and tracking projects or organizational objectives * Strong interpersonal and written communication skills * Excellent problem-solving skills * Team-oriented approach to completing objectives * Ability to influence key stakeholders across various divisions within MUFG * Strong ability to drive complex discussions with MUFG management and stakeholders * BA/BS Degree preferred * ACAMS, relevant professional qualification, and/or experience in client-service industry is a plus * Up to 10%, travel for international and domestic The typical base pay range for this role is between $85,000 to $109,000 depending on job-related knowledge, skills, experience and location. This role may also be eligible for certain discretionary performance-based bonus and/or incentive compensation. Additionally, our Total Rewards program provides colleagues with a competitive benefits package (in accordance with the eligibility requirements and respective terms of each) that includes comprehensive health and wellness benefits, retirement plans, educational assistance and training programs, income replacement for qualified employees with disabilities, paid maternity and parental bonding leave, and paid vacation, sick days, and holidays. For more information on our Total Rewards package, please click the link below. MUFG Benefits Summary We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws (including (i) the San Francisco Fair Chance Ordinance, (ii) the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, (iii) the Los Angeles County Fair Chance Ordinance, and (iv) the California Fair Chance Act) to the extent that (a) an applicant is not subject to a statutory disqualification pursuant to Section 3(a)(39) of the Securities and Exchange Act of 1934 or Section 8a(2) or 8a(3) of the Commodity Exchange Act, and (b) they do not conflict with the background screening requirements of the Financial Industry Regulatory Authority (FINRA) and the National Futures Association (NFA). The major responsibilities listed above are the material job duties of this role for which the Company reasonably believes that criminal history may have a direct, adverse and negative relationship potentially resulting in the withdrawal of conditional offer of employment, if any. The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified. We are proud to be an Equal Opportunity Employer and committed to leveraging the diverse backgrounds, perspectives and experience of our workforce to create opportunities for our colleagues and our business. We do not discriminate on the basis of race, color, national origin, religion, gender expression, gender identity, sex, age, ancestry, marital status, protected veteran and military status, disability, medical condition, sexual orientation, genetic information, or any other status of an individual or that individual's associates or relatives that is protected under applicable federal, state, or local law.

Base Compensation: Starts: $17.00 Respond to Vendor Calls, fill in as back-up, greet and assist guests Answer phones, return voice mail messages and direct calls Respond to emails, schedule, and prepare office meetings, and assist with training. Clerical work (copy, scan, file, etc.), conduct INTAKE Interview with potential clients Follow up on client calls Back-up as needed for DSP Other projects as assigned by the manager

Responsibilities Are you a highly organized, intuitive, and dependable professional who thrives in a fast-paced environment where no two days are the same? Do you take pride in being the steady hand behind a successful executive, balancing both professional priorities and personal responsibilities with discretion, initiative, and grace? We are looking for an experienced Executive & Personal Assistant to support a busy CEO who manages a demanding schedule involving travel, philanthropic leadership, and family commitments. In this pivotal role, you'll manage everything from calendar coordination and financial reporting to domestic and international travel arrangements and personal task management. You will also support the CEO and his wife in their ongoing service to Catholic charities and nonprofit boards. If you are detail-driven, solutions-focused, and comfortable operating with a high degree of confidentiality, we invite you to apply. Key Job Duties Prepare and deliver daily reports summarizing completed activities and upcoming tasks Actively manage the CEO's calendar and proactively resolve scheduling conflicts or present options to facilitate decision-making Provide support for the CEO's personal finances including donations, bill payments, check deposits at the local bank, errands, and phone communications Perform all administrative duties necessary to maintain the CEO and Executive Assistant office environment Work annually with accountants and investment entities to gather tax preparation materials and assist with information required for audits Arrange complex domestic and international travel for both personal and business purposes, including 3 to 5 international and 20 domestic trips annually Maintain familiarity with travel policies and vendor relationships, including use of AMEX Centurion services for premium travel coordination Job Duties Screen calls and respond to letters and emails on the CEO's behalf Coordinate conference calls, Teams meetings, and Executive Leadership Team meetings Prepare monthly personal expenses and revenue reports, travel reports, and related financial summaries Maintain files for correspondence, records, and personal matters, ensuring all confidential documents are handled with discretion Assist with reconciliation of corporate and personal credit card statements and monitor charges for accuracy and alignment with budgets Qualifications / Education Must be highly motivated, detail-oriented, and comfortable stepping outside defined job responsibilities as needed Team player with a collaborative spirit and willingness to assist across various levels of the organization Professional appearance and demeanor required Must have reliable personal transportation and a valid driver's license Availability to support the CEO and his wife with occasional evening or weekend communications or responsibilities Bachelor's degree preferred, or equivalent combination of education and relevant experience Skills Discreet and trustworthy with sound judgment in handling sensitive and confidential matters Proficient in Microsoft Word, Excel, Outlook, and PowerPoint Exceptional written and verbal communication skills, including notetaking and follow-up Strong problem-solving and prioritization abilities in dynamic environments Calm and composed under pressure with a high degree of emotional intelligence Able to work independently while managing multiple priorities efficiently Strong organizational and time management skills Able to evaluate processes and recommend improvements or alternative solutions Strong interpersonal skills and ability to maintain cooperative working relationships across internal teams and with external business associates Insight Investments, Corp. is an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, age, sexual orientation, gender identity, disability, veteran status, or any other protected classification. Division Insight Investments Not ready to apply? Connect with us for general consideration and updates on future opportunities.