Executive administrative assistant jobs in The Hammocks, FL

We have a unique opportunity for the right person! Our top producing group is seeking an energetic and enthusiastic licensed real estate sales associate to join our luxury real estate team! The ideal candidate must have an active FL real estate license, superior analytical and writing skills, a great customer service demeanor, and the ability to learn quickly in an extremely fast paced environment. This position will require administrative tasks as needed. If you thrive on juggling multiple tasks and would enjoy collaborating with a team that is consistently breaking records, please submit your resume ASAP! Job Functions Prepare homes to be shown to prospective buyers, secure home after showings show homes, describe features, as needed. set appointments for showings and maintain calendar, prepare itineraries attend inspections and walk through appointments keep informed of market conditions, develop market analysis in selling area update seller on showing activities, strategic listing adjustments schedule and host open houses, brokers opens and special events maintain list of visitors review client list to ensure entry into CRM and follow up respond to leads, answer prospect calls accurately prepare correspondence, documents, Contracts, etc audit listing inventory maintain key controls deliver presentations, client gifts write copy and assist marketing department Desired Skills Strong intiative Proficient in MLS Matrix, Microsoft Office Suite, Top Producer Team Player Able to work under pressure and meet short deadlines Flexible multi-tasker with the ability to prioritize assignments Willing to do administrative and personal work as needed Requirements FL Real Estate Sales Associate Real Estate: 1 year Spanish & English required Marketing background or interest Reliable transportation Work 5 days per week including weekends Ability to read and write English & Spanish accurately Job Type: Full-time Experience: Customer Service: 1 year (Preferred) License/Certification: Florida Real Estate Sales Associate License (Required) Driver's License (Required)

Job Description Title: Executive Administrative Assistant About the Company At BMG Money, our mission is to provide access to affordable and responsible credit for underserved consumers facing unexpected expenses. We all share one vision- Redefining lending through technology, where underserved individuals can thrive financially through forward-thinking, responsible, and innovative financial solutions. Job Summary We are hiring an Executive Administrative Assistant who will be managing time, priorities, relationships, and day-to-day execution for members of the Executive Team. This role goes far beyond scheduling. The ideal candidate drives clarity across the organization, and ensures every minute of the day aligns with strategic priorities. They operate with calm discipline, absolute discretion, and a deep understanding of how high-performance executives function. This person will own the team's calendar, workflow, information flow, and daily structure with the objective of maximizing impact, reducing friction, and enabling consistently strong execution. Key Responsibilities Fully own and manage the Executive team's calendar, serving as the gatekeeper for all internal and external commitments. Evaluate and prioritize requests based on business value, urgency, relationships, and strategic importance. Proactively design the daily and weekly schedule to balance meetings, focus time, decision windows, travel, communication, and personal commitments. Anticipate conflicts and resolve them independently with minimal disruption. Build and maintain a consistent executive operating rhythm including prep documents, briefing notes, meeting packets, follow-ups, and debriefs. Ensure the team enters every meeting fully prepared with context, decisions required, and materials organized. Track all action items, deadlines, and commitments across functions, ensuring execution without requiring reminders. Maintain a real-time pulse on priorities, shifting agendas and reorganizing the day as needs evolve. Coordinate personal and professional logistics to maintain a seamless daily experience. Support travel, events, household coordination, scheduling, and other needs that ensure an organized and friction-free daily flow, acknowledging that personal and professional demands often intersect and must be managed together to maintain continuity. Maintain strict confidentiality and boundary management across all matters. Serve as a trusted liaison between the senior leaders, board members, partners, and external stakeholders. Draft, refine, and send communications on the team's behalf with precision and professionalism. Ensure clarity in communication flow so the team is continuously informed of risks, deadlines, issues, and decisions requiring attention. Organize and manage information, documents, and knowledge systems for quick access and efficient decision-making. Prepare summaries, talking points, briefing notes, follow-ups, and structured updates before and after all key meetings. Identify conflicts, risks, or dependencies early and elevate them with clear recommendations. Build and maintain the team's task management system, ensuring alignment with strategic goals. Follow up with leaders across the organization to close loops and drive accountability. Keep schedules and priorities aligned with board deadlines, operating cadences, and strategic initiatives. Qualifications 3+ years supporting C-suite executives in high-velocity, high-expectation environments. Demonstrated ability to manage complex calendars and competing priorities with near-zero error tolerance. Strong strategic judgment, ability to anticipate needs, and comfort making decisions independently. Exceptional written and verbal communication skills. High emotional intelligence with the ability to manage relationships at all levels, including board members. Experience navigating sensitive information with absolute discretion. Mastery of time management, organization systems, productivity tools, and communication platforms.

Best Buddies International is a nonprofit 501(c)(3) organization dedicated to establishing a global volunteer movement that creates opportunities for one-to-one friendships, integrated employment, leadership development, inclusive living, and family support for individuals with intellectual and developmental disabilities (IDD). Best Buddies is the largest organization dedicated to ending the social, physical and economic isolation of the 200 million people worldwide with intellectual and developmental disabilities (IDD). Our programs empower people with IDD to form meaningful friendships with their peers, secure jobs, improve communication and advocacy skills, and live independently, while also offering support for their families. Job Title: Executive Assistant, SVP Global Mission, State Development & Operations Department: State Operations & Programs Reports to: Senior Vice President, Global Mission, State Development & Operations Salary: $55,000-$60,000 Location: Miami, FL # of direct reports: 1 Position Overview: The executive assistant, SVP Global Mission, state development & operations provides high-level administrative support to the SVP and the state operations team. Job Qualifications Strong project/time management skills - including planning, organizing, attention to detail, and problem solving Strong written and verbal communication skills Strong proficiency with MS Office (Word, Excel, and PowerPoint) Must be dependable and lead by example Must be comfortable and adept at handling sensitive and confidential information Must be comfortable engaging with people with intellectual and developmental disabilities (IDD) Flexibility is a must to be able to work with other departments to achieve our mission Bachelor's degree or a minimum of two years experience supporting high-level management positions Job Duties include, but are not limited to: Operations Performs general office duties, such as ordering supplies, maintaining records, handling incoming correspondence, preparing memos, letters, and press kits, filing and retrieving documents, and screening calls Maintains schedule for SVP. Serves as liaison between SVP and key contacts, including building rapport. Schedules and develops agendas for department conference calls and webinars, downloads recordings, and posts on team Best Buddies website. Organizes and maintains departmental share files on the Sharepoint, including requesting permissions as needed. Assists in compiling and reviewing weekly report for SVP. Updates and maintains distribution lists in Outlook consistent with staffing changes. Makes all travel arrangements for SVP and organizes travel for department staff and state director applicants when visiting HQ office. Works with state operations team to coordinate equipment purchases and setup, travel, and other logistics for new state directors during training period. Works closely with the finance department to help support the state operations team. Sends PI surveys to applicants and staff, prepares and sends out PI analyses, and compiles PI results into reports for office-specific trainings. Prepares expense reports and assists with other miscellaneous items for SVP. Human Resources Directly supervises the Administrative Assistant Position - (Jobs participant with intellectual developmental disability who helps in supporting the state operations team). Responsible for staff development, oversight, and providing meaningful performance feedback. Inspires and motivates staff by demonstrating personal commitment and integrity and providing proactive training, support and recognition. Responsible for all human resources related activities within the team. Understands, follows and reinforces human resources policies in a consistent manner. Best Buddies is an affirmative action employer, in addition to an EOE and M/F/V/PWD/PV employer. Diversity, equity, and inclusion are foundational to Best Buddies International's core values and help the organization continue to achieve its mission. Here at Best Buddies, our goal is to lead and advocate for a more inclusive world. Best Buddies offers a comprehensive and generous benefits program that include financial security, health and wellness and time off.

Provides high-level support in-person to President and Chief Executive Officer ensuring efficient operations through a wide range of executive, administrative, and office management functions. Requires exceptional communication and organizational skills, proven discretion with confidential matters, and the ability to manage complex tasks in a fast-paced environment. Key responsibilities include project coordination, preparation of content, materials, briefings and presentations, event planning, supervision and leadership of executive administrative support staff and liaison with internal and external stakeholders. Plays a key role in ensuring alignment of the administrative support team and key projects led out of the Office of the CEO. Job Specific Duties * CEO Support: Provides administrative support including preparation and drafts meeting materials, prepares letters, reports, memoranda and project presentation that may contain highly sensitive information and require discretion and judgment when compiling. * CEO Support: Receives and screens all visitors and telephone calls for the President and Chief Executive Officer. Answers inquiries concerning activities and operations for department and handles complaints based on knowledge of Hospital Policy. * CEO Support: Prepares drafts and/or edits correspondence, budgets and financial reports, and other written materials based upon President's notes and/or guidance from Executive Services Leader. * CEO Support: Provides support to handle public relations events, correspondence and coordinates physician and public interaction at the direction of the Executive Services Leader and/or the CEO and President. * CEO Support: Acts as concierge for VIPs. Coordinates medical appointments, walks VIPs them through system and makes sure everything runs smoothly. * CEO Support: Takes calls from PBX Operators during night & weekend from physicians and VIPs needing assistance from the President's Office. * Executive Support: Collaborates with the Leadership Team & other contacts to gather data, prepare reports and presentations for internal/external meetings & events. * Executive Support: Prepares agendas and takes minutes at senior staff meetings. * Confidentiality and Professionalism: Demonstrates judgment, discretion, and professionalism in handling sensitive and confidential information. * Supervisory Function: Oversees the day-to-day operations of the executive services team in the Miami-Dade regional locations. Ensures executive administrative support staff are on task, supports issues and challenges as needed in the administrative suites, and is an available resource to support team and the executives as needed. * Supervisory Function: Oversees and manages time and attendance for executive support team ensuring that adequate coverage is provided across the Miami-Dade administrative sites. * Supervisory Functions: Conducts regular staff huddles and ensures consistent communication across all team members in all locations. Cascades key organizational messages. * Supervisory Function: Supports the Executive Services Leader with performance reviews. Gathers feedback from executives and offers coaching to team as needed. * Supervisory Function: Participates in organizational leadership development activities such as Game Changers, TME Need to Knows, attends Management Forum, Town Hall, Leadership Kickoff, and contributes as an organizational leader. * Board Functions: Provides board support as needed, including taking minutes and performing the functions of a Board Secretary as directed by the CEO and President and/or the Executive Services Leader. Minimum Job Requirements * Bachelor's Degree in Healthcare, Business or related field * 4-7 years of providing support to executive level positions * Advance level of proficiency in Microsoft Word, PowerPoint, Excel, Vizio, Canva and Adobe Acrobat Knowledge, Skills, and Abilities * 2-3 years of experience support CEO/President level. * Ability to take and transcribe meeting minutes. * Ability to learn new software applications. * Ability to meet strict deadlines. * Ability to perform job duties under stressful conditions. * Ability to work independently. * Able to relate cooperatively and constructively with clients and co-workers. * Able to work with high-level executives both inside and outside of the organization. * Able to prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner. * Excellent verbal and written communication skills. * Excellent organizational, customer service, and interpersonal skills. * Experience in handling confidential information. * Knowledge of accounting skills. * Utilizing discretion and independent judgment to develop financial reports.

Meet Guerra Wealth Advisors At Guerra Wealth Advisors, we're a fast-growing wealth management firm redefining how families experience retirement planning. Operated by two entrepreneurial brothers, led with precision, integrity, and excellence - both in business and in life. The President and CEO can only operate at full speed with a trusted partner managing the details. That's where you come in. Role: The Executive & Personal Assistant is the right hand to the Guerra family - a trusted partner who ensures business and personal operations run flawlessly. This is not a basic admin role. It's a high-impact, high-trust position supporting two executives who lead one of the top retirement planning firms in South Florida. You'll manage complex calendars, projects, and logistics across both professional and personal domains, ensuring every detail is handled before it's even requested. Your mission: create order, anticipate needs, and free up executive bandwidth so the Guerra brothers can focus on driving growth. If you're highly organized, great with technology, resourceful, calm under pressure, and thrive in an environment where excellence is the standard - this role is for you. Responsibilities: Manage complex calendars, meetings, and communication for the CEO and President. Serve as the central point of contact between executives, teams, and external partners. Anticipate needs, prepare executives for meetings, and ensure follow-through on all commitments. Maintain absolute confidentiality with all business and personal information. Oversee daily household and estate operations with precision, discretion, and initiative. Coordinate personal and family logistics - appointments, errands, travel, events, and household needs. Build and maintain trusted relationships with vendors, contractors, and service providers. Ensure all personal and professional environments are running efficiently and proactively. Track personal expenses, manage vendor payments, and coordinate financial documentation as needed. Support ongoing projects, purchases, and administrative tasks with accuracy and timeliness. Handle both quick-turn assignments and long-term initiatives with equal focus. Arrange detailed travel itineraries - flights, hotels, transfers, and agendas - for business and family trips. Plan and oversee personal and professional events, ensuring flawless execution. Maintain travel readiness for both executives and family members at all times. Adapt quickly to shifting priorities while maintaining composure and clarity. Identify inefficiencies and create better systems, tools, and workflows to improve daily operations. Represent the Guerra family with professionalism and discretion in every interaction. Requirements: 3+ years of experience supporting C-suite executives, business owners, or family offices. Proven ability to manage CRMs, complex calendars, logistics, and multiple priorities at once. Exceptional written and verbal communication skills. High emotional intelligence and discretion - trusted with sensitive information (NDA Required) Strong usage of technology and self-efficient with little direction to complete tasks Text-Based Communication Strong financial and administrative acumen. Proficiency in Google Workspace, Salesforce, Yahoo Mail, Office@Hand, and ChatGPT. Skilled at coordinating vendors, researching solutions, and managing online platforms. Resourceful self-starter who anticipates needs and executes independently. Calm, organized, and dependable - especially when things move fast. What we expect: Executives operate at peak efficiency with all administrative, personal, and logistical details handled seamlessly. Household and business systems run smoothly with minimal oversight. Travel, events, and projects are executed on time and on budget. The Guerra family experiences complete confidence that everything is under control. Schedule: Full-time, hybrid and on-site role based in Miami, FL Flexibility required for occasional evenings, weekends, or travel as needed. Compensation: $60,000-$75,000 total compensation potential Includes base salary plus opportunity for annual performance bonuses. Benefits: Competitive pay with annual bonus potential Paid personal days, national holidays, and birthday PTO 401(k) with company contributions Access to internal events and team experiences Laptop, printer, and professional tools provided Treated as a valued member of the internal leadership support team What We Value: At Guerra Wealth Advisors, we operate by five core values that guide everything we do: Always Be Learning - Growth is constant. Stay curious and improve relentlessly. Your Words Matter - Speak with clarity, honesty, and intent. All for One, One for All - No egos, no silos - just teamwork and shared accountability. Take Ownership - Own the outcome. Follow through and get it done. Do the Right Thing - Integrity first, always. If you take pride in excellence, thrive in high-trust environments, and love supporting leaders who move fast and think big - this is your opportunity. Apply today and become an indispensable part of the Guerra Family team.

Job Title: Executive Personal Assistant to CSO Department: Administration Reports to: CSO DreamFields is one of the top five cannabis companies in the industry through our leading #1 pre-roll brand, Jeeter. We are passionate about producing world-class marketing, high-quality, innovative products, delivering exceptional customer experiences, operating cutting-edge processes, and fostering an amazing company culture and thriving work environment. With over 1,500 employees, we are proud to be one of the most loved employers in the industry. As one of the fastest-growing companies in the cannabis industry, DreamFields continues to experience exponential growth and is aggressively expanding nationally into all legalized cannabis states in the USA. Job Summary: The Executive Personal Assistant to the CSO is a pivotal role responsible for managing the day-to-day administrative and personal needs of the CSO. This position ensures seamless coordination of schedules, communications, and tasks to support the executive in leading a fast-growing cannabis company. The role involves managing complex calendars, organizing travel arrangements, preparing high-level meeting materials, and acting as a liaison with internal and external stakeholders. This position requires a high degree of professionalism, confidentiality, and the ability to thrive in a dynamic and fast-paced environment. Key Responsibilities: Provide direct support to the CSO, assisting with all aspects of daily business tasks. Act as a liaison between the CSO and internal/external parties. Manage complex calendars and schedules. Maintain and refine internal processes to improve workflows. Oversee expense management and reporting. Facilitate meeting preparation, attend high-level meetings, document notes/minutes, and follow up on action items post-meeting. Provide administrative support for inter-departmental projects and events. Oversee high-priority project management tasks. Manage multiple lines of incoming and outgoing communication. Coordinate travel arrangements, itineraries, and related logistics. Create dynamic presentations using PowerPoint, Canva, or similar tools, and manage data input in Excel. Complete personal tasks as directed. Required Skills/Abilities: Exceptional organizational skills, meticulous attention to detail, and outstanding communication abilities. Ability to multitask effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and project management tools (e.g., Asana). Maintain a professional appearance and demeanor at all times. Demonstrated commitment to confidentiality and discretion. Education and Experience: Minimum of 3 years of experience in a similar role. Bachelor's degree preferred but may be supplemented with relevant work experience. Physical Requirements: Ability to commute regularly to Miami. Availability to travel to other cities/states as needed. Reliable transportation is essential. EEOC: DreamFields is proud to be an equal opportunity workplace. We are committed to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. All candidates must be willing to submit to a background check to be considered for the position.

Role- Purchase Executive Salary- 4.5 lpa to 6 lpa Disability- Locomotor disability, Vision impaired (50%), Hard of hearing (50%) Experience- Essential Excel expertise Basic commercial knowledge Desired Previous purchase experience SAP/ERP exposure Functional Competencies Basic commercial knowledge Conversant with Excel, Word, SAP Behavioral Competencies Communication skills (written and verbal) for coordination with internal and external stakeholders Time management skills Additional Requirements Document Details Written By Date 05/April/2021 Validated By Date Approved By Date Roles & Responsibilities PR to PO or any manual POs. Also, ensure timely release of manual POs from releasing authority (ZPR50).  Ensure commitments from vendors on on-time deliveries once POs are raised or any deviations to the supplies to be escalated  Ensure and maintain on-time Price Change (PIR) and Purchase related planning master data (PM Ordering System) as per stated guidelines in Asian Paints Quality Systems (APQS)  Ensure vendor's portal or boardwalk usage compliance and co-ordination with IT if any issue  Support Manager-Purchase for the quarterly Packing Material costing work by preparing/updating base files. Also, prepare MIS whenever sought by function  Servicing the consumption plans and also ensuring maintaining exact pre-determined inventory levels. Review plan coverages regularly and escalate issues pro-actively  Quality rejection handling and CAPA closures in SAP as guided by Manager  Maintain system hygiene by updating the correct master data like vendor master, , valid open POs in the system  On-time generation of monthly reports such as Vendor Performance Also, ensure the correctness of the reports.  Co-ordinate with suppliers, shared services (SSC), taxation for payment, Finance, waybill related issues, detention related issues. Ensure prompt response to the stakeholders on queries sought by stakeholders.  Ensure on-time actions on quarterly slow-moving report, dead-reg & dead-mat. Also, on-time disposal of rejected stock with help of manager, plant and vendor.  Ensure 100% compliance to the purchase related APQS processes in terms of following activities as stated in process and ensure data capture in QRs as per APQS. If any issue in understanding or scope for improvement to be discussed with Manager.  Ensure timely raising of debit /credit notes to the vendor based on the quality rejections or any other issue highlighted by the plants / vendors etc.  Actively participate and complete assigned projects. Qualifications Essential Graduate Desired Commercial graduate Additional Information All your information will be kept confidential according to EEO guidelines.

Role- Purchase Executive Salary- 4.5 lpa to 6 lpa Disability- Locomotor disability, Vision impaired (50%), Hard of hearing (50%) Experience- Essential Excel expertise Basic commercial knowledge Desired Previous purchase experience SAP/ERP exposure Functional Competencies Basic commercial knowledge Conversant with Excel, Word, SAP Behavioral Competencies Communication skills (written and verbal) for coordination with internal and external stakeholders Time management skills Additional Requirements Document Details Written By Date 05/April/2021 Validated By Date Approved By Date Roles & Responsibilities PR to PO or any manual POs. Also, ensure timely release of manual POs from releasing authority (ZPR50).  Ensure commitments from vendors on on-time deliveries once POs are raised or any deviations to the supplies to be escalated  Ensure and maintain on-time Price Change (PIR) and Purchase related planning master data (PM Ordering System) as per stated guidelines in Asian Paints Quality Systems (APQS)  Ensure vendor's portal or boardwalk usage compliance and co-ordination with IT if any issue  Support Manager-Purchase for the quarterly Packing Material costing work by preparing/updating base files. Also, prepare MIS whenever sought by function  Servicing the consumption plans and also ensuring maintaining exact pre-determined inventory levels. Review plan coverages regularly and escalate issues pro-actively  Quality rejection handling and CAPA closures in SAP as guided by Manager  Maintain system hygiene by updating the correct master data like vendor master, , valid open POs in the system  On-time generation of monthly reports such as Vendor Performance Also, ensure the correctness of the reports.  Co-ordinate with suppliers, shared services (SSC), taxation for payment, Finance, waybill related issues, detention related issues. Ensure prompt response to the stakeholders on queries sought by stakeholders.  Ensure on-time actions on quarterly slow-moving report, dead-reg & dead-mat. Also, on-time disposal of rejected stock with help of manager, plant and vendor.  Ensure 100% compliance to the purchase related APQS processes in terms of following activities as stated in process and ensure data capture in QRs as per APQS. If any issue in understanding or scope for improvement to be discussed with Manager.  Ensure timely raising of debit /credit notes to the vendor based on the quality rejections or any other issue highlighted by the plants / vendors etc.  Actively participate and complete assigned projects. Qualifications Essential Graduate Desired Commercial graduate Additional Information All your information will be kept confidential according to EEO guidelines.

Greet persons entering the office, determine nature and purpose of visit, and direct/escort to destination. Open, read, and prepare answers to routine letters. Locate and attach appropriate files to incoming correspondence requiring replies. Take and distribute meeting minutes to appropriate individuals. Handle and distribute incoming and outgoing mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Transmit information or documents using a computer, mail, or facsimile machine. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Operate standard office equipment other than computers such as telephone, typewriter, fax, photocopier, calculator, and electronic peripherals. Document and communicate all guest requests/complaints to appropriate personnel. Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Speak with others using clear and professional language, and answer telephones using appropriate etiquette. Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors. At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.

Executive Assistant and Operations Coordinator Position Type: Full-time Salary: $60,000 - $65,000 Deadline to apply: January 31, 2026 but will be reviewing apps on a rolling basis! About America On Tech: America On Tech (AOT) is a national nonprofit preparing the next generation of technology leaders from underestimated communities. Since 2014, AOT has provided no-cost tech education and workforce training to students in NYC, LA, Miami, and Atlanta. AOT equips young people with in-demand skills in AI, Web Development, Data Science, and more, creating pathways to higher education and careers. To date, AOT has served 6,600+ students, facilitated 1,500+ paid internships. AOT alumni are twice as likely to attend college and five times more likely to pursue tech degrees. Learn more at ********************* Who We Are Looking For: We are seeking a highly organized, proactive, and resourceful Executive Assistant & Operations Coordinator to support our executive team and ensure smooth day-to-day business operations. This hybrid role combines high-level administrative support with operational coordination, making it ideal for someone who thrives in a fast-paced environment, enjoys solving problems, and can anticipate needs before they arise. Responsibilities: Executive Support Manage complex calendars across multiple time zones, including scheduling, rescheduling, and prioritizing meetings. Coordinate domestic and international travel, including flights, accommodation, itineraries, and expense reconciliation. Serve as a gatekeeper by triaging emails, tracking follow-ups, and drafting communications on behalf of executives. Prepare meeting agendas, briefing materials, presentations, and post-meeting action summaries. Maintain discretion and confidentiality regarding sensitive business information. Complete a variety of special projects including creating presentations, financial spreadsheets and special reports Provide support on additional projects that fall under the purview of the CEO and President as needed Operations and Finance Coordination Support operational processes including office management, vendor coordination, and procurement. Assist with onboarding and offboarding logistics for employees, including equipment distribution and account access. Help maintain systems and tools such as project management platforms, CRM software, HR systems, or shared drives. Manage internal documentation, ensuring information is up-to-date and accessible. Coordinate company events, team meetings, retreats, and culture-building activities. Process weekly invoices and contractor payments and help manage the AP expense tracker Help with the HR coordination; regularly use online Applicant Tracking System through TriNet Process transactions and student stipends during semester. Project & Process Management Track deadlines, deliverables, and priorities across cross-functional projects; flag risks and ensure accountability. Conduct research, gather data, and prepare summaries to support decision-making. Identify administrative or operational inefficiencies and recommend improvements. Support special projects as assigned by leadership. Qualifications: 3+ years in an Executive Assistant, Operations Coordinator, or hybrid administrative/operations role. Exceptional organizational and time-management skills with the ability to manage competing priorities. Strong written and verbal communication skills. Proficiency with tools such as Google Workspace and Salesforce; experience with project management tools a plus. High level of professionalism, discretion, and judgment. Ability to work independently, anticipate needs, and take ownership. Strong project management, and vendor coordination skills. Highly organized, proactive, and comfortable navigating multiple deadlines in a fast-paced environment. Commitment to America On Tech's mission and values. Benefits of Working at America On Tech: Hybrid work model (1 day in-person with additional in-person time required for in-person student and/or recruitment events; these will be scheduled and communicated in advance as much as possible) Medical, dental and vision insurance Pre-tax commuter benefits 20 paid vacation days per year 2 week holiday vacation at the end of the year 10 organizational holidays per year 1 PTO day for your birthday 56 hours of paid sick time 6% 401K Match (after one year) Background Check Disclosure: All positions at America on Tech, Inc. require at least some interaction with minors (see list of duties for specific details). Therefore, candidates must undergo a background check to ensure the safety of the youth we serve. Candidates will be informed about the background check process and will have the opportunity to discuss any relevant issues. Applicants in California will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act, while also adhering to CANRA and any other state or local ordinances regarding the protection of minors. How to apply: ********************************************************************************************************************** All applicants will be considered. Only those selected for an interview will be contacted. AOT is an Equal Opportunity Employer and does not discriminate on the basis of race, color, gender, disability, age, religion, sexual orientation, or national or ethnic origin.

We are seeking a highly organized and detail-oriented Executive Assistant/Special Projects Coordinator supporting an Executive and their team engaged in Government Affairs and Public Relations. The Executive Assistant/Special Projects Coordinator performs the following essential functions: * Providing high-level executive administrative support to a Senior Executive and their team * Calendar management and appointment scheduling * Coordinating travel arrangements and being available to travel as needed * Coordinating special events * Develop local regional contacts and surrogates to create partnerships with Florida government officials (tours, town halls, press conferences, speaking opportunities) * Scheduling meetings with newly elected Florida members and leadership in targeted committees on State/Federal level * Identify through trend tracking opportunities, trends, and innovations in Florida's workforce and talent pipeline to remain current with talent and workforce demands * Assisting with special projects * Plan, coordinate, and prepare materials for meetings * Take meeting minutes, track action items and ensure follow up on deliverables EDUCATION, EXPERIENCE AND TRAINING: * Bachelor's degree * Strong communication and interpersonal skills * Prior experience supporting C-suite Executive and their team required. * Proven ability to work under pressure while maintaining a positive team attitude. * Ability to work in a fast-paced environment with competing deadlines and changing priorities * Ability to manage complex calendars and travel arrangements. * Excellent computer skills * Will require some travel

Under limited supervision the purpose of the job is to provide and oversee a diverse range of support activities for a department, which require specialized knowledge and comprehensive administrative, organizational, and operational skills. Employees in this classification are responsible for participating in operational planning and coordinating the development and administration of departmental operating policies and procedures. Composes and/or assists in the development of manuals, grant proposals, and/or similar documents. Serves as an administrative liaison with internal departments and outside agencies, as required. Trains, supervises, and evaluates administrative staff engaged in various support activities. Performs related work as directed. Minimum Education: * Associate degree required. Bachelor's degree strongly preferred. * An equivalent combination of experience and education may be considered. Minimum Experience/Training: * At least seven years of general administrative support, office, or related experience required. Three years must be at the executive/office management level. Two years of direct supervisory or lead experience required. Experience in a higher education setting preferred. Essential Functions: * Daily - 10%: Responsible for the protection and safe-keeping of confidential data acquired during the course of work using discretion and judgment regarding payroll, salary or related issues. * Daily - 10%:Performs complex and diverse duties in support of a work area or group of individuals, programs and projects which requires interpretation and resolutions of highly varied situations and problems. * Daily - 10%: Composes and edits internal and external correspondence and documents including Power Point presentations, desktop publishing, Excel spreadsheets and tables. * Other As needed - 10%: Coordinates initiatives such as grant proposals and site visits. May be involved with research and document preparation for accreditation and institutional effectiveness, etc. May update department webpages. * Daily - 10%: Monitors and orders inventory. Establishes supply budgets; selects vendors, uses signature, and authorizes purchases. Responsible for staying within budget and following budgetary guidelines; participates in the planning of budgets. * Other As needed - 10%: Plans and coordinates short-term and future high profile events. Typically creates such events from scratch. This includes invitations developed with designer and preparation/development of tentative guest lists. Planning typically requires coordination and input from multiple people/units. May represent work area at such events. * Daily - 15%: Schedules complex appointments, answers phone, meetings, and travel arrangements working with multiple calendars and constituents; attends meetings; records, interprets, and distributes minutes from said meetings. * Daily- 10%: Working with leadership, drafts, monitors, and reconciles budgets. Investigates and reconciles accounting statements, fixes discrepancies, maintains personnel commitments, checks salaries, performs projections for individual accounts, monitors spending limits. Prepares and processes purchasing and accounting forms. * Daily - 5%: Delegates to and follows-up on work of others. Trains others regarding policies and procedures. May audit work of others for accuracy. May assist in the hiring decision for lower-level staff. * Other As needed - 10%: Performs other related duties as required, including work performed at lower levels, when necessary. Knowledge, Skills, and Abilities: * Advanced PowerPoint skills. * Ability to train and coordinates work of lower-level, office support staff, student employees, and/or temporary staff * Ability to compose and/or assist in the development of manuals, annual reports, and/or similar documents. * Requires office management and supervisory skills. Requires thorough understanding of own work and how it impacts operations outside own work unit. * Ability to recognize needs of unit and how it impacts other areas at Broward and understand own role relative to all areas. * Advanced and varied computer software skills required. Able to identify and learn new programs and software skills as necessary. Easily navigates the Internet; performs more complex searches. * Excellent interpersonal and communication skills in order to represent the work area and the larger Broward community. Our Culture: * At Broward College, our leaders embody a culture of competence, care, character, composure, and courage. We prioritize serving each other and our students through high-quality guidance, mutual respect, resilience, and fair, thoughtful decision-making, all while upholding the values of integrity, transparency, and honesty. Broward College offers an exceptional benefits package, including, but not limited to: * Affordable High Quality Healthcare Insurance (Medical, Dental & Vision) * Retirement Options - Florida Retirement System (FRS) Pension Plan or the FRS Investment Plan * Wellness Program * Vacation/Paid Time Off * Winter and Spring Break Off * Paid Parental Leave * Tuition Assistance and Tuition Reimbursement are available to employees and family members Job Title Senior Executive Assistant Position Number P0078833 Job Status Full time Regular Department Marketing Location Willis Holcombe Center Pay Grade 415 Salary $49,500 - $56,500 (Salary commensurate with education and experience) Work Shift First Shift Work Schedule Monday-Friday/Weekends/Varies Hours Per Week 40 Posting End Date Open Until Filled Comments To be considered for this position, a completed online employment application form along with a resume are required. Designated Essential Personnel No FLSA Status Exempt Position Classification Professional Technical Staff (PTS) Special Instructions to Applicant: For positions requiring a degree, the official transcripts are required upon hire. An unofficial copy of the degree/transcript is acceptable during the application process and must be attached to the online application. If unable to attach the documentation, please email document to **************** or fax to ************, stating clearly the position name(s) and position number(s) the transcript is to be attached to. Foreign Transcript: Transcripts issued outside of the United States require a equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the application deadline. All required documentation must be received on or before the job posting end date. Please note that multiple documents can be uploaded in the "Resume/CV/Transcript/License/Certification" section of the application Please refer to link with the instructions on how to submit an application with multiple documents. *********************************************************************************** Employment is contingent upon successful completion of the required background screening process. Broward College uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 Form and provide documentation of your identity for employment purposes. Broward College is an equal opportunity employer and strongly encourages applications from eligible veterans and spouses of veterans, underrepresented groups, including minorities, women, and persons with disabilities. The College does not discriminate on the basis of age, color, disability, gender identity, genetic information, national origin, race, religion, sexual orientation or any other legally protected classification. For inquiries regarding Title IX and the college's non-discrimination policies, contact the Vice President for Talent and Culture at ************, Broward College, 6400 NW 6th Way, Fort Lauderdale, FL 33309. Applicants needing a reasonable accommodation with the application process, please contact the Talent and Culture Department at ********************. Disclaimer The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted of describe all the specific duties and responsibilities that may be required in any particular position. Directly related education/experience beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Broward College reserves the right to revise or change job duties, job hours, and responsibilities.

POSITION: Administration InternDEPARTMENT: Organizational/VariousREPORTS TO: Senior Director of Human ResourcesSTATUS: Internship, Unpaid SUMMARY: This is an exciting opportunity for an individual interested in a career in Administration, Management or Human Resources. Intern will observe, learn, and develop skills necessary to explore career opportunities within the chosen field by collaborating with organizational professionals. Individuals may qualify for college credit if allowed by their college/university. This is position is an unpaid internship. LEARNING EXPERIENCE Intern will learn and be exposed to : The administrative and management acumen of a major non-profit sports and event organization Learn the inner workings of the human resources, business office and front desk receptionist functions (i.e. answering phones, receiving mail/packages, assisting visitors and guests, etc.) Detail and hands on performance of various administrative and technical functionalities Business, social etiquettes and techniques to develop and enhance business communication skills Opportunity to participate in performing special projects within other departments (Events, Executive Office, Partnership, Ticket & Sales, Marketing, etc.) Attend and assist with career fairs as needed Demonstrating positive organizational team building and teamwork behaviors Interact and engage professionally with individuals through verbal and non-verbal communication skills Exposure to the tracking, scanning and filing of pertinent documents Assist with staff training, orientation sessions, and employee relations projects Opportunity to attend and support organizational and festival events Assist in research and preparation of materials Enhance computer skills through extensive use of software programs Other opportunities as may be available PREREQUISITES: Pursuing a degree Proficiency in MS Outlook, Word, Excel, PowerPoint, Photoshop, Publisher and typing skills Ability to lift a minimum of 20 pounds Note: Preferred commitment of a minimum of 20 hours a week consistent with academic demands/schedule.

Shiraz Events is an award winning full service Catering, Model Staffing, Production and Design company with offices in New York, Miami, Los Angeles and London. Founded in 2001 by President Shai Tertner, Shiraz provides creative Catering and Staffing services for diverse corporate clients including Google, Moet Hennessy, Microsoft, Versace, Vanity Fair, Calvin Klein, Crate & Barrel, Mac Cosmetics, Tommy Hilfiger and Bentley to name a few. ******************** Job Description The Administrative Intern develops building-level administrative skills by assisting the President and other members of the Shiraz Events team in providing professional leadership to organize, administer, and provide support for a creative events company. Providing research and administrative assistance for special projects as assigned Performing work assignments in support of departmental goals Supporting general office duties such as, answering phones, data entry, distributing mail, filing, etc. Scheduling appointments and managing calendars for management Suggesting ways to make internal operations more efficient and productive Performing other tasks and assuming other responsibilities as assigned by management Additional Information All your information will be kept confidential according to EEO guidelines. This internship is unpaid but offers valuable event industry experience

We are seeking a highly motivated and detail -oriented individual to join our team as a Franchisor Administrative Assistant Intern. The successful candidate will work alongside our franchising team to gain valuable experience in the franchising industry while providing administrative support for various franchise -related tasks. The Franchisor Administrative Assistant Intern will be responsible for assisting with administrative duties and ensuring that all franchise -related tasks are handled efficiently and accurately. Key Responsibilities: Assist with the management of franchise contracts and documents, including coordinating the execution and distribution of agreements, amendments, and disclosures Help maintain accurate and up -to -date franchisee records and files, including contact information, financial data, and other relevant documentation Respond to franchisee inquiries and requests for information in a timely and professional manner Assist with the planning and coordination of franchisee training programs, conferences, and events Conduct research and prepare reports on franchise -related topics, as needed Provide general administrative support to the franchising team, including managing calendars, scheduling appointments, and preparing documents and presentations Perform other duties as assigned by the Franchisor Requirements Currently enrolled in a business administration or related program at an accredited college or university Basic knowledge of administrative tasks and functions Strong attention to detail and accuracy Excellent written and verbal communication skills, with the ability to communicate professionally with franchisees, colleagues, and vendors Proficiency in Microsoft Office (Word, Excel, PowerPoint) Ability to maintain confidentiality and handle sensitive information with discretion Positive attitude, with a commitment to providing exceptional customer service This is a paid internship and the successful candidate will be expected to work a minimum of 15 -20 hours per week. If you meet the qualifications and are interested in this opportunity, please submit your resume and cover letter for consideration. Benefits • Gain hands -on experience in the Dry Cleaning Industry • Develop critical skills that will be applicable in future roles If you are interested in joining our team, please submit your resume and cover letter for consideration.

Internship Job Description INTERN TITLE: Youth Ministry Admin Intern DEPARTMENT: Youth Ministry REPORTS TO: Youth Groups Coordinator DAYS/HOURS: Thursday - Sunday (20-25 hours) ____________________________________________________ Mission of Calvary Chapel: At Calvary Chapel, we are called to make disciples of Jesus Christ by connecting people to God, people to people, and people to outreach. Our vision is to reach our community and change our world. As staff members and interns, it's not what we do, it's who we are. Mission of Youth Ministry: Love God. Love People. Have fun. Our mission is to lead students into a lifelong relationship with Jesus by cultivating a love for God, a love for people, and a joy-filled faith. We do this by creating a culture centered on God's presence, grounded in His Word, strengthened through discipleship, and lived out in community and spiritual disciplines. Role of Youth Admin Intern: Create content and distribute weekly communications to students and parents using Ministry Platform and external email tools such as MailChimp, Blackpulp, and Parent Handout. Update new student/family database records. Link families together Add parent records to Mailchimp Keeping track of ministry supplies. Assist the youth ministry team with all administrative needs. Facilitate tracking, measuring, and reporting for youth ministry reports. Help manage and create content for our social media accounts. Assist with Youth Events administration needs. Assist with weekend services. Assist with Youth Events as needed. Learning goals: Develop skills in communication tools and platforms (e.g., Ministry Platform, Mailchimp). Gain experience in creating and managing digital communications. Strengthen organizational and administrative abilities. Learn to manage and maintain accurate ministry records. Assist with the planning and execution of events and services. Build teamwork and collaboration skills within a ministry setting. Create and manage content for social media engagement. Improve verbal and written communication in a ministry environment. Grow in interpersonal relationships with students, families, and staff. Participate in personal and leadership development through cohort learning. You Are: Convinced a relationship with Jesus changes everything in a person's life. Committed to keeping your family as your first ministry. Dedicated in your personal study of God's Word. Consistently placing a high priority on worship and your personal prayer life. Attending weekly services. Obedient to God to take a Sabbath and make space for soul keeping. Deeply compassionate towards people who are in need or hurting. Excited about global missions and local outreach - you want to change the world. Willing to give up personal pleasures and freedoms in order to live a life above reproach and that is aligned with scripture and our Leadership Covenant. Effective in written, listening, and oral communication skills. Work Schedule: Thursday: 9a - 5p Friday: 9a - 2p (Intern Cohort) Saturday: 2:30p - 8:30p Sunday: 8:30a - 2:30p *Hours and days may vary depending on campus-wide events taking place. Additionally, you may have to bend, sit, or stand for prolonged periods of time, lift, pull, push and/or move up to 35 lbs

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. Sets up meetings for Board Approval process. Keeps packages updated with new memos and policies as required. Prepares any resident information packages that require Board approval, (i., e., Architectural Modification). Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed. Follows safety procedures and maintains a safe work environment. Other duties as required. Skills & Qualifications: Associates degree with concentration in business preferred, or equivalent combination of education and experience. Three (3) to Five (5) plus years of related work experience. Computer literacy: Intermediate proficiency in Microsoft Windows software. Must possess strong administrative background. Strong working knowledge of customer service principles and practices. Excellent interpersonal, office management and communications skills. Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: Physical demands include the ability to lift up to 50 lbs. Standing, sitting, walking and occasional climbing. Required to work at a personal computer for extended periods of time. Talking on the phone for extended periods of time. Ability to detect auditory and/or visual emergency alarms. Ability to work extended/flexible hours, weekend, and attend Board meetings as required. Driving when necessary. Additional Information Schedule: Monday-Friday 8:00am - 4:30pm What We Offer: As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $19 -$23 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

Open Requirements for Person with Disability Role- Purchase Executive Work Mode- Work from Office Interview Mode- Walk in Interview Experience- 3-5 Years Ctc- 4-6LPA Disability Type- Locomotor Disability, Low Vision, Hard of Hearing, Dwarfism, Muscular Dystrophy, Blood Disorder Job Description- 1. Regular purchase supply of products/materials. 2. Track and record orders. 3. Receive orders and document arrivals. 4. Manage supply base. 5. Continuous & timely follow-ups with vendors for their pending materials as per purchase order, similarly follow-ups for their payments & compliance like vendor code, vendor registration & Vat certificates etc. 6. Material & Purchase requisition with proper justifications along with correct supportive points (Budget, Material code, WBS & Plant code). Qualifications Diploma and B.E Additional Information All your information will be kept confidential according to EEO guidelines.

Job Description Job Title: Executive Personal Assistant to CSO Department: Administration Reports to: CSO DreamFields is one of the top five cannabis companies in the industry through our leading #1 pre-roll brand, Jeeter. We are passionate about producing world-class marketing, high-quality, innovative products, delivering exceptional customer experiences, operating cutting-edge processes, and fostering an amazing company culture and thriving work environment. With over 1,500 employees, we are proud to be one of the most loved employers in the industry. As one of the fastest-growing companies in the cannabis industry, DreamFields continues to experience exponential growth and is aggressively expanding nationally into all legalized cannabis states in the USA. Job Summary: The Executive Personal Assistant to the CSO is a pivotal role responsible for managing the day-to-day administrative and personal needs of the CSO. This position ensures seamless coordination of schedules, communications, and tasks to support the executive in leading a fast-growing cannabis company. The role involves managing complex calendars, organizing travel arrangements, preparing high-level meeting materials, and acting as a liaison with internal and external stakeholders. This position requires a high degree of professionalism, confidentiality, and the ability to thrive in a dynamic and fast-paced environment. Key Responsibilities: Provide direct support to the CSO, assisting with all aspects of daily business tasks. Act as a liaison between the CSO and internal/external parties. Manage complex calendars and schedules. Maintain and refine internal processes to improve workflows. Oversee expense management and reporting. Facilitate meeting preparation, attend high-level meetings, document notes/minutes, and follow up on action items post-meeting. Provide administrative support for inter-departmental projects and events. Oversee high-priority project management tasks. Manage multiple lines of incoming and outgoing communication. Coordinate travel arrangements, itineraries, and related logistics. Create dynamic presentations using PowerPoint, Canva, or similar tools, and manage data input in Excel. Complete personal tasks as directed. Required Skills/Abilities: Exceptional organizational skills, meticulous attention to detail, and outstanding communication abilities. Ability to multitask effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and project management tools (e.g., Asana). Maintain a professional appearance and demeanor at all times. Demonstrated commitment to confidentiality and discretion. Education and Experience: Minimum of 3 years of experience in a similar role. Bachelor's degree preferred but may be supplemented with relevant work experience. Physical Requirements: Ability to commute regularly to Miami. Availability to travel to other cities/states as needed. Reliable transportation is essential. EEOC: DreamFields is proud to be an equal opportunity workplace. We are committed to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. All candidates must be willing to submit to a background check to be considered for the position.