Executive administrative assistant jobs in Virginia Beach, VA - 97 jobs

This position will work at ECPI University's Virginia Beach, VA campus located at 5555 Greenwich Road. Transform your Career at ECPI University Since 1966, the dedicated employees at ECPI University have helped students achieve their goals via practical training and career-focused education with over 50 Associates, Bachelor's and Master's Programs. Our culture is to prioritize our students' success through the support of our dynamic team and industry focused curriculum. We are seeking an exceptional Executive Assistant to support the University President and executive team. The ideal candidate will be highly organized, detail-oriented, and discreet. The successful candidate should be energetic, positive, and innovative in order to support multiple leaders and projects. This will require balancing shifting priorities, demonstrating flexibility, and wearing multiple hats. We are looking for an individual who can assume responsibility and grow with us. Responsibilities Provide all-inclusive administrative support, such as managing schedules, coordinating meetings, drafting correspondence, and liaising with internal and external stakeholders. Coordinate, organize, and monitor projects to ensure timely completion. Oversee the day-to-day operations of the executive office, ensuring efficiency and organization. Qualifications At least 3 years of experience providing administrative support to a CEO or executive team in a comparable organization. Proven ability to handle sensitive information with discretion, prioritize tasks effectively, and adapt to changing circumstances in a fast-paced environment. Benefits of Employment ECPI University provides comprehensive benefits to full-time employees, some of which are highlighted below: Tuition scholarship program available to full-time employees and their immediate family members after 90 days of employment Competitive compensation and medical/dental benefit plans PTO and holiday pay 401(k) participation with possible employer contributions ECPI University is dedicated to maintaining an inclusive and diverse work environment, proud to be an Equal Opportunity Employer.

This is a full-time onsite position, Monday - Friday, 8:00 am - 5:00 pm, one-hour unpaid lunch break as scheduled. Our Company More than a utility company, Unitil provides energy for life. Our work helps keep homes comfortable, businesses thriving and communities connected. Unitil is an investor-owned public utility proudly serving Maine, Massachusetts and New Hampshire. We are dedicated to delivering energy to our customers safely and reliably. Unitil is committed to creating an inclusive environment that welcomes and values the differences among all of our employees, customers, suppliers and the communities in which we live and conduct business. The continued success of Unitil is enhanced through initiatives that promote diversity and value our employees. Take advantage of a comprehensive benefits package. Unitil offers competitive salaries, a consumer-driven health plan, dental and vision coverage, flexible work, company-paid holidays, a, robust, highly competitive retirement plan and educational assistance. * Note: Benefit offerings may differ between union and non-union employee groups. Position Purpose: Provide a full range of quality administrative and office support activities requiring knowledge of Company process and procedure while meeting the needs of internal stakeholders of the Corporate location. Assignments must be completed in a professional manner at all times maintaining confidentiality of all tasks. Position is in office, Monday - Friday, 8am - 5pm, one-hour unpaid lunch break as scheduled. Principal Accountabilities: % of Time End Results 65% Provide efficient and professional support services to executives and staff in assigned wing as well as assisting others when necessary. Administrative support activities include but are not limited to: * Spreadsheet creation and updating. * Production of filings & reports * Large mailing projects * Data entry * Purchase order creation * Processing of invoices * Cataloging & maintenance of electronic & paper files * Ordering of office supplies * Internal & external meeting arrangements * Fulfill catering requests * Travel arrangements * Business card ordering * Filing, record retention * Ensure proper maintenance of office equipment (printers, copiers, scanners, etc.) * Assist with conference room AV equipment. * Delivery and processing of mail on rotating basis 15% Provide back up to the main phone lines efficiently by promptly and courteously answering incoming calls for the Corporate office. This includes handling of gas leak emergency calls and the transferring of customer calls to the call center. Greet and process visitors and guests courteously and helpfully in a timely manner. Ensure that all visitors, guests, contractors, and Unitil employees (from other reporting locations) sign in and out as part of Unitil's emergency building evacuation procedures. Escalate agitated customer calls when necessary. 10% Other duties and special projects as assigned by Supervisor and Manager in order to support all Internal and External Unitil Customers including internet research, database updating and cost tracking. 10% Ensure that procedures are maintained for Administrative Assistant responsibilities for assigned departments. Qualifications: * Associates degree or equivalent preferred. High School diploma or GED required. * Minimum of three (3) years in a business environment preferred. * Must possess excellent organizational and problem solving skills. * Excellent written and verbal communication skills. * Demonstrated reliability and flexibility. * Intermediate PC skills including; MS Word, MS Excel, MS Outlook, MS Power Point, Acrobat, MS SharePoint and other desktop software. * Must be available to work extended hours as assigned, possibly at secondary locations, in response to System emergencies. Unitil is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. Last updated: 12-31-2025

Executive Assistant and Office Manager Alternate Designations: Executive Assistant, EA, PA Reports to: Chief Executive Officer / Chief of Staff The Opportunity: We're looking for a tech-savvy, high-energy executive assistant based in Virginia Beach or New York City. We are seeking a highly skilled and discreet Senior Executive Assistant to deliver comprehensive support to the senior leadership team. This role goes beyond traditional executive administration, requiring a trusted partner who can seamlessly manage both professional and personal matters. The ideal candidate will be exceptionally organized, proactive, and resourceful, with experience supporting senior executives in fast-paced, high-demand environments. This individual must anticipate needs, maintain the highest level of confidentiality, and demonstrate impeccable judgment. Executive Support: Manage complex calendars, including scheduling high-level meetings across multiple time zones. Serve as the primary gatekeeper for the executive, ensuring priorities are protected and commitments are met. Prepare briefing materials, agendas, and follow-ups for meetings, presentations, and calls. Draft, edit, and manage correspondence on behalf of the executive. Act as liaison with internal teams, board members, investors, and external stakeholders. Provide event support: research venues, maintain attendee list, assist with event logistics, and support client relationship management efforts. Travel & Logistics: Proven experience managing private aviation logistics and coordinating complex, multi-leg travel itineraries including ground transportation, accommodations, and dining are required. Ensure all logistics are executed with precision, including contingency planning for last-minute changes. Obtain necessary travel documents (e.g., visas, passport renewals). Personal Support: Oversee select personal matters for the executive, including but not limited to household coordination, family scheduling, and personal appointments. Manage special projects and private events discreetly and efficiently. Research and plan vacations (flights, hotels and restaurant reservations), procure entertainment tickets, plan events, purchase gifts, and liaise with family members and staff. Handle sensitive financial and personal information with absolute confidentiality. Operations and Project Management: Support with research, reporting, and ad hoc projects as requested. Manage expense reports, vendor relationships, and contract coordination. Anticipate executive needs and proactively identify solutions. Qualifications: Experience: 7-10+ years of providing high-level support to senior executives, ideally within financial services, hospitality or in roles supporting UHNW individuals. Proactive Problem-Solving: Ability to independently manage tasks from start to finish, anticipate needs, and maintain confidentiality in all interactions. Technical Proficiency: Advanced expertise in Microsoft Outlook, Excel, Concur, Salesforce and other productivity tools to manage scheduling and reporting efficiently. Communication Skills: Exceptional written and verbal communication skills, with the ability to compose professional correspondence and interact effectively with diverse stakeholders. Adaptability: Strong organizational skills with the flexibility to handle competing priorities in a fast-paced environment. Requirements: US Citizenship (authorized to work in the USA) College degree (or two years of college minimum) Proficiency with computers and software (using the Internet / web apps) Ability to type at least 40 words per minute Experience using Apple productivity apps (a Mac-friendly person) Experience budgeting and estimating various things (spreadsheet jockey) Experience shipping (UPS, FedEx, DHL, etc.) Several positive personal or professional references Bonus Points (not prerequisites): Multi-lingual Public Notary Bookkeeping experience with QuickBooks or equivalent software Compensation and Experience: Competitive salary commensurate with prior experience Extensive benefits package including health insurance and retirement benefits Discretionary annual bonus About Us: We conduct advanced technical research and develop innovative software and systems that help meet network security and reliability challenges for organizations world-wide. You can read more at our web site. We value a strong work ethic, professionalism, dedication to quality customer service and a friendly attitude. Career Opportunities: We have many other openings available. For a complete listing, visit jobs.vostrom.com

The Executive Assistant (EA) serves as a strategic partner to senior leadership, providing comprehensive administrative and organizational support to ensure optimal efficiency and productivity. This role demands exceptional judgment, discretion, and professionalism in managing both business and personal matters. The ideal candidate will anticipate needs, streamline processes, and proactively address challenges before they arise. The Executive Assistant is expected to maintain a high level of attention to detail, prioritize competing demands, and always represent the executive office with integrity and professionalism. Responsibilities: Handle sensitive information with the utmost confidentiality and integrity, protecting all information regarding executives and company. Represent the executive office with a polished, professional demeanor in all interactions, including but not limited to, interaction with clients, associates and staff members. Serve as a trusted liaison between executives, internal teams, and external stakeholders. Conserve the Executives' time by triaging calls, meetings, and correspondence. Anticipate Executives' needs by preparing materials, agendas, and resources in advance. Prepare project summaries by researching, reading, and compiling project specific data for Executive review. Identify potential challenges and propose solutions before issues arise. Manage complex calendars, travel arrangements, and expense reports with precision. Review documents for accuracy and completeness, ensuring high-quality deliverables. Recording meeting minutes, conference notes, and other relevant information during Executive interactions and maintaining a secure retrieval system for Executive's confidential materials. Track deadlines, upcoming events and important dates with reminders and follow-up on action items to ensure timely completion. Support personal tasks such as travel planning, household coordination, and special projects. Maintain flexibility to handle ad-hoc requests with discretion and efficiency. Other Responsibilities As assigned To be considered you'll need: a minimum of 4 years of relevant work experience supporting senior leadership. exceptional organizational and time-management skills. strong written and verbal communication abilities. a high level of discretion and professionalism. ability to work independently and anticipate needs in a fast-paced environment. solid company-centric ideology. creative problem-solving skills. the ability to balance multiple priorities. core values of honesty and respect. a thirst for learning. Company Benefits & Perks 401K Health Benefits: Medical, Dental, Vision Wellness Program Life Insurance Corporate Sponsored Events Skill growth opportunities Short Term Disability Ability to Advance Working with energetic & creative problem solvers A mission worthy of your energy and expertise Applicants for this position must successfully pass a background and drug screening. It is impossible to list every requirement for, or responsibility of, any position. Similarly, we cannot identify all the skills a position may require since job responsibilities and the Company's needs may change over time. Therefore, the above job description is not comprehensive or exhaustive. The Company reserves the right to adjust, add to or eliminate any aspect of the above description. The Company also retains the right to require all employees to undertake additional or different job responsibilities when necessary to meet business needs.

Gate Way is Looking For an Administrative Assistant! Top healthcare and retirement benefits, life/disability, paid time off, and more available The Administrative Assistant will be Responsible For providing quality clerical support by: overseeing all forms of correspondence, maintaining records, performing Data Entry, and completing other Office tasks as needed. Applicants for the Administrative Assistant should have exceptional customer service and organizational skills. Responsibilities • The Administrative Assistant will be Responsible For providing quality clerical support by: • overseeing all forms of correspondence, maintaining records, performing Data Entry, and completing other Office tasks as needed Benefits • Top healthcare and retirement benefits, life/disability, paid time off, and more available!

Legal - Virginia Beach, VA The Christian Broadcasting Network (CBN) is seeking a highly organized and dedicated Administrative Assistant to provide essential support to the Office of the General Counsel. This role involves a variety of clerical tasks including answering calls, managing correspondence, performing data entry, and maintaining document systems. Serving in this position facilitates ministry activities and contributes to CBN's Biblical mission to advance the Gospel of Jesus Christ worldwide. The successful candidate will have the following qualifications: * Minimum of 4 years of experience as an Administrative Assistant in a fast-paced environment * Basic understanding of legal terminology and processes is preferred * Strong ability to manage tasks in a structured, high-volume setting * Exceptional typing skills (50-80 words per minute) with a high level of accuracy * Proficient in transcribing audio recordings and written notes * Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Access, and Teams) * Excellent oral and written communication skills * Strong organizational and time management skills with the ability to prioritize tasks and multitask effectively * Demonstrated ability to handle confidential information with discretion and integrity * Self-motivated, able to work independently with minimal supervision as well as be an effective member of a small team * Adaptable with ability to remain calm under pressure to meet deadlines * Strong interpersonal skills with the ability to build rapport with colleagues, management, donors, and outside public * Comfortable with sitting for long periods and manual tasks * Demonstrated life application of Biblical principles and practices in alignment with CBN's non-profit Christian mission CBN is a global nonprofit ministry demonstrating the love of God by sharing the Gospel through digital content, traditional media, and humanitarian aid. Headquartered in beautiful Virginia Beach, VA, CBN offers a professional and rewarding work environment, competitive salary, and benefits package to include healthcare for full time positions. If you meet the listed qualifications and are in agreement with CBN's mission and purpose, please click apply or visit our CBN Job Board at *********** for application and benefit information. We are unable to give full consideration to resumes without applications.

Job Description JOB SUMMARY: Provides administrative assistance to Project Management and additional departments in a fast-paced working environment. Responsible for accurate data entry, tracking, logging and disseminating of information. SUPERVISES: N/A ESSENTIAL FUNCTIONS: Receives direction from Project Managers and Contracts to generate requisitions for Subcontractors. Quotes and applicable item specifications are scanned and sent electronically to Sub-Contracts. Original signed hard copy is filed by item number. Several requisitions generated daily. Releases RCC's (Request for Contract Change) and RTR's (Reservation Task Request) to Production, Project Team, and Sub-Contracts. RCC's and RTR's are received from Contracts via e-mail and are electronically stamped and signed. All applicable Trades and Sub-Contractors are listed directly under the “Released for Production” electronic stamp. A digital copy of the Released RCC or RTR is labeled accordingly and saved in two different locations on the network. Hard copy must be filed numerically by item in the job file. Multiple RCC's and RTR's are released daily. Processes a heavy volume of CFR's (Condition Found Reports). CFRs are received, via e-mail, from Sub-Contractors. Project Managers, Trades, and various departments within MHI submit CFRs via Jarvis. Upon Project Manager's review and approval, CFR is entered into NMD-R (Navy Maintenance Database Re-platform). Answers are pulled at least twice a week from NMDR. Answered reports are labeled appropriately, logged into the web application with the appropriate answer date, and distributed to the originator via e-mail, and filed both electronically and physically. Collects Manning numbers from Sub-Contractors via e-mail weekly and submits spreadsheet to the PM (Project Manager) for approval then submits to the Scheduling department. ADDITIONAL RESPONSIBILITIES Light maintenance on 2 copy machines. Task is comprised of filling five paper trays, replacing toner cartridge and clearing paper jams. Provide occasional assistance to Project Managers/Assistant Project Managers with Microsoft Applications. Provide guidance to new Project Managers/Assistant Project Managers on administrative processes and systems data management. Performs other related duties as assigned by Supervisor. MINIMUM QUALIFICATIONS High School Diploma or Equivalent. Three years of administrative experience preferably in the ship repair industry. Must be able to multi-task, prioritize, and be detail oriented. Excellent verbal, written and interpersonal communication skills. Must be able to type 55 words per minute. Basic PC skills. Microsoft Office Suite 2007 or above. Adobe Standard 9 or above. WORKING CONDITIONS Office environment. Duties of this job require sitting for long periods, occasional lifting up to 15 lbs., motor coordination skills, ability to perform basic arithmetic accurately and quickly, the ability to express ideas using the spoken word and perception of speech. The specific statements shown in each section of this description are not intended to be all-inclusive. They represent typical elements of criteria necessary to successfully perform the job. Marine Hydraulics International, Inc. is an at will employer. EOE/Disability/Vet

Headquartered in Herndon, Virginia, LanceSoft is one of the fastest growing IT services Company. We are geographically spread to cover all the 50 states in the US and our global software development centers have the capability and capacity to cater to our global client's requirements in the most efficient manner. We have experienced exponential growth over the last few years and anticipate continuing to do so in the future as well. We have won numerous national, regional and state awards for being one of the fastest growing companies in the US. Our prestigious client base comprises of a number of Fortune 500 companies. LanceSoft dynamic work environment and culture constantly nurtures innovation, strategic thinking, and creativity and is complemented by strict process controls across our delivery centers globally. With attractive compensation packages, positive and productive work environments and challenging assignments to offer, LanceSoft is committed to being the employer of choice. We are committed not only to attracting and hiring top talent in the industry, but also developing and maintaining long-term relationships. LanceSoft recognizes true potential and provides people with the right opportunities. We offer a complete range of benefit packages to our employees which includes but is not limited to paid vacations, holidays, personal days, medical, dental and vision insurance, 401K savings plan, life insurance, disability insurance and many other attractive benefits. I look forward to work with you and encourage you to visit our website ***************** to learn more about LanceSoft as an organization. Job Description Position : Process Assistant III Location : 4901 princess Anne road Virginia beach, VA Duration : 1+ year Job Responsibilities : Comprehensive knowledge of company or department procedures associated with business process or function. Ability to prioritize work and exercise considerable discretion in performance of duties. Strong oral and written communication skills.2 - 4 years general office experience. Strong skills using spreadsheet, word processing and must have the ability to understand electrical circuit drawings. Ability to manage multiple activities and resources. Strong personal computer skills. Strong analytical and problem solving skills. Resolves discrepancies and may communicate with variety of administrative and professional employees within and outside the company. Education High School or GED preferred Responsibilities : Under general supervision, this role performs a full range of moderately complex clerical and administrative duties that support a specific workflow or phase within a business process. Accountable for transaction of part(s) of a business process. Performs diverse clerical tasks requiring analysis, judgment and detailed knowledge of department and/or company policies and procedures including: selecting and compiling data and making necessary calculations to translate data and information into required results, investigating and providing routine explanations of variations from generally expected results. Utilizes computerized equipment and other related equipment to record and enter, store and retrieve information. Comments/Special Instructions Must have a valid driver's license to perform weekly trips to the courthouse and to job sites. Must be able to read and understand electrical diagrams in order to perform duties. Technical background is preferred. Additional Information If you are interested in this position please give me a call at ************ or please share your updated copy of your resume.

Position Type: Internship, Part-Time Duration: Spring, Summer, and Fall Semesters Job Summary: The Dean's Office at Eastern Virginia Medical School at Old Dominion University is seeking a motivated and detail-oriented intern with a keen interest in healthcare administration and research. This internship offers an excellent opportunity to gain hands-on experience in a dynamic environment, dealing with critical components of research support and external communications. The intern will work collaboratively with various stakeholders, including faculty, staff, and external partners, while gaining valuable insights into the operations of an academic medical group. Responsibilities Key Responsibilities: Assist in coordinating communication between the Dean's office and internal/external stakeholders, ensuring timely and accurate dissemination of information. Support research activities, including literature reviews, data collection/analysis, and preparation of reports and presentations for various academic and administrative purposes. Aid in the organization and execution of events, such as workshops, conferences, and lectures, which may include drafting invitations, managing RSVPs, and coordinating logistics. Assist in special projects and perform other administrative duties as assigned by the Dean or designated supervisors. Managing and analyzing data to inform clinical strategy Assessing and summarizing new business opportunities Qualifications Qualifications: Currently enrolled in a graduate program in healthcare administration, public health, communications, or a related field. Strong written and verbal communication skills, with a clear ability to convey complex information succinctly and professionally. Experience or coursework in research methodology and data analysis is highly desirable. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with content management systems and social media platforms is a plus. Excellent organizational skills and attention to detail. Ability to work both independently and as part of a team in a fast-paced environment. Strong interpersonal skills and a professional demeanor appropriate for interaction with stakeholders at all levels. Learning Opportunities: Experience in the operational aspects of an academic medical group and exposure to healthcare administration. Development of professional communication and project management skills. Experience using business analytics to inform strategy. Networking opportunities with experienced professionals in medical education and healthcare administration. How to Apply: Interested candidates should submit a resume, a cover letter outlining their interest and relevant experience, and two references. Location : Location US-VA-Norfolk

Legal - Virginia Beach, VA The Christian Broadcasting Network (CBN) is seeking a highly organized and dedicated Administrative Assistant to provide essential support to the Office of the General Counsel. This role involves a variety of clerical tasks including answering calls, managing correspondence, performing data entry, and maintaining document systems. Serving in this position facilitates ministry activities and contributes to CBN's Biblical mission to advance the Gospel of Jesus Christ worldwide. The successful candidate will have the following qualifications: Minimum of 4 years of experience as an Administrative Assistant in a fast-paced environment Basic understanding of legal terminology and processes is preferred Strong ability to manage tasks in a structured, high-volume setting Exceptional typing skills (50-80 words per minute) with a high level of accuracy Proficient in transcribing audio recordings and written notes Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Access, and Teams) Excellent oral and written communication skills Strong organizational and time management skills with the ability to prioritize tasks and multitask effectively Demonstrated ability to handle confidential information with discretion and integrity Self-motivated, able to work independently with minimal supervision as well as be an effective member of a small team Adaptable with ability to remain calm under pressure to meet deadlines Strong interpersonal skills with the ability to build rapport with colleagues, management, donors, and outside public Comfortable with sitting for long periods and manual tasks Demonstrated life application of Biblical principles and practices in alignment with CBN's non-profit Christian mission CBN is a global nonprofit ministry demonstrating the love of God by sharing the Gospel through digital content, traditional media, and humanitarian aid. Headquartered in beautiful Virginia Beach, VA, CBN offers a professional and rewarding work environment, competitive salary, and benefits package to include healthcare for full time positions. If you meet the listed qualifications and are in agreement with CBN's mission and purpose, please click apply or visit our CBN Job Board at *********** for application and benefit information. We are unable to give full consideration to resumes without applications.

Morris Multimedia, Inc, parent company of Morris Newspaper Corporation and Morris Television Network, is one of the largest, privately held media companies in the U.S.Morris Network acquired its first television station in 1979 with the purchase of WMGT- TV, an NBC affiliate in Macon, GA. Today, Morris Network owns and operates sixteen CBS, ABC, NBC, FOX, CW, and My Network affiliated television stations as well as ten other digital affiliated stations which include Bounce, Escape, LAFF, The Justice Network, and Quest TV in Georgia, Kentucky, Mississippi, North Carolina and Tennessee.Headquartered in the historic Oliver Sturges House in Savannah Georgia, Morris Multimedia, Inc. continues to grow and build on its reputation as a leader in community journalism. Job Description The Administrative Assistant must be a highly motivated individual who is eager and ready to accept additional responsibilities when needed. This person must maintain calendars/meetings schedules and travel plans for supervisor. The ideal candidate has a friendly demeanor, the ability to learn new computer programs, can multitask, and complete projects in a timely manner. This person should demonstrate exceptional customer service and problem solving skills.Organizational skills, computer proficiency, and communication We Offer A Variety Of Benefits: Career Growth and Advancement Opportunities Medical/Dental/Prescription/Vision Insurance Complimentary Downtown Parking & Heavily Reduced Bus Passes Discounted Room Nights Free Meals in the Staff Cafeteria Free Uniforms Paid Time Off Flexible Schedules 401(k) Qualifications Job Qualification A true desire to satisfy the needs of others in a fast paced environment Refined verbal and written communication skills Proficient knowledge of computer applications Previous administrative or applicable experience desired Must be able to work flexible schedule including weekends and holidays. Additional Information All your information will be kept confidential according to EEO guidelines.

Administrative Assistant I, II FLSA Status: Full-Time, Non-Exempt REQ#26_011205 Summary of duties - Support an executive, group, department, manager, or organization, handling administrative tasks, such as data entry, correspondence, organizing documents, filing, and supporting clerical-related solutions. Administrative Assistants use a computer to develop or work from spreadsheets or databases, create presentations, reports, and other business-related documents. Admin Assistants may be assigned to any variety of business area specific functions. Specific description of duties: Level I * Organizing paperwork from various departments and return to proper department for finalization. * Transfer paper-based records onto computerized systems * Assists in the preparation of reports, technical documentation, test and inspection booklets and other textual material. * Lends support with set-up and preparation of monthly progress reports, briefs, and technical reports as required. * Assists in the maintenance of project archives and lessons learned. * Receives, controls, organizes, and maintains documents to be stored in libraries and repositories according to company policies and security directives. * Ensure all documentation provided is as per Client quality formatting requirements. * Formatting may include correcting templates, fonts and style, pagination and numbering and other activities that may be required. * Process / Review expense reports. * Receive and process company travel requests, including booking airfare, hotel accommodations, and car rental reservations. * Conducts work IAW established policies and procedures. * Travel outside the local area may occasionally be required. * Perform any other assignments or tasks as needed or requested by management to assist in accomplishing the organization's mission, objectives, and goals. Level II * Assists in the preparation of reports, technical documentation, test and inspection booklets and other textual material, as well as financial databases and documents. * Lends support with set-up and preparation of monthly progress reports, briefs, technical reports as required, and financial reports. * Assists in the maintenance of project archives and lessons learned. * Receives, controls, organizes, and maintains documents to be stored in libraries and repositories according to company policies and security directives. * Ensure all documentation provided is as per Client quality formatting requirements. * Schedules and attends meetings to record minutes that document discussions and decisions related to specific Operations Department business functions. * Loads project budgets into the accounting system. * May be routinely tasked to assist all Operations Department business areas in performing job assignments specific to the functions of that business area to expedite work results while under the tutelage of a business area manager. Some specific assignments for specialized business area functions include, but are not limited to: * Builds and validates bill of materials (BOM) for task order estimates, proposals, and fabrication quotes. * Utilizes historical cost data to provide Material pricing for cost estimates and task order proposals. * Collects subcontractor and vendor pricing to assist in preparing buy versus build analysis during the planning and estimating phase. * Process Accounts Payable. * Process/review expense reports. * Receive and process company travel requests, including booking airfare, hotel accommodations, and car rental reservations. * Conducts work IAW established policies and procedures. * Travel outside the local area may be required. * Perform any other assignments or tasks as needed or requested by management to assist in accomplishing the organization's mission, objectives and goals. Additional Skills and other Notes: Level I Basic experience with: * Microsoft Office Suite * Data entry Level II Minor to moderate experience with: * Microsoft Office Suite * Desktop Publishing * Data entry * Graphic design (MS Office products, VISO, or AutoCAD) * Technical Writing Education/Specialized Training: Level I: * HS diploma or GED may be required depending on varying contract stipulations. Trade school, Associates degree helpful. * One-year administrative work experience. Previous Maritime Industry experience beneficial. Level II: * HS diploma or GED may be required depending on varying contract stipulations. Trade school, Associates degree helpful. * Degree in relevant field of education and two years relatable administrative work experience. * Three consecutive years administrative work experience. Previous Maritime Industry experience beneficial Security Clearance: * N/A Certifications/Licenses (as required for the task being performed) * US Citizen * Certificate to support any Associates or Trade school accomplishments. Physical/Environmental Job Requirements: Physical requirements may include: * Lifting/moving up to and including 25 pounds Company Overview: Prism Maritime, LLC is a premier maritime service provider for Alteration Installation Team (AIT) and Modernization related Services in support of US Maritime and Shore-based clients. Prism Maritime is a privately held business headquartered in Chesapeake, VA, with offices in San Diego and Ventura, CA. Established in 2006, Prism Maritime currently employs over 350 professionals and maintains an ISO 9001-2015 certified Quality Management System. Prism Maritime is an EEO/AA employer. We invite resumes from all interested parties without regard to race, color, religion, sex, national origin, ethnic origin, physical or mental disability, veteran status, age, or any other characteristic protected by federal, state, or local laws. U.S. citizenship is required for most positions. If you need special assistance or an accommodation while seeking employment with us, please email ********************************* or call: ************. To Apply: Visit ********************* and click on Careers>Job Openings All applications are active for 90 calendar days. After 90 days you must re-apply to still be considered for this position.

**Title:** Administrative Assistant I **Hybrid:** This role requires associates to be in-office 1 - 2 days per week, fostering collaboration and connectivity, while providing flexibility to support productivity and work-life balance. This approach combines structured office engagement with the autonomy of virtual work, promoting a dynamic and adaptable workplace. **Alternate locations may be considered if candidates reside within a commuting distance from an office.** **_Please note that per our policy on hybrid/virtual work, candidates not within a reasonable commuting distance from the posting location(s) will not be considered for employment, unless an accommodation is granted as required by law._** **Be Part of an Extraordinary Team** CarelonRx is a proud member of the Elevance Health family of companies providing unparalleled level of service in pharmacy benefits. By leveraging the power of new technologies, our strong, clinical-first lens and deep pharmacy expertise, we are actively defining our innovative role in the industry. **Build the Possibilities. Make an Extraordinary Impact.** The **Administrative Assistant I** is responsible for providing administrative support to an individual or department. **How you will make an impact:** + Maintains general files, orders supplies, screens phone calls and coordinates meetings. + Compiles and distributes meeting minutes. + Coordinates travel plans and submits expense reports. + Compiles, collates, assembles meeting/presentation materials. + Utilizes various software packages to produce professional quality reports, letters, presentations and other documents. + Performs various technical support duties such as information gathering, reporting, tracking and researching. + Organizes chart up-dates. + Receives and responds to routine correspondence following established procedures. **Minimum Requirements:** + HS diploma or GED and a minimum of 2 years administrative experience; or any combination of education and experience which would provide an equivalent background. **Preferred Qualifications, Skills, and Experiences:** + SalesForce or other CRM Management experience preferred. + Smartsheet experience preferred. + Previous Territory Management experience preferred. + Microsoft Office Suite experience preferred. + Computer experience and a minimum typing skill of 45 words per minute preferred. Please be advised that Elevance Health only accepts resumes for compensation from agencies that have a signed agreement with Elevance Health. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Elevance Health. Who We Are Elevance Health is a health company dedicated to improving lives and communities - and making healthcare simpler. We are a Fortune 25 company with a longstanding history in the healthcare industry, looking for leaders at all levels of the organization who are passionate about making an impact on our members and the communities we serve. How We Work At Elevance Health, we are creating a culture that is designed to advance our strategy but will also lead to personal and professional growth for our associates. Our values and behaviors are the root of our culture. They are how we achieve our strategy, power our business outcomes and drive our shared success - for our consumers, our associates, our communities and our business. We offer a range of market-competitive total rewards that include merit increases, paid holidays, Paid Time Off, and incentive bonus programs (unless covered by a collective bargaining agreement), medical, dental, vision, short and long term disability benefits, 401(k) +match, stock purchase plan, life insurance, wellness programs and financial education resources, to name a few. Elevance Health operates in a Hybrid Workforce Strategy. Unless specified as primarily virtual by the hiring manager, associates are required to work at an Elevance Health location at least once per week, and potentially several times per week. Specific requirements and expectations for time onsite will be discussed as part of the hiring process. The health of our associates and communities is a top priority for Elevance Health. We require all new candidates in certain patient/member-facing roles to become vaccinated against COVID-19 and Influenza. If you are not vaccinated, your offer will be rescinded unless you provide an acceptable explanation. Elevance Health will also follow all relevant federal, state and local laws. Elevance Health is an Equal Employment Opportunity employer and all qualified applicants will receive consideration for employment without regard to age, citizenship status, color, creed, disability, ethnicity, genetic information, gender (including gender identity and gender expression), marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status or condition protected by applicable federal, state, or local laws. Applicants who require accommodation to participate in the job application process may contact ******************************************** for assistance. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state, and local laws, including, but not limited to, the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act.

Posting Details Posting Details Working Title Administrative Assistant Number 00022A Department DENTAL HYGIENE Classified Type of Job Full Time EEO Category F Administrative Support (Clerical & Sales) Job Description This position is the administrative assistant to the College reporting directly to the Operations Manager of the College and is responsible for the administrative duties of the College. These duties include but are not limited to working with the Deans, Chairs, Faculty and staff for the administrative coordination of courses, admission activities, student records, comprehensive exams, and providing support for various administrative activities such as generation of adjunct faculty contractual services, course scheduling, word processing and development of electronic methods for tracking activities. Type of Recruitment Knowledge, skills and abilities Working knowledge of information systems such as Banner or a comparable program. Working knowledge of effective customer service techniques. Considerable knowledge of Microsoft Word, PowerPoint, Excel and internet applications. Effective oral and written communication skills.Effective interpersonal and organizational skills. Demonstrated ability to lead and direct the work of others. Demonstrated ability to prepare correspondence, produce reports and manipulate data. Demonstrated ability to establish and maintain working relationships with external and internal customers and department employees. Demonstrated ability to communicate effectively with a diverse population. Special licenses, registration or certification None. Education or training None. Level and type of experience Some experience providing administrative support and/or office management. Some experience with records maintenance. Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification) Training in Banner. Training in eVA. Significant training in Microsoft Office Products. Some experience using Banner or a comparable program as it relates to scheduling. Some experience working in higher education.Working knowledge of state records retention policies and procedures, and university policies and procedures regarding travel, payroll, scheduling and budgeting.Working knowledge of Schedule 25. Conditions of Employment Working hours are 8:00am to 5:00pm Monday through Friday; Flexible hours can be requested. Annual Salary/Hourly Rate Salary range between $ - 33,828 - 41,000 Posting Detail Information Job Requisition Number S03173 Job Open To General Public Open Date 01/12/2026 Close Date 01/30/2026 Open Until Filled No Special Instructions Summary Please submit a cover letter and resume. Criminal Background Check The final candidate is required to complete a criminal history check. College Home Page ******************** Department Home Page ********************health-sciences Equity Statement It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply. Reasonable Accommodation Request If you are an individual with a disability and require reasonable accommodation, please contact the Division of Talent Management and Culture at *************. Alternative Hiring Process In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: ***************************************************** or call DARS at ************, or DBVI at ************. Pay Transparency Nondiscrimination Provision The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or consistent with contractor's legal duty to furnish information.

Job Title: Administrative Assistant IV Company: Trimitron Corporation Position Type: Full-Time Equivalent (FTE) Trimitron Corp is seeking a highly experienced Administrative Assistant IV to provide executive-level administrative support to leadership supporting the Naval Information Warfare Center (NIWC) Pacific's Positioning, Navigation, and Timing (PNT) Division. This senior administrative role serves as the primary administrative authority within the organization, responsible for coordinating complex workflows, managing cross-departmental processes, and ensuring the accuracy and professionalism of all high-level correspondence and documentation. The Administrative Assistant IV operates with significant independence, supporting executive leadership, overseeing administrative personnel, and ensuring that all administrative functions align with Navy, DoD, and NIWC standards. Key Responsibilities: Provide direct administrative support to executive leadership supporting NIWC Pacific's PNT mission. Critically review, independently edit, format, and synthesize verbal notes, emails, drafts, and technical content into cohesive, compliant documents. Ensure all correspondence aligns with DoD/Federal formatting requirements and standards used by CIOs, COTRs, and other senior stakeholders. Manage executive calendars, coordinate high-level meetings, prepare briefing materials, and support leadership decision-making processes. Serve as the lead administrator for the organization, overseeing complex and ongoing administrative processes unique to PNT program operations. Coordinate activities across departments, ensuring smooth communication and workflow alignment. Manage, update, and distribute organizational documents such as announcements, distribution lists, media lists, and data access forms. Track and manage sensitive administrative activities, including supply orders, equipment inventories, cost accounting data, and personnel training records. Assign, guide, and monitor the work of administrative support personnel, student workers, or Graduate Assistants. Provide mentorship, training, and quality oversight to ensure administrative excellence across the organization. Serve as the senior escalation point for administrative issues requiring executive-level attention. Support PNT engineers, analysts, and program managers by ensuring timely, accurate, and compliant administrative support. Assist with the preparation, formatting, and routing of PNT-related documentation, including technical reports, correspondence, and program artifacts. Maintain awareness of PNT mission priorities to ensure administrative activities align with operational and programmatic needs. Support PNT program reviews, leadership briefings, and technical discussions by preparing materials and ensuring documentation accuracy. Required Qualifications: Ten (10) or more years of directly applicable administrative experience. Associate's degree or higher. An advanced degree may substitute for two years of experience. Strong proficiency with Microsoft Office Suite and SharePoint. Demonstrated ability to independently edit, format, and synthesize information into professional, compliant documents. Exceptional organizational, communication, and time-management skills. Ability to support executive leadership and manage complex administrative workflows Preferred Qualifications: Experience working in a military or DoD environment, including familiarity with point papers, policies, and official Navy messages. Experience tracking supply orders, equipment inventories, cost accounting data, and personnel training. Strong written and verbal communication skills, with the ability to produce polished, executive-ready documentation. Experience supporting NIWC, Navy research programs, or mission-critical technical environments. Why Join Trimitron Corp.? This position offers the opportunity to contribute to mission-critical defense projects, work alongside highly skilled professionals, and engage in challenging systems engineering tasks that directly impact national security operations. Benefits: We offer competitive pay and generous benefits including comprehensive medical insurance package, 401k with company match, employee assistance program and company paid benefits.

Job Description Company: Virginia Eye Consultants Job Title: Administrative Operations Coordinator Department: Administration Reports To: Operations Manager is located in Norfolk, VA. The primary role of the Administrative Operations Coordinator is to provide executive support to the Operations Team. ESSENTIAL DUTIES AND RESPONSIBILITIES Daily business deposits for all of VA Eye Consultants and Tidewater Eye Centers locations. Responsible for reconciling all cash and check payments received by the Patient Coordinators with the daily Phreesia reconciliation reports. Run NextGen report daily for all new patient appointments which require a Good Faith Estimate due to self-pay status. Receive and sort all incoming mail to the practice, including the ASC and clinic mail. Determine payor and patient payments which are sent to the company lock box for processing. Sort all remaining interoffice mail and distribute to the correct departments and locations Track all provider time out of the office on the shared spreadsheet. Run credit card payments through Phreesia when sent from Cash Posters. Provide support to shareholder providers. Additional duties to be assigned as needed QUALIFICATIONS Detail-oriented, trainable, and committed to providing excellent patient care. Prior experience with EMR/EHR preferred. Adaptable to various competing demands Ability to handle confidential information with discretion Demonstrates quality patient service and professionalism during interactions with patients, coworkers, and vendors. Very strong interpersonal skills and an ability to build relationships with doctors, teammates and staff Exhibits a positive attitude and is flexible in accepting work assignments and priorities Meets attendance and tardiness expectations. Is dependable; follows policies and procedures. Performs quality work and consistently exhibits initiative Highly resourceful, professional team-player, with the ability to also be extremely effective independently EDUCATION AND/OR EXPERIENCE Minimum Required: High school diploma or general education degree (GED) required. Associate's or prior medical office experience preferred. SYSTEMS AND TECHNOLOGY Requires proficient keyboarding skills, use of Electronic Medical Record (EMR) and image management system. Proficient in Microsoft Excel, Word, PowerPoint, Outlook. Computer proficiency and ability to quickly learn new applications. PHYSICAL REQUIREMENTS This role requires a variety of physical activities to effectively perform essential job functions. The position involves frequent walking (75%), sitting (50%), and standing (50%), with regular bending, stooping, and reaching (25-50%). Employees must be able to lift, carry, push, and pull items up to 25 lbs. Strong fine motor skills and full use of hands are essential, as the role demands constant grasping, writing/typing, and use of technology. Visual and auditory acuity-including color, depth, peripheral vision, and the ability to adjust focus-is required 100% of the time. Occasional driving or climbing may also be necessary. Perks: Full Benefits Package - Medical, Vision, Dental and Life Insurance 401k + Employer Matching Paid Time Off and Paid Holidays Paid Maternity Leave Optical Education Reimbursement Competitive Base Pay If you need assistance with this application, please contact **************. Please do not contact the office directly - only resumes submitted through this website will be considered. EyeCare Partners is an equal opportunity/affirmative action employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Job Description: Will be providing clerical work to support the Social Services Department Needs to have strong administrative skills Work will include: Ability to interpret and apply Library of Virginia policy from a records management perspective Ability to use computer based systems Involves creating, reviewing, and merging case records Scanning documents Compiling records Filing Perform other related tasks Hours: Both full and part time available Monday - Friday 9-5PM Pay: $20/hour

Under the direction of the Principal, the Administrative Assistant is responsible for assisting the school principal in the planning, organization, coordination, administration, and management of an assigned school's activities and programs, including curriculum, instruction, assessment and student conduct and attendance. Position assists with the supervision and evaluation of assigned staff, creating a safe environment, monitoring budget development and other duties associated with the successful operation of a school. Essential Duties: 1. Coordinates and supervises the daily operation of the school's attendance program, security functions, transportation, in-school suspension, detention operations and works in cooperation with school board office administrators/supervisors who have division wide responsibility for these operations. 2. Works with school principal to establish a safe and secure learning environment for students and staff. Develops plans for emergency situations in collaboration with other administrators, staff and public safety agencies. 3. Assists in establishing and administering the school's student discipline. 4. Assists the school principal in ensuring that the school's policies and procedures related to student discipline referrals and discipline action plans meet state, federal, and division requirements. 5. Supervises and coordinates the preparation of student discipline review documents as required by School Board policy. 6. Conferences with parents/guardians of students concerning discipline, attendance, and student behavior. 7. Conferences with students referred for violations of the Rights and Responsibilities Handbook, administers disciplinary action as necessary, and notifies parents/guardians of action taken. 8. Provides staff development for the instructional staff and other assigned personnel regarding school security, effective discipline strategies and current knowledge of the school divisions adopted curriculum. 9. Supervises and evaluates the daily activities of assigned personnel. 10. Assists the school principal in establishing and sustaining relationships with the business community and other youth serving organizations to foster understanding and solicit support for students and their families. 11. Monitors halls, school grounds, and pupil movement to ensure a safe and orderly environment at the assigned school. 12. Attends and supervises after-school, evening, and weekend school sponsored events and activities as assigned. 13. Articulates and supports school safety initiatives to the faculty and school community. 14. Seeks ways to develop and sustain a climate of mutual respect between and among the students and adults who participate in the school. 15. Prepares related reports and records as required by the school division, local, state, or federal government. 16. Models nondiscriminatory practices in all activities. (These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.) Other Duties: 1. Stays informed of developments and research pertaining to safe and orderly schools. 2. Performs any other related duties as assigned by the Principal or other appropriate administrator. Minimum Qualifications (Knowledge, Skills and/or Abilities Required): Must possess a Master's degree and be eligible for a Virginia Postgraduate Professional License in administration and supervision. Must possess at least three years of successful experience as a teacher with some experience appropriate school level experience. Must demonstrate excellent classroom management skills and effective disciplinary strategies and techniques. Must possess a comprehensive knowledge of the current issues, principles, and practices in public school education and the ability to apply them to the needs of a school. Must possess knowledge and effective skills in curriculum development, instructional practices, interpretation of test data, and budget development. Must possess the ability to assist with administering and managing the operation of a secondary school. Must possess the ability to plan and supervise the work of others. Must possess the ability to establish and maintain effective working relationships with students, parents, staff, and the public. In order to review the full , please view the following job description: **************************************************************

Commonwealth Senior Living is seeking early career applicants for our Spring 2026 Internship Program. The healthcare administration intern will be exposed to all areas of operations at the community level and will have an opportunity to interact 1:1 with each department leader. This internship prepares candidates to manage an assisted living facility, working side by side with the administrator in a long-term care setting while learning the ins and outs of each department and receiving mentorship from department heads and experienced leaders in the industry. Commonwealth Senior Living is a recognized leader in senior living, employing around 2,000 associates, and is a five consecutive year recipient of the Great Place to Work certification! We provide numerous opportunities for career growth by investing in creating a culture of great leaders. Some of our signature programs include The Developing Leaders Program, The Center of Excellence, and the Executive Director in Training Program. This is a paid internship and candidate must be available to work on site. Hours: 20-40 hours week. Pay Rate: $13/hour Here is what to expect during your 10-week rotation: You will rotate and work 1:1 with each department including front office and executive administration, resident care, programming, dining, sales, and maintenance. Meet weekly with different members from Senior Leadership in our Home Office to gain an understanding and a high-level overview of each department. Participate in meetings with department leaders and staff to further understand operations management and all aspects involved in creating a home like atmosphere for our residents Assist with various operational projects as directed by the Executive Director and Business Office Manager Develop relationships with various personnel to understand organizational structure Responsibilities: Business Office: Gain knowledge of general HR policies, procedures, FMLA, and the Worker's Compensation process. Develop recruitment strategies and interviewing techniques. Organize and assist with the facilitation of Jump Start and other employee trainings. Resident Care: In keeping with our community theme, Commonwealth Senior Living refers to our individuals in the communities as residents. You will work with the Resident Care Director to help organize charts and paperwork. Assist with archiving records, disposal of expired medicines if applicable, and reaching out to families to schedule care conferences. Resident Programs: Assist with outings and events. Offer any unique talents you might have to coordinate resident programs. Sales: You will shadow the Sales Director to gain an understanding of the customer journey experience (relationship building through phone calls, community experiences, etc.). Dining Services: Develop an understanding of the menu creation process (how to order, prepare, serve, post service), and gain an understanding of the financials of PRD's and budgeting. Maintenance & Capital Programs: Understanding emergency systems and their functions. Develop knowledge in housekeeping standards, MEPs (Mechanical, Electrical and Plumbing) processes, and Operational Maintenance budget. Qualifications: Seeking a degree in Healthcare Administration, Human Services, Business Administration, or related field. Must possess a spirit of cooperation and enthusiasm. Must maintain confidentiality. Must use tact and courtesy in dealing with staff, residents, their families, and visitors. Demonstrate a warm, outgoing, and compassionate personality. Demonstrated integrity, maturity, and leadership skills. Able to live out Commonwealth Senior Living's Noble selling purpose - “We improve the lives of seniors, their families, and each other.” Commonwealth Senior Living is a recognized leader in senior living, employing around 2,000 associates, and is a five consecutive year recipient of the Great Place to Work certification!