Executive administrative assistant jobs in Syracuse, NY - 96 jobs

Guggenheim is seeking a proactive Executive Assistant to support its Investment Banking Healthcare Services Team. This person will support executives in all administrative functions. The ideal candidate must be reliable exercise excellent judgment, have exceptional communication skills, demonstrate strong customer service and professionalism, have the ability to handle numerous projects, must handle a heavy workflow with a high level of accuracy. The successful candidate will have experience supporting senior level executives and be comfortable interacting with other senior members of the team and external clients in a fast paced and entrepreneurial environment. This position gives the opportunity to learn different industries within Investment Banking. The Executive Assistant role is located in New York and is four days in the office and one day remote. This position reports to the Director of Investment Banking Administration. Essential Job Functions Manage complex calendars in different time zones Arrange meetings and appointments with clients and other counterparties Arrange domestic and international business travel Assist visiting clients with travel arrangements Process expense reports Interface and communicate with internal administrative functions on behalf of the professionals they support, including expense management, conference management, marketing and other departments Answer multiple phone lines and provide phone coverage for other team members as needed. Able to professionally relay appropriate information to callers as directed, route calls to other persons as necessary, and ensure that messages are received and conveyed promptly. Proactively organize materials for calls, meetings, and travel Liaise with administrative staff of clients as necessary Monitor emails for professionals, as requested Perform other related duties as assigned or requested by professionals they support Preferred Qualifications Proficiency in Microsoft Office Suite Knowledge of DealCloud CRM and Workday preferred but will train Strong time management skills and ability to manage multiple tasks for many professionals Strong interpersonal and communication skills Strong organizational skills Ability to exercise judgment including prioritizing issues and tasks Detail-oriented and able to multi-task in a fast-paced environment Hands-on and willing to roll up sleeves to perform any and all responsibilities needed to ensure success Self-starter who is able to work with the professionals they support to identify issues and problems and proactively solve them Basic Qualifications Bachelor's degree or equivalent experience Minimum of 10 plus years executive assistant experience, preferably in financial services Salary Annual base salary between $90,000 - 110,000 The base salary range represents the low and high end of the anticipated base salary range for this position. Actual base salaries may vary depending on factors such as location and experience. The range listed reflects base salary only, and the total compensation package may include other components such as incentive compensation. About Us: Guggenheim Securities is the investment banking and capital markets business of Guggenheim Partners, a global investment and advisory firm. Guggenheim Securities offers services that fall into four broad categories: Advisory, Financing, Sales and Trading, and Research. Guggenheim Securities is headquartered in New York, with additional offices in Chicago, Boston, Atlanta, San Francisco, and Houston. For more information, please visit GuggenheimSecurities.com, follow us on LinkedIn or contact us at ****************************************** or ************. Guggenheim Securities, LLC (“GS”) does not accept unsolicited resumes or applications. GS considers any resume or application to be unsolicited if (a) received from an entity or individual without a current recruiting agreement with GS or (b) submitted to anyone at the firm other than through the process set forth in the recruiting agreement between GS and the submitting entity or individual, and GS will not pay a fee to any entity or individual for such submission.

Join a team that values your expertise and your community: At Pathfinder Bank, you're not just an employee, you're a valued part of a team. When you join us, you're joining a people-first culture built on respect, development, and service. In this position you will have the opportunity to work closely with executive leadership and contribute to the Bank's strategic direction. This is a meaningful role within a community-focused financial institution committed to employees, customers, and the communities it serves, while offering a competitive compensation and comprehensive benefits package. Summary/Objectives The Executive Assistant to the President & CEO provides high-level administrative, organizational, and strategic support to the Bank's President & Chief Executive Officer. This role requires exceptional discretion, judgment, and professionalism, as well as the ability to manage complex priorities in a fast-paced, highly confidential environment. The Executive Assistant serves as a trusted partner to the CEO and acts as a key liaison between the CEO, senior leadership, Board members, and external stakeholders. Key Responsibilities Executive & Administrative Support * Provide comprehensive administrative support to the President & CEO, including calendar management, meeting coordination, travel arrangements, and expense reporting. * Anticipate needs, proactively manage priorities, and ensure the CEO is prepared for meetings, presentations, and events. * Draft, edit, and format correspondence, reports, presentations, agendas, and talking points on behalf of the CEO. Board & Governance Support * Coordinate logistics for Board of Directors and committee meetings, including scheduling, meeting materials, and follow-up items. * Prepare and distribute Board packets, agendas, and supporting documentation in a timely and professional manner. * Maintain official records, resolutions, and governance documents in accordance with regulatory and internal requirements. Confidentiality & Communication * Handle highly confidential and sensitive information with discretion, professionalism, and sound judgment. * Serve as a point of contact between the CEO and internal/external parties, prioritizing communications and ensuring timely responses. * Maintain strong working relationships with senior leaders, regulators, community partners, and external vendors as appropriate. Operational & Project Support * Assist with special projects, strategic initiatives, and cross-functional coordination as assigned by the CEO. * Track action items, deadlines, and deliverables to ensure follow-through and alignment with organizational priorities. * Support internal communications, leadership initiatives, and community or industry-related engagements. Requirements Education & Experience * Associate's degree required; Bachelor's degree preferred; or equivalent combination of experience and training. * Demonstrated experience providing high-level administrative, operational, or executive support in a professional environment, with the ability to manage complex priorities and confidential information. Experience supporting senior leadership is preferred. * Experience in banking, financial services, or a regulated environment strongly preferred. Knowledge, Skills & Abilities * Exceptional organizational, time-management, and prioritization skills. * Strong written and verbal communication skills with a high level of attention to detail. * Demonstrated ability to handle confidential information with discretion and integrity. * Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfort with collaboration and document-management tools. * Ability to work independently, exercise sound judgment, and adapt to changing priorities. * Professional presence and interpersonal skills appropriate for interaction with executives, Board members, and external stakeholders.

(Hiring) Executive Administrative Assistant We are seeking an Executive Administrative Assistant to join our team! You will provide high-level administrative support for an Executive at our company. Responsibilities: Handle administrative needs of Executive Arrange conference calls and meetings Plan work-related travel details Receive visitors Train and supervise lower-level clerical staff Maintain and order supplies Qualifications: Previous experience as an executive secretary, administrative assistant, or in other related fields Strong organizational skills Ability to prioritize and multitask Strong attention to detail Email Resumes To: Admin@viperstaffing.com

This role provides comprehensive administrative support to the Chief Financial Officer (CFO), Corporate Compliance Officer, and other Directors in the Finance Division. The Administrative Assistant will also manage day-to-day office activities for the Fiscal Services and Revenue Cycle Services departments. Key Responsibilities: Manage meeting arrangements, prepare board portals and PowerPoint presentations for monthly Board Audit & Finance Committee meetings. Coordinate scheduling, food services, and special needs for meetings; maintain reports and minutes. Prepare correspondence and reports for the CFO, Controller, Sr. Director of Revenue Cycle Services, Director of Budget & Reimbursement, and other members of the Finance Division as needed. Compose and edit correspondence; perform research for projects, surveys, and applications. Support the Corporate Compliance Officer with compliance activities, including preparing documents for Corporate Compliance Committee meetings. Track and maintain Business Associate Agreements. Manage schedules for the CFO and other Directors in the Finance Division. Analyze and prioritize incoming mail and emails for significance and appropriate follow-up. Develop and maintain department records to ensure timely access to financial information. Answer and direct phone calls promptly and professionally. Perform other duties as assigned. Qualifications: Education: Associates Degree (minimum) Experience: 2+ years of relevant administrative support experience Skills: Strong proficiency in Microsoft Excel, with the ability to generate reports and present data clearly. Proficiency in Microsoft Word and PowerPoint. Excellent organizational skills and attention to detail. Strong interpersonal and customer service skills. Ability to manage multiple schedules and prioritize tasks effectively. Experience in corporate compliance is beneficial but not required.

CME Associates, Inc. (CME) is an engineering technology firm providing comprehensive Construction Materials Evaluation and Technical Support Services. Our experts specialize in geotechnical engineering, construction materials evaluation, special inspections, geological sciences, subsurface exploration, and investigative engineering. Summary This position provides essential administrative support by assisting with creation of proposals, organizing and maintaining project documentation, and assisting with client communications. This position is in-office, Monday-Friday, 8:30 AM - 5:00 PM. Responsibilities Assist in Proposal Creation: Support the development and formatting of marketing proposals and presentations and ensure accuracy and consistency in branding and messaging across all materials. Document Management: Receive, organize, and maintain project-related documents in designated systems, and track and update documentation to ensure timely access and compliance with company standards. Data Entry & System Logging: Accurately log project information into internal systems and databases, and maintain up-to-date records for project milestones, deadlines, and deliverables. Client Relations Support: Serve as a point of contact for client inquiries and provide timely responses. Administrative Support: Coordinate internal communications between marketing and other departments. Qualifications Must possess a High School Diploma; Associate degree is preferred. Minimum of 2 years' experience performing administrative responsibilities. Experience with Microsoft Office programs, including Excel, Outlook, Word; this position requires strong experience with Excel. Possess good interpersonal and communication skills. Attention to detail and problem-solving skills. Compensation: $20 - 23 per hour Benefits CME offers competitive wages and benefits such as: Health, Dental, Vision, 401K, Health Savings Account, Supplemental Insurance Products, and Paid Time Off (including Holiday, Vacation, Sick and Personal) for full time employees. This is an Equal Employment Opportunity. All qualified applicants will be afforded equal employment opportunity without regard to race, color, sex, age, marital status, sexual orientation, gender identity, religion, national origin, disability, status as a protected veteran, or any other characteristic protected by federal, state, and local laws. CME Associates, Inc. is an Affirmative Action Employer. A New York State Certified Woman Owned Business Enterprise (WBE).

Job Description Mr. Rooter Plumbing is seeking a detail-oriented and organized individual to join our team as a Plumbing Administrative Assistant. The ideal candidate will provide administrative support to our plumbing team, assist with scheduling, invoicing, and customer service tasks, and contribute to the overall efficiency of our office operations. Responsibilities: - Assist with scheduling appointments for plumbing services and dispatching technicians to customer locations. - Answer phone calls and emails, providing excellent customer service and addressing inquiries or concerns in a professional manner. - Prepare and send invoices, process payments, and follow up on outstanding invoices to ensure timely payment. (Accounts Receivable) - Maintain accurate records of customer information, service requests, and billing details in our database. - Coordinate with technicians, customers, and vendors to ensure smooth communication and timely completion of plumbing services. - Assist with general office tasks, such as filing, data entry, and document management, to support the administrative needs of the plumbing team. - Collaborate with team members to streamline workflow and improve office efficiency. Qualifications: - High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration or related field preferred. - Previous experience in an administrative assistant role, preferably in a plumbing or construction industry. - Strong communication skills and ability to interact professionally with customers, technicians, and team members. - Proficiency in Apple products and familiar with a Mac desktop or laptop. - Experience with scheduling software or customer management systems. - Detail-oriented, organized, and able to prioritize tasks effectively in a fast-paced environment. - Ability to work independently and as part of a team, demonstrating flexibility and adaptability to changing priorities. - Experience in Quickbooks Online, at least 1 year experience. - Can type at least 40 WP Pay will be $20.00 - $22.00 an hour. This could be part time or full time. Before you click apply, please make sure you take our typing test at : ********************************************** If you meet the qualifications and are interested in the Plumbing Administrative Assistant position at Mr. Rooter Plumbing, please submit your resume and cover letter highlighting your relevant experience. We are looking for a dedicated individual to support our plumbing team and contribute to the success of our office operations.

The Administrative Assistant will assist with the necessary legal documents needed to process transactions of all vehicle sales. This includes verifying costs, New York State Department of Motor Vehicles documents, various financial institution contracts, warranty and protection contracts, the sale of back-end products and deal add on products. Essential Job Duties and Responsibilities: (Additional duties as assigned) The Administrative Assistant is responsible for reviewing all documentation to determine if there are discrepancies and contacting customers about their accounts, ensuring all information is up to date. This position is also responsible for the following: Preparing tax and title documents. Submitting all legal transfer documents to the DMV. Preparing stock cards for new and used vehicles. Receiving and processing paperwork from the financial department. Posting vehicle sales and purchases according to accounting and VMS. Inputting inventory control information. Preparing trade-in vehicle files. Posting aftermarket information to the online spreadsheet. Ensuring that name and address files are updated on an ongoing basis. Performing clerical duties such as typing, filing, and sorting mail as needed. Maintaining CSI in top 10% of group. Supporting and endorsing dealership policies and procedures as set forth by Dealership Management and Manufacturers' standards. Cross-trains others for this position as directed by management Supervisory Responsibilities: The Administrative Assistant has no direct supervisory responsibility. Required Experience and Education: High School Diploma or General Educational Diploma (GED) Experience as a title clerk or general accounting experience desired. Adherence to laws and confidentiality guidelines. Required Skills and Attributes: Must be able to manage multiple priorities effectively as well as multitask. Must have strong organizational skills and be highly detail oriented. Must have excellent verbal, written, and electronic communication skills. Must have the ability to interact well with customers and coworkers, be a team player, and maintain a professional demeanor. Must exhibit analytical skills with the independent ability to research and initiative to conduct same. Equipment, Machines and Software Used: Computer software: Microsoft Office to include Word, Outlook, Excel, and QuickBooks. Physical and Mental Requirements: Ability to sit, stand, walk, talk, hear, use hands to point, grasp, handle or feel, push, pull, reach, crouch, bend, kneel, climb, and perform repetitive motions of the hands and/or wrists. Mental and visual attention required to perform work dealing primarily with preparing and analyzing data and figures, using a computer terminal, and reading. Physical Exertion: Exerts up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently to lift, carry, push, pull, or otherwise move objects. Light exertion can involve sitting, walking and/or standing most of the time. Environmental Conditions: Work is performed in an office setting. Occasional weekend and evening hours are required. Hazards and Safety Precautions: Hazards: Slips, trips and falls, ergonomic injuries, and occasional lifting. Safety Precautions: Breaks are encouraged to allow for stretching and training is provided covering slips, trips, and falls, safe lifting and stretching techniques. Disclaimer: All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. This job description in no way states or implies that these are the only duties to be performed by the employee(s) occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. The dealership reserves the right to add to or revise an employee's job duties at any time at its sole discretion. This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

The Administrative Assistant provides administrative support to leadership within the Department of Pharmacy. Responsibilities include, but are not limited to, composing and preparing correspondence, reports, forms and other documents accurately, in proper form and with a professional appearance, scheduling appointments and meetings, maintaining various calendars, coordinating travel and reimbursements, onboarding new employees, overseeing needs of the residency program and visiting pharmacy students throughout the year and taking meeting minutes as requested. The Administrative Assistant also orders/stocks department supplies, distributes mail, maintains office equipment, processes work orders, and assists with policies and procedures. Minimum Qualifications: Associates degree and two years relevant administrative experience or equivalent combination of education and experience required. Excellent written/oral communication, organizational and computer skills required. Preferred Qualifications: Experience in a medical practice setting preferred. Work Days: Monday - Friday, Days Message to Applicants: Recruitment Office: Human Resources

Job Title: Administrative Assistant Grade: 14 Salary: $24,818 - $28,405 The Research Foundation for Mental Hygiene, Inc. at the Hutchings Psychiatric Center is currently seeking a qualified candidate to fill a part time Administrate Support Assistance position. The incumbent will work 0.5 FTE (20 hours per week) as part of the OnTrack NY program multidisciplinary team. The OnTrack NY program is a mental health treatment program that empowers young people to make meaning of their experiences and to pursue their goals for school, work and relationships. OnTrack NY supports the well-being of young people across New York State who are impacted by unexpected changes in their thinking and perceptions. Equity, inclusion, rapid access, and self-determination are at the core of the model. Duties and Responsibilities: Setup and manage paper and electronic filing systems Create, maintain, and enter information into databases Maintain scheduling or event calendar Schedule and confirm appointments for participants, staff & supervisors Order office supplies from HPC storeroom Prepare correspondence, reports, and other documentation Assist with reports, data collection, & data entry Manage the logistics of virtual meetings, including Webex and Zoom Welcome and engage participants in the OnTrack Program Arrange transportation for participants when necessary Coordinate with community providers for participant linkages and requests for records Minimum Qualifications: A four‐year High School Diploma or its educational equivalent and three years of satisfactory clerical/administrative experience Preferred Qualifications: An associate degree and two years of clerical/administrative experience. Work Location: 600 East Genesee Street, Syracuse, NY 13202 To Apply: Submit an application through our website at ************************************ Please note only applications submitted through our website will be considered. The Mission of the Research Foundation for Mental Hygiene, Inc. (RFMH) is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. RFMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, RFMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring that RFMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. RFMH is an equal opportunity/affirmative action employer. The Research Foundation is a private not-for-profit corporation and is not an agency or instrumentality of the State of New York. Employees of the Research Foundation are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. Excellent Benefits Package. Affirmative Action/Equal Opportunity Employer - Disabled/Veteran, 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a) compliant.

Dairy One Cooperative is a national leader in providing services to the agricultural community. We believe in farming and are driven by innovative, empowered, and creative teamwork to build solutions that solve agri-business challenges. Headquartered in Ithaca, NY, and with operations nationwide, we are a 501(5) not-for-profit cooperative owned by approximately 2,000 farmers and our 260 employees have been driving profit-enhancing decisions in the agricultural sector for 76 years. The Customer Success Administrative Assistant is responsible for supporting the activities of all the operational units at Dairy One. Support includes preparing reports, providing phone and in-person reception, and coordinating meeting details as requested. This is a highly collaborative and dynamic position that is a critical piece of ensuring our customers receive prompt attention and have a positive experience every time they contact Dairy One. Key Responsibilities: Printing and assembling customer reports, marketing materials, and awards Phone and in-person reception. Meeting coordination and support. Maintaining inventory of printing consumables (paper, toner, labels) Data entry including maintaining customer information Collaborating with the Marketing team to ensure documents are current Qualifications Associate's degree in business administration or related studies, or a minimum of 2 years of experience as an Administrative Assistant. Attention to detail and ability to organize and prioritize multiple commitments. Proficient with the Microsoft Office suite. Excellent communication, interpersonal, and problem-solving skills, with the ability to communicate with customers and all levels of the organization. Ability to maintain confidentiality and handle sensitive information. Previous experience with Salesforce and Adobe Acrobat preferred.

Job DescriptionAdministrative AssistantPAY: $15.00 - $17.50/hr Schedule Monday-Friday 8am - 5 SUMMARY: Provides comprehensive administrative and technical support to the Director of Facilities and Business Operations and for-profit business operations of the agency. EDUCATION and/or EXPERIENCE: Associate degree or equivalent from a two-year college or technical school or one-year related experience and/or training required; equivalent combination of education and experience considered. ESSENTIAL DUTIES AND RESPONSIBILITIES Scheduling & monitoring inspections & testing for compliance Managing updates to the Alternatives Industry website Maintaining supply inventory for production, assigned programs, and departments Preparing & monitoring sales orders, shippers, and invoices to facilities and production Tracking & reconciling technical sales reports Assisting in preparing & completing reports needed for board reports & QER reports Attend meetings and records meeting minutes Maintaining facilities software platforms for efficiency Maintaining filing for maintenance and business operations including document storage, agency inspection documents, and purging files for retention Pre-Employment Requirement: Candidates must be willing to undergo a pre-employment background check

Job Description Administrative Assistant DEPARTMENT: Academic Affairs DIVISION: Academic Affairs HOURS: Full-Time, Monday- Friday, 8:30- 4:30 _____________________________________________________________________________ Salary information: $19 to $21/hr. BENEFITS: Medical Dental Vision Health Savings Account Flexible Spending Account College Paid Life, AD&D, LTD insurance Generous PTO 12 Paid Holidays TIAA Retirement with 8% college contribution after one year of employment Free EAP Counseling Services Free Chiropractic Care Northeast College of Health Sciences is committed to creating a culture of diversity, equity, inclusion, and belonging with our college campus community. In support of our institutional values, we acknowledge each person's unique experience, perspective, and ability as contributions that both enrich our community and enhance the professions and people we serve. As such, the College is dedicated to providing equitable opportunities to all future and current employees, including those belonging to groups that have been historically underrepresented in higher education. Function Provide support to the Assistant Vice President for Chiropractic (AVPC). Organizational Relationships Reporting to the AVPC. Specific Duties and Responsibilities Provide clerical support, which includes, but is not limited to: answering and routing incoming telephone calls, scheduling appointments, copying, filing, shredding, drafting routine correspondence for signature, grade appeal letters to students, letters to students as a result of academic review, assist AVPC with projects as needed, ensure that deadlines are adhered to, process purchase requisitions, check requisitions, etc. Schedule meetings for the AVPC. Schedule and take minutes for D.C. Department meetings. Process scheduling requests from faculty, staff, and administrators for conference rooms and classrooms through Jenzabar. Maintain Division of Academic Affairs personnel files. Maintain files. Including, but not limited to: correspondence files, committee files, budget documents, faculty research/publication files, etc. Make travel arrangements for AVPC and guests. Organize, plan and execute Transitions Ceremony each trimester. Organize, plan and execute the annual Memorial Service. Responsible for managing all aspects of the ConnecTX instrument distribution, inventory and student certificates. Provide clerical support to the Judicial Officer to facilitate the judicial process. This includes the maintenance of office files, drafting and tracking routine documents and correspondence for signatures, scheduling judicial meetings, etc. Order supplies, periodicals, books, etc. for chiropractic program and offices. Download NBCE Exam results from NBCE website. Post on EIP and distribute to email group. Send Dean's list certificates to qualifying students each trimester. Complete program meeting calendar each trimester for distribution to program faculty and staff. Responsible for processing requests for remediation assessment. Track graduates for NBCE/CCEB board exam results, licensing and employment within 6 months of graduation date. Other duties as assigned. Methods of Accountability Performance evaluations by AVPC. Satisfaction of the Directors and the Judicial Officer with the quality of the services provided. Faculty and student satisfaction with Academic Affairs offices and program services. Mental and Physical Requirements Excellent organizational, written and oral communication skills necessary with emphasis on customer service philosophy. Ability to effectively interact and communicate with all college constituents. Ability to perform multiple tasks flexibly and independently, due to interruptions. Attention to detail and accuracy essential. Possess good listening skills. Ability to evaluate and prioritize workload. Ability to tolerate occasional hallway noise and distractions. Ability to handle high level of discretion and confidentiality. Education and Experience High school diploma with emphasis on secretarial skills and/or minimum of 2-3 years secretarial experience, preferably in an educational setting required. Knowledge of MS Word, PowerPoint, Excel, Outlook, Teams, Zoom, and Jenzabar required. If you are interested in applying for this position; please submit a cover letter of interest, resume and contact information for three professional references to: the Office of Human Resources, 2360 State Route 89, Seneca Falls, NY 13148, or e-mail your response to: *********************************** * Employment is subject to the favorable result of a background investigation and where applicable, confirmation of appropriate degrees and credentialing. Northeast College of Health Sciences is an Equal Opportunity employer and does not discriminate against students or employees on the basis of age, race, color, creed, gender, sexual orientation, or handicapping conditions (or any other protected status) in its educational programs, financial aid, activities, admissions and employment practices.

Beginnings Credit Union (Beginnings) is seeking a driven and enthusiastic Administrative Assistant who will provide administrative support for the Investment Solutions Program Manager and Financial Advisor's by performing administrative tasks, supporting client interaction and communication, assisting with information processing and monthly reporting, and facilitation of special projects. Duties will require excellent organizational skills, a strong willingness to learn, the ability to problem solve, and the ability to handle sensitive information with discretion. Responsibilities: * Prepare and process documentation related to wealth management clients and activities. * Execute client requests in a timely manner. * Prepare meeting agendas. * Maintain accurate and organized client records and files. * Schedule and confirm client appointments, managing FA's calendars. * Onboard new clients utilizing various internal and external systems. * Process referrals from website and internal sources. * Assist with compliance and regulatory requirements, ensuring all activities adhere to industry regulations and standards. * Support the management of the Investment Solutions external website. * Process Investment Solutions department mail. * Facilitate the identification, implementation, and maintenance of process improvements and efficient operating procedures within the department. * Responsibilities may be added as the role progresses. Requirements * Willingness to obtain and maintain investment licenses (Series 6 & 7, insurance). * 1-3 years' experience in an administrative or related role in a financial services environment is preferred. * Ability to gain a strong knowledge of investment products and regulatory requirements will be required for success in this role. * Strong communication skills, both written and oral, with the ability to provide clear and professional communication and excellent service to clients, staff, and vendors. * Understands all software programs applicable to retail financial services and can use them proficiently. * Proficient in Microsoft Office with emphasis on Word, Excel, Outlook, and Teams. * Ability to work well in both independent and highly collaborative settings. * Ability to deal with ambiguity. * Self-motivated with a willingness to learn. * The ability to think strategically. Good problem solving and analytical skills. * Ability and willingness to regularly travel to credit union branches across the service area, with mileage reimbursement per credit union policy. Equal Employment Opportunity: Equal employment opportunity has been and will continue to be a basic principle at the Credit Union. Beginnings provides equal employment opportunities, without discrimination because of race, color, religion, creed, sex, sexual orientation, gender identity or expression, pregnancy, marital status, age, national origin, citizenship, handicap or disability, veteran or military status, political beliefs, victim of domestic violence status, familial status, or predisposing genetic characteristics or status, or any other status protected by federal, state, local or other law. This policy includes, but is not limited to recruitment, hiring, compensation, training, and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment. #Beginnings1

Baillie Lumber's Rip Division is looking to add a motivated Administrative Assistant to join our team located Sherburne, NY. We are a leading commercial hardwood lumber manufacturer that is experiencing exponential growth, producing a variety of building products for numerous industry sectors. We are seeking a skilled employee to assist with the day-to-day operations. Why join us? · Part-Time, Direct Hire Position · Competitive Hourly Rate - Minimum - Anticipated Maximum Salary: $16/hour - $19/hour Administrative Assistant Responsibilities: · Compile data and prepare reports for daily meetings. · Answers phone calls and directs calls to appropriate parties or takes messages. · Preparing shipping documents for both domestic and export shipments. · Create and maintain filing systems, both electronic and physical · Assists other office staff as required. Administrative Assistant Qualifications: · High School Diploma · Office experience in a manufacturing environment preferred · Computer skills in Microsoft Excel, Word & Outlook · Knowledge of SAP a plus · Attention to detail is key to this role. · Organize multiple work assignments and establish priorities · Ability to multi-task, work under pressure and meet deadlines required · Strong written and oral communication skills · Capability to thrive in a fast-paced environment * The advertised pay range represents what Baillie Lumber Co. believes we would anticipate paying for this position. It is not typical for an individual to be compensated at the top of the range for a position as candidates must possess experience and qualifications that far exceed the requirements.* ***Please refer to the "Full Job Description" button below to review our physical demands form prior to applying to this position.*** Federal and NY State Labor Laws *************************************************************

Full-time Description Join a team that values your expertise and your community: At Pathfinder Bank, you're not just an employee, you're a valued part of a team. When you join us, you're joining a people-first culture built on respect, development, and service. In this position you will have the opportunity to work closely with executive leadership and contribute to the Bank's strategic direction. This is a meaningful role within a community-focused financial institution committed to employees, customers, and the communities it serves, while offering a competitive compensation and comprehensive benefits package. Summary/Objectives The Executive Assistant to the President & CEO provides high-level administrative, organizational, and strategic support to the Bank's President & Chief Executive Officer. This role requires exceptional discretion, judgment, and professionalism, as well as the ability to manage complex priorities in a fast-paced, highly confidential environment. The Executive Assistant serves as a trusted partner to the CEO and acts as a key liaison between the CEO, senior leadership, Board members, and external stakeholders. Key Responsibilities Executive & Administrative Support Provide comprehensive administrative support to the President & CEO, including calendar management, meeting coordination, travel arrangements, and expense reporting. Anticipate needs, proactively manage priorities, and ensure the CEO is prepared for meetings, presentations, and events. Draft, edit, and format correspondence, reports, presentations, agendas, and talking points on behalf of the CEO. Board & Governance Support Coordinate logistics for Board of Directors and committee meetings, including scheduling, meeting materials, and follow-up items. Prepare and distribute Board packets, agendas, and supporting documentation in a timely and professional manner. Maintain official records, resolutions, and governance documents in accordance with regulatory and internal requirements. Confidentiality & Communication Handle highly confidential and sensitive information with discretion, professionalism, and sound judgment. Serve as a point of contact between the CEO and internal/external parties, prioritizing communications and ensuring timely responses. Maintain strong working relationships with senior leaders, regulators, community partners, and external vendors as appropriate. Operational & Project Support Assist with special projects, strategic initiatives, and cross-functional coordination as assigned by the CEO. Track action items, deadlines, and deliverables to ensure follow-through and alignment with organizational priorities. Support internal communications, leadership initiatives, and community or industry-related engagements. Requirements Education & Experience Associate's degree required; Bachelor's degree preferred; or equivalent combination of experience and training. Demonstrated experience providing high-level administrative, operational, or executive support in a professional environment, with the ability to manage complex priorities and confidential information. Experience supporting senior leadership is preferred. Experience in banking, financial services, or a regulated environment strongly preferred. Knowledge, Skills & Abilities Exceptional organizational, time-management, and prioritization skills. Strong written and verbal communication skills with a high level of attention to detail. Demonstrated ability to handle confidential information with discretion and integrity. Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfort with collaboration and document-management tools. Ability to work independently, exercise sound judgment, and adapt to changing priorities. Professional presence and interpersonal skills appropriate for interaction with executives, Board members, and external stakeholders. Salary Description $69,000.00 - $83,000.00 Yearly

Job Summary: Provides direct support to a Physician Assistant in the Total Joint division. Performs secretarial duties for the Total Joint division including but not limited to; scheduling appointments and relaying messages via Epic EMR, preparing charts, scanning and faxing in a fast paced environment. Works closely with Physician Assistant, patients, nursing staff, secretarial team and management to facilitate effective communication among all parties. Utilizes knowledge of medical processes and office procedures at all times. Works closely with Supervisor and Secretarial Team to ensure divisional coverage. Other duties as needed and assigned by Supervisor. Minimum Qualifications: Associates Degree or pertinent college level courses and two years of administrative/office management experience. Will consider equivalent combination of education and experience. Preferred Qualifications: Work Days: Monday - Friday 8:30 am - 5:00 pm Message to Applicants: Our benefits package includes health, dental and vision insurance, eligibility for employer 401k funding after 1 year (3% quarterly/5% annual on vesting schedule), tuition reimbursement, generous paid time off, including vacation and personal time, paid sick leave, holidays and floating holidays. G3: $18.75 - $28.40 Please note the salary information shown is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as internal equity, market and business considerations. Recruitment Office: MedBest Medical Management

The Administrative Assistant will assist with the necessary legal documents needed to process transactions of all vehicle sales. This includes verifying costs, New York State Department of Motor Vehicles documents, various financial institution contracts, warranty and protection contracts, the sale of back-end products and deal add on products. Essential Job Duties and Responsibilities: (Additional duties as assigned) The Administrative Assistant is responsible for reviewing all documentation to determine if there are discrepancies and contacting customers about their accounts, ensuring all information is up to date. This position is also responsible for the following: Preparing tax and title documents. Submitting all legal transfer documents to the DMV. Preparing stock cards for new and used vehicles. Receiving and processing paperwork from the financial department. Posting vehicle sales and purchases according to accounting and VMS. Inputting inventory control information. Preparing trade-in vehicle files. Posting aftermarket information to the online spreadsheet. Ensuring that name and address files are updated on an ongoing basis. Performing clerical duties such as typing, filing, and sorting mail as needed. Maintaining CSI in top 10% of group. Supporting and endorsing dealership policies and procedures as set forth by Dealership Management and Manufacturers' standards. Cross-trains others for this position as directed by management Supervisory Responsibilities: The Administrative Assistant has no direct supervisory responsibility. Required Experience and Education: High School Diploma or General Educational Diploma (GED) Experience as a title clerk or general accounting experience desired. Adherence to laws and confidentiality guidelines. Required Skills and Attributes: Must be able to manage multiple priorities effectively as well as multitask. Must have strong organizational skills and be highly detail oriented. Must have excellent verbal, written, and electronic communication skills. Must have the ability to interact well with customers and coworkers, be a team player, and maintain a professional demeanor. Must exhibit analytical skills with the independent ability to research and initiative to conduct same. Equipment, Machines and Software Used: Computer software: Microsoft Office to include Word, Outlook, Excel, and QuickBooks. Physical and Mental Requirements: Ability to sit, stand, walk, talk, hear, use hands to point, grasp, handle or feel, push, pull, reach, crouch, bend, kneel, climb, and perform repetitive motions of the hands and/or wrists. Mental and visual attention required to perform work dealing primarily with preparing and analyzing data and figures, using a computer terminal, and reading. Physical Exertion: Exerts up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently to lift, carry, push, pull, or otherwise move objects. Light exertion can involve sitting, walking and/or standing most of the time. Environmental Conditions: Work is performed in an office setting. Occasional weekend and evening hours are required. Hazards and Safety Precautions: Hazards: Slips, trips and falls, ergonomic injuries, and occasional lifting. Safety Precautions: Breaks are encouraged to allow for stretching and training is provided covering slips, trips, and falls, safe lifting and stretching techniques. Disclaimer: All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. This job description in no way states or implies that these are the only duties to be performed by the employee(s) occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. The dealership reserves the right to add to or revise an employee's job duties at any time at its sole discretion. This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

Job DescriptionAdministrative Assistant Work Schedule: M-F 8am-5pm with an occasional Saturday if needed. Pay: $15-$17/hr Temp to perm work opportunity! The Administrative Assistant will be performing general clerical duties in the mortgage department. Duties will consist of answering calls, scanning and filing paperwork, and data entry. May be needed to call credit union members to obtain any missing documentation needed for mortgage processing. Qualifications: Prior experience with real estate, mortgage or credit union banking

For description, visit PDF: ************ northeastcollege. edu/webdocs/hr/Administrative Assistant AVP. pdf