Executive administrative assistant jobs in Upper Darby, PA - 353 jobs

ABOUT THE COMPANY Design Pro Development LLC is an established real estate development company with a $90MM portfolio over 200+ units that has a need for a full time Executive Assistant. Under the supervision of the CEO, we are seeking an exceptionally organized and dedicated Executive Assistant to provide comprehensive administrative support to our dynamic CEO. The ideal candidate will be a proactive, adaptable, and discreet professional who can manage a wide range of tasks efficiently, maintain strict confidentiality, and contribute to the CEO's effectiveness in driving the company's success. We are looking for an incredible executive assistant to support our CEO drastically grow our multifamily portfolio from 400 to 1,000 units. We additionally own over 50 acres in Montgomery and Bucks County where we will be building semi-custom single family estates. Design Pro anticipates to have a large portfolio sale in the next 5 years in which key employees will be eligible for profit sharing after 3 years tenure. The ideal candidate is a skilled multi-tasker and eloquent communicator who is comfortable working in an entrepreneurial environment with several competing priorities. In addition, we are looking for someone who is passionate about Real Estate Development and passionate about learning and utilizing advanced technologies and cutting-edge techniques such as AI, ChatGPT, and Asana to advance and heighten the work within the role. This position is full time in office. MISSION AND VISION Our mission at Design Pro Development is to buy, sell, rent, and develop residential mixed‐use real estate. While holding true to our Philadelphia roots, we continue to expand into other areas in Bucks and Montgomery County and maintain a primary focus on improving the value and quality of life in all neighborhoods that we develop in. We strive to work with the communities we are developing, by listening to the neighboring residents. WHO WE ARE LOOKING FOR A proven executive assistant, paralegal, or real estate agent in a similar role, with a preference for candidates who were executive assistants to a real estate CEO. A charismatic leader, inspiring excellence in your team and fostering a collaborative environment. Written and verbal communication skills are of the highest caliber. A detail-oriented professional who thrives in a dynamic, fast-paced setting. Ability to communicate and work well with a wide range of team members and their respective work styles, and a genuine enjoyment of relationship-building. An excellent communicator, capable of translating complex financial concepts into clear, actionable insights for our management team, contractors, investors, lenders, and associates. A proactive problem-solver, always seeking innovative solutions to drive our growth. Ideal Prior Job Experience: Executive Assistant, Paralegal/Legal Assistant, Transaction Coordinator, Office Manager, Real Estate Agent EXECUTIVE ASSISTANT JOB RESPONSIBILITIES Build and support relationships throughout the organization to support, coordinate and manage the calendar and happenings related to all CEO/organizational initiatives as needed. As the primary point of contact for the CEO, you will be responsible for managing phone calls, emails, and correspondence. Your professionalism and promptness in handling communications will be crucial. Coordinate with external vendors, and Business Development teams for onsite meetings with; Contractors, architects, engineers, realtors, lenders, investors, etc. Ensure on time performance for projects and tasks and enact creative solutions to accelerate timelines. Ensure the maintenance and updating of the company's website with regular monthly content. Manage all company marketing and social media activities with weekly updates. Oversee lists of attendees, maintain meeting agendas, meeting notes, and manage logistics such as conference room bookings, parking, phone/video conferencing technology, and meals (as necessary). Maintain the CEO's complex calendar: Calendar "gymnastics" at its finest. Ensure all details are up to date, anticipate conflicts, resolve scheduling issues, and prioritize items based on their needs. Some arranging of personal tasks and coordination with personal calendaring will also be required. Handle cursory review and detailed mark up of any contracts or proposals submitted to the CEO. Monitor the CEO's email: organize and prioritize emails, draft responses that need to be addressed directly by CEO and respond to any emails that can be handled without the CEO being directly involved. Prepare the CEO for all meetings and have all documents prefilled for the CEO to review prior to final submissions to clients. Anticipate the CEO's needs: Be extremely knowledgeable of individual preferences and expectations and work proactively to prevent problems before they develop. Prepare background research and materials such as background notes for meetings, handouts, and presentations for meetings and conferences. Organizing and maintaining confidential files, records, and documents is a key aspect of your role. You will also assist in data gathering and research for strategic decision-making. Maintain the Company Office and all operating systems. Be the primary point of contact for all technology-related matters and supply orders. Gather and assemble slides and create presentations and offering memorandums for key stakeholders and investors. Reconcile expense reports for the CEO, maintaining compliance with company policies. Assist in ad-hoc projects, conduct in-depth research assignments, and contribute to the creation of presentations essential for strategic decision-making. Maintaining the highest level of confidentiality regarding sensitive company information and CEO matters is paramount. Trust and discretion are core attributes of this role. BENEFITS, REQUIREMENTS & PREFERENCES Minimum of 5 years of career experience with increasing responsibilities in the multi-family and real estate operating development industry required, with at least 3 years with a Philadelphia based real estate firm. Bachelor's degree with 10+ years of overall career experience Prior experience supporting C suite level employees. Must be proficient in all G Suite applications. Willingness to learn and utilize advanced techniques (AI) to improve the way we work; getting it done in cutting edge ways. ChatGPT, BrightMLS, Square Space/Web Design, Asana (or similar project management software), Appfolio, Procore/Buildertrend, experience is a plus. Expected in office hours are 8am-6pm, Monday-Friday. Design Pro offers a competitive benefits package including medical benefits, long term/short term disability, life insurance and 401k. Employees also have the option to invest in select projects. Compensation for this position is a base of $80,000 with up to $20,000 in annual bonuses. Employee discounts on purchasing or leasing our exceptional range of company properties, allowing you to experience the quality of our developments firsthand. How to Apply: If you are ready to embark on this exciting journey with Design Pro Development LLC, we invite you to submit your resume and a thoughtfully crafted cover letter that highlights your qualifications and relevant experience. Please include 3 references in the body of your email, where you envision your career to be in 3, 5, & 10 years, as well as your 3 largest career accomplishments. Please send your application to ********************** and ********************** with the subject line "Executive Assistant Application - [Your Name]." Design Pro Development LLC is an equal opportunity employer, committed to fostering a diverse and inclusive workforce. We welcome applicants from all backgrounds and walks of life to apply. We sincerely thank all applicants for their interest; however, only those selected for an interview will be contacted.

We are looking for an Executive Assistant supporting multiple executives who focuses on being a proactive, highly organized, and discreet partner who manages complex logistics (calendars, travel, communications) to maximize executive efficiency, anticipates needs, streamlines workflows across different leaders, and ensures seamless operations while safeguarding sensitive information and fostering positive internal/external relationships. We are open to either Full or Part Time schedules. Key Responsibilities Executive Support: Manage dynamic calendars, anticipating needs and resolving scheduling conflicts for Executive Leadership. Logistics & Travel: Coordinate international and domestic travel, including flights, accommodations, and ground transportation as needed. Handle expense reports, travel arrangements, and project coordination with high attention to detail for multiple executives Oversee special projects, track progress, and ensure deadlines are met. Board Meeting Management. Confidentiality & Discretion: Manage sensitive company and personal information. Communication and Liaison: Serve as the primary point of contact for board members, executives, along with other individuals, fielding inquiries, managing sensitive information, and ensuring clear communication flow. Manage the gatekeeping function, prioritizing access. Document Preparation Draft, proofread, and format presentations, and memos. Project and Event coordination: Offsite and onsite events such as partnership events, Annual Events, assistance with internal company events. Other Duties as requested, directed or assigned. Rita's Way: Ability to embody the following fundamentals daily: Be Vigilant About Confidentiality Be Obsessive About Organization Collaborate Find A Way Be A Fanatic About Response Time Bring It Everyday Required Skills & Qualifications Communication: Written and verbal communication skills, with a focus on grammar and professional tone. Technical Savvy: Proficiency in Microsoft Office 365, and CRM or project management software. Organization: Ability to multitask and prioritize tasks in a fast-paced environment. AI Proficiency: Ability to use generative AI (e.g., ChatGPT) for prompt engineering, data synthesis, and workflow automation. Education: High school diploma required; Bachelor's degree preferred. Experience: 3-5 years of experience supporting C-level executives

Shyne Jewelers, founded by Josef Roth in 2008, is a renowned name in the luxury jewelry industry, located in Philadelphia's iconic South Street District. Known as a Celebrity Jeweler, the brand built its reputation with a distinguished collection of custom jewelry and luxury timepieces, attracting numerous celebrity clients. Shyne Jewelers goes beyond traditional jewelry, offering clients a unique ‘celebrity experience.' With passion and a commitment to excellence, Shyne continues to innovate and lead the industry with unparalleled craftsmanship. Role Description This is a full-time, on-site role for an Executive Assistant located in Philadelphia, PA. The Executive Assistant will be responsible for providing high-level executive support, managing schedules, coordinating meetings, preparing expense reports, and handling administrative tasks. Additionally, the role requires clear communication with internal and external stakeholders, maintaining organizational efficiency, and supporting executive needs in a professional manner. Qualifications Comprehensive experience in Executive Administrative Assistance and preparing accurate and timely Expense Reports Proficiency in Executive Support and Administrative Assistance to manage daily office operations seamlessly Strong Communication skills, including written and verbal, to interact effectively with various stakeholders Exceptional organizational and time-management abilities Proficiency in using office productivity tools (e.g., MS Office Suite, scheduling software) Professional demeanor with attention to detail and discretion when handling confidential information Prior experience supporting executives, with a strong preference for candidates with a background in luxury retail or customer service

At Nouryon, our global team of Changemakers takes positive action every day, to reach higher collectively and individually. We create innovative and sustainable solutions for our customers to answer society's needs - today and in the future. As an Executive Assistant, you will be responsible for supporting several high-level executives at Nouryon's corporate office in Radnor. This position will require excellent communication, organizational, technology and time management skills to coordinate competing tasks for the leadership team. Principle Duties & Responsibilities: Plan and arrange global business travel and complete monthly expense reports Manage calendar, agenda and arrange meetings Manage distribution lists Plan and help arrange departmental and office-wide in-person and virtual meetings Create, proofread and format PowerPoint presentations Utilize SAP SRM to issue Purchase Orders and process invoices Special project coordination as needed Requirements: Highly skilled in office software programs (Microsoft PowerPoint, Excel, and Word) Solid written and verbal communication skills Ability to be resourceful and proactive Self-starter that is eager to learn new skills and accept new challenges Excellent organizational skills Multitasking and time-management skills College Degree; 2-year degree required; 4-year degree strongly preferred. Business or Communications degree a plus About Nouryon We're looking for tomorrow's Changemakers today. If you're looking for your next career move, apply today and join Nouryon's worldwide team of Changemakers in providing essential solutions that our customers use to manufacture everyday products such as personal care, cleaning, paints and coatings, agriculture and food, pharmaceuticals, and building products. Our employees are driven by the wish to make an impact and actively drive positive change. If that describes you, we will gladly make way for your ambitions. From day one we support you with your personal growth, through challenging positions and comprehensive learning and development opportunities, in a dynamic, international, diverse, and proactive working environment. Visit our website and follow us on LinkedIn. #WeAreNouryon #Changemakers We have already chosen our sourcing channels for this recruitment and kindly ask not to be contacted by any advertisement agents, recruitment agencies or staffing companies. Nouryon is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected under applicable federal, state, or local law. #LI-Onsite

We are seeking an Executive Office Administrator for a part-time role with our client in Wilmington, Delaware. Key Responsibilities: Manage executive calendars and prioritize CEO communications. Primary administrator for Board Governance (scheduling, materials, minutes, compliance). Oversee daily Office Operations and administrative systems, including compliance. Manage HR Administration (onboarding/offboarding, records, performance reviews). Serve as the main contact for IT Support and equipment oversight. Required Qualifications: 4+ years in C-suite administrative support or office management. Exceptional organizational skills and attention to detail. High proficiency in MS Office 365, Adobe, SharePoint, and TEAMS. Experience in Board support and HR administrative processes. Demonstrated discretion with confidential information.

Are you a detail-oriented professional with a strong understanding of organization? The Pennsylvania Human Relations Commission is looking for an Executive Secretary 2 to serve as the Special Assistant to the Executive Director. If you are ready to embark on a rewarding career that leverages your expertise providing support, traveling the state at times with the Executive Director and Senior Management, we encourage you to apply for this exciting opportunity today! DESCRIPTION OF WORK As a Special Assistant, you will be providing senior-level administrative, coordination, and support to the Executive Director. Work involves supporting executive leadership in the planning, coordination, and implementation of agency priorities, ensuring compliance with applicable laws, regulations, and administrative requirements. You will also have the opportunity to serve as a liaison between the Executive Director's Office and internal departments, governing bodies, and external stakeholders. If you have strong communication skills and the ability to manage multiple priorities in a deadline-driven environment, we highly encourage you to apply! Interested in learning more? Additional details regarding this position can be found in the position description. Work Schedule and Additional Information: Full-time employment Work hours are 8:30 AM to 4:30 PM, Monday - Friday, with a 30-minute lunch. Telework: You will not have the option to telework in this position. Salary: In some cases, the starting salary may be non-negotiable. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS Minimum Experience and Training Requirements: Five years of progressively responsible experience in secretarial work. Appropriate formal post high school secretarial training may be substituted for the required experience on a year-for-year basis up to four years; or Any equivalent combination of experience and training. Additional Requirements: You must be able to perform essential job functions. Preferred Qualifications (not required): Experience in local, state, or federal government; or a public agency Experience preparing memorandums, briefing papers, or official correspondence Familiarity with commissions, public meetings, and government procedures How to Apply: Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans: Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to ************************************************ and click on Veterans. Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

Our Client in Camden, New Jersey is seeking an experienced Corporate Coordinator to join their team. This is a 1-year temporary position, offering $25-$30 per hour. This role is ON-SITE, Monday through Friday, 8:30 AM - 5:00 PM. Job Responsibilities: Administer day-to-day test fleet operations, including department pool cars and tech training centers, ensuring timely and accurate ordering, delivery, and assignment with minimal supervision Assist with Employee Sales and Leases by preparing packets and advising retailers on vehicle deliveries Deliver high-quality and timely customer service to internal customers, including current and former employees and executives Coordinate Requests for Service for vehicles requiring repair shop attention Respond promptly and efficiently to customer and retailer calls, letters, and emails Perform daily review and management of the corporate vehicle email inbox Serve as backup to the delivery specialist to assist with employee deliveries when needed Qualifications: MUST have a valid Driver's License and CLEAN driving record Ability to provide a high level of service to customers and retailers Strong organizational skills and ability to stay up to date during high workload periods Creative thinking skills with a focus on improving workflow processes Ability to operate within corporate vehicle procedure guidelines to ensure accuracy and compliance Team-oriented mindset with the ability to work well with management and peers Automotive industry experience is a plus Excellent verbal and written communication skills, with the ability to influence others outside the team, department, retailers, and company Proficiency in Microsoft Office tools, including Word, PowerPoint, and Excel Transferable experience in office staff or administrative roles within a dealer or retailer environment

The National Board of Osteopathic Medical Examiners (NBOME) is seeking a dynamic and experienced Administrative Assistant to support the Professional Development Initiatives and Communications Division with Core Competency Capstone for DOs (C3DO) and other administrative needs. Hybrid Work Schedule: Two days remote (Monday & Friday) and three days onsite work (Tuesday through Thursday). Responsibilities Administrative support for C3DO, including but not limited to: Monitoring of the pilot schedules Maintenance of program management files and of secure file sharing site for C3DO participants Maintenance of the C3DO email inbox Other duties as assigned by Supervisor or Senior Leadership staff Meeting Support Responsible for support of team meetings, committee meetings, and workshops, assisting with meeting scheduling, as needed. Communication with invitees, staff, and vendors; Adherence to meeting support checklist; Meeting minutes; Attendance at meetings and related events; may include evenings and weekends. Qualifications: High School Diploma or equivalent Minimum 1 year experience in administrative support roles. Experience with Zoom or Microsoft Teams preferred Intermediate proficiency with Microsoft Outlook, Excel, PowerPoint, Word, SharePoint Strong time management and organizational skills Strong written and oral communication skills

The Customer Service & Administrative Assistant will be responsible for processing customer orders, providing support to clients and internal departments, and assisting with general office tasks. The ideal candidate is organized, efficient, and enjoys working in a fast-paced environment. Key Responsibilities Receive and process customer orders accurately and efficiently. Communicate with customers via phone, email, and in person to provide order updates, answer questions, and resolve issues. Coordinate with production and shipping departments to ensure timely order fulfillment. Maintain accurate records of customer interactions, orders, and shipping details. Prepare invoices, shipping documents, and other administrative paperwork. Assist with data entry, filing, and other office duties as needed. Support sales and logistics teams with administrative tasks. Help maintain an organized and professional office environment. Qualifications High school diploma or equivalent required; associate degree preferred. 1-2 years of customer service or administrative experience (preferably in produce, food distribution, or manufacturing). Strong data entry and computer skills (Microsoft Office, QuickBooks, or ERP systems preferred). Excellent verbal and written communication skills. Strong attention to detail and ability to multitask in a busy environment. Team-oriented, dependable, and professional demeanor. Spanish language skills are helpful but not required.

Location: ☒ Office-based Full-time Position Overview: The Senior Executive Assistant provides senior-level executive support to the President and serves as Secretary of the Board. The Senior EA serves as a primary point of access to the President for internal and external stakeholders, exercising sound judgment and discretion in managing priorities and information flow. The role includes proactive management of the President's correspondence, calendar, and task lists, coordination of agendas, materials, and follow-up for the Board, Standing, and Advisory Committees, and overall administration of the President's Office. This position requires a highly organized, proactive self-starter with strong executive judgment, project coordination skills, and exceptional communication and customer service abilities. The Administrator is expected to anticipate needs, prioritize competing demands, manage up as appropriate, and independently drive work to completion while maintaining close alignment with the President. Some evening and weekend hours are required, including the annual Philadelphia Flower Show.Primary Responsibilities: Gateway to the President for internal and external stakeholders and manager of the President's correspondence, calendar, and to do lists. Specific responsibilities include: Handle all incoming telephone, email, mail, and in-person requests; establish and operate inbox management systems; prioritize, determine next steps, resolve or delegate where appropriate, and see requests through to completion; keep requestors informed and satisfied. Maintain the President's calendar; establish calendar management guidelines; schedule appointments; send reminders; coordinate meeting logistics; collect and share agendas and preparation required; document meetings and handle thank yous and follow up; track meeting frequency for Direct Reports, Board Chair, and key contacts. In conjunction with the President, maintain the President's “To Do List” including identifying must do items each week with an eye towards critical path timelines for events in the coming weeks; send reminders; ensure completion. Manages administration for the President's Office, including: Set and manage President's Office budget; process expense reports, timecards, and HR requests; maintain paper and digital files. Plan meetings and events; handle special projects at the President's request. Prepare written correspondence; edit and proofread written materials. Coordinate and keep records for the work of Board, Standing, and Advisory Committees Set meeting calendars; plan agendas and manage collection of materials; manage BoardEffect portal; handle RSVPs; plan food and beverage and meeting space; write minutes; keep records. EA directly manages some committees and provides oversight for staff who manage others. EA keeps records for all. Commit to PHS's success and culture: Provide excellent customer service to all constituents; represent PHS's mission, values, and DEI commitment in all arenas. Participate in cross-PHS events and initiatives, including All Staff meetings, training, the Philadelphia Flower Show, and other initiatives. Stay current and comply with the organization's policies and procedures, including emergency and safety procedures. This job description is not designed to cover or contain a comprehensive listing of responsibilities. Duties may change at any time with or without notice. Supervisory Responsibility: This position has no direct reports. Qualifications/Specifications: Minimum degree required: Bachelor's degree Years of experience: 5+ years success supporting a senior executive's calendar, communication, and administration. Licenses/Certifications: N/A Driver's License: Required Knowledge, Skills, Abilities required for success: Proven oral and written communication skills; problem-solving ability; customer service commitment. Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel) required and proficiency in Raisers' Edge and BoardEffect preferred. Must enjoy self-directing and working independently and collaboratively with a variety of internal and external stakeholders. Physical Demands: Must be able to sit at a desk and looking at a computer screen for up to 8 hours per day. Must be able to lift up to 15 lbs. occasionally. Requires grasping, writing, standing, sitting, walking, repetitive motions, pulling, pushing, and visual acuity. Must have finger dexterity to be able to operate office equipment such as computers, printers, filing cabinets, photocopiers, dolly and other office equipment as needed. Working Hours: 8:30 AM - 4:30 PM with flexibility to work earlier or later as required by business needs. Standard Hours: 40 Flower Show requirements: Excellent customer service skills must be maintained at all times to ensure the optimal attendee, PHS member, and volunteer experience. Both in person and telephone interpersonal skills are necessary in order to provide information and assistance to attendees, PHS members, Flower Show volunteers and staff. Willingness to be flexible about work assignments. This position will likely work in the Flower Show finance office or the back office providing administrative support. If there is a need, this position may be asked to work directly with the public or assist with Flower Show setup or breakdown. EEO Notice: At PHS, we value a diverse, inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual's race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws. Benefits: PHS offers a comprehensive package of benefits for full-time team members, including, but not limited to: a 403(b) savings plan with employer contributions; medical, dental and vision insurance; paid time off, including 19 paid holidays, 18 days of paid time off annually; flexible spending accounts, PHS paid insurances and optional personal insurance policies, and an employee assistance program. Eligibility for benefits is governed by the applicable plan documents and policies.

The AACR is seeking an experienced Senior Executive Assistant to support the CEO and Executive Office staff. The AACR is a non-profit organization with an international outreach. The primary responsibilities of the Senior Executive Assistant are to provide high-level administrative support to the CEO and the Director of Executive Office Administration by managing the CEO's schedules and communications, gathering documents to prepare for meetings, coordinating travel arrangements, drafting correspondence, and assisting with other administrative tasks to facilitate the operations of the Executive Office. Responsibilities • Efficiently manage and organize the CEO's complex calendar and daily schedule, ensuring optimal time for allocation and prioritization of meetings, appointments, and commitments • Prepare the CEO for meetings by conducting thorough research and collaborating with internal and external staff liaisons to prepare meeting files (including meeting agendas, relevant materials, and comprehensive briefings), thus ensuring that the CEO is well prepared for each engagement • Draft emails, letters, memos, and other correspondence on behalf of the CEO as directed • Coordinate travel arrangements for the CEO (major tasks include: preparing in-depth travel itineraries and comprehensive travel packets, updating the CEO's calendar with travel and meeting details, coordinating with the AACR Meetings staff on travel and accommodation arrangements, communicating with internal and external staff liaisons to finalize travel logistics, and completing travel expense reports) • Provide other administrative assistance to the CEO and the Director of Executive Office Administration, such as setting up meetings, responding to emails addressed to the CEO, screening phone calls, and welcoming visitors • Act as a primary point of contact among the internal staff and external stakeholders, demonstrating professionalism, discretion, and good judgment in all interactions • Prepare notes, emails, documents, and reports of internal and external meetings as directed • Facilitate effective communications within the organization by distributing critical information, decisions, and action items resulting from CEO meetings, as directed • Contribute to the overall success of the Executive Office team by collaborating with colleagues and providing backup support as needed • Perform other tasks as assigned Qualifications • Bachelor's degree required; Master's degree a plus • Degree in English or Communications a plus • Minimum 10 years of experience in the management of a C-level office or Executive Office environment • Experience providing administrative assistance in a non-profit organization • Experience working in a scientific institution, especially cancer-related, a plus • Excellent written and oral communication skills • Exceptional time management and multitasking abilities • Excellent interpersonal skills • Superb attention to detail • Strong organizational skills, including managing, tracking, and retaining important documents • Ability to function well in a fast-paced environment • Ability to travel for business • Solid knowledge of Microsoft Office Suites

For description, visit Google Docs: ************* google. com/document/d/1HC5hi1rEXw5XJuJFcVWVNCRvXXlV0crhmc3AsmqShSk/edit?usp=drive_link

At Weston Solutions, Inc. you will do meaningful work and make valuable contributions. Employee ownership at Weston is a path to professional growth and access to diverse opportunities in a highly connected community that works together across key service areas to make a difference in the environment. Weston has continued to evolve and adapt to our changing world as a premier provider of environmental and infrastructure services for over sixty years. In both the public and private sectors our teams help identify, solve, mitigate, and manage critical environmental issues to help clients achieve a more sustainable future. Weston Solutions is seeking a detail-oriented and highly organized Administrative Associate to provide comprehensive support to our managers and teams. This role is critical in ensuring smooth day-to-day operations, from managing schedules and preparing reports to coordinating communications and maintaining essential records. The ideal candidate is proactive, resourceful, and committed to delivering excellence in a fast-paced, team-oriented environment. Location: West Chester, PA (on-site) Expected Outcome: Administrative Support & Documentation * Prepare and edit correspondence, memos, forms, reports, and presentations using MS Word, Excel, PowerPoint, and Adobe; create non-standard reports as needed. * Excellent written and verbal communication skills. * Schedule and coordinate report production timelines, meetings, and review sessions. * Report production using internal copy machines. * Track and monitor deadlines to ensure on-time delivery. * Draft and proofread documents with excellent grammar and attention to detail. * Maintain accurate records through organized filing, storage, retrieval, and retention systems. Scheduling & Coordination * Coordinating meetings and travel to avoid scheduling conflicts. * Review, route, and follow up on incoming mail, screen and direct calls to appropriate personnel. * Coordinate and assist with special projects under tight deadlines. Data Management & Reporting * Collect and compile information from multiple sources to produce standard reports, logs, and records. * Enter and review timesheet data in Time Track and verify employee expense reports. Monitor weekly/monthly expenditures, resolving discrepancies with manager approval. * Assist with WESTON "track" systems and other applications (e.g., Expense Track, Corp Track). General Office Support * Operate personal computer to access email, calendars, and office software. * Prioritize workload independently and seek guidance when necessary. * Maintain flexibility and adaptability in managing multiple priorities. * Apply knowledge of WESTON's policies, procedures, and technical standards. Knowledge, Skills & Abilities: * High School Diploma or equivalent with 4-6 years of general clerical/administrative experience. * Proficient in Microsoft Office Suite - Word, Excel, PowerPoint, Outlook. * Excellent grammar and spelling. * Basic math skills: addition, subtraction, multiplication, and division. * Strong interpersonal skills; a team player. * Commitment to providing excellent customer service. * Dedication to continually updating skills. We fully invest in our people: Weston provides a generous, comprehensive benefits package program that offers employees high value options with solid financial protection, meeting the personal needs of its people and their families. * Medical, Dental, Vision, 401K with base and matching employer stock contributions. * Paid time off includes personal, holiday and parental. * Life and disability plans. * Critical illness and accident plans. * Work/Life flexibility. * Professional development opportunities. Compensation will vary based upon experience, education, skill level, and other compensable factors.

Company Details What makes Admiral Insurance Group ADMIRABLE . Since 1974, Admiral Insurance Group has been supporting business innovation and market growth through our wholesale-dedicated excess and surplus (E&S) lines of commercial insurance. We specialize in underwriting difficult-to-place moderate to high-risk commercial businesses that require creative solutions, outside of the box thinking, entrepreneurial spirit and astute business knowledge. As a member of the W. R. Berkley Corporation, a Fortune 500 Company and one of the nation's premier commercial lines property casualty insurance providers, we have the resources, support and industry data to provide exceptional service and exciting solutions for our clients and partners. Unlock your insure -ability. Learn more about Careers at Admiral Insurance Group. See what it's like to work in Home Office Underwriting | Admiral Insurance Group. The Company is an equal employment opportunity employer. Responsibilities The Home Office Senior Underwriter - Casualty (GL) role provides technical underwriting expertise and guidance on General Liability matters to the SVP Leaders and Underwriters and acts independently as a Technical Expert on the casualty lines of business in support of the achievement of business plans and product development. Provide support to the underwriting audit process. Function as referral authority to Associate Underwriters, Underwriters and Senior Underwriters. Support the drafting of policy language and coordinate with Claims and Legal to finalize wording. Attend and participate in IT and Claims Committee meetings. Actively mentorship and participate in training (nationally) all Associate Underwriters, Underwriters and Senior Underwriters. Participate in WRBC and other data calls as needed. Participate in research projects on trends impacting our Casualty business. Stay abreast and knowledgeable on market trends in terms of forms, coverage and appetite to maintain competitiveness. Participate in the identification and development of viable new products. Recommend risk appetite changes and contribute to the development of technical standards, controls and practices. Leading key aspects of portfolio management, including analysis to monitor profitability and growth of specialty areas of business. Provide recommendations on aspects requiring change or remedial action. Support Underwriting initiatives as directed (i.e.- writing white papers and case studies for publication or presentations). Lead initiatives that have a high impact on the development of Underwriting Guidelines, including developing and implementing best practices, controls and procedures, underwriting appetite, forms, forms usage, terms and conditions. Collaborate with Product Management and coordinate with other departments as necessary. Assist with special projects and tasks, as directed by the Chief Underwriting Officer. Qualifications Bachelor's Degree required. Minimum of 7-10 years commercial underwriting experience. Minimum of 5 years Underwriting profitable General Liability business in the E&S sector. Firm technical knowledge of all Casualty lines of coverage. Coursework toward applicable designation(s), for example CPCU, or ASLI preferred Ability to multi-task. Proven ability to mentor and train personnel. Strong organizational, research skills and project management expertise are required. Ability to manage deadlines effectively. Excellent verbal and written communication skills. Innovative Mindset Technical proficiency is required. #LI-FL1 #LI-HYBRID Additional Company Details We do not accept any unsolicited resumes from external recruiting firms. The company offers a competitive compensation plan and robust benefits package for full time regular employees which for this role includes: Base Salary Range: $120,000 - $150,000 The actual salary for this position will be determined by a number of factors, including the scope, complexity and location of the role; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Eligible to participate in the annual discretionary bonus program. Benefits: Health, Dental, Vision, Life, Disability, Wellness, Paid Time Off, 401(k) and Profit-Sharing plans. Sponsorship Details Sponsorship not Offered for this Role

Experimental Station - Security Administrative Assistant GENERAL DESCRIPTION: The Security Administrator Assistant provides administrative and operational support to the Security Leader and Contract Administration team. This role is responsible for managing access control systems, maintaining security-related data, and ensuring compliance with site security procedures. The ideal candidate is detail-oriented, highly organized, and capable of working independently while collaborating effectively with cross-functional teams. SKILLS: Good working knowledge of Microsoft Office; Word, Excel, PowerPoint and Outlook. SAP / SharePoint access a plus. Have a good understanding of software applications and databases. Ability to quickly learn CloudGate, Security Expert systems, Avigilon (camera system). Good planning and organizational skills. Able to get results. Good problem-solving skills. Be self-motivated and self-managed, multi-tasker. Able to work independently. Excellent people skills, able to partner with individuals / teams. Excellent written and verbal communication skills, be clear and concise. Able to adapt to change as it occurs. Detail oriented Ability and Willingness to learn new systems Demonstrated proficiency in Microsoft Outlook applications especially Excel and PowerPoint

Our Jobologi team is seeking an Entry Level Healthcare Administration Associate for a part time role between the hours of 8:00 AM and 5:00 PM, Monday through Friday. The Healthcare Administrative Associate is a component of the Laboratory Department of our Healthcare client. This position will be instrumental in helping reconcile and ensure correct billing of insurance for patient procedures through maintaining a smooth and efficient workflow. In this role, you will work closely with healthcare administration staff, vendors and patients, both inside and outside of the hospital system. You will gain experience in numerous healthcare related technologies such as the EHR (Electronic Health Record) System. Job Responsibilities: Healthcare Administration Experience Review laboratory billings Interact with Healthcare staff to ensure complete and updated records Reconciliation of billings, payments and patient records Create required reconciliations and forms to ensure laboratory billings are complete Interact with patients and 3rd party insurance representatives for completion of payments Teamwork: Build positive relationships with colleagues Coach and/or mentor peers, formally or informally Assist others in acquiring department specific knowledge, skills, and abilities Required Skills: Good verbal and communication skills; accurate documentation skills; ability to read and correctly pronounce medical terminology; must have excellent phone etiquette. Must have good computer skills to understand, navigate, and enter data on multiple IT systems and Healthcare-centric systems. Must be able to multitask and handle acute, stressful and busy periods. Task completion with accuracy is critical. Ability to function efficiently and professionally with minimum supervision. Ability to quickly learn new procedures. Strong computer skills. Strong customer service skills. Ability to display compassion and empathy Work Hours: 20 hours per week between the business hours of 8 AM and 5 PM. Location: Philadelphia, PA and/or Malvern, PA

The Senior Executive Assistant to the President is a senior-level professional with extensive leadership experience in higher education and public administration. This role supports the President in carrying out institutional responsibilities by conducting research; preparing strategic analyses; drafting policy and planning documents; coordinating academic, administrative, and operational initiatives; managing executive-level communications; and ensuring effective follow-through on institutional priorities. The position requires an individual with exceptional judgment, superior writing and analytical skills, broad institutional knowledge, and the ability to manage complex projects involving multiple divisions and stakeholders. This is a part time position. * Serve as senior advisor to the President on academic, administrative, financial, and strategic matters. * Prepare briefing materials, presentations, executive summaries, analytical reports, working papers, and policy drafts. * Review, evaluate, and synthesize institutional data for decision-making. * Conduct research and analysis on academic programs, enrollment management, budgeting, capital planning, and administrative operations. * Prepare strategic plan drafts, action plans, assessment reports, and accreditation materials. * Advise the President on trends, risks, opportunities, and policy implications. * Develop forecasting methodologies, enrollment analyses, and operational planning models. * Draft institutional policies related to academic standards, credit hours, transfer procedures, faculty matters, governance, and administrative operations. * Support the President's Office in preparing materials for Board of Trustees. * Assist with compliance, accreditation, and regulatory processes. * Lead or support special studies, program evaluations, and organizational reviews. * Manage sensitive personnel, labor relations, and governance matters in collaboration with the President. * Monitor progress on executive goals, deadlines, and action items. * Assist in evaluating and improving institutional processes, policies, and structures. OVERALL PURPOSE AND RESPONSIBILITY: The primary and most important overall responsibility of all employees is to provide service in a pleasant, helpful, and effective manner to our students and other members of the College community.Education Required: * Doctorate degree (Ph.D.) from an accredited institution, preferably in Political Science, Public Administration, Higher Education Administration, or a related discipline. Experience Required: * Minimum of 10 years of senior-level administrative experience in executive leadership (President, Provost, Executive Director, Chancellor, or equivalent). * Experience overseeing or coordinating complex institutional functions such as academic programs, student services, budgeting, strategic planning, policy development, or government operations. * Demonstrated experience preparing analytical reports, policy documents, strategic plans, and operational assessments. * Experience coordinating interdepartmental initiatives, managing special projects, and supporting accreditation or institutional review processes. * Experience overseeing complex public-sector operations (e.g., statewide agencies, state-funded programs, or multimillion-dollar operational systems). * Demonstrated experience in institutional research, enrollment management, facility planning, financial administration, labor relations, and academic governance. * Extensive background in policy analysis, legislative relations, grant administration, accreditation processes, and organizational planning. * Professional experience in teaching, research, publication, and public presentation. * Demonstrated record of progressive administrative responsibility at senior levels within higher education, government, or large-scale public agencies. Skills/Abilities /Knowledge /Other Requirements: * Exceptional writing, research, analytical, and organizational skills. * Demonstrated ability to manage confidential information with discretion and integrity. * Executive-Level Communication: Demonstrated ability to draft policy papers, strategic analyses, formal reports, research documents, speeches, presentations, and executive correspondence. * Strategic & Analytical Thinking: Ability to synthesize complex information, conduct institutional research, perform SWOTs, develop forecasting methodologies, and evaluate academic and administrative systems. * Leadership & Management: Ability to coordinate multi-unit teams, manage cross-divisional initiatives, support senior leadership, and oversee sensitive institutional processes. * Higher Education Expertise: Deep knowledge of accreditation, academic programs, faculty affairs, student services, budgeting, enrollment management, facility planning, capital projects, and institutional organization. * Government & Public Policy Acumen: Advanced knowledge of state government operations, legislative processes, public finance, grant administration, and interagency coordination. * Organizational Insight: Ability to navigate complex institutional environments, build relationships, manage confidential issues, and operate effectively with governing boards, trustees, and senior leadership. * Technical Proficiency: Strong competence with data analysis, planning tools, academic and administrative information systems, and Microsoft Office and related technologies. INSTITUTIONAL EFFECTIVENESS: Collaborates with department members and/or the Compliance, Assessment and Research team to support planning, assessment, data collection and reporting for continuous improvement of the college. Employee Classification: Part Time

Our Customer Service Administrator will provide program coordination along with performing administrative functions for our clientele. They interact with NeuroPath Healthcare Solutions clients by ensuring they receive the services they need and resolving any complaints. Who We Are : At NeuroPath Healthcare Solutions , we provide comprehensive technology driven healthcare solutions for healthcare organizations, including hospitals, long term care, outpatient facilities, and residential treatment. We are focused on acquiring the best talent. We want our Customer Service Administrator to be internally motivated and adaptive. We value our fast -paced team dynamic and are looking for individuals who embody our core values as a client focused organization. Duties/Responsibilities: · Interacts with clients via telephone or email, to provide support and information on products or services. · Collects and enters requests for new or additional services. · Assigns and schedules services. · Fields client inquires and complaints; when the issue is beyond the representative's knowledge, forwards to the assigned specialist or other appropriate staff. · Performs client satisfaction calls. · Ensures that appropriate actions are taken to resolve clients' problems and concerns. · Maintains client accounts and records of client interactions with details of inquiries, complaints, or comments. · Attends in -service training as required by regulation. · Adheres to all agency administrative and clinical policies and procedures. · Performs other related duties as assigned. Requirements Skills/Abilities: · Excellent communication skills including active listening. · Service -oriented and able to resolve customer grievances. · Proficient computer skills with the ability to learn new software. · Must consent to and pass a formal background check including fingerprinting. · Bilingual (Spanish Speaking) is a plus. Education and Experience: · High school diploma or equivalent with at least three years relevant experience · Associates degree or equivalent with at least one -year related experience. · Customer service experience required.

Benefits: * 401(k) matching * Company parties * Dental insurance * Employee discounts * Health insurance * Opportunity for advancement The core duties and responsibilities of an Administrative Assistant revolve around supporting others. Their job duties can vary widely, not just from job to job, but from day to day at the same job. On any given day, they may perform a variety of tasks, such as: * Answer phones and greet visitors * Schedule appointments and maintain calendars * Schedule and coordinate staff and other meetings * Collate and distribute mail * Prepare communications, such as memos, emails, invoices, reports and other correspondence * Write and edit documents from letters to reports and instructional documents * Create and maintain filing systems, both electronic and physical * Manage accounts and perform bookkeeping In order to perform their various duties, an Administrative Assistant must exhibit many varied skills and qualifications. At the core, the Administrative Assistant is a support position, meaning that communications and decision-making are paramount. A few of the specific skills that all administrative assistants should possess include: * Decision-making: Administrative Assistants have to make independent decisions on a daily basis, addressing the best way to handle specific tasks. * Communications and collaboration: An Administrative Assistant must collaborate with other administrators and support personnel, management and clients on a regular basis. * Organizational skills: Organization and prioritization are the core elements of the Administrative Assistant's responsibilities. You must know how to keep yourself and others organized and how to determine which tasks are the most important in a given list. * Writing: Spelling, punctuation, sentence structure and writing are essential to an Administrative Assistant, who must be proficient in a variety of styles, from creative to professional to technical to education and more. The minimum level of education for an Administrative Assistant is a high school diploma or GED. Temporary agencies may also provide training in these areas. For those straight out of high school, courses in word processing and general office procedures are offered at vocational schools and community colleges and can be very helpful. Administrative Assistants with a bachelor's degree are more marketable, as they are seen to have a more well-rounded education that includes writing and mathematics, which can be useful to the job. While prior experience is not strictly required for work as an Administrative Assistant, many employers value prior work in the field. This is because many office professionals learn their major skills through on-the-job training, and a strong history of long-term work with other organizations can show reliability, responsibility and that you possess the skills you need. Starting as a secretary and working up through the ranks also shows increasing skill development and dedication. Compensation: $18.00 - $18.00 per hour