Executive administrative assistant jobs in The Woodlands, TX - 410 jobs

Senior Administrative Assistant Employment Type: Contract to Hire Schedule: M-F 8-5pm Pay: $38 - $43 / Hour DOE is eligible for medical, dental, vision, and 401(k). Description: Meeting coordination/scheduling Expense reporting Event Coordination Daily mailbox check and mail distribution Daily food replenishment & cleanup Food purchasing (coffee, perishables, snacks, drinks) Office cleanliness Office services (equipment maintenance, access cards, etc.) Office supplies and storage closet Building liaison (office issues, closures, security clearances, parking, etc.) Reception coverage Auditing information/reformatting Contact updates and additions Tracking interactions / meeting notes Qualifications: Minimum 5 solid years of EA experience/Sr. Admin experience (supported Senior to C level individuals). Proven experience working in a professional environment (O&G, legal, banking, investment, etc). Event planning experience.

This is a high-visibility role designed for a seasoned professional who thrives on complexity and meaningful responsibility. The position plays a critical role in supporting organizational effectiveness and supporting strategic initiatives across multiple departments and locations. We are seeking an experienced and polished professional who operates with precision in a fast-paced environment and brings a high level of judgment and discretion. The ideal candidate will serve as a trusted partner to senior leadership, seamlessly balancing complex administrative execution with strategic insight. This role offers a compelling opportunity to deepen impact, expand scope, and directly influence both operational excellence and the effectiveness of a key executive. Key Responsibilities: Executive & Administrative Support Own and strategically manage complex calendars across multiple time zones, anticipating conflicts and optimizing executive time. Lead preparation of meeting agendas and materials, and proactively track and drive completion of action items. Act as a trusted liaison between executive leadership and internal and external stakeholders, ensuring clear and effective communication. Draft, review, and manage high-level correspondence with exceptional accuracy, judgment, and professionalism. Safeguard sensitive corporate and personal information with the highest level of discretion and confidentiality. Committed to delivering exceptional service and supporting others to achieve their full potential. Travel & Logistics Management Coordinate complex domestic and international travel, including flights, accommodations, transportation, and detailed itineraries Track and optimize travel rewards programs and ensure compliance with corporate travel policies Provide real-time travel support and troubleshoot logistics as needed Project Coordination & Operations Support the execution of strategic initiatives and cross-functional projects Track project milestones and updates using tools such as Microsoft Office Finance & Budget Support Reconcile corporate credit card expenses and code invoices for accounts payable submission Assist with monitoring departmental budgets and resolving discrepancies in partnership with finance Coordinate with vendors and suppliers on service agreements and procurement needs Technology & Communication Leverage Microsoft Office and collaboration platforms (e.g., Outlook, Teams, Zoom) to support efficient workflows Stay informed on all related projects and recommend tools or processes to enhance productivity Personal Assistance (as needed) Coordinate personal appointments and handle errands to support executive productivity Manage mail, packages, and miscellaneous administrative tasks as needed Qualifications: Bachelor's degree required Minimum of 8 years' experience supporting senior executives in a fast-paced, growth-oriented environment Exceptional written and verbal communication skills Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) Strong organizational and time-management skills with the ability to manage competing priorities Demonstrated discretion and professionalism in handling confidential information Proactive, resourceful, and solution-oriented mindset with meticulous attention to detail Ability to work on-site full time, Monday-Friday, with flexibility for occasional after-hours support and travel

ABOUT OUR CLIENT Our Client is a commercial real estate organization known for its dynamic leadership and fast-paced, high-performance environment. The company values precision, discretion, and operational excellence, and supports senior leadership with trusted professionals who thrive behind the scenes. ABOUT THE ROLE The Executive Personal Assistant will provide high-level administrative and personal support to the CEO, ensuring seamless day-to-day operations across both professional and personal responsibilities. This role is ideal for a highly organized, proactive professional who anticipates needs, exercises sound judgment, and handles sensitive matters with absolute discretion. RESPONSIBILITIES Provide comprehensive personal and executive administrative support to the CEO Manage billing, personal finances, and expense tracking for the CEO and family members Oversee payment schedules and coordination for household staff Coordinate meetings, appointments, complex travel arrangements, and conference calls Prepare agendas, briefing materials, and follow-up action items for meetings Take meeting minutes and ensure timely follow-through on deliverables Liaise with internal and external stakeholders including clients, vendors, and board members Screen, prioritize, and respond to incoming calls and emails on behalf of the CEO Draft, edit, and proofread correspondence, reports, and presentations Maintain highly organized electronic and paper filing systems Monitor daily AMEX activity for the CEO and staff, ensuring proper limits, payments, and receipt collection Prepare monthly reconciliation reports for both company and personal expenses Coordinate with the Office Manager to manage office supplies and vendor relationships Ensure the CEO's office environment remains organized, efficient, and fully functional QUALIFICATIONS Bachelor's degree in Business Administration, Communications, or a related field preferred Minimum of five years of experience in an executive assistant or similar senior administrative role Experience managing complex schedules, logistics, and competing priorities Strong organizational and time management skills with exceptional attention to detail Excellent written and verbal communication skills High level of discretion, professionalism, and confidentiality Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook Ability to multitask, prioritize effectively, and work independently with minimal supervision Strong interpersonal skills and a polished professional demeanor PREFERRED QUALIFICATIONS Additional training or experience as an Accounting Assistant or Administrative Assistant Prior experience supporting a C-level executive in a fast-paced environment

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Key Responsibilities: 1. Administrative Support: Manage billing and personal finances for a family business Oversee payment schedules for household staff Coordinate meetings, appointments, travel arrangements, and conference calls Liaise with internal and external stakeholders, including clients, vendors, and board members Maintain an organized filing system of paper and electronic documents 2. Meeting Coordination: Schedule and coordinate meetings and events, including preparing agendas, taking minutes, and following up on action items Ensure executives are well-prepared for meetings, including providing necessary materials and briefing notes 3. Travel Management: Arrange complex and detailed travel plans, itineraries, and agendas Compile documents for travel-related meetings. 4. Communication: Screen and direct incoming calls and emails; prioritize and respond appropriately Draft and edit correspondence, reports, and presentations Act as a point of contact between executives and internal/external clients 5. Personal Finances: Monitor daily activity of AMEX for CEO and staff Ensure payments are made, credit card limits are managed, and receipts are collected Put together a monthly reconciliation report for company and personal expenses 6. Office Management: Work with Office Manager to ensure office supplies and manage vendor relationships Ensure the CEO's office environment is organized and functional Skills and Qualifications: Bachelor's degree in Business Administration, Communications, or related field preferred Additional qualifications as an Accounting Assistant or Administrative Assistant are a plus Minimum of 5 years experience in an executive assistant role or similar capacity Experience in managing multiple priorities, administrative coordination, and logistics Exceptional organizational and time management skills Strong verbal and written communication abilities Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Ability to multitask and prioritize tasks effectively High degree of discretion and confidentiality Professional demeanor and strong interpersonal skills Ability to work independently with minimal supervision

Executive Assistant We're looking for an exceptional Executive Assistant to support the President of our architecture firm. This is someone who has supported a CEO or President and is comfortable owning both executive support and office operations. You'll be the President's right hand, the face of the office, and the person who ensures everything-from meetings to the front desk to the overall workspace-runs flawlessly. About Us: Identity Architects is a dynamic architectural firm dedicated to creating innovative and sustainable designs that inspire and enrich communities. We believe in fostering a collaborative and supportive work environment where all team members' contributions are valued and respected. Position Overview: As an Executive Assistant at Identity Architects, you will be supporting the firm's leadership and ensuring the smooth operation of the office. This position provides high-level, strategic administrative support to the President while also overseeing front office and day-to-day office operations. The role serves as a key point of contact for internal and external stakeholders and is responsible for maintaining a professional, organized, and welcoming office environment. Qualifications: Minimum 5-7years of experience supporting a CEO, President, or senior executive Prior experience in an architecture, construction, engineering, or professional services firm is strongly preferred Proven ability to manage both executive-level support and office operations simultaneously Exceptional organizational, time management, and multitasking skills Strong written and verbal communication skills High degree of professionalism, discretion, and emotional intelligence Proficiency in Microsoft Office and familiarity with design-oriented environments Comfortable in a role that blends strategic executive support with hands-on office management Key Responsibilities: Provide high-level, proactive executive support to the President, including complex calendar management, meeting coordination, travel planning, and expense management Act as a trusted partner and gatekeeper to the President, managing communications, priorities, and confidential information with discretion and professionalism Anticipate executive needs and independently resolve scheduling, operational, and administrative challenges Prepare and edit correspondence, presentations, reports, and briefing materials with exceptional accuracy and attention to detail Serve as a primary liaison between the President and internal teams, clients, consultants, and external partners Oversee front office and office operations, including receptionist coverage and day-to-day office functionality Ensure the office environment is organized, polished, and reflective of a professional, design-focused firm Manage office systems, supplies, vendors, and service providers to support operational efficiency Balance executive-level responsibilities with hands-on office management, adjusting priorities as needed in a fast-paced environment Support additional leadership initiatives, special projects, and administrative needs as required Benefits: 401k Retirement Plan Paid Time Off (progressive) Birthday Holiday (on top of other approved company holidays) Medical, Dental and Vision Health Insurance Weekly and Monthly companywide engagement activities Opportunities for professional development Company Culture The Identity Architects' team is a diverse group of professionals with a wide range of credentials and includes a database of experts we work with daily. Our people understand that no one person has all the answers to the complex environment. At Identity Architects we have a "no doors” policy. We have no doors in our studio and all employees are encouraged to constructively engage in any conversation regardless of invitation, status, or expertise. Concise communications and our open culture designed to share knowledge are key to our ability to create, innovate and bridge gaps between the “Big Picture” and the “Details." In 2003 David and Keenon solidified their successful partnership; today they proudly represent Identity Architects Inc, a firm dedicated to positive client experiences through a disciplined and engaging process with high quality results. Core Values Create We are creative designers, thinkers, and problem solvers. We create value, produce exciting designs, deliver unique solutions. Care We care about the details and individuals. As professionals, we take pride and care about what and how we deliver successful collaborations. Communicate Clear, responsive, and honest communication. Effective communication builds relationships, efficiency, and satisfaction.

Responsibilities: Serve as the first point of contact by answering calls and routing them to the correct team members or departments Handle all incoming and outgoing mail, packages, and courier deliveries Coordinate calendars and schedule appointments Provide broad administrative support, including: Organizing meetings and managing daily communication Arranging travel plans and itineraries Completing data entry, filing, and maintaining organized records Preparing draft documents and transcribing meeting notes Perform routine office tasks such as scanning, copying, and faxing Accompany and assist the General Manager during business travel when needed Offer occasional support for sales activities-such as following up with clients, preparing quotes, and updating customer information-while noting this is not a sales-focused position Qualifications: Strong command of Microsoft Office applications (Word, Excel, PowerPoint) Exceptional organizational abilities with strong multitasking and prioritization skills Clear, professional communication skills, both written and verbal High level of accuracy and attention to detail Ability to handle confidential information with discretion Experience with QuickBooks or comparable accounting software is an advantage Professional phone demeanor and the ability to manage calls smoothly and courteously Bachelor's degree preferred; equivalent experience may be evaluated Please note: This job description is not exhaustive, and additional responsibilities may be assigned as needed. 🏛️ The company is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to fostering an inclusive environment for all employees regardless of race, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. By submitting any application or resume to us, you will be deemed to have agreed & consented to us collecting, using, retaining & disclosing your personal information to prospective employers with the services provided by us.

Executive Assistant to the CEO and CFO, Entrepreneurial Power & Energy Firm, Houston, Texas Our client, a growing entrepreneurial power and energy company is looking for an Executive Assistant to support CEO and CFO as well as be the “go to” to manage their office (10 employees). The successful candidate will work closely with the main principals as an operational “right hand” with all logistics from complex calendar management, event planning to running errands, providing “high touch” administrative support. The ideal candidate is high- energy, pro-active and entrepreneurial with a creative mindset to anticipate needs and solve problems independently About the Job: Support the CEO and CFO with calendar management and meeting scheduling understanding shifting priorities Arrange domestic and international travel arrangements and itineraries Handle C-Suite and office expenses Be the “go to” in the office for all logistics; coordination of office needs including being the liaison for all external vendors/services including technology Coordinate office meetings, set up conference rooms for meetings with appropriate materials, catering needs and tech Help prepare client presentations, PowerPoint and collateral materials Arrange special events, client events, dinners with internal and external stakeholders Order office supplies and snacks Special ad hoc projects Personal work; run errands Salary Plus Discretionary Bonus, Comprehensive Health Benefits About You: 3-5 years of experience as an Executive Assistant to C-Suite Executives Bachelor's Degree Very detail oriented and organized with superior project management skills; someone with a creative mindset to solve problems independently High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence Microsoft Office Suite, tech savvy with an interest or some experience with AI Excellent written and verbal communication skills Team oriented and responsible; warm, engaging with a “client focused” personality with a “high touch” service mentality

Russell Tobin is seeking a proactive and detail-oriented Administrative Assistant to support executives within a fast-paced Asset & Wealth Management team. Responsibilities include calendar and travel management, expense processing, meeting coordination, and handling confidential information. Must have excellent communication, multitasking skills, and proficiency in Microsoft Office and SAP Concur. Prior experience in financial services or similar high-pressure environments is preferred. Job title: Administrative Assistant Location: Houston TX Duration: 6months Pay rate: $21-$22/hour Position Description: A global financial company is seeking a Junior Banker Assistant. Our Junior Banker Assistants are responsible for providing extensive administrative support to 25+ Junior Bankers at Analyst, Associate up to Junior VP level. This role works within a team of assistants supporting various bankers within an industry group team. The Junior Assistant will be provided with full training alongside ongoing support from their Team Supervisor during the engagement. This would suit someone with a Customer Service/ Administrator background with experience of dealing with a high-volume workload. This is a demanding role which requires extensive support from a highly competent, proactive, independent, and process driven individual. Experience of working in a remotely managed environment is a bonus. As a division, our strategic objectives include: • To be the world's pre-eminent investment bank - trusted advisor, financier, and risk manager for our clients on their most important transactions • Build long-term relationships with clients and bring them world-class execution by "delivering the firm” over time • Drive superior returns for our stakeholders • Be the employer of choice for all career levels by providing a highly dynamic, meritocratic, diverse and rewarding workplace The duties of the role include: • Coordinating and scheduling of meetings and conference calls across multiple time zones • Managing high volume of phone calls and emails, relaying information in a timely and accurate manner • Calendar management for bankers (Associate level+) • Coordinating room bookings for internal/external meetings and VCs across multiple locations • Coordinating travel arrangements for the team, including Visa applications, International flight and accommodation bookings • Car bookings • Expense processing and timely expense management • Invoice processing • Taking on ad hoc tasks while maintaining workflow • Supporting teams in day-to-day issues, needs and queries • Providing phone / holiday coverage for colleagues Skills: • Excellent Microsoft Word, Excel and Outlook skills • Able to manage competing time-sensitive priorities and tasks • Demonstrates dependability and high attention to detail along with the ability to multi-task • Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels • Comfortable working with people at all organizational levels, internally and externally • Must be a team player that works well under pressure within a changing environment • Flexible and adaptable to work and support across multiple teams • Be resourceful and able to use own initiative in solving issues • Proactive attitude when managing diaries • Discretion to deal with confidential business matters • Friendly, polite and approachable with a "can do” attitude • Zero to one year of experience Hours of Work: Generally, Monday to Friday 9:00am to 5:00pm (1 hour lunch break). Flexibility with hours is essential. Education High School Diploma Required Bachelor's Degree Preferred “Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.”

Clayton Services is searching for an Administrative Assistant to join a thriving company in Houston, Texas. The Administrative Assistant will be responsible for providing administrative support to the project team, ensuring the successful delivery of projects and meeting or exceeding goals through effective process management and strong client-partner relationships. Job Type: Direct Hire Pay Rate: $50,000 - $62,500/annually Benefits: Medical, Dental, Vision, PTO and more! Administrative Assistant Responsibilities: Provides comprehensive administrative support to service departments. Collaborate with field staff and project teams to ensure all resources and requirements are met for a successful project site operation. Assist Project Managers by creating necessary meeting forms and supporting documentation. Enter field personnel hours and per diem into the payroll system accurately. Process and manage expense reports for management to review. Partner with HR and safety departments to onboard new hires and manage the offboarding process for departing employees. Schedule, prepare for, and actively participate in all project meetings. Work alongside Project Managers to address and resolve client and vendor escalations. Maintain and organize departmental records and files. Oversee office activities and logistics to ensure smooth departmental operations. Administrative Assistant Skills and Abilities: Excellent verbal and written communication skills. Ability to work on numerous projects at once and multi-task. Possesses strong organizational skills and attention to detail. Ability to engage with external and internal stakeholders. Administrative Assistant Education and Experience: High School Diploma or equivalent. 2+ years of administrative or clerical experience. Project Administrative Assistant - Immediate need. Apply today!

The Administrative Assistant serves as the first point of contact for the organization, providing a welcoming and professional experience for visitors, callers, and clients. This role is responsible for managing the main phone line, handling incoming and outgoing mail, supporting marketing documentation efforts within the Agency Management System (AMS), and assisting with other administrative tasks as delegated by the COO. Key Responsibilities Front Desk & Communication Answer, screen, and direct incoming calls on the main phone line in a courteous and professional manner Greet visitors, clients, and vendors; notify appropriate staff of arrivals Maintain a clean, organized, and professional reception area Mail & Office Coordination Receive, sort, and distribute incoming mail and packages Prepare and process outgoing mail and shipments Coordinate with delivery services and vendors as needed Administrative & Marketing Support Document and track marketing efforts and activities within the AMS as directed by the COO Maintain accurate records and ensure timely data entry Assist with basic administrative support tasks, including filing, scanning, copying, and document preparation General Support Provide administrative assistance to leadership and staff as assigned Support special projects and other delegated tasks as business needs require Maintain confidentiality of sensitive information at all times Qualifications & Skills Required High school diploma or equivalent Strong verbal and written communication skills Professional demeanor with excellent customer service skills Proficiency with basic office technology (phones, email, Microsoft Office or similar tools) Attention to detail and ability to manage multiple tasks Preferred Prior receptionist or administrative experience Familiarity with Agency Management Systems (AMS) or willingness to learn Experience supporting marketing or documentation activities Competencies Strong organizational and time-management skills Ability to work independently and as part of a team Adaptability and willingness to take on new responsibilities Reliable, punctual, and dependable Work Environment Office-based role with frequent interaction with employees, clients, and visitors May involve sitting, standing, and light lifting related to mail and office materials

Administrative Assistant (Part-Time) The Administrative Assistant provides administrative and office support to ensure the efficient operation of the designated facility. This is a part-time position, working approximately 32 hours per week, supporting managers and employees through organizational, communication, and administrative tasks essential to business operations. Must be able to speak Korean. Essential Duties and Responsibilities The essential functions of this position include, but are not limited to: Coordinate meetings and conferences (onsite and offsite) and arrange domestic and international travel, including flights, hotel accommodations, and rental cars Respond to phone, email, and website inquiries, addressing routine and non-routine questions within established timeframes Maintain assigned calendars and prepare meeting agendas and general correspondence, including memos, charts, tables, and graphs Prepare, reconcile, and process invoices in SAP and expense reports in Concur Assist with the preparation and processing of visa and passport applications Provide administrative support for special projects and departmental initiatives Perform other duties as assigned Work Schedule Part-time position working approximately 32 hours per week Required Qualifications Minimum of three (3) years of administrative experience and/or experience in a progressive office environment Ability to communicate verbally in Korean to support business operations, including interaction with Korean-speaking employees, vendors, and/or stakeholders Strong written and verbal communication skills in English Excellent interpersonal skills and the ability to work effectively in a team environment Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint Working knowledge of SAP systems Interested candidates please send resume in Word format Please reference job code 136324 when responding to this ad.

Oxea Corporation Overview | World leader in Oxo Chemicals Oxo products are the core competency of Oxea coproration. We are producing more than 70 oxo intermediates and oxo derivatives for customers in a wide range of industries with various end market applications. Our chemicals are important ingredients in products that are used in daily life around the world. "We" refers to more than 1,400 Oxea Corporation employees worldwide. At our plants in Germany, the USA, China and the Netherlands, we produce intermediates and derivatives. Join Us in Shaping the Next Chapter of OXEA Are you ready to step into a role where you can bring both structure and energy to a company entering an exciting new chapter? At OXEA, we are embracing fresh leadership with our new CEO and CFO, who are driving positive change, growth, and opportunity across the organization. This is more than a support role - it's a chance to be at the center of a "new beginning" and play a key part in shaping how we work together at the executive level and across our locations. We're looking for a seasoned, confident professional who thrives at the intersection of executive partnership and office management. You'll not only keep the wheels turning with flawless executive support, but also bring the foresight, initiative, and gravitas to anticipate needs, streamline office operations, and help our leadership team make things happen. This role is ideal for someone who: * Has extensive experience supporting C-Level executives and knows how to navigate executive priorities with confidence and discretion. * Brings strong event management and project coordination skills - from leadership offsites to industry events. * Is a self-starter who understands what needs to be done, who to involve, and how to drive things forward. * Balances professionalism with energy - someone who enjoys being a trusted partner, a sounding board, and a catalyst for action. * Can oversee office operations with a steady hand while maintaining a welcoming, well-run environment. This is a rare opportunity to join a leadership team at a pivotal moment of renewal. If you're ready to put your experience, judgment, and energy to work in helping shape OXEA's future, we'd love to hear from you. Purpose The Senior Executive Assistant is a highly experienced and proactive administrative partner and project manager providing complex and diversified administrative and project support to the OXEA Executive Leadership Team primarily in the Houston, Texas office. This role requires a high degree of professionalism, independent judgment, and the ability to anticipate needs, prioritize, and manage both administrative and project responsibilities with minimal supervision. The ideal candidate will manage multiple priorities and handle high-level, confidential matters with discretion, while also driving key projects that advance priorities and organizational goals. This position also serves as a steady, professional presence in the office-someone capable of overseeing daily office operations while bringing a mature, executive assistant perspective to leadership. The successful candidate will combine strong organizational and project management skills with personal gravitas, confidence, and the ability to interact effectively with C-Level executives. They will be a self-starter, an independent thinker, and a trusted advisor who is comfortable challenging the status quo and offering forward-looking support to the leadership team. Main tasks and responsibilities * Meeting Management and Follow-up: Support executives with all aspects of meeting preparation, scheduling, materials, logistics, and follow-up actions. * Administrative Support: Manage calendars, correspondence, travel planning, presentations, reports, and office administration with discretion and accuracy. * Project Coordination/Management: Lead or support projects by developing timelines, tracking progress, facilitating communication, and ensuring deliverables. * Office Oversight: Provide a professional presence within the office, ensuring smooth day-to-day operations and serving as a central point of coordination for activities. * Event Management: Plan and execute both internal and external events, including leadership offsites, office functions, industry events, and other company-sponsored activities. * Executive Liaison: Represent executives with professionalism in dealings with internal and external stakeholders; serve as a trusted point of contact. * Strategic Support: Anticipate executive and organizational needs, offer solutions, and provide insight and foresight that enable effective decision-making. * Team Support: Partner with peers and cross-functional leaders to ensure alignment of priorities, fostering collaboration and clear communication. * Confidentiality: Handle sensitive information with the highest level of discretion Education requirements * Bachelor's Degree or equivalent experience highly preferred Experience: * Minimum of 7 years' Executive Assistant or Senior Administrative Assistant supporting multiple executive-level leaders. * Demonstrated experience in event management and/or office management is strongly preferred. * Experience working directly with C-Level leaders and senior stakeholders. * SAP is a plus and SharePoint expertise are strongly desired. Competencies: * Strategic Thinking - As Senior EA need broad understanding of the organization's goals and how projects align with those goals. * Professional Presence & Gravitas - Ability to inspire confidence, communicate effectively with executives, and represent the organization with polish and credibility. * Strategic & Analytical Thinking - Strong attention to detail with the ability to analyze information, anticipate needs, and provide data-driven recommendations aligned to organizational priorities. * Project & Event Management - Skilled at defining scope, creating timelines, coordinating resources, and executing projects and events to completion. * Interpersonal & Relationship Building - Builds and maintains strong, collaborative relationships with executives, peers, and stakeholders at all levels. * Communication - Exceptional verbal and written communication skills, with clarity, professionalism, and discretion. * Organizational & Prioritization Skills - Manages competing demands and complex schedules effectively while meeting deadlines. * Adaptability - Flexible and resilient in dynamic, fast-paced environments. * Independent Judgment - Confident decision-making, with the ability to challenge assumptions and propose improvements when needed. * Technical Proficiency - Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Adobe, and project management tools. Oxea Corporation is proud to be an equal opportunity employer. We do not tolerate discrimination based on race, sex, age, color, national origin, marital status, religion, sexual orientation, gender identity, disability status, veteran status, or any other basis protected by law. Check Out Our Benefits * Excellent Medical, Dental, and Vision Insurance Plans * Health Equity Health Fund for health and dependent care * Disability Benefits * Basic Group Term Life and Accidental Death and Dismemberment (AD&D) * Tuition Reimbursement * Work/Life Balance * Paid Time Off for a balanced life * Competitive salary, bonus, 401(k) plan with match and profit-sharing match Your benefits: Nearest Major Market: Houston

The Personal Executive Assistant provides personal and administrative support, facilitates communication with high profile talent, agents, and other executives and represents the CEO and company professionally. Our client offers a collaborative, fast-paced and high performing environment that requires a high degree of customer service and communication skills. Responsibilities: Works closely with the CEO to understand priorities, tracking progress throughout business day and maintains alignment with objectives. Maintains CEO's calendar, coordinates meetings and appointments and keeps parties appropriately informed on a timely basis when changes occur Screens incoming calls and correspondence and responds independently as needed Provides personal assistance such as running errands, assisting with projects, helping with ordering cards and gifts, routine tasks, and arranging travel Responsible for the oversight of office housekeeping, supply and office management Arranges, books and monitors details of complex travel and itineraries Prepares expense reports and reconciles corporate credit card account Collects and compiles data, preparing assigned standard reports, communicating with various external and internal partners as required Organizes and facilitates meetings, appointments, and conference calls as requested Creates and maintains presentation, database and spreadsheet files Organizes programs, events, meetings or conferences by arranging facilities and caterers Prepares correspondence, filing, photocopying, scanning, and fax and mail distribution as required Request couriers and deliveries Supports and demonstrates strong commitment to organization policies and procedures Exercises discretion and maintains confidentiality at all times Qualifications Bachelor's degree preferred but High School diploma or equivalent (G.E.D) with 2 years of related training/experience may be substituted Prior work experience in similar role required, preferably in entertainment industry Demonstrated proactive approach to problem-solving with strong decision-making capability and ability to work independently Demonstrated ability to work collaboratively in a team environment Exemplary planning and time management skills and ability to multi-task and prioritizing workload Excellent interpersonal, verbal and written communication skills Full comprehension of office management systems and procedures; up to date with advancements in office applications and tools; demonstrated proficiency with Google Docs and MS Office application

←Back to all jobs at La Colombe d'Or Hotel and Tonight & Tomorrow Restaurant Executive Assistant/F&B Coordinator The Food and Beverage (F&B) Administrative Assistant & General Manager Support provides critical administrative support to the F&B department and serves as a dedicated assistant to the General Manager. This role ensures smooth and efficient operation of all dining and event services while managing high-level administrative tasks for the executive office. The ideal candidate is a highly organized, detail-oriented professional with strong communication skills, discretion, and a proactive approach to supporting both departmental needs and executive priorities within the hospitality industry. Key Responsibilities: Executive Assistant Duties (Supporting the General Manager): Calendar and Schedule Management: Expertly manage the General Manager's calendar, including scheduling internal and external meetings, appointments, and travel arrangements, proactively resolving conflicts. Correspondence and Communication: Handle confidential correspondence, draft emails, prepare reports and presentations, and act as a professional gatekeeper and liaison for the GM with staff, owners, vendors, and high-profile clients. Meeting Support: Coordinate executive and departmental meetings, prepare agendas, record and distribute meeting minutes, and ensure all follow-up actions are tracked and completed. Confidential Information Handling: Exercise discretion and maintain the highest level of confidentiality when handling sensitive information, including personnel records, financial data, and strategic planning details. Project Coordination: Assist the GM in tracking key strategic initiatives and projects across various departments, ensuring deadlines are met and providing administrative support for project deliverables. F&B Administrative Support: Administrative Tasks: Perform comprehensive secretarial duties, including answering phones, managing department correspondence, and maintaining organized filing systems. Financial and Inventory Support: Process F&B invoices, track expenses, assist with accounts payable/receivable, and support inventory management processes, ensuring accuracy in data entry and billing. Departmental Coordination: Act as a primary liaison between F&B management, kitchen staff, service teams, and other hotel/facility departments. Event and Menu Support: Assist the Events team with logistics, prepare banquet event orders (BEOs), and design/format menus and promotional materials. Essential Skills and Qualifications: Organizational & Time Management Skills: Exceptional ability to manage multiple tasks, prioritize workloads effectively, and meet tight deadlines in a fast-paced environment. Communication & Interpersonal Skills: Proficient in both verbal and written communication, with a professional, polished, and courteous demeanor for interacting with all levels of staff, vendors, clients, and executives. Computer Proficiency: Strong experience with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is required. Familiarity with hospitality-specific software (e.g., POS systems, inventory management software) is highly desirable. Attention to Detail & Accuracy: Crucial for accuracy in all tasks, especially data entry, billing, report preparation, and executive-level communications. Discretion & Confidentiality: Proven ability to handle sensitive information with integrity and professionalism. Hospitality Knowledge: Familiarity with the operations, terminology, and culture of a food and beverage department, restaurant, or hotel setting. Problem-Solving: Proactive approach to identifying issues and finding effective solutions to ensure smooth daily operations and executive efficiency. Education and Experience: High school diploma or equivalent required; an Associate's or Bachelor's degree in Hospitality Management or Business Administration is a plus. Proven experience in an administrative support role is required; previous experience within the hospitality industry is highly preferred. Please visit our careers page to see more job opportunities.

Our Company Changing the world through digital experiences is what we are all about. We give everyonefrom emerging artists to global brandseverything they need to design and deliver exceptional digital experiences! Were passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen. Were on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours! The Opportunity We are seeking an Administrative Assistant to support several Sr. Directors within the Product Specialist organization. The successful candidate will have extreme attention to detail, the ability to proactively anticipate and manage challenges, be a self-starter with strong abilities to manage multiple responsibilities and prioritize appropriately, work efficiently and remain flexible under pressure. A positive attitude and excellent communication skills are a must! What youll do: Daily administrative and business support for Sr. Directors on the Product Specialist team Heavy calendar management (Outlook) and extensive scheduling with both internal and external stakeholders Attend key meetings, take notes and circulate follow-up as necessary Arrange associated business travel and submit expense reports Coordinate special projects including team offsites, team building activities and all hands meetings, team space planning and floor moves, and potentially other types of projects Ability to travel occasionally to provide on-site support at events/conferences Ability to handle frequent interruptions or changes in priorities while remaining flexible and calm under pressure Regularly collaborate with cross-functional Administrative & Executive Assistants and provide backup as needed Continually improve the administrative process for greater efficiency What you'll need to succeed: 5+ years of experience in coordination, administrative, or operations capacity Experience interacting with customers and staff at all levels in a fast-paced, high-pressured environment, with a high level of professionalism and confidentiality Expert knowledge of computer technology, including MS Office Demonstrated ability to quickly turn around projects with polish and accuracy Extremely organized with ability to juggle multiple/complex demands in a fast-paced environment Work effectively with minimal direction, take initiative, and follow through Proven ability to assess and prioritize conflicting demands Must handle confidential information with integrity and exercise discretion Highly organized with strong communication and writing skills Eagerness to network with other Executive Assistants and cooperate as a worldwide team Ability to work well with all levels of management, staff, and outside contact

Executive Assistant to the President Reports To: President Position Type: Full-Time Description: The St. John Paul II Foundation is a national Catholic apostolate proclaiming the Good News about life and family through education and formation. We accomplish our mission through three hallmark initiatives - Together in Holiness, Converging Roads, Clergy Initiatives. The Executive Assistant to the President will be responsible for planning the Splendor of Truth Gala and assisting the President in the management of a portfolio of major donors and fulfilling the other duties of overseeing the organization. Foundation's Philosophy of Philanthropy: We believe that prospective and current donors are persons who deserve to be treated as persons. We emphasize the importance of cultivation, an apostolate of friendship, and “becoming an expert in the humanity” of the donor. Cultivation and extending invitations to prospective donors requires boldness, patience, and persistence. It is essential that development activities encourage, rather than discourage, care for the soul, growth in faith, and deepening of family and professional life of the donor. In addition, the Executive Assistant agrees to teach, advocate, encourage, counsel, and witness in keeping with the beliefs and practices of the Catholic faith and teachings. Major Duties: Act as an extension of the Office of the President. Manage both business and personal schedules of the President by coordinating and organizing meetings, appointments, events, and travel arrangements with an ability to anticipate competing demands in order to prioritize tasks based on importance and urgency. Proactively gather documents for meetings, prepare presentations, and organize reports. Sit in on meetings and take minutes, if requested. Work closely with Chief of Staff to maximize the President's travel plans by arranging meeting logistics and planning social events with current and prospective donors in the destination city and ensuring that the President has a detailed travel agenda and any supporting documents prior to departure. Assist President in communication and action steps to ensure prospects and donors move regularly through the donor management cycle by prioritizing emails and phone calls, drafting correspondence, and responding on behalf of the President. Proactively coordinate and set up meetings, meals, drinks, or coffees with donors and “Friends of the Foundation”. With the guidance of the President, maintain a communication schedule and ongoing stewardship notes for current donors. Plan and oversee all aspects of the Splendor of Truth Gala (i.e. coordinating details, securing event committee, and organizing volunteers and staff, etc.). Plan, coordinate, and execute special events for the Office of the President, including post-event follow-up. Familiarize yourself with the President's fundraising portfolio; update and maintain the President's portfolio of donor records within the database and giving charts throughout the year. Attend and represent Foundation at social and other external events. Serve on-site at local conferences and attend other miscellaneous philanthropy meetings or events. Maintain strict confidentiality with all matters. Contribute to the professional environment and Catholic culture of the Foundation. Participate in staff meetings and other projects connected with the Foundation and perform other duties as assigned by the President. Qualifications: Associate's or Bachelor's degree or relevant experience in Business or Office Administration Proficiency in Microsoft Office Suite and Google Suite Strong organizational and project management skills, as well as excellent attention to detail Excellent written and verbal communication skills Strong Candidates will: Manifest a passion for the Church's teaching on the Gospel of the Family and the Gospel of Life. Demonstrate an ability to manage several high-level projects simultaneously and with great attention to detail. Exhibit an ability to independently move projects forward, prioritize tasks, and meet various deadlines across multiple projects. Maintain a high level of professionalism in working with Church officials, staff, partners, and benefactors. Possess knowledge of how to implement and execute a successful marketing strategy. This position is located in the Greater Houston area and requires the candidate to work in-office. The ideal candidate will be in the area or willing to relocate. Compensation is commensurate with education and experience.

Senior Executive Assistant - Generation Park PRIMARY FUNCTION: Support the work of the Provost. Provide support for Provost's activities and the College in a manner that reflects the Provost's priorities and the College's mission, goals, values and priorities. Essential Job Functions: * Provide administrative assistance and supervise daily general office duties and communications; scheduling of appointments and events; managing and maintaining electronic record filing system, retrieval, retention, and disposal; travel arrangements; registrations; expenditures and processing needs to meet deadlines effectively and efficiently. Generate, maintain and distribute reports, databases, letters, memos, e-mails, mail mergers, distribution lists, invitations, programs, announcements, newsletters, ads, awards, certificates, handouts and other requested communications as requested by the office of the Provost. * Provide administrative assistance for Provost, committee meetings and events hosted by the Provost's office. Assist with planning, scheduling, documentation collection and assembly of agenda items, recording and transcription of minutes for distribution, tracking and follow-up of actions items as needed and maintaining updates on College sites and various College drives etc. * Implement, analyze, collect and coordinate requested data for various scheduling and tracking reports in assisting the Provost (FY Budget, SOS Budget Development, Budget Development Training, Departmental Program Reviews, Expenditure Reviews, Faculty/Student Reviews, New Hires, Payroll). * Maintain financial requirements through Banner Finance (Budget FY Maintenance; Annual Development; Assembling of Special Budget Reports; Reviews; Requisitions; Purchase Orders; Journal Voucher Transfers; Encumbrances; Downloads; Purchase card expense report statements and reconciliations). * Planning and maintaining office workflow efficiency by recruiting, training, supervising and evaluating part-time staff and student assistants in scheduling and assigning office projects to expedite work tasks of the office of the Provost. * Coordinate internal and external campus sponsored events and meetings by serving as a committee or council member, planning, organizing, acquiring quote requests, budget processing and tracking, generating maps, brochures and handout for distribution, assigning of duties of office staff and others as needed. Act as Provost's liaison with various constituencies; work with college management leadership, external constituencies, administrators, faculty, staff and students to resolve inquiries, problems and complaints addressed to the Provost's office; manage and direct inquiries within capacity. * Secure arrangements necessary for meetings and events on and off campus hosted by the office of the Provost and in supporting Campus meetings and events requested by outside parties as needed, including but not limited to room reservations, parking, security, catering, entertainment, media, custodial requirements, maintenance requests, expenditures, travel arrangements, etc. Coordinate arrangements with various departments and individuals for special functions and college events, including, but not limited to annual campus College Community Week; College Community Day; December Holiday luncheon; Campus Retirement Reception; Commencement activities and events; special assigned projects and initiatives; miscellaneous receptions; council, committee, taskforce, departmental meetings; groundbreakings; building dedications, etc. * Uphold the public image of the office of the Provost. Maintain confidentiality of records and personal interactions. Project a professional, courteous, and accommodating attitude in promoting positive relationships within the College and with various community, civic organizations, and ISD's. Additional Job Functions: * Assist office/campus walk-ins, call center, other district and campus departments as needed. * Maintain supplies inventory for office, meetings and various events by reviewing stock and anticipating supply needs. * Maintain and submit maintenance requests or repairs for various buildings and office equipment (Computers, Telephones, Fax, Copier, Printers) * Maintain professional and technical knowledge by participating in educational workshops; reviewing professional publications; establishing personal networks; and participating in professional organizations such as Association of Educational Office Personnel (AEOP). Knowledge, Skills and Abilities: * Ability to demonstrate the College values * Flexibility to work outside of regular business hours or other peak periods to provide assistance as needed in representing the office of the Provost. * Advanced skill level in Microsoft Office - Word, Excel & PowerPoint * Knowledge of various office processes, policies and procedures * Professionalism and ability to handle confidential matters * Must have excellent administrative assistant skills, creative skills, organization skills, interpersonal skills and analytical thinking skills * Proficient in written and spoken English * Detailed oriented * Ability to work with minimum supervision, manage multiple priorities simultaneously and function collaboratively in a team environment * Accurate typing skills (60 wpm) * Accounting / record keeping techniques * Adding machine / calculator * Excellent planning, organizational, negotiation & technical troubleshooting skills * Must be comfortable in handling stressful situations; helpful and pleasant under difficult and unpredictable circumstances * Ability to interact with senior management and all levels of internal management leadership as well as community members * Must have office management skills and be able to delegate and prioritize Required Education: * Associate degree or equivalent coursework Preferred Education: * Associate degree in business, office administration, or related field Required Experience: * Five years of office, clerical or administrative support experience, including two years at an executive assistant level; or an equivalent combination of education and experience to successfully perform the essential duties of the job Preferred Experience: * Above requirements plus two or more years in a higher education environment. * One year of Ellucian Banner ERP experience Preferred Licenses/Certifications: * Microsoft Office Specialist NOTE: The duties of this position require a physical presence at the assigned on-site work location during unrestricted operations with very limited or no opportunity for remote work arrangements. Salary Grade: 111 Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule Requisition Number: req6157 Posting Close Date: 1/23/2026

HIRING A CONSTRUCTION ADMINISTRATOR INTERN IN HOUSTON Founded in 1972, DBR has evolved into the premier MEP engineering firm in Texas, providing mechanical, electrical, and plumbing engineering services, as well as building commissioning, integrated technology, and security system consulting. DBR s steady growth has been fueled by loyal clients who appreciate our willingness to listen, open-minded approach to problem-solving, and relentless commitment to service. Now, more than 50 years later, DBR has a team of over 200 professionals in seven cities across the State of Texas. While our history guides our growth, our talented team of consultants are focused on the future. We are helping to create healthy and comfortable environments that will stand the test of time. RESPONSIBILITIES Observe and/or interact with various professionals related to the construction field including owners, engineers, architects, general contractors, and subcontractors Attend company training and departmental meetings on an ongoing basis Assist with the overall construction administration responsibilities, manage RFI s, and answer, complete, and return submittals in a timely manner Assist in 11-month warranty and maintenance site walks. Attend owner, architect, and contractor meetings, take meeting notes Review MEP documents for quality control Survey existing MEP systems to document existing conditions Review owner and maintenance manuals (O&Ms) and prepare written report Perform project site visits and create observation reports Attend project kick off meetings or huddles Attend onsite meetings to assist in resolving coordination conflicts Learn how to navigate through drawings and specifications Watch DBR s safety training video Attend manufacture equipment startups demonstration and training PHYSICAL REQUIREMENTS Ability to physically maneuver by foot minor obstacles at construction projects Talk/Hear: The person in this position frequently communicates with clients and team members regarding project information. Must be able to exchange accurate information in these situations. Use hands/fingers to handle or feel objects, tools or controls: Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine and computer printer Stand or Sit: Must be able to remain in a stationary position 50% of the time Move: The person in this position needs to occasionally move about inside the office to access office machinery, project information, etc. See/Visual Acuity: Must have close vision, distance vision and the ability to focus to perform an activity, such as preparing and analyzing data and figures; viewing a computer terminal; extensive reading at distances close to the eyes Must be able to lift to 15 pounds at times. WORKING CONDITION Subject to inside environmental conditions: protection from weather conditions but not necessarily from temperature changes. The worker is not substantially exposed to adverse environmental conditions (such as in a typical office environment.) The noise level in the work environment is usually low to moderate. QUALIFICATIONS Pursuing a degree in Construction Science or Engineering Works well in a fast-paced environment Maintain a positive attitude Show a willingness to learn and ask questions Must be eligible to work in the United States without sponsorship Valid driver license for required travel (20-30%) SKILLS Proficient in all Microsoft Office Applications Ability to communicate and work with others as part of a project team Excellent research and organizational skills This is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This job description may be revised upon development of other duties and changes in responsibilities.

J.P. Morgan Asset & Wealth Management, with client assets of $2.8 trillion, is a global leader in investment and wealth management. Its clients include institutions, high-net-worth individuals and retail investors in every major market throughout the world. The division offers investment management across all major asset classes including equities, fixed income, alternatives, multi-asset and money market funds. For individual investors, the business also provides retirement products and services, brokerage and banking services including trusts and estates, loans, mortgages and deposits. As a Trust Administrator within the Global Trusts & Estates Practice, you will play a crucial role in delivering our Trusts and Estates services. You will work under the supervision of the Trust Officer in the administration of accounts, ensuring the proper set-up of account records, communicating with beneficiaries and co-trustees, and handling ongoing day to day administration of accounts. You will also be responsible for risk management, client relationship management, and personal development and training. This role provides an opportunity to develop your skills in the trust and estates industry, work with a diverse range of clients, and contribute to a team with a long history of excellence in serving as a corporate fiduciary for families. Job Responsibilities: Work with the Account Opening Group to open estate or trust accounts. Interpret the governing instrument and applicable law to ensure the proper set-up of account records, including payments, fee schedules (when appropriate) and tax records. Communicate with beneficiaries and co-executors or co-trustees to outline administrative procedures. Analyze Wills and trust documents for legal, tax, administrative and investment issues and coordinate delivery of services. Handle ongoing day to day administration of accounts, and proactively manage account base in an effort to avoid and minimize service and operational issues. Work with Tax Officers and trust counsel to resolve tax issues Assist the Trust Officer to maintain current information on beneficiaries and their changing needs and circumstances in order to prudently carry out the firm's fiduciary duties and to provide superior client service. Assist Trust Officer to partner with client's other advisors (attorney, accountant); highly respected by external professional advisor community. Develop, retain and deepen client relationships. Assist the Trust Officer and partner with Wealth Advisors, Bankers, Investors, and Trust Officers to grow the trust and estate business. This includes participating in team discussions and strategy around structuring, pricing and closing trust and estate services including: estates, family trusts, charitable trusts, and specialized Delaware trusts. Required Qualifications, Skills and Capabilities Bachelor's degree required Relevant years of experience in the trust and estates industry Experience in the administration and support of trust and estates including general understanding of fiduciary products and concepts, including legal, tax and investments knowledge Client Servicing - client knowledge, client relationships, proactive communication Teamwork/Personal Effectiveness - clear and concise communication, time management, adaptability to delegate, coaching and training Preferred Qualifications, Skills and Capabilities Knowledge of trust and estate law, income, transfer, and generation skipping taxation, with ability to apply that knowledge to post-mortem planning exercises and account administration. Advanced degree such as JD, industry certification such as Certified Trust and Financial Advisor (CTFA) or paralegal certificate, with paralegal experience in trust and estate practice