Executive administrative assistant jobs in Spring Hill, FL

Nusens USA is a niche construction company dedicated to providing specialized containment system services coast-to-coast. We are not a sub-contractor - we self-perform all of our services. We are searching for a dedicated and detail-oriented Administrative Assistant / Bookkeeper to join our team full-time. This role requires a strong foundation in administrative work, as well as practical experience in accounting and finance. This is a full-time in-office position. Nusens is truly a dynamic work place which requires self-motivated people. The ideal candidate is flexible, proactive, and has a passion for keeping things organized and running smoothly. If you are someone who thrives in a dynamic environment and enjoys wearing multiple hats, we'd love to hear from you. Your Role: Answer incoming calls, take messages, and greet visitors and clients Maintain office organization, supplies, and equipment to ensure day-to-day functionality Order office and kitchen supplies, keeping tabs on inventory and keeping everything well-stocked Handle accounts payable and accounts receivable Record daily financial transactions and assist with bookkeeping tasks Generate invoices, credit memos, and other accounting documents Assist with documentation, data entry, and internal reporting Support the team with various administrative tasks and projects as needed Qualifications: Minimum of 3 years of relevant experience (required) Proficient in QuickBooks (required) Solid working knowledge of Microsoft 365 (Word, Excel, Outlook, Teams, etc.) Strong multitasking and time management skills Demonstrated ability to work independently and prioritize effectively Excellent written and verbal communication skills Strong attention to detail and high level of accuracy Positive attitude and team-oriented mindset Professional phone etiquette and client service experience Valid driver's license (required) Spanish language skills are a plus We Offer A collaborative and supportive team environment Competitive salary based on experience Opportunities to grow and expand your role over time

The Executive Administrative Assistant will play a critical role in supporting the Executive Manager -Program Management for Future Vertical Lift (FVL), a key initiative at GE Aerospace focused on developing cutting-edge technologies for next-generation military and commercial aircraft. In this role, you will manage the Program Manager's schedule, coordinate travel arrangements, and handle expense reporting to ensure seamless day-to-day operations. You will also assist with program-related administrative tasks, including preparing meeting agendas, tracking key deliverables, and maintaining confidential records. As a trusted partner, you will facilitate communication between the Program Manager, cross-functional teams, and external stakeholders, ensuring alignment with program priorities and milestones. This position requires exceptional organizational skills, attention to detail, and the ability to adapt to a fast-paced, dynamic environment while upholding GE Aerospace's mission to define the future of flight. **Job Description** **ESSENTIAL RESPONSIBILITIES:** + Assists with calendar management. + Able to coordinate daily activities, prioritize inquires and requests, as well as troubleshoot conflicts. + Will work in conjunction with the leader to ensure smooth day-to-day engagements. + Provides a bridge for smooth communication between the leader's office and internal departments; Able to maintain credibility, trust and support with senior management. + Coordinate travel arrangements; create travel trip itineraries; arrange for transportation, lodging, and other needs while traveling; communicate with supervisors while traveling to ensure that they are fully informed of all issues arising; process and reconcile T&L expense accounts; print and submit/mail VAT reports, if necessary. + Works closely and effectively with the leader to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. + Demonstrated ability to be discreet, flexible, work in a fast-paced environment, deal well with ambiguity. + May be required to schedule, plan and organize logistical details for in-house and off-site meetings, training and events. + Develop and prepare agendas for various departmental meetings; coordinate and attend staff meetings as appropriate; prepare and distribute minutes to appropriate personnel, on an as needed basis. + Maintain filing and records management systems and other office flow procedures which may be confidential. + Prepare, track and coordinate mail and shipments for the organization. Able to effectively acquire and maintain inventory of office supplies and equipment within budget constraints + Helps support community responsibility events/activities. + Able to identify the necessary credentials to ensure proper access to employees, both US and Foreign Nationals, as well as visitors, to protect GE Proprietary information and comply with government regulations. Knowledge of point of contacts and tools for all requests. + Facilities coordination: manage new hire working space, office moves, update floor plans, report building issues and communicate as necessary. Maintain office equipment, report any issues or request service to keep equipment operation. Custodian of organization resources. + Demonstrated ability to manage contacts using Outlook to conduct up-to-date database entry, track and manage highly classified correspondence, and facilitate relationships with key stakeholders. Helps keep organization charts, phone lists, and birthday lists up to date. **QUALIFICATIONS:** + **High school diploma / GED** + **This position requires U.S. citizenship status.** + **Experience** : **Minimum of 5 years' experience as an Executive Administrator.** + **Technical Skills** : Min of 5 years experience: + Strong expertise in calendar management and scheduling. + Comprehensive knowledge of office management practices and modern communication technologies. + Proficiency in Microsoft Office Suite (PowerPoint, Word, Excel, Outlook). + Skilled in data reporting using Excel, Access, and other data analysis tools. + Experience with database management, including accurate data input and updates. **DESIRED CHARACTERISTICS:** + Self-Starter, proactive, able to work independently, able to maintain confidentiality and handle matters discreetly. + Effective time management and organizational skills; able to balance multiple priorities. + Able to effectively interact and communicate with senior level management, corporate contacts and external customers. + Excellent interpersonal, verbal and written communications including strong grammatical skills. High attention to detail. + Able to quickly identify and prioritize goals and uses resources. Able to create solutions and meet deadlines, while considering both strategy and efficiency. + Team player with strong interpersonal skills, capable of working within a globally diverse team across different time zones and businesses. + Ability to adapt to changing priorities and schedules based on business demands. This includes availability to work outside standard business hours, including evenings, weekends, and holidays, as needed to support critical business operations, meetings, or events. The base pay range for this position is $33.65 per hr. ($70,000.00 annually) - $38.46 per hr. ($80,000.00 annually). The specific pay offered may be influenced by a variety of factors, including the candidate's experience, education, and skill set. This posting is expected to close on 01/30/26. GE Aerospace offers comprehensive benefits and programs to support your health and, along with programs like HealthAhead, your physical, emotional, financial and social wellbeing. Healthcare benefits include medical, dental, vision, and prescription drug coverage; access to a Health Coach from GE Aerospace; and the Employee Assistance Program, which provides 24/7 confidential assessment, counseling and referral services. Retirement benefits include the GE Aerospace Retirement Savings Plan, a 401(k) savings plan with company matching contributions and company retirement contributions, as well as access to Fidelity resources and planning consultants. Other benefits include tuition assistance, adoption assistance, paid parental leave, disability insurance, life insurance, and paid time -off for vacation or illness. GE Aerospace (General Electric Company or the Company) and its affiliates each sponsor certain employee benefit plans or prog rams (i.e., is a "Sponsor"). Each Sponsor reserves the right to terminate, amend, suspend, replace or modify its benefit plans and programs at any time and for any reason, in its sole discretion. No individual has a vested right to any benefit under a Sponsor's welfare benefit plan or program. This document does not create a contract of employment with any individual. \#LI-KS1 _This role requires access to U.S. export-controlled information. Therefore, employment will be contingent upon the ability to prove that you meet the status of a U.S. Person as one of the following: U.S. lawful permanent resident, U.S. Citizen, have been granted asylee or refugee status (i.e., a protected individual under the Immigration and Naturalization Act, 8 U.S.C. 1324b(a)(3))._ **Additional Information** GE Aerospace offers a great work environment, professional development, challenging careers, and competitive compensation. GE Aerospace is an Equal Opportunity Employer (****************************************************************************************** . Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. GE Aerospace will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable). **Relocation Assistance Provided:** No GE Aerospace is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

Mission: The Executive Assistant (EA)provides administrative support to multiple key executives as well as event planning and operations support, as needed, for the office. This role keeps the executive on their "A" game so that they are ready and organized for the day/week/month ahead. This includes planning travel, managing contacts and schedules, supporting events that help drive business or support the series, and managing expenses. In this role the EA will act independently to execute activities and initiatives on behalf of the executives with minimal guidance. Key Outcomes: * The executive is ready take the trip, go to the meeting feeling organized with the right information, communications and details handled. * The event goes off without a hitch and the smallest of details have been managed. * The executive feels supported and taken care of at a moment's notice. * You have anticipated the needs and stayed in rhythms with the executive. Key Responsibilities: * Coordinate executive communications, including taking calls, responding to emails and interfacing with clients. * Coordinate domestic and international travel * Prepare internal and external corporate documents for team members and industry partners. * Manage contacts and schedule internal and external appointments and conference calls. * Prepare and submit expense report-related activities, such as receipt collection and follow up, and corporate credit card billing reconciliation. * Coordinate events such as charity events, client/prospect outings and fund-raising events including contract negotiation and budget management * Maintain an organized filing system of hard copy and electronic documents. * Assist with prospect and client management in salesforce. * Assist with commission reconciliation for book of business. * Uphold a strict level of confidentiality and careful handling of critically sensitive documents. * Develop and sustain a level of professionalism among staff and clientele. * Provides backup assistance and support to the Office Operations team including periodic coverage for receptionist/front desk. * Other duties as assigned

Performs skilled and confidential administrative and secretarial services for the Executive Director, Board of Directors, other Directors, and administrative staff. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Provides administrative support to the Executive Director - including all correspondence, routing information, keeping files, answering voice mail, opening & sorting mail, and maintaining Executive Director's phone contacts. Provides administrative support to the Board of Directors- including scheduling meetings, preparing agenda packets, typing minutes, and maintaining all files/records. Coordinates food and beverage needs for meetings. Provides administrative support to other agency directors and managers, as needed. Responsible for coordination of all staff travel arrangements, including registrations, hotel & airline reservations, check requests to business office and dissemination of information to attendees of professional training and other conferences. Responsible for preparation of the monthly administrative calendar and for keeping Executive Director's calendar. Maintains agency contract files in accordance with agency standards. Opens and distributes all incoming mail on a day-to-day basis - agency wide Assists with processing all outgoing mail agency wide. Provides secondary relief to Receptionist, as requested. Maintains agency mailing list database. Maintains agency administrative files. Knowledge of agency policies, regulations, procedures, both programmatic and administrative. Maintains a high level of confidentiality for matters pertaining to all discussions and aspects related to the agency and personnel. Coordinates with Executive Director regarding all issues with Agency Events, including updating mailing list, working with Executive Director on location of event, preparing and mailing all correspondence, communication with caterer regarding menu selection, including all other issues regarding event. Attendance at all Board meetings which may be an after-hours requirement. Ensure all board members attend required JWB trainings. Provide all Board Meeting summaries to accounting for auditing purposes. Responsible for bi-weekly management meeting, scheduling, and meeting summary. Responsible for renewing all agency community partner licensures and immediately reports any agency changes to those partners. Addresses agency “.info” emails and/or communicates need to appropriate department/program for resolution. Prints out and distributes all informational agency brochures. Works with media department assure all department business cards are ordered and distributed. Other duties and specific projects as assigned. Required Skills/Abilities : Ability to use Internet for research for Executive Director's needs. Proficient in Microsoft Office and agency software, ex. AVATAR, postage system etc. Education and Experience: Preferred: Associate of Arts degree in Business or related field and four years of responsible administrative experience in a healthcare setting. Minimum: A high school diploma with business courses emphasized. Two years of clerical experience, Ability to use computer and all Microsoft Office applications, and type 55 wpm. Physical Requirements: Must be able to lift up to 15 pounds at a time. Must be able to sit, twist, bend and stand for long periods. Must be able to transport self from building to building and differing locations. Must be able to communicate orally and in writing. Special Working Conditions: Exposure to public and outside business officials/professionals, some client contacts, and at times treatment program conditions, occasional late hours or weekend events.

This position supports the Director of Manufacturing at Central Shops and two Senior Managers. You would be responsible for supporting the day-to-day operational needs of the Manufacturing team. In addition to general duties, you would be responsible for overall office administration and balance multiple priorities in a fast-paced, team environment using critical thinking, problem solving, and relationship management. This is a fully on-site role and is based in Lake Buena Vista, Florida. Relocation will not be available for this position. You will report to the Director of Manufacturing. This is a Full-Time role. What You Will Do Every day in this role is different! On any given day you might: Thoughtfully handle complex calendars and be ready to adjust schedules at the drop of a hat. Ensure the Executive and Senior Managers are prepared for meetings and events. Look ahead and be proactive. Schedule and host Teams meetings which could include presentation sharing. Attend meetings to take notes as well as follow-up on action items. Handle highly confidential correspondence and information with utmost discretion. Manage Travel & Entertainment expenses for your team. Proactively resolve issues and pitch in to help. Coordinate onboarding/offboarding of team members. Ensuring offices are clean and welcoming and supplies, name plates, IT access and other essentials are ready for their arrival. Track team time off using Labor Reports in SAP. Plan recognition and team events. Organize service awards and recognition celebrations in close partnership with the Manager to celebrate cast achievements and service milestones. Order supplies and equipment along with other office management duties. Prepare reports to be shared with leaders and stakeholders. For example, cast training compliance, overtime utilization, shift bids, vacation planning, and labor utilization to ensure operational efficiency and adherence to company standards. Compose correspondence on behalf of the Leaders. Prepare professional PowerPoint presentations. Work closely with the Executive and Senior Leaders on activities, projects, meetings, event planning and office logistics. Partner with department administrative staff on office procedures, events, and office logistics. Coordinate and set-up regulatory training. Submit Workday salaried headcount requisitions, track open headcount and recruiting efforts. Monitor Craft Maintenance Council Overtime Equalization. Assist with opening and managing hourly, union position job postings in accordance with established processes and labor agreements. Ensure all communication channels (bulletin boards, digital signage, email updates, etc.) are accurate, timely, and up to date. Monitor and support supervision of building access to maintain a secure and well-controlled facility. Required Qualifications & Skills 3 years' minimum experience in an administrative role Proven success partnering and interacting with all levels of Cast Members/Employees including Executive Leadership Strong proficiency with standard office tools such as Microsoft Office (Outlook, Word, PowerPoint, Excel), SAP, Coupa, and Concur Generally tech savvy and willing to learn new skills Professional and highly discreet while maintaining absolute confidentiality Effective strong verbal and written communication skills Ability to be proactive, resourceful, flexible, and responsible Ability to take initiative and anticipate needs Extremely well organized and attentive to detail Ability to partner effectively and work in a team environment Demonstrated innovative thinking and problem-solving skills Preferred Qualifications Prior experience supporting the Director level Experience working with MyTime and Workday Familiarity with the Facilities & Operations Services organization and Craft Maintenance Council agreement Education Bachelor's degree or equivalent experience Additional Information Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at **************************************** #LI-ML3, #DXFOS Job Posting Segment: FOS Job Posting Primary Business: Construction & Distribution & Manufacturing (WDW) Primary Job Posting Category: Executive Support Employment Type: Full time Primary City, State, Region, Postal Code: Lake Buena Vista, FL, USA Alternate City, State, Region, Postal Code: Date Posted: 2025-10-17

This position provides administrative, organizational, and logistical support to the Vice President of USF World. The position is responsible for managing a detailed calendar, coordinating and scheduling meetings/appointments and responding to requests for meetings, developing relevant briefing and background materials for meetings and events that the VP attends, managing protocol for international visitors and delegations and the associated itineraries, coordinating complex travel arrangements, communicating with internal and external stakeholders, and performing various administrative tasks as needed. This position requires a Bachelor's degree and a minimum of four (4) years of related experience. Degree Equivalency Clause: Four years of direct experience for a bachelor's degree. Degree Equivalency Clause: Four years of direct experience for a bachelor's degree. • Senate Bill 1310- The Florida Senate (************************************************ is conditional upon meeting all employment eligibility requirements in the U.S. • SB 1310: Substitution of Work Experience for Postsecondary Education Requirements • A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed: • (a) Two years of direct experience for an associate degree; • (b) Four years of direct experience for a bachelor's degree; • (c) Six years of direct experience for a master's degree; • (d) Seven years of direct experience for a professional degree; or • (e) Nine years of direct experience for a doctoral degree • Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment. • Minimum Qualifications that require a high school diploma are exempt from SB 1310. Oversees the day-to-day operations and administrative support activities for the Vice President. Provides direct, confidential assistance to the Vice President. Keeps appointment calendars for the Vice President and schedules meetings and appointments. Coordinates travel, domestically and internationally, for meetings, conferences, partners visits and other VP commitments. Coordinates assignments from the VP to the correct individuals, including follow up as necessary. Serves as a resource person and keeps up to date with ongoing projects at the executive level. Serves as a liaison to other executive offices, colleges, faculty, and external stakeholders (domestically and globally). Manage the operations of the VP Cabinet meetings, including scheduling, communication, and meeting notes. Schedules the USF World Advisory Council meetings and takes notes at each meeting - identifies action and follow-up items. Manages protocol for international visitors and delegations including ordering university gifts, supervising the inventory of gifts, and making recommendations regarding proper gifting protocol. Coordinates agendas and itineraries for visitors including collaborating across colleges and units to establish an agenda that reflects the goals of the visitor. Manages complex international travel that may include participants in addition to the Vice President. Recommends changes in procedures or workflow to improve administrative processes. Reads and analyzes incoming correspondence, inquiries, and reports. Makes judgments about the significance of these items, handling many of these on behalf of the executive, and applying judgment as to which should be brought to the executive for review and action. Maintains required records and reports, establishing systems for retrieval of data in electronic and/or paper formats. Performs related duties as required or deemed necessary to meet the executive's overall goals for effective administration of the executive's program area. Skills Demonstrate exceptional written and verbal communication skills tailored to diverse audiences, including internal leadership, faculty, staff, and external stakeholders. Ability to draft clear, concise, and persuasive correspondence. Serve as a liaison between the executive's office and internal/external partners, ensuring professionalism and consistency in messaging. Composure and professionalism at all times. Maintain confidentiality and diplomacy in all communications.

If you are a current University of Tampa student, please search for and apply to student jobs here via Workday. Job applications for current students will not be considered if submitted through the external career center. Details The Administrative Assistant to the Vice President for Marketing and Communications provides high-level administrative, operational, and analytical support to ensure the efficient and effective functioning of the Office of Marketing and Communications. This position supports the Vice President and marketing senior leadership team in managing day-to-day operations, coordinating civic and university partner engagement, maintaining divisional budgets and analytics, preparing board and cabinet materials, and tracking strategic priorities tied to institutional goals. Duties and Responsibilities Executive and Administrative Support * Manage the Vice President's daily calendar, appointments, and scheduling logistics with a high level of accuracy and confidentiality. * Coordinate meeting preparation, including agendas, briefings, background materials, and follow-up actions. * Anticipate information needs, prepare briefing materials in advance of meetings, and ensure the Vice President is thoroughly informed and prepared. * Draft, edit, and proofread correspondence, memos, reports, and presentations for internal and external audiences. * Manage travel arrangements, reimbursements, and procurement card reconciliations in compliance with university policies. * Maintain organized digital and physical filing systems for correspondence, contracts, and institutional records. * Willingness to embrace new technologies and innovative organizational practices. * Knowledge of or the ability to learn quickly The University of Tampa software programs such as Workday and Microsoft Office. Budget and Operations * Track and reconcile the division's operating budget, including invoices, purchase orders, and vendor contracts. * Prepare monthly budget and variance reports; assist with forecasting and resource planning. * Liaise with Finance and Procurement on purchasing, compliance, and reporting needs. * Support the Vice President in ensuring that fiscal and operational processes align with institutional priorities and policies. * Assist in identifying process improvements and digital tools that enhance efficiency, tracking, and reporting accuracy across the division. Board, Cabinet, and Institutional Reporting * Assist in preparing executive-level reports and presentations for the President's Office, Cabinet, and Board of Trustees. * Compile divisional performance data and key performance indicators (KPIs) for monthly and quarterly review. * Coordinate timelines, gather inputs from team leads, and ensure all reporting deliverables meet quality and accuracy standards. * Support the creation of visually engaging presentations and dashboards that communicate outcomes and impact. Public Affairs Support * Provide project support senior leaders within the division as directed by the VP of Marketing and Communications. * Assist with logistics, scheduling, and materials preparation for media relations, crisis communication, and public affairs initiatives. * Support communications tracking and media monitoring efforts, ensuring follow-up and documentation of key outcomes. * Help coordinate messaging, speaking engagements, and event preparation for university leadership and community representation. * Maintain confidentiality and professionalism in handling sensitive institutional and media matters. Civic and Community Partner Engagement * Coordinate logistics and follow-up for the Vice President's participation in civic, community, and industry partnerships * Maintain a calendar of civic, donor, and community events where the Vice President or division is represented. * Track engagements and ensure timely follow-up, briefings, and communications with external stakeholders. * Support preparation of talking points, bios, and event summaries related to civic and community representation. Strategic Initiatives and Project Tracking * Support implementation and tracking of divisional strategic priorities and the Vice President's 90-day and annual plans. * Coordinate divisional planning and goal-setting sessions; monitor progress on key initiatives and institutional deliverables. * Maintain project trackers and assist in follow-up on action items resulting from cabinet, leadership, and cross-divisional meetings. * Collaborate with Marketing and Communications managers to gather data and updates for strategic dashboards and reports. Internal Communications and Team Operations * Serve as a central point of contact for the Office of Marketing and Communications, ensuring seamless communication flow within the division. * Support planning and logistics for team meetings, retreats, and recognition events that foster culture, collaboration, and morale. * Coordinate staff recognition, professional development, and team-building initiatives that reinforce the division's culture of creativity, collaboration, and shared purpose. * Draft and distribute internal division announcements and project updates on behalf of the Vice President. * Assist with onboarding of new employees and maintenance of team rosters, contact lists, and shared resources. Qualifications Required: * Associate's or Bachelor's degree (business administration, communications, or related field preferred). * Minimum of 3-5 years of progressively responsible administrative experience supporting senior executives or managing office operations. * Strong proficiency in Microsoft 365 (Outlook, Excel, PowerPoint, Teams, SharePoint); comfort with analytics and project management tools. * Excellent written and verbal communication skills, with a strong eye for accuracy, detail, and professional presentation. * Proven ability to handle confidential information with discretion and sound judgment. * Demonstrated ability to interact professionally with senior executives, trustees, media representatives, and community partners. * Exceptional discretion, diplomacy, and judgment in managing sensitive and confidential information. * Strong organizational skills, time management, and ability to manage multiple priorities in a fast-paced environment. Preferred: * Experience in higher education, nonprofit, or marketing/communications environments. * Budget and financial management experience, including forecasting and expense tracking. * Familiarity with data analytics or KPI reporting. * Demonstrated ability to coordinate events, civic engagements, or community partnerships. Ideal Candidate Profile The ideal candidate is a proactive, resourceful, and detail-oriented professional who takes pride in anticipating needs and creating order out of complexity. They thrive in a fast-paced, creative environment and are energized by supporting a dynamic, high-performing division. They possess exceptional judgment, professionalism, and interpersonal skills, and they bring a calm, solutions-focused approach to challenges. They are a cultural ambassador-someone who supports the Vice President's servant-leadership style and helps foster a joyful, collaborative, and high-trust team culture within the division. The ideal candidate thrives in an environment where no two days are alike-balancing executive precision with flexibility, tact, and creative problem-solving. They are energized by being a trusted partner to leadership, a reliable point of contact for the campus community, and a behind-the-scenes force in advancing UTampa's national reputation and civic presence. Core Competencies * Professionalism and integrity * Strategic organization and attention to detail * Communication excellence (written, verbal, visual) * Initiative and independent judgment * Collaboration and relationship-building Additional Information * This position reports directly to the Vice President for Marketing and Communications. Required Attachments Please be sure to attach all required documents listed below in the attachment section at the bottom of the "My Experience" page of the application before continuing through the application. 1. Cover letter 2. Resume Work Schedule * This is a full-time, on-campus position based in the Office of Marketing and Communications. * Monday through Friday, 8:30 a.m. to 5:00 p.m. * Summer: Monday through Thursday, 8:00 a.m. to 5:30 p.m. * Occasional early morning, evening, or weekend hours may be required to support events or board/civic engagements. The University of Tampa offers great benefits to include: * FREE Tuition * Generous paid leave * Wellness initiatives * 100% Employer-Funded Health Reimbursement Account * 100% Employer-Paid Short & Long Term Disability Insurance * 100% Employer-Funded Employee Assistance Program * Discounted On-Campus Dining Meal Plans * FREE On-Campus Parking * Access to Campus Amenities (pool, library, campus events and more) * Fitness Center * Pet Insurance * Flexible Spending Accounts * And more! Submission Guidelines To receive full consideration for employment with The University of Tampa, please be sure to submit/upload required documents for this position at time of application submission. Required documents should be submitted in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application. Background Check Requirements Finalists may be required to submit to a criminal background check. Some positions may also require a motor vehicle report and/or a credit report. Additional Information This description is intended to be generic in nature. It is not to determine specific duties and responsibilities for any particular position. Essential functions and overtime eligibility may vary based on the specific task assigned to the position.

The Executive Assistant provides high-level administrative and organizational support to the Vice President of Enrollment & Student Affairs, serving as a key liaison between the division and internal/external stakeholders. This role is responsible for coordinating events, managing communications, supporting division operations, and ensuring the smooth execution of projects and initiatives. Responsible for demonstrating LSSC's core values of Caring, Communicating, Collaborating, and Celebrating when interacting with students, employees, visitors, and community members. Include, but are not limited to the following: * Provide comprehensive administrative support to the Vice President of Enrollment & Student Affairs and the division, adapting to changing priorities and needs. * Assist with the coordination and organization of meetings, events, and special projects as assigned. * Maintain and update division records, lists, and communications as needed. * Support budgetary and operational processes, including documentation and tracking of relevant materials. * Serve as a point of contact and liaison for internal and external stakeholders, ensuring effective communication and collaboration. * Contribute to the planning and execution of division initiatives, offering support in a variety of administrative and logistical capacities. * Uphold a high standard of professionalism, confidentiality, and customer service in all interactions. * Perform other duties as assigned to support the ongoing work and mission of the division. KNOWLEDGE. SKILLS AND ABILITIES REQUIRED: * Proficiency in Microsoft Word, Excel, Access, Outlook, and PowerPoint. * Strong organizational, multitasking, and time management skills. * Excellent verbal and written communication skills; ability to make presentations. * Ability to work independently and as part of a team, demonstrating flexibility and adaptability. * Professional appearance and demeanor. * Ability to maintain confidentiality and exercise sound judgment. * Ability to work various hours, including nights, early mornings, and weekends as needed. * Valid Florida Driver's License. ABILITIES/GENERAL: * Promote a common purpose consistent with the College's stated goals and demonstrate a commitment to students and the learning environment. * Possess knowledge of general written standards and procedures utilized, and have the ability to read, interpret, and follow procedural and policy manuals related to the job tasks. * Demonstrate the ability to respond to supervision, guidance, and direction in a positive, receptive manner and follow stated policies. * Deliver exceptional customer service by fostering a welcoming and supportive environment. * Present a professional image in words, actions, and attire. * Conduct oneself in a manner consistent with the College's standards of ethical conduct. * Apply effective techniques to establish and maintain working relationships, fostering collaboration to achieve common goals; effectively communicate and collaborate with others to achieve shared objectives. * Demonstrate the skills necessary to examine situations and processes, making recommendations for improvement critically. * Strong service orientation and ability to effectively work as a member or leader of a team by cooperating with others, offering to help others when needed, and considering larger organizational goals rather than individual concerns. Includes the ability to build &/or support a constructive team spirit where members are committed to the goals and objectives of the organization. * Plan, organize, and successfully multitask to meet multiple deadlines and frequently new work tasks within required timeframes. Proven flexibility to successfully work on a variety of projects quickly and accurately. * Effectively manage change and adaptability. * Adheres to all workplace safety rules, safety laws, regulations, standards, and practices * Ability to work various hours, including nights, early mornings, and weekends * Ability to travel amongst various campuses and attend College events, on or off campus, as required. MINIMUM QUALIFICATIONS: * Required: * Bachelor's degree from an accredited institution. * Four or more years of related experience.

**Location:** On site in Memphis, TN, Charlotte, NC, Raleigh, NC, Tampa, FL, Miami, FL, Lafayette, LA, New Orleans, LA, Dallas, TX. The Administrative Assistant receives direction from assigned management personnel. The incumbent in this position schedules appointments, greets visitors, gives information to callers and otherwise relieves officials of clerical work and minor administrative and business detail. Provide general and clerical administrative support to an individual, or small group of individuals, relieving them of clerical, administrative, and business detail. **Essential Duties and Responsibilities:** + Greets scheduled visitors and directs them to appropriate area or person + Perform clerical duties related to department activities such as typing, filing, distributing mail and answering phones + Composes and types of routine correspondence + Organizes and maintains file system and files correspondence and other records. Creates and maintains database and spreadsheet files + Answers telephone calls, and arranges conference calls + Coordinates manager's schedule and makes appointments + Arranges and coordinates travel schedules and reservations + Performs a wide variety of complex, responsible, and confidential administrative duties for management personnel + Researches, compiles, and analyzes data for special projects and various reports + Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings. + Makes copies of correspondence or other printed materials + Prepares outgoing mail and correspondence, including e-mail and faxes + Orders and maintains supplies, and arranges for equipment maintenance + May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities and operations + Assist other AA's and other departments with administrative support as needed + Performs all other duties as assigned **Qualifications:** To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Additionally, the qualifications listed below are representative of the knowledge, skills, and/or abilities required in this position: 1. High school diploma or GED and at least 5 years of experience or equivalent combination of education and experience. **About Us** First Horizon Corporation is a leading regional financial services company, dedicated to helping our clients, communities and associates unlock their full potential with capital and counsel. Headquartered in Memphis, TN, the banking subsidiary First Horizon Bank operates in 12 states across the southern U.S. The Company and its subsidiaries offer commercial, private banking, consumer, small business, wealth and trust management, retail brokerage, capital markets, fixed income, and mortgage banking services. First Horizon has been recognized as one of the nation's best employers by Fortune and Forbes magazines and a Top 10 Most Reputable U.S. Bank. More information is available at ******************** (https://urldefense.com/v3/\_\_https:/********************/\_\_;!!Cz2fjcuE!hpq9hPnrucZCPIAVPojVESItIq-FPzhurNdCrQ3JE8Rkx3gMd70nIk6\_kmPxl66\_oJCEsXs0gNunPowMAMHCmBYPOtUxUGI$) . **Benefit Highlights** - Medical with wellness incentives, dental, and vision - HSA with company match - Maternity and parental leave - Tuition reimbursement - Mentor program - 401(k) with 6% match - More -- FirstHorizon.com/First-Horizon-National-Corporation/Careers/Our-Benefits **Follow Us** Facebook (****************************************** X formerly Twitter LinkedIn (*************************************************** Instagram YouTube (********************************************************** Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (**************************** notice from the Department of Labor.

Salary: $16.50 - $29.72 Performs administrative and office support activities providing customer service, clerical, secretarial, processing, mail sorting/delivery services, and/or internal Financial related duties, which may require varying degrees of independent judgment. Positions in this series normally support a Unit, Division, and/or Department. Core Competencies Customer Commitment - Proactively seeks to understand the needs of the customers and provide the highest standards of service. Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional, and ethical behaviors that establishes trust throughout the organization and with the public we serve. Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations. Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals. Duties and Responsibilities Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below. Maintains basic manual and automated file systems or assists in the maintenance of a large, complex system. Codes, classifies, posts and compiles information for use by others. Receives, verifies, and registers documents; assigns file number and affixes seal as appropriate. Reviews forms, documents and other materials for accuracy and completeness. Provides assistance to staff and public as required. Responds to inquiries and searches files for requested information. Compiles data, computes and verifies figures. Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Maintains logs and records of equipment, inventory, costs, services performed, documents received, and charges to be assessed; may also maintain employee attendance and leave records. Maintains office supplies inventory by checking stock to determine inventory level, anticipates needed supplies, places, and expedites orders for supplies, and verifies receipt of supplies. Operates office equipment such as adding machines, copiers, telephones, shredders, and postage meters. Types forms, vouchers, requisitions, invoices, notices, schedules, legal documents, and other materials; types from rough drafts or combines data from multiple sources. Trains, provides guidance, and reviews work of others for completeness and accuracy. May be assigned the primary responsibility to drive a motor vehicle to deliver mail and/or supplies to field offices or other county facilities. Greets and receives callers or visitors in an office and ascertains nature of business and provides general support where applicable. Conducts office functions such as conducting inventory, receiving, and filing documents, prepare reports, etc.; may also maintain employee attendance. Writes or types of bills, statements, receipts, checks, correspondence, or other documents, copying information from one record to another. Requires simple computations and verifying of figures. Organize and schedules meeting and appointments and sorts and delivers incoming mail. Other related duties as assigned. Job Specifications Knowledge of English grammar, punctuation, and spelling. Ability to maintain and file records. Ability to proof own work and the work of other clerical personnel. Ability to perform accurate computations and verification of data. Ability to coordinate the work of other clerical employees. Ability to instruct new employees. Ability to follow oral and written instructions and the ability to work effectively with others. Knowledge of, and ability to operate data processing, word processing and other office equipment. Ability to type, prioritize work and to perform other clerical duties such as filing, answering the phone, and compiling figures for routine reports. Ability to use a computer and related software Physical Requirements Position typically operates in a professional office environment. Requires an employee to be mostly sedentary. May require an incumbent to lift boxes up to 30 pounds, open filing cabinets, and bend/stand as necessary. Work Category Sedentary work - Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met. Minimum Qualifications Required Graduation from high school or possession of a GED Certificate; AND Two (2) years of clerical experience; OR An equivalent combination of education (not less than possession of a high school diploma/GED), training, and experience that would reasonably be expected to provide the job-related competencies noted above. Based on area of assignment may require possession of a valid Florida Driver's License. Candidates who meet the minimum qualifications may be invited to complete a skills assessment as part of the selection process. Emergency Management Responsibilities In the event of an emergency or disaster, an employee may be required to respond promptly to duties and responsibilities as assigned by the employee's department, the County's Office of Emergency Management, or County Administration. Such assignments may be for before, during or after the emergency/disaster. Additional Job Requirements A department, depending on the nature of its mission and operations, may require that employees in all or certain positions in this job classification: Maintain the ability to pass the background checks required for the position. These background checks may include but are not limited to: Criminal History Background Check using Florida Department of Law Enforcement (FDLE) Criminal Justice Information Services (CJIS) Level 1 and Level 2 Background screening (Ch. 435 Florida Statutes) Child Abuse, Abandonment and Neglect Record Check using the State Automated Child Welfare Information System (SACWIS) Sex Offender and Sexual Predator record check using the list maintained by the Florida Department of Law Enforcement (FDLE) Possess the necessary job-related license(s) or certification(s) that may include possession of a Florida Driver License (Class E).

Working Title: WAIVER ADMINISTRATIVE ASSISTANT - 67053687 Pay Plan: Career Service 67053687 Salary: $34,760.00 to $36,000.00 Annually Total Compensation Estimator Tool AGENCY FOR PERSONS WITH DISABILITIES POSITION: ADMINISTRATIVE ASSISTANT I - Career Service WORKING TITLE: WAIVER ADMINISTRATIVE ASSISTANT POSITION NUMBER: 67053687 OPEN COMPETITIVE OPPORTUNITY This position is not a Telework position and is required to report to the APD office in the area it serves. The Benefits of Working for the State of Florida Working for the State of Florida is more than a paycheck. The State's total compensation package for eligible employees features a highly competitive set of employee benefits, including: * Annual and Sick Leave benefits. * Nine paid holidays and one Personal Holiday each year. * State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options. * Retirement plan options, including employer contributions (For more information, please click *************** * Flexible Spending Accounts. * Tuition waivers. * And more! For a more complete list of benefits, visit ***************************** * Paid Maternity and Parental Leave. The Agency seeks team members who demonstrate the qualities of being humble, hungry, and smart and lead others to embody the same. This entails lacking excessive ego, sharing credit, being self-motivated, and exercising good judgment and intuition regarding the subtleties of group dynamics. This position with APD will serve staff and management across the Agency. Your work will impact the workplace culture, our community, and the population we serve as we continuously strive to achieve the Agency's mission. * Responses to the qualifying questions are required and must be verifiable based on your submitted application, and "see resume" will not be considered an acceptable response. SALARY RANGE $ 34,760.00- $36,000.00 Annually $1,336.93 - $1,384.62 Bi-weekly Position Summary This position assists the Waiver Unit and other staff within the Medicaid waiver work stream and also coordinates with other administrative support staff within the region to ensure administrative functions are conducted timely to promote Regional operations. The Work You Will Do Receives all Significant Additional Needs Funding Request submissions through iBudget or the SAN email address; within 24 hours creates and saves submitted documents in a SAN folder; logs and maintains SAN tracking spreadsheet and J drive database prior to assigning to Waiver Unit Liaison responsible for SAN review. Combines final PDF document for submission to State Office. Notifies WSC when SAN is assigned and again when it is submitted to State Office. Assist with completing Notices of Agency Action and Eligibility letters for WSCs. Research the ABC system and provide screen shots of enrollment dates and assists with typing the eligibility letter for Deputy Regional Operations Manager's review. Prepares travel vouchers for unit staff for reimbursement, maintains copies of all travel vouchers and returns to liaison within two days. Processes all unit mail twice daily, including outgoing mail to Waiver Support Coordinators, APD staff and returned Medicaid Summary of Services. Participates in staff meetings, workshops, training sessions and meetings as assigned. Acts as back up for other Waiver clerical staff and performs other duties as assigned. Receptionist for the office: greets and assists guests and visitors, answers phone and email inquiries within one business day of receipt and routes complex inquiries to appropriate staff for response. Mails, photocopies or faxes requested documentation, returning originals to requestor or fax/mail/file per request. Minimum Qualifications * 2 years of experience in customer service. * High School Diploma or it's equivalent. * Must have moderate level of technical proficiency in Microsoft Office Suite. Knowledge, Skills, And Abilities Ability to: * Multi-task. Demonstrate Skills in: * Microsoft Office. Additional Information Profile Completion To qualify for this position, applicants must complete all fields in the Candidate Profile, including their work history with the month and year. Resumes and other documentation can be attached to provide additional information but will not replace the required completed Candidate Profile. Retiree Notice If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon your retirement date. Direct Deposit Program As a condition of employment, a person appointed to a position in the State Personnel System is required to participate in the Direct Deposit Program. Rather than receiving a paper paycheck, your funds will be deposited directly into your account at your financial institution. This will be accomplished by Electronic Funds Transfer. Banks, savings and loan associations, and credit unions are eligible to accept such deposits. Retirement funds are also required to be in the Direct Deposit Program. Background Screening Requirement It is the policy of the Florida Agency for Persons with Disabilities that applicants for employment undergo Level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. No applicant for a designated position will be employed or permitted to volunteer until the Level 2 screening results are received, reviewed, and approved by the Agency. Level 2 background screening shall include, but not be limited to, fingerprinting for Statewide criminal and juvenile records checks through the Florida Department of Law Enforcement and Federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies. Pursuant to S. 110.1127(1), Florida Statutes, this position requires a background investigation, including fingerprinting. APD only hires U.S. citizens and those lawfully authorized to work in the U.S. APD participates in the U.S. government's employment eligibility verification program (E-Verify), which electronically confirms an employee's eligibility to work in the U.S. after completing the employment eligibility verification form (I-9). All applicants should complete the online application process. If you need assistance applying for this position, please call the People First service center at **************. Responses to the qualifying questions are required to be considered for this position. Answers to the qualifying questions must be verifiable based on your submitted application. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location:

✨Join a group of passionate advocates on our mission to improve the lives of youth! Rite of Passage Team is hiring for an Administrative Assistant in Tampa, Florida✨ A Rising Economic Powerhouse Known for Its Waterfront Living, Diverse Culture, and Endless Sunshine. What you will do: To be considered you should: Possess a High School Diploma or GED, At least three years of experience working in an office environment., experience and success in office management. and possess a Driver's License. Apply today and Make a Difference in the Lives of Youth! After 40 years of improving the lives of youth, we are looking for passionate advocates to continue the legacy of helping young people become successful adults. Follow us on Social! Instagram / Facebook / Linkedin / Tik Tok / YouTube

FrankCrum is a Top Workplace! The FrankCrum Insurance Agency (FCIA) is a local family-owned commercial insurance agency with a diverse client base throughout the US. We are a consultative resource and provide detailed information to assist clients in making informed decision on their commercial insurance coverage needs. Our agency works with a wide range of industries and types of coverage and since our beginning in 2008, our agency has maintained steady growth, stability, and success. Click here to learn more about FrankCrum! We are happy to announce a Administrative Assistant full time on site position filled with many exciting opportunities! In this role, you will have the opportunity to promote sales and client retention through excellent customer service by assisting in various special projects in the Policy Services and Customer Support departments. Answers incoming calls (primary person) and transfers to appropriate person in the department or assist the client if the inquiries are not complex. Categorizes emails in the shared Outlook inbox properly and timely. Reviews requests from the InsurLink program and sets up clients for the program, and/or answer questions. Reviews PEO new cases and if it's a client of FCIA, assign the service person to assist. Downloads documents from various carriers' websites and emails them to FCIA for the Team to address. Reviews all incoming mail and takes appropriate actions with stamping and scanning as necessary. Processes return mail by following our agency's procedures. Processes certificates associated with Only and Automatic. Quotes online with various carriers and email to assigned employee to address with the client. Runs monthly expiration report and adds the calendar appointment to each Servicer's calendar per our procedures to follow-up on upcoming renewals. Sends DocuSigns for Crum & Forster renewals. Contacts current clients to follow-up on paying FCIA for the additional premium endorsements and audits (agency bill policies). Contacts AFCO to request quotes to add Additional Premium associated with audits and endorsement to current contracts per our procedures. Enters data into the FCIA system. Performs other duties as assigned. The Attributes We Seek Keys to success in this position include having one (1) year of clerical or administrative experience and high school diploma or equivalent. Our Competitive Benefits Along with this great opportunity, FrankCrum also provides exceptional benefits from top carriers including: Health Insurance is zero dollar paycheck cost for employee's coverage and $295 a month for family! Dental and Vision Insurance Short Term Disability and Term Life Insurance at no cost to the employee Long Term Disability and Voluntary Term Life Insurance Supplemental insurance plans such as Accidental, Critical Illness, Hospital Indemnity, Legal Services and Pet Insurance 401(k) Retirement Plan where FrankCrum matches 100% of the first 4% the employee contributes, and the employee is immediately vested in the employer match Employee Assistance Program at no cost to the employee Flexible Spending Accounts for Medical and Dependent Care Reimbursement Health Savings Account funded by FrankCrum Paid time off and holiday pay Education reimbursement PTO cash out Tickets at Work Access to the Corporate America Family Credit Union Employee and client referral bonus programs Paid volunteer time Disaster Relief Fund for employees What's Special About FrankCrum FrankCrum, a family-owned business-to-business entity since 1981 made of several companies: FrankCrum Corporate (a professional employer organization), FrankCrum Staffing, Frank Winston Crum Insurance Company, and the FrankCrum Insurance Agency - all based in Clearwater, Florida. This "family of employer solutions" employs more than 400 people who serve over 4,000 clients throughout the United States. FrankCrum employees are trained to deliver high value through exceptional customer service and treat clients and coworkers like family. By living by our Brand Pillars (Integrity, Affinity, and Prosperity) employees are recognized at quarterly events for exceptional customer service and milestones in tenure. The FrankCrum headquarters spans 14 acres and includes a cafe, subsidized for employees. Menus include made-to-order breakfast, hot lunch options and even dinners that can be ordered to-go, all at very affordable prices. The cafe also plays host to monthly birthday and anniversary celebrations, eating and costume contests, and yearly holiday parties. Through the input of its own employees, The Tampa Bay Times has recognized FrankCrum as a Top Place to Work for more than 10 years in a row! FrankCrum also supports several community efforts through Trinity Cafe, the Homeless Empowerment Program, Angel Tree, and Clearwater Free Clinic! If you want to play this role to positively impact our clients' day-to-day business, then apply now! FrankCrum is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances.

About the Role We are looking for a highly organized, detail-oriented Administrative Assistant & Proposal Coordinator to join our growing team. This hybrid role blends administrative support with proposal development, ensuring our operations run smoothly while helping produce clear, accurate, and professional proposals for potential clients. This position is ideal for someone who thrives in a fast-paced environment, enjoys writing and organizing information, and can support leadership by managing day-to-day administrative tasks, tracking departmental metrics, and maintaining internal systems. Your work will directly support our estimating, sales, and operations teams contributing to both internal efficiency and our ability to secure new business opportunities. Pay: $22.00 - $28.00 per hour Job description: Proposal & Document Development Write, edit, and format proposals and other business documents. Collaborate with estimating, sales, and operations teams to gather information and prepare polished, accurate submissions. Maintain and update templates, content libraries, and proposal sections to improve efficiency. Administrative Support Provide day-to-day administrative assistance to department leads and managers. Assist with scheduling, document organization, data entry, and general office tasks. Prepare reports, track deadlines, and support interdepartmental communication. Metrics Tracking & Reporting Assist with the collection, tracking, and reporting of departmental KPIs and weekly/monthly metrics. Maintain dashboards or spreadsheets that support leadership visibility and decision-making. Help streamline processes for tracking proposals, wins/losses, timelines, and departmental workloads. Cross-Team Coordination Serve as a point of coordination between sales, operations, and estimating teams. Support document reviews, revisions, and distribution. Ensure all outgoing materials are accurate, professional, and aligned with company standards. Qualifications Education Bachelor s degree preferred (Business, Communications, English, or related field). Equivalent experience will also be considered. 1 3+ years in administrative support, proposal writing, or technical writing. Experience in construction, low-voltage, or related industries is a plus. Skills Exceptional written and verbal communication skills. Strong organizational abilities with excellent attention to detail. Ability to manage multiple projects and deadlines simultaneously. Comfortable working independently and collaboratively. Strong problem-solving and multitasking skills. Technical Proficiency Microsoft Office Suite (Word, Excel, PowerPoint). Experience with tools such as Monday.com (a plus), BuilderTrend (preferred), and familiarity with Procore or SharePoint is beneficial. Benefits Dental insurance Health insurance Vision insurance Paid time off (PTO) Opportunities for career growth and professional development Schedule Monday to Friday 8-hour shift Work Location: On-site in Lutz, FL. Pay Range: $22 $28 per hour, based on experience and qualifications.

Here at Griffin Resources we very excited to expand through natural growth. We are an organizational development consulting firm specializing in all areas of human resources and business development for small to mid-size companies. These areas of business help provide a strong foundation for companies while supporting the needs for their employees. The Human Resources Manager will be a dedicated fractional resource for long term assignments for multiple clients. As a fractional resource, you will infiltrate the client company as their own and operate as an inside HR Manager for the length of the assignment. This team member will be a part of a fast-growing consulting firm with room for job expansion and enrichment. This is a part-time, on-site position located in St Petersburg, FL. Starting pay is $17-19/hour. Performance Expectations: Delivers HR Services and makes recommendations to clients regarding benefits, compensation, employee relations, training and development, and information systems. Manages client activities and on-site visits to create and develop strong business relationships, retain clients, ensure quality service, and build revenue. Informs and educates clients about HR policies, procedures, performance management, recruitment, and employee relations issues. Works with HR Director to develop appropriate strategies for clients regarding employee relations, disciplinary action, operations, and performance issues. Assists clients with resolution of employee issues pertaining to leaves of absence, workers' compensation, and disability accommodations Responds to benefits inquiries from managers and employees on plan provisions, benefits enrollments, status changes and other general inquiries. Manages the talent acquisition process, which may include recruitment, interviewing, and hiring of qualified job applicants; collaborates with departmental managers to understand skills and competencies required for openings. Processes payroll transactions including salaries, benefits, garnishments, taxes, and other deductions; ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates. Develops and maintains working knowledge of all HR Services. Creates and edits client handbooks, policies and supporting documentation timely. Promotes HR Services products and services to fulfill ongoing client requests. Gathers and maintains client service data in client information systems. Recommends, coordinates, and delivers training for clients and their employees. Delivers presentations that meet high-quality standards. Maintains knowledge of trends and changes in Human Resources legislation, and conveys local, state, and federal laws to clients to maintain compliance. Understands details of benefit and insurance plans related to the PEO co-employer relationship. Advises the client on issues regarding Section 125, healthcare, and retirement plans with assistance from other areas within the HRS division. Be personally accountable and deliver on commitments.

Job Code **4679** \# of Openings **1** Apply Now (**************************************************** Requisition?org=GATEWAYVENT&cws=55&rid=4679) **Ghostrock,** a subsidiary of Three Saints Bay, LLC, and a Federal Government Contractor industry leader, is seeking a **Junior Administrative Assistant.** **Position Responsibilities:** + Perform file management responsibilities per DoD & SECNAV policy. + Perform Time and Attendance functions for labor and reporting. + Maintain updated telephone directories and hurricane recall bills. + Control departmental appointment schedule for meetings & events. + Receive, procure & distribute Division supplies. + Manage/assist in daily mail processing and delivery for both incoming and outgoing mail. **Position Requirements:** + **_US Citizen_** + **_Only candidates currently possessing an Active Secret Clearance (or higher) will be considered for this position._** + High School Diploma or Equivalent. + A working knowledge of Microsoft Outlook, Word and Excel. + A working knowledge of PowerPoint, SUPDESK, Business Objects and (MRQT) Material Requirements tool. + Experience at Regional Maintenance Centers (RMC) is advantageous. VEVRAA Federal Contractor Three Saints Bay, LLC and its subsidiaries offer a team-oriented working environment and the opportunity to work with exceptional, dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international. We are an Equal Opportunity Employer. We invite resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.

Full-time Description Why NAI Burns Scalo? We're a leader in commercial real estate, known for our commitment to excellence, innovation, and long-term relationships. We offer a collaborative environment, room to grow, and a team that values both precision and creativity. Administrative and Brokerage Support Coordinator: Provides essential support to the brokerage team by overseeing data entry, reporting, transaction support, and internal coordination. This position ensures timely execution of administrative tasks related to leasing, reporting, and broker performance. The ideal candidate is highly organized, detail-oriented, and capable of managing a broad range of responsibilities in a fast-paced commercial real estate environment. Key Responsibilities: Brokerage Support · Manage the commission payout process within our commission tracking software, ensuring accuracy in broker splits, approvals, and timely disbursements. · Compile and analyze monthly broker performance reports, tracking key metrics such as deal volume, pipeline activity, commission earned, and performance against goals. · Present Broker Sales Summary reports and insights to leadership to support strategic decision-making and accountability. · Assist brokers with document templates and facilitate brokerage agreement execution through General Counsel · Record meeting minutes for brokerage team meetings · Track and reconcile broker expenses · Support real estate team with special initiatives, such as portfolio optimization, property repositioning, and internal process improvements · Manage task lists, deadlines, and team updates for key real estate or leasing projects · Facilitate communication between internal stakeholders and external vendors · Maintain status tracking for in-progress transactions and special assignments 3rd Party Agency Real Estate Portfolio Support · Enter executed lease data into Yardi and ensure ongoing accuracy · Prepare lease abstracts and critical date summaries for each new lease; distribute calendar invites and track key milestones · Maintain compliance with lease processing checklists · Organize and manage lease documentation in SharePoint and physical files · Track and obtain tenant certificates of insurance · Maintain logs for critical lease provisions, such as rights of first refusal, termination rights, and expansion options · Coordinate receipt of security deposits and initial rent payments · Draft and send tenant notices and correspondence in collaboration with the Client Experience Team · Assist with the preparation of tenant estoppels and SNDAs · Produce investor leasing reports, occupancy reports, and stacking plans · Marketing & Research Support · Conduct submarket research and compile market intelligence for internal teams · Create and maintain listings on platforms such as CoStar, Crexi, and LoopNet · Post updates to NAI Global message boards and internal communications tools Administrative Assistant Support · Greeting clients, answering the telephone, and making follow-up calls. · Preparing correspondence, scheduling meetings, and making travel arrangements. · Preparing real estate forms and documents. · Coordinating showings, assisting at open houses, and obtaining feedback. · Ordering supplies, preparing and distributing marketing materials. · Maintaining electronic and paper filing systems. · Preparing listing materials and posting property listings. · Managing a client database and preparing reports. · Assisting with closing processes. · Record and update meeting minutes for office meetings. · Performing other duties as assigned. Key skills for this role include strong communication, computer literacy (especially Microsoft Office), excellent organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Requirements Qualifications · 2+ years of experience in commercial real estate, brokerage, or operations support · Proficiency with Microsoft Office Suite (Excel, Outlook, Word) · Familiarity with Yardi, SharePoint, CoStar, or similar CRE based software systems/ platforms preferred · Familiarity with CRM systems/platforms (i.e. Hub Spot, Salesforce, etc.) preferred · Strong organizational and time management skills · Excellent written and verbal communication · Ability to handle confidential information with discretion We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or dis ability status. If you're ready to bring your organizational expertise and design talent to a fast-paced, high-impact role - apply today!

Job DescriptionDescription: Why NAI Burns Scalo? We're a leader in commercial real estate, known for our commitment to excellence, innovation, and long-term relationships. We offer a collaborative environment, room to grow, and a team that values both precision and creativity. Administrative and Brokerage Support Coordinator: Provides essential support to the brokerage team by overseeing data entry, reporting, transaction support, and internal coordination. This position ensures timely execution of administrative tasks related to leasing, reporting, and broker performance. The ideal candidate is highly organized, detail-oriented, and capable of managing a broad range of responsibilities in a fast-paced commercial real estate environment. Key Responsibilities: Brokerage Support · Manage the commission payout process within our commission tracking software, ensuring accuracy in broker splits, approvals, and timely disbursements. · Compile and analyze monthly broker performance reports, tracking key metrics such as deal volume, pipeline activity, commission earned, and performance against goals. · Present Broker Sales Summary reports and insights to leadership to support strategic decision-making and accountability. · Assist brokers with document templates and facilitate brokerage agreement execution through General Counsel · Record meeting minutes for brokerage team meetings · Track and reconcile broker expenses · Support real estate team with special initiatives, such as portfolio optimization, property repositioning, and internal process improvements · Manage task lists, deadlines, and team updates for key real estate or leasing projects · Facilitate communication between internal stakeholders and external vendors · Maintain status tracking for in-progress transactions and special assignments 3rd Party Agency Real Estate Portfolio Support · Enter executed lease data into Yardi and ensure ongoing accuracy · Prepare lease abstracts and critical date summaries for each new lease; distribute calendar invites and track key milestones · Maintain compliance with lease processing checklists · Organize and manage lease documentation in SharePoint and physical files · Track and obtain tenant certificates of insurance · Maintain logs for critical lease provisions, such as rights of first refusal, termination rights, and expansion options · Coordinate receipt of security deposits and initial rent payments · Draft and send tenant notices and correspondence in collaboration with the Client Experience Team · Assist with the preparation of tenant estoppels and SNDAs · Produce investor leasing reports, occupancy reports, and stacking plans · Marketing & Research Support · Conduct submarket research and compile market intelligence for internal teams · Create and maintain listings on platforms such as CoStar, Crexi, and LoopNet · Post updates to NAI Global message boards and internal communications tools Administrative Assistant Support · Greeting clients, answering the telephone, and making follow-up calls. · Preparing correspondence, scheduling meetings, and making travel arrangements. · Preparing real estate forms and documents. · Coordinating showings, assisting at open houses, and obtaining feedback. · Ordering supplies, preparing and distributing marketing materials. · Maintaining electronic and paper filing systems. · Preparing listing materials and posting property listings. · Managing a client database and preparing reports. · Assisting with closing processes. · Record and update meeting minutes for office meetings. · Performing other duties as assigned. Key skills for this role include strong communication, computer literacy (especially Microsoft Office), excellent organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Requirements: Qualifications · 2+ years of experience in commercial real estate, brokerage, or operations support · Proficiency with Microsoft Office Suite (Excel, Outlook, Word) · Familiarity with Yardi, SharePoint, CoStar, or similar CRE based software systems/ platforms preferred · Familiarity with CRM systems/platforms (i.e. Hub Spot, Salesforce, etc.) preferred · Strong organizational and time management skills · Excellent written and verbal communication · Ability to handle confidential information with discretion We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or dis ability status. If you're ready to bring your organizational expertise and design talent to a fast-paced, high-impact role - apply today!

The Administrative Support Assistant is a entry-level position that provides administrative support services to any department within SCC, allowing the individual the opportunity to learn and advance with SCC. DUTIES AND RESPONSIBILITIES: Provides administrative support to the Office Support department, back up coverage for the Reception team, as well as any other internal department, as requested. Assists in training entry-level Office Support Assistants for later advancement. Prepares supplies for new employees, and collects supplies for departing employees Maintains the department supply cabinet, as well as the required inventory for the client training manuals. Assists with lunch distribution for employees and clients. Complies with all approved procedures, directives and guidelines. Performs other duties as assigned. JOB SPECIFICATIONS: Education Required: High School Diploma, Associate's Degree or Business Certification is preferred. Experience Required: A minimum of one year experience working within a business environment is required. Skills Required: Excellent communication, interpersonal, and organizational skills. The ability to handle multiple tasks as well as to define priorities and respond accordingly. The ability to work in a fast-paced environment. Basic to intermediate Microsoft Word and Excel knowledge is required. Must be detail-oriented. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position the employee is regularly required to talk and hear verbal communication. The employee is frequently required to sit, and regularly required to stand and walk. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus. Moderate to extensive keyboard activity is required. Some lifting (up to twenty pounds) may be required. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Environmental conditions are somewhat variable, but generally acceptable in temperature, ventilation, and lighting with CRT exposure *SCC is an equal opportunity & affirmative action employer and does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability or any other characteristic protected by law