Executive administrative assistant jobs in Toledo, OH

Job Description We are seeking a highly capable Executive Assistant to the CEO who can act as the CEO's direct representative-conducting research, making calls, managing communication, coordinating tasks, and executing decisions with accuracy and confidence. This role requires someone who follows instructions thoroughly, handles responsibilities independently, and completes tasks from start to finish with minimal oversight. This position is ideal for someone who is organized, assertive, highly dependable, and capable of representing the CEO professionally. Compensation: $65,000 - $95,000 Responsibilities: Act as the CEO's representative in communication with contractors, vendors, lenders, designers, inspectors, and hospitality partners Make calls, send emails, and handle follow-up tasks on behalf of the CEO Conduct research on properties, vendors, materials, zoning, travel, and STR data Prepare due diligence summaries, comparison sheets, spreadsheets, and decision memos Execute assigned tasks fully, ensuring accuracy, completeness, and reliability Manage personal + business calendars, appointments, and logistics Coordinate inspections, maintenance visits, walk-throughs, vendor schedules, and deliveries Prepare itineraries, reservations, and travel logistics Draft professional communication in the CEO's tone and voice Maintain confidentiality with all business and personal matters Keep digital files, documents, and records organized and updated Maintain task-tracking systems and ensure nothing is missed Qualifications: Required: Experience in real estate, hospitality, or construction Strong research and analytical skills Proven ability to follow instructions and complete tasks thoroughly Excellent written and verbal communication Comfortable making calls, resolving issues, and speaking with vendors/contractors High discretion, reliability, and professionalism Highly organized with strong attention to detail Tech-savvy About Company The Arbor Collection is an experiential hospitality and real estate investment company based in Ann Arbor, Michigan, dedicated to designing the most unforgettable short-term rental experiences in Ann Arbor. We combine bold themed design, thoughtful renovations, luxury amenities, and warm hospitality across our growing portfolio. Our vision is to build a values-driven, innovative, and world-class brand in Ann Arbor hospitality while expanding our team and operational excellence. Learn more at: TheArborCollectionStays.com

Job Title: Senior Tax Production Manager (CPA or EA U.S. Tax Reviewer) Remote Employment Type: Full-time or Part-time | Permanent About the Role Are you seeking a career that prioritizes excellence, work/life balance, and professional growth? Privity CPA Partners invites you to join a forward-thinking, high-integrity firm where client care, quality control, and leadership are paramount. As a Senior Tax Production Manager, you will lead our compliance department and mentor a talented team, ensuring accurate, timely tax filings and consistent professional development. About Privity CPA Partners Privity CPA Partners PC is a boutique California-based accounting and advisory firm committed to delivering exceptional tax, accounting, and strategic planning services. Known for our integrity and excellence, we cultivate long-term relationships with clients and team members alike. Learn more at privitycpa.com Key Responsibilities As a Senior Tax Production Manager, you will: Review Tax Returns Lead the review of complex individual, partnership, S-corp, C-corp, and trust tax returns; assist in preparation as needed. Team Leadership & Mentorship Provide training, guidance, and support to staff accountants, bookkeepers, and junior tax preparers; lead by example and reinforce best practices. Workflow Oversight Manage the production pipeline from intake through delivery, ensuring accuracy, efficiency, and compliance with deadlines. Process Documentation Create process documentation and assist in recording internal training videos to support firmwide knowledge transfer. Client-Facing Support Serve as the second set of eyes on tax matters and elevate the client experience with strategic tax insights. Collaboration & Huddles Run daily or weekly check-ins to coordinate tasks, troubleshoot issues, and maintain accountability across the team. Special Projects Engage in ad hoc tax strategy, resolution, and internal improvement initiatives. Qualifications Required: Valid and active California CPA license or EA credential Minimum 4 years of U.S. tax preparation and review experience Strong understanding of GAAP, tax code, and financial reporting Excellent written and verbal communication skills Experience supervising or mentoring a team Authorized to work in the U.S. without sponsorship Ability to commit exclusively to the firm Preferred: Bachelors degree in Accounting, Finance, or related field Experience with process improvement and/or team leadership in a public accounting setting Preferred Software Experience While training is provided, familiarity with the following is a plus: QuickBooks / Xero Lacerte / ProConnect Liscio What We Offer Competitive salary based on experience Performance-based bonuses Paid training and continuing education PTO and flexible scheduling (after probationary period) Company-provided equipment Professional growth through structured performance reviews Supportive team culture and leadership transparency Schedule 8-hour shifts Monday to Friday, with flexibility Occasional weekend availability during tax season Application Process The hiring process includes: Online application Proctored technical exam Accountant-specific personality assessment Interviews with firm leadership Join us at Privity CPA Partners and be part of a firm that values your expertise, respects your time, and supports your career. Package Details Retirement Benefits SIMPLE IRA plan with 3% employer match Available to eligible employees after the applicable waiting period Paid Time Off Paid Time Off (PTO) Paid Holidays: Includes federal holidays, the day after tax deadline, and firm closure between Christmas and New Year's Additional flex days available based on performance and tenure Professional Development Paid CPE and training CPA/EA license renewal fees covered Professional memberships (e.g., CalCPA, NAEA) reimbursed Access to mentorship, leadership development, and technical training Work/Life Balance Flexible scheduling with hybrid and remote work options potential Reasonable workloads with no expectation of burnout during tax season Structured workflow systems to support focused, efficient workdays Respect for personal boundaries and family commitments Work in another Privity office location to change your environment now and then - optional

Position Description for Sr. Administrative Assistant, FRE Company: Quality Steel Corporation Reports to: Plant Manager, QSC, FRE Location: Fremont, OH Revision Date: December 3, 2025 Company Overview: LT Corporation (LT Corp), based in Cleveland, Mississippi, is the parent company of Quality Steel Corporation, LP Cylinder Service, Inc., Buckeye Fabricating Company, and Kryton Engineered Metals with six locations in the U.S. Quality Steel and LP Cylinder manufacture propane tanks and cylinders, Buckeye Fabricating Company produces custom fabricated pressure vessels, and Kryton provides metal spinning, cutting and fabrication solutions. The company was founded in 1957 by Lowry Tims and is committed to sustained value creation for all its stakeholders, starting with employees, under family ownership and leadership. The Company's commitment to excellence - caring for employees, serving customers and having a positive impact on local communities - is core to its mission. To further its mission and value creation, LT Corp is focused on growing both organically and through acquisition as the LT Corporation family of companies. At LT Corp, our purpose is to continue to improve the lives we touch, to help others grow, thrive and succeed - is further lived out in our core beliefs and values and defining How we Lead. We provide a positive and supportive environment with other extraordinary total rewards including an employee stock ownership plan and a high-match 401(k) to help our employees plan for their secure futures consistent with our long-term value creation approach. The Sr. Administrative Assistant, QSC, FRE is responsible for providing administrative support and customer service to internal and external team members across various levels of the organization. The Sr. Admin will support all employees located at the Fremont site including site leadership, support departments, and the plant operations team. The Sr. Admin is a key position that provides a first impression and a positive welcome to all visitors including customers, suppliers, community members, candidates, new hires, and others. The Sr. Admin reports to the Plant Manager, QSC and is a key support role for the organization. Key Responsibilities: Assist leaders and teams through administrative tasks as required, projecting high quality, professional oral and written communication with leaders and teams. Welcome employees, visitors, suppliers, customers, and candidates with a positive and professional approach aligned with our positive culture and values. Demonstrate flexibility as priorities shift, collaborating as a team player with a focus towards customer service. Balance conflicting priorities to manage workflow, ensure the completion of essential projects, and meeting critical deadlines. Demonstrate sound judgment and the ability to make reasonable decisions in the absence of direction, swiftly refer problems/issues to the appropriate person(s) when necessary. Assist in managing candidates who are interested in working for QSC and LT Corporation, answering phone calls and inquiries, responding with positive attitude, and working with HR to manage responses to repeat visitors and inquiries. Assist in managing candidates interviewing for hourly and salaried/professional roles, ensuring a comfortable and positive welcome. Assist in welcoming new hires, ensuring a supporting, positive first day and answering and directing questions as needed. Adapt to new technology and acquire new technical skills as needed. Assess current practices and procedures and make recommendations for improvements. Lead by example, demonstrating LT Corp's “the Way We Lead” (servant leader, devoted, resilient, growth mindset, team player, trustworthy, fun-loving) leadership traits and reinforcing LT Corp's purpose, core beliefs, and values to all team members. Support and complete special projects as required. Supports production scheduling activities as needed. Maintains accurate and up-to-date production charts and reports. Experience: Minimum of 1 years' experience in providing administrative support Strong proficiency in Microsoft Excel is required. Experience with Microsoft Office preferred. Knowledge, Skills, and Abilities: Excellent customer service skills Positive attitude and respect to all visitors and employees for the best experience in all situations Strong organizational skills - keep timelines and meet deadlines. Strong written and verbal communication skills, ability to communicate at various levels. Self-motivated, ability to work independently. Aligned with highest integrity and family values. Education and Certification Qualifications: Associate's degree in business preferred, relevant work experience will be considered. Quality Steel is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability.

Job Description Interview: Phone Interview and Virtual Interview Shift: Monday to Friday 8am to 5pm Job Title: Sales Support Associate Purpose of the Job: This position provides administrative assistance for the Foam Sales organization in order to offer our sales professionals more time in front of customers. The Sales Support Associate is the first point of contact for members of the sales organization, and is responsible for the dissemination of information. The ideal candidate is a team player and active learner who adapts to change and consistently finds ways to eliminate waste in processes across the organization. Reports to: Sales Director Job Responsibilities: Service our Sales Team Coordinate and administer sales team meetings, customer events, and conference. Work directly with Sales team on needs of Trade Shows and industry events Maintain/Own various FOAM Sales Team Outlook distribution lists Maintain/Own Sales Team Rosters and shared BOX folder Maintain Customer Profiles Document follow-up necessities for above mentioned events Annual National Sales meeting: Partner with the FOAM Administrative Coordinator to fully align expectations and needs for the Foam Sales team on space, awards, attendees, etc. Customer events assist in coordinating location selection, managing communications and registration process, and ordering of food and beverage Trade Shows (For small to medium Trade Shows) booking booth, order all marketing materials from 2 Scale, and coordinate with attendees and vendor. Attend event to set up booth, meet with customer to review messaging and content of event, work in the booth, interact with customers, give out marketing material. For large trade shows, collaborate with the Trade Show Administrator. Contractor Events, Conference Calls work directly with the Sales Director, RSL or ASM Communicate and order promotional items, business cards, and other marketing related needs Assist sales team with customized requests for graphics, print jobs (local marketing) Educate and assist sales team with questions while navigating OC systems and software (i.e. BI/Concur) Investigate budget and policy related questions as needed Manage regional membership dues and seasonal tickets Promo tracking for credits issued through pricing Research and escalate questions pertaining to toolbox orders and literature/sample availability Work closely with FOAM Sales Operations with needs related to sales territories, customer requests, mailings, etc. Coordinate and assist with travel arrangements as needed Additional duties as needed, dependent upon areas supported. Manages our Agent pricing documents Uses Opportunity pipeline section of CRM to track jobs for agents Participates in CRM and Portal test and learns and is a dynamics user Eliminate waste from the sales organization Eliminate waste through process improvement and operating efficiency Identify opportunities to develop, maintain and execute standard practices Educate sales team on available tools (Power BI, MyOC, etc) Participating in on-going team meetings to leverage knowledge and best practices from sales support across the company Demonstrate Teamwork: Work effectively with others to meet or exceed organizational goals Share best practices Proactively offer solutions to benefit the sales organization Leverage resources in a manner that ensures accountability in meeting deadlines Support a teaming environment and see opportunity in change Job Requirements: Minimum Qualifications: Bachelors degree preferred Prior experience in providing administrative support to a Sales organization MS Dynamics and CRM experience This role is based out of our World Headquarters building in Toledo, OH, with in-office expectations at least 3 days a week Experience: Experience in an ever-changing, fast-paced environment Proven experience in project management and organization of meetings and events Ability to work independently and in teams Prior support of field sales in administrative capacity Experience in problem solving and identifying solutions in the best interest of the company and the customer Ability to identify, act on, and lead continuous change management improvement efforts Knowledge Power BI is helpful

The Administrative Assistant will support the organization by provided a full range of moderate and complex administrative assignments. This is a part time position working 20 hours per week with flexible schedule. Duties and Responsibilities: · In partnership with leadership and management team members support the development, tracking, and updating of policy and procedure documents and manuals · Compose, edit, proofread, print, or distribute correspondence, memoranda, promotional materials, forms, newsletters, manuals and reports · Assists with meeting preparations including coordination of room reservation, room set up, coordination of resources including but not limited to information technology and refreshments if applicable · Responds to and resolves administrative inquiries · Collects and distributes mail upon receipt · Responds timely and professionally to all incoming calls, emails, and visitors · Assists with event planning and travel arrangements · Responsible for ordering and maintaining inventory of office supplies · Supports tasks of Executive Assistant as assigned during periods of out of office · Maintains filing systems as assigned · Participate in staff and quality improvement meetings and trainings as necessary · Performs other duties as assigned by supervisor Lifting Requirements: Sedentary Work - Exerting up to 10 pounds of force frequently, 25 pounds occasionally, and/or a negligible amount of force constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met. Physical Requirements: Stand or sit, walking, use hands/fingers to handle, feel or manipulate work tools, stoop, kneel or crouch, talk/hear, see, reach, and repetitive motion. Hazards and Atmospheric Conditions: Limited exposure to dust and electrical hazards, in relation to the storage of files and the operation of office equipment. Office environment, commercial/industrial lighting Equipment and Tools: Equipment: Computer, Copier, Printer, Scanner, Telephone, Filing Cabinets, Headset. Tools: Letter opener, Hole Punch Organizational Vehicle: Does not drive organizational vehicles. OSHA Category: Category II - Normal routine involves no exposure to blood, body fluid or tissue, but exposure or potential for exposure may occur. Skills/Qualifications: · A high school diploma or equivalent, Associate's or Bachelor's degree is preferred · Ability to communicate effectively in writing and verbally, face-to-face, via virtual technology and over the phone · Maintain a friendly, courteous, and professional tone in all communication formats · Complete all assigned duties with confidentiality, discretion, and accuracy · A valid Ohio Driver's License and auto insurance with an acceptable driving record. · Reliable transportation and willingness to travel throughout Lucas County · Knowledge of basic computer programs (Microsoft Office Suite) required · Ability to work closely and effectively as a team player with NHA staff, community leaders, and health professionals · Possess a strong desire to carry out and promote the mission and vision of Neighborhood Health Association · Detail oriented along with the ability to manage time efficiently. · Pleasant and professional demeanor and temperament during stressful and difficult situations · Ability to relate effectively to a diverse group of employees and patients in a professional and courteous manner · Must be able to work independently in a fast-paced environment with regular interruptions · Must be able to perform multiple tasks and detailed work, problem solve, reason and perform basic mathematical calculations This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind of level of difficulty.

Benchmark Behavioral Healthcare provides comprehensive and affordable mental health services to people with mild to severe mental illness, emotional problems, and other issues that affect functioning and well-being. The Administrative Assistant plays a vital role in ensuring the effective day-to-day operations of the agency. WORK ENVIRONMENT Benchmark Behavioral Healthcare is a fast-paced working environment due to the high demand for services. The Administrative Assistant may work part time or full time, during regular business hours, in the evenings or on the weekends, based on the agency's hours of operation. The Administrative Assistant may be asked to provide additional coverage as needed and may be required to work at the front desk or in a private or shared office space. RESPONSIBILITIES Primary responsibilities of the Administrative Assistant include the following: answer phones; greet clients; help clients sign in for their appointments; ask clients to fill out healthcare paperwork; confirm client appointments; and handle client correspondence. The Administrative Assistant also schedules client appointments, compiles and maintains client case files, maintains master client lists, assists with insurance billing and directs clients to the appropriate staff member, if client has specific questions about their care. The Administrative Assistant may also be required to take notes during staff meetings or participate in periodic staff training seminars.

St. Mary Student Parish (SMSP), located in Ann Arbor, MI, is a Diocesan parish, staffed by Jesuits serving the faculty, staff, and students of the University of Michigan as well as resident parishioners. SMSP hosts an average of 1,800 people at seven weekend masses (one in Spanish) and offers spiritual formation programs for undergraduates, graduate students, young professionals, and our resident parishioners. Overview: The main responsibilities of this position are to provide administrative and office support activities for the parish staff. This position reports to the Business Manager. This is an hourly position, approximately 30 hours per week which may include some evenings and weekends. Specific Responsibilities: Serve as a welcoming presence Answer and direct phone calls Greet and assist visitors Oversee processing of sacramental records Maintain calendar of events/building usage schedule Oversee the student office assistants Maintain office procedures Create and print programs for special masses or events Coordinate and prepare for funerals and baptisms General Qualifications and Expectations: 3+ years of relevant experience Be proficient in Microsoft Office Suite Be detailed oriented while having the ability to multitask Have the ability to work independently as well as part of a team Be flexible and able to adapt to a complex work environment Be able to maintain confidentiality Be a practicing Catholic Must pass a background check and attend Virtus Child and Youth Protection Training Bilingual with English and Spanish is a plus To Apply Email resume and cover letter to Cathy Welch, *********************.

Title: Administrative Assistant Department: Administration/Information Management Status: Full Time Reports to: Administrator/Director of Nursing Job Summary: In this role the Administrative Assistant will support the facility with oversight of all health data related to guest of the facility including symptoms, diagnostic test, medical records, health history, and procedures. This role will also support other departments in the facility as an Administrative Assistant. The Administrative Assistant must have a high level of professional ethic, business acumen and display the ethical standards set forth by the organization. The Administrative Assistant must be able to communicate effectively across all levels of the organization including the clinical, non-clinical and Sr. leadership teams. Essential Functions of Health Information Coordinator: Analyzes and evaluates resident health records according to established criteria Oversee the health record identification and storage process Handles correspondence and medicolegal aspects of health records Assists facility team members and medical staff providing information to those involved in treatment, payment, and healthcare operations purposes, including the Quality Assurance Committee Attends all educational presentations, in-services and HIM system maintenance meetings as requested by supervisor Handles administrative needs including phone correspondence, organization of records preparing, entering, and tracking data and analysis Maintains confidentiality of all resident information as required by HIPAA, privacy laws and regulations Responds to assigned regulatory agencies regarding compliance with State and Federal law/regulation concerning any job function Looks for inefficiencies in operational workflows such as compliance of medical files, record keeping and creates effective solutions. Displays a high level of relationship management within the facilities, corporate staff, office personal, insurances (as needed) and supervisors Upholds the Guest Bill of Rights at all times Qualifications/Experience: Minimum one (1) year previous information processing and maintenance experience; experience specific to long term care information management preferred Essential Functions of Administrative Assistant: Provide support to the office team Uses multiple technical applications including internet searches, word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email and other applications as needed. Performs clerical duties such as file maintenance, organizing documents, photocopying, collating, etc. Other duties as assigned Qualifications/Experience: Minimum three (3) years administrative assistant experience. This position does require the following working conditions: Prolonged periods of sitting, standing, crawling and/or walking Ability to lift from 10lbs to 85lbs as requested Ability to carry from 10lbs to 85lbs as requested Ability to use fine motor skills, and assemble at low and high rates of operation Use body leg weight to perform job duties as applicable

Primarily responsible for providing administrative assistance to assigned Community Managers which includes customer service, preparing/mailing violation letters and overall administrative duties that lead to the success of on-going projects. Position Responsibilities: Provides direct support to assigned Community Managers in order to meet community standards. Addresses customer issues and ensures effective, long-term solutions. Provides customer service to homeowners via phone and email. Provides support to community managers which includes answering phones/returning calls, composing correspondence, sending/receiving faxes, creating and maintaining spreadsheets, etc. Maintains an effective process for tracking architectural submittals. Arranges Board of Directors (BOD) meetings (times/locations) and prepares all correspondence necessary to notify parties and updates, prepares and mails BOD meeting packets. Ensures necessary information is organized and accessible to Community Managers on the day of BOD meetings. Works with vendors to provide direction and collect bids per the manager. Maintains strict adherence to community and company deadlines. Performs other related duties as directed. Knowledge, Skills and Abilities: Ability to multitask, and prepare and process large amounts of administrative items while being detail oriented. Ability to handle multiple tasks simultaneously, establish priorities, and meet deadlines. Exceptional organization and tracking skills. Ability to function efficiently in a high volume, fast-paced environment. Ability to proficiently utilize computer programs and database systems, including Microsoft office, internet and e-mail systems. Ability to interact and work professionally, positively and effectively with homeowners and staff at all levels. Excellent customer service skills. Advanced communication skills both verbally and written. Ability to work collaboratively and cooperatively within the department as well as with other departments. Physical Demands & Work Environment Primarily sitting in an office setting utilizing computer. May be required to lift boxes, fill paper trays, and other minor physical office related tasks.

Job DescriptionAdministrative Assistant Fluent in Spanish We are looking for an experienced administrative assistant with strong office administration and management skills to join our legal team. Adept at working with Microsoft Office programs, handling administrative tasks, and ensuring office efficiency. The ideal candidate will have strong attention to detail, excellent organizational skills, and the ability to work collaboratively in a fast-paced, team-oriented environment and learn new software quickly. Responsibilities: Answer phones and greet visitors Schedule appointments and maintain calendars Schedule and coordinate meetings Collate and distribute mail Prepare communications such as memos, emails, invoices, reports and other correspondence Write and edit communications, from letters to reports and instructional documents Create and maintain filing systems, both electronic and physical . Assist in creating invoices and processing payments through QuickBooks. Required skills: Decision-making: Administrative Assistants need to make independent decisions on a daily basis, addressing the best way to handle specific tasks. Communications and collaboration: An administrative assistant must collaborate with other administrators and support personnel, management, and clients on a regular basis. Organizational skills: The ability to maintain order helps ensure executives dont miss appointments or deadlines. Writing: Their emails, letters, documents, and social media posts reflect upon their employers, so they need to know how to write professionally, using proper spelling and grammar. Salary and Benefits: We offer a competitive starting salary based on experience and a benefits package, including top-tier health insurance, dental, vision, 401(k) plan, paid time off, free on-site parking, and professional development opportunities. To Apply: Please submit your resume and cover letter in English and Spanish, including salary requirements, to *************************** Only qualified candidates will be contacted for an interview. Thank you for your interest in our firm.

Who We Are: Servis Group is more than a facilities management company - it's a family of businesses united by a commitment to excellence. For over 20 years, Servis Group has worked with residential and commercial customers to provide various building maintenance and cleaning services including carpet cleaning, construction, and property damage restoration. With a strong commitment to safety, customer satisfaction, and community impact, Service Group provides a single-source solution for commercial and residential clients while inspiring its team to give back and uphold the highest standards of service. What you'll be doing: We are seeking a detail-oriented and proactive Administrative Assistant to support our daily operations. You will provide essential support by managing communications, processing and reconciling invoices, and maintaining accurate customer records. This role involves handling supply orders, inventory, and scheduling appointments using workforce tools, while ensuring smooth day-to-day office operations. The ideal candidate demonstrates strong organizational skills, attention to detail, and proficiency in Microsoft Office, with experience in accounts payable/receivable and customer service in a fast-paced environment. This is an in-person positions based in Ypsilanti, MI. Administrative Assistant Essential Duties and Responsibilities Answer calls/emails and provide information as needed Perform invoice coding Reconcile invoices for Accounts Payable and Accounts Receivable Upload invoices into client portals Place orders for supplies and maintain inventory Pull orders from stock Maintain and update customer files Schedule appointments Administrative Assistant Qualifications: Previous experience in an administrative or office support role preferred Previous experience with AR/AP invoices Able to work in a fast-paced environment Proficient computer skills Proven customer support experience Strong attention to detail Strong phone contact handling skills and active listening Customer service oriented Able to adapt/respond to different personalities Excellent communication and ability to work under pressure Able to multi-task and prioritize/manage time effectively High school diploma or equivalent Pass background check Administrative Assistant Requirements: One year working experience in professional office administration. High School diploma or GED required; College experience preferred. Working knowledge or experience with multi-line office phone systems, networked printers, and Microsoft office required. 1+ year of experience in professional office administration High School diploma or GED required Experience in a client-facing or customer service role. Experience using Microsoft Office, including: Word, Excel, Outlook, Teams, and SharePoint Experience with multi-line office phone systems, networked printers Excellent organizational skills. Excellent professional written and verbal skills. Physical Considerations: Lifting up to 30lbs, as needed Walking, standing, and sitting for extended periods of time Bending, kneeing, reaching as needed Benefits: Health Vision Dental Life 401k ***Servis Group is committed to fostering, cultivating, and preserving a culture of diversity and inclusion. We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Our commitment extends beyond preventing discrimination and harassment; it's about creating an environment where diverse backgrounds and perspectives are valued. We believe in the power of our people, the ideas they bring, and what we can accomplish together. Consistent with the Americans with Disabilities Act (ADA), all state & federal requirements, it is the policy of Servis Group to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause undue hardship. Servis Group also provides reasonable accommodations as required under the Pregnant Workers Fairness Act (PWFA) for limitations related to pregnancy, childbirth, or related medical conditions. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Recruitment Team ************ Monday-Friday, 8:30AM-4:30PM

Job DescriptionSalary: $15-$17 an hour Join Our Team at INI Group! At INI Group, we are committed to fostering a compassionate and inclusive environment for individuals with mental illness and developmental disabilities. As a growing home health care provider agency, we are looking for dedicated professionals who are proactive and driven to make a difference. If you thrive in a collaborative workplace and want to be part of a mission-driven team, we encourage you to apply for the position below. Job Title: Administrative Assistant (Part-Time) Location: Ypsilanti, MI (In-Office) Schedule: Tentatively Part-Time (around 24-30 hours) Job Summary INI Group is seeking a detail-oriented Administrative Assistant to support our Human Resources department. The ideal candidate is highly organized, and capable of interacting professionally with individuals, including those with mental illness and developmental disabilities. This role includes a combination of administrative support and front-desk reception duties, contributing to the efficient daily operations of the HR office. Key Responsibilities Answer and route incoming phone calls and receive mail. Schedule appointments and assist in organizing meetings; take and distribute meeting minutes as needed. Draft, proofread, and format internal correspondence and departmental documents. Process HR-related paperwork including onboarding materials, employee changes, and training compliance. Enter and update employee data in the HR database; follow up on missing or expired documentation. Assist with generating reports related to attendance, new hires, and turnover. Support recruitment efforts by conducting phone screenings and scheduling initial interviews. Maintain office supply inventory for the HR department. Greet and welcome visitors while maintaining front desk security and telecommunications systems. Perform other administrative duties as assigned. Qualifications Required Skills and Abilities: Strong organizational skills and attention to detail. Proficient in Microsoft Office Suite or similar software. Excellent written and verbal communication abilities. Ability to maintain confidentiality and handle sensitive information. Comfortable working with individuals with mental illness and developmental disabilities. Education and Experience: High school diploma or equivalent required. Minimum of 2 years experience in an administrative assistant role is preferred. Physical Requirements Prolonged periods of sitting and working on a computer. Must be able to lift to 15 pounds occasionally. Position Details Type: Part-Time Schedule: Tentatively 24-30 hours weekly; Monday-Friday 9am-5pm Location: In-person at our Ypsilanti, MI main office Reports To: Human Resources Department Supervisory Responsibilities: None

Job Description High School Office Administrative Assistant Classification: Full-Time Hourly, Non-Exempt Entity: Lenawee Christian School Reports to: Secondary Principal, dotted line to Head of School About Us. Lenawee Christian Ministries provides Christ-centered education, spiritual development, and wellness services to the Lenawee County community, centered around Jesus Christ. The ministry is made up of two operating entities: Lenawee Christian School and the Christian Family Centre, located in Adrian, MI. Lenawee Christian School exists in partnership with the family and church to integrate Biblical truth for life with a commitment to glorifying Jesus Christ through academic excellence and spiritual maturity. The Christian Family Centre is a world-class fitness and family activity facility that strives to assist families and individuals grow in their physical, social, and spiritual wellness with Jesus Christ being the center. Position Summary. The High School Office Administrative Assistant plays a vital role in supporting the mission and daily operations of Lenawee Christian School. Serving as the primary point of contact for students, families, and visitors, this individual provides exceptional hospitality and administrative support while fostering a welcoming, Christ-centered environment. Responsibilities include managing attendance, coordinating communications, maintaining efficient office operations, and supporting school leadership, staff, and students. The role also provides key assistance to the athletics department throughout each sports season. The ideal candidate is organized, detail-oriented, and proactive, with a heart for service and the ability to thrive in a fast-paced environment while reflecting the love of Christ in all interactions. Key Responsibilities. Attendance & Records Accurately record, monitor, and maintain daily student attendance and related documentation. 2. Front Office & Reception Serve as the first point of contact for students, parents, and visitors. Manage front desk operations, including sign-ins/outs, communications, and general office support (copying, printing, etc.). Communication & Coordination Prepare and deliver school announcements, schedules, and daily communications. Coordinate information flow between staff, students, and families. 4. Administrative & Record Support Maintain and update records in RenWeb and other school systems. Assist with reporting, mailings, and general administrative tasks. Student Health & Safety Provide basic first aid and administer medications in accordance with school policy. Communicate with parents regarding student health concerns and maintain a clean, safe environment. Athletic Department Support Prepare athletic rosters, programs, and end-of-season certificates. Assist with scheduling, communication, and coordination of athletic events. Other duties as assigned by Secondary Principal and/or Head of School. Qualifications. Christian Faith: Profess and demonstrate a personal commitment to Jesus Christ as Lord and Savior. Adherence to Christian principles and values in both personal and professional life. Live a Christ-centered life and have a strong commitment to excellence. Education & Experience: High school diploma or equivalent required; associate degree preferred. Prior experience in an educational or office administration setting strongly preferred. Familiarity with RenWeb or similar student information systems a plus. Ability to handle minor first-aid needs and manage student medications. Flexibility and willingness to support school events and activities as needed. Knowledge & Skills: Excellent organizational, communication, and interpersonal skills. Strong attention to detail and ability to manage multiple priorities. Proficient in Microsoft Office Suite (Word, Excel, Outlook). Ability to always maintain confidentiality and professionalism. Calm, friendly, and responsive approach when working with students, families, and staff. Comfortable working in a dynamic, high-traffic environment.

We are seeking a highly organized, proactive, and exceptionally detail-oriented Executive Assistant to provide comprehensive operational support to Digital Product senior leaders. This pivotal role goes beyond traditional administrative support, requiring a strategic mindset and the ability to actively orchestrate key initiatives and manage complex workflows. If you thrive in a fast-paced environment, possess an innate ability to anticipate needs, and excel at bringing disparate elements together for a common goal and driving operational excellence, this is the perfect opportunity for you. Skills Required: Business Process Support, Administrative Assistant, Microsoft Office Skills Preferred: Project Support, Process Improvement Experience Required: 10 years of progressive experience as an Executive Assistant supporting senior-level executives, with a demonstrated focus on operational coordination and project facilitation. Proven ability to strategically manage and prioritize complex tasks, cross-functional projects, and critical deadlines with exceptional attention to operational detail. Superior organizational, strategic time management, and proactive problem-solving skills, demonstrated ability to anticipate complex needs and implement solutions independently. Exceptional written and verbal communication and interpersonal skills, capable of influencing and interacting professionally and effectively with all levels of the organization and external stakeholders. Advanced proficiency with Microsoft Office Suite and collaboration tools (i.e., Outlook, Word, Excel, PowerPoint, Teams, and Miro). A highly resourceful, autonomous, and adaptable mindset, consistently seeking opportunities to optimize operational processes and drive efficiency. Discretion and integrity when handling highly confidential information. Ability to thrive and lead in a fast-paced, dynamic, and evolving environment, expertly navigating ambiguity with resilience and a solution-oriented approach. Education Required: Bachelor's Degree

Key Responsibilities: Administrative Support Perform general office duties including answering phones, managing correspondence, and maintaining filing systems. The administrative assistant will need to have CDL as driving will be needed on occasion. Routing and dispatching. Prepare, proofread, and distribute reports, memos, and transportation-related documentation. Maintain accurate driver and vehicle records in compliance with state and federal regulations. Scheduling & Coordination: Assist with scheduling routes, trips, and driver assignments. Support dispatch operations by communicating with drivers and staff regarding schedules or changes. Coordinate meetings, training, and departmental calendars. Compliance & Recordkeeping: Track driver certifications, licensing, and training requirements. Maintain compliance files (DOT, FMCSA, state regulations, and company policies). Assist in audits and ensure documentation is up to date. Customer & Staff Communication: Respond to inquiries from clients, parents, and community members regarding transportation services. Communicate schedule changes, updates, or issues promptly to staff and customers. Provide courteous and professional customer service at all times. Financial & Operational Support: Process purchase orders, invoices, and expense reports. Assist with payroll data entry and timesheet verification for drivers and staff. Track fuel usage, maintenance schedules, and transportation expenses. Project & Event Assistance: Support the planning and coordination of safety meetings and training events. Assist with special projects, seasonal transportation needs, and other administrative tasks as assigned. Requirements Qualifications: Previous administrative experience, preferably in the transportation or logistics industry. Strong organizational and time management skills with the ability to prioritize tasks. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and transportation/dispatch software (preferred). Excellent communication skills, both written and verbal. Knowledge of DOT and state transportation regulations is a plus

Title: Administrative Assistant I Department Org: Medicine - 107570 Employee Classification: B1 - Classif'd Full Time Bargaining Unit: AFSCME-HSC Primary Location: HSC C Shift: 1 Job Description: Under general supervision will provide all aspects of secretarial support. Works directly with physicians to ensure smooth division operations. Minimum Qualifications: Education/Qualifications/Knowledge, Skills & Abilities 1. High School Diploma or equivalent required. Associates Degree in secretarial science, office administration, business administration or related area preferred, or two years of relevant related experience preferred. 2. Minimum of two years of experience in an academic or research-related office setting. 3. Excellent verbal and written communication skills; able to compose own correspondence and ability to gain the confidence of others. 4. Excellent interpersonal skills to work appropriately with faculty, administration, and ancillary personnel. 5. Mastery of accepted general office practices required. Demonstrates knowledge of protocols unique to the division within probationary period. 6. Ability to perceive and understand broad objectives and to organize time and material toward same. Ability to multitask. 7. Working knowledge of Microsoft Office including but not limited to Word, Excel, and Power Point. 8. Must be a self-starter. 9. Must demonstrate attention to detail. Communication And Other Skills: 1. Ability to demonstrate professionalism in all communications. Possesses excellent communication, written, oral and interpersonal skills including telephone etiquette. 2. Ability to maintain confidentiality. 3. Ability to learn new technology as relevant. 4. Ability to work with a diverse group of faculty, staff, residents, and students. 5. Ability to be flexible and manage several tasks simultaneously. 6. Ability to work with minimum supervision. 7. Must have excellent organizational skills, be detailed-oriented and be able to manage several tasks at one time. 8. Ability to work independently as well as in a team setting. Preferred Qualifications: Experience working with medical students and residents preferred. Experience using Epic preferred. Conditions of Employment: To promote the highest levels of health and well-being, the University of Toledo campuses are tobacco-free. Pre-employment health screening requirements for the University of Toledo Health Science Campus Medical Center will include drug and other required health screenings for the position. Equal Employment Opportunity Statement: The University of Toledo is an equal opportunity employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation. The University is dedicated to attracting and retaining the best and brightest talent and fostering a culture of respect. The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact HR Compliance at ************************ or ************ between the hours of 8:30 a.m. and 5 p.m. or apply online for an accommodation request. Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the UToledo Main Campus.

We are seeking a dynamic and versatile Administrative Assistant to join our team. The ideal candidate is a self-starter who thrives in a fast-paced environment, takes pride in being highly organized, and consistently goes above and beyond to support the team. This individual will play a key role in keeping our office operations running smoothly and efficiently, while providing excellent support across a range of administrative functions. Key Responsibilities: Answer and direct incoming calls with professionalism and a friendly demeanor Welcome and assist guests and visitors, ensuring a positive experience Manage calendars, schedule appointments and coordinate meetings Oversee conference room scheduling and ensure meeting spaces are prepared Maintain office supplies and place orders as needed Manage and update SharePoint sites and shared documents Coordinate meal orders for meetings and team events Prepare and submit expense reports accurately and on time Distribute branded apparel and manage inventory Provide travel booking and logistics support Serve as backup support for fellow administrative team members Assist with the planning and execution of employee recognition programs Required Skills and Qualifications: Friendly, professional and polite demeanor Strong team player with a collaborative attitude Highly proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint, Teams) Exceptionally organized and detail-oriented Able to prioritize tasks and manage time effectively Capable of working independently with minimal supervision Proactive problem solver with a strong sense of ownership and accountability Preferred Qualifications: Three plus years of experience in a corporate or professional setting Experience with travel booking and expense management systems Familiarity with SharePoint content management Top qualifications: Professionalism, Organization, MS Office Preferred. Booking Travel, Expense Management Systems, SharePoint Content Management Package Details Fulltime onsite- New Hudson, MI 1 year assignment. possible conversion to FTE • Must be USC • No travel involved Top qualifications: Professionalism, Organization, MS Office. Booking Travel, Expense Management Systems, SharePoint - Content Management Interview Process: HR Phone Screen, Onsite with Manager, Onsite with CEO and CFO (working to see if HM interview can be Teams video vs onsite) Looking for a candidate who is in between and administrative assistant and executive assistant. Needs to someone who is well polished, can communicate effectively and has had previous visibility to senior level employees. Will provide high-level administrative and organizational support to senior leaders. Needs to be strong technically with Microsoft Office apps.

Interview: Phone Interview and Virtual Interview Shift: Monday to Friday 8am to 5pm Job Title: Sales Support Associate PURPOSE OF THE JOB This position provides administrative assistance for the Foam Sales organization in order to offer our sales professionals more time infront of customers. The Sales Support Associate is the first point of contactfor members of the sales organization, and is responsible for the disseminationof information. The ideal candidate is a team player and active learner whoadapts to change and consistently finds ways to eliminate waste in processesacross the organization. Reports to: SalesDirector JOB RESPONSIBILITIES Service our Sales Team Coordinate and administer sales team meetings, customerevents, and conference. Work directly with Sales team on needs of Trade Shows andindustry events Maintain/Own various FOAM Sales Team Outlook distributionlists Maintain/Own Sales Team Rosters and shared BOX folder Maintain Customer Profiles Document follow-up necessities for above mentioned events Annual National Sales meeting: Partner with the FOAMAdministrative Coordinator to fully align expectations and needs for the FOAMSales team on space, awards, attendees, etc Customer events assist in coordinating locationselection, managing communications and registration process, and ordering offood and beverage Trade Shows (For small to medium Trade Shows) booking booth,order all marketing materials from 2 Scale, and coordinate with attendees andvendor. Attend event to set up booth, meet with customer to review messagingand content of event, work in the booth, interact with customers, give outmarketing material. For large trade shows, collaborate with the Trade ShowAdministrator. Contractor Events, Conference Calls work directly withthe Sales Director, RSL or ASM Communicate and order promotional items, business cards,and other marketing related needs Assist sales team with customized requests for graphics,print jobs (local marketing) Educate and assist sales team with questions whilenavigating OC systems and software (i.e. BI/Concur) Investigate budget and policy related questions as needed Manage regional membership dues and seasonal tickets Promo tracking for credits issued through pricing Research and escalate questions pertaining to toolboxorders and literature/sample availability Work closely with FOAM Sales Operations with needsrelated to sales territories, customer requests, mailings, etc Coordinate and assist with travel arrangements as needed Additional duties as needed, dependent upon areassupported. Manages our Agent pricing documents Uses Opportunity pipeline section of CRM to track jobsfor agents Participates in CRM and Portal test and learns and is adynamics user Eliminate waste from the sales organization Eliminate waste through process improvement and operatingefficiency Identify opportunities to develop, maintain and executestandard practices Educate sales team on available tools (Powe BI, MyOC,etc) Participating in on-going team meetings to leverageknowledge and best practices from sales support across the company Demonstrate teamwork Work effectively with others to meet or exceedorganizational goals Share best practices Proactively offer solutions to benefit the salesorganization Leverage resources in a manner that ensuresaccountability in meeting deadlines Support a teaming environment and see opportunity inchange JOB REQUIREMENTS MINIMUM QUALIFICATIONS: Bachelors degree preferred Prior experience in providing administrative support to aSales organization MS Dynamics and CRM experience This role is based out of our World Headquarters buildingin Toledo, OH, with in-office expectations at least 3 days a week EXPERIENCE: Experience in an ever-changing, fast-paced environment Proven experience in project management and organizationof meetings and events Ability to work independently and in teams Prior support of field sales in administrative capacity Experience in problem solving and identifying solutionsin the best interest of the company and the customer Ability to identify, act on, and lead continuous changemanagement improvement efforts Knowledge Power BI is helpful

Under minimal supervision, the Administrative Assistant II provides comprehensive administrative support in the Department of Medicine to the Chief of the Endocrinology Division, who also serves as the Head of the Center for Diabetes and Endocrine Research. Works closely and confidentially with the Chief to ensure the efficient and effective operation of the Endocrinology Division. Coordinates and facilitates activities that support both the Division and the Center, including administrative functions related to recruitment and clinic development. Utilizes independent judgment and decision-making within the scope of the position to enhance overall workflow, strengthen clinical operations, and support strategic initiatives. Minimum Qualifications: 1. Associate's degree preferred. May consider equivalent, relevant, compensated work experience in lieu of degree. 2. Possess 5+ years of demonstrated executive-level professional experience coordinating activities within a physician-driven hospital and/or medical setting required, academic medical setting preferred. 3. Knowledge of guidelines associated with practice building/physician entity-collaboration required. 4. Proficiency using MS Office including but not limited to Outlook, PowerPoint, Word & Excel. 5. Demonstrates strong leadership qualities: organizational skills, interpersonal skills, self-motivation and the ability to motivate others. 6. Ability to analyze and problem solve, and exercise independent judgment and decision-making. 7. Ability to learn new systems and adapt to changes. 8. Ability to effectively manage multiple projects simultaneously is essential while maintaining accuracy and attention to detail. 9. Ability to maintain confidentiality and demonstrate integrity is essential. 10. Requires the ability to operate various types of office equipment, including but not limited to: personal computer, fax machines, copiers, telephones, etc. 11. Utiliizes independent judgment and decision-making within the scope of the position to enhance overall workflow, strengthen clinical operations, and support strategic initiatives. 12. Must be able to work flexible hours, evenings, weekends and holidays as required. Requires own transportation and travel to off-campus sites and locations. Communication And Other Skills: 1. Ability to demonstrate professionalism in all communications. Possesses excellent communication, written, oral and interpersonal skills including telephone etiquette. 2. Ability to maintain confidentiality. 3. Ability to learn new technology as relevant. 4. Ability to work with a diverse group of faculty, staff, residents, and students. 5. Ability to be flexible and manage several tasks simultaneously. 6. Ability to work with minimum supervision. 7. Must have excellent organizational skills, be detailed-oriented and be able to manage several tasks at one time. 8. Ability to work independently as well as in a team setting. Conditions of Employment: To promote the highest levels of health and well-being, the University of Toledo campuses are tobacco-free. Pre-employment health screening requirements for the University of Toledo Health Science Campus Medical Center will include drug and other required health screenings for the position. Equal Employment Opportunity Statement: The University of Toledo is an equal opportunity employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation. The University is dedicated to attracting and retaining the best and brightest talent and fostering a culture of respect. The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact HR Compliance at ************************ or ************ between the hours of 8:30 a.m. and 5 p.m. or apply online for an accommodation request. Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the UToledo Main Campus.