Executive administrative assistant jobs in Spring Hill, FL - 196 jobs

Who We Are Sole Construction Partners is a shared services engine for a network of five construction companies. We create systems that work today and grow with tomorrow, earn trust through every interaction, and tackle challenges with persistence and professionalism. Our success comes from sharing knowledge, celebrating wins, and working as one team. We believe strong relationships are just as important as strong numbers, so we earn trust through every interaction with our clients, partners, and teammates. Challenges don't slow us down - we face them with focus, persistence, and professionalism, always looking for smarter, better ways forward. We share knowledge freely, celebrate wins together, and know that our success comes from working as one team. We use a proven operating framework to set clear goals, track results, and keep our teams accountable and aligned. Here's the work you get to do: Communications & Guest Relations Reception & Switchboard: Greet all visitors professionally; answer incoming calls, provide information, and direct calls to the appropriate department. Inquiry Management: Take detailed messages and ensure they are delivered to the correct team members promptly. Email Administration: Monitor, respond to, and forward incoming emails for all company entities, serving as the primary filter for external communications. Visitor Concierge: Escort guests to designated meeting rooms and ensure they are comfortable. · Ordering office lunches etc. Operations & Field Support Field Evolution: Maintain and update master Excel spreadsheets for all Field Superintendents. Specialized Reporting: Manage and update recurring Wawa-specific reports for operational analysis. Inventory & Procurement: Monitor and maintain stock levels for all office supplies; execute order placement for all departments. Facility Organization: Maintain an organized supply closet and ensure meeting rooms are clean, professional, and stocked with water. Marketing & Brand Management Material Oversight: Ensure availability of marketing collateral; source and research new materials as needed. Marketing Data Tracking: Maintain the marketing master spreadsheet to monitor costs and order history. Logistics: Generate shipping labels and coordinate outgoing packages. Financial & HR Support Accounts Payable (AP) Support: Provide dedicated administrative assistance to the AP department every Friday. Employee Onboarding: Coordinate the issuance of gas cards for all new hires; manage Wex card replacement and ordering. Asset Distribution: Partner with HR to manage the distribution of company uniforms (shirts) and supplies (paint, markers). Take photos of new employees to be posted on announcements and social media. Safety & Compliance Safety Briefings: Author and distribute safety emails every week. Safety Documentation: Maintain the master safety spreadsheet to ensure compliance data is current. Here's the kind of person who will be amazing in this job: You're adaptable, learning excites you, and you embrace change and growth. You thrive in team settings, supporting your teammates. You tackle challenges with positivity, optimism, and people say you thrive under pressure. You go the extra mile for clients and prioritize customer satisfaction. You solve problems before they become obstacles. You're an excellent communicator, your words inspire and clarify, fostering strong relationships. You inspire others through leadership and lead by example. Here's what makes you a great fit for this role: Bi-lingual Spanish Preferred but not required. High school diploma or equivalent required; associate or bachelor's degree preferred. 2+ years of experience in office administration, reception, or multi-functional administrative support. Strong proficiency in Microsoft Excel and Outlook; experience with spreadsheets and tracking systems. Excellent communication, organizational, and customer service skills. Ability to handle confidential information and work independently in a fast-paced environment. Detail-oriented with a strong focus on accuracy and professionalism. What We Offer At Sole Construction Partners, we reward great work with competitive pay, comprehensive health benefits, and a 401(k) with company match. You'll enjoy paid holidays, floating holidays, and three weeks of PTO to recharge. We're committed to your growth in a specialized, in-demand niche, and you'll be part of a team that values integrity, accountability, and celebrating wins together.

Executive Assistant to Founder (In-Office, Tampa) This is not a typical EA role. This is for someone who wants to be the right hand to a fast-moving founder and help run both the business and life behind the scenes. We're looking for a highly organized, emotionally intelligent, proactive Executive Assistant who thrives in a dynamic environment, anticipates problems before they happen, and takes pride in making everything run smoothly. About the Role You'll work directly with the founder to manage communication, calendar, operations, team coordination, and personal logistics. Your job is simple to say, hard to do well: Protect the founder's time, reduce friction, and keep the office and life running cleanly. This is a full-time, in-person role based in Tampa. What You'll Be Responsible For: Founder Support & Operations Own the founder's inbox (emails are reviewed and handled by you first) Manage Slack, Discord, and internal communications so nothing slips Prepare daily summaries and reports Run a daily 1-on-1 meeting with the founder to align priorities Handle issues before they reach the founder Calendar & Scheduling Own and optimize the calendar (no dead time, smart batching) Schedule meetings, travel, events, and personal appointments Maintain a “perfect week” structure and protect deep work time Office & Team Management Office management (cleaners, snacks, coffee, supplies) Assist with onboarding new employees Help plan quarterly team events and recognition Manage internal surveys, birthdays, and gifting Personal & Life Admin Travel planning with full details and contingencies Personal appointments (health, grooming, car maintenance, etc.) Relationship management (reminders, gifts, dates, events) Help with personal projects like real estate organization High-Level Problem Solving Handle last-minute changes calmly and creatively Execute vague requests like “get me 10 podcast opportunities in 7 days” Make judgment calls, ask smart questions, and propose solutions This Role Is a Fit If You: Are extremely organized and detail-oriented Have high emotional intelligence and strong communication skills Stay calm under pressure and enjoy solving problems Think ahead instead of waiting to be told what to do Enjoy being the backbone of an operation Want a long-term role with growth, not a stepping stone Requirements Able to work in-office, Monday-Friday 9-6 Willing to help occasionally on weekends if needed Comfortable with fast pace and changing priorities Strong written and verbal communication Tech-savvy (email, calendars, Slack, project tools) Experience using or experimenting with AI tools is a plus Not a Fit If You: Want strict work-life balance with no flexibility Need constant direction or micromanagement Prefer slow-paced or highly structured environments Are looking for a remote role Why This Role Is Special Direct access to a founder High trust and responsibility Real impact on both business and life Opportunity to grow the role over time

Working Title: EXECUTIVE ASSISTANT I - SES - 50001577 Pay Plan: SES 50001577 Salary: $45,500 to $52,500 Total Compensation Estimator Tool Requisition 869284 INTERNAL APPLICANTS ONLY EXECUTIVE ASSISTANT I - SES FLORIDA DEPARTMENT OF VETERANS' AFFAIRS VA Regional Office Bay Pines, Pinellas County Annual Salary $45,500 to $52,500 Paid Bi-weekly Excellent retirement package and optional deferred compensation plan. Health, vision, dental, disability, and other supplemental insurance available at reasonable premium rates. Paid vacation and sick leave. Nine (9) paid holidays and personal day. Tuition waiver available for State Universities and Community Colleges (up to 6 credits per semester). Education and employment history must be verifiable. Please attach any credentials you claim (degrees, certifications, etc.) to your application. MINIMUM QUALIFICATIONS: * Current employment with the Florida Dept of Veterans' Affairs. * Three (3) Year's office administrative employment experience. * Excellent written and oral communication skills. * Superior proofreading and editing skills. * Excellent Interpersonal skills: ability to work well with others. * Excellent organization and multi-tasking skills. * Excellent computer skills, including proficiency in Microsoft Office Suite and web-based applications. * Successful completion of the due diligence process, to include but not limited to, a Level II background check. PREFERED QUALIFICATION: Applicants with the following experience will be shown preference. * Service Officer Experience in counseling, interviewing and handling Veterans' affairs POSITION DESCRIPTION: Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries. Responds to scheduling inquiries from County Veteran Service Officers and refers all claims and hospital inquiries to the Veterans' Service Officer Supervisors or Bureau Chiefs. Advises County Veteran Service Officers (CVSOs) and their staff, (VSOs and Counselors) in proper steps to take in contacting state and county assistance. Conserves Director's time by reading, researching, and routing correspondence; drafting letters, documents and award certificates; collecting and analyzing information; initiating telecommunications. Maintains Director's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Maintains customer confidence and protects operations by maintaining confidentiality in Veterans' information. Prepares reports by collecting and analyzing information. Secures information by completing data base backups. Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics to include meeting minutes, development of the agendas for mandatory training for the statutorily mandated certification course and conferences, and development of power point presentations, detailed training materials and critiques. Establishes and maintains effective communication via email and telephonic methods with the County Veterans Service Officers (CVSOs) statewide in Florida, and as necessary in other states. Establishes and maintains training programs which are measured via testing, certification and formal student feedback, as well as annual distribution to promote FDVA and serve as the American Legion Department Service Officer of the State of Florida, and as such, present quarterly statutorily mandated initial certification training, represent FDVA and attend semi-annual training and testing with the American Legion, directs training for the American Legion Post Service Officer training, retrieve training materials and ensure SVSOs in the Bureau of Field Services and Bureau of Claims Services receive training on new VA policies, Federal Register changes, and newly defined disabilities. Prepares the certification and semi-annual recertification tests, as well as the entire training manual with new legislative changes and distributes to VA Regional Counsel for approval. Updates the training manual as necessary, refer to Regional Counsel for review. Serves as the point of contact for the CVSOs to clarify statutes, monitor accepted newly hired VSOs for certification training. Performs administrative duties to include, planning, staffing of major statewide semi-annual Florida Department of Veterans' Affairs (FDVA) and CVSO Conferences for Veterans Service Officers (VSOs), development, execution, and evaluation of training programs to comply with Florida Statutes which maintain the training, testing and certification of all CVSOs, initial and recertification and maintain communication with other National Service Organizations. Supports legislative inquiries and responds to entire Executive Board of Directors as needed. Annually, drafts changes per legislation, statutes and federal register inputs to the training manual for submission to the USDVA Regional Counsel for review and comments, and publishes the new manual once edits and commentary from Regional Counsel is received. As the American Legion Department Service Officer, drafts correspondence for response to correspondence to the American Legion from Veterans for assistance. Confers with American Legion leadership, statewide and nationwide, regarding recent legislative changes and proposed new legislation and effectively distributes communications to FDVA partners. Provides historical reference by developing and utilizing filing and retrieval systems; recording and writing meeting discussions and minutes to distribute to meeting attendees. Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies. Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques. Contributes to team effort by accomplishing related results as needed. Prepares and analyzes reports for the Director's review, such as, but not limited to monthly, quarterly and annual reports, and the long range budget plan, and benefits guide by collecting and analyzing information. Secures information by completing data base backups. Other duties as assigned. This position is in the Selected Exempt Service The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Location:

Job Description Monk Law Group seeks a Personal Assistant to assist management in our busy law practice. The Personal Assistant will work directly with the managing attorney and management on a variety of personal and profesional tasks as assigned. Monk Law Group practices primarily in family law, criminal defense, estate planning, elder law, and personal injury. The firm provides a 401(k) with employer matching contributions; paid holidays; and, bonus opportunities. This position will not be tasked with legal work as a primary function; however, cross-training may be offered in the future. Tasks performed in this position will include, but are not limited to: Calendar Management; Administrative Assistance on Office Tasks; Billing and Collections; Office Supply Management; Marketing and Advertising; and, Miscellaneous Personal and Professional Tasks as Assigned. Requirements: Excellent communication and organizational skills with the ability to multitask Calendar management skills Strong skills in task delegation and tracking In-person attendance Monday-Friday from 8:30 a.m. - 5:00 p.m. at our Lakeland Office Valid Drivers License and Reliable Vehicle Powered by JazzHR jGq2SKdDnM

Executive Assistant to the Tax Collector Reports To: Tax Collector Department: Administration Purpose: Provides executive-level, confidential administrative support to an Elected Official. Duties may be clerical, administrative or project-based and include scheduling, arranging meetings, event planning, handling information requests, preparing reports and correspondence and liaising with department members and outside agencies. This position is privy to confidential information which requires diplomacy and discretion. Principal Duties and Responsibilities (*Essential Job Functions) • Organize and expedite the flow of information to and from the Tax Collector* • Manage and maintain the Tax Collector's schedule; make travel arrangements* • Compose correspondence on behalf of the Tax Collector* • Organize and manage Tax Collector files and records* • Conduct research, compile data, and prepare documents, reports, and publications on behalf of the Tax Collector* • Prepare and deliver presentations on organization initiatives* • Facilitate the resolution of customer inquiries, requests and complaints that escalate to the executive level* • Plan and coordinate executive meetings, luncheons, and other business events* • Assist in the overall administration of the executive office by preparing invoices, requisitions, budget requests, and other documents for Tax Collector approval* • Attend meetings, deliver presentations and meet with individuals, special interest groups, and others on behalf of the Tax Collector • Oversee and manage special projects involving diverse administrative operations* • May perform other duties at the direction of the Tax Collector Job Specifications (including knowledge, skills, abilities, and physical requirements) • Considerable knowledge of administrative practices and procedures • Considerable knowledge of principles and processes for providing customer service • Knowledge of the principles of strategic planning and other executive level business activities • Knowledge of a variety of computer software applications such as MS Office Suite and modern technology resources • Knowledge of English grammar, spelling, punctuation, and proper phone etiquette • Strong verbal and written communication skills • Strong reading comprehension and active listening skills • Thorough knowledge of the principles, practices, and organization of government administration • Knowledge of current legislative and policy issues as well as[; public service operations • Strong critical thinking and problem-solving abilities • High degree of accuracy and attention to detail • Ability to remain organized in a fast-paced environment • Strong teamwork capabilities • Demonstrated strong work ethic • Ability to interact effectively and professional via phone, email or other electronic means • Ability to conduct research, collect and analyze data, and prepare reports • Ability to establish and maintain effective working relationships with others • Ability to prioritize work and meet schedules and deadlines consistently • Ability to represent the Tax Collector at meetings and conferences • Ability to maintain confidentiality when dealing with sensitive information • Ability to interact effectively and professionally with elected officials, department heads, and the public • Ability to perform and complete multiple duties concurrently and in a timely manner • Ability to lift items up to 50 lbs. • Work requires regular and reliable attendance working a full-time schedule Monday - Friday, with occasional work on evenings and weekends. • Work may require standing and walking up to 20% of the time Working Conditions • Work is typically performed in a fast-paced, professional office setting. Occasionally, attendance at outdoor work events is required which may include exposure to a variety of weather or other adverse conditions. Certain tasks may require long periods of sitting or standing Requirements AA/AS degree and 3 years of experience performing high level administrative duties; bachelor's degree in political science, public administration, or related field preferred • An equivalent level of education and experience may be substituted as permitted by law • Passion for public service is highly desired • Previous, practical experience through internships, volunteering, or roles working in government or for an elected official preferred Salary Description $64,383 - $103,012

Performs skilled and confidential administrative and secretarial services for the Executive Director, Board of Directors, other Directors, and administrative staff. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Provides administrative support to the Executive Director - including all correspondence, routing information, keeping files, answering voice mail, opening & sorting mail, and maintaining Executive Director's phone contacts. Provides administrative support to the Board of Directors- including scheduling meetings, preparing agenda packets, typing minutes, and maintaining all files/records. Coordinates food and beverage needs for meetings. Provides administrative support to other agency directors and managers, as needed. Responsible for coordination of all staff travel arrangements, including registrations, hotel & airline reservations, check requests to business office and dissemination of information to attendees of professional training and other conferences. Responsible for preparation of the monthly administrative calendar and for keeping Executive Director's calendar. Maintains agency contract files in accordance with agency standards. Opens and distributes all incoming mail on a day-to-day basis - agency wide Assists with processing all outgoing mail agency wide. Provides secondary relief to Receptionist, as requested. Maintains agency mailing list database. Maintains agency administrative files. Knowledge of agency policies, regulations, procedures, both programmatic and administrative. Maintains a high level of confidentiality for matters pertaining to all discussions and aspects related to the agency and personnel. Coordinates with Executive Director regarding all issues with Agency Events, including updating mailing list, working with Executive Director on location of event, preparing and mailing all correspondence, communication with caterer regarding menu selection, including all other issues regarding event. Attendance at all Board meetings which may be an after-hours requirement. Ensure all board members attend required JWB trainings. Provide all Board Meeting summaries to accounting for auditing purposes. Responsible for bi-weekly management meeting, scheduling, and meeting summary. Responsible for renewing all agency community partner licensures and immediately reports any agency changes to those partners. Addresses agency “.info” emails and/or communicates need to appropriate department/program for resolution. Prints out and distributes all informational agency brochures. Works with media department assure all department business cards are ordered and distributed. Other duties and specific projects as assigned. Required Skills/Abilities: Ability to use Internet for research for Executive Director's needs. Proficient in Microsoft Office and agency software, ex. AVATAR, postage system etc. Education and Experience: Preferred: Associate of Arts degree in Business or related field and four years of responsible administrative experience in a healthcare setting. Minimum: A high school diploma with business courses emphasized. Two years of clerical experience, Ability to use computer and all Microsoft Office applications, and type 55 wpm. Physical Requirements: Must be able to lift up to 15 pounds at a time. Must be able to sit, twist, bend and stand for long periods. Must be able to transport self from building to building and differing locations. Must be able to communicate orally and in writing. Special Working Conditions: Exposure to public and outside business officials/professionals, some client contacts, and at times treatment program conditions, occasional late hours or weekend events. Must pass a level II Background Screening ******************************** Primarily daytime business hours, Monday - Friday. 40 hours per week.

About the Role & Team At Disney, we‘re storytellers. We make the impossible, possible. We do this through utilizing and developing cutting-edge technology and pushing the envelope to bring stories to life through our movies, products, interactive games, parks and resorts, and media networks. Now is your chance to join our talented team that delivers unparalleled creative content to audiences around the world. “We create happiness.” That's our motto at Walt Disney Parks and Resorts. And it permeates everything we do. At Disney, you'll help inspire that magic by enabling our teams to push the limits of entertainment and create the never-before-seen! The Executive Assistant will provide essential administrative support to the General Manager of Disney's All Star Resorts. With a proactive mindset, resourceful approach, and flexible attitude, you will play a key role in ensuring our leaders have the tools and support needed to drive our missions forward. Your keen attention to detail, exceptional organizational skills, and problem-solving abilities will help maintain consistency across the organization while contributing to the magic of Disney and helping our team craft memorable vacation experiences that our Guests enjoy time and time again. You will report to the General Manager of Disney's All Star Resorts and will sit in Lake Buena Vista, FL. This is a Full-Time, onsite role. You Will: Every day in this role is different! On any given day you might: Manage complex calendars, travel, and entertainment expenses. Oversee onboarding/offboarding processes and track team time off in SAP. Plan recognition initiatives, team events, and office logistics. Handle office operations, including ordering supplies and equipment. Prepare reports, correspondence, and professional PowerPoint presentations. Schedule, facilitate, and document meetings, including managing AV needs and ensuring follow-ups on action items. Ensure the executive is well-prepared for meetings and events. Handle sensitive information with discretion. Partner with department teams on office procedures, IT troubleshooting and event coordination. Manage Workday headcount requisitions and track recruiting efforts. You Will Have: At least 3 years of office or equivalent experience providing executive support to Directors or higher in a corporate environment. Proven ability to manage complex executive logistics, including calendar coordination, resolving scheduling conflicts, preparing agendas, organizing travel (domestic and international), and preparing detailed itineraries. Strong written and verbal communication skills, with experience facilitating effective cross-team communication, managing sensitive information with discretion, and preparing polished executive materials. Advanced proficiency with tools such as Outlook, Microsoft Office Suite (Excel, Word, PowerPoint), Teams, SAP, Workday, and Concur and preferred experience with Coupa, Smartsheet, and/or Canva, with the ability to quickly adapt to new software and systems. Exceptional organizational skills, with a proven ability to prioritize tasks, meet deadlines, and efficiently manage multiple initiatives, including tracking and communicating progress. Demonstrated expertise in administrative tasks such as processing purchase orders and invoices, ordering office supplies, and addressing maintenance requests. A proactive, solution-focused problem solver, with a service-oriented approach to supporting executives and fostering team collaboration and engagement. Experience in coordinating events and meetings, onboarding new team members, and promoting a collaborative and engaged team environment. Proven track record of handling confidential information, exercising sound judgment, and maintaining a high level of discretion. High level of attention to detail, with the ability to manage urgent requests and ad-hoc tasks with minimal supervision. Preferred Qualifications Previous experience in a role supporting executives at The Walt Disney Company or similar large organizations. Ability to cultivate and maintain relationships with executives, peers, and cross-functional teams. Operations Leadership Experience. Experience in Space Planning and design. Education An Associate's degree or equivalent experience Bachelor's Degree in Business Administration, Organizational Leadership, Communications, or related fields is preferred Additional Information Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at **************************************** Job Posting Segment: Resort Ops Job Posting Primary Business: Resort- All Star Resort (WDW) Primary Job Posting Category: Executive Support Employment Type: Full time Primary City, State, Region, Postal Code: Lake Buena Vista, FL, USA Alternate City, State, Region, Postal Code: Date Posted: 2026-01-26

New Executive Courses under Shallow Creek - Beautyberry & Honeysuckle This position provides a wide variety of golfing support services to District residents, guests and staff. Assists in the daily operations of Golf & Tennis. Provides a friendly, welcoming atmosphere which will encourage residents and guests to have an enjoyable and safe time. ESSENTIAL DUTIES AND RESPONSIBILITIES (Includes, but not limited to) Verify golfer identification and communicate staging information to golfers at time of check-in. Utilize Pace of Play Sheets to record number of golfers and car colors. Record start times using the computer system. Maintain Starter Shack in a clean, neat, and orderly fashion, including paperwork. Maintain and balance cash drawer. Observe golfers on the course to ensure proper behavior, etiquette, and respect of other golfers while on the course. Be alert to pace of play and communicate such with Starter. Patrol the golf course checking for any unusual conditions and report any emergency conditions accordingly. Inspect golf course checking tee markers, stakes, ropes, signage, and pin placements. Assist golfers with rental cars and clubs. Transfer rental clubs to and from storage. Maintain car and club rental log and check for proper identification when issuing rental clubs. Document and report any damage or problems with golf cars, clubs, or golf course. Respond to problems and medical emergencies. May provide informal assistance such as technical guidance and/or portfolio specific training to co-workers. Additional Performs other duties as assigned. May be expected to perform additional duties in an emergency. ESSENTIAL EXPECTATIONS OF PERFORMANCE AND BEHAVIOR (Includes, but not limited to) Cultivates and maintains effective working relations within the department, the District, as well as outside of the organization. Models behavior to the District Core Values at all times. Fosters a teamwork environment. MINIMUM EDUCATION AND EXPERIENCE High School Diploma and five (5) to ten (10) years of related experience and/or training; or equivalent combination of education and experience. MINIMUM CERTIFICATES, LICENSES, REGISTRATIONS Valid Florida Driver's License required. All candidates and employees must successfully pass background screening. MINIMUM KNOWLEDGE, SKILLS AND ABILITIES (Includes, but not limited to) Knowledge Must have working knowledge of golf rules, etiquette, management practices and office procedures. Skills Excellent verbal and written communication, interpersonal, time management and problem-solving skills. Applicant must have strong working knowledge and use of Microsoft Office software including Word, Excel, and Outlook. Abilities Ability to read/write and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. Ability to add, subtract, multiply, and divide in all units of measure using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. EQUIPMENT (Includes, but not limited to) Position regularly requires the use of office equipment, including but not limited to telephones, personal computers and productivity software and golf cart. WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee will be exposed to the following: Regularly to wet and/or humid conditions and outside weather conditions (including extreme heat, rain or cold). Occasionally to moving mechanical parts and high precarious places. Regularly to a noise level in the work environment that is usually moderate. Personal protective equipment must be always worn if the job requires such equipment. Physical Requirements The physical requirements described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the following applies: Regularly required to sit, stand and/or walk; use hands to finger, handle, or feel; reach with hands and arms; and talk and hear. Occasionally required to sit, climb or balance; and stop, kneel, crouch or crawl. Regularly lift and/or move up to ten (10) pounds and occasionally lift and/or move up to fifty (50) pounds. Operate the foot control on golf cars.

If you are a current University of Tampa student, please search for and apply to student jobs here via Workday. Job applications for current students will not be considered if submitted through the external career center. Details The Administrative Assistant to the Vice President for Marketing and Communications provides high-level administrative, operational, and analytical support to ensure the efficient and effective functioning of the Office of Marketing and Communications. This position supports the Vice President and marketing senior leadership team in managing day-to-day operations, coordinating civic and university partner engagement, maintaining divisional budgets and analytics, preparing board and cabinet materials, and tracking strategic priorities tied to institutional goals. Duties and Responsibilities Executive and Administrative Support - Manage the Vice President's daily calendar, appointments, and scheduling logistics with a high level of accuracy and confidentiality. - Coordinate meeting preparation, including agendas, briefings, background materials, and follow-up actions. - Anticipate information needs, prepare briefing materials in advance of meetings, and ensure the Vice President is thoroughly informed and prepared. - Draft, edit, and proofread correspondence, memos, reports, and presentations for internal and external audiences. - Manage travel arrangements, reimbursements, and procurement card reconciliations in compliance with university policies. - Maintain organized digital and physical filing systems for correspondence, contracts, and institutional records. - Willingness to embrace new technologies and innovative organizational practices. - Knowledge of or the ability to learn quickly The University of Tampa software programs such as Workday and Microsoft Office. Budget and Operations - Track and reconcile the division's operating budget, including invoices, purchase orders, and vendor contracts. - Prepare monthly budget and variance reports; assist with forecasting and resource planning. - Liaise with Finance and Procurement on purchasing, compliance, and reporting needs. - Support the Vice President in ensuring that fiscal and operational processes align with institutional priorities and policies. - Assist in identifying process improvements and digital tools that enhance efficiency, tracking, and reporting accuracy across the division. Board, Cabinet, and Institutional Reporting - Assist in preparing executive-level reports and presentations for the President's Office, Cabinet, and Board of Trustees. - Compile divisional performance data and key performance indicators (KPIs) for monthly and quarterly review. - Coordinate timelines, gather inputs from team leads, and ensure all reporting deliverables meet quality and accuracy standards. - Support the creation of visually engaging presentations and dashboards that communicate outcomes and impact. Public Affairs Support - Provide project support senior leaders within the division as directed by the VP of Marketing and Communications. - Assist with logistics, scheduling, and materials preparation for media relations, crisis communication, and public affairs initiatives. - Support communications tracking and media monitoring efforts, ensuring follow-up and documentation of key outcomes. - Help coordinate messaging, speaking engagements, and event preparation for university leadership and community representation. - Maintain confidentiality and professionalism in handling sensitive institutional and media matters. Civic and Community Partner Engagement - Coordinate logistics and follow-up for the Vice President's participation in civic, community, and industry partnerships - Maintain a calendar of civic, donor, and community events where the Vice President or division is represented. - Track engagements and ensure timely follow-up, briefings, and communications with external stakeholders. - Support preparation of talking points, bios, and event summaries related to civic and community representation. Strategic Initiatives and Project Tracking - Support implementation and tracking of divisional strategic priorities and the Vice President's 90-day and annual plans. - Coordinate divisional planning and goal-setting sessions; monitor progress on key initiatives and institutional deliverables. - Maintain project trackers and assist in follow-up on action items resulting from cabinet, leadership, and cross-divisional meetings. - Collaborate with Marketing and Communications managers to gather data and updates for strategic dashboards and reports. Internal Communications and Team Operations - Serve as a central point of contact for the Office of Marketing and Communications, ensuring seamless communication flow within the division. - Support planning and logistics for team meetings, retreats, and recognition events that foster culture, collaboration, and morale. - Coordinate staff recognition, professional development, and team-building initiatives that reinforce the division's culture of creativity, collaboration, and shared purpose. - Draft and distribute internal division announcements and project updates on behalf of the Vice President. - Assist with onboarding of new employees and maintenance of team rosters, contact lists, and shared resources. Qualifications Required: - Associate's or Bachelor's degree (business administration, communications, or related field preferred). - Minimum of 3-5 years of progressively responsible administrative experience supporting senior executives or managing office operations. - Strong proficiency in Microsoft 365 (Outlook, Excel, PowerPoint, Teams, SharePoint); comfort with analytics and project management tools. - Excellent written and verbal communication skills, with a strong eye for accuracy, detail, and professional presentation. - Proven ability to handle confidential information with discretion and sound judgment. - Demonstrated ability to interact professionally with senior executives, trustees, media representatives, and community partners. - Exceptional discretion, diplomacy, and judgment in managing sensitive and confidential information. - Strong organizational skills, time management, and ability to manage multiple priorities in a fast-paced environment. Preferred: - Experience in higher education, nonprofit, or marketing/communications environments. - Budget and financial management experience, including forecasting and expense tracking. - Familiarity with data analytics or KPI reporting. - Demonstrated ability to coordinate events, civic engagements, or community partnerships. Ideal Candidate Profile The ideal candidate is a proactive, resourceful, and detail-oriented professional who takes pride in anticipating needs and creating order out of complexity. They thrive in a fast-paced, creative environment and are energized by supporting a dynamic, high-performing division. They possess exceptional judgment, professionalism, and interpersonal skills, and they bring a calm, solutions-focused approach to challenges. They are a cultural ambassador-someone who supports the Vice President's servant-leadership style and helps foster a joyful, collaborative, and high-trust team culture within the division. The ideal candidate thrives in an environment where no two days are alike-balancing executive precision with flexibility, tact, and creative problem-solving. They are energized by being a trusted partner to leadership, a reliable point of contact for the campus community, and a behind-the-scenes force in advancing UTampa's national reputation and civic presence. Core Competencies - Professionalism and integrity - Strategic organization and attention to detail - Communication excellence (written, verbal, visual) - Initiative and independent judgment - Collaboration and relationship-building Additional Information • This position reports directly to the Vice President for Marketing and Communications. Required Attachments Please be sure to attach all required documents listed below in the attachment section at the bottom of the "My Experience" page of the application before continuing through the application. 1. Cover letter 2. Resume Work Schedule • This is a full-time, on-campus position based in the Office of Marketing and Communications. • Monday through Friday, 8:30 a.m. to 5:00 p.m. • Summer: Monday through Thursday, 8:00 a.m. to 5:30 p.m. • Occasional early morning, evening, or weekend hours may be required to support events or board/civic engagements. The University of Tampa offers great benefits to include: • FREE Tuition • Generous paid leave • Wellness initiatives • 100% Employer-Funded Health Reimbursement Account • 100% Employer-Paid Short & Long Term Disability Insurance • 100% Employer-Funded Employee Assistance Program • Discounted On-Campus Dining Meal Plans • FREE On-Campus Parking • Access to Campus Amenities (pool, library, campus events and more) • Fitness Center • Pet Insurance • Flexible Spending Accounts • And more! Submission Guidelines To receive full consideration for employment with The University of Tampa, please be sure to submit/upload required documents for this position at time of application submission. Required documents should be submitted in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application. Background Check Requirements Finalists may be required to submit to a criminal background check. Some positions may also require a motor vehicle report and/or a credit report. Additional Information This description is intended to be generic in nature. It is not to determine specific duties and responsibilities for any particular position. Essential functions and overtime eligibility may vary based on the specific task assigned to the position.

Company Details W. R. Berkley Corporation is establishing a new operating unit, Berkley Edge. Berkley Edge offers solutions for hard-to-place and distressed risks for both professional and casualty lines of business. Edge will focus on small to mid-sized risks through a wholesale only distribution model. Founded in 1967, W. R. Berkley Corporation has grown from a small investment management firm into one of the largest commercial lines property and casualty insurers in the United States. Along the way, we have been listed on the New York Stock Exchange, seen our revenue soar well past $10 billion, and become a well-respected Fortune 500 Company. The Company is an equal employment opportunity employer. #LI-ND1 #LI-Hybrid Responsibilities We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to support our President and executive team. This individual must have the ability to handle multiple tasks simultaneously, prioritize work effectively, maintain confidentiality, and work with minimal supervision in a fast-paced environment. The ideal candidate will have a proven track record of providing exceptional administrative support at the executive level in a corporate setting, preferably within the insurance industry. Provide comprehensive administrative support to the President and executive team, ensuring effective and efficient operations. Manage complex calendars, arrange meetings and conference calls, including coordinating schedules, taking and distributing meeting notes, arranging for meeting spaces, and setting up necessary technology. Assist in the preparation and distribution of correspondence, reports, presentations, and other documents. Prepare agendas for meetings and briefs, ensuring that the President and executives are well-prepared for all engagements. Coordinate travel arrangements including booking flights, hotel accommodations, transportation, and meal reservations as needed. Act as a liaison, maintaining open lines of communication among executives, managers, and employees. Maintain a high level of professionalism and confidentiality in dealing with sensitive information. Assist in the execution of special projects as required by the executive team. Prepares financial reports, expense reports, invoices, credit card resolution and provide other financial administration support. Reviews and organizes, as needed, corporate records, documents, and reports on the company drive including maintaining company internal SharePoint site. Support employee engagement by orchestrating elements of Employee Recognition Program and supporting key HR and management initiatives. Perform other duties as assigned. Qualifications Bachelor's degree in Business Administration or related field preferred. Minimum 2 years' experience in an administrative role at the executive level. Experience in the insurance industry highly desired. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools. Excellent communication skills, both written and verbal. Strong organizational skills with the ability to prioritize multiple tasks seamlessly with excellent attention to detail. Demonstrated proactive approaches to problem-solving with strong decision-making capability. Ability to maintain a high level of integrity, discretion, and confidentiality. Ability to adapt to change with a focus on problem solving. Additional Company Details We do not accept unsolicited resumes from third party recruiting agencies or firms. The company offers a competitive compensation plan and robust benefits package for full time regular employees. The actual salary for this position will be determined by a number of factors, including the scope, complexity and location of the role; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Sponsorship Details Sponsorship not Offered for this Role

JOB PURPOSE The Administrative Assistant provides critical leadership support to the Program Manager and Disaster Case Management staff through administrative excellence, ensuring accuracy, timeliness, and compliance. This role is responsible for maintaining organizational efficiency by managing payroll, reporting, records, communications, and logistics while modeling professionalism, accountability, and client-centered service. Qualifications ESSENTIAL JOB RESPONSIBILITIES Payroll, Timekeeping & Expense Reporting · Track and manage overall payroll systems to ensure compliance and timeliness. · Receive, enter, and manage time submissions; ensure staff timesheets are submitted for signature on schedule. · Manage mileage submissions, ensuring all forms are accurate and routed for signature before submission. · Complete and submit Concur expense reports in compliance with accounting deadlines and policies. KPI: Ensure 100% on-time submission of payroll, timesheets, mileage, and Concur reports each cycle with error rate below 2%. Administrative Support & Communication · Answer and route calls, emails, and correspondence promptly and professionally. · Draft, proofread, and distribute documents, reports, and correspondence. · Provide scheduling support for Program Manager and leadership staff, ensuring meetings are coordinated efficiently. KPI: Respond to all staff or client inquiries within 24 hours; maintain zero scheduling conflicts; ensure 100% of administrative requests are completed by agreed deadlines. Records & Compliance Management · Maintain legal, financial, and program records with accuracy and confidentiality. · Ensure filing systems (digital and physical) are up-to-date, accessible, and compliant with organizational and contractual requirements. · Support contract repository, policies, and procedure updates. KPI: Maintain 100% accuracy in records filing and retrieval; complete monthly compliance checks on program files. Logistics, Errands & Office Operations · Pickup and distribute mail and documents to/from corporate. · Run general errands to support staff, vendors, and clients. · Track and distribute office keys, maintain supply levels, and ensure office systems operate smoothly. KPI: Complete all errands within scheduled timeframes; achieve 95% staff satisfaction rating on logistical and office support. Meeting & Event Support · Prepare agendas, materials, and minutes for monthly program and staff meetings. · Coordinate, set up, and break down meeting spaces (furniture, technology, supplies, refreshments). · Manage logistics for trainings and events, including ordering food, beverages, and materials as needed. KPI: Ensure 100% of meetings are fully set up at least 15 minutes prior to start time; achieve 95% satisfaction feedback from staff and leadership on meeting coordination and support. Leadership Through Administrative Excellence · Anticipate the needs of Program Manager and staff, proactively identifying ways to increase efficiency. · Support cross-department collaboration by ensuring communication flows smoothly across teams. · Act as the administrative lead in ensuring professionalism and organizational consistency in all documents, interactions, and reports. KPI: Document at least 2 process improvements per quarter that streamline workflow or reduce administrative errors. Other Duties · Perform additional administrative responsibilities as assigned in support of program success. KPI: Maintain 100% completion of special assignments by deadlines. Mission-Driven Service · Demonstrate exceptional customer service and servant leadership in all actions by prioritizing the child, family, Veteran, or client first, in support of the mission to “Empower people to build better lives for themselves, their families, and their communities.” KPI: Maintain 85% or higher satisfaction feedback from internal staff and external partners on administrative support. ESSENTIAL QUALIFICATIONS EDUCATION: High School Diploma/GED or comparable skill set obtained through experience. EXPERIENCE: 3-5 years administration experience, non-profit experience preferred; 2-3 years' experience in a customer service focused environment. Proficient knowledge of MS Office, Word, Excel etc.; Strong math skills, 10 key-by-touch and proof reading. ATTENDANCE: Must maintain regular and acceptable attendance at such level as is determined in the employer's sole discretion. LICENSES: Driver's License with clear record. VEHICLE: Must have daily use of a vehicle without prior notice. OTHER: Must be available and willing to travel to various locations and with such frequency as the business need dictates. Must pass criminal background checks. Must be available and willing to work nights, weekends, and holidays as required to meet business needs. Must not pose a threat or significant risk of substantial harm to the safety or health of himself/herself or others. Endeavors has a longstanding practice of providing a work environment that is free from all forms of employment discrimination, including harassment, because of race, color, sex, gender, age, religion, national origin, marital status, sexual orientation, gender identity, genetic information, disability, military or veteran status, or any other characteristic protected by law. We recruit, hire, employ, train, promote, and compensate individuals based on job-related qualifications and abilities. Endeavors also provides reasonable accommodation to qualified individuals with disabilities or based on a sincerely held religious belief, in accordance with applicable laws. If you need to inquire about an accommodation, or need assistance with completing the application process, please email **************** or speak with your recruiter. Endeavors is dedicated to offering reasonable accommodations for individuals with disabilities. If you are a qualified candidate with a disability and need help submitting your application online, please reach out to us at ************************. If you are chosen for an interview, we will provide further details on how to request accommodations for the interview process.

Who we are For more than 40 years, Reworld has been a leader in sustainable waste solutions, providing our customers with innovative solutions that help them achieve carbon-negative outcomes. Our Vision Reworld is leading the charge to a carbon-negative future through revolutionary sustainable materials management solutions that reduce, reuse, recycle and reimagine waste for the benefit of society and the environment. Our Business Reworld partners with businesses by offering cutting-edge engineering and innovative solutions, to help customers reduce, reuse, recycle and recover value from waste streams and meet or exceed their sustainability goals. Our Value Reworld's differentiator comes from our ecosystem of technology, facilities and partnerships, trusted by the world's largest organizations to reimagine waste management for a smarter, more sustainable world. All that we're missing is you. Apply today! About the role Our mission is to build a safer, cleaner, more prosperous world by ensuring no waste is ever wasted.Reword is a global leader in providing sustainable waste solutions. The company's modern facilities convert waste from municipalities and businesses into clean, renewable electricity. Each day we're working to transform the very definition of waste. We've got the infrastructure, technology, and imagination to solve complex waste management challenges and help create a sustainable and more prosperous future for businesses and communities.As a Reworld intern, you will work on projects that have a real impact on sustainability. Students with a genuine interest in developing a career in renewable energy, sustainability, and waste to energy technology are encouraged to apply!What You'll Do: Eliminate multiple SharePoint folders Lead project: Labeling throughout the plant Optimize Plant log for trend tracking Digitalize the drawings library Have the ability to demonstrate how your actions support Reworld Values and Behaviors, including Safe and Inclusive Workplace, Delivering Results through Trust and Building Breakthrough Capabilities. Who You Are: Positive, motivated self-starter who can take an assignment and run with it. Currently enrolled in Industrial/Civil/Mechanical Engineering Bachelor Degree program or related discipline as a Junior or Senior. About Reworld's Internship Program:During your internship, you can expect to: Work with industry experts and gain valuable knowledge, develop new skills, and establish a network of mentors and business contacts. Learn all about Waste to Energy operations at the company. Participate in leadership talks, skill building workshops, facility tours, and networking events. 2026 Internship Start Dates: January 2026 All Reworld positions require a candidate's ability to perform the duties and responsibilities of the role while upholding Reworld's Values, including (but not limited to) contributing to a safe and inclusive workplace, delivering results through trust, and building breakthrough capabilities. Please note that Level, Title and/or Salary may be adjusted based on the applicant's experience or skills. Our DEI Commitment Reworld is an Equal Opportunity Employer, has developed an Affirmative Action Program (AAP), and will not discriminate against any qualified applicants because of race, color, religion, sex, national origin, sexual orientation, gender identity, disability (including perceived disability, physical, mental, and/or intellectual disabilities), veteran status, liability for service in the Armed Forces of the United States, or any other characteristic protected by law. Know Your Rights (Click to view poster) If you are an individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site because of your disability. You can request reasonable accommodations by going to Reworldwaste.com and clicking on the ‘Contact Us' button. Under Inquires, select ‘Careers' in the Interest field, fill out all required fields including your message. In the message section, please note this is a ‘Job Application Accommodation Request'. Attention Staffing Agencies & Search Firms Reworld may sometimes selectively collaborate with staffing agencies and search firms (Agencies). Reworld will only consider candidates from Agencies with whom a signed agreement and a duly authorized work order (for a specific role) has been duly executed. Any unsolicited candidate submissions or candidate submissions from Agencies that do not meet these criteria, will be deemed invalid and ineligible for any fees.

Job DescriptionTHOR Solutions is actively seeking an Administrative Assistant to provide full-time support for the Southeast Regional Maintenance Center (SERMC) in Mayport, FL. Typical Responsibilities: Provide general office administration support. Prepare and maintain various forms of documentation (correspondence, spreadsheets, presentations, reports) using Microsoft Office products (Word, Excel, PowerPoint). Perform data entry and data management within multiple customer databases. Provide timekeeping support. Provide scheduling and calendar management. Provide logistical support for meetings and special events, including scheduling, setup, and taking/distributing minutes and notes. Collect, analyze and display data as required for various internal and external data calls. Location: Full Time onsite at Southeast Regional Maintenance Center (SERMC) in Mayport, FL. Typical Physical Activity: Primarily desk/computer work in an office environment. May involve: repetitive motion. Existing Secret Security Clearance Required: This position requires an existing DoD Secret security clearance. A qualified candidate will already possess an Active or Interim Secret security clearance. An otherwise strongly qualified candidate with highly relevant experience but no current security clearance may be considered.. Required Knowledge, Skills, and Abilities: A high school diploma, GED equivalent, or a relevant U.S. Navy technical school diploma. At least one (1) year of relevant Administrative Assistant experience to include but not limited to: Supporting managers and employees by accomplishing a variety of tasks related to the Engineering Dept organization Handling and processing time sensitive material Planning and accomplishing short and long term goals. Supporting senior management as required Experience with time keeping systems FTS, TAR, and SUPDESK. Experience with Microsoft Outlook, Word, PowerPoint, Excel, and SharePoint Proficient with common productivity software. Strong communication skills. Benefit Offerings: Along with competitive pay, THOR offers a comprehensive benefits package including: Paid Time Off (accrued) Paid Holidays 401(k) with employer match and traditional/Roth options Medical Insurance (3 plan options) + TRICARE Supplemental Coverage Dental Insurance (2 plan options) Vision Insurance Plan Healthcare and Dependent Care Flexible Spending Accounts Commuter/Transit Benefits Basic Life/AD&D, Short-Term and Long-Term Disability Insurance Supplemental Life Insurance Pet Benefits Legal Resources ID Theft Benefits Employee Assistant Plan and Work-Life Program Voluntary Leave Transfer Program Tuition Reimbursement Program Employee Referral Program Please be aware that many of our positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens. Founded in 2009, THOR Solutions, LLC (THOR) is a rapidly growing Center for Veteran's Excellence (CVE) verified Service-Disabled Veteran-Owned Small Business (SDVOSB) providing mission critical support across the Department of Defense, Department of Homeland Security, federal civilian agencies and commercial maritime industry, worldwide. THOR provides innovative and tailored expertise in multidisciplinary engineering, project and program management, business and financial management, technical support, integrated logistics support, training support, fleet support, corporate operations support, assessments and studies. THOR is privileged to deliver service solutions to the nation's most complex military, public sector and industry challenges. THOR is proud to be an Equal Opportunity Employer, including veterans and individuals with disabilities. THOR considers all qualified applicants for employment without regard to legally protected characteristics. This policy applies to all terms and conditions of employment. If you are an individual with a disability and would like to request a reasonable accommodation as part the employment selection process, please contact us at *************************** or **************. Powered by JazzHR FGlXuKKNgU

Preferred Qualifications Experience working on a computer. Prior administrative assistant or warehouse experience. Provides administrative support to a distribution center, including coordinating new hire onboarding, running reports, scheduling meetings, and answering phone calls. Provides operational warehouse support as needed. Major Tasks, Responsibilities, and Key Accountabilities Tracks and updates work hours, vacation time, sick time, and personal days for associates. Runs daily, weekly, and monthly reports for various distribution center functions. Maintains new hire paperwork, coordinates associate onboarding plans, and schedules new hire orientations and trainings. Ensures all associates have appropriate badging and monitors the flow of people within the distribution center. Schedules monthly engagement meetings between leaders and associates. Provides operational support for general warehouse duties. Responds to phone calls and emails related to customer orders. Performs other administrative duties as needed. Nature and Scope Refers complex, unusual problems to supervisor. Under general supervision, exercises some judgment in accordance with well-defined policies, procedures, and techniques. Work typically involves regular review of output by a senior coworker or supervisor. Work Environment Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable. Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles. Typically requires overnight travel less than 10% of the time. Education and Experience HS Diploma or GED strongly preferred. Specialized skills training/certification may be required. Generally 2-5 years of experience in area of responsibility. Our Goals for Diversity, Equity, and Inclusion We are committed to creating a culture that promotes equity, respect, and advocacy for every HD Supply associate. We value the diversity of our people. Equal Employment Opportunity HD Supply is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

Full-time Description We're Hiring! Join a Team That Values Growth, Balance, and Making a Difference. About Us: We are the nation's largest provider of specialty return-to-work services and transitional employment programs. ReEmployAbility's mission is to connect people to a greater purpose so they can have a better life! Our program offers cost-effective return-to-work solutions that not only help manage rising workers' compensation costs but also make a meaningful difference in the lives of injured workers. What We're Looking For: We're searching for motivated individuals who thrive in a team environment and are driven to succeed. You're a great fit if you excel at: Setting goals, tracking progress, and taking initiative to improve performance Collaborating effectively and building strong relationships Thinking creatively to solve problems and generate innovative solutions What We Offer: At ReEmployAbility, we believe in supporting both your personal and professional growth. Here's what you can expect: Positive Company Culture: A supportive environment that prioritizes wellness inside and outside of work Work-Life Balance: Monday-Friday schedule-no weekends! Plus, enjoy paid holidays! Generous Paid Time Off: Including PTO to recharge and refresh Volunteer Time Off: Give back with 16 hours of paid volunteer time per year 401(k) with Company Match: Plan confidently for the future with immediate 100% vesting on employer-matched contributions Comprehensive Benefits: Medical, dental, vision, short-term disability, pet insurance, and more In-Line Tier Promotions: Achieve milestones and move up through clearly defined performance tiers-growth is built into your role! Ready to Make a Real Impact? Join us and be part of a team that values passion, perseverance, and outstanding service. Apply today! FLSA Status: Hourly (non-Exempt), Full-time Supervisor: Team Lead Supervises: None Summary/Objective This position involves receiving, reviewing, and processing referrals from clients for new program participants. The position also requires preparing, editing, and sending complex and sensitive documents to program partners and participants, as well as telephonically following up for status updates. Essential Functions Prepare and send initial correspondence to participants regarding their participation in the Transition2Work program. Provide exceptional customer service when answering the Main telephone line for the company. Learn and understand the process of the Transition2Work program in order to effectively navigate the appropriate routing of the call or issue. Partner across the Service Department to send out correspondence in a timely manner. Send all correspondence in compliance with client directions and jurisdictional requirements. Confirm all jurisdictional and account instructions are followed. When needed, draft and send detailed communication regarding assignments to keep clients informed of the status of their employees. Other duties as assigned. Requirements Strong written and verbal communication. Must have attention to detail. Must be able to multitask, prioritize and meet deadlines with short notice. Accountable and punctual Flexible and adaptable to change Strong phone and computer skills including proficiency in Microsoft Outlook and Word. Problem solving and critical thinking skills Self-motivated individual and entrepreneurial. Display professionalism with co-workers and external parties. Build and maintain professional relationships. The ability to work and comply with all EEOC rules collaboratively, respectfully and to accept constructive criticism from management with dignity and respect. Successfully pass background check Required Education and Experience 1 or more years of customer service experience High School Diploma or equivalent Preferred Education and Experience Bilingual (Spanish/English) Associates Degree or Bachelor's Degree in Business, Communications, or related field Knowledge of the workers' compensation industry Other Individual is required to sit for an extended period of time, stand, walk, talk and hear, use hands and fingers, handle or feel and reach with hands and arms. May also occasionally need to lift or move 0-15 pounds. Specific vision skills for computer usage and written document reading. Anyone who is capable of something can make an impact in the community where they live. ReEmployAbility is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. EEO Compliance: ReEmployAbility is committed to equal employment opportunity for all persons, regardless of race, color, creed, national origin, sex, age, marital status, sexual orientation, gender identity or expression, disability, veteran status or other status protected by Federal or State law. ADA Compliance: Reasonable accommodations are available to persons with disabilities during the application process and/or interview process in accordance with the Americans with Disabilities Act. Salary Description $17.00 - $18.00 per hour

Full-time Description Why NAI Burns Scalo? We're a leader in commercial real estate, known for our commitment to excellence, innovation, and long-term relationships. We offer a collaborative environment, room to grow, and a team that values both precision and creativity. Administrative and Brokerage Support Coordinator: Provides essential support to the brokerage team by overseeing data entry, reporting, transaction support, and internal coordination. This position ensures timely execution of administrative tasks related to leasing, reporting, and broker performance. The ideal candidate is highly organized, detail-oriented, and capable of managing a broad range of responsibilities in a fast-paced commercial real estate environment. Key Responsibilities: Brokerage Support · Manage the commission payout process within our commission tracking software, ensuring accuracy in broker splits, approvals, and timely disbursements. · Compile and analyze monthly broker performance reports, tracking key metrics such as deal volume, pipeline activity, commission earned, and performance against goals. · Present Broker Sales Summary reports and insights to leadership to support strategic decision-making and accountability. · Assist brokers with document templates and facilitate brokerage agreement execution through General Counsel · Record meeting minutes for brokerage team meetings · Track and reconcile broker expenses · Support real estate team with special initiatives, such as portfolio optimization, property repositioning, and internal process improvements · Manage task lists, deadlines, and team updates for key real estate or leasing projects · Facilitate communication between internal stakeholders and external vendors · Maintain status tracking for in-progress transactions and special assignments 3rd Party Agency Real Estate Portfolio Support · Enter executed lease data into Yardi and ensure ongoing accuracy · Prepare lease abstracts and critical date summaries for each new lease; distribute calendar invites and track key milestones · Maintain compliance with lease processing checklists · Organize and manage lease documentation in SharePoint and physical files · Track and obtain tenant certificates of insurance · Maintain logs for critical lease provisions, such as rights of first refusal, termination rights, and expansion options · Coordinate receipt of security deposits and initial rent payments · Draft and send tenant notices and correspondence in collaboration with the Client Experience Team · Assist with the preparation of tenant estoppels and SNDAs · Produce investor leasing reports, occupancy reports, and stacking plans · Marketing & Research Support · Conduct submarket research and compile market intelligence for internal teams · Create and maintain listings on platforms such as CoStar, Crexi, and LoopNet · Post updates to NAI Global message boards and internal communications tools Administrative Assistant Support · Greeting clients, answering the telephone, and making follow-up calls. · Preparing correspondence, scheduling meetings, and making travel arrangements. · Preparing real estate forms and documents. · Coordinating showings, assisting at open houses, and obtaining feedback. · Ordering supplies, preparing and distributing marketing materials. · Maintaining electronic and paper filing systems. · Preparing listing materials and posting property listings. · Managing a client database and preparing reports. · Assisting with closing processes. · Record and update meeting minutes for office meetings. · Performing other duties as assigned. Key skills for this role include strong communication, computer literacy (especially Microsoft Office), excellent organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Requirements Qualifications · 2+ years of experience in commercial real estate, brokerage, or operations support · Proficiency with Microsoft Office Suite (Excel, Outlook, Word) · Familiarity with Yardi, SharePoint, CoStar, or similar CRE based software systems/ platforms preferred · Familiarity with CRM systems/platforms (i.e. Hub Spot, Salesforce, etc.) preferred · Strong organizational and time management skills · Excellent written and verbal communication · Ability to handle confidential information with discretion We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or dis ability status. If you're ready to bring your organizational expertise and design talent to a fast-paced, high-impact role - apply today!

Job DescriptionDescription: Why NAI Burns Scalo? We're a leader in commercial real estate, known for our commitment to excellence, innovation, and long-term relationships. We offer a collaborative environment, room to grow, and a team that values both precision and creativity. Administrative and Brokerage Support Coordinator: Provides essential support to the brokerage team by overseeing data entry, reporting, transaction support, and internal coordination. This position ensures timely execution of administrative tasks related to leasing, reporting, and broker performance. The ideal candidate is highly organized, detail-oriented, and capable of managing a broad range of responsibilities in a fast-paced commercial real estate environment. Key Responsibilities: Brokerage Support · Manage the commission payout process within our commission tracking software, ensuring accuracy in broker splits, approvals, and timely disbursements. · Compile and analyze monthly broker performance reports, tracking key metrics such as deal volume, pipeline activity, commission earned, and performance against goals. · Present Broker Sales Summary reports and insights to leadership to support strategic decision-making and accountability. · Assist brokers with document templates and facilitate brokerage agreement execution through General Counsel · Record meeting minutes for brokerage team meetings · Track and reconcile broker expenses · Support real estate team with special initiatives, such as portfolio optimization, property repositioning, and internal process improvements · Manage task lists, deadlines, and team updates for key real estate or leasing projects · Facilitate communication between internal stakeholders and external vendors · Maintain status tracking for in-progress transactions and special assignments 3rd Party Agency Real Estate Portfolio Support · Enter executed lease data into Yardi and ensure ongoing accuracy · Prepare lease abstracts and critical date summaries for each new lease; distribute calendar invites and track key milestones · Maintain compliance with lease processing checklists · Organize and manage lease documentation in SharePoint and physical files · Track and obtain tenant certificates of insurance · Maintain logs for critical lease provisions, such as rights of first refusal, termination rights, and expansion options · Coordinate receipt of security deposits and initial rent payments · Draft and send tenant notices and correspondence in collaboration with the Client Experience Team · Assist with the preparation of tenant estoppels and SNDAs · Produce investor leasing reports, occupancy reports, and stacking plans · Marketing & Research Support · Conduct submarket research and compile market intelligence for internal teams · Create and maintain listings on platforms such as CoStar, Crexi, and LoopNet · Post updates to NAI Global message boards and internal communications tools Administrative Assistant Support · Greeting clients, answering the telephone, and making follow-up calls. · Preparing correspondence, scheduling meetings, and making travel arrangements. · Preparing real estate forms and documents. · Coordinating showings, assisting at open houses, and obtaining feedback. · Ordering supplies, preparing and distributing marketing materials. · Maintaining electronic and paper filing systems. · Preparing listing materials and posting property listings. · Managing a client database and preparing reports. · Assisting with closing processes. · Record and update meeting minutes for office meetings. · Performing other duties as assigned. Key skills for this role include strong communication, computer literacy (especially Microsoft Office), excellent organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Requirements: Qualifications · 2+ years of experience in commercial real estate, brokerage, or operations support · Proficiency with Microsoft Office Suite (Excel, Outlook, Word) · Familiarity with Yardi, SharePoint, CoStar, or similar CRE based software systems/ platforms preferred · Familiarity with CRM systems/platforms (i.e. Hub Spot, Salesforce, etc.) preferred · Strong organizational and time management skills · Excellent written and verbal communication · Ability to handle confidential information with discretion We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or dis ability status. If you're ready to bring your organizational expertise and design talent to a fast-paced, high-impact role - apply today!

The Administrative Support Assistant is a entry-level position that provides administrative support services to any department within SCC, allowing the individual the opportunity to learn and advance with SCC. DUTIES AND RESPONSIBILITIES: Provides administrative support to the Office Support department, back up coverage for the Reception team, as well as any other internal department, as requested. Assists in training entry-level Office Support Assistants for later advancement. Prepares supplies for new employees, and collects supplies for departing employees Maintains the department supply cabinet, as well as the required inventory for the client training manuals. Assists with lunch distribution for employees and clients. Complies with all approved procedures, directives and guidelines. Performs other duties as assigned. JOB SPECIFICATIONS: Education Required: High School Diploma, Associate's Degree or Business Certification is preferred. Experience Required: A minimum of one year experience working within a business environment is required. Skills Required: Excellent communication, interpersonal, and organizational skills. The ability to handle multiple tasks as well as to define priorities and respond accordingly. The ability to work in a fast-paced environment. Basic to intermediate Microsoft Word and Excel knowledge is required. Must be detail-oriented. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position the employee is regularly required to talk and hear verbal communication. The employee is frequently required to sit, and regularly required to stand and walk. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus. Moderate to extensive keyboard activity is required. Some lifting (up to twenty pounds) may be required. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Environmental conditions are somewhat variable, but generally acceptable in temperature, ventilation, and lighting with CRT exposure *SCC is an equal opportunity & affirmative action employer and does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability or any other characteristic protected by law

ADMINISTRATIVE ASSISTANT- TRAINING FLSA: NON- EXEMPT Duties/Responsibilities: * Support training staff in preparing training material and performing various tasks to ensure training sessions are organized and information is current. * Serve as the first point of contact for internal and external inquiries, managing correspondence, phone calls, and calendars. * Assist with scanning and filing tasks of the department. * Prepare and maintain documents, reports and presentations as needed. * Use and maintain training records and reports in the Learning Management System to ensure all staff compliance requirements are met in a timely manner. * Assist with orientation activities, including but not limited to reviewing student and employee records to ensure accuracy. * Undertake projects assigned by the training supervisor, which may involve collaboration with other Suncoast Community Health Centers administrative staff. * Additional duties may and can be assigned as needed. Required Skills/Abilities: * Excellent verbal and written communication skills. * Excellent interpersonal and customer service skills. * Excellent organizational skills and attention to detail. * Excellent time management skills with a proven ability to meet deadlines. * Strong analytical and problem-solving skills. * Ability to use office equipment, including computers, copy machines, fax machines, telephones, calculators, and more. * Must be able to effectively manage workflow and maintain high-quality standards in environments where staffing levels may be below ideal, demonstrating the ability to prioritize tasks and collaborate with the team under pressure. * Ability to prioritize tasks and to delegate them when appropriate. * Ability to function well in a high-paced and at times stressful environment. * Proficient with Microsoft Office Suite or related software. * Perform additional tasks as needed to support the centers. Education and Experience: * High School Diploma or equivalent required. * At least two years related experience preferred. Physical Requirements: * Prolonged periods of sitting at a desk and working on a computer. * Must be able to lift up to 15 pounds at times. * Must be able to travel to various center locations as required.