Executive administrative assistant jobs in Worcester, MA - 632 jobs

Wayne J. Griffin Electric, Inc. is a leading electrical contractor with over 1500 employees across New England and the Southeast. We believe that talented and dedicated people make us strong. With over 45 years in the industry our culture is collaborative, team-oriented and results focused. We are searching for a proactive and organized Executive Assistant with strong attention to detail to support the Company's marketing and engagement efforts. Responsibilities Include: Assist in preparing communications for distribution Assist with multiple project activities Monitor and track progress through execution Communicate project updates and escalate relevant timing issues Assist to coordinate company events and community service initiatives Ensure compliance with internal brand and business standards Assist in managing company store and branded inventory Provide general administrative support and assist with additional tasks as needed Must Haves: Prior experience with event coordination Ability to manage multiple concurrent projects Excellent communication and writing skills Strong computer and organizational skills We offer a comprehensive and highly competitive benefits package that includes health, dental, life, and long‑term disability insurance, in addition to a generous retirement plan, wellness programs, paid time off, and annual tuition reimbursement of $2,000. At our organization, continuous professional development is a core value, and ongoing education is both supported and encouraged at every level. Advance your career with an organization that invests in you! To learn more about the company, visit our website: ***************************** Be a part of our team! Please send resume with salary requirements to:************************** An Equal Opportunity Employer

Title: Senior Executive Assistant Office Policy: Hybrid Schedule Salary: $110-120K + bonus The Senior Executive Assistant will play a critical role in ensuring the smooth operation of our executive office. This position requires a proactive, organized, and detail-oriented individual with exceptional communication skills and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities: Provide executive-level administrative support to C-suite executives, including calendar management, travel arrangements, and meeting coordination. Prepare and edit correspondence, reports, presentations, and other documents as needed. Serve as a liaison between executives and internal/external stakeholders, ensuring effective communication and collaboration. Organize and prioritize incoming requests and inquiries, exercising discretion and confidentiality at all times. Coordinate logistics for meetings, conferences, and special events, including venue selection, catering, and materials preparation. Conduct research and compile data to support executive decision-making. Manage special projects and initiatives as assigned, ensuring timely completion and alignment with company goals. Maintain an organized filing system and ensure that all documentation is accurate and up to date. Qualifications: Bachelor's degree in Business Administration, Communications, or a related field. Minimum of 7+ years of experience supporting C-level executives in a fast-paced corporate environment. Proven ability to manage multiple tasks and projects simultaneously while maintaining attention to detail. Exceptional organizational and time management skills. Strong written and verbal communication skills, with the ability to interact professionally with stakeholders at all levels. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Ability to maintain confidentiality and exercise discretion in all aspects of the role. Positive attitude, flexibility, and a willingness to learn and adapt in a dynamic work environment.

6‑Month Contract with Potential to Convert to Permanent A fast‑growing Life Sciences startup in Waltham is seeking a highly organized, proactive, and resourceful Executive Assistant to support several executives during a period of rapid expansion. This role is ideal for someone who thrives in a dynamic, mission‑driven environment and enjoys building structure, improving processes, and serving as a trusted partner to executives. About the Role The Executive Assistant will provide high‑level administrative and operational support to company leaders, ensuring smooth day‑to‑day operations and enabling the team to focus on strategic priorities. This is a minimum 6‑month contract with a strong possibility of converting to a full‑time permanent position based on performance and business needs. Key Responsibilities • Manage complex calendars, schedule meetings, and coordinate internal and external engagements • Serve as a primary point of contact for executives, handling communications with professionalism and discretion • Prepare meeting materials, presentations, agendas, and follow‑up documentation • Coordinate domestic and occasional international travel, including itineraries and logistics • Support onboarding activities and cross‑functional coordination as the company scales • Assist with special projects, operational initiatives, and process improvements • Maintain organized systems for documentation, expenses, and administrative workflows • Partner closely with internal teams to ensure alignment and smooth execution of priorities Qualifications • 8-10 yrs+ years of Executive Assistant or senior administrative support experience, ideally within Life Sciences, biotech, healthcare, or a fast‑paced startup environment • Exceptional organizational skills with the ability to manage multiple priorities and deadlines • Strong written and verbal communication skills • High level of professionalism, confidentiality, and emotional intelligence • Proficiency with Microsoft Office Suite, Google Workspace, and collaboration tools • Comfortable working in a fast‑moving, evolving environment where adaptability is key

Senior Administrative Assistant - Investment Team Support Schedule: Full-Time | Hybrid (2-3 days remote after onboarding) Boston investment management firm is seeking a seasoned Senior Administrative Assistant to join its team. This role provides comprehensive administrative and operational support to multiple investment teams in a fast-paced, collaborative environment. Key Responsibilities Deliver high-quality administrative and client service support to multiple investment teams Collaborate closely with administrative teammates to ensure continuity, coverage, and timely execution of work Manage and monitor multiple shared inboxes, shifting priorities as volume and coverage needs require Screen and route communications, including phone calls and meeting requests Coordinate complex calendar scheduling, meetings, conference calls, and industry events Arrange and manage domestic and international travel, including post-trip expense processing Maintain and update internal databases, contact lists, and filing systems Qualifications Bachelor's degree or equivalent experience 4+ years of experience in a high-volume administrative or executive support role

THE CLIENT Our client is a highly respected private equity firm headquartered in downtown Boston. Known for its thoughtful, collaborative culture and commitment to operational excellence, the firm has built a strong reputation for developing its people and empowering them to succeed. Team members work alongside driven, detail‑oriented colleagues who value professionalism, integrity, and continuous improvement. With exposure across investment activity, business operations, and firmwide talent initiatives, this is an environment where high performers grow, contribute meaningfully, and build long‑term careers. THE ROLE The firm is seeking a proactive and exceptionally organized Executive Assistant to support senior leadership across the Investment, Business Operations, and Talent teams. This role plays a critical part in keeping the organization running smoothly, balancing complex scheduling demands, project work, and high‑priority administrative tasks in a fast‑paced setting. The EA will serve as a trusted partner to executives and teams, ensuring seamless coordination, clear communication, and efficient execution across multiple workstreams. Key responsibilities include but are not limited to: Executive Support Provide high‑level administrative support to the Managing Director and two Vice Presidents on the Investment Team Manage complex calendars with numerous internal and external stakeholders Coordinate domestic and international travel itineraries Prepare, submit, and reconcile expense reports accurately and on schedule Support the Principal of Business Operations with travel coordination and expense management Business Operations Support Oversee expense reporting for firm‑wide subscriptions and recurring vendors Schedule consulting calls for due diligence and sales‑side engagements under tight deadlines Assist with vendor management, including access provisioning/deprovisioning and research retrieval Track expert network usage and allocate expenses appropriately Provide operational and administrative support, including managing survey participant gift card distribution Participate in ongoing and ad hoc operational initiatives as needed Talent Team Support Support travel coordination and expense reporting for the Director of Talent Manage calendar scheduling for all active searches Maintain and update the firm's talent database (Thrive TRM) Coordinate mentorship lunches, mid‑year reviews, and year‑end reviews Assist with broader scheduling and process support across the talent function THE CANDIDATE The ideal candidate brings a polished, proactive, and highly organized approach to their work. You'll excel in this role if you thrive in a fast‑paced, team‑oriented environment and take pride in delivering high‑quality work with accuracy, discretion, and warmth. The strongest candidates will bring: 3-5 years of experience supporting senior executives in private equity, investment banking, or professional services Exceptional organizational skills and the ability to manage multiple competing priorities High attention to detail and strong follow‑through, particularly with scheduling and expenses Strong judgment, discretion, and professionalism when handling confidential information Proficiency in Outlook calendar management, Concur, Thrive TRM, and Excel A positive, curious, and eager‑to‑learn mindset THE COMP/BENEFITS Base salary: $90,000-$115,000 depending on experience Hybrid structure with a primarily in‑office presence in downtown Boston Excellent benefits, including comprehensive healthcare coverage and retirement plans A collaborative culture with meaningful exposure to senior leaders Professional development opportunities and room for long‑term growth Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together

Part-Time Executive Assistant Our client, a leading higher education institution in Cambridge, is seeking a proactive, polished, and highly organized Part-Time Executive Assistant to provide high-touch administrative support. This role is ideal for an experienced EA who enjoys partnering closely with senior leadership/faculty, staying two steps ahead, and keeping calendars, communications, and logistics running smoothly. Compensation:$34.00 per hour Location: Cambridge, MA (On-site) Duration: Contract Responsibilities: Provide executive-level administrative support, including managing complex calendars, scheduling meetings, and coordinating logistics across multiple stakeholders. Arrange domestic travel and process related expenses and reimbursements. Support planning and execution of seminars, meetings, and department events (e.g., visitor coordination, catering, A/V coordination, room reservations, schedules). Process reimbursements and payments (including honorariums/visitor payments) and assist with purchasing needs. Draft, edit, and proofread communications; support content updates such as newsletters and routine written materials. Provide editorial/administrative coordination support related to academic or journal-style workflows (communication follow-up, document tracking, deadlines). Serve as a welcoming point of contact for inquiries and visitors, delivering professional customer service and discretion. Requirements: 4+ years of relevant administrative support experience (Executive Assistant or Senior Administrative Assistant level strongly preferred). Strong judgment, attention to detail, and ability to prioritize effectively in an interruption-heavy environment. Excellent written and verbal communication skills; comfortable working with senior-level stakeholders. Strong technical skills (Microsoft Office required; experience with tools like SAP, Drupal, or FileMaker is a plus). Proven ability to handle confidential or sensitive information with discretion. Our Commitment to Inclusion & Belonging The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

Insight Global is looking for a Project Administrative Assistant to join the Construction & Property Administration team at a large healthcare retail company. This person will be responsible for using program management tools to efficiently maintain project lists and pipelines, communicate with teams, establish and measure milestones, and communicate with corporate stakeholders. This person will be overseeing all administrative portions of multiple projects on the corporate side. They will be processing new and existing workflows, uploading editing spreadsheets, and owning final budget approval. The ideal candidate will be someone who is looking for a collaborative work environment, is hungry to learn and grow, and has exceptional excel skills! REQUIRED SKILLS AND EXPERIENCE At least 3 years of Program/Project Coordinator experience, ideally within the retail or construction space Excellent written and verbal communication skills Advanced knowledge of the Microsoft Office-Specifically Excel, MS Project, PowerPoint, Word, and Outlook Experience with formulas in Excel such as VLOOKUP's and Pivot Tables

A mission-driven higher education institution is seeking an Executive Assistant to provide direct support to its President and Chief Operating Officer. This is a full-time role focused on supporting senior leadership through day-to-day administrative and office operations. The organization values collaboration, creativity, and purpose, and is committed to creating an inclusive and supportive educational environment. The Executive Assistant will play a key role in keeping leadership organized and operations running smoothly. Responsibilities include managing calendars and inboxes, coordinating meetings, preparing reports, and handling general administrative tasks. The ideal candidate brings strong attention to detail, sound judgment, and a confident, professional communication style. Responsibilities: Manage complex calendars and inboxes for the President and COO Coordinate meetings, schedules, and logistics Prepare reports, documents, and internal materials Support office operations and administrative processes Serve as a professional point of contact for internal and external stakeholders Qualifications: Prior experience supporting executives or senior leadership Strong organizational and time-management skills High attention to detail and accuracy Confident, professional communication style Ability to handle feedback and shifting priorities Work Environment & Benefits: Hybrid schedule: in-office Tuesday-Thursday (9:00-5:00), remote Mondays and Fridays On-site parking available; easily accessible by public transportation Benefits include medical, dental, vision, 401(k) with 5% match after one year

We are partnering with A VC firm in Boston seeking a high-level, proactive Executive Assistant to provide comprehensive support to a Managing Partner. In the fast-paced world of venture capital, you will serve as the "right hand," ensuring the Partner's time is optimized for deal sourcing, board meetings, and investor relations. This isn't just about scheduling; it's about understanding the rhythm of the life sciences ecosystem. You will be the primary gatekeeper and liaison between the Partner and a network of world-class scientists, entrepreneurs, and limited partners. Key Responsibilities Strategic Calendar & Workflow Management Precision Scheduling: Manage a complex, ever-changing calendar across multiple time zones, prioritizing high-impact meetings (e.g., Investment Committees, LP meetings, and Portfolio Company Board meetings). Travel Coordination: Orchestrate end-to-end domestic and international travel, including logistics for global healthcare conferences (like J.P. Morgan Healthcare Conference) and site visits to labs or clinics. Meeting Preparation: Ensure the Partner is briefed and prepared for all engagements, coordinating with the investment team to gather pitch decks, due diligence memos, and technical reports. Gatekeeping: Professionally manage incoming inquiries from founders, co-investors, and academic institutions, exercising sound judgment on urgency and relevance. Correspondence: Draft and proofread high-stakes communications, ranging from LP updates to sensitive deal-related emails. Event Planning: Assist in organizing boutique events, such as founder dinners or scientific advisory board meetings. Expense Management: Handle complex expense reporting and reimbursement, ensuring compliance with firm policies. Confidentiality: Maintain the highest level of discretion regarding non-public information Qualifications Experience: 5+ years of experience as an EA, ideally supporting C-suite executives or Partners in Venture Capital, Private Equity, or a Life Sciences/Biotech corporate environment. Domain Knowledge: Familiarity with healthcare/biotech terminology and the "deal lifecycle" is a significant advantage. Technical Savvy: Expert proficiency in Google Workspace/Microsoft 365 and CRM tools. Soft Skills Anticipatory Thinking: You solve problems before the Partner even realizes they exist. Poise: You remain calm and effective under the pressure of tight deadlines and "fire drills." Communication: Exceptional verbal and written skills with a high degree of emotional intelligence. We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.

A venture capital firm with offices in Cambridge, MA and Newton, MA is seeking an Executive Assistant on a permanent basis. The ideal candidate will have strong calendar management experience, excellent communication skills, and the ability to take initiative and prioritize daily tasks. A demonstrated capacity to take charge, meet tight deadlines, and balance shifting priorities will be essential for success in this multi‑faceted role. This is a hybrid position (three days onsite) based in Cambridge, MA, with occasional travel to the Newton office. Responsibilities Experience supporting a C-level executive Heavy calendar management and scheduling Meeting preparation Responding to emails and document requests Data tracking work in Excel Provide ad hoc support around office as needed Qualifications Bachelor's degree 2+ years experience as an Executive Assistant or in a senior administrative role Strong interpersonal, customer service and communication skills Experience supporting multiple executives Proficient in Microsoft Office suite

first PRO is now accepting resumes for a Administrative Assistant role in Brookline, MA. This is a contract to hire role and onsite 3-4 days per week. Provides operational and administrative support in the development and implementation of program functions. Staffs program meetings including preparing agendas, generating minutes, following up on action items and supporting related program initiatives and projects. May be responsible for maintaining program databases, collecting, and analyzing data, and preparing reports to track program progress and outcome. Minimum Job Qualifications High School Diploma required. Bachelor's degree preferred. 3 years of experience working in a medical or scientific research setting or comparable technology-oriented business environment required.

Administrative Assistant IV Work Model: Primarily onsite with flexibility to work 1-2 days remotely per week (based on business needs) Contract Length: 12 months Potential for FTE: Dependent on headcount and business need Reporting To: Vice President Employment Type: Contingent (STAR Program) $29-$32/HR based on benefit selection Orion Group is seeking a highly experienced Administrative Assistant IV to support the Vice President of our pharmaceutical client in Cambridge, MA. This is a high-visibility, trusted administrative role that requires strong onsite presence, executive-level calendar and travel management, event coordination, and office operations support. The ideal candidate thrives in a fast-paced, professional environment, exercises discretion, and anticipates business needs. Primary Responsibilities The Administrative Assistant IV will provide comprehensive administrative and operational support across three primary areas: 40% - Direct support to the VP 30% - Support to the team and direct reports 30% - Office management and front-of-house support for the 139 Main Street location Key Responsibilities Serve as a professional onsite presence, greeting executives and visitors and supporting meetings and events Manage complex calendars for the VP and team, proactively resolving conflicts and anticipating scheduling needs Coordinate domestic and international travel, including itineraries, visas (as needed), and logistics Prepare and submit expense reports in Concur; support budget and expense tracking Support Board and leadership calendar coordination Plan, coordinate, and execute internal and external meetings, events, and catering Provide front desk/reception support and oversee daily office operations Manage office supplies, snacks, beverages, and serve as a point of contact for facilities and building services Coordinate onboarding and office setup for new team members Draft, edit, and prepare business documents and presentations from source materials Support MS Teams and telepresence meeting setups; act as liaison for basic remote access or meeting issues Maintain departmental files and documentation in compliance with corporate and regulatory requirements Order business cards, stationery, and manage general administrative supplies Safeguard confidential and business-sensitive information at all times Assist with process improvement initiatives and knowledge management efforts May support training or coordination of work for new administrative assistants Leadership & Interpersonal Expectations Demonstrates professionalism, discretion, diplomacy, and sound judgment Understands priorities, deadlines, and deliverables; communicates proactively Anticipates needs and proposes solutions to business challenges Balances multiple requests while maintaining accuracy and attention to detail Builds strong working relationships across functional areas and with external stakeholders Maintains accountability and ownership for work product and outcomes Operates with a “make it happen” mindset and adapts quickly to changing needs Qualifications & Requirements 7+ years of administrative experience supporting senior executives Experience supporting teams in pharmaceutical, biotech, healthcare, or CRO environments strongly preferred Some college coursework preferred Prior leadership or supervisory experience a plus Intermediate to advanced proficiency in: Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Concur (T&E) SharePoint Visio or OrgPlus Strong understanding of business processes and corporate policies Highly organized, detail-oriented, and execution-focused Comfortable working onsite and flexing schedule based on business needs Why this role? Orion Group's pharmaceutical client provides an environment where contingent staff are embraced as integral contributors to business success. Team members benefit from: Access to technology and training resources Supportive leadership and career development opportunities A collaborative, inclusive team culture Flexible work arrangements depending on team needs Onsite amenities, including complimentary coffee service (location dependent) Our role in supporting diversity and inclusion As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.

We are currently seeking candidates for an Administrative Assistant opportunity with a highly successful alternative investment management firm located in Boston, MA. The Administrative Assistant will provide administrative support to key senior leaders and will be responsible for performing calendar management, coordinating travel arrangements, preparing reports and presentations, managing vendor relations, and collaborating with global teams. The ideal candidate will have 2-3+ years of administrative experience in investment management or financial services. This is an 8-12+ month contract-to-hire opportunity, paying between $30-$33/hour (depending on experience). Responsibilities: Perform complex calendar management via Microsoft Outlook. Coordinate travel arrangements and itineraries (domestic and international). Spearhead logistical coordination of meetings and events, ensuring optimal preparedness and execution. Prepare and deliver detail-intensive materials, including client reporting, presentation materials, and meeting prep packets. Manage internal and external correspondence, and develop and maintain strong relationships with internal teams and external parties, including clients and vendors. Assist in new-hire onboarding processes and logistics, including ordering necessary equipment. Update and maintain detailed information in appropriate systems. Perform expense reporting. Support special projects (as needed). Qualifications: 2-3+ years of administrative experience in investment management or financial services. Bachelor's degree (required). Strong communication (written and verbal) and interpersonal skills. Proven ability to navigate competing deadlines and changing priorities. Excellent time-management, organization, and prioritization skills. Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook). Ability to work collaboratively and independently, while maintaining professionalism and confidentiality. For immediate consideration, interested and qualified candidates should send their resume to Jenny at *********************.

Detail Description: Job Title: Administrative Coordinator Duration: 2 + months contract on W2 Schedule: 35 Hours per week Pay Rate: $25-35/hr on W2 Description: Coordinates and has direct responsibility for a program, project, event or program. Creates and implements administrative systems to manage area of responsibility. Serves as main source of information, effectively responding to inquiries from potential customers, participants, academic collaborators. Prepares and maintains records, reports, budget and plans. May maintain a web page, website, or program materials. Requires 2 to 3 years of related experience, excellent interpersonal and communication skills. Ability to work independently with minimal supervision and direction. Able to plan, prioritize, and track work. Basic or better proficiency on common office software. The First-Year Seminar Program is seeking a Program Coordinator to support the program's daily operations, including corresponding with students, faculty, and staff; organizing course information; coordinating seminar trips and budgets; assisting with website updates; assisting with course registration and logistics; and more.

The EHS Administrator will work mainly with the Environmental, Health and Safety team on ongoing projects, while spending time supporting other functional areas on miscellaneous administrative tasks. The person in this role will get hands-on experience working in a Manufacturing environment, while providing support for ongoing process improvement. This is an opportunity for an individual to get exposure and familiar with various departments and activities which have a worldwide presence. The main functions of the role include: Maintain compliance standards by updating Safety Data Sheets (SDS), procedures and process documents as required. Document all safety and environmental incidents as they are sent in, following through with recording corrective actions taken. Timely data entry on any and all Safety Risk Assessments that are completed by the teams. Working with plant supervision to perform Toxic Risk Assessment based on active Chemical inventory. Miscellaneous forms of data entry to keep policy, procedure and data up to date. Assisting EHS team in event planning, setup, and breakdown. Providing support with filing, photocopying, recordkeeping and organizing information Working with EHS to schedule appointments for Employees at Occupational Health Vendor of choice. This could include Hearing tests, Surveillance Physicals, Workers' Comp, etc. Organization of "Swag” Inventory (T-shirts, Storage Closets, Filing). Utilizing their educational background and communication skills, students will gain the opportunity to work with all departments to resolve issues and step in to assist where needed. Management of Training Gaps for the facility. Maintaining databases to record gaps closed and assist in holding management accountable to closing area gaps to help create a skilled and engaged workforce. REQUIREMENTS: Associate degree Business or related field of study, or currently in a program to complete degree. 2+ years Administrative Experience preferred. Ability to thrive in a fast-paced, ever-changing environment Competent in technical capacity, collaboration and credibility. Strong computer skills. Microsoft Suite of product experience including, Excel, Word, Access, and PowerPoint knowledge required. Possesses excellent interpersonal skills in order to assist internal, external, and potential partners. They must be able to operate well in a team environment to sustain ongoing relationships with colleagues.

📌 Administrative Support 🌱 Entry-Level | Finance Industry Exposure 🏢 Onsite: 100% Onsite (5 days/week) 📅 Contract: 6 months 💰 Pay: $17/hour 👥 Openings: 4 This is an entry-level administrative role supporting document processing for a finance-related team. Ideal for candidates looking to gain hands-on experience in a professional office environment. 📂 Responsibilities Review and organize documents Verify basic information on paperwork (names, numbers, signatures, etc.) Assemble and prepare documents for mailing Scan documents using internal systems Assist with general administrative and documentation tasks ✅ Requirements High School Diploma required Some experience working with documents, paperwork, or administrative tasks Basic computer skills Attention to detail and willingness to learn Ability to work onsite full-time 🌟 Nice to Have (Not Required) Previous office, admin, or clerical experience Interest in gaining exposure to the finance industry

📍 Downtown Boston - Financial District We are a fast-growing AI language technology startup seeking a reliable and proactive Administrative Assistant to support our management team and keep our office running smoothly. This is a great opportunity for someone who is organized, resourceful, and enjoys working in a professional, dynamic environment with the flexibility of a part-time schedule. A proactive, creative, and high-energy approach will be especially valued. What You'll Do Provide office administration and executive support Manage scheduling, travel arrangements, and phone calls Assist with bookkeeping and basic accounting tasks Help coordinate events, meetings, and occasional candidate screenings Support annual tradeshows, marketing events, and special projects Any other tasks assigned to What We're Looking For Proven experience as an Admin/Executive/HR Assistant Proficiency in Microsoft Excel; tech-savvy Strong organizational, communication, and problem-solving skills Outgoing, professional, and independent, with good writing ability Second language preferred | Associate degree or higher What We Offer Modern office in Boston's Financial District Stable Monday to Thursday weekly schedule A meaningful role in a supportive, growing team

Site: Mass General Brigham Home Care, Inc. Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. A Unique Opportunity to Partner with Senior Leadership Driving the Future of Home-Based Care Mass General Brigham's Healthcare at Home division is transforming how and where care is delivered - from hospital-level treatment in the comfort of patients' homes to leading programs in home-based palliative and post-acute care. We are seeking a skilled Assistant to provide high-level administrative and operational support to the President and Chief Operating Officer, and members of their cabinet within the Healthcare at Home division. This is not a traditional administrative role. It is a visible, trusted position that plays an important role in supporting the daily operations and effectiveness of a fast-paced, mission-driven leadership team. ________________________________________ About Healthcare at Home Healthcare at Home delivers care that supports patients across every phase of recovery - from urgent and acute care to home hospital, post-acute home care, and home-based palliative services. • 8,000+ home hospital admissions since 2022 • 30,000+ acute care bed days saved across our system • 455,000+ annual home care visits • 1000+ referrals to home-based palliative care annually Together, these programs enable patients to receive high-quality, cost-effective, and compassionate care - wherever they call home. Job Summary The Role The Assistant to the President serves as the central coordination point for the division's executive leadership, providing sophisticated administrative and operational support that enables leaders to remain focused on strategy, growth, and patient-centered care. This role requires independent judgment, exceptional discretion, and the ability to manage complex and sensitive work with minimal oversight. Flexible Hybrid Work: Enjoy the autonomy and work-life balance of primarily remote work while staying connected to leadership and the team through periodic in-person meetings at Assembly Row (Somerville). This role offers flexible on-site options, with the opportunity to come to the office more frequently if preferred. The starting salary for this role begins at approximately $75,000, with final compensation determined in alignment with MGB Compensation guidelines. Factors such as internal pay equity, relevant experience, and the established salary range for the position will also be considered Key Responsibilities: •Serve as a trusted partner to the President, COO, and executive cabinet, supporting the daily operational rhythm of a complex healthcare division. •Proactively manage highly complex calendars, scheduling, travel, and logistics across multiple executives, balancing competing priorities and anticipating needs. •Coordinate and support high-visibility meetings, board and committee sessions, executive presentations, and speaking engagements, including preparation of agendas, materials, minutes, and follow-up actions. •Prepare correspondence, executive summaries, presentations, and reports that reflect the executive voice, organizational standards, and confidentiality expectations. •Act as a key liaison between executive leadership and internal/external stakeholders, including senior system leaders, board members, and partners-often interpreting and communicating executive intent with clarity and diplomacy. •Maintain executive files, records, and documentation; manage office operations, budget tracking, expense reconciliation, and reimbursement processing in alignment with corporate policies. •Perform payroll-related and administrative functions for the executive team, ensuring accuracy, timeliness, and compliance. •Handle sensitive, complex, and confidential matters with professionalism, sound judgment, and discretion. Qualifications Associate's degree required; Bachelor's degree preferred. 5-7 years of experience providing direct support to senior executives (C-suite, President, or equivalent). Demonstrated excellence in communication, judgment, organization, and attention to detail. Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word). Proven ability to prioritize and manage multiple demands. Additional Job Details (if applicable) Remote Type Hybrid Work Location 399 Revolution Drive Scheduled Weekly Hours 40 Employee Type Regular Work Shift Day (United States of America) Pay Range - / Grade 6 At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package. EEO Statement: 1410 Mass General Brigham Home Care, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at **************. Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

Site: Mass General Brigham Home Care, Inc. Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. A Unique Opportunity to Partner with Senior Leadership Driving the Future of Home-Based Care Mass General Brigham's Healthcare at Home division is transforming how and where care is delivered - from hospital-level treatment in the comfort of patients' homes to leading programs in home-based palliative and post-acute care. We are seeking a skilled Assistant to provide high-level administrative and operational support to the President and Chief Operating Officer, and members of their cabinet within the Healthcare at Home division. This is not a traditional administrative role. It is a visible, trusted position that plays an important role in supporting the daily operations and effectiveness of a fast-paced, mission-driven leadership team. ________________________________________ About Healthcare at Home Healthcare at Home delivers care that supports patients across every phase of recovery - from urgent and acute care to home hospital, post-acute home care, and home-based palliative services. * 8,000+ home hospital admissions since 2022 * 30,000+ acute care bed days saved across our system * 455,000+ annual home care visits * 1000+ referrals to home-based palliative care annually Together, these programs enable patients to receive high-quality, cost-effective, and compassionate care - wherever they call home. Job Summary The Role The Assistant to the President serves as the central coordination point for the division's executive leadership, providing sophisticated administrative and operational support that enables leaders to remain focused on strategy, growth, and patient-centered care. This role requires independent judgment, exceptional discretion, and the ability to manage complex and sensitive work with minimal oversight. Flexible Hybrid Work: Enjoy the autonomy and work-life balance of primarily remote work while staying connected to leadership and the team through periodic in-person meetings at Assembly Row (Somerville). This role offers flexible on-site options, with the opportunity to come to the office more frequently if preferred. The starting salary for this role begins at approximately $75,000, with final compensation determined in alignment with MGB Compensation guidelines. Factors such as internal pay equity, relevant experience, and the established salary range for the position will also be considered Key Responsibilities: * Serve as a trusted partner to the President, COO, and executive cabinet, supporting the daily operational rhythm of a complex healthcare division. * Proactively manage highly complex calendars, scheduling, travel, and logistics across multiple executives, balancing competing priorities and anticipating needs. * Coordinate and support high-visibility meetings, board and committee sessions, executive presentations, and speaking engagements, including preparation of agendas, materials, minutes, and follow-up actions. * Prepare correspondence, executive summaries, presentations, and reports that reflect the executive voice, organizational standards, and confidentiality expectations. * Act as a key liaison between executive leadership and internal/external stakeholders, including senior system leaders, board members, and partners-often interpreting and communicating executive intent with clarity and diplomacy. * Maintain executive files, records, and documentation; manage office operations, budget tracking, expense reconciliation, and reimbursement processing in alignment with corporate policies. * Perform payroll-related and administrative functions for the executive team, ensuring accuracy, timeliness, and compliance. * Handle sensitive, complex, and confidential matters with professionalism, sound judgment, and discretion. Qualifications * Associate's degree required; Bachelor's degree preferred. * 5-7 years of experience providing direct support to senior executives (C-suite, President, or equivalent). * Demonstrated excellence in communication, judgment, organization, and attention to detail. * Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word). * Proven ability to prioritize and manage multiple demands. Additional Job Details (if applicable) Remote Type Hybrid Work Location 399 Revolution Drive Scheduled Weekly Hours 40 Employee Type Regular Work Shift Day (United States of America) Pay Range * / Grade 6 At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package. EEO Statement: 1410 Mass General Brigham Home Care, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at **************. Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.