Executive administrative assistant jobs in Toledo, OH - 73 jobs

Utilidata is a fast-growing NVIDIA-backed edge AI company enabling greater visibility and control of power utilization in energy-intensive infrastructure, like the electric grid and data centers. Karman, the company's distributed AI platform powered by a custom NVIDIA module, is transforming the way utility companies operate the grid edge and will enable data centers to unlock more compute for the same provisioned power. We're looking for an Executive Assistant / Office Coordinator to serve as strategic support to our leadership team while ensuring our Ann Arbor Innovation Lab operates as a welcoming, efficient hub for collaboration. Reporting to the VP, People & Talent, this role combines high-level executive support with office coordination and operational management, creating exceptional experiences for employees, customers, and partners. The ideal candidate thrives in dynamic environments, anticipates needs before they arise, and brings both polish and warmth to everything they do. You'll join a diverse team of experts who are mission-driven, collaborative, and adaptive. Responsibilities Manage complex calendars, travel arrangements, and meeting preparation for CEO and executive team, proactively resolving scheduling conflicts and ensuring leaders are prepared for every engagement Handle confidential information with discretion and serve as a trusted liaison between executives and internal/external stakeholders Partner with IT & Office Manager to maintain a productive, welcoming Ann Arbor office environment, including vendor management, supply inventory, and workspace coordination Support the People Operations Manager on HR projects as assigned, including recruitment coordination, onboarding logistics, and employee engagement initiatives Orchestrate logistics for onsite meetings, team retreats, customer visits, and company events, including catering, room setup, AV/technology needs, and day-of execution As needed, process executive expense reports through Expensify, track departmental budgets, and manage vendor relationships for office services Coordinate workspace setup and first-day logistics for new hires, serving as cultural ambassador for the Ann Arbor office Organize team-building activities and local engagement opportunities that strengthen connection across our distributed workforce Minimum Qualifications 3+ years of experience supporting senior executives or leadership teams Experience coordinating office operations, events, or facilities Strong proficiency with productivity tools (Google Workspace, calendar management systems) Excellent written and verbal communication skills with ability to interact professionally across all levels Demonstrated ability to handle sensitive information with confidentiality and sound judgment Exceptional organizational skills with proven ability to manage multiple priorities and meet deadlines Proactive problem-solver who anticipates needs and takes initiative Enhanced Qualifications (Nice to Have) Experience in a fast-paced startup or technology company environment Familiarity with expense management tools and human resources technology Event planning experience, particularly for corporate retreats or customer-facing events Experience with budget tracking and contract management Salary Range: $90,000 to $110,000. Salary will be commensurate with an individual's skills, training, years of experience, and in line with internal compensation bands. Location: This position is based onsite at our company headquarters in Ann Arbor, Michigan, with flexibility for occasional remote work. Our Commitments: Utilidata values the diversity of our team. We provide equal employment opportunities without regard to race, color, religion, creed, sex, gender, sexual orientation, gender identity or expression, national origin, age, physical disability, mental disability, medical condition, pregnancy or childbirth, sexual orientation, genetics, genetic information, marital status, or status as a covered veteran or any other basis protected by applicable federal, state and local laws. We are committed to: Creating a diverse and inclusive workplace that is welcoming, supportive, affirming and respectful Empowering employees to solve problems and work together to make a difference Providing mentorship and growth opportunities as part of a collaborative team A flexible work environment with flexible paid time off Competitive compensation and benefits, including health, dental, vision, and employer-match 401k

Utilidata is a fast-growing NVIDIA-backed edge AI company enabling greater visibility and control of power utilization in energy-intensive infrastructure, like the electric grid and data centers. Karman, the company's distributed AI platform powered by a custom NVIDIA module, is transforming the way utility companies operate the grid edge and will enable data centers to unlock more compute for the same provisioned power. We're looking for an Executive Assistant / Office Coordinator to serve as strategic support to our leadership team while ensuring our Ann Arbor Innovation Lab operates as a welcoming, efficient hub for collaboration. Reporting to the VP, People & Talent, this role combines high-level executive support with office coordination and operational management, creating exceptional experiences for employees, customers, and partners. The ideal candidate thrives in dynamic environments, anticipates needs before they arise, and brings both polish and warmth to everything they do. You'll join a diverse team of experts who are mission-driven, collaborative, and adaptive. Responsibilities * Manage complex calendars, travel arrangements, and meeting preparation for CEO and executive team, proactively resolving scheduling conflicts and ensuring leaders are prepared for every engagement * Handle confidential information with discretion and serve as a trusted liaison between executives and internal/external stakeholders * Partner with IT & Office Manager to maintain a productive, welcoming Ann Arbor office environment, including vendor management, supply inventory, and workspace coordination * Support the People Operations Manager on HR projects as assigned, including recruitment coordination, onboarding logistics, and employee engagement initiatives * Orchestrate logistics for onsite meetings, team retreats, customer visits, and company events, including catering, room setup, AV/technology needs, and day-of execution * As needed, process executive expense reports through Expensify, track departmental budgets, and manage vendor relationships for office services * Coordinate workspace setup and first-day logistics for new hires, serving as cultural ambassador for the Ann Arbor office * Organize team-building activities and local engagement opportunities that strengthen connection across our distributed workforce Minimum Qualifications * 3+ years of experience supporting senior executives or leadership teams * Experience coordinating office operations, events, or facilities * Strong proficiency with productivity tools (Google Workspace, calendar management systems) * Excellent written and verbal communication skills with ability to interact professionally across all levels * Demonstrated ability to handle sensitive information with confidentiality and sound judgment * Exceptional organizational skills with proven ability to manage multiple priorities and meet deadlines * Proactive problem-solver who anticipates needs and takes initiative Enhanced Qualifications (Nice to Have) * Experience in a fast-paced startup or technology company environment * Familiarity with expense management tools and human resources technology * Event planning experience, particularly for corporate retreats or customer-facing events * Experience with budget tracking and contract management Salary Range: $90,000 to $110,000. Salary will be commensurate with an individual's skills, training, years of experience, and in line with internal compensation bands. Location: This position is based onsite at our company headquarters in Ann Arbor, Michigan, with flexibility for occasional remote work. Our Commitments: Utilidata values the diversity of our team. We provide equal employment opportunities without regard to race, color, religion, creed, sex, gender, sexual orientation, gender identity or expression, national origin, age, physical disability, mental disability, medical condition, pregnancy or childbirth, sexual orientation, genetics, genetic information, marital status, or status as a covered veteran or any other basis protected by applicable federal, state and local laws. We are committed to: * Creating a diverse and inclusive workplace that is welcoming, supportive, affirming and respectful * Empowering employees to solve problems and work together to make a difference * Providing mentorship and growth opportunities as part of a collaborative team * A flexible work environment with flexible paid time off * Competitive compensation and benefits, including health, dental, vision, and employer-match 401k

Job Title Life Manager / Executive Assistant to the Founder (Path to Chief of Staff) Hybrid - Primarily in-person, with remote flexibility as needed - About Neametric We are a fast-growing digital marketing agency founded in 2017, operating across lead generation, call center services, SEO, PPC, websites, paid media, and full-funnel digital marketing. The company employs 60+ team members and is entering a high-growth phase with a clear goal of reaching $10M+ in annual revenue. This role exists for one purpose: to buy back the Founder's time so he can focus on sales, authority-building, networking, and growth. Role Overview This is not a traditional Executive Assistant role. This is a Life Manager position supporting a high-performing, fast-paced, sales-driven Founder. You will manage business, personal, and household operations, act as a force multiplier, and eventually grow into a Chief of Staff-level role with a personal assistant reporting to you. You will manage the Founder's life end-to-end-proactively, logically, and without needing constant direction. If you need to be told what to do, this role is not for you. Key Outcomes (What Success Looks Like) Buy back at least 10 hours per week of the Founder's time Enforce structure, routines, schedules, and follow-through Ensure nothing falls through the cracks-business or personal Founder focuses on sales, growth, authority, and networking only Everything else is handled, tracked, documented, and reported Core Responsibilities1. Founder & Executive Management Own and manage the Founder's calendar, schedule, priorities, and routines Create and enforce a structured daily and weekly schedule Ensure meetings are prepared for in advance (agenda, notes, assets ready) Take meeting notes and ensure follow-ups, tasks, and CRM updates are completed Actively tell the Founder what needs to be done-not ask 2. Business Operations & Reporting Liaise with department heads to: Track progress Ensure deliverables are met Collect reports and KPIs Consolidate reporting so the Founder receives clear, concise summaries Track onboarding, training, and readiness of new hires (e.g., sales closers) Ensure documentation, SOPs, and processes are maintained and followed Identify inefficiencies and propose solutions proactively 3. Project & Task Management Own execution of ongoing and new projects Ensure no project stalls due to lack of follow-up Coordinate across teams using tools like: Slack Google Workspace Asana / Monday.com HubSpot (or similar CRM) Track deadlines, priorities, and dependencies 4. Personal & Household Management Manage personal logistics for the Founder and spouse: Appointments Travel planning Errands Household needs Coordinate: Home maintenance Vendors Groceries and household orders Ensure family commitments (kids' schedules, events, pickups) are handled Remove all personal distractions from the Founder's plate 5. Authority & Growth Support Schedule and organize: Networking activities Authority-building initiatives Social media and brand activities Ensure assets, time blocks, and follow-through are in place Keep the Founder focused and accountable to long-term growth initiative. Requirements This role requires senior-level maturity and experience. Must-Have: Minimum 3 years experience in: Executive Assistant Life Manager Operations Manager Chief of Staff-type roles Proven experience supporting high-performing, Type-A executives Strong operational, organizational, and project management skills High emotional intelligence and confidence Ability to push back, set boundaries, and enforce structure Logical thinker and strong problem solver Comfortable managing both business and personal matters Tech-savvy and fast learne Strongly Preferred: Experience in fast-paced, entrepreneurial, or agency environments Background in operations, project management, or business management Required Skills & Tools Slack Google Workspace Asana, Monday.com, or similar CRM familiarity (HubSpot or equivalent) Calendar and task management systems Strong documentation and reporting skills Personality Fit (Critical) Extremely organized Calm under pressure Not intimidated by strong personalities Direct, assertive, and confident Proactive, not reactive Takes ownership and accountability Career-oriented (this is not a short-term role) Work Schedule Full-time On-site: 8:30 AM - 5:00 PM Flexibility required when needed Hybrid/remote flexibility when Founder is traveling Benefits Compensation & Benefits Salary: $50,000 - $70,000 base (depending on experience) Performance-based bonuses Paid time off Growth path to Chief of Staff Potential to build and manage a support team Initial 1099 with transition to W-2 for the right candidate

Job Title: Senior Tax Production Manager (CPA or EA U.S. Tax Reviewer) Remote Employment Type: Full-time or Part-time | Permanent About the Role Are you seeking a career that prioritizes excellence, work/life balance, and professional growth? Privity CPA Partners invites you to join a forward-thinking, high-integrity firm where client care, quality control, and leadership are paramount. As a Senior Tax Production Manager, you will lead our compliance department and mentor a talented team, ensuring accurate, timely tax filings and consistent professional development. About Privity CPA Partners Privity CPA Partners PC is a boutique California-based accounting and advisory firm committed to delivering exceptional tax, accounting, and strategic planning services. Known for our integrity and excellence, we cultivate long-term relationships with clients and team members alike. Learn more at privitycpa.com Key Responsibilities As a Senior Tax Production Manager, you will: Review Tax Returns Lead the review of complex individual, partnership, S-corp, C-corp, and trust tax returns; assist in preparation as needed. Team Leadership & Mentorship Provide training, guidance, and support to staff accountants, bookkeepers, and junior tax preparers; lead by example and reinforce best practices. Workflow Oversight Manage the production pipeline from intake through delivery, ensuring accuracy, efficiency, and compliance with deadlines. Process Documentation Create process documentation and assist in recording internal training videos to support firmwide knowledge transfer. Client-Facing Support Serve as the second set of eyes on tax matters and elevate the client experience with strategic tax insights. Collaboration & Huddles Run daily or weekly check-ins to coordinate tasks, troubleshoot issues, and maintain accountability across the team. Special Projects Engage in ad hoc tax strategy, resolution, and internal improvement initiatives. Qualifications Required: Valid and active California CPA license or EA credential Minimum 4 years of U.S. tax preparation and review experience Strong understanding of GAAP, tax code, and financial reporting Excellent written and verbal communication skills Experience supervising or mentoring a team Authorized to work in the U.S. without sponsorship Ability to commit exclusively to the firm Preferred: Bachelors degree in Accounting, Finance, or related field Experience with process improvement and/or team leadership in a public accounting setting Preferred Software Experience While training is provided, familiarity with the following is a plus: QuickBooks / Xero Lacerte / ProConnect Liscio What We Offer Competitive salary based on experience Performance-based bonuses Paid training and continuing education PTO and flexible scheduling (after probationary period) Company-provided equipment Professional growth through structured performance reviews Supportive team culture and leadership transparency Schedule 8-hour shifts Monday to Friday, with flexibility Occasional weekend availability during tax season Application Process The hiring process includes: Online application Proctored technical exam Accountant-specific personality assessment Interviews with firm leadership Join us at Privity CPA Partners and be part of a firm that values your expertise, respects your time, and supports your career. Package Details Retirement Benefits SIMPLE IRA plan with 3% employer match Available to eligible employees after the applicable waiting period Paid Time Off Paid Time Off (PTO) Paid Holidays: Includes federal holidays, the day after tax deadline, and firm closure between Christmas and New Year's Additional flex days available based on performance and tenure Professional Development Paid CPE and training CPA/EA license renewal fees covered Professional memberships (e.g., CalCPA, NAEA) reimbursed Access to mentorship, leadership development, and technical training Work/Life Balance Flexible scheduling with hybrid and remote work options potential Reasonable workloads with no expectation of burnout during tax season Structured workflow systems to support focused, efficient workdays Respect for personal boundaries and family commitments Work in another Privity office location to change your environment now and then - optional

Job Description Are you highly organized, detail-oriented, and energized by systems, processes, and procedures? Do you thrive in a fast-paced environment, enjoy checking things off your to-do list, and take pride in delivering exceptional customer service? If you're someone who consistently goes above and beyond and loves supporting others behind the scenes, we should talk. We are seeking a High-Level Executive Assistant for a top-ranking real estate professional in the Dearborn, MI area. This role is critical to the success of the business and will allow the agent to focus on selling real estate while you manage and optimize the daily administrative and operational responsibilities. We are looking for an exceptional candidate who is proactive, reliable, and eager to grow. Real estate experience is preferred but not required. The ideal candidate has a proven ability to create, implement, and maintain systems and procedures, works with a strong sense of urgency, and thrives with minimal supervision. Over time, this role offers the opportunity to take on increased responsibility and leadership within the team. Compensation: Salary Range: $60,000 - $70,000; $75,000+ DOE Paid Time Off (PTO) Benefits coverage negotiable Bonuses - Considered after a 60-day period Growth potential Compensation: $60,000 - $70,000 Responsibilities: This person's primary responsibilities include, but are not limited to: Assisting and supporting the owner in both business and personal administrative needs Managing and maintaining database systems Screening and directing phone calls and correspondence Handling client and internal requests with professionalism and urgency Scheduling appointments, meetings, and key deadlines Preparing reports, presentations, and business materials Supporting clients to ensure an exceptional experience Managing day-to-day office operations Tracking expenses and assisting with budgeting Supporting lead management processes Assisting with marketing listings, the business, and the team through social media and other platforms Guiding clients through the closing process (Eventually) hiring, training, and holding team members accountable Qualifications: Exceptional organizational skills and attention to detail Tech-savvy and comfortable learning new systems and tools Strong ability to multitask and prioritize competing demands Ability to work independently and manage time effectively Excellent verbal and written communication skills Strong problem-solving abilities High level of discretion and confidentiality Customer service-focused mindset College degree and social media experience preferred Willingness to obtain a real estate license upon hire (Agent will reimburse) Comfortable working with strong personalities A “can-do, will-do” attitude with a commitment to doing whatever it takes to free the agent up to sell About Company Rob Neely is a dedicated and results-driven real estate professional with Keller Williams Legacy, known for his deep commitment to client service, strategic market insight, and strong negotiation skills. Rob brings a vision-driven approach to helping clients buy and sell homes throughout the Metro Detroit area, including neighborhoods like Dearborn, Taylor, Detroit, Livonia, and more. He is building a team-oriented business and is looking for people who value excellence, accountability, and collaboration.

We are seeking a highly organized and proactive Bi-lingual Executive Assistant to join our team. This pivotal role provides comprehensive administrative support to the President & COO, ensuring smooth daily operations, reducing the administrative tasks and allowing the President to focus on his executive responsibilities. This position offers an excellent opportunity to contribute to a professional environment where your skills in calendar management, communication, creativity and administrative coordination will be valued and utilized.Duties Managing President's daily, weekly, monthly, yearly schedules, Monitoring President's e-mail for urgent items and notifying him as needed. Draft correspondence on President's behalf, reviewing for approval with President and then sending communications after receiving approval. Manage the President's e-mail box, prioritizing important e-mails, deleting junk mail, etc. Coordinate travel arrangements and prepare detailed itineraries for President and other company Management personnel traveling with the President. Process President's expense reports Create PowerPoint presentations using the concept and details provided by the President. Assist in preparing materials, presentations, and background research for meetings. Schedule and coordinate internal and external meetings, including agendas, logistics, and follow-ups involving the President. Maintain supplies used by the President for meetings and daily work. Keep President's office organized. Attend meetings involving the President, noting commitments made by the President and arrange for staff implementation of commitments. Handles details of a confident nature, and performs administrative functions based on understanding of company policy, executive's views and philosophy. Performs other secretarial and administrative duties. Requirements Bi-lingual skills (verbal and written) in English and Japanese. Ability to read Kanji is required. 3-5+ years of previous experience supporting executives, board members, or senior leadership Strong organizational and project management skills; able to manage competing priorities Professionalism, discretion, and ability to handle confidential information Proficiency in Microsoft Office Suite, Outlook and Teams. Adaptable, collaborative, and proactive with a strong sense of initiative. TRAM, Inc. is a Japanese owned automotive parts supplier, serving the Japanese Transplants (Toyota, Nissan, Subaru, etc.) as well as the domestic OEMs (Ford and GM). Located in Plymouth, MI, TRAM, Inc. is a subsidiary company of Tokai-Rika Co. LTD, which is located in Nagoya, Japan. TRAM was founded in 1986 and currently employs 2,500+ people at our 5 locations. We manufacture automotive components such as switch-related products (window regulators, headlights, cruise control, turn signals, multifunction and HVAC switches), security and safety-related products (shift levers, steering wheels, steering locks, seat belts, key cylinders, mechanical and remote keys). Shift your career into drive and help TRAM make the driving experience an intuitive connection between the human body and the vehicle. TRAM, Inc. is an Equal Opportunity Employer. For additional information about our companies, please see our web site at ******************************* This is a great opportunity to join our growing organization and enhance your skills to become a valuable member of our successful team!

Interview: Phone Interview and Virtual Interview Shift: Monday to Friday 8am to 5pm Job Title: Sales Support Associate PURPOSE OF THE JOB This position provides administrative assistance for the Foam Sales organization in order to offer our sales professionals more time infront of customers. The Sales Support Associate is the first point of contactfor members of the sales organization, and is responsible for the disseminationof information. The ideal candidate is a team player and active learner whoadapts to change and consistently finds ways to eliminate waste in processesacross the organization. Reports to: SalesDirector JOB RESPONSIBILITIES Service our Sales Team Coordinate and administer sales team meetings, customerevents, and conference. Work directly with Sales team on needs of Trade Shows andindustry events Maintain/Own various FOAM Sales Team Outlook distributionlists Maintain/Own Sales Team Rosters and shared BOX folder Maintain Customer Profiles Document follow-up necessities for above mentioned events Annual National Sales meeting: Partner with the FOAMAdministrative Coordinator to fully align expectations and needs for the FOAMSales team on space, awards, attendees, etc Customer events assist in coordinating locationselection, managing communications and registration process, and ordering offood and beverage Trade Shows (For small to medium Trade Shows) booking booth,order all marketing materials from 2 Scale, and coordinate with attendees andvendor. Attend event to set up booth, meet with customer to review messagingand content of event, work in the booth, interact with customers, give outmarketing material. For large trade shows, collaborate with the Trade ShowAdministrator. Contractor Events, Conference Calls work directly withthe Sales Director, RSL or ASM Communicate and order promotional items, business cards,and other marketing related needs Assist sales team with customized requests for graphics,print jobs (local marketing) Educate and assist sales team with questions whilenavigating OC systems and software (i.e. BI/Concur) Investigate budget and policy related questions as needed Manage regional membership dues and seasonal tickets Promo tracking for credits issued through pricing Research and escalate questions pertaining to toolboxorders and literature/sample availability Work closely with FOAM Sales Operations with needsrelated to sales territories, customer requests, mailings, etc Coordinate and assist with travel arrangements as needed Additional duties as needed, dependent upon areassupported. Manages our Agent pricing documents Uses Opportunity pipeline section of CRM to track jobsfor agents Participates in CRM and Portal test and learns and is adynamics user Eliminate waste from the sales organization Eliminate waste through process improvement and operatingefficiency Identify opportunities to develop, maintain and executestandard practices Educate sales team on available tools (Powe BI, MyOC,etc) Participating in on-going team meetings to leverageknowledge and best practices from sales support across the company Demonstrate teamwork Work effectively with others to meet or exceedorganizational goals Share best practices Proactively offer solutions to benefit the salesorganization Leverage resources in a manner that ensuresaccountability in meeting deadlines Support a teaming environment and see opportunity inchange JOB REQUIREMENTS MINIMUM QUALIFICATIONS: Bachelors degree preferred Prior experience in providing administrative support to aSales organization MS Dynamics and CRM experience This role is based out of our World Headquarters buildingin Toledo, OH, with in-office expectations at least 3 days a week EXPERIENCE: Experience in an ever-changing, fast-paced environment Proven experience in project management and organizationof meetings and events Ability to work independently and in teams Prior support of field sales in administrative capacity Experience in problem solving and identifying solutionsin the best interest of the company and the customer Ability to identify, act on, and lead continuous changemanagement improvement efforts Knowledge Power BI is helpful

In a world starving for Truth, Father Gabriel Richard High School (FGR) strives to deliver academic excellence in an authentically Catholic community. If you Love God, Love Others, Love Learning, Pursue Excellence, and want to use your gifts and talents to promote our mission of forming intentional disciples of Jesus Christ, then we invite you to apply to join our team. Job Description: The Admissions & Administration Associate plays a vital role in driving enrollment by designing and delivering excellent recruitment programs that attract mission fit families to FGR, ensuring events throughout the year are planned and executed with excellence, and that the office of the president and principal run smoothly. The qualified candidate will have a passion for Catholic education, be exceedingly well organized, detail oriented, great with people, have excellent communication skills, and strong initiative. The position is full-time, following the academic year, with some summer responsibilities, and reports jointly to the president, principal, and director of admissions. Responsibilities: Assist the Director of Admissions by: Communicating deadlines and important details with prospective students; Coordinating “shadow day” visits for all prospective students, including training and scheduling FGR student ambassadors; Maintaining prospective student database; Reviewing applications and serving on the Admissions Committee; Developing and executing initiatives that drive enrollment; Planning and delivering excellent recruitment and enrollment events, including open houses, athletic events, partner school shadow days, regional presentations and orientation programs (involves some evenings and weekends); and Performing other admissions activities as assigned. Assist the President and Principal by: Providing general administrative support to the president and principal, including but not limited to: Scheduling and setting up for meetings; Completing expense reports; Ordering food for meetings and events; Providing coverage at the reception desk, as needed; Assisting with clerical duties in other departments, as needed; Following up with constituents on behalf of the president and principal; and Administering the procurement of prizes and distribution of tickets for the annual Car Raffle. Assisting in the planning and executing of FGR's annual events including, but not limited to: Green & White Night Freshmen Welcome Fall Open House Spring Familiaris Consortio Event National Honors Society Induction Ceremony Spring Open House Spring Honors Convocation Spring Senior Luncheon Baccalaureate Mass and Reception Graduation Staff Retreats (3 per year) Ensuring all logistics (e.g. location, décor, food & beverage, invites, promotions, seating, A/V, program, setup and cleanup) are covered. Working with the facilities team to ensure proper setup and teardown. Coordinating details with vendors/caterers/venues. Ensuring events stay within budget and that all expenses are tracked and all invoices paid in a timely manner. Thanking all volunteers and participants, as appropriate. Conducting debriefs after each event to celebrate victories and capture areas for improvement. Performing other administrative support duties as assigned. Required Skills and Experience: Bachelor's degree in relevant field; Minimum of two years' professional experience in admissions, event planning, administrative support, development, or related field; Ability to manage multiple tasks in a fast-paced, professional environment; Evidenced ability to plan and execute excellent events; Demonstrated ability to synthesize information and communicate it in an accurate, professional, and compelling format, both verbally and in writing; Ability to work as a valued team member while maintaining a strong sense of responsibility for achieving individual performance goals; and Proficient in Microsoft Office. Critical Qualities: Intentional disciple of Jesus Christ who evidences values, integrity, and ethics consistent with the Catholic faith and Fr. Gabriel Richard High School; Loves God, Loves Others, Loves Learning, and Pursues Excellence; Servant-hearted; Polished and professional in demeanor; Winsome personality, with a natural ability to connect with both students and adults; Remarkably honest and full of integrity; Maintains strict confidentiality; Self-starter with strong initiative and follow through; Flexible with a sustained positive attitude; Exceptional organizational skills with strong attention to detail; and Willingness to work evenings and weekends as needed. Application Instructions Please email your cover letter, résumé, statement of faith* and application to: *******************. * The statement of faith should briefly explain your faith journey, your current place of worship, your spiritual disciplines, and any experience you have in spiritual leadership roles. FGR Mission Father Gabriel Richard High School, a Catholic school community, exists to build up the Body of Christ through the intellectual and spiritual formation of its students. Rooted in the Catholic intellectual tradition, FGR cultivates in each student a sense of awe in response to the beauty of truth. Strengthened by the Sacraments, students are equipped to live at the service of others through academic excellence, intentional discipleship, creativity and sportsmanship. FGR Core Values Love God. “. . . love the Lord your God with all your heart and with all your soul and with all your mind and with all your strength.” - Mk 12:30 Love Others. “And the second is like it: ‘Love your neighbor as yourself.'” - Mk 12:31 Love Learning. “. . . turning [our] ear to wisdom and applying [our] heart to understanding. . .” - Prov 2:2 Pursue Excellence. “ ...whatever is true, whatever is noble, whatever is right, whatever is pure, whatever is lovely, whatever is admirable-if anything is excellent or praiseworthy-think about such things.” - Phil 4:8

The Executive Assistant serves as a strategic partner and primary executive support to the Chief Executive Officer (CEO), while also providing high-level support to the Chief Operating Officer (COO) and Chief Financial Officer (CFO), as well as the Board of Directors. The Executive Assistant is responsible for managing complex executive calendars, coordinating board governance activities, and overseeing administrative and project-based initiatives that support organizational effectiveness. The role operates with a high degree of autonomy and discretion, handling confidential and sensitive information while exercising sound judgment in planning, prioritizing, and executing work. A comprehensive understanding of organizational operations, governance procedures, and executive-level workflows is required, along with the ability to respond flexibly to changing priorities. This is a part-time role (up to 30 hours per week) and requires flexibility to adjust schedule as needed to support executive, board, and organizational activities. Key Responsibilities Executive & Strategic Support Serve as a trusted partner and primary point of administrative and operational support to the CEO, COO, and CFO Proactively manage complex and competing executive calendars, meetings, and priorities, adjusting schedules as organizational needs evolve Anticipate executive needs and independently resolve administrative and operational issues to ensure efficient use of executive time Act as a liaison between executive leadership and internal and external stakeholders, facilitating clear, timely, and professional communication Provide flexible support to accommodate meetings, deadlines, and time-sensitive initiatives that may vary by day or week Board & Governance Support Provide comprehensive support to the Board of Directors and Board Committees, including meeting coordination, agenda development, and governance documentation Partner closely with the CEO and Board Chair to compile, review, and distribute board pre-read materials in a timely manner Prepare, maintain, and archive accurate board and committee meeting minutes, resolutions, and action items Ensure compliance with governance requirements, including maintenance of required Chapter and organizational documentation Administrative & Project Management Prepare executive-level correspondence, reports, presentations, and briefing materials with a high level of accuracy and professionalism Manage secure electronic and paper-based document systems, ensuring confidentiality, organization, and accessibility Coordinate and support special projects and cross-functional initiatives on behalf of executive leadership, tracking timelines and deliverables Human Resources, Operations & Technology Support Support HR-related initiatives, including job postings, recruitment coordination, background checks, onboarding, badging, personnel file maintenance, and offboarding Assist with operational and administrative functions related to organizational needs Coordinate information technology and office support needs, including procurement of computers, office supplies, and equipment Serve as a point of contact for administrative and operational inquiries, escalating matters appropriately Office & Communication Management Manage incoming correspondence, communications, and mail, prioritizing and routing items appropriately Maintain a professional, organized office environment that supports executive and organizational needs Education, Experience & Qualifications Demonstrated experience serving as a strategic partner to executive leadership, with direct support of multiple C-suite executives (CEO, COO, and/or CFO) Proven experience supporting Boards of Directors and working within governance structures Ability to manage multiple priorities and complex projects simultaneously with minimal supervision Exceptional organizational, time-management, and problem-solving skills Strong interpersonal skills with the ability to work effectively across a wide range of personalities and functional areas Excellent written and verbal communication skills with strong attention to detail High level of discretion and integrity in handling confidential and sensitive information Advanced proficiency in Microsoft Office and business productivity tools Self-motivated, proactive, and adaptable, with the ability to work independently while contributing as a collaborative team member Willingness and flexibility to adjust work hours within a part-time schedule (up to 30 hours per week) to meet organizational and executive needs Work Environment - Environmental or atmospheric conditions commonly associated with the performance of the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, must be available to work irregular hours and occasional weekends. The noise level in the work environment is usually moderate. Ability to travel throughout Ann Arbor area may be required. Physical Abilities that are commonly associated with the performance of the functions of this job. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Light sedentary office work. Frequently required to sit. Physically able to travel between RMHCAA locations and others via personal vehicle or similar convenance. While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel; talk or hear. Must be physically capable of carrying 35 lbs. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws. Certain job functions described herein may be subject to possible modification in accordance with applicable state and federal laws.

Title: Executive Assistant 2 Department Org: Student Activities Admin - 104000 Employee Classification: U1 - Unclassified PSA FT Bargaining Unit: Professional Staff Association Shift: 1 Start Time: 8:15am End Time: 5:00pm Posted Salary: Salary will commensurate with education and experience Travel: Yes Weekend/Holiday: Yes Job Description: The Executive Assistant II for the Division of Student Affairs plays a critical role in supporting executive-level operations. This position manages both the day-to-day schedule and long-term calendar for the division leader; prepares and gathers high volumes of meeting and briefing materials in collaboration with colleagues across campus; and independently initiates or responds to correspondence on behalf of the executive with internal and external stakeholders. Responsibilities also include tracking and completing action items, coordinating travel logistics, managing routine office operations, and serving as a key ambassador for the office. Often the first point of contact for senior administrators, trustees, donors, volunteers, and other high-profile constituencies, the Executive Assistant II ensures professionalism and discretion at all times. The role provides analytical support, project coordination, and oversight of support staff, while navigating highly sensitive information with sound judgment. Building strong working relationships across the university is essential to anticipating and resolving both routine and complex matters efficiently and diplomatically. Minimum Qualifications: Qualifications and Experience: * Bachelors + 3 years of progressive responsible Administrative or secretarial experience for management, or 5 years of progressively responsible administrative experience or support in lieu of education. Skills: * Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams) and Adobe Acrobat. * Ability to download and perform basic analysis of data from University of Toledo databases. * Ability to handle confidential matters with discretion. * Strong interpersonal written and verbal communication skills. * Excellent organizational and problem-solving skills. * Commitment to customer service and inclusive excellence. * Ability to work with a diverse group of people at all levels of the organization. Conditions of Employment: To promote the highest levels of health and well-being, the University of Toledo campuses are tobacco-free. To further this effort, the University of Toledo Health Science Campus Medical Center is requiring candidates for employment to be nicotine-free. Pre-employment health screening requirements will include cotinine (nicotine) testing, as well as drug and other required health screenings for the position. With the exception of positions within University of Toledo Main Campus and the University of Toledo College of Medicine and Life Sciences, the employment offer is conditional upon successful completion of a cotinine test and Occupational Health clearance. Equal Employment Opportunity Statement: The University of Toledo is an equal opportunity employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation. The University is dedicated to attracting and retaining the best and brightest talent and fostering a culture of respect. The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact HR Compliance at ************************ or ************ between the hours of 8:30 a.m. and 5 p.m. or apply online for an accommodation request. Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the UToledo Main Campus. Advertised: 05 May 2025 Eastern Daylight Time Applications close: 04 Feb 2026 Eastern Standard Time

We are looking for an experienced administrative assistant with strong office administration and management skills to join our legal team. Adept at working with Microsoft Office programs, handling administrative tasks, and ensuring office efficiency. The ideal candidate will have strong attention to detail, excellent organizational skills, and the ability to work collaboratively in a fast-paced, team-oriented environment and learn new software quickly. Responsibilities: · Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate meetings· Collate and distribute mail· Prepare communications such as memos, emails, invoices, reports and other correspondence· Write and edit communications, from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical. Assist in creating invoices and processing payments through QuickBooks. Required skills: · Decision-making: Administrative Assistants need to make independent decisions on a daily basis, addressing the best way to handle specific tasks.· Communications and collaboration: An administrative assistant must collaborate with other administrators and support personnel, management, and clients on a regular basis.· Organizational skills: The ability to maintain order helps ensure executives don't miss appointments or deadlines.· Writing: Their emails, letters, documents, and social media posts reflect upon their employers, so they need to know how to write professionally, using proper spelling and grammar. Salary and Benefits:We offer a competitive starting salary based on experience and a benefits package, including top-tier health insurance, dental, vision, 401(k) plan, paid time off, free on-site parking, and professional development opportunities. To Apply:Please submit your resume and cover letter in English and Spanish, including salary requirements, ***************************** Only qualified candidates will be contacted for an interview. Thank you for your interest in our firm. Our firm is dedicated to handling immigration law matters. We successfully guide individuals, businesses and organizations from across the United States and abroad. Our mission is to provide you with an immigration professional who is committed to you, your family, and your career. The firm handles all types of immigration issues and provides practical solutions at every stage of the process. We help clients achieve their goals in a professional and timely manner.

Job Description Donor Relations Administrative Office Assistant - Part Time The Adrian Dominican Sisters are seeking a part time Donor Relations Administrative Assistant to join our Donor Relations Office team to contribute to the successful effort of the office to obtain funds and donations for the support of the mission and ministry of the Adrian Dominican Sisters at their Motherhouse campus in Adrian, MI. What you will do in this role: Responsible for assisting with the daily administration of the donor relations office by maintaining donor records, and coordinating the flow of information within the office, with donors and between the office and other Congregation departments. Answer telephones and perform clerical duties in a professional and efficient manner. Hours: Part time - 24 hours per week Monday, Wednesday, Friday 8:00am - 4:30pm Pay: 18.00 - 19.00/hr. Responsibilities: Provides support to the Director of Donor Relations with daily tasks, as needed. Facilitates daily record keeping of donor gifts, including online donations, and prepares gift acknowledgements. Maintains the donor database to ensure accurate information. Coordinates and communicates with Sister volunteers, both on campus and off. Provides administrative support for the Development Advisory Board, preparing packets, coordinating travel and taking meeting minutes. Creates, formats and manages Development reports as needed. Maintains office filing systems. Collaborates with the Finance Office, Office of Communications, Office Support Services and other Campus offices as necessary to facilitate Development initiatives. Provides backup to the Clerical Assistant. Why choose us? Our work place is an amazing and safe home-like atmosphere where you will truly feel like a valued part of the team. We have tons of employee incentives and perks! Our benefit package includes: At a very low cost to you if you chose - medical, dental, vision insurance and 403B options. We pay for: short disability, life insurance, paid time off, sick pay, holiday pay, bereavement pay, jury duty pay and competitive wages and yearly pay increases. Our Management is supportive and thoughtful and will help you develop professionally. Our campus is a unique environment that you will enjoy with beautiful historic buildings, garden and permaculture areas, walking paths and beautiful grounds to explore on your breaks, an exercise and gym space and break rooms with food and drinks to purchase. We celebrate every chance we get!....Halloween costume contests, yearly employee recognition parties/cook outs, spirit week, bake sales, chili cook offs, employee and Sister craft shows, fall family festivals, Christmas celebrations and that is just to name a few! The Sisters are truly amazing to work for and treat us like family! REQUIREMENTS: Education: High school diploma or equivalent required, Associates degree preferred. Experience: Two or more years administrative support experience in a professional setting required. Experience in non-profit environment preferred Knowledge, Skills, and Abilities: Strong organizational skills (written and verbal) and attention to detail Exemplary writing ability required, preferably with experience in donor communications Excellent interpersonal skills and ability to relate and communicate appropriately with all donors Strong computer/word processing skills; experience with Microsoft Office required, specifically, at least 2 years professional experience using Excel, Word and Outlook Experience with a donor data base system preferred Ability to maintain confidentiality required Understanding of the mission, values and goals of the Adrian Dominican Sisters and demonstrated ability to transfer these concepts into written communications Physical: Must have sufficient hearing and sight skills to perform all aspects of the position. Must be able to sit, stand, and walk up to 8-hours per day. Must be able to stoop, bend, reach, and carry approximately 35 pounds. Annual influenza vaccination is required for this position. Other related titles: Non-Profit Fund Development Assistant, Administrative Assistant, Office Assistant Job Posted by ApplicantPro

JOB TITLE: Administrative Assistant FLSA STATUS: This position is Non-Exempt from overtime for purposes of federal wage-hour law meaning this position is eligible for overtime with supervisor approval. Recycle Ann Arbor is seeking a mission-minded, tech-savvy Administrative Assistant who loves creating order, improving systems, and supporting people doing meaningful work. We are a zero-waste organization operating innovative reuse, recycling, and recovery programs that directly improve the environmental health of our community. With an $11M earned-revenue budget and approximately 50 employees, we operate like a purpose-driven enterprise: practical, collaborative, and impact-focused. If you're energized by organization, people, and purpose, and want your work to clearly support a bigger mission, we'd love to meet you. BENEFITS: * 30 hours per week Onsite with a flexible schedule * Full medical, dental, and vision package * 5% 401(k) match starting on day 1 * Employer paid life insurance, short term and long-term disability * Voluntary critical illness, accident, and pet insurance available * Employee Assistance Program Position Description Summary: Under the direction of the Director of Human Resources, the Administrative Assistant is a key connector across the organization supporting leadership, staff, and visitors while helping ensure our internal systems run smoothly. This role strengthens our culture, supports employee wellness, improves how we use technology, and allows our teams to stay focused on environmental impact. You'll work closely with the Leadership Team and collaborate across departments, contributing ideas, improving processes and helping the organization reach its mission. Essential Functions and Responsibilities: General Administrative Support · Keep systems moving smoothly by preparing, maintaining and distributing documents, resources, meeting minutes and organized records · Support CEO and leadership by preparing agendas and coordinate meeting arrangements for the CEO and Staff Leadership · Stay up to date with the latest news and ideas by attending and keeping records, minutes, files etc., related to official meetings People, Culture & Events · Help coordinate on-site meetings, staff events, celebrations, and wellness initiatives · Manage wellness communications and internal updates across platforms · Support a welcoming, people-centered workplace culture Technology & Systems Support · Assist with basic IT coordination, user access, and onboarding support · Assist with account management for IT service providers and contractors (e.g., LTIT, Verizon, other IT vendors), ensuring consistent technological support across the organization including software transitions and system improvements. · Help staff navigate tools like Google Workspace, SharePoint, Outlook, and Teams · Provide basic troubleshooting and support for phones, computers, and office equipment Office Administration · Support the development and lead in the operation of an Environmentally Preferrable Purchasing systems including ordering and stocking office supplies, cleaning, uniforms etc. · Assist with Board materials and meeting logistics · Provide Occasional backup support to the scale house Training & Communication · Help prepare onboarding and training materials (slides, videos, presentations) · Support scheduling and logistics for trainings and staff development activities Required Skills and Abilities · Collaborative team player who contributes to a positive and supportive work culture · Comfortable using modern digital tools and learning new systems quickly including proficiency in Microsoft Office Suite, Google Workspace, SharePoint, and general office technology · Clear, friendly communicator across email, chat and in-person · Excellent customer service abilities with internal and external customers · Approachable, respectful, and mission driven, with strong people skills across diverse teams · Must be able to handle confidential information with discretion · Collaborative, dependable, and service-oriented · Ability to manage multiple priorities without losing attention to detail Education and Experience Requirements · 1-3 years of administrative support experience preferred · Must have experience with Microsoft Office Suite, SharePoint, and general office technology · Valid driver's license with a good driving record Physical Requirements · Ability to lift at least 15 pounds unassisted at times · Ability to sit, stand, walk, bend, climb, push, pull, squat for extended periods of time, and operate office equipment such as copiers, cell phones, computer/laptop · Primarily onsite at headquarters with occasional visits to other local locations as needed

Job DescriptionBenefits: Competitive salary Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence, answering emails, data entry, making certificate's, troubleshooting students and customers questions. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain a calendar Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Contribute to company reports Maintain an organized filing system Develop, update, and maintain relevant office procedures Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position preferred Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects

Job DescriptionUtilidata is a fast-growing NVIDIA-backed edge AI company enabling greater visibility and control of power utilization in energy-intensive infrastructure, like the electric grid and data centers. Karman, the company's distributed AI platform powered by a custom NVIDIA module, is transforming the way utility companies operate the grid edge and will enable data centers to unlock more compute for the same provisioned power. We're looking for an Executive Assistant / Office Coordinator to serve as strategic support to our leadership team while ensuring our Ann Arbor Innovation Lab operates as a welcoming, efficient hub for collaboration. Reporting to the VP, People & Talent, this role combines high-level executive support with office coordination and operational management, creating exceptional experiences for employees, customers, and partners. The ideal candidate thrives in dynamic environments, anticipates needs before they arise, and brings both polish and warmth to everything they do. You'll join a diverse team of experts who are mission-driven, collaborative, and adaptive. Responsibilities Manage complex calendars, travel arrangements, and meeting preparation for CEO and executive team, proactively resolving scheduling conflicts and ensuring leaders are prepared for every engagement Handle confidential information with discretion and serve as a trusted liaison between executives and internal/external stakeholders Partner with IT & Office Manager to maintain a productive, welcoming Ann Arbor office environment, including vendor management, supply inventory, and workspace coordination Support the People Operations Manager on HR projects as assigned, including recruitment coordination, onboarding logistics, and employee engagement initiatives Orchestrate logistics for onsite meetings, team retreats, customer visits, and company events, including catering, room setup, AV/technology needs, and day-of execution As needed, process executive expense reports through Expensify, track departmental budgets, and manage vendor relationships for office services Coordinate workspace setup and first-day logistics for new hires, serving as cultural ambassador for the Ann Arbor office Organize team-building activities and local engagement opportunities that strengthen connection across our distributed workforce Minimum Qualifications 3+ years of experience supporting senior executives or leadership teams Experience coordinating office operations, events, or facilities Strong proficiency with productivity tools (Google Workspace, calendar management systems) Excellent written and verbal communication skills with ability to interact professionally across all levels Demonstrated ability to handle sensitive information with confidentiality and sound judgment Exceptional organizational skills with proven ability to manage multiple priorities and meet deadlines Proactive problem-solver who anticipates needs and takes initiative Enhanced Qualifications (Nice to Have) Experience in a fast-paced startup or technology company environment Familiarity with expense management tools and human resources technology Event planning experience, particularly for corporate retreats or customer-facing events Experience with budget tracking and contract management Salary Range: $90,000 to $110,000. Salary will be commensurate with an individual's skills, training, years of experience, and in line with internal compensation bands. Location: This position is based onsite at our company headquarters in Ann Arbor, Michigan, with flexibility for occasional remote work. Our Commitments: Utilidata values the diversity of our team. We provide equal employment opportunities without regard to race, color, religion, creed, sex, gender, sexual orientation, gender identity or expression, national origin, age, physical disability, mental disability, medical condition, pregnancy or childbirth, sexual orientation, genetics, genetic information, marital status, or status as a covered veteran or any other basis protected by applicable federal, state and local laws. We are committed to: Creating a diverse and inclusive workplace that is welcoming, supportive, affirming and respectful Empowering employees to solve problems and work together to make a difference Providing mentorship and growth opportunities as part of a collaborative team A flexible work environment with flexible paid time off Competitive compensation and benefits, including health, dental, vision, and employer-match 401k Powered by JazzHR 4wEF4lCAY3

Job DescriptionBenefits: 401(k) Dental insurance Health insurance Paid time off Parental leave Vision insurance Who We Are WRS is a medical device company headquartered in Ann Arbor, MI. We offer world-class post-operative pain management solutions for orthopedic patients. We focus on programs that accelerate recovery and provide ancillary opportunities for orthopedic practices. We do all of this while combating the Opioid Epidemic head-on. We are located in Ann Arbor, MI, and we are looking for a full-time Executive Assistant. Candidates must live in Michigan and be able to work in Ann Arbor every week. We offer a best-in-class benefits package including medical/dental/vision, unlimited PTO, 401 (k), company-paid life insurance, and long-term disability benefits. We also have frequent company-sponsored events and lunches, and snacks in the office. Our culture is one of caring and collaboration, and we enjoy a team-oriented environment. What You'll Do Provide high-level administrative support and assistance to the Managing Partners and Executive Team Manage the calendars and email accounts of the Managing Partners and COO, including exercising independent judgment to prioritize complicated schedules and meeting requests. Create, review, and send communications on behalf of company executives. Arrange travel and accommodations for executives and for the broader team as needed, including conference and meeting registrations. Serve as the primary contact for all building-related issues and ensure that the office space is functioning properly and safely for all occupants. Coordinate weekly office lunches and assist with special event planning. Coordinate all company swag and ensure adequate supply for new hires, current employees, and conferences. Receive and sort incoming mail and deliveries promptly. Manage office supplies inventory and place orders as needed. Serve as the liaison between vendors and WRS. Purchase snacks and drinks, and stock the kitchen Identify opportunities for process and office management improvements and collaborate with teams to implement. Assist with special projects as needed. Ensure compliance with state and federal regulations. Demonstrate performance aligned with WRS guiding principles, including caring, collaboration, trustparency, and innovation. What You'll Bring High School Diploma and a minimum of 3 years experience supporting executives, or a Bachelors Degree and a minimum of 2 years of experience supporting executives. A positive attitude and strong work ethic. Exceptional organizational and time management skills. Advanced proficiency using Microsoft Outlook, MS Office, Zoom, and Slack. Superior verbal and written communication skills. Excellent attention to detail and follow-up skills. Strong degree of integrity and excellent judgment to maintain confidentiality of sensitive topics. Ability to shift gears frequently throughout the day and to work independently. Ability to work in the office in Ann Arbor, MI 4-5 days a week Nice to Have: Bachelors Degree Experience within an unstructured and evolving, entrepreneurial work environment

Job Description Interview: Phone Interview and Virtual Interview Shift: Monday to Friday 8am to 5pm Job Title: Sales Support Associate Purpose of the Job: This position provides administrative assistance for the Foam Sales organization in order to offer our sales professionals more time in front of customers. The Sales Support Associate is the first point of contact for members of the sales organization, and is responsible for the dissemination of information. The ideal candidate is a team player and active learner who adapts to change and consistently finds ways to eliminate waste in processes across the organization. Reports to: Sales Director Job Responsibilities: Service our Sales Team Coordinate and administer sales team meetings, customer events, and conference. Work directly with Sales team on needs of Trade Shows and industry events Maintain/Own various FOAM Sales Team Outlook distribution lists Maintain/Own Sales Team Rosters and shared BOX folder Maintain Customer Profiles Document follow-up necessities for above mentioned events Annual National Sales meeting: Partner with the FOAM Administrative Coordinator to fully align expectations and needs for the Foam Sales team on space, awards, attendees, etc. Customer events assist in coordinating location selection, managing communications and registration process, and ordering of food and beverage Trade Shows (For small to medium Trade Shows) booking booth, order all marketing materials from 2 Scale, and coordinate with attendees and vendor. Attend event to set up booth, meet with customer to review messaging and content of event, work in the booth, interact with customers, give out marketing material. For large trade shows, collaborate with the Trade Show Administrator. Contractor Events, Conference Calls work directly with the Sales Director, RSL or ASM Communicate and order promotional items, business cards, and other marketing related needs Assist sales team with customized requests for graphics, print jobs (local marketing) Educate and assist sales team with questions while navigating OC systems and software (i.e. BI/Concur) Investigate budget and policy related questions as needed Manage regional membership dues and seasonal tickets Promo tracking for credits issued through pricing Research and escalate questions pertaining to toolbox orders and literature/sample availability Work closely with FOAM Sales Operations with needs related to sales territories, customer requests, mailings, etc. Coordinate and assist with travel arrangements as needed Additional duties as needed, dependent upon areas supported. Manages our Agent pricing documents Uses Opportunity pipeline section of CRM to track jobs for agents Participates in CRM and Portal test and learns and is a dynamics user Eliminate waste from the sales organization Eliminate waste through process improvement and operating efficiency Identify opportunities to develop, maintain and execute standard practices Educate sales team on available tools (Power BI, MyOC, etc) Participating in on-going team meetings to leverage knowledge and best practices from sales support across the company Demonstrate Teamwork: Work effectively with others to meet or exceed organizational goals Share best practices Proactively offer solutions to benefit the sales organization Leverage resources in a manner that ensures accountability in meeting deadlines Support a teaming environment and see opportunity in change Job Requirements: Minimum Qualifications: Bachelors degree preferred Prior experience in providing administrative support to a Sales organization MS Dynamics and CRM experience This role is based out of our World Headquarters building in Toledo, OH, with in-office expectations at least 3 days a week Experience: Experience in an ever-changing, fast-paced environment Proven experience in project management and organization of meetings and events Ability to work independently and in teams Prior support of field sales in administrative capacity Experience in problem solving and identifying solutions in the best interest of the company and the customer Ability to identify, act on, and lead continuous change management improvement efforts Knowledge Power BI is helpful

St. Thomas the Apostle Classical Catholic School is seeking a Administrative Assistant (full-time) beginning the 2026-2027 school year. General Summary: Seeking an administrative assistant, beginning the 2026-2027 school year, for our classical Catholic parochial PreK-12 school. Must be a practicing, committed Catholic. This role answers directly to the school headmaster. The position requires taking responsibility for a wide variety of administrative tasks to support the smooth functioning of the school. Of equal importance, it requires a personable and calm character, with a love for and commitment to the school's classical Catholic mission. Responsibilities: Understand and uphold the Catholic Faith as it has been handed on, being a role model of Christian love, faith, and virtue. Relate to students by loving them with the love of Christ, encouraging them to develop their own relationship with God, and challenging them to love others as Christ does. Under the direction of the headmaster, handle office business with efficiency, organization, and attention to detail, including, but not limited to, school record-keeping and documentation, registration, coordinating school family needs, onboarding new families and hires, supplies for school events and functions, creating and tracking schedules, and making school purchases. Interact lovingly and in a welcoming way all members of the school and parish community; be a “face” for the school. Craft clear, positive, and sensitive communications with the school community. Be able to demonstrate flexibility and on-the-fly adjustments calmly and prudently. Address student emotional, social, spiritual, and physical needs with care, sensitivity, and prudence. Support teachers and administration by anticipating and helping with their needs and requests, fostering the sense of a “team” among faculty and staff and in the school office. Serve as an advocate for St. Thomas School and Classical Education by assisting in advancing classical Catholic education among the faculty and parent community. Qualifications: Understand and uphold the Catholic Faith as it has been handed on, being a role model of Christian love, faith, and virtue. Relate to students by loving them with the love of Christ, encouraging them to develop their own relationship with God, and challenging them to love others as Christ does. Under the direction of the headmaster, handle office business with efficiency, organization, and attention to detail, including, but not limited to, school record-keeping and documentation, registration, coordinating school family needs, onboarding new families and hires, supplies for school events and functions, creating and tracking schedules, and making school purchases. Interact lovingly and in a welcoming way all members of the school and parish community; be a “face” for the school. Craft clear, positive, and sensitive communications with the school community. Be able to demonstrate flexibility and on-the-fly adjustments calmly and prudently. Address student emotional, social, spiritual, and physical needs with care, sensitivity, and prudence. Support teachers and administration by anticipating and helping with their needs and requests, fostering the sense of a “team” among faculty and staff and in the school office. Serve as an advocate for St. Thomas School and Classical Education by assisting in advancing classical Catholic education among the faculty and parent community. Submit Letter of Introduction & Interest with Resume to: Mr. Michael Sauter, ****************

Under general supervision, the Administrative Assistant will provide all aspects of secretarial support in the Department of Medicine. This position works directly with physicians to ensure smooth division operations. Minimum Qualifications: Education/Qualifications/Knowledge, Skills & Abilities 1. High School Diploma or equivalent required. Associates Degree in secretarial science, office administration, business administration or related area preferred, or two years of relevant related experience preferred. 2. Minimum of two years of experience in an academic or research-related office setting. 3. Excellent verbal and written communication skills; able to compose own correspondence and ability to gain the confidence of others. 4. Excellent interpersonal skills to work appropriately with faculty, administration, and ancillary personnel. 5. Mastery of accepted general office practices required. Demonstrates knowledge of protocols unique to the division within probationary period. 6. Ability to perceive and understand broad objectives and to organize time and material toward same. Ability to multitask. 7. Working knowledge of Microsoft Office including but not limited to Word, Excel, and Power Point. 8. Must be a self-starter. 9. Must demonstrate attention to detail. Communication And Other Skills: 1. Ability to demonstrate professionalism in all communications. Possesses excellent communication, written, oral and interpersonal skills including telephone etiquette. 2. Ability to maintain confidentiality. 3. Ability to learn new technology as relevant. 4. Ability to work with a diverse group of faculty, staff, residents, and students. 5. Ability to be flexible and manage several tasks simultaneously. 6. Ability to work with minimum supervision. 7. Must have excellent organizational skills, be detailed-oriented and be able to manage several tasks at one time. 8. Ability to work independently as well as in a team setting. Preferred Qualifications: Experience working with medical students and residents preferred. Experience using Epic preferred. Conditions of Employment: To promote the highest levels of health and well-being, the University of Toledo campuses are tobacco-free. Pre-employment health screening requirements for the University of Toledo Health Science Campus Medical Center will include drug and other required health screenings for the position. Equal Employment Opportunity Statement: The University of Toledo is an equal opportunity employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation. The University is dedicated to attracting and retaining the best and brightest talent and fostering a culture of respect. The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact HR Compliance at ************************ or ************ between the hours of 8:30 a.m. and 5 p.m. or apply online for an accommodation request. Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the UToledo Main Campus.