Executive administrative assistant jobs in Tennessee - 393 jobs

At Sony Music Publishing (“SMP”), we believe every voice matters. We are the #1 global music publisher, advancing the artistry of the world's greatest songwriters and composers for over 25 years. We keep songwriters at the forefront of everything we do, and design our suite of services to amplify opportunities, build connections, and defend their rights. Our roster benefits from an international team committed to providing support at every career stage. From classic catalogues to contemporary hitmakers, history is always being written. We are a part of the Sony family of global companies. Learn more about SMP at ******************************** Why join Sony Music Group? Here at Sony Music Group, we are shaping what's next in a way that creates impact. Forging powerful new ideas at the heart of music, technology, and culture that entertain and move people. This is your opportunity. Part of a global community, united by individual passion, rising to that challenge every day. Adapting at pace and supporting one another, inspired to influence the future. For the benefit of you, our people; our creators, our business, and wider society too. Be a part of an organization that is creator first. Committed to fueling excellence and always imagining more, while fostering a supportive culture, one where we elevate each other and act responsibly. Job Purpose: Sony Music Publishing has an amazing opportunity for a dynamic, Executive Assistant to support Nashville's Chief Executive Officer. The ideal candidate will be a dedicated and extremely service-driven assistant who is highly motivated, proactively engaged and adaptable in managing the daily activities of the CEO, has a strong sense of urgency and uses the highest level of professionalism, discretion and confidentiality when dealing with all matters of Nashville's CEO. Operating in a very fast-paced environment, the candidate must be able to manage multiple activities and projects at any given time without skipping a beat and provide an extremely high level of business and personal support. What You'll Do: Ability to demonstrate and deliver an extraordinary level of high quality and professional customer service to both internal and external stakeholders Proactively manage a very busy and ever-changing global calendar of internal and external meetings with attention to accuracy, detail and allocation of time and resources Recognizes the need to proactively reprioritize, as appropriate, when business initiatives change Acts and responds independently and without follow-up Displays a strong sense of urgency and high level of responsiveness Handles all information with the utmost discretion, integrity and confidentiality including documents, meetings, travel, phone calls, emails, etc. Responsible for a seamless roundtrip travel experience, including full-service execution of heavy domestic and international travel pertaining to flights, hotel accommodations, car service transfers, immigration paperwork, currency, international phone plans and more Manage, process and track expense reports in a timely fashion Collating internal and external presentations with a high degree of confidentiality Organizing international conferences, including booking venues, coordinating AV, creating agendas, setting up hotel blocks for international guests, booking entertainment and group events Corresponding with various affiliate offices regarding international deals, copyrights, and writers Aiding with deal licensing: entering the deals into our proprietary system, finalizing paperwork and deal points with clients Acting as point person for proprietary system updates Assist with various projects and planning, as needed Performs other general administrative activities including screening calls as the first point of contact, directing inquiries and determining the proper course of action Manage some personal appointments and tasks, as needed Manages reception (receptionist) for the office and responsible for setting the tone and creative atmosphere of the office in a positive and productive way. Who You Are: 5 or more years' experience providing support to executive level management in a fast-paced environment Must have a best-in-class service approach with the ability to interact in a positive and professional manner with all levels of employees and an array of external clients and candidates Ability to handle highly confidential, extremely complex, and non-routine information while maintaining confidentiality regarding all matters and demonstrate a high level of integrity High emotional intelligence and the ability to maintain composure in high-stress situations Strong sense of urgency and responsiveness Must be exceptionally organized and be able to work efficiently Ability to communicate clearly and concisely, both orally and in writing, with a strong eye for detail Must be a fast learner and adaptable Consistently demonstrates advanced problem-solving skills, exercises sound judgment and independent decision making Strong follow-up skills and the ability to independently track and follow through on action items Ability to work independently and as part of a collaborative team Ability to perform multiple tasks simultaneously Proficient in MS Office (Word, Excel, Outlook, and PowerPoint) Some Travel Required Must be authorized to work in the United States 7.5-hour business workday but variations in work volume frequently require extended working hours for evening and late-night events What We Give You: You join an inclusive, collaborative, and global community where you have the opportunity to fuel the creative journey A modern office environment designed to foster productivity, creativity, and teamwork An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition and student loans We invest in your professional growth & development Flexible Time Off Time off for a winter recess Honesty, trustworthiness and ethical conduct are material requirements for the responsibilities outlined above. Sony is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), gender, national origin, citizenship, ancestry, age, physical or mental disability, military status, status as a veteran or disabled veteran, sexual orientation, gender identity or expression, marital or family status, genetic information, medical condition, or any other basis protected by applicable federal, state, or local law, ordinance, or regulation. We are aware that unauthorized individuals or organizations may attempt to solicit personal information or payments from job applicants by impersonating our company through fraudulent job postings. We take these matters seriously but cannot control third-party websites. To protect your personal information, please verify that any job posting you respond to also appears on our official Careers page: ***************** Please also be advised that we never request personal identifying information (such as Social Security numbers, bank details, or copies of identification documents) during the initial stages of our application process. If you have any doubts about the authenticity of a job posting or communication, please contact ********************************** before submitting any information. EEO is the Law EEO is the Law Supplement Right to Work (English/Spanish) E-Verify Participation (English/Spanish)

Top-tier Knoxville company has a need for a proven, detail-oriented Administrative professional. The successful candidate will provide operational support for a specialized team within the company. The ideal candidate will have at least 5 years' experience with banking, financial advisory, or professional services firms, preferably serving HNW clients. BS Degree preferred along with strong references. Base salary $80-85K plus significant bonus potential and exceptional benefits.

Beaman GMC is looking for a temporary Executive Assistant to join our growing team. Hudson Automotive, a 3 rd generation family-owned group is one of the fastest growing auto dealer groups and management companies in the Southeast U.S. If you are an experienced Executive Assistant or administrative professional with an interest in career growth, it's time to shift your career into gear with Beaman GMC! What we offer: Collaborative work environment and customer centric culture Pay: $18 Schedule: 8 am- 5 pm Medical, Dental, Vision Insurance Life Insurance 401k Paid Vacation/Holidays Paid Training Employee development through training and advancement opportunities Employee discounts on products & services Who are we looking for? Previous experience providing administrative support to an executive (required). Ability to represent our company and executives with high-level professionalism. Track record of taking initiative to problem-solve and anticipate questions or conflicts. Ability to shift focus quickly to time-sensitive tasks as they arise. Experience prioritizing responsibilities in accordance with the executive's goals. Ability to handle personal and sensitive information with discretion. Qualifications/Prior Experience: Maintaining confidentiality of business conversations, correspondence, reports, and records as appropriate. Acting as liaison between executive and internal staff, dealership managers, and external partners. Conserving executives' time by reading, researching, and routing correspondence, drafting letters and emails, collecting, and analyzing information. Sorting, scanning, and routing incoming mail and preparing outgoing mail and packages as needed. Scheduling, planning, and coordinating all aspects of business and personal trips. Working closely with the flight department on trip logistics, flight calendars, and availability. Making travel arrangements, including hotel accommodations, ground transportation, and activities, for executives and other guests or employees. Creating, distributing, and maintaining trip itineraries for executives, pilots, and other guests, as requested. Maintaining confidential records and bookkeeping for personal accounts and selecting business accounts. Receiving incoming invoices, obtaining approval for payment, and executing payments online or by printing and mailing checks. Working closely with hotel contacts to reserve meeting space and accommodations, plan group meals, confirm room setup and any A/V needs. Acting as primary contact for all attendees, guest speakers, and hotel staff, both leading up to the meeting, and on-site during the meeting. Assisting executive with personal appointments, reservations, errands, purchases, family trips, and out-of-town visitors. Maintaining and updating list of contacts, online logins, and account information. Using discretion when handling all personal matters. Are you ready to work in a rewarding, and high-energy environment? Come take the next step of your career with Hudson Automotive Group! We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Your Role Do you enjoy a fast paced, creative environment surrounded by bright and driven colleagues? Do you approach every challenge with a can-do spirit? Use your passion for service and attention to detail to help the Gensler team bring designs to life. As a Studio Coordinator/EA, you will provide administrative support to a team of industry-leading designers and architects. You're at the heart of your studio and office's activities and the soul that keeps your studio moving forward. Studio Coordinators/EA's act as an ambassador for their studio and a liaison between their directors/principals and many others. What You Will Do Support Managing Directors with heavy calendar management, detailed travel arrangements, scheduling calls and meetings, processing expense reports, and PCARD reconciliation, and maintaining professional state licenses and memberships. Support Studio Director and Operations Leader with administrative needs, including scheduling meetings, processing expense reports, preparing correspondence, etc. Assist Studio Director with operational aspects of running the studio including but not limited to organizing studio meetings, staffing, financial tracking, timecard collection, PTO tracking, proposal/presentation preparation Assist in processing, editing, and proofing contract documents for clients and consultants Assist Design Managers with administrative tasks including but not limited to logging RFIs and submittals, setting up and maintaining project directories, setting up new projects in project accounting system, transcribe and distribute meeting notes, etc. Coordinate business travel arrangements for all studio members utilizing corporate travel systems (domestic and international) Assist with coordinating internal and external onsite meetings to include reserving conference rooms, preparing meeting agendas, arranging meals and beverages, and greeting guests Coordinate physical archiving of studio projects Liaise with other administrative departments to ensure with seamless coordination and communication with studio Your Qualifications Minimum 5 years of experience in professional administrative position supporting senior leadership Experience booking domestic and international travel Excellent verbal and written communication skills Strong executive presence with the ability to interface professionally with all levels of the firm, clients, and subcontractors Ability to prioritize business responsibilities Must show ability to problem solve, both individually and as part of a team Positive attitude and willingness to “go the extra mile” High level of work ethic and ability to work independently with minimal guidance Proficiency with Microsoft Office (including SharePoint) Adobe Suite/In Design experience a plus Must be available for overtime on an as-needed basis This position is in-person. Successful candidates will be located in the Nashville, Tennessee area. If you're open to relocating to the area, please apply! Non-local candidates are welcome. U.S. News & World Report's 2025-2026 study ranks Nashville in the top 3 places to live in Tennessee! Life at Gensler At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people's diverse interests. We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets. As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

Job DescriptionSalary: Southall Church is a healthy, multiplying church in Franklin, TN with a vision to bring the life of Jesus to our families, neighbors and nations. We are seeking a highly organized and relational Executive Assistant to serve as a trusted partner to the Senior Pastor. Role Summary The Executive Assistant to the Senior Pastor provides trusted high-level administrative and operational support, helping align priorities, manage communication, and create margin for the Lead Pastor to lead, shepherd, and advance the churchs vision effectively. Key Responsibilities Provide high-level administrative and strategic support to the Senior Pastor, helping align priorities and workflows with church vision. Manage the Senior Pastors calendar, meetings, and email with discretion, clarity, and efficiency. Support the CoreTeam (membership) through clear communication, event coordination, follow-up, and systems management. Support guest speakers, ministry partners, and key relationships by coordinating logistics, facilitating communication, and ensuring a welcoming and organized experience for all involved. Lead and manage the Senior Pastors social media presence and digital communication, ensuring consistent, mission-aligned messaging. Coordinate leadership and elder meetings, gatherings, and special events, overseeing logistics, communication, and execution. Provide Sunday support, assisting with preparation and day-of pastoral and leadership needs. Anticipate future needs by proactively preparing resources and maintaining organized archives for sermons and leadership materials. Perform additional duties as assigned by the Senior Pastor. Qualifications Demonstrated mature Christian character and personal commitment to Jesus Christ. Proven ability to exercise high discretion and confidentiality. High emotional intelligence and excellent interpersonal skills. Exceptional written, verbal and digital communication skills. Strong organizational, planning and project-management abilities. Proficient in digital communication and social media platforms. Experience providing executive level support to senior leadership. A collaborative, humble team player. SCHEDULE: Sunday - Thursday HOURS: 40 (must be available for special events, church meetings, etc) COMPENSATION: TBD STAFF LEVEL: Executive Assistant: reports to the Senior Pastor

Job Description At SeekOne Roofing, we're not just about roofs; we're about people! As a PEOPLE-FIRST organization fueled by purpose, growth, and service, we pride ourselves on making a positive impact in our vibrant Brentwood, TN community and beyond, including the fantastic cities of Nashville, TN and Huntsville, AL. We're excited to announce that we're looking for a passionate full-time Administrative Assistant to join our dynamic team and provide direct day-to-day support to our company leaders! At SeekOne Roofing, we truly value our team members and offer competitive pay and fantastic benefits to show our appreciation. Pay: $50,000 - $60,000 per year based on experience Benefits: Paid training PTO Flexible schedules Weekly mentorship and personal development opportunities Supportive, faith-driven team culture Industry-leading CRM and sales tools Advancement opportunities within a quickly growing company Join our office and help us grow as we continue to make a difference together! Apply now for this exciting role directly supporting the owners! SCHEDULE FOR OUR EXECUTIVE PERSONAL ASSISTANT TO THE OWNERS: During your time assisting our office, you can anticipate a typical Monday to Friday work schedule, with the possibility of occasional weekend shifts as needed. YOUR ROLE AS AN EXECUTIVE PERSONAL ASSISTANT TO THE OWNERS: As an Executive Personal Assistant to the Owners, your role is both dynamic and integral to the organization's success. Each day begins by reviewing and prioritizing the owners' calendar to ensure their meetings, commitments, and strategic goals flow seamlessly. You'll coordinate and facilitate meetings, take detailed notes, and manage follow-up actions to keep projects moving forward. Acting as a trusted liaison, you communicate on behalf of the owners with staff, clients, and external partners. You'll also handle travel arrangements, manage correspondence, and support company events, while assisting with special projects that reflect the owners' vision for growth and efficiency. This position gives you a front-row seat to leadership decision-making and offers countless opportunities to make a meaningful impact right alongside the owners. In order to do this, you'll need to meet the following qualifications: 2+ years of experience as an Executive Assistant, Administrative Assistant, or similar role Bachelor's degree preferred; administrative experience required Proficiency with Microsoft Office Suite and Google Workspace; QuickBooks experience a plus Exceptional organizational, time-management, and multitasking abilities in a fast-paced environment Ability to handle confidential information with discretion Strong written and verbal communication skills Professional, dependable, and collaborative team player Ability to uphold SeekOne's values of integrity, excellence, faith, and people-first leadership Commitment to continuous personal growth and development Strong listening skills with the ability to understand intent and goals OUR COMPANY Our commitment to serving others and making a positive impact is at the core of our operations here at SeekOne Roofing. Guided by our values of BLESSED, FOCUSED, and COMMITTED, we prioritize people in all that we do. We offer comprehensive commercial and residential roofing solutions, leveraging cutting-edge tools and continually refining our techniques to maintain our leadership in the industry. Our unwavering dedication has been recognized with the prestigious GAF badge and the CertainTeed Five Star badge, earning the trust of our valued customers. If you are seeking to join a dedicated team that fosters personal growth and invests in your future, we invite you to connect with us. BE OUR NEW EXECUTIVE PERSONAL ASSISTANT! So, what do you think? If you're excited about the opportunity to work directly with our owners, support their vision, and help drive the success of our growing company, we want to meet you! Our office values your time, so we've got a simple application process that should take you less than 3 minutes to complete. We look forward to meeting you! Job Posted by ApplicantPro

Job Description Solutions Through Innovative Technologies, Inc. (STI-TEC) specializes in the delivery of professional business and information management services. STI-TEC offers government and commercial clients a comprehensive portfolio of services that identify, manage, distribute and improve business processes related to entities' most valued resource, information. As a fast-growing solutions provider, established in 2000, total customer satisfaction has remained the cornerstone of our business. Our business model focuses on integrity, loyalty, and trust. Position Overview The Senior Executive Administrative Assistant will be responsible for providing various administrative services, including official correspondence, maintaining schedules and calendars, and numerous other duties for numerous divisions that support the Office of the Undersecretary of Defense (OUSD), namely Assistant Secretary of Defense (Acquisition), Assistant Secretary of Defense (Energy, Installations and Environment), Assistant Secretary of Defense (Industrial Base Policy), and the Directorate of Business Operations. Essential Job Function Provide administrative support for OUSD (A&S). Maintain assigned Outlook and portal calendars for numerous departments/divisions. Monitor due dates, coordinate, assist in completing official correspondence and documents for signature, including letters, notices, instructions, and memoranda. Support on assigned fitness report and performance evaluations, awards, training, personnel, security, facilities support. Answers the telephone and refers the calls to the appropriate individuals within the office. Assist in completing and track/follow-up on assigned OUSD Action Packages and Division documents in routing. Weekly: maintain portal sites, documents, links, libraries, announcements, lists and contacts Other responsibilities may include agenda management, meeting management, information management, content management, tasker management, office management, document management, facilities management, personnel management, security management, travel management, customer relationship management, operations management, and other office administration duties. Minimum Qualifications Must have active Top Secret facility clearance with SCI eligibility. Must have a bachelor's degree from an accredited college/university. Must have at least 10 years of executive administrative assistant experience with three (3) years supporting DASD, ASD, or USD level leadership (Tier 1, 2, or 3 SES) within DoD, or commensurate levels of leadership at other agencies within the federal government. Proficiency in schedule/calendar management, travel coordination (DTS), and document review and preparation, to include read ahead book preparation, is required. Must have excellent written, oral, and interpersonal communication skills. Must have excellent organizational skills, the ability to establish and maintain working relationships with internal and external staff members, and the ability to work independently and take a proactive role. Must have the flexibility and ability to prioritize tasks according to senior staff requirements. Must be proficient in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint. Must be a true team player who maintains a positive attitude in a dynamic environment Must have high energy, enthusiasm, tact, and the ability to interact effectively with senior executives from Government and industry as well as Pentagon staff members. Must be able to create and foster a cooperative work environment. Must be self-directed, detailed oriented in completing assigned tasks, and able to adapt to changing work efforts and manage impact of shifting priorities. Applicants selected may be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information. STI-TEC is an equal opportunity employer and values diversity. Employment is decided on the basis of qualifications, merit, and business need. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training. If you need assistance or an accommodation due to a disability, you may contact us at ************** or you may call us at 1+************. *This job posting is to identify potential candidates for positions in order to respond to a request for proposal. This job posting, including but not limited to, qualifications, duties, compensation and benefits, is subject to change based on the terms and conditions of the awarded contract and is contingent on STI-TEC being awarded the contract.

Salary Range: $64,663.30 - $100,235.20 Works under the general direction of the Mayor and Executive team to perform complex, confidential, and high-level executive support functions requiring independent judgment, discretion, and sound political acumen in a highly sensitive and fast-paced environment. Serves as the primary administrator and office manager for the executive's office, ensuring efficient operations and effective use of executive time. Manages and maintains the executive's calendar by reviewing, prioritizing, scheduling, and confirming meetings, appointments, engagements, and intergovernmental or community events. Serves as the primary point of contact for meeting and event requests, exercising discretion in screening, prioritizing, and making scheduling recommendations on behalf of the executive. Assists with travel arrangements, itineraries, conference registrations, and related logistical details. Drafts, reviews, and manages correspondence, communications, and responses on behalf of the executive's office, ensuring accuracy, professionalism, confidentiality, and timeliness. Reviews, prioritizes, and routes incoming correspondence, emails, telephone calls, and citizen inquiries; independently responds when appropriate and refers substantial or sensitive matters to appropriate City departments or staff for resolution. Receives and screens visitors and serves as a liaison between the executive's office and City leadership, external stakeholders, and the public. Plans, coordinates, and provides logistical support for meetings, briefings, special events, public appearances, receptions, and community engagements, including agendas, materials, attendee coordination, and follow-up actions. Attends meetings or events with or on behalf of the executive, as directed, to provide staffing support, coordination, and follow-through, and represents the executive's office when assigned. Conducts research, gathers and analyzes information from a variety of sources, and prepares highly sensitive or confidential records, reports, correspondence, presentations, and other documents. Establishes, maintains, and oversees confidential records, files, and databases related to executive operations, correspondence, scheduling, and administrative functions. Provides leadership and supervision to assigned administrative and support staff. Ensures a customer service-oriented office environment that supports organizational objectives and service standards. Formulates and implements office procedures and operating practices to ensure effective recordkeeping, workflow efficiency, and compliance with applicable policies and standards. Assists with budget preparation and administration, including tracking expenditures, processing requisitions and accounts payable, monitoring balances, and maintaining attendance and time-off records. Assists with special projects, administrative initiatives, and major assignments involving planning, organizing, and supervising logistical arrangements for meetings and events, as assigned by the executive or senior leadership. Bachelor's Degree in Public or Business Administration, Political Science, Communications or related field with five (5) years of experience providing high-level executive or administrative support to senior leadership, elected officials, judges, or executive management; or any combination of experience and training which enables one to perform the essential job functions. Must possess and maintain a valid driver's license as a condition of continued employment. Working experience in a governmental or public-sector environment is strongly preferred. OTHER FUNCTIONS: Performs additional functions (essential or otherwise) which may be assigned. TYPICAL PHYSICAL DEMANDS: Must be able to communicate clearly both verbally and in writing. Requires the ability to operate general office equipment such as a personal computer and telephone. Requires the ability to operate an automobile. Requires some lifting and carrying objects such as office supplies weighing up to 15 lbs. TYPICAL WORKING CONDITIONS: Work is performed in an office. Some travel to meetings across the City may be required.

Executive Assistant to the Vice President for Student Affairs / Manager Divion: Student Affairs Reports To: Vice President for Student Affairs FLSA Status: Non-Exempt The Administrative Assistant to the Vice President for Student Affairs and Manager provides high-level administrative support to the Vice President and manages the daily operations of the Division of Student Affairs. This position plays a critical role in supporting the various departments within the Division of Student Affairs, ensuring efficient communication, coordination, and execution of student-centered programs and services that align with Lane College's mission. Key Responsibilities: Executive Administrative Support Serve as the primary administrative liaison for the Vice President for Student Affairs. Manage the Vice President's calendar, schedule meetings, and coordinate travel and event logistics. Draft and prepare correspondence, reports, presentations, and meeting materials. Maintain confidentiality and professionalism in all communications and recordkeeping. Office Management Oversee daily operations of the Division of Student Affairs, including supply inventory, equipment maintenance, and workspace organization. Supervise and schedule student workers and interns assigned to the office. Ensure the office environment is welcoming, organized, and responsive to student and staff needs. Maintain filing systems and records in accordance with institutional policies and FERPA guidelines. Division-Wide Departmental Support Provide administrative and logistical support to departments within the Division of Student Affairs, including: Residential Life Student Life Counseling Services Cheerleading and Mascot Program Health Services Student Conduct Assist with coordination of interdepartmental meetings, initiatives, and collaborative events. Support departmental reporting, data collection, and communication efforts. Facilitate cross-departmental scheduling and resource sharing. Event & Program Coordination Assist in planning and executing student affairs programs, workshops, and campus-wide events. Coordinate event logistics including space reservations, catering, materials, and communications. Serve as a point of contact for vendors and external partners supporting student affairs initiatives. Budget & Procurement Monitor and reconcile budgets for the Division of Student Affairs and assist departments with budget tracking. Process purchase orders, invoices, and expense reports in compliance with college financial policies. Maintain records of expenditures and assist with annual budget planning. Communication & Outreach Manage internal and external communications for the Office of Student Affairs. Maintain departmental websites, social media accounts, and digital bulletin boards. Disseminate timely information to students, faculty, and staff regarding student affairs programs and services. Qualifications Qualifications: Required: Associate's degree or equivalent experience in office administration or related field. Minimum of 3 years of administrative experience, preferably in higher education. Proficiency in Microsoft Office Suite and office management software. Strong organizational, communication, and interpersonal skills. Ability to manage multiple tasks and prioritize effectively. Preferred: Bachelor's degree. Experience working in student affairs or student services. Familiarity with student information systems (e.g., Banner, Jenzabar). Working Conditions: Full-time, on-campus position. Occasional evening or weekend hours may be required for student events. Fast-paced environment with frequent interaction with students, faculty, and staff. Lane College Core Values: This position supports Lane College's commitment to academic excellence, student success, and community engagement. The ideal candidate will embody the College's values of integrity, respect, service, and innovation.

Reporting directly to the Dean, the Executive Associate Dean (EAD) works with the senior leadership team to accomplish the mission of the University of Tennessee College of Veterinary Medicine (UTCVM). In collaboration with the Budget Director and Dean, the EAD will manage UTCVM budget for facility operations, the veterinary medical center, and diagnostic laboratories. The EAD will have an oversight of strategic program implementation and capital projects and will represent the Dean at various events. The EAD will work with the Dean and Budget Director to establish priorities when developing FY budgets. The EAD is expected to be an excellent multitasker, problem solver, dispute mediator, and able to mitigate or resolve concerns under their supervision before escalating to the Dean's level. As a confidante and advisor to the Dean, the EAD will collaborate with the Dean on the conceptualization and refinement of ideas for growth and advancement of the UTCVM. The EAD is responsible for ensuring that the College provides exceptional and financially sustainable veterinary healthcare through our hospital and diagnostic operations, maintains quality infrastructure for all missions, manages capital projects, and works with the dean and department heads to support efforts to engage, recruit, retain and mentor exceptional faculty. Key Responsibilities include: Operational Management: Direct the operations of the CVM, including the Veterinary Medical Center and Diagnostic Laboratories, working in close coordination with the Directors of the Small Animal and Large Animal Hospitals, Diagnostic Laboratory, Hospital Business Offices, Pharmacy, Nursing, Central Supply, Central Sterilization, Facilities and Maintenance, and Computer Operations in the management of facilities, staff, programs, budgets, and capital projects. Work with the Associate Dean of Academic and Student affairs to assure that operations support our teaching mission and meet all relevant veterinary accreditation, state and federal requirements for facilities. Work closely with senior leadership, chairs and directors to ensure programmatic coordination and communication regarding resource allocation, policy development, quality assurance, accreditation standards, and personnel issues. Budget Management: Work with the CVM Budget Director and Dean to develop annual FY budgets. Direct and monitor expenditures and revenues from the Veterinary Medical Center and Diagnostic Laboratory; oversee general operating budget for facilities and operations; make recommendations to the Dean on resource allocation. Strategic Planning and Implementation: Collaborate with the Dean, senior leadership team, and the college community to facilitate implementation of the strategic vision (newly developed in 2025). This includes regular evaluation and reporting of the implementation status and outcome metrics to the executive committee. Faculty Affairs: Assist the dean and department heads with faculty recruitment, evaluation, accountability, and teamwork including managing service workloads, clinical service scheduling and professional development initiatives. Additionally, advise the dean and department heads on matters relating to faculty service in our business units during promotion and tenure processes. External Relations: Represent the Dean at conferences, meetings with external stakeholders, college advancement team, and community events when the Dean cannot be present. Data Analysis and Reporting: Collate and analyze data to inform decision-making and provide regular reports to the Dean on key performance indicators for our operations. Assist Dean and other associate deans in ensuring timely and accurate reports as required by campus, state, and federal constituencies including ensuring completeness, timeliness, and accuracy of accreditation documents and reports and ensuring the College remains compliant with all relevant accrediting and professional licensing bodies. Assure the College of Veterinary Medicine adheres to all campus, system, state, and federal policies, procedures, and laws. · Communications Coordinate with the Dean, Director of Strategic Marketing and Communications, Client Services, Referral Services, and Advancement Team on internal and external communications. · Perform other projects and related functions as needed or assigned. Key skills include: · Proven ability to lead and manage teams, make informed decisions, and build consensus among faculty and staff. · Excellent written and verbal communication skills to effectively interact with diverse stakeholders, including faculty, staff, students, administrators, and external partners. · Knowledge and understanding of budget management principles and ability to analyze financial data to make strategic decisions. · Ability to proactively identify information that has the potential to be impactful and elevate issues to the Dean, along with options for resolution. · Skilled at managing the flow of issues, projects, and obstacles under their supervision. · Demonstrated ability to exercise independent analysis and judgment in prioritizing situations requiring attention and take steps to ensure strategic and operational priorities progress in a timely fashion. · Demonstrated strong organizational and interpersonal savvy, as well as emotional intelligence to accurately represent the Dean's position to internal and external constituencies. · Evidence of ability to support high academic and professional standards throughout all programs. · Skilled at maintaining an atmosphere of teamwork, respect, professionalism, and integrity throughout all programs with administration, faculty, students and staff. · Proven ability to establish and implement short and long-range organizational goals, objectives, policies, and operating procedures for the College; monitor and evaluate programmatic and operational effectiveness, and implement changes required for improvement. A detailed prospectus of the position can be viewed here. · Masters or Doctorate of Hospital Administration, Master of Business Administration, or similar training and experience is required; DVM, VMD or equivalent degree is preferred. · Certified Veterinary Practice Manager or similar demonstration of expertise in financial management in complex operations. · Experience typically gained by 10 years in academic veterinary medical center management or related field. · Administrative experience as department chair, associate dean, military officer administration, or other managerial position within the veterinary field. · Outstanding organizational and communication skills. · Ability to manage several tasks/projects simultaneously. · Working knowledge in the AVMA Committee on Accreditation process

Mohr Partners, Inc. is looking for a qualified individual to join our Lease Administration team. The ideal candidate should be prepared to work in a fast-paced collaborative environment while managing the full scope of administrative services for our clients. Essential Functions • Abstract & review client leasing details and will gain visibility to client deliverables driving key initiatives for the client • Understand the basics of Lease Administration and will be a key player in ensuring accuracy and management of client leasing management • Ensure accurate reporting and reconciliation of information, and foster critical relationships between various individuals, teams, and our clients • Client/vendor/landlord relationship management • Review CAM and other escalations & real estate tax invoices • Review data entry, validation, and management of lease documents • Review rent variance analysis and rent payment processing • Review Subtenant account management, and billing/collections of third-party tenant rents • Continuous monitoring, tracking, and reporting of critical dates to client. • Streamlining current process and driving efficiencies • Approach client and key stakeholder interactions with a Customer First Mindset • Ensure date integrity • Set-up and maintain reminders for portfolios. • Create and conduct audit/year-end reconciliation functions along with tracking savings. • Reconcile invoices and resolve billing discrepancies; and identify any potential savings or discrepancies. • Review leases relative to pertinent lease information including free rent, prepaid rent, security deposits, etc. • Generate and distribute monthly, quarterly and/or annual client reports, ad hoc reports and conduct research related to client requests for information. • Establish and maintain relationships with both internal/external clients. • Assist in new client set-ups (when needed). • Review abstracts prepared by other team members. • Review client estoppels and provide comments on issues or errors (if applicable). • Assist in additional department related projects as requested. • Accountable for delivery of projects against expectations, including on-budget and to outlined/agreed upon specifications • Keep on top of tasks and will remain agile, as you'll often need to reorganize your time day to day, to deal with your team's changing necessities and requests. • Other duties as assigned. Education & Experience • Qualifications: Any Graduation • Years of Experience: 2 - 4 Years • Visual Lease, Pro Lease, Lease Harbor, Tango, Lease Accelerator and/or Co-Star experience preferred • Proficient with Microsoft Office Suite (Word, Excel, Power Point) Certificates and/or Licenses • n/a Other Skills & Abilities • Excellent written and verbal communication skills. • Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. • Ability to effectively present information. • Ability to work independently and within a team to build relationships and interact effectively with business partners and clients. • Ability to multi-task, work successfully under pressure, and effectively prioritize and manage time and workload. • Understanding of and commitment to client services. • Willingness to take on new challenges, responsibilities, and assignments. • A desire to work within a diverse, collaborative, and driven professional environment. Physical Requirements • Involves work of a general office nature, but is conducted remotely. • Typically includes extended periods of sitting and/or operation of a computer for up to 8 hours a day • Regularly required to talk, hear, and use hands and fingers to write and type • Ability to speak clearly so others can understand you • Ability to read and understand information and ideas presented orally and in writing so others will understand • Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays.

Mauldin & Jenkins, LLC is seeking an Administrative Intern. Candidates will be required to be currently enrolled in college pursuing a degree. The duties are listed in the details below. M&J provides a great opportunity to gain experience with a regional accounting firm. Retrieve and sort mail from the mail room Pickup outgoing mail from offices Meter outgoing mail in the in production room Keep production room stocked and tidy Record postage charged to clients Deliver mail and FedEx packages into drop boxes; trips to the Post Office, FedEx and UPS store may be necessary Hand deliver/pick-up from clients to/from clients as needed Perform office supply inventory Restock employee break room with supplies Check office copiers/printers to restock paper Assist with scanning client documents Run Firm errands as needed

The Jackson Rockabillys are a summer a Prospect League summer collegiate baseball team located in Jackson, TN. We are entering our fourth season in the Prospect League and are looking for highly motivated individuals to join our intern team for the 2026 season. We are excited to welcome a new class of interns to work with us! Interns would need to report in early to mid-May with a finish date following the Prospect League Season. Regular Season home games will be over by the end July, however potential playoffs and special events may be held in early to mid- August. The starting date is flexible depending on the applicant's school schedule. This is an unpaid internship with an end of season $600.00 stipend for completion of the seasonal internships. Applicants should pursue college credit from their college or university. Must be able to commute or seek your own housing. Position Overview The Jackson Rockabillys are seeking a motivated and detail-oriented Office Administrator Intern to join our front office for the 2026 baseball season. This internship offers hands-on experience in sports administration, customer service, and ticketing operations within a professional baseball environment. The ideal candidate will be enthusiastic, organized, and passionate about delivering an outstanding fan experience. Key Responsibilities Work in the front office during the 2026 baseball season, providing administrative and operational support Answer phones and emails, providing excellent customer service to fans and partners Respond to fan questions regarding games, tickets, promotions, and upcoming events Serve as a liaison between the ticketing office and customers, assisting with ticket-related inquiries and issues Prepare and organize “Lucky Number” documents to ensure a positive experience for fans and corporate supporters Assist with preparing ticket files and materials for group outings and special events Support additional office projects and game-day operations as assigned Qualifications Strong communication and interpersonal skills Excellent organizational skills and attention to detail Ability to multitask in a fast-paced environment Proficient in basic computer applications (Microsoft Office, email, etc.) Professional demeanor and customer-first mindset Interest in sports management, business administration, or related fields preferred Internship Benefits Hands-on experience in a front office Exposure to ticketing operations, customer relations, and event preparation Opportunity to build professional skills and network within the sports industry What we offer: Fun environment to learn and gain career experience Access to stocked fridge and pantry snacks during office hours Complimentary game tickets for family and friends visiting Jackson* Weekly staff lunch Complimentary staff meal vouchers on home game days with unlimited ketchup and mustard Fun Rockabillys swag Discount code for Rockabillys merchandise for family and friends Weekly challenges to earn gift cards, prizes, and office bragging rights Cat Friendly Work Place - okay, one cat showed up at the ballpark and we named her Kit Ohtani We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

Title: Temporary - Administrative Associate will provide administrative support for the Southeast Campus Information Desk. ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES Greets various visitors and prospective students by providing information or routing them to the appropriate person. Appropriately answers questions about the college and the Southeast Campus. Demonstrates exemplary and friendly customer service when corresponding to various types of inquiries either by phone, email, or in person. Receive lost and found items and place them safely in storage. Maintains a clean and safe work environment within the Information Desk Issues Student ID cards. Assists with Southeast Campus events including check-ins and faculty support. Assists in the set-up of events on campus if needed. Accepts and distributes deliveries to faculty and staff. Directs facility requests and issues to maintenance (vendors and large deliveries). Maintains and orders office supplies and other materials as needed. May supervise student workers. REQUIRED QUALIFICATIONS High School Diploma Two (2) years of relevant experience PREFERRED QUALIFICATIONS One (1) year of experience working in a higher education setting Familiarity with Slate, Banner, Dynamic Forms, DocuSign and other web-based systems KNOWLEDGE, SKILLS AND ABILITIES Proficient in Microsoft Office applications. Effective interpersonal and communication skills. Knowledgeable of College policies, procedures, and operations of Southeast Campus. Knowledge of emergency procedures and the ability to respond to emergency situations appropriately. Ability to work independently and demonstrate initiative. Ability to manage a high-volume workload using effective time management skills to plan, prioritize and organize work to meet deadlines. Ability to work some evenings and weekends as required. Open Until Filled: Yes Work Hours: Up to 28 hours per week Rate of Pay: $17.50 per hour Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.

The Administrative Assistant is responsible for providing administrative and staff support duties for the store and/or organization. A successful candidate will operate as the liaison between their store and operational units to resolve day to day administrative tasks. You will work closely with the team and with customers throughout the sales, inventory, and operations of the business. Greet customers and provide excellent customer service. Assist Sales Manager and Finance Manager with closing deals. Process titles and loaner agreements. Process, review and submit customer documents. Generate daily, weekly, and monthly reports. General filing and scanning duties and ordering. Explain CPI insurance to customers. Establish Passtime Accounts. Manage referrals. Assist with administrative tasks related to repossessions. Performs other duties as assigned. Qualifications High school or GED Diploma 4-6 years of administrative, Office Manager or Administrative support experience Strong attention detail and organization skills. Intermediate experience utilizing Microsoft Office Suite Excellent Communication Skills (Verbal and Written) Preferred Associates Degree Prior experience in automotive environment

Old National Bank has been serving clients and communities since 1834. With over $70 billion in total assets, we are a regional powerhouse deeply rooted in the communities we serve. As a trusted partner, we thrive on helping our clients achieve their goals and dreams, and we are committed to social responsibility and investing in our communities through volunteering and charitable giving. We continually seek highly motivated and talented individuals as our people are critical to our success. In return, we offer competitive compensation with our salary and incentive program, in addition to medical, dental, and vision insurance. 401K, continuing education opportunities and an employee assistance program are also included in our benefit suite. Old National also offers a variety of Impact Network Groups led by team members who are passionate about driving engagement, creating awareness of diverse backgrounds and experiences, and building inclusion across the organization. We offer a unique opportunity to join a growing, community and client-focused company that is firmly rooted in its core values. Responsibilities Job Summary The Executive Assistant provides administrative support to the Senior Leader(s), as assigned. This role also provides administrative and general office manager support to Old National Leaders and provides administrative support and assistance to other Old National staff, including the TN Community Marketing & Engagement Manager, as directed. Salary Range The salary range for this position is $17.00/hr. - $27.50/hr.. The base salary indicated for this position reflects the compensation range applicable to all levels of the role across the United States. Actual salary offers within this range may vary based on a number of factors, including the specific responsibilities of the position, the candidate's relevant skills and professional experience, educational qualifications, and geographic location. Key Accountabilities Assist and support daily activities of, and calendaring for, Nashville Market President, Southeast Region President and other senior leaders as directed Enter ONB Cares hours for Senior Leader(s) Assist in projects as directed by Management and others Coordinate, schedule, and participate in meetings as required (take minutes, prepare agendas, maintain records); Assist in meetings as directed by Management and others Support Community Marketing & Engagement Manager across five SE markets, including: Market Executive Committee meetings Sponsored event attendance Assist with administration of invoices and expense reimbursements Prepare & distribute reports, presentations, spreadsheets as needed Maintain office organization and supplies (Nashville Gulch) Coffee Orders and Office Supplies Other supplies as needed for client/internal events Manage incoming mail and documents Manage ONB sports tickets for Tennessee Titans Nashville Predators University of Tennessee athletics (football, baseball, basketball) Ensure timely and appropriate handling of confidential and/or sensitive documents Manage incoming phone calls from vendors, customers, etc. Manage sponsorship requests, payments in Coupa and Smart Simple systems Assist with internal and community meetings and events, specifically ensuring strong attendance by ONB associates at sponsored events. This will mean attendance at events, which includes before/after traditional office hours Coordinate meetings and travel arrangements for ONB Leadership Serves as property liaison with property management company and other corporate departments (ONB Facilities Dept) Maintenance Requests Provide administrative support to other ONB staff as directed Key Competencies for Position Compelling Communication - Openly and effectively communicates with others. Effectively and transparently shares information and ideas with others. Tailors the delivery of communication in a way that engages the audience and that is easy to understand and retain. Unites others towards common goal. Asks for others' opinions and ideas and listens actively to gain their support when clarifying expectations, agreeing on a solution and checking for satisfaction. Makes Decisions & Solves Problems - Seeks deeper understanding and takes action. Takes ownership of the problem while collaborating with others on a resolution with an appropriate level of urgency. Collaborates and seeks to understands the root causes of problems. Evaluates the implications of new information or events and recommends solutions using decisions that are sound based on what is known at the time. Takes action that is consistent with available facts, constraints and probable consequences. Delights Clients - Continuously seeks and applies knowledge leading to a best-in-class client experience. Passionately serves internal/external clients with excellence. Maintains a growth mindset staying current with developments and trends in areas of expertise influencing client satisfaction both internally and externally. Understands data, metrics and/or financial information, and how they tie to client satisfaction and business outcomes related to position, client and/or team. Nurtures client relationships by listening, prioritizing, and acting responsibly to meet client needs, mitigate risk and add shareholder value. Personifies ONB Culture - Demonstrates pride in ONB. Consistently demonstrates Old National's culture and values in daily interactions. Models our values - how we show up in the workplace. Places the organization's goals before individual or team goals. Demonstrates the desire to be part of something beyond themselves by investing time, heart, and expertise to help clients and communities thrive. Qualifications and Education Requirements H.S. Diploma/GED with equivalent work experience; Associates Degree in Administrative Services/Business preferred Minimum five (5) years of administrative and/or banking experience preferred Strong working knowledge of full Microsoft suite: Word, Excel, PowerPoint, Outlook, TEAMS, Forms, Stream, Yammer, SharePoint and other Video Conference software Strong communication and organizational skills Must be able to demonstrate flexibility and agility in approach to work and manage changing priorities and deadlines Ability to ensure proper management of confidential information Ability to communicate with team members at all levels within the organizations Excellent organizational skills with the ability to prioritize a multitude of tasks by volume, urgency, etc. Proficient in administrative tasks, filing, and general office skills; detail-oriented Ability to cross-functionally coordinate/collaborate various team projects & initiatives Ability to demonstrate creative design abilities used in the creation of a wide variety of content preferred Knowledge of event management systems such as Cvent preferred Flexibility to attend assigned events before, during, and after traditional office hours Key Measures of Success/Key Deliverables Effective administration of responsibilities Contribute to the assigned team by achieving goals and delivering results Meet administrative support needs of assigned Senior Leaders Ensure timeliness and effectiveness in all aspects related to position Old National is proud to be an equal opportunity employer focused on fostering an inclusive workplace and committed to hiring a workforce comprised of diverse backgrounds, cultures and thinking styles. As such, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, status as a qualified individual with disability, sexual orientation, gender identity or any other characteristic protected by law. We do not accept resumes from external staffing agencies or independent recruiters for any of our openings unless we have an agreement signed by the Director of Talent Acquisition, SVP to fill a specific position. Our culture is firmly rooted in our core values. We are optimistic. We are collaborative. We are inclusive. We are agile. We are ethical. We are Old National Bank. Join our team! We can recommend jobs specifically for you! Click here to get started. If you're qualified for a position but need additional help with the application because of a disability, please email ************************** (This email will respond to accommodation requests only.)

Your Role Do you enjoy a fast paced, creative environment surrounded by bright and driven colleagues? Do you approach every challenge with a can-do spirit? Use your passion for service and attention to detail to help the Gensler team bring designs to life. As a Studio Coordinator/EA, you will provide administrative support to a team of industry-leading designers and architects. You're at the heart of your studio and office's activities and the soul that keeps your studio moving forward. Studio Coordinators/EA's act as an ambassador for their studio and a liaison between their directors/principals and many others. What You Will Do * Support Managing Directors with heavy calendar management, detailed travel arrangements, scheduling calls and meetings, processing expense reports, and PCARD reconciliation, and maintaining professional state licenses and memberships. * Support Studio Director and Operations Leader with administrative needs, including scheduling meetings, processing expense reports, preparing correspondence, etc. * Assist Studio Director with operational aspects of running the studio including but not limited to organizing studio meetings, staffing, financial tracking, timecard collection, PTO tracking, proposal/presentation preparation * Assist in processing, editing, and proofing contract documents for clients and consultants * Assist Design Managers with administrative tasks including but not limited to logging RFIs and submittals, setting up and maintaining project directories, setting up new projects in project accounting system, transcribe and distribute meeting notes, etc. * Coordinate business travel arrangements for all studio members utilizing corporate travel systems (domestic and international) * Assist with coordinating internal and external onsite meetings to include reserving conference rooms, preparing meeting agendas, arranging meals and beverages, and greeting guests * Coordinate physical archiving of studio projects * Liaise with other administrative departments to ensure with seamless coordination and communication with studio Your Qualifications * Minimum 5 years of experience in professional administrative position supporting senior leadership * Experience booking domestic and international travel * Excellent verbal and written communication skills * Strong executive presence with the ability to interface professionally with all levels of the firm, clients, and subcontractors * Ability to prioritize business responsibilities * Must show ability to problem solve, both individually and as part of a team * Positive attitude and willingness to "go the extra mile" * High level of work ethic and ability to work independently with minimal guidance * Proficiency with Microsoft Office (including SharePoint) * Adobe Suite/In Design experience a plus * Must be available for overtime on an as-needed basis This position is in-person. Successful candidates will be located in the Nashville, Tennessee area. If you're open to relocating to the area, please apply! Non-local candidates are welcome. U.S. News & World Report's 2025-2026 study ranks Nashville in the top 3 places to live in Tennessee! Life at Gensler At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to "Well-being Week," our offices reflect our people's diverse interests. We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets. As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

Executive Assistant Department: Office of the Provost & Vice President for Academic Affairs Reports To: Provost & Vice President Status: Full-Time (in-person) Hours: 40 hours per week Classification: TBD Job Summary: The Executive Assistant (EA) to a Provost and Vice President for Academic Affairs provides comprehensive administrative, budgetary, and strategic support to the college's chief academic officer. This role involves managing complex calendars, coordinating meetings, drafting communications, overseeing special projects, and serving as a liaison with faculty, staff, and external stakeholders, all while maintaining confidentiality and anticipating the executive's needs, while supporting critical administrative functions with the Division of Academic Affairs. Key Duties/Responsibilities: Schedule, organize, and coordinate meetings, events, and appointments for the Provost, ensuring appropriate materials and briefs are prepared in advance. Screen and prioritize incoming calls and emails, draft correspondence, and serve as a point of contact, communicating directives and policies to others. Manage office supplies, equipment, and resources, and potentially oversee procurement processes and departmental credit card usage. Assist with the planning, implementation, and management of departmental initiatives and significant events, such as academic convocations, Commencement, Founders' Day, interviews, and faculty meetings. Arrange travel for the Provost and the Division of Academic Affairs, including budgeting, booking flights and hotels, and compiling necessary travel documents and reimbursements. Compile, organize, and distribute meeting agendas, minutes, and other necessary materials for committees and Provost leadership groups. • Prepares contracts and letters of appointment for faculty; serves as liaison with Office of Human Resources and other offices to ensure incoming faculty members have access to necessary resources. Make and receive calls on behalf of the Provost to/from students and other stakeholders, identify issues, investigate, deliver information and decisions, and de-escalate situations, as necessary. Prepares correspondence for distribution or approval and signature, checking the documents for completeness and accuracy; assists with departmental budget processes. Prepares typed reports, memorandums, and meeting minutes with a high degree of accuracy and efficiency for university and other meetings, particularly those related to academic processes and ongoing projects. Safeguards the confidentiality of college administration by exercising discretion in communicating information to faculty, students, staff, and the public served by the College and in handling administrative records, files, and similar confidential items. • Serves as a liaison between Provost and College administrators, faculty, staff, students, and the general public by communicating and/or interpreting policy, decisions, and documents issued by the college, gathering information, and serving on committees. Coordinates the flow of incoming and outgoing communication; greets visitors, receives telephone calls and e-mail messages, ascertains the nature of business, and directs visitors and inquiries to appropriate units. Prepares reports effectively and clearly communicates with team members in a timely and professional manner, and assists with events. Maintains the Academic Affairs master calendar and ensures internal and external reporting is completed on time. Provides information for reports and records through research, data retrieval, compiling and/or tabulating statistics, and organizing and presenting the information in usable and understandable formats. Assists Lane Institute, functional units within Academic Affairs, Department Chairs, and Division Chairs, as requested. Assists the Provost with special projects as needed for faculty, staff, and students. Manages the promotion and tenure process and safeguards records related to the process. Provides the Provost with support information for all meetings before the event. Create action plans to ensure that decisions made during meetings receive sufficient attention and follow-through. Supervises student workers, as needed. Performs other reasonable duties as assigned. Qualifications Education and Experience: Bachelor's degree preferred; professional knowledge equivalent to a bachelor's degree required 3 years minimum, 5 years of experience preferred Executive administrative experience preferred Knowledge of higher education working units, policies, and procedures preferred Knowledge of word processing and spreadsheet software Ability to draft routine reports and correspondence Excellent oral and written communication skills Willingness to work with and calm escalated situations with stakeholders Ability to work independently with minimum supervision and meet deadlines with short notice Strong organizational skills Ability to accurately record and report meeting notes Maintain confidentiality and professional conduct with students, employees, and the general public Strong belief in working with a collaborative spirit to achieve successful outcomes for faculty, staff, students, and the region Commitment to working inclusively and respectfully within a diverse campus community Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Ability to walk campus or climb stairs when needed. Must be able to lift up to ten pounds. Some nights and weekends may be required. This job description is not intended to be a comprehensive listing of all activities, duties, or responsibilities required of the employee in this role. Duties, responsibilities, and activities are subject to change at any time, with or without notice.

Immediate Joiners Preferred Job Summary/Mohr Intro. Mohr Partners, Inc. is looking for a qualified individual to join our Lease Administration team. The ideal candidate should be prepared to work in a fast-paced collaborative environment while managing the full scope of administrative services for our clients. Essential Functions Continuous monitoring, tracking and reporting of critical dates to client. Ability to complete accurate lease abstraction Ensure date integrity Set-up and maintain reminders for portfolios. Identify potential conflicts in lease or other high-risk item; provide feedback and suggestions on lease language. Create and conduct audit/year-end reconciliation functions along with tracking savings. Reconcile invoices and resolve billing discrepancies; and identify any potential savings or discrepancies. Review leases relative to pertinent lease information including free rent, prepaid rent, security deposits, etc. Generate and distribute monthly, quarterly and/or annual client reports, ad hoc reports and conduct research related to client requests for information. Establish and maintain relationships with both internal/external clients. Assist in new client set-ups (when needed). Review abstracts prepared by other team members. Review and process the monthly rent files for client. Provide guidance and training to Portfolio Administrators. Review client estoppels and provide comments on issues or errors (if applicable). Assist in additional department-related projects as requested. Other duties as assigned. Education & Experience Qualifications: Any Graduation Years of Experience: 0 - 1 Years Proficient with Microsoft Office Suite (Word, Excel, Power Point) Certificates and/or Licenses n/a Other Skills & Abilities Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information. Ability to work independently and within a team to build relationships and interact effectively with business partners and clients. Ability to multi-task, work successfully under pressure, and effectively prioritize and manage time and workload. Understanding of and commitment to client services. Willingness to take on new challenges, responsibilities, and assignments. A desire to work within a diverse, collaborative, and driven professional environment. Physical Requirements Involves work of a general office nature Typically includes extended periods of sitting and/or operation of a computer for up to 8 hours a day and may involve periods of standing, such as operating at a copier/fax/scanner Regularly required to talk, hear, and use hands and fingers to write and type Ability to speak clearly so others can understand you Ability to read and understand information and ideas presented orally and in writing Ability to communicate information and ideas in writing and orally so others will understand Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays. As an MBE with a full inclusion culture, Mohr Partners Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.