Executive administrative assistant jobs in Valdosta, GA

Executive Assistant (HR, Office & Personal Support) About Us We are a growing media company that includes CBT News, ASBN and ASBN CoWorks. We provide resources and news that help entrepreneurs, business leaders, and industry professionals thrive. We're looking for a highly organized, trustworthy, and proactive Executive Assistant to support our founders. This role blends executive and HR support, office management, and light personal assistance. Because you'll have access to sensitive information, discretion and professionalism are essential. The Role The Executive Assistant will be a key partner to the founders, helping manage day-to-day priorities, HR and office functions, and some personal scheduling. You'll play a central role in keeping operations smooth and the team supported. Key Responsibilities Executive & HR Support Manage the founder's calendar, travel, and email with accuracy and foresight Post job listings, schedule interviews, and assist with onboarding new hires Maintain employee records and update HR systems (Paycor experience a plus) Track PTO requests and ensure employee handbook updates are uploaded and acknowledged Assist with employee benefits and help address questions from staff Prepare meeting agendas, take notes, and follow up on action items Support client deliverables, reporting, and outreach alongside the sales team Office Management Oversee daily office operations, including supplies, vendor relationships, and maintenance needs Act as point of contact for office logistics and vendor coordination Organize team meetings, events, and internal gatherings Keep office spaces organized, functional, and welcoming Help with light bookkeeping tasks and expense tracking Culture & Engagement Help uphold a positive work culture (birthdays, team shoutouts, recognition) Monitor and suggest improvements to workflows, communication, and morale boosters Ensure new hires feel supported and integrated into the company culture Personal Assistance Schedule and manage personal appointments and reservations for the founder Track personal commitments and help balance them with business priorities Handle occasional personal errands and projects as needed Confidentiality Maintain strict confidentiality regarding both business and personal matters As a condition of employment, the candidate will sign a Non-Disclosure Agreement (NDA) Qualifications 2+ years as an Executive Assistant, HR Coordinator, or similar role Strong knowledge of HR processes (onboarding, benefits, employee records) Highly organized with exceptional attention to detail Skilled with Microsoft Office, Google Workspace, and HR systems (Paycor preferred) Strong written and verbal communication skills Proven ability to handle sensitive information with discretion A positive, professional, and solutions-focused attitude Why Join Us? Work closely with the founders and leadership team in a collaborative environment Be part of a company with multiple growing media brands and initiatives Exposure to a wide variety of projects, from HR to operations to events A culture that values kindness, positivity, and doing the right thing How to Apply Please submit your resume along with a brief note about why you're a strong fit for this role.

Executive Personal Assistant to Principal, Global Well-Renowned Architectural Firm, Coral Gables, Florida A world-renowned architect of a firm that handles very high-end projects globally is looking for an Executive Personal Assistant to support him and be a “true” right hand collaborator and member of the team. The ideal candidate has a creative mindset that finds solutions, is very detail-oriented, organized and appreciates the meeting of art and engineering with a “high touch” service mentality and worldly sophistication. Experience supporting a HNW individual with many international interests highly desired. Fluency in multiple languages, particularly Spanish or Portuguese highly desired. About the job: ● Manage the Principal's complex calendar, prioritizing and understanding shifting priorities, personal and professional. Optimize the Principal's time; anticipate needs and build breathing room into a high velocity schedule that spans global time zones ● Manage global travel arrangements with detailed itineraries for the team ● Prioritize and manage inbox ; craft emails on his behalf as well as other correspondence ● Prepare Principal for client meetings including any collateral materials and research; Plan dinners/events. ● Manage information flow with his direct reports Ad hoc projects; personal errands Base Salary, Comprehensive Health Benefits About You: A minimum of 5 years of experience as an Executive Personal Assistant supporting a worldly and creative high- level executive Bachelor's Degree Strong interpersonal skills to speak with clients, internal stakeholders with “high touch” diplomacy; Fluency in Spanish or Portuguese a PLUS Wants to be a trusted confident, handling confidential information with discretion and sensitive issues with integrity Very detail oriented with excellent project management skills Excellent Microsoft Office Suite skills Excellent written and verbal communication skills A creative thinker who thrives on finding solutions to problems and can handle last minute changes with grace Engaging, warm, energetic and polished who thrives on taking as much off the principal's plate so he can focus on the success of the organization. A worldly sophistication and perspective with a very team-oriented attitude

We're currently looking for an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations. Objectives of this role Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows Manage communication with employees by liaising with internal and external executives on various projects and tasks Plan and orchestrate work to ensure that senior executives' priorities are met, organizational goals are achieved, and best practices are upheld Responsibilities Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives Manage senior executives' travel logistics and activities, including accommodations, transportation, and meals Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database Maintain professionalism and strict confidentiality with all materials Organize team communications and plan events, both internal and off-site

About Us At Ease Inspections is a trusted provider of property inspection services, known for professionalism, accuracy, and exceptional client care. We are looking for a highly organized and proactive Part-Time Executive Assistant to support our owner in daily operations, project management, and client relations. This role is ideal for someone who enjoys creating structure, improving efficiency, and keeping projects and schedules running smoothly. Responsibilities: Calendar & Schedule Management: Manage and coordinate the owner's calendar, appointments, and meetings. Prioritize and proactively address scheduling conflicts. Project & Task Management: Support ongoing projects, track deadlines, and ensure timely completion. Help streamline processes and create efficiencies in daily operations. Client Support: Serve as a point of contact for clients when needed. Assist in preparing communications, follow-ups, and client updates. Administrative Support Draft correspondence, reports, and documentation. Support owner with daily operational needs. Qualifications Previous experience as an executive, operations, or administrative assistant. Strong organizational skills with the ability to multitask and prioritize. Excellent written and verbal communication skills. Proficiency with Microsoft Office Suite, Google Workspace, and project management tools Professional, reliable, and detail-oriented with a proactive approach. Role Details Part-time (approximately 15-20 hours per week, flexible schedule). Remote Compensation commensurate with experience.

We are seeking an experienced Executive Assistant to provide dedicated support to a Senior Vice President within our organization. This role requires exceptional judgment, professionalism, and the ability to operate with discretion while managing a fast-paced, high-visibility workload. The ideal candidate has supported C-Suite or SVP-level executives, thrives in a corporate environment, and brings strong communication, organization, and problem-solving capabilities. Key Responsibilities Provide executive-level administrative support to a Senior VP of Finance Manage complex and dynamic calendars; prioritize shifting needs and deadlines Coordinate domestic/international travel, logistics, and expense reporting Serve as a professional liaison between senior leadership, internal teams, and external stakeholders Prepare, edit, and format presentations, correspondence, and confidential documents Maintain organized digital/physical filing systems and ensure information flow is efficient and secure Support high-level meetings, including agenda preparation, material coordination, and follow-up actions Handle confidential information with the highest degree of integrity and discretion Assist with departmental initiatives and special projects as assigned Required Experience 2+ years of experience supporting SVP/C-Suite or senior executives (strongly preferred) Background in finance departments or corporate environments Demonstrated ability to manage sensitive and confidential information Strong interpersonal, written, and verbal communication skills Expert-level proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Proven ability to manage multiple priorities and work independently with minimal supervision High professionalism, polished communication style, and strong situational awareness Education Bachelor's degree required

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Responsibilities Calendar management for executives Aid executive in preparing for meetings Responding to emails and document requests on behalf of executives Draft slides, meeting notes and documents for executives Qualifications Bachelor's degree or equivalent experience Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills

Pink Stork is a leading women's wellness brand dedicated to supporting women through various stages of their health journey, including fertility, pregnancy, postpartum, and overall well-being. Founded by Amy Suzanne Upchurch, the company focuses on delivering natural, high-quality, and thoughtfully designed products that empower women's health. Pink Stork is guided by a mission to honor God and promote wellness, offering effective solutions to help women thrive and live their best lives. Role Description This is a full-time, on-site role for an Executive Assistant located in Jacksonville, FL. The Executive Assistant will provide comprehensive administrative and executive support to leadership. Responsibilities include managing schedules, preparing expense reports, organizing meetings, handling correspondence, and coordinating various administrative tasks to ensure seamless daily operations. Qualifications Proficiency in Executive Administrative Assistance and general Administrative Assistance tasks Experience with preparing and managing Expense Reports and handling financial documentation Strong Executive Support and Communication skills, including writing and interpersonal abilities Excellent organizational and time management skills Ability to work efficiently in a fast-paced environment with attention to detail Experience with office software and tools Prior experience as an Executive Assistant or similar role is highly desirable Associate's or Bachelor's degree in a related field is a plus

We are seeking an exceptional Executive Assistant to support our dynamic CEO, a driven leader in the real estate and investment space. This is not a traditional administrative role. We are looking for a strategic thinker and trusted partner who operates with independence, discretion, and a true ownership mentality. The right candidate is a “get-it-done” professional gritty, highly organized, resourceful, and able to anticipate needs before they arise. This role is ideal for someone who thrives in fast-paced environments and does not require micromanagement to perform at a high level. Key Responsibilities Serve as the right hand to the CEO, managing complex schedules, priorities, and day-to-day communications Coordinate and prepare materials for high-level meetings, investor presentations, and property tours Act as a primary liaison between the CEO and internal teams, partners, and external stakeholders Handle highly confidential information with discretion, judgment, and professionalism Take initiative on special projects, research initiatives, and executive-level reporting Proactively track action items, deadlines, and deliverables Keep the CEO informed, focused, and operating at peak productivity Qualifications Bachelor's degree required (Business, Real Estate, Communications, or related field) Proven ability to work independently, problem-solve, and adapt quickly in changing environments Exceptional time-management, prioritization, and follow-through skills Tech-savvy with strong written and verbal communication abilities Calm under pressure with excellent judgment in fast-moving, high-stakes situations What You Bring to the Table A self-starter mindset with zero-hand-holding required The ability to anticipate problems and resolve them before they escalate Strong organizational skills and an unflappable, solution-oriented attitude A sense of urgency, pride, and professionalism in everything you do regardless of task size Equal Opportunity & Non-Discrimination Statement We are an equal opportunity employer and are committed to fostering an inclusive workplace. We do not discriminate on the basis of race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, genetic information, veteran status, or any other protected characteristic under applicable law.

Reporting Structure will report directly to our Strategic Account Executive. The Work The Executive Administrative Assistant for the Strategic Account Executive helps to facilitate a smooth and efficient operation of the Client Results team by performing a variety of clerical and administrative tasks. This role requires a highly organized, proactive, and adaptable individual who can prioritize tasks, handle multiple responsibilities, and contribute to a positive and collaborative work environment. The Executive Administrative Assistant is an exempt role based in Jacksonville, FL and will report to the Strategic Account Executive. Key Responsibilities will include: Assist with team huddles, Bullhorn workflow documentation, etc. Assist with arranging interviews, coordinating schedules with clients and candidates. Prepare various reports detailing the administrative information handled by the position. Provide program support as needed such as reporting, tracking, updates, etc. Manage internal and external communications, including phone calls, emails, and mail, maintaining the 24-hour rule. Draft, proofread, and edit documents such as presentations, reports and emails. Serve as the primary contact for the Strategic Account Executive to client(s) and internal stakeholders while they are traveling or out of the office. Coordinate and schedule travel, meetings, and appointments. Update and maintain calendars and schedules. Assist in managing client relationships by responding to inquiries, coordinating meetings, and facilitating communication between assigned Account Executives and clients. Support Strategic Account Executive with “Rad Genny” and client-related gifting efforts. Partner with Strategic Account Executive, Delivery and HR to plan and execute go-live projects. Attend, coordinate and collaborate with the Quality & Experience department regarding client and consultant events, onsite events and virtual events. Maintain and update Bullhorn as needed ensuring accuracy of information, activities and contacts. Track, verify, and audit documents and information including but not limited to Weekly Status Reports, Hour Reports, Statement of Work (SOW), etc. Exercise discretion and sound judgment with sensitive information, maintaining confidentiality with proprietary information. Create and maintain filing systems, both electronic and physical, and spreadsheets for reporting. Performs other related duties as assigned. We're Looking for Someone Who: Exceptional oral and written communication skills Ability to make independent decisions on a daily basis, addressing the best way to handle specific tasks. Ability to analyze information, make objective decisions, and solve problems. Strong attention to detail and ability to identify errors, inconsistencies or opportunities for improvement. Strong proficiency in MS Excel and other spreadsheet solutions. Proficient in MS Office (Outlook, Excel, MS Word, and MS PowerPoint, in particular). Impeccable attention to detail with a resourceful mindset. Proactive approach to situations and problem solving. Ability to anticipate needs and think quickly. Aptitude for numbers and exceptional commitment to accuracy. Outstanding time management skills with the ability to multi-task and prioritize workloads. Strong organizational skills. Friendly and outgoing personality with a desire and willingness to serve. Required Education and Work Experience: Bachelor's degree or equivalent experience required. Proven experience as an execu&ve administra&ve assistant or similar role, preferably in a sales or business environment required Proficient in Microsoi Office Suite (Word, Excel, PowerPoint, Outlook) Experience with Bullhorn and/or other Applicant Tracking System (ATS) preferred. CompensaIon Competitive base salary and bonus. Generous incentive program. Generous health benefits. Generous vacation, holiday and family leave policies. iMethods is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.

**PLEASE, NO PHONE CALLS WHAT ARE WE LOOKING FOR? We are looking for an office administrative assistant / personal assistant to the company's CEO, to work directly with the Chief of Staff. This hybrid role combines administrative, personal, and logistical responsibilities, working directly with the Chief of Staff to ensure the CEO's business and personal life run seamlessly. Duties will include the following: Running personal & office errands and completing personal shopping and gifting, as well as, high volume shipping Overseeing packaging and shipping of personal shopping items, including coordination and communication with the client and shipping company Booking and arranging travel, transport, and accommodation, including hotel bookings, personal preferences, and detailed rider requirements to ensure seamless accommodations Providing administrative support to corporate office and CEO, via instructions from Chief of Staff, and managing and prioritizing communication on behalf of the CEO - including email, calendar, calls, and messaging - acting as a thoughtful and effective gatekeeper when appropriate Assisting the Chief of Staff in overseeing the completion of house maintenance and other projects as they arise; communicate with contractors, vendors, etc. Scheduling personal, medical, business and other appointments Assisting with simple IT issues (phone settings, computer functions, etc.) Assist with property/villa rentals for our clients, including light property management, overseeing of house staff, and prepping homes for client arrivals Additional general administrative duties for the corporate office, as well as, Personal Assistant duties upon request with a constant need for overriding flexibility and desire to exceed all expectations Proactively anticipate needs before they arise; approach tasks with a forward-thinking, solution-oriented mindset Comfortable managing frequent ad-hoc requests across both personal and professional contexts - often with minimal notice or evolving expectations Coordinate high-touch gifting and VIP moments for clients or associates, including research, procurement, and white-glove delivery Maintain and regularly update inventories related to gifts, tech, household needs, and travel essentials Manage confidential information with the highest level of discretion and professionalism - including sensitive legal, financial, and medical matters Demonstrate strong intuition and the ability to read a room or situation to anticipate shifting needs and priorities Be diligent in documenting preferences, confirming details, and maintaining institutional knowledge for future reference Approach all responsibilities with a service-oriented mindset - whether executing complex travel or handling more routine personal tasks Able to support a high-performing, high-profile executive with professionalism, flexibility, and emotional intelligence YOU MUST Possess an understanding of high sense of urgency tasks and pay close attention to detail Be able to work in a high-stress environment and work quickly and efficiently through assigned tasks Have excellent organizational and problem-solving skills, with an "above and beyond" attitude Have good written and spoken communication skills with the ability to work in an extremely fast-paced/multitasking environment Set high standards for yourself and your work Be self-motivated, proactive, and have an ability to think and work independently while managing multiple tasks Be detail-oriented with meticulous organization, task management, and communication skills Able to remain calm under pressure during hectic and stressful times Own a car and be willing to run errands and coordinate tasks around town Enjoy being around dogs and be able to assist with CEO's dog as needed (very pet-friendly environment) WHO ARE YOU? Background in Travel or Hospitality strongly preferred! A true go-getter and "make it happen" kind of person Think fast on your feet; able to multi-task under pressure Proficient in both Mac and PC systems and programs including Microsoft Office Suite Utmost discretion in all aspects of the job where integrity, accountability, and loyalty are paramount Willingness to work long hours, overtime as needed and accessibility on weekends and evenings as needed Real Estate License a plus! This role may not be the right fit for candidates who: Prefer narrowly defined responsibilities or require frequent supervision Seek a traditional 9-5 environment with predictable routines Are uncomfortable adapting to rapidly changing priorities or high-performance expectations **PLEASE, NO PHONE CALLS

JET 1 is a leading full-service company specializing in aircraft sales, charter services, and management. Established in Naples, FL, JET 1 serves a global clientele with its exceptional commitment to quality and customer satisfaction. The company is dedicated to delivering unparalleled aviation solutions tailored to meet the needs of its diverse customer base. With a team of skilled professionals, JET 1 strives to provide an exceptional experience in the dynamic field of private aviation. Role Description This is a full-time, on-site role for an Executive Administrative Assistant located in Naples, FL. The Executive Administrative Assistant will handle day-to-day administrative support tasks, including managing schedules, organizing correspondence, preparing reports, and ensuring efficient operations for executive leadership. Additional responsibilities include maintaining professional communication with clients and stakeholders, coordinating meetings and travel arrangements, and supporting clerical and operational activities as needed. Qualifications Strong Administrative Assistance and Executive Administrative Assistance skills to support daily operations efficiently Proficiency in handling clerical tasks with accuracy and attention to detail Excellent Phone Etiquette and professional Communication abilities Ability to work independently, manage multiple tasks, and prioritize effectively Proficiency in Microsoft Office Suite and relevant office software Previous experience in administrative or executive support roles is preferred High School Diploma required, Associate's or Bachelor's degree in a relevant field is a plus

PLEASE READ THE JOB DESCRIPTION IN IT'S ENTIRETY. Hydrolec is looking for an experienced Executive and Administrative Assistant. The company is a family owned, industry leading manufacturing business in Jacksonville, FL. Our core values are: Family First-we treat all employees, customers, and vendors as we would our archetypal ideal family. This means we create a supportive and fun environment while we hold each other accountable to be the version of ourselves we would want to be related to. Sky's the limit- we have an unlimited solution seeking attitude to any perceived challenges that come our way. There is always a solution, especially when it comes to supporting team members and delighting customers. All Hands-on Deck- we are all willing to pitch in to accomplish the most urgent and important task at hand, no matter how unrelated it may be to our so-called title. Position Summary: We are looking for a friendly and eager- to- learn Executive and Administrative Assistant. We are in a high growth period, and we are looking to onboard an enthusiastic administrative support person who is excited to play the role of gatekeeper to our executive staff as well as the day-to-day champion for our administrative functions. Key Responsibilities: Coordinate schedules and calendars for executives both internally with other team members and with external customers, vendors, and advisors Manage phone calls, email inbox, and snail mail for key executives Organize and file files both digitally and physically Book travel for executives Suggest process improvement where applicable Prepare meeting agendas, minutes, and follow-ups Collaborate with executives on creating meeting materials (presentations, agendas, etc.) Vendor payment processing, recording, and verification Follow up with vendors to reconcile discrepancies Verify AP ledger is accurate Required Qualifications: A total of 5+ years in an administrative role 2+ years in an executive assistant role and 2+ years of bookkeeping / data entry experience Payment processing experience required Skills and Competencies: Strong in all Microsoft Office Suite (Word, Excel, Powerpoint)--ideally an Excel wizard! Strong Organizational Skills-familiarity with the Kon Marie Method is a plus Presentation building skills-Canva or similar preferred Confident in Outlook Vendor management skills Strong written and verbal communication skills; prefers verbal communication when dealing with conflict Attitude and Behavior Traits High attention to detail Has a sense of urgency Is a team player Demonstrates initiative Acts with integrity Preferred Qualification: Can leverage AI but does not rely on it Experience working in an industrial setting Compensation and Benefits: The hourly rate is based on experience. Generous PTO policy Health insurance with HRA option Dental Vision Voluntary Life Supplemental Insurance Maternity/Paternity Leave Monthly Catered Employee Lunch 401K match Employee Fitness Room Reporting Structure: Reports to the President on executive and administrative functions Reports to the Senior Accountant on accounting functions Application Process: Must submit a cover letter expressing why you are interested in this role and the company to ***********************. Applicants without this will NOT be considered if no cover letter is sent.

Executive/Personal Assistant to the CEO (On-Site | Weston, FL) My client, a fast-growing Corporate Lodging SaaS company, is seeking a highly proactive Executive Assistant to support their CEO & Founder. This is a high-impact, high-visibility role operating as the CEO's right hand, keeping priorities aligned, solving problems early, and ensuring both business and personal commitments run smoothly. If you thrive in a fast-paced, constantly evolving environment and love staying one step ahead, this is an opportunity to make a meaningful daily impact at a scaling tech-driven company. What You'll Do: Executive Support Manage and optimize the CEO's calendar, meetings, and daily priorities Coordinate complex domestic and international travel Organize investor meetings, leadership sessions, and partner communications Review and summarize basic agreements or documents Keep the CEO accountable to commitments and key deadlines Operational & Project Support Assist with conference, event, and industry-related logistics Serve as liaison with internal teams, clients, and senior stakeholders Build systems and processes that streamline how the CEO operates Troubleshoot issues proactively and remove friction before it becomes a problem Personal Support Manage personal travel, appointments, and lifestyle logistics Handle household tasks and time-sensitive errands Maintain confidentiality with all personal and private information What Makes You a Strong Fit 3+ years supporting a CEO or Founder Proven ability to balance executive and personal support responsibilities Exceptionally organized, proactive, and able to anticipate needs before asked Strong communicator with confidence engaging senior leaders, clients, and partners Tech savvy: Google Workspace, Microsoft Office, and project management tools similar to Monday.com, Asana, Trello, Notion, and others Able to create polished slide decks for the CEO using PowerPoint or similar presentation software Comfortable working at speed with shifting priorities Flexible and available as needed outside standard business hours Ability to handle highly sensitive and confidential information with absolute discretion Willing to go the extra mile to ensure the CEO stays aligned and operating effectively Work Environment Fully on-site at the company's corporate HQ in Weston, FL Monday-Friday, approximately 8:30 AM-5:30 PM, with flexibility to stay later or support outside standard hours as needed Fast-paced, dynamic environment with evolving priorities Direct partnership with a CEO leading a scaling technology company Why This Role Is Exciting You'll be at the center of company growth and executive decision-making You'll directly influence the CEO's productivity and impact You'll take ownership of systems, processes, events, and organizational flow You'll step into a role with variety, excitement, and meaningful responsibility Your work will have immediate visibility and day-to-day impact Your work will become the engine that keeps the CEO and the entire organization moving forward. If that excites you, please apply!

A well-established, close-knit boutique insurance firm is seeking a polished, dependable, and detail-oriented Administrative Assistant/Receptionist to join their long-tenured team. This role is ideal for someone who enjoys being the welcoming face of the office while also providing essential administrative and insurance support behind the scenes. The team values professionalism, collaboration, and long-term commitment. Salary: $25/hr Benefits: Medical Insurance, 20 days of PTO Location: Jacksonville, FL Type of Position: Direct Hire - FULLY ON SITE Responsibilities: Warmly greet and assist all visitors, creating a positive first impression. Answer and direct incoming calls through a multi-line phone system. Open, sort, scan, and distribute incoming mail. Print and post daily mail and certificates of insurance. Download and organize insurance policies and endorsements. Order driver MVR's for insurance policies. Manage and monitor reception email inbox with accuracy and timeliness. Prepare and post afternoon mail. Assist with meeting preparation and document support. Maintain organized digital and physical filing systems. Support office operations by ordering and maintaining office supplies. Perform additional administrative and clerical duties as assigned. Requirements: Insurance industry experience is required. Active 440 license is highly preferred. 2+ years of administrative assistant and/or receptionist experience. Exceptional attention to detail and strong organizational skills. Excellent phone etiquette and warm, professional communication style. Proficiency in Microsoft Word, Excel, Outlook, and general office technology. Ability to manage multiple priorities in a steady, fast-paced environment. Customer-focused with a positive, team-oriented attitude. Ability to work independently while contributing to a collaborative office culture. Due to the high volume of applications we typically receive, we regret that we are not able to personally respond to all applications. However, if you are invited to take the next step in the process, you will typically be contacted within one week of submitting your application.

We are seeking a proactive and organized Administrative Assistant/HR Coordinator to support key HR functions, with a focus on recruiting support, onboarding, monthly training coordination, and employee event planning. This role is ideal for someone who is highly organized, enjoys working with people, managing details, and wants to contribute to a positive and engaging employee experience. This role is designated as a 35-hour-per-week position and is eligible for full-time benefits. Essential Duties/Responsibilities: Schedule interviews and coordinate candidate communications Support recruiting efforts by helping organize and attend career fairs and hiring events Facilitate onboarding logistics, including orientations scheduling, paperwork and system access Coordinate with IT and Marketing to ensure new hires receive their day-one essentials, including uniforms, system access and technology setup Organize and oversee monthly training sessions, including scheduling, materials preparation, and attendance tracking Review Onboarding Survey results for points of concern to be addressed Assists in planning and execution of employee engagement events such as appreciation days, wellness activities and holiday celebrations Assist with general HR administrative tasks as needed Serve as a point of contact for employees' questions relating to onboarding and training Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 2-3 years of experience in an HR support or coordinator role Education: Minimum of a 2-year associate's degree Experience/Skills/Abilities Required: Strong organizational and time management skills Excellent written and verbal communication Proficiency in Microsoft Office Suite; experience with HRIS or ATS system as a plus Ability to handle sensitive information with confidentiality and professionalism Positive attitude and a team-orientated mindset Work Environment/Physical Demands: Typical office environment - moderate noise level. This position regularly requires standing; walking; sitting; use hands; reaching with hands and arms; and talking and/or hearing. Occasional lifting and/or moving up to 25 pounds. We are an equal opportunity employer, dedicated to fostering a diverse and inclusive workplace where everyone is valued and has equal access to opportunities. WE ARE A DRUG FREE WORKPLACE.

The Document Review Associate will be joining the warehouse team of 5 to perform clerical work such as labeling files, data uploads, Bailee processing, reviewing criteria, and investigating documents for clients. This includes the review of incoming files and responding to requests by email for reinstatements and releases while maintaining deadlines or service level agreements for clients. The team works collaboratively in a fast paced environment and can manage 500-1,000 loans a day. The ideal candidate has strong experience with Excel, Mortgage Review, and a go getter attitude. This role is paying $17/hr with hours of 8:00-5:00PM EST. Required Skills & Experience: Some experience with Microsoft Excel Ability to write professional emails Mortgage or Document Review experience High school diploma or equivalent 1-3 years of experience in an office setting Can lift 30-40Ibs

Quesitos Express | Atlanta, GA Full-time | On-site About Us Quesitos Express is a fast-growing Venezuelan fast-food company with 10 locations across Atlanta, Georgia, plus a commercial kitchen/manufacturing facility. We specialize in authentic Venezuelan cuisine and are expanding our operations throughout the region. Position Overview We are seeking a highly organized bilingual (Spanish/English) Administrative Assistant to support our retail operations, manufacturing facility, and executive team. This role requires someone who can handle diverse responsibilities including translating in meetings, assisting with licensing and regulatory compliance, and supporting financial operations across our multiple locations. Key Responsibilities Administrative Support: Provide comprehensive administrative support to executive leadership and operations team Coordinate meetings, manage calendars, and prepare agendas and meeting materials Serve as Spanish/English interpreter during business meetings with staff, vendors, and partners Prepare reports, presentations, and correspondence in both Spanish and English Maintain organized filing systems for operational, regulatory, and financial records Licensing & Compliance: Assist with USDA/FSIS licensing and certification processes for manufacturing facility Support food safety compliance documentation and HACCP requirements Track and manage business licenses, permits, and regulatory renewals for all locations Coordinate with regulatory agencies and handle required submissions Financial Support: Assist with accounts payable/receivable documentation Support bookkeeping activities and financial record keeping Help prepare financial reports and documentation for CFO review Process invoices, receipts, and expense reports across multiple locations Operations Coordination: Communicate with store managers and factory staff (Spanish/English) Support vendor relations, purchasing documentation, and supply chain coordination Assist with inventory documentation between retail locations and manufacturing facility Handle correspondence with suppliers, distributors, and service providers Required Qualifications Bachelor's degree required Native or near-native fluency in Spanish and English (written, verbal, and simultaneous translation) Minimum 3-5 years of administrative experience in retail, food service, or manufacturing Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Experience with financial documentation and basic bookkeeping Knowledge of or willingness to learn food safety regulations and licensing requirements Excellent organizational and multitasking abilities Strong attention to detail and accuracy Professional demeanor and discretion with confidential information Preferred Qualifications Experience in multi-unit retail or restaurant operations Familiarity with USDA regulations, food manufacturing, or HACCP standards Experience with QuickBooks or similar accounting software Background supporting licensing and regulatory compliance processes Understanding of Venezuelan or Latin American business culture Experience working in fast-paced, entrepreneurial environments What We Offer Competitive salary commensurate with experience Opportunity to be part of a growing company with expansion potential Dynamic, multicultural work environment Hands-on experience across retail operations and manufacturing Professional growth opportunities To Apply Please submit your resume and cover letter to *******************************. In your cover letter, please describe your relevant experience in retail operations, administrative support, and your Spanish/English translation capabilities. Quesitos Express is an Equal Opportunity Employer

Rite Way Transport Group is a leading logistics provider specializing in the transportation of vehicles, buses, cranes, equipment, ambulances, etc. Utilizing proprietary, industry-leading technology, the company ensures the fastest turnaround times in shipments across the United States. With a focus on transparency and customer convenience, Rite Way offers clients access to an online portal for seamless and reliable transactions. The company's commitment to innovation and long-term staff investments makes it a trusted solution in the transportation industry. Role Description This is a full-time, on-site Administrative Assistant position at Rite Way Transport Group, located in Coral Springs, FL. The Administrative Assistant will handle daily administrative and clerical tasks, provide support to Sales Executive Team members together with management, and ensure efficient operations within the office. Key responsibilities include heavy phone communications, maintaining schedules, and supporting internal teams in their day-to-day activities. Qualifications Proficiency in Administrative Assistance and Executive Administrative Assistance Strong Phone Etiquette and effective Communication skills Competence in Clerical Skills, including organization and filing Strong attention to detail, time management, and multitasking abilities Proficient in office software and equipment Comfortable and excels in a fast-paced environment Clear and adequate skills in writing and verbal communications Previous experience in a similar role is required High school diploma or equivalent required; additional certifications are a plus

Administrative Assistant to the President We are seeking an extremely detail-oriented, organized, and professional Administrative Assistant to support the President of a boutique engineering & technology staffing firm. This is a critical, high-visibility role that keeps day-to-day operations running smoothly and ensures the President can operate at maximum efficiency. This position is fully on-site in Plantation, FL and requires strong communication skills, exceptional punctuality, and proficiency with Outlook, Office 365, and Excel. Responsibilities Manage the President's calendar, schedule, and daily workflow Organize and prioritize emails in Outlook; draft correspondence when needed Prepare documents, spreadsheets, reports, and meeting summaries Maintain accurate digital filing systems across Office 365 Assist with various administrative tasks, data entry, and internal trackers Coordinate travel, appointments, reservations, and itineraries Communicate professionally with clients, candidates, and vendors Handle confidential information with discretion What We're Looking For Extremely detail-oriented and highly organized Punctual, reliable, and consistent with deadlines Strong written and verbal communication skills Proficient with Outlook, Office 365, and Excel Comfortable in a fast-paced environment with shifting priorities Prior administrative or executive assistant experience is a plus The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Process payroll Research and data aggregation Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite