Executive administrative assistant jobs in West Virginia - 66 jobs

**PLEASE NOTE: THIS POSITION IS A 'HYBRID' POSITION WHICH INCLUDES SOME WORK IN ONE OF MANY OFFICES AND SOME WORK IN VARIOUS REMOTE LOCATIONS.** The Opportunity Omega Health Services, a premier provider of supported employment services, is seeking a high-caliber, strategic 'ON-THE-MOVE'-Executive Assistant to serve as a force multi-plier for one of our Partners in the region. This role requires an exceptionally diligent, proactive, discreet, and highly organized professional whose expertise in managing complex priorities will directly support strategic decision-making in our mission-driven health care agency. Key Responsibilities The Executive Assistant acts as the Partner's operational extension, gatekeeper, and trusted advisor. Core duties include: Executive Time Management: Own and optimize a complex, dynamic calendar, resolving multi-stakeholder conflicts and ruthlessly protecting the Partner's focus time for high-leverage organizational goals. Communication & Correspondence: Serve as the primary filter for all communications. Triage, draft, and manage all professional correspondence, often ghostwriting in the Partner's voice, to maintain high responsiveness. Meetings & Events: Prepare for and attend high-level meetings and events domestic and abroad, sometimes during off-peak or after-hours time-frames. Create agendas, coordinate seating, taking accurate minutes in strategic meetings, and rigorously tracking all resulting action items for completion, for the Partner. Travel & Logistics: Coordinate intricate domestic and international travel arrangements, including detailed itineraries, reservations, and ensuring all required briefing materials are available. Financial & Resource Management: Manage and submit expense reports, process invoices, and track the executive office budget, ensuring financial compliance. Confidentiality & Integrity: Manage the sensitive blend of Personal and Professional matters and errands while managing all highly sensitive documents, financial data, and confidential internal communications with absolute discretion and professional maturity. Project Support: Perform organizational research, prepare presentation decks, and manage special projects as assigned by the Partner, tracking deliverables and deadlines across departments. Required Skills & Qualifications We are looking for an individual with outstanding judgment, foresight, and a history of supporting executive leaders in a complex environment. Experience & Hard Requirements: A minimum of five (5) years of progressive experience supporting C-Level Executives (CEO, COO, Managing Partner, etc.), preferably within the healthcare or highly regulated sectors. Advanced proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint) and experience with document management/Board portal software (e.g., SharePoint, BoardVantage). Bachelor's degree is strongly preferred. Must demonstrate flexibility to handle occasional after-hours communications and the ability to travel domestically approximately 5% of the time. Core Competencies (The Superpowers): Strategic Foresight: Ability to anticipate the executive's needs and challenges one step ahead, making informed judgment calls independently. Impeccable Communication: Excellent interpersonal skills with the confidence to build rapport and manage interactions with high-level leaders, board members, and external partners. Resourceful Problem-Solving: Adaptable and adept at finding creative, swift solutions to logistical and operational challenges under pressure. Meticulous Organization: Detail-oriented in document preparation, tracking, and filing, with a proven ability to meet demanding deadlines reliably. Compensation & Comprehensive Benefits Compensation & Financial: Competitive salary 401K with company match COMPT (Perk Stipends) SmartDollar (Financial Wellness) Eligibility for performance-based bonuses Health & Insurance: Premium Health & Dental Insurance coverage Life, AD&D Insurance, and Long Term Disability Benefits Time Off: Generous Paid Time Off (Earn as you go!) Paid Holidays Potential for a flexible work schedule arrangement Career Development: Career and University partnerships and scholarships Access to advanced certifications (e.g., CAP, PACE Certs) Extensive training, including leadership coaching Support & Resources: Employee Assistance Programs* Company provided equipment (laptop/tablet) Expense Reimbursement About Omega Health Services It is the belief of Omega Health Services that everyone has the potential to become an even more contributing, accepted, and embraced member of society! We are a premier provider of supported employment services, organically serving people with developmental disabilities, veterans of the US Armed Forces, and persons experiencing economic challenges. We help our clients by obtaining and maintaining competitive employment that results in self-sufficiency and increased independence. We take pride in being a preferred healthcare agency who creates and fosters engaging learning environments, person-centered accuracy, and quality care! Omega Health Services, a CARF Accredited ESO, is an Equal Opportunity Employer who supports inclusion and embraces diversity. We encourage all to apply. Ready to Apply? If you are a high-caliber professional dedicated to enabling executive leadership and driven by our mission of service, we encourage you to apply today! Hiring Note: Full job description available upon request. Background Check and Drug Screening is required for this position.

Job DescriptionSalary: Job Title:Nursing Executive Assistant 148 Willey Street, Morgantown, WV . Not remote.) Schedule:Monday Friday, 8:00 AM 4:00 PM West Virginia Junior College (WVJC) is seeking a highly organized, detail-oriented Nursing Executive Assistant to provide direct administrative support to the Dean of Nursing and Nursing Leadership Team. This role is critical to ensuring smooth day-to-day operations in a fast-paced nursing education environment. The ideal candidate will be proactive, reliable, and thrive under pressure while maintaining accuracy and professionalism. Key Responsibilities: Provide high-level administrative support to the Dean of Nursing and Nursing Program Directors. Coordinate calendars, meetings, and communications. Prepare, edit, and manage documents, reports, and presentations. Assist with data entry, tracking, and reporting related to nursing program compliance and operations. Support faculty and staff with scheduling, student communications, and event coordination. Handle confidential information with discretion. Qualifications & Skills: Must live within 30 minutes of the WVJC Morgantown Campus. Proficiency in Google Suite (Forms, Sheets, Docs, Surveys, etc.). Strong skills in Microsoft Office (Word, PowerPoint, Excel). Excellent organizational and time management skills. Ability to work under pressure in a fast-paced environment. Strong written and verbal communication skills. Exceptional attention to detail and accuracy. Reliable with excellent attendance. High level of technology proficiency and comfort learning new systems quickly. How to Apply: Interested candidates should submit a resume and cover letter highlighting their relevant experience. The Institution prohibits sex discrimination in any education program or activity that it operates. Notice of non-discrimination is located at ************* #WVJC1

At ScionHealth, we empower our caregivers to do what they do best. We value every voice by caring deeply for every patient and each other. We show courage by running toward the challenge and we lean into new ideas by embracing curiosity and question asking. Together, we create our culture by living our values in our day-to-day interactions with our patients and teammates. Job Summary * The Executive Assistant - Hospital Administration supports the Chief Executive Officer (CEO), Chief Financial Officer (CFO), Chief Nursing Officer (CNO), and other executive leaders by coordinating administrative functions, handling confidential communications, and facilitating the efficient operation of the executive office. This position also assists with board meeting preparation, calendar management, event coordination, and the maintenance of executive records. Essential Functions * Provides high-level administrative support to the CEO, CNO, CFO, and Executive Team * Manages calendars, schedules meetings, coordinates travel arrangements, and prepares expense reports * Prepares and edits correspondence, reports, agendas, meeting minutes, and other documents * Acts as a liaison between administration, department leadership, board members, and external contacts * Coordinates and distributes materials for executive and board meetings (e.g., Board of Trustees, Leadership Committees) * Maintains confidential executive and administrative files and documents * Supports office operations including answering phones, greeting visitors, handling mail, and ordering supplies * Assists with coordination of hospital events, conferences, and special projects * Tracks and maintains administrative schedules (e.g., Administrator-on-call lists, room reservations) * Supports foundation or auxiliary projects (e.g., Cleo Craig Cancer Foundation) * Provides backup support to administrative assistants and other departments as needed Knowledge/Skills/Abilities/Expectations * Strong organizational, time management, and multitasking skills * Excellent verbal and written communication abilities * Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) * Ability to maintain confidentiality and handle sensitive information with discretion * Demonstrated professionalism and ability to work under pressure with frequent interruptions * Typing speed of 60 wpm or higher preferred * Skilled in scheduling, meeting logistics, and report formatting Qualifications Education * High School Diploma or GED (Required) * Associate degree or business/secretarial training (Preferred) Licenses/Certifications * None required Experience * Minimum of 3 years experience in an executive administrative support role (Required) * Experience in healthcare administration (Preferred)

JOB TITLE: Administrative Assistant, Student Services WORK LOCATION: Pierpont Advanced Technology Center, 500 Galliher Drive Fairmont, West Virginia 26554 REPORTS TO: AVP Student Services FLSA Status: Exempt Employee Category: Nonclassified _____________________________________________________________________________________ GENERAL JOB SUMMARY: The Administrative Assistant provides high-level administrative assistance to the AVP, Student Services and supports the general administrative functions of a wide variety of administrative units. The Administrative Assistant is responsible for assisting the Associate Vice President, and other administrative members of the Student Services area performing varied routine to complex administrative tasks and relieving the administrator of a variety of administrative details. Job responsibilities provide support-type services to increase the capacity of the AVP or others to carry out responsibilities. Work is supervised and performed using self-initiative without detailed instruction. Problems and decisions faced in this position may involve non-routine situations within established protocol, guidelines, and/or policies. ESSENTIAL DUTIES AND RESPONSIBILITIES: Provides a broad range of administrative support functions for management which include coordinating office communications, tracking budgets, purchasing, scheduling, workflow, and processing of office forms. Coordinates, maintains, and creates various events, schedules, and calendars. Makes travel arrangements and coordinates large group meetings. Serves as a primary point of contact for office communications. Prioritizes, composes, and disseminates written and oral information to College personnel, the public, and other internal and external customers. Responds to inquiries. Coordinates facilities requests and organizational needs; conducts research and analytical activities involving the gathering of background material and data in support of projects. Participates in developing and monitoring budgets, grants, initiatives, and other grant funding sources as assigned. Analyzes financial constraints and timelines, prepares and analyzes financial reports, and prepares requests for contingency fund transfers. Purchases and initiates payments for office supplies, equipment, and services. Compiles, composes, edits, produces, and distributes a variety of documents including, but not limited to, detailed memos, e-mails, correspondence, reports, speeches presentations and other communications as needed. Handles or assists with financial transactions and control procedures. Processes expenditures, purchases, budget transfers and other actions. Develops and analyzes financial reports and maintains selected fiscal records. Prepares travel authorizations, employment paperwork, pay-related documents, and/or other related items. Participates in processes related to transcripts, including but not limited to the downloading from source, opening, verifying and inputting into the Banner database Assists with orientation, registration, and other college events as needed Serves as a liaison to or represents the administrator in dealings with both internal and external customers and organizations. Maintains confidential files and records for assigned area of responsibility. Strictly adheres to Family Education Rights and Privacy Act (FERPA) standards Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There may be other duties as assigned. MINIMUM QUALIFICATIONS: Knowledge of: Applicable Federal, State, and Local laws, rules, regulations, codes, and guidelines; Office management practices and standard operating procedures; Recordkeeping and filing practices and procedures; Customer service principles; Budgeting principles and practices . Ability to: Present materials to groups and individuals; Work with diverse academic, cultural and ethnic backgrounds of community college students, staff and other stakeholders; Work independently; Effectively communicate both in writing and verbally; Handle sensitive and confidential matters and situations; Understand and follow broad and complex instructions. EDUCATION AND EXPERIENCE: Associates' degree in Office Administration, or a field directly related to the area of assignment, with 2 -4 years of directly related work experience in support of an administrator or work unit. An equivalent combination of education and experience is acceptable. PHYSICAL REQUIREMENTS: Conditions are those of a typical office environment, requiring frequent oral communication with students and colleagues, the ability to enter data and written communications in electronic format in a timely manner, and sufficient mobility to be present and address students, their parents, and fellow professionals at appropriate college and regional functions. Moderate physical activity. Requires handling of average-weight objects up to 15 pounds; standing, sitting and/or walking for brief to long periods DISCLAIMER : This description does not state or imply that the duties listed are the only duties to be performed by the position incumbent. Employees are required to follow job-related instructions and perform other job-related activities assigned by their supervisor. Most requirements are subject to possible modification in order to provide a reasonable accommodation to individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves, students, other employees, or the general public.

Provides full-range of administrative support to the Quality Operations group. Organizes and maintains paper and electronic files; prepares, formats, and/or edits reports, spreadsheets, documents, and/or presentations using Microsoft Office and/or other software programs; provides project assistance when necessary; expedites flow of work and initiates follow-up when necessary; may order supplies and equipment; and cooperates with others in maintaining an efficient and productive work environment. Qualifications: • High school education required; some college coursework preferred. • Prior administrative experience is required. • Excellent organizational skills and attention to detail. • Demonstrated proficiency with Microsoft Office software, with emphasis on Word and Excel • Excellent interpersonal skills • Ability to communicate effectively and work well with others Qualifications Qualifications: • High school education required; some college coursework preferred. • Prior administrative experience is required. • Excellent organizational skills and attention to detail. • Demonstrated proficiency with Microsoft Office software, with emphasis on Word and Excel • Excellent interpersonal skills • Ability to communicate effectively and work well with others

Part-time Description WHO WE ARE Founded in 1969, Summit Point Motorsports Park is a premier motorsports destination in the Mid-Atlantic, offering a high-energy environment where performance driving, racing, and automotive culture come together. Spanning 786 acres, the facility features multiple road racing circuits that support a wide range of motorsports disciplines and experiences. With a dynamic event calendar, a rich racing legacy, and a growing portfolio of programs and special events, Summit Point is an exciting place to build a career at the intersection of motorsports, events, and fan engagement. WHAT YOU'LL DO Summit Point Motorsports Park is seeking enthusiastic Concessions Staff to join our team for the upcoming racing season. This role is ideal for individuals who are passionate about food service, take pride in great customer service, and enjoy working in a fast-paced, team-oriented environment. The ideal candidate will be responsible for: Preparing, cooking, and serving a variety of fresh and exciting menu items, going beyond traditional concession fare like burgers and fries. Creating an enjoyable guest experience through quality food and attentive service. Keeping concession stands fully stocked, clean, and organized for events. Receiving cashless payments and ensuring orders are complete and accurate. Cleaning and sanitizing all equipment, counters, and workspaces in accordance with food safety standards. Sweeping, mopping, and maintaining clean floors and service areas. Monitoring food products for freshness, proper dates, and overall quality. Following all food safety, sanitation, and health regulations. Assisting with other related duties as needed to support team operations. WORK ENVIRONMENT This role is non-exempt, part-time, and on-site. WORK CONDITIONS This position works primarily indoors in a full kitchen and concession environment. Employees will spend extended periods standing and moving throughout the kitchen and service areas. This role may involve exposure to kitchen equipment, hot surfaces, cleaning chemicals, and typical food service noise levels. Proper safety procedures and food handling guidelines must be followed at all times to ensure a safe and sanitary work environment. WHY JOIN US Be part of a team that values creativity and quality in food service and help us expand beyond traditional concession offerings. Opportunities for professional growth and development. Competitive compensation and benefits package. Requirements Job Requirements and Qualifications: Required: Passion for food preparation and creating enjoyable meals for guests. Strong communication skills with customers, co-workers, and management. Ability to work effectively as part of a team in a fast-paced, high-energy environment. Willingness to learn, be trained, and try new menu items or preparation techniques. Jefferson County Food Handlers License. Must be at least 18 years of age. High school diploma or GED. Valid driver's license. Ability to pass a background check and drug screening. No prior experience required-enthusiasm and a desire to grow in food service are key. Summit Point Raceway Associates, INC. is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, pregnancy- related conditions, and lactation), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, familial status, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. Summit Point Raceway Associates, INC.'s management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs, and general treatment during employment. Salary Description $14/hour plus tips

Job DescriptionDescription: We are currently searching for Dental Administrative Assistants. The administrative support staff is responsible for tasks prior, during and after the event as well as carrying out administrative tasks for our Military missions in the State of ________ on an "as needed basis". We provide health readiness services to meet the medical and dental requirements to maintain a deployable military force for the following: U.S. Army Reserve (USAR) Army National Guard (ARNG) U.S. Navy Reserve (USNR) U.S. Marine Forces Reserve (MARFORRES) U.S. Coast Guard Reserve (USCGR) Air National Guard (ANG) U.S. Air Force Reserve (USAFR) Complete administrative duties such as checking in and out participants, paperwork differentiation, and input of Denclass soldier information. Complete event set up, take down and maintenance. Requirements: Dental office or administrative experience Complete necessary training needed for Military events Possess reliable transportation Proficient with computer programs including Microsoft Office Prior experience with Dental - preferred Able to work in a fast paced environment and adapt to changes quickly Great verbal and written communication skills Customer Service experience preferred Experience in a military setting - preferred Must have weekend availability Proficient with computer systems, especially Microsoft Office With over three decades of experience, we are a trusted industry leader. Our experienced team of clinicians and logistics professionals are dedicated, and strive to do the right thing for our partners and their members every time. Because of this commitment, we've set a new standard of care delivery through our fixed-clinic, mobile treatment center, telemedicine, and portable deployment models. Join our team, and become a part of a bridge for better health. If you are made a conditional offer of employment, you will be required to undergo background check (including criminal record check) and drug screening. We use E-Verify in our hiring process. DOCS Health is committed to ensuring equal employment opportunity. All employment decisions, policies, and practices are in accordance with applicable federal, state, and local anti-discrimination laws. DOCS Health will not engage in or tolerate unlawful discrimination (including any form of unlawful harassment) on account of a person's sex (including pregnancy), age, race, color, religion, national origin, ancestry, citizenship, physical or mental disability, sexual orientation, gender nonconformity, status as a transgender individual, gender identity, genetic information, marital status, family responsibility, armed services, or any other status protected by law.

Job Description Providing high quality support to physician, paramedic, and EMTs with proper and effective documentation, communication, and collaboration. Key Responsibilities Assist with staff and Scout check-in, screening medical documents Patient follow-ups, scheduling appointments, and arranging referrals Maintaining office files and patient records Maintaining inventory of disposable and non-disposable supplies Opening and closing duties as required by Health Lodge Policies and Procedures Model the Scout Oath and Law in daily interactions while maintaining Maintain a clean, organized, inspected, neat, and safe work area Perform additional duties assigned by SBR leadership Abide by policies and procedures outlined in the SBR staff handbook Qualifications Minimum age: 18+ Required: Strong computer and organizational skills with Microsoft office Preferred: Mental Health First Aid Certificate Valid driver's license and ability to obtain Summit Driving Permit Proficiency with Microsoft Word, Excel and Teams Willing to become a registered Scouting America member (includes background screening) Physical & Practical Requirements Ability to stand, walk, and hike up to 2 hours daily and ability to lift/move up to 25 pounds Complete the Annual Health and Medical Record , including height/weight guidelines Housing: 10'x12' platform tent in Staff Camp | Uniform: Summit Staff Uniform | Work Hours: 45-55 Desired Traits High emotional intelligence (such as self/social awareness and team dynamics) Positive and cheerful attitude with a strong customer-service focus Adaptability in a fast-paced environment with ability to learn/develop hard and soft skills Ability to connect with individuals from diverse age groups, maturity, and backgrounds Comfortable using Microsoft Teams for daily work-related communication

East Coast Metal Systems, Inc. (a division of Kalkreuth Roofing and Sheet Metal) is one of the nation's leading composite panel manufacturers. As a leading Eastern region contractor and manufacturer, ECMS specializes in all forms of architectural metals for small, medium and large commercial facilities to serve a wide range of customer needs. Top projects include major healthcare, higher education, and sports facilities as well as automotive, chemical and pharmaceutical facilities. Position Summary: The Administrative Assistant performs office support activities for multiple departments. Duties may include answering telephone calls, performing human resources/safety administrative duties, and supporting production activities. Duties & Responsibilities: * Provide administrative and general support to the Office Manager. * Perform duties for the office which includes handling of phone calls and managing internal and external customers, timely and professionally. * Assist the Estimating Managers with general administrative functions such as filing, report generation, correspondence letters, and other office duties as assigned. * Assist the human resources and safety departments in carrying out various programs and procedures for all company employees. * Participate in administrative staff meetings and attends other meetings and seminars as directed. * Perform customer service functions by answering employee requests and questions. * Perform other duties as required or as assigned. Qualifications: * Associates degree required, Bachelor's degree preferred or equivalent experience * Two to four years of experience in an administrative position * Excellent customer service skills and attention to detail * Strong organizational, prioritization, and time management skills * Ability to thrive in a fast-paced work environment * Proficient in all Microsoft Office applications Benefits: * Competitive Salary * Medical, Dental and Vision Insurance * Disability (Short and Long Term Disability) * Life Insurance * 401(k) * Paid Time Off Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at Phone: ************ Email: *********************** Equal Opportunity Employer, including disabled and veterans. If you want to view the Know Your Rights: Workplace Discrimination is Illegal poster, please choose your language: English - Spanish - Arabic - Chinese English - Spanish - Chinese If you want to view the Pay Transparency Policy Statement, please click the link: English View Company Information To see other positions, click here.

Serve as first point of contact to all that enter the Facilities Management building including faculty, staff, students, and contractors. Assists Facilities Management office staff in answering telephones and conducting communications regarding work orders and related Facilities Management operations, as needed. Maintains all work done in the Onity system in regards to door access for students, faculty, and staff. Communicates with each department to request status updates at the end of each semester for proper updating in the system. Coordination with campus police to configure Rambler cards. Maintains all hard key door access paperwork and work orders. Communicates request status to the requester and maintains communications with Facilities Staff, Project Management, Contractors, and other customers of Facilities Services. Alert Trades, Grounds, and CSWs of pertinent information through radio dispatch. Use Asset Essentials to generate work order documents. Track time spent on each job. Process data as projects are completed and close work orders. Enter utility information into CMTA's Energy Management system. Maintain interdepartmental spreadsheets and binders for energy consumption. Maintain department administrative filings. Act as backup to campus and mail/parcel services and material handling. Responsible for opening and closing Facilities Management building on a daily basis. Ensure office is well organized, stocked with supplies, and maintain cleanliness. Other duties as assigned. Represent “customer service and best interest” of the university with respect to the Facilities Management department. Minimum Qualifications · Knowledge and skills in the operation of computers and other standard office equipment · Ability to use Microsoft Office Suite and a variety of software programs including database management and scheduling software. · Effective oral and written skills. · Experience working in organizational structures like higher education. Equivalent combination of experience and training which provides the required knowledge, skills and abilities may be considered as meeting the minimum qualifications, at the direction of the hiring supervisor.

Job DescriptionDescription: Administrative Assistant Department: Development Services Employment Status: Permanent - Full Time - Non-Exempt Schedule: Monday - Thursday 7:00 AM to 5:30PM Compensation: Grade: 5 Step: 1 $20.12/hour Position Summary Works under the supervision of the Chief Building Official. Performs secretarial, receptionist and other related administrative duties for the Development Services Department. While this primarily involves working with the Building Permit Technician to process building permit applications, the Administrative Assistant may be asked to assist other team members with administrative tasks that pertain to the Building and Code Enforcement Division, Planning and Zoning Division and Community Development Services Division of the Development Services Department. The Administrative Assistant will also receive and process building permits, conde enforcement, planning and zoning inquiries and complaints, maintain electronic and hard copy files including correspondence. The Administrative as telephone receptionist, responds to public inquiries, preserves confidentiality of information and performs duties in compliance with the Development Services Department orders, directives and policies. Essential Duties - Knowledge - Skills - Abilities Process, route and assist applicants with the building permits. This includes assisting customers with creating accounts for, and submitting permit applications through, the City's online permitting platform - Cityworks. Keep accurate, confidential records on computer as well as paper. Process citizen inquiries and concerns regarding property maintenance and building permits, as well as planning and zoning related cases and complaints. Learn and retain information for department practices including but not limited to building permit information and direction of inquiries to the appropriate person/department. Assist the Housing Permit Specialist with administrative duties as needed. This includes, but is not limited to generating and processing monthly renewal statements and scheduling inspectors for team members. Other duties as assigned. Knowledge of office equipment including phone, copier and printer. Software experience (Microsoft office programs) Skills to prioritize and multitask. Capability to work with minimal supervision. Ability to handle dissatisfied customers in person, by telephone or email. Working Conditions & Physical Requirements Office work only. Good working conditions with almost complete absence of physically demanding, unpleasant, strenuous, and/or hazardous elements. While preforming the duties of this job, the employee is regularly required to type, file, or lift office supplies up to 20 pounds. The employee is frequently required to sit, stand, talk, and hear. Use of Technology & Equipment Position has daily use of computers, the Internet, Smartphones, etc. to create databases, spreadsheets, or reports. Position designs and creates customized reports, presentations, and/or documents using advances software skills. Contact & Supervision Position involves frequent internal and external contact, but generally on routine matters such as furnishing or obtaining information. This position is not responsible for the supervision of other employees. This position works under the supervision of the Chief Building Official. The City of Morgantown is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sexual orientation, gender identity, national origin, veteran or disability status. Requirements: Minimum Requirements Education: High school graduate or equivalent. Experience: 3-5 years of relevant experience. Preferred Qualifications Business degree, some college or trade school. Ability to read and understand maps and construction documents.

Requirements Minimum Requirements Education: High school graduate or equivalent. Experience: 3-5 years of relevant experience. Preferred Qualifications Business degree, some college or trade school. Ability to read and understand maps and construction documents.

Company Information: Mountaineer Employment Solutions is West Virginia's premier talent acquisition and staffing leader. We serve businesses and job seekers across West Virginia and beyond from our offices in Charleston and Morgantown. We encourage you to visit our website to explore more information on Mountaineer Employment Solutions and our other job postings! ******************************* Description of Role: Mountaineer Employment Solutions is seeking a high-energy and exceptionally motivated Administrative Assistant, for our South Charleston, WV office. This position will primarily be responsible for greeting candidates, answering incoming phone calls and assisting with the onboarding process for candidates. To be a successful candidate for this position - you must possess excellent verbal communication skills & be collaborative, trustworthy, receptive to feedback and eager to learn. This is a great opportunity for the right person and entails many opportunities for advancement! Tasks: Greet all incoming people to the office Answer all incoming phone calls Assist in the onboarding process for new candidates Coordinate with our talent acquisition team daily on appointments Utilize an application tracking system (ATS) daily Skills and Requirements: Prior administrative work experience that encompasses the job responsibilities is preferred Excellent verbal communication skills Excellent customer service skills and professional phone voice Proficiency with computers and strong time management skills Must have reliable transportation and ability to work scheduled hours Work Schedule: Full-time Monday through Friday, 8:00am to 5:00pm Benefits: Medical, Dental & Vision insurance plans available after probationary period Paid time off available after probationary period Weekly pay - every Friday! Compensation: Based on previous experience & qualifications Mountaineer Employment Solutions is an equal employment opportunity. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. Employment with Mountaineer Employment Solutions is decided on the basis of qualifications, merit, and business need.

Summary of Job Function: Provides oversite of administrative support services including but not limited to filing, scanning, scheduling of appointments, performing check in and check out procedures with consumers, and communicating with co-workers and consumers via email, instant messaging, and phone. Verifies all consumer information. Qualifications Qualifications: To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Essential Functions: Responds to all forms of communication (IM, telephone, email) by either directly handling the issue or handing the person off to the staff that can address their situation within a timely fashion. Utilizes the Electronic Health Record (EHR) to enter schedules, co-payments, consumer demographics, payer information, etc. Takes initiative to assure that consumers are seen as they present for services. Demonstrates excellent customer service skills with both internal and external customers. Verifies consumer information at each visit to assure accurate data is in the EHR. Completes verification of benefits for consumers with various payers. Utilizes credentialing panel information to schedule consumers with the approved provider. Follows front desk procedures at designated site regarding the deposits. Obtains signatures on all paperwork as indicated. Assures charity care applications and consents for treatment are updated annually. Supports telehealth initiatives by setting up equipment, coordinating with staff providing the services, and explaining process to consumer as needed. Takes directives from site directors regarding customer service and day to day job functions. Processes and distributes daily report information regarding insurance claims as directed. Provides coverage at other clinic sites as needed. Attends all mandatory trainings and staff meetings. Coordinates with site director when issues arise with law enforcement, medical emergencies, or subpoenas. Orders supplies as directed. All other duties as assigned. Job Specifications: 1. Education, Certification/License, and/or Experience High School Diploma/GED required. Valid drivers license required. Knowledge, Skills, and Abilities required: Must have knowledge of office procedures and experience in an administrative position is preferred. Possesses experience in Microsoft Word and Excel and possesses the ability to learn and use additional computer programs. Must have the ability to coordinate multiple tasks and produce accurate work despite frequent interruptions. Excellent oral and written communication skills are required. Physical & Mental Requirements: The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Essential Physical and Mental Requirements: Physical Demands Continuous Over 70% Frequent 40%-69% Occasional 15%-39% Ra rely Standing x Sitting x Walking x Climbing x Bending x Crouching x Pushing/Pulling x Carrying x Lifting/Lowering 1-15 lbs. x 15-30 lbs. x 30-50 lbs. x Over 50 lbs. x Fine Hand/Eye Coordination x Color Discrimination x Hearing Acuity x Visual Acuity x Body Fluid Exposure x Mental Demands Continuous Over 70% Frequent 40%-69% Occasional 15%-39% Ra rely Concentration on Detail x Attention Span of 1+ hours on a Task x Ability to remember multiple Tasks x Oral Communication x Written Communication x The job duties outlined herein are general statements that describe the basic job requirements and cannot state in words every aspect of job content. Prestera Center reserves the right to modify, delete, or reclassify these duties at its sole discretion at any time.

Job Category Staff Position Title Executive Assistant to the Dean of the College of Science, Mathematics, and Health Working Title Executive Assistant to the Dean of the College of Science, Mathematics, and Health Scheduled Hours Per Week 37.5 FLSA Status Non-Exempt Job Summary Job Summary Concord University is seeking a highly motivated individual to serve as the Executive Assistant to the Dean of the College of Science, Mathematics, and Health. This position will be in charge of clerical management of the College of Science, Mathematics, and Health Office. The applicant must have strong communication and organizational skills, provide a wide variety of secretarial duties with limited supervision from the Dean, as well as providing specific academic program support for all departments within the CSMH. This position provides administrative support to the office of the College of Science, Mathematics, and Health (CSMH); the Dean of the College of CSMH; the Department of Mathematics & Computer Science, Department of Biology, Department of Physical and Environmental Sciences; and the Department of Social Sciences. This position serves as a point of contact for all rooms in the Science Building and other College of Science, Mathematics, and Health related facilities, including providing administrative support to the Electron Microprobe Laboratory and other College-affiliated laboratory and research spaces, and for multiple CSMH-affiliated active grants. This position will be responsible for performing additional tasks as assigned by the College Dean. The ideal candidate will demonstrate the ability to apply discretion, confidentiality and initiative in carrying out their duties. Duties and Responsibilities Duty/Responsibility Credit Card Controller * Set up vendor accounts. * Submit P-Card Pre-approval Forms for purchases or payments that require pre-authorization. Prepare equipment and supply orders for the four departments and College Office, including collaborating with Faculty to purchase supplies for their classrooms and offices. * Pay invoices for department and college expenses. * Do monthly reconciliation of credit card transactions, enter information in Oasis, upload documentation, and submit P-Card log and documentation to the Business Office. College & Department Banner Representative * Corresponds with Associate Provost's Office regarding course catalog changes that have been approved. Submit Course Master Library change forms to Associate Provost's Office for changes to be made in Banner. * Change students' advisors in Banner as requested. * Provide information from the Banner system pertaining to students, faculty, classes, schedules, etc. to Dean of CSMH, Department Chairs, and faculty when needed. Department Schedule Manager * Compile faculty teaching load spreadsheets from schedules submitted by Department Chairs. Provide teaching load to the Department Chair, Dean, Associate Provost's Office, and Provost's Office for final approval. * Enters schedules into the Banner system each semester. * Responsible for updating any changes to Banner throughout the semester. * Upload syllabi, submitted by faculty and approved by relevant Department Chair, to the Courses Offered webpage. Clerical Support for College of Science, Mathematics, and Health; Department of Mathematics and Computer Science; Department of Biology; Department of Physical and Environmental Sciences; Department of Social Sciences * The ideal candidate will be proficient in Microsoft Office, including Outlook, Word and Excel, as well as general office equipment. * Maintains files of all confidential documents including personnel files on Faculty. * Assists the Dean and Department Chairs in responsibilities to the college and departments by collecting data, contacting other offices for information (on/off campus), scheduling meetings/appointments, etc. as requested. * Science Building Room Coordinator - Maintains building schedule of classrooms and academic calendar for classes, meetings, help sessions for students and other campus disciplines needing to use the Science Building. Scheduling meeting rooms for various meetings throughout the Science Building and CSMH related spaces. * Key operator for Science Building copier. This includes maintaining all materials needed to operate the machine and making calls for service when needed. * Answer incoming calls and receive visitors for the College of Science, Mathematics, and Health and four departments; capability to direct calls and visitors in a courteous and efficient manner to appropriate areas on campus * Communicates and collaborates with the Provost's Office, Associate Provost's Office, Business Office, Registrar's Office, Technology Services, other Concord University staff, and faculty by email, telephone, and in person. * Maintain office hours and/or class schedules of faculty for any inquiries made. Assisting Security and Student Affairs in taking messages to students in the Science Building when needed. * Ensures and upholds a professional work environment. * Familiar with CSMH and departmental procedures and provides needed information for student/faculty requests, including referring students to appropriate Department Chair for information on classes required, description of classes, etc. * Maintains accurate files and records on the following: Personnel files of all faculty in the College of Science, Mathematics, and Health, and for four departments; file of courses taught within the four departments; records of Incomplete grades; * Corresponds with administration, faculty, Registrar, and students regarding class schedules, changes pertaining schedules, policies within the university catalogue, course descriptions, classroom changes, etc. Works with the offices of Provost, Associate Provost, and Registrar by implementing faculty changes, enrollment, semester schedules, reports, reports grade changes. * Inform the College Dean, Department Chairs, and faculty of deadlines for submission of schedules, syllabi, and office hours. * Maintain mailboxes in CSMH office for professors. Informs the College Dean, Department Chairs, and faculty of specific priorities and deadlines. Distribute various items to faculty. If needed, indicate required attention and action. * Completes proper reimbursement forms - State of West Virginia Travel Expense Forms and non-travel Reimbursement Forms. Complete travel information including dates, time destinations, mode of transportation, lodging, and meals. Track the reimbursement process to secure proper payment in a timely fashion and resolve any problems that may arise. * Takes dictation and transcribes minutes of College meetings, distributes to Dean * Assist Department Chair and recruitment committee in the recruitment of new faculty. Prepares forms relating to financial reimbursement. * Assists with onboarding of new instructors. Coordinate with various departments to get keys, computers, email addresses, telephones, copier codes, etc. prepared for new faculty. Activate new faculty in Banner and add them to directories in CSMH group e-mail lists. * Works with the Inventory Control Clerk by supplying needed information in regard to equipment within the departments and where it is located. Clerical Support for College of Science, Mathematics, and Health and Departmental Grants * Provides support with travel paperwork, ordering and purchasing, record keeping, and other clerical support for the College and multiple departments * Other duties as assigned % of Time 100 Education/Knowledge Minimum Education Associate's Required Licenses/Certification Associate's degree required; Bachelor's preferred; however, applicants demonstrating significant relevant work experience will receive full consideration. Must be able to earn certificate for purchasing card/credit card use. Required Skills * Business college or college training preferred. * Proficiency in Microsoft Word, Excel and Banner Accounting * Strong communication skills to act as a liaison between faculty, students, administration, and public. * Aptitude for making responsible, quick thinking decisions and to handle confidential matters with discretion. Required Experience Type of experience Needed Office management, organizational skills, secretarial, Communication skills of above average quality, and excellent oral and written skills. Amount of Experience Needed (Months/Years) More than 2 years Posting Detail Information Close Date Open Until Filled Yes Additional Information Concord University is a public comprehensive university with a rich history as one of the oldest institutions of higher learning in West Virginia. Founded in 1872 as a state Normal School to prepare teachers, Concord University (CU) is a public, career focused liberal arts institution located in rural southern West Virginia. Concord University (CU) offers talented individuals a wide array of fulfilling career opportunities from entry through academic or administrative professional levels. To maintain an outstanding talent pool, we employ individuals regionally, nationally, and internationally to attract top candidates. If you are looking for more than just a job, then I encourage you to browse our website and visit our job opportunities regularly. Learn more about Concord University and why it should be your first choice, not only for quality educational opportunities but also for exemplary employment. Applications will only be accepted through Concord University's online application site at ************************** Review of applications will begin immediately and will continue until the position is filled. Salary is commensurate with education and experience. Concord University is an Equal Opportunity/Affirmative Action Employer and encourages all qualified candidates to apply. We are committed to attracting and retaining quality faculty and staff. In doing so, Concord University offers outstanding benefit packages including: * Work week of 37.5 hrs. * Holidays - Employees receive 13-14 Paid Holidays Annually * Annual and Sick Leave -Staff earn up to 24 days of annual leave per year (max 360 hours) and up to 18 days of sick leave per year. * Health Insurance - Concord University offers health insurance through West Virginia Public Employees Insurance Agency (PEIA). * Tuition and Fee Waivers- Professional development and education opportunities including tuition waiver program for employees, spouse, and eligible dependents. * Retirement Plans - TIAA's automatic retirement plan is a 401(a) plan into which six (6) percent of the employee's total salary is automatically withheld pre-tax and deposited into the employee's TIAA retirement account. The university matches the employees 6% contribution * Life Insurance - Basic term life insurance ($10,000) at no cost and may purchase optional life insurance coverage with pre-tax earnings. * Mountaineer Flexible Benefits. This is an IRS approved, tax free account that saves money on eligible health, medical, dental, and dependent care expenses. * Annual Increment Pay Quick Link to Posting **************************************

Job Title: Nursing Executive Assistant 148 Willey Street, Morgantown, WV . Not remote.) Schedule: Monday - Friday, 8:00 AM - 4:00 PM West Virginia Junior College (WVJC) is seeking a highly organized, detail-oriented Nursing Executive Assistant to provide direct administrative support to the Dean of Nursing and Nursing Leadership Team. This role is critical to ensuring smooth day-to-day operations in a fast-paced nursing education environment. The ideal candidate will be proactive, reliable, and thrive under pressure while maintaining accuracy and professionalism. Key Responsibilities: Provide high-level administrative support to the Dean of Nursing and Nursing Program Directors. Coordinate calendars, meetings, and communications. Prepare, edit, and manage documents, reports, and presentations. Assist with data entry, tracking, and reporting related to nursing program compliance and operations. Support faculty and staff with scheduling, student communications, and event coordination. Handle confidential information with discretion. Qualifications & Skills: Must live within 30 minutes of the WVJC Morgantown Campus. Proficiency in Google Suite (Forms, Sheets, Docs, Surveys, etc.). Strong skills in Microsoft Office (Word, PowerPoint, Excel). Excellent organizational and time management skills. Ability to work under pressure in a fast-paced environment. Strong written and verbal communication skills. Exceptional attention to detail and accuracy. Reliable with excellent attendance. High level of technology proficiency and comfort learning new systems quickly. How to Apply: Interested candidates should submit a resume and cover letter highlighting their relevant experience. The Institution prohibits sex discrimination in any education program or activity that it operates. Notice of non-discrimination is located at ************* #WVJC1

Salary: $22.50 - $25.00 **PLEASE NOTE: THIS POSITION IS A 'HYBRID' POSITION WHICH INCLUDES SOME WORK IN ONE OF MANY OFFICES AND SOME WORK IN VARIOUS REMOTE LOCATIONS.** The Opportunity Omega Health Services, a premier provider of supported employment services, is seeking a high-caliber, strategic 'ON-THE-MOVE'-Executive Assistant to serve as a force multi-plier for one of our Partners in the region. This role requires an exceptionally diligent, proactive, discreet, and highly organized professional whose expertise in managing complex priorities will directly support strategic decision-making in our mission-driven health care agency. Key Responsibilities The Executive Assistant acts as the Partner's operational extension, gatekeeper, and trusted advisor. Core duties include: Executive Time Management: Own and optimize a complex, dynamic calendar, resolving multi-stakeholder conflicts and ruthlessly protecting the Partners focus time for high-leverage organizational goals. Communication & Correspondence: Serve as the primary filter for all communications. Triage, draft, and manage all professional correspondence, often ghostwriting in the Partner's voice, to maintain high responsiveness. Meetings & Events: Prepare for and attend high-level meetings and events domestic and abroad, sometimes during off-peak or after-hours time-frames. Create agendas, coordinate seating, taking accurate minutes in strategic meetings, and rigorously tracking all resulting action items for completion, for the Partner. Travel & Logistics: Coordinate intricate domestic and international travel arrangements, including detailed itineraries, reservations, and ensuring all required briefing materials are available. Financial & Resource Management: Manage and submit expense reports, process invoices, and track the executive office budget, ensuring financial compliance. Confidentiality & Integrity: Manage the sensitive blend of Personal and Professional matters and errands while managing all highly sensitive documents, financial data, and confidential internal communications with absolute discretion and professional maturity. Project Support: Perform organizational research, prepare presentation decks, and manage special projects as assigned by the Partner, tracking deliverables and deadlines across departments. Required Skills & Qualifications We are looking for an individual with outstanding judgment, foresight, and a history of supporting executive leaders in a complex environment. Experience & Hard Requirements: A minimum of five (5) years of progressive experience supporting C-Level Executives (CEO, COO, Managing Partner, etc.), preferably within the healthcare or highly regulated sectors. Advanced proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint) and experience with document management/Board portal software (e.g., SharePoint, BoardVantage). Bachelor's degree is strongly preferred. Must demonstrate flexibility to handle occasional after-hours communications and the ability to travel domestically approximately 5% of the time. Core Competencies (The Superpowers): Strategic Foresight: Ability to anticipate the executive's needs and challenges one step ahead, making informed judgment calls independently. Impeccable Communication: Excellent interpersonal skills with the confidence to build rapport and manage interactions with high-level leaders, board members, and external partners. Resourceful Problem-Solving: Adaptable and adept at finding creative, swift solutions to logistical and operational challenges under pressure. Meticulous Organization: Detail-oriented in document preparation, tracking, and filing, with a proven ability to meet demanding deadlines reliably. Compensation & Comprehensive Benefits Compensation & Financial: Competitive salary 401K with company match COMPT (Perk Stipends) SmartDollar (Financial Wellness) Eligibility for performance-based bonuses Health & Insurance: Premium Health & Dental Insurance coverage Life, AD&D Insurance, and Long Term Disability Benefits Time Off: Generous Paid Time Off (Earn as you go!) Paid Holidays Potential for a flexible work schedule arrangement Career Development: Career and University partnerships and scholarships Access to advanced certifications (e.g., CAP, PACE Certs) Extensive training, including leadership coaching Support & Resources: Employee Assistance Programs* Company provided equipment (laptop/tablet) Expense Reimbursement About Omega Health Services It is the belief of Omega Health Services that everyone has the potential to become an even more contributing, accepted, and embraced member of society! We are a premier provider of supported employment services, organically serving people with developmental disabilities, veterans of the US Armed Forces, and persons experiencing economic challenges. We help our clients by obtaining and maintaining competitive employment that results in self-sufficiency and increased independence. We take pride in being a preferred healthcare agency who creates and fosters engaging learning environments, person-centered accuracy, and quality care! Omega Health Services, a CARF Accredited ESO, is an Equal Opportunity Employer who supports inclusion and embraces diversity. We encourage all to apply. Ready to Apply? If you are a high-caliber professional dedicated to enabling executive leadership and driven by our mission of service, we encourage you to apply today! Hiring Note: Full job description available upon request. Background Check and Drug Screening is required for this position.

Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at ************************* Job Description: Provides full-range of administrative support to the Quality Operations group. Organizes and maintains paper and electronic files; prepares, formats, and/or edits reports, spreadsheets, documents, and/or presentations using Microsoft Office and/or other software programs; provides project assistance when necessary; expedites flow of work and initiates follow-up when necessary; may order supplies and equipment; and cooperates with others in maintaining an efficient and productive work environment. Qualifications: • High school education required; some college coursework preferred. • Prior administrative experience is required. • Excellent organizational skills and attention to detail. • Demonstrated proficiency with Microsoft Office software, with emphasis on Word and Excel • Excellent interpersonal skills • Ability to communicate effectively and work well with others Qualifications Qualifications: • High school education required; some college coursework preferred. • Prior administrative experience is required. • Excellent organizational skills and attention to detail. • Demonstrated proficiency with Microsoft Office software, with emphasis on Word and Excel • Excellent interpersonal skills • Ability to communicate effectively and work well with others

Posting Number S369P Working Title Administrative Assistant FLSA Non-Exempt Pay Grade 3 Advertised Salary $15.00 Position Status Full Time Appointment Length 12 Months Department Facilities Management Job Summary/Basic Function This position provides the initial contact between the Facilities Management office and those requesting services through the work order system. This position works with staff, faculty, visitors, vendors, and students in processing vehicle requests, work requests, record keeping, and related issues in support of Facilities Management responsibilities. It also provides administrative support to the Director. Minimum Qualifications * Knowledge and skills in the operation of computers and other standard office equipment * Ability to use Microsoft Office Suite and a variety of software programs including database management and scheduling software. * Effective oral and written skills. * Experience working in organizational structures like higher education. Equivalent combination of experience and training which provides the required knowledge, skills and abilities may be considered as meeting the minimum qualifications, at the direction of the hiring supervisor. Preferred Qualifications Posting Date 01/20/2026 Close Date Special Instructions Summary Appointment to this position will be contingent upon a satisfactory background check. We believe in work-life balance and keeping time for things we love outside our work. Shepherd University offers generous employee benefits, including: o 13 paid holidays o 15 days annual leave (vacation) per year o 18 sick days per year and the flexibility to use that time to care for immediate family members o Wide range of health insurance and other benefits o 401(a) retirement savings with 6% contribution match; eligibility to continue health insurance post-retirement, and other retiree perks o Tuition waivers for employees and their dependents Job Duties Description of Job Duties Serve as first point of contact to all that enter the Facilities Management building including faculty, staff, students, and contractors. Assists Facilities Management office staff in answering telephones and conducting communications regarding work orders and related Facilities Management operations, as needed. Maintains all work done in the Onity system in regards to door access for students, faculty, and staff. Communicates with each department to request status updates at the end of each semester for proper updating in the system. Coordination with campus police to configure Rambler cards. Maintains all hard key door access paperwork and work orders. Communicates request status to the requester and maintains communications with Facilities Staff, Project Management, Contractors, and other customers of Facilities Services. Alert Trades, Grounds, and CSWs of pertinent information through radio dispatch. Use Asset Essentials to generate work order documents. Track time spent on each job. Process data as projects are completed and close work orders. Enter utility information into CMTA's Energy Management system. Maintain interdepartmental spreadsheets and binders for energy consumption. Maintain department administrative filings. Act as backup to campus and mail/parcel services and material handling. Responsible for opening and closing Facilities Management building on a daily basis. Ensure office is well organized, stocked with supplies, and maintain cleanliness. Other duties as assigned. Represent "customer service and best interest" of the university with respect to the Facilities Management department.