Executive administrative assistant jobs in Utica, NY

A fast-paced couple near Columbus Circle is seeking a top-tier personal assistant to help them coordinate their busy schedules and keep their lives running smoothly. The family is seeking someone who wants to be with the family long-term; who will come in and learn their preferences and priorities and become a gatekeeper and trusted advisor. The general schedule for this role will be Monday through Friday, 8 or 9am- 5pm, though there will be some additional hours during events or when the family is traveling. This position will guarantee 40 hours per week, but it is expected that there will be 5-10 hours of overtime on a regular basis. This is a mainly in-person role, with the assistant working out of a nearby co-working space in order to meet with the principals at their home as needed. Responsibilities Plan and book complex domestic and international travel, both private and commercial, for family members and staff, including flights, accommodations, ground transportation, and itineraries Maintain up-to-date records of travel documents, including passports, visas, driver's licenses, and other IDs Establish and maintain relationships with hotels, concierge services, and travel vendors to ensure VIP-level service Manage several virtual PAs Managing email inboxes and correspondence Work collaboratively with the family's house manager to keep the home running smoothly Maintain detailed records and databases for licenses, memberships, and subscriptions Coordinate multiple calendars Handle various errands, such as sending and retrieving packages, and making returns Research and present information upon request Coordinate all school-related needs (forms, supplies, uniforms etc) Manage communication with teachers, tutors, coaches Ensure gifts are purchased for birthday parties and playdates, and thank you cards are promptly sent when necessary Support the family with special projects, including holiday cards, gift purchases, and event planning and execution Serve as a liaison between the family, vendors, and service providers Anticipate needs and proactively resolve scheduling conflicts or logistical issues Qualifications Understand how to communicate and work effectively with a full staff Ability to delegate to virtual PAs, and supervise various projects happening simultaneously Strong organizational and time-management skills with keen attention to detail "Can do” attitude, problem ownership and creativity in problem solving Adaptable, and able to handle rapidly evolving situations with ease Exceptional organization skills; ability to juggle multiple, sometimes competing, priorities seamlessly Outstanding written and oral communication skills with strong attention to detail Unwavering professionalism, absolute discretion, and exceptional judgment Requirements US work authorization Seeking a long-term role Willing to work outside of standard work-week as needed Local to NYC with the ability to work on the UWS- there may be some remote aspect to the role, but the majority will be on-site Tech-savvy, experience working with Google Workspace and Notion At least 8 years of proven, verifiable experience in a similar role, with excellent long-term references Salary and Benefits $50-60/hr.+, 40 hours guaranteed, often with 5-10 hours of weekly overtime Medical insurance PTO Annual discretionary bonus

CME Associates, Inc. (CME) is an engineering technology firm providing comprehensive Construction Materials Evaluation and Technical Support Services. Our experts specialize in geotechnical engineering, construction materials evaluation, special inspections, geological sciences, subsurface exploration, and investigative engineering. Summary The Marketing Administrative Assistant provides essential support to the marketing team by managing proposals, organizing and maintaining project documentation, and assisting with client communications. This role ensures smooth administrative operations and contributes to the overall success of marketing initiatives. This position is in-office, Monday-Friday, 8:30 AM - 5:00 PM. Responsibilities Assist in Proposal Creation: Support the development and formatting of marketing proposals and presentations and ensure accuracy and consistency in branding and messaging across all materials. Document Management: Receive, organize, and maintain project-related documents in designated systems, and track and update documentation to ensure timely access and compliance with company standards. Data Entry & System Logging: Accurately log project information into internal systems and databases, and maintain up-to-date records for project milestones, deadlines, and deliverables. Client Relations Support: Serve as a point of contact for client inquiries and provide timely responses. Administrative Support: Coordinate internal communications between marketing and other departments. Qualifications Must possess a High School Diploma; Associate degree is preferred. Minimum of 2 years' experience performing administrative responsibilities. Experience with Microsoft Office programs, including Excel, Outlook, Word; this position requires strong experience with Excel. Possess good interpersonal and communication skills. Attention to detail and problem-solving skills. Compensation: $20 - 23 per hour Benefits CME offers competitive wages and benefits such as: Health, Dental, Vision, 401K, Health Savings Account, Supplemental Insurance Products, and Paid Time Off (including Holiday, Vacation, Sick and Personal) for full time employees. This is an Equal Employment Opportunity. All qualified applicants will be afforded equal employment opportunity without regard to race, color, sex, age, marital status, sexual orientation, gender identity, religion, national origin, disability, status as a protected veteran, or any other characteristic protected by federal, state, and local laws. CME Associates, Inc. is an Affirmative Action Employer. A New York State Certified Woman Owned Business Enterprise (WBE).

At GHD, we don't just believe in the power of commitment, we live and breathe it every day. That's why we pledge to support and empower all of our people to make a positive impact when working hand in hand with our business to drive change. We'll help you accelerate your career and empower you with the right technology and training as you bring ideas and projects to life. Together with your colleagues, clients and partners, you'll make an impact that is felt by all. See where your commitment could take you. Who are we looking for? Our office in Syracuse, NY is looking for an Administrative Assistant to join the team and be the welcoming face of the office! As the first point of contact for clients, staff, and vendors, you'll play a key role in creating a professional and friendly environment. This multifaceted position includes managing incoming and outgoing mail and courier packages, maintaining both electronic and paper filing systems in line with ISO standards, and ensuring our office supply inventory is always well-stocked. You'll also be responsible for tracking and documenting field equipment in accordance with company guidelines. Your attention to detail will shine as you format outgoing documents-memos, letters, reports, and proposals-and handle the final production of reports through collation and binding. If you thrive in a fast-paced setting and enjoy keeping things organized and running smoothly, we'd love to hear from you! Working with an energetic and high performing team, this position offers a variety of work and will see you involved in: Document Preparation: Prepare moderately complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for reports. Correspondence: Prepare routine letters, email, minutes of meetings, and reports for approval by more senior colleagues or a senior executive. Business Meetings/Events Arrangement: Schedule appointments, make arrangements for meetings and conferences, and organize travel plans, following instructions to ensure more senior colleagues or a senior executive make the best use of their time. Administration: Produce, update, and provide best practice support on a wide range of Microsoft documents, databases, and other departmental systems. Insights and Reporting: Extract and combine data to generate standard reports. Data Collection and Analysis: Produce accurate reports for others by collecting data from a variety of standard sources and inputting it into standard formats. Budgeting: Monitor and analyze data using budgeting systems and protocols. Work Scheduling and Allocation: Design own monthly schedule and, if necessary, assign work to others in order to speed up office workflow and ensure high-priority tasks get done. Personal Capability Building: Develop and maintain excellent process or technical skills by participating in assessment and development planning activities as well as formal and informal training and coaching. Procurement: Support others by carrying out simple procurement tasks. Involves following established procedures. Operational Compliance: Develop working knowledge of the organization's policies and procedures and of regulatory codes and codes of conduct relevant to own work, adhering to mandatory procedures to ensure own work is undertaken to the required standards. What you will bring to the table: High School Diploma or GED with 1-5 years of experience in an office administration Proficiency in the MS Office suite Excellent interpersonal communication with the ability to present information and respond to inquiries from groups of managers, clients and general public Ability to work in a fast-paced environment while balancing multiple tasks, deadlines, and priorities Full time in office #LI-JK1 Salary range: $21.50-35.50 based on experience As a multicultural organization, we encourage individual achievement and recognize the strength of a diverse workforce. GHD is an equal opportunity employer. We provide equal employment opportunities to all qualified employees and applicants without regard to race, color, religion, genetic information, national origin, sex (including same sex), sexual orientation, gender identity, pregnancy, childbirth, or related medical conditions, age, disability or handicap, citizenship status, service member status, or any other category protected by federal, state, or local law.

Full-time Description Dannible & McKee, LLP, a premier CPA and consulting firm in Upstate New York, is seeking one full-time Administrative Assistant to join our tax department. This position will be part of a fast-paced team that is responsible for providing best-in-class support to our partners, employees and clients. Job Responsibilities: Support Partners and professional staff as necessary with administrative needs not limited to monthly billing, and accounts receivable monitoring. Assist in the preparation and processing of tax returns, complying with firm quality control procedures and systems. Assist in preparation, proofreading, editing and processing of documents not limited to correspondence, financial statements, proposals, mail merge and email blasts. Maintain and develop technological skills required to support partners and professional staff. Perform rotating clerical duties not limited to answering phones, receiving, sorting and distributing mail, and correspondence filing. Cross-trained to serve as backup to other administrative assistants and reception as needed. Other duties as assigned. Requirements Minimum Requirements: High School diploma or equivalent. Proficient in Microsoft Office Suite. Understanding of standard office functions such as filing, scanning and telephone techniques. Exceptional interpersonal and communication skills, both written and verbal. Excellent time management, planning and prioritizing skills. Must be organized, detail-oriented, and have the ability to work in a fast-paced environment. Ability to uphold professional standards and firm/client confidentiality. Salary Description $20 - $25 per hour

JOB TITLE: Administrative Assistant DEPARTMENT: Enriched Living Center (ELC) FLSA CLASSIFICATION: Full-time / Non-Exempt REPORTS TO: Program Director ELC The Enriched Living Center is a 52-bed, long-term residence for people with a diagnosis of mental illness. The Administrative Assistant is to act as the first point of contact (in person or via telephone) for visitors to the Enriched Living Center. The Administrative Assistant's primary responsibility is to convey a professional and compassionate image of the ELC to visitors and residents. ESSENTIAL JOB FUNCTIONS: Welcome visitors, determine their needs, and answer any questions. Answer phone calls and respond to them or direct them accordingly. Maintain designated ELC building office machines: monitor copy-paper supply; restock all supplies as needed; etc. Assist with any clerical projects as needed. Help Director assist in the organization of any documents or files that Director is responsible for. Generate reports and analyze reports at the request of the Program Director, including but not limited to; Board Reports, Risk Management reports, OMH survey, and units of service reports Coordinate and maintain records for staff and resident keys. Setup and coordinate meetings and conferences. Processing petty cash for monthly reimbursement. Assist in preparation of materials for Enriched Living Resident Council Meeting and Risk Management Meeting Responding to staff requests for administrative support as needed Prepare and schedule interviews for applicants and assist with follow up to Human Resources Communicate as necessary with Rescue Mission staff, and vendors Maintain confidentiality of all resident information. Monitor visitor sign in book and cameras screens. Process and distribute all incoming and outgoing mail Retrieve mail from the administration building as requested. Monitor the open radio policy during emergencies Coordinate all SPOAAs with Program Director Complete Purchase Orders for ordering of supplies Perform miscellaneous tasks at the discretion of the Director. Abide by all Mission and program and safety policies, procedures and guidelines. Attend and participate in meetings and trainings as requested by supervisor. Annual mandatory trainings. MINIMUM JOB QUALIFICATIONS: High School Diploma or equivalent. Intermediate knowledge of Microsoft Word, Excel and Outlook. Familiarity with databases. (1) year of experience working with special populations in the area of substance use disorder, homelessness and mental illness preferred Current, clean and valid New York State driver's license, preferred. Enthusiastic support of our Mission Statement. CORE COMPETENCIES: Experience with receptionist or clerical work Strong oral and written communication skills Ability to take direction and work independently Computer Literate (knowledge of MS Word), ability to use copier and fax machines Compassionate, caring demeanor. Ability to remain calm under pressure. Strong attention to detail. Ability to set appropriate boundaries with residents. Strong oral communication skills. Team player. Status/Hours: Full Time, Monday - Friday, 8am-4pm, 40 hours per week Pay Rate: $17.00-17.50 per hour Benefits: We offer a comprehensive benefit package for eligible employees to include medical, dental, life insurance, 401(k), voluntary benefits, paid time off, holidays and paid training. The Rescue Mission of Utica is an equal opportunity employer encouraging individuals with disabilities and veterans to apply.

Pay $18.00 - $20.00 an hour Are you passionate about employee well-being, workplace safety, and making a meaningful impact? We're looking for a detail-oriented and compassionate Workers' Compensation Representative (Safety Specialist) to help support our team and ensure a safe, supportive environment for all employees. In this role, you'll play a key part in managing our employee incident and injury program, assisting in our workers' compensation benefits, and facilitating return-to-work processes. You'll also help maintain and improve our HRIS system, ensuring data integrity and providing valuable insights through customized reporting. Core Responsibilities Support the administration of our self-insured workers' compensation program in accordance with NYS guidelines. Communicate with medical providers to determine employee work eligibility. Assist employees with workers' compensation-related leaves, including claims processing, benefit coordination, and issue resolution. Collaborate with department leaders on injury reports and leave management. Investigate workplace accidents and recommend preventative safety measures. Conduct site inspections and maintain accurate documentation. Participate in agency-wide meetings to gather feedback and promote safety awareness. Qualifications Education: Associate's degree in risk management, occupational health, case management, or a related field (preferred). Experience: At least 2 years in medical finance, case management, insurance processing, or risk management - Workers' compensation experience is a plus! Skills: Strong written and verbal communication skills, attention to detail, and a proactive mindset. Other: A valid NYS driver's license is required. Benefits Our work environment provides the opportunity to grow and learn in a fast-paced atmosphere. We offer competitive benefits and salary to include a low-cost individual health insurance plan, dollar for dollar retirement match (up to 7%), life insurance, voluntary benefits and generous paid time off. Comprehensive Health/Dental/Vision Direct Deposit Flexible Spending Account (FSA) Retirement Plan 403(b) Life Insurance Voluntary Benefits Employee Assistance Program (EAP) Generous PTO Plans (Sick, Vacation and Employee Leave) Tuition Reimbursement Service Awards Employee Appreciation Events Employee Discounts Upstate Caring Partners is the premier provider of direct-care services and programs in Central New York for individuals of all abilities and their families. If you believe in empowering people, Upstate Caring Partners is an excellent place to start or grow your career. Please visit our careers website to access the full located within the job posting. upstatecpjobs.org To access a copy of the job description Click Here - Safety Specialist

This position will be responsible for overseeing all scheduling activities for the department and provides back up support and coverage to the Administrative Specialist and Business Manager. This role will handle a variety of administrative and clinic matters involving contact with various staff, patients, medical staff, government agencies, insurance carriers and the public. This positions requires knowledge of the insurance authorization process and is expected to perform medical receptionist duties such as answering phones, handling correspondence, and completing forms as needed. Minimum Qualifications: An associates degree and two years of related experiance or an equivalent combination of education and experience required. Preferred Qualifications: Work Days: Monday-Friday 8:00AM - 4:30 PM Message to Applicants: Salary Range-$41,600-$52,478 Recruitment Office: Human Resources

Annual Non-Exempt Salary: $19.23 ($34,998 annually) 35 hour work week Benefits: PTO - vacation (16-24 days a year based on longevity) Sick leave 12 days a year, and 13 paid holidays. Ability to work a 4-day schedule after 6 months on the job. Multiple work schedules available. Wellness program with the ability to earn an additional 3 PTO days a year. 401K with up to 10% employer investment. Heavily subsidized Health Insurance with co-pays. Vision and Dental insurance. Flexible Spending Accounts-Medical and Dependent Care. Monthly contribution towards dependent care. (to offset childcare costs) Company paid Life Insurance and Identity theft protection. (LifeLock) Employee Assistance Program. Family Medical Leave, Paid Family Leave, Military Leave, Bereavement Leave, Jury Duty Leave, Bone Marrow and Blood Donation Leave, Voting Time Leave, Election Leave, and Leaves for Crime Victims and Domestic Violence Victims. Employees may be eligible for the federal Public Service Loan Forgiveness program to have student loans forgiven. Free covered parking. Additional benefits available. Job Duties: The successful candidate will be expected to: Provide administrative and clerical support throughout the Agency. Assist with collecting and tracking Agency documents. Ensure smooth office operations by stepping in where assistance is needed. Support multiple departments, assist with special projects, and back-up front desk reception. Education: Accredited Business School Certificate or associate degree preferred. High School Diploma or equivalent required. Knowledge, Skills & Abilities: Administrative and customer service experience preferred. Knowledge of Microsoft Office; Excel, Word, and Outlook and ADP. Experience with office equipment such as fax, copier, scanner, and printer. Excellent organization, oral and written communication, interpersonal and customer service skills. Travel Required: No Location : Utica, NY RCIL is a civil rights organization that offers individuals with disabilities a wide range of independent living and advocacy services through the numerous programs we manage. RCIL is an equal opportunity employer, and it is the policy of RCIL not to discriminate against any applicant for employment, or any employee because of age, color, sex, disability, national origin, race, religion, or veteran status.

Job Description Annual Non-Exempt Salary: $19.23 ($34,998 annually) 35 hour work week Benefits: PTO - vacation (16-24 days a year based on longevity) Sick leave 12 days a year, and 13 paid holidays. Ability to work a 4-day schedule after 6 months on the job. Multiple work schedules available. Wellness program with the ability to earn an additional 3 PTO days a year. 401K with up to 10% employer investment. Heavily subsidized Health Insurance with co-pays. Vision and Dental insurance. Flexible Spending Accounts-Medical and Dependent Care. Monthly contribution towards dependent care. (to offset childcare costs) Company paid Life Insurance and Identity theft protection. (LifeLock) Employee Assistance Program. Family Medical Leave, Paid Family Leave, Military Leave, Bereavement Leave, Jury Duty Leave, Bone Marrow and Blood Donation Leave, Voting Time Leave, Election Leave, and Leaves for Crime Victims and Domestic Violence Victims. Employees may be eligible for the federal Public Service Loan Forgiveness program to have student loans forgiven. Free covered parking. Additional benefits available. Job Duties: The successful candidate will be expected to: Provide administrative and clerical support throughout the Agency. Assist with collecting and tracking Agency documents. Ensure smooth office operations by stepping in where assistance is needed. Support multiple departments, assist with special projects, and back-up front desk reception. Education: Accredited Business School Certificate or associate degree preferred. High School Diploma or equivalent required. Knowledge, Skills & Abilities: Administrative and customer service experience preferred. Knowledge of Microsoft Office; Excel, Word, and Outlook and ADP. Experience with office equipment such as fax, copier, scanner, and printer. Excellent organization, oral and written communication, interpersonal and customer service skills. Travel Required: No Location: Utica, NY RCIL is a civil rights organization that offers individuals with disabilities a wide range of independent living and advocacy services through the numerous programs we manage. RCIL is an equal opportunity employer, and it is the policy of RCIL not to discriminate against any applicant for employment, or any employee because of age, color, sex, disability, national origin, race, religion, or veteran status.

Budget Title: Administrative Assistant Campus Title: Administrative Assistant Unit: University Police Department Professional Rank and Salary Range: Administrative Assistant 1 SG-11; Trainee 1 & 2 (NY HELPS) Salary: $40,391-$47,695 annual (NOTE: current salary or reconstructed salary for state employees in accordance with NYS Audit and Control.) Job Summary: Under the direction from the Chief of Police, the Administrative Assistant works independently to oversee administrative activities of the department. including handling highly sensitive and confidential files, reports, and incoming correspondence; assuring electronic and paper file management; maintaining calendar and appointment schedule and; coordinating and arranging meetings. Primary Responsibilities: * Serves as initial point of contact and resource for students, faculty, staff, and visitors during the daytime hours for Parking services and Police Administration * Provides information and makes referrals as appropriate. * Handles confidential information including correspondence and documents. * Operates office equipment, computer systems and desktop as required for office projects. * Maintains and regularly updates campus parking and college key records * Issues Parking passes to students, employees, and for events * Campus Work orders (Facilities) Create Purchase Requisitions/Purchase Orders/use of Jaegger * Issues campus notices for Dome events * Moinitors *************** * Maintain and replenish office supplies * Deliver and file department timesheets to payroll * Coordinate calendars for the Police Chief * Update and create new department forms and memos * Resolve training/traveling expenditures * First point of contact for Chief of Police * Update calendar with schedules events to assist in determining staffing needs and departmental situational awareness * Perform room reservations for Department * License Event Notification (DMV) Service Coordinator * Liaison with Syracuse University Parking services * UPD liaison with Special Events team to coordinate needs from UPD to assist with managing shared calendar of same * Decision-maker for Student Health parking exceptions and has access to PHI * Filing of Crime reports and non-criminal reports gives her access to PHI as well * All other duties within the NYS Civil Service Classified Standard Requirements: Appointment to this position could be a permanent competitive appointment or a permanent non-competitive appointment. Permanent Competitive Appointment Options: Eligible List Appointment: Candidates must be reachable on the Civil Service eligible list for this title. If you are on the Civil Service eligible list for this title, you may receive a canvass letter via email. You must record your response via NY.gov and follow instructions in the canvass email. Section 70.1 Transfer to Administrative Assistant 1, SG 11: Candidates must have one year of permanent competitive or 55b/c service in a title SG-09 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all mandatory and elective core coursework through the NYS CSEA Partnership website. Section 70.1 Transfer to Administrative Assistant Trainee 1, SG 8: Candidates must have one year of permanent competitive or 55b/c service in a title SG-06 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law. Section 70.1 Transfer to Administrative Assistant Trainee 2, SG 10: Candidates must have one year of permanent competitive or 55b/c service in a title SG-08 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all mandatory core coursework. For information regarding the transfer options of your current title, please visit the Civil Service Career Mobility Office Website: *********************************************************************** For information regarding the Administrative Assistant Traineeship mandatory and elective coursework, please visit the NYS & CSEA Partnership website: ******************************************************************* Candidates appointed at the trainee level will be required to successfully complete the traineeship to advance to the full performance level title and salary. $40,391 (Trainee 1- NS equated to SG-8) $45,081 (Trainee 2- NS equated to SG-10) $47,695 (Full Performance level SG-11) Non-Competitive Appointment Option: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), employees hired under NY HELPS will have their non-competitive status converted to competitive status, without having to compete in an examination. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. NON-COMPETITIVE QUALIFICATIONS- To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the non-competitive minimum qualifications for this position. This position may be designated 55 b/c and is subject to verification of applicant eligibility. The qualifications are: Administrative Assistant Trainee 1 ( Salary Grade 8 $40,391): Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Upon satisfactory completion of all mandatory core coursework as a Trainee 1, you will automatically advance to Trainee 2. Administrative Assistant Trainee 2 ( Salary Grade 10 $45,081): One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Upon satisfactory completion of all mandatory and elective core coursework, you will advance to the full level of this title without further examination. Administrative Assistant 1, Salary Grade 11 $47,695: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Substitution: Certification (e.g., IAAP Certified Administrative Professional) or associate's degree* in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience. May be filled from a mandatory reemployment list if one is in effect at the time of appointment. Any resumes received that do not meet the above requirements as described will be deemed unqualified. Operational Needs: 8:00 a.m. - 4:30 p.m. Preferred Professional Qualities * Familiarity with Banner * Proficiency in Microsoft 365 Office Suite (Word, Excell, Outlook, Teams, PowerPoint) * Previous experience in an administrative role within higher education desirable * Strong interpersonal, oral/written communication. organizational. and administrative skills * Ability to work independently and collaboratively in a team environment * Aptitude to quickly learn new software and systems * Experience with T2 UPSafety Parking Software * Experience with Argos Additional Information: In accordance with the "Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act" institutions of higher education are required to prepare an annual report containing information on campus security policies and campus statistics. This report includes statistics for the previous three years concerning reported crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by SUNY-ESF; and on property within, or immediately adjacent to and accessible from the campus. The report also includes institutional policies concerning campus security, such as policies concerning sexual assault, and other matters. You can obtain a printed copy of this report by contacting SUNY-ESF University Police at ************ or by accessing the following web site: ****************************************************** SUNY ESF is a Smoke and Tobacco Free campus and is dedicated to providing a healthy and safe environment for the entire campus. For more information you can visit our Tobacco and Smoke Free Policy at ********************************************************* Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at ************** or via email at ****************. Application Instructions: Application Procedure and Deadline: Application Deadline: Although applications will be accepted until the position is filled, candidates should submit their application, resume and cover letter at *********************** by December 10, 2025 for optimal consideration.

This is a Non-Employee Contingent Worker Role providing services for TIAA's family of companies and will be employed by TIAA's preferred 3rd Party Supplier. As a Non-Employee CW, perform a variety of moderately complex business planning, support, and project-related duties. Demonstrates an exceptional standard of quality and holds themselves accountable to achieving excellent results. This role will sit onsite, likely in a hybrid capacity, at the location(s) listed in this posting. The anticipated term of this engagement will be 3 months. This term could be extended based on company business needs.CW-Administrative Assistant III The Senior Administrative Assistant provides support to meet the business needs of company Executives. Under moderate supervision, this job is meets the daily requirements of Executives and various other office needs, including operational tasks, organizational duties and office-wide coordination efforts. Key Responsibilities and Duties Serves as primary administrative contact for Executives, working across all lines of business and with external agencies to answer questions and resolve administration-related issues. Provides support for daily Executive operations including meeting arrangements, travel and expenses. Coordinates overall office functioning through inventory checks, space scheduling, event planning, event execution and paperwork processing. Acts as a liaison between Executives and internal departments, ensuring effective communication and cohesion. Maintains Executive calendars, contact lists and provides ad-hoc support as needed. Educational Requirements High School Preferred Work Experience No Experience Required; 2+ Years Preferred Physical Requirements Physical Requirements: Sedentary Work Career Level 3IC Start Date: 17-Dec-2025End Date: 17-Mar-2026Travel Required: No Anticipated Posting End Date: 2025-12-16Base Pay Range: $27.08/hr - $51.92/hr Actual base salary may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location. _____________________________________________________________________________________________________ Equal Opportunity We are an Equal Opportunity Employer. TIAA does not discriminate against any candidate or employee on the basis of age, race, color, national origin, sex, religion, veteran status, disability, sexual orientation, gender identity, or any other legally protected status. Our full EEO & Non-Discrimination statement is on our careers home page, and you can read more about your rights and view government notices here. Accessibility Support TIAA offers support for those who need assistance with our online application process to provide an equal employment opportunity to all job seekers, including individuals with disabilities. If you are a U.S. applicant and desire a reasonable accommodation to complete a job application please use one of the below options to contact our accessibility support team: Phone: ************** Email: accessibility.support@tiaa.org Drug and Smoking Policy TIAA maintains a drug-free and smoke/free workplace. Privacy Notices For Applicants of TIAA, Nuveen and Affiliates residing in US (other than California), click here. For Applicants of TIAA, Nuveen and Affiliates residing in California, please click here. For Applicants of TIAA Global Capabilities, click here. For Applicants of Nuveen residing in Europe and APAC, please click here.

The Administrative Assistant will assist with the necessary legal documents needed to process transactions of all vehicle sales. This includes verifying costs, New York State Department of Motor Vehicles documents, various financial institution contracts, warranty and protection contracts, the sale of back-end products and deal add on products. Essential Job Duties and Responsibilities: (Additional duties as assigned) The Administrative Assistant is responsible for reviewing all documentation to determine if there are discrepancies and contacting customers about their accounts, ensuring all information is up to date. This position is also responsible for the following: Preparing tax and title documents. Submitting all legal transfer documents to the DMV. Preparing stock cards for new and used vehicles. Receiving and processing paperwork from the financial department. Posting vehicle sales and purchases according to accounting and VMS. Inputting inventory control information. Preparing trade-in vehicle files. Posting aftermarket information to the online spreadsheet. Ensuring that name and address files are updated on an ongoing basis. Performing clerical duties such as typing, filing, and sorting mail as needed. Maintaining CSI in top 10% of group. Supporting and endorsing dealership policies and procedures as set forth by Dealership Management and Manufacturers' standards. Cross-trains others for this position as directed by management Supervisory Responsibilities: The Administrative Assistant has no direct supervisory responsibility. Required Experience and Education: High School Diploma or General Educational Diploma (GED) Experience as a title clerk or general accounting experience desired. Adherence to laws and confidentiality guidelines. Required Skills and Attributes: Must be able to manage multiple priorities effectively as well as multitask. Must have strong organizational skills and be highly detail oriented. Must have excellent verbal, written, and electronic communication skills. Must have the ability to interact well with customers and coworkers, be a team player, and maintain a professional demeanor. Must exhibit analytical skills with the independent ability to research and initiative to conduct same. Equipment, Machines and Software Used: Computer software: Microsoft Office to include Word, Outlook, Excel, and QuickBooks. Physical and Mental Requirements: Ability to sit, stand, walk, talk, hear, use hands to point, grasp, handle or feel, push, pull, reach, crouch, bend, kneel, climb, and perform repetitive motions of the hands and/or wrists. Mental and visual attention required to perform work dealing primarily with preparing and analyzing data and figures, using a computer terminal, and reading. Physical Exertion: Exerts up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently to lift, carry, push, pull, or otherwise move objects. Light exertion can involve sitting, walking and/or standing most of the time. Environmental Conditions: Work is performed in an office setting. Occasional weekend and evening hours are required. Hazards and Safety Precautions: Hazards: Slips, trips and falls, ergonomic injuries, and occasional lifting. Safety Precautions: Breaks are encouraged to allow for stretching and training is provided covering slips, trips, and falls, safe lifting and stretching techniques. Disclaimer: All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. This job description in no way states or implies that these are the only duties to be performed by the employee(s) occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. The dealership reserves the right to add to or revise an employee's job duties at any time at its sole discretion. This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

Administrative Assistant - $18-$20/hr 📍 Located in Frankfort, NY | Office-Based | Full-Time 🌐 Apply or learn more at: alnyetrucking.com We are seeking a detail-oriented Administrative Assistant to support daily operations and ensure the smooth and efficient functioning of the company. 🔧 Key Responsibilities 🗂️ Accurately input data from driver schedules, delivery tickets, and trip sheets into Microsoft Teams (using Samsara to gather missing info). 📄 Scan and upload documents into Treeno; assist with fuel mileage entry in Encompass. 🚚 Create trip sheets and prepare all necessary paperwork for pickup and delivery drivers. 📊 Use Samsara to track drivers and enter pick-up times into spreadsheets. 🎧 Serve as backup to dispatch - coordinate milk schedules with co-ops and brokers, and cover loads when needed. 🧾 Support accounting and HR with general administrative tasks. 🔄 Work closely with dispatch and shop attendants to ensure proper task communication. ✉️ Complete and email daily EOD Summary. 🎓 Qualifications 🎓 High school diploma or GED required; associate degree preferred. 🗃️ 1-2 years of administrative experience preferred. 💻 Proficiency in Microsoft Office (Outlook, Word, Excel), Adobe Acrobat, QuickBooks, and recordkeeping systems. 📡 Understanding of Samsara functions. ✍️ Strong written and verbal communication skills. 🔍 Excellent attention to detail and organizational abilities. 🧠 Ability to prioritize, multitask, analyze problems, and meet deadlines. 🤝 Positive and collaborative team mindset. 🖥️ Equipment & Software 🖨️ Regular use of: computer, printer, scanner, copier, telephone, calculator. 💼 Software: Samsara, Microsoft Office Suite, Adobe Acrobat, QuickBooks, Treeno, Encompass. 📌 Work Environment 🏢 Office setting with minimal physical demands. 👀 Close mental and visual attention required for data entry, computer work, and documentation. 🪑 Frequent sitting, standing, walking, and repetitive hand motions. 💵 Pay $18-$20 per hour, depending on experience. View all jobs at this company

Job DescriptionAdministrative Assistant Work Schedule: M-F 8am-5pm with an occasional Saturday if needed. Pay: $15-$17/hr Temp to perm work opportunity! The Administrative Assistant will be performing general clerical duties in the mortgage department. Duties will consist of answering calls, scanning and filing paperwork, and data entry. May be needed to call credit union members to obtain any missing documentation needed for mortgage processing. Qualifications: Prior experience with real estate, mortgage or credit union banking

Full-time Description Answer and direct incoming calls in a professional and courteous manner. Greet and assist visitors, clients, and employees. Maintain organized office files, records, and correspondence. Assist with scheduling meetings, preparing reports, and handling general correspondence. Support management with various administrative projects as needed. Billing & Invoicing Prepare and process customer invoices/payments accurately and timely. Other duties as assigned Human Resources Support Assist with employee onboarding, including collecting new hire paperwork, verifying employment eligibility (I-9), and setting up employee files. Handle employee terminations, ensuring proper documentation and compliance with NY State laws. Maintain HR records and update employee data in HR systems. Process and respond to employee verification requests and other HR correspondence. Handle employee garnishments, child support orders, and other wage deductions as required by law. Payroll & Compliance Collaborate with payroll to ensure accuracy of employee timekeeping, deductions, and tax withholdings. Maintain working knowledge of New York State income tax laws, unemployment insurance, disability benefits, and other statutory requirements. Assist employees with questions related to payroll, benefits, and HR policies. Ensure compliance with federal, state, and local employment laws and regulations. Work Environment: Office-based position with standard weekday hours. May require occasional overtime during peak billing or payroll periods. Compensation and Benefits: Competitive salary based on experience. Health, dental, and vision insurance optional Paid time off and holidays. Retirement plan options. Professional development opportunities. A positive work environment with opportunities for professional development. Requirements Qualifications: Education: Preferred but not required for right candidate - Associate's degree in Business Administration, Human Resources, or related field required; Bachelor's degree. Experience: Minimum 2-3 years of administrative and/or HR experience, preferably in a multi-functional office environment. Skills & Knowledge: Strong understanding of New York State employment, unemployment, disability, and income tax regulations. Experience with billing, invoicing, and general accounting support. Familiarity with payroll systems (e.g., ADP, Paychex, QuickBooks, or similar). Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). High attention to detail and ability to handle confidential information with integrity. Strong organizational and multitasking abilities. . Exceptional communication and interpersonal skills. Strong organizational and time management abilities. Proficiency in Microsoft Office Suite. Comfort and proficiency with technology and digital tools for business efficiency. Ability to work both independently and collaboratively within a team. Must be comfortable with dogs. Salary Description $40,000.00 to $50,000.00 per year

This is a Non-Employee Contingent Worker Role providing services for TIAA's family of companies and will be employed by TIAA's preferred 3rd Party Supplier. As a Non-Employee CW, perform a variety of moderately complex business planning, support, and project-related duties. Demonstrates an exceptional standard of quality and holds themselves accountable to achieving excellent results. This role will sit onsite, likely in a hybrid capacity, at the location(s) listed in this posting. The anticipated term of this engagement will be 3 months. This term could be extended based on company business needs. **CW-Administrative Assistant III** The Senior Administrative Assistant provides support to meet the business needs of company Executives. Under moderate supervision, this job is meets the daily requirements of Executives and various other office needs, including operational tasks, organizational duties and office-wide coordination efforts. **Key Responsibilities and Duties** + Serves as primary administrative contact for Executives, working across all lines of business and with external agencies to answer questions and resolve administration-related issues. + Provides support for daily Executive operations including meeting arrangements, travel and expenses. + Coordinates overall office functioning through inventory checks, space scheduling, event planning, event execution and paperwork processing. + Acts as a liaison between Executives and internal departments, ensuring effective communication and cohesion. + Maintains Executive calendars, contact lists and provides ad-hoc support as needed. **Educational Requirements** + High School Preferred **Work Experience** + No Experience Required; 2+ Years Preferred **Physical Requirements** + Physical Requirements: Sedentary Work **Career Level** 3IC Start Date: 17-Dec-2025 End Date: 17-Mar-2026 Travel Required: No **Anticipated Posting End Date:** 2025-12-16 Base Pay Range: $27.08/hr - $51.92/hr Actual base salary may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location. _____________________________________________________________________________________________________ **Equal Opportunity** We are an Equal Opportunity Employer. TIAA does not discriminate against any candidate or employee on the basis of age, race, color, national origin, sex, religion, veteran status, disability, sexual orientation, gender identity, or any other legally protected status. Our full EEO & Non-Discrimination statement is on our careers home page (************************** , and you can read more about your rights and view government notices here (******************************************* . **Accessibility Support** TIAA offers support for those who need assistance with our online application process to provide an equal employment opportunity to all job seekers, including individuals with disabilities. If you are a U.S. applicant and desire a reasonable accommodation to complete a job application please use one of the below options to contact our accessibility support team: Phone: ************** Email: accessibility.support@tiaa.org **Drug and Smoking Policy** TIAA maintains a drug-free and smoke/free workplace. **Privacy Notices** For Applicants of TIAA, Nuveen and Affiliates residing in US (other than California), click here (************************************************ . For Applicants of TIAA, Nuveen and Affiliates residing in California, please click here (*************************************************** . For Applicants of TIAA Global Capabilities, click here (************************************************************************************ . For Applicants of Nuveen residing in Europe and APAC, please click here (************************************************* . TIAA started out over 100 years ago to help ensure teachers could retire with dignity. Today, many people who work at not-for-profits rely on our wide range of financial products and services to support and strengthen their financial well-being. **Privacy Notices** + For Applicants of TIAA, Nuveen and Affiliates residing in US (other than California), click here (************************************************ . + For Applicants of TIAA, Nuveen and Affiliates residing in California, please click here (*************************************************** . + For Applicants of TIAA Global Capabilities, click here (************************************************************************************ . + For Applicants of Nuveen residing in Europe and APAC, please click here (************************************************* . **Nondiscrimination & Equal Opportunity Employment** TIAA is committed to providing equal opportunity across all employment practices and we believe our employees have a right to a diverse and inclusive workplace. EEO is the Law (https://assets.phenompeople.com/CareerConnectResources/TIAAGLOBAL/documents/22-088\_EEOC\_KnowYourRights-***********88.pdf) Pay Transparency Philadelphia Ban the Box (https://www.phila.gov/media/20**********47/Fair-Chance-Hiring-law-poster.pdf)

Under the direction of the Division of Hospital Medicine Business Manager and STAR Project Manager, the Administrative Assistant provides a broad range of day-to-day administrative support to the Division of Hospital Medicine. Responsibilities include, but are not limited to, answering telephones, taking messages, faxing, locating, sending, and receiving patient medical records, arranging appointments, meetings, and conferences, composing correspondence and disseminating to appropriate individuals, and maintaining files and assisting in establishing office systems. The Administrative Assistant coordinates personnel recruitment process and onboarding, including obtaining and maintaining office spaces, ordering supplies, responding to inquiries, providing updated program information, attending and maintaining minutes for multiple committees, and coordinating interviews. The Administrative Assistant facilitates and manages observerships and student rotations alongside the Physician Assistant team leader. Responsible for achieving high-performance goals and meeting deadlines in a fast-paced environment, and must be able to work under pressure to handle a wide variety of activities and confidential matters. Must have strong problem-solving capability. Helps to organize travel arrangements and prepares for reimbursement. Maintains cordial and effective working relationships with all administrators, directors, etc. The Administrative Assistant is also responsible for calendar management and quarterly newsletter development, execution, and dissemination. Minimum Qualifications: Associate's Degree in a related field and a minimum of three years of administrative experience (preferably in a healthcare environment) or an equivalent combination of education and experience required. Excellent written/oral communication, organizational, analytical, critical thinking, and computer skills required. Preferred Qualifications: Relevant administrative experience in a health care environment. Work Days: Monday-Friday, Days with operational needs Message to Applicants: Recruitment Office: Human Resources

Job DescriptionAdministrative AssistantPAY: $15.00 - $17.50/hr Schedule Monday-Friday 8am - 5 SUMMARY: Provides comprehensive administrative and technical support to the Director of Facilities and Business Operations and for-profit business operations of the agency. EDUCATION and/or EXPERIENCE: Associate degree or equivalent from a two-year college or technical school or one-year related experience and/or training required; equivalent combination of education and experience considered. ESSENTIAL DUTIES AND RESPONSIBILITIES Scheduling & monitoring inspections & testing for compliance Managing updates to the Alternatives Industry website Maintaining supply inventory for production, assigned programs, and departments Preparing & monitoring sales orders, shippers, and invoices to facilities and production Tracking & reconciling technical sales reports Assisting in preparing & completing reports needed for board reports & QER reports Attend meetings and records meeting minutes Maintaining facilities software platforms for efficiency Maintaining filing for maintenance and business operations including document storage, agency inspection documents, and purging files for retention Pre-Employment Requirement: Candidates must be willing to undergo a pre-employment background check

Job DescriptionDescription: Answer and direct incoming calls in a professional and courteous manner. Greet and assist visitors, clients, and employees. Maintain organized office files, records, and correspondence. Assist with scheduling meetings, preparing reports, and handling general correspondence. Support management with various administrative projects as needed. Billing & Invoicing Prepare and process customer invoices/payments accurately and timely. Other duties as assigned Human Resources Support Assist with employee onboarding, including collecting new hire paperwork, verifying employment eligibility (I-9), and setting up employee files. Handle employee terminations, ensuring proper documentation and compliance with NY State laws. Maintain HR records and update employee data in HR systems. Process and respond to employee verification requests and other HR correspondence. Handle employee garnishments, child support orders, and other wage deductions as required by law. Payroll & Compliance Collaborate with payroll to ensure accuracy of employee timekeeping, deductions, and tax withholdings. Maintain working knowledge of New York State income tax laws, unemployment insurance, disability benefits, and other statutory requirements. Assist employees with questions related to payroll, benefits, and HR policies. Ensure compliance with federal, state, and local employment laws and regulations. Work Environment: Office-based position with standard weekday hours. May require occasional overtime during peak billing or payroll periods. Compensation and Benefits: Competitive salary based on experience. Health, dental, and vision insurance optional Paid time off and holidays. Retirement plan options. Professional development opportunities. A positive work environment with opportunities for professional development. Requirements:Qualifications: Education: Preferred but not required for right candidate - Associate's degree in Business Administration, Human Resources, or related field required; Bachelor's degree. Experience: Minimum 2-3 years of administrative and/or HR experience, preferably in a multi-functional office environment. Skills & Knowledge: Strong understanding of New York State employment, unemployment, disability, and income tax regulations. Experience with billing, invoicing, and general accounting support. Familiarity with payroll systems (e.g., ADP, Paychex, QuickBooks, or similar). Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). High attention to detail and ability to handle confidential information with integrity. Strong organizational and multitasking abilities. . Exceptional communication and interpersonal skills. Strong organizational and time management abilities. Proficiency in Microsoft Office Suite. Comfort and proficiency with technology and digital tools for business efficiency. Ability to work both independently and collaboratively within a team. Must be comfortable with dogs.