Executive Administrator Job Openings - 11 Jobs

  • Estimated Salary

    $81,802

    NEW
    Metrics Executive Advisor PS1528
    Anthem

    Ashburn, VA

  • Estimated Salary

    $79,726

    NEW
    System Administrator
    Global Channel Management, Inc.

    Ashburn, VA

  • Estimated Salary

    $56,160

    NEW
    Sales Support Administrator
    Valpak

    Ashburn, VA

  • Estimated Salary

    $79,726

    Principal System Administrator - Taleo
    Oracle

    Ashburn, VA

  • Estimated Salary

    $79,726

    NEW
    Systems Administrator - Windows
    Visa Inc.

    Ashburn, VA

  • Estimated Salary

    $79,726

    NEW
    Systems Administrator - Windows
    Visa Inc.

    Ashburn, VA

  • Estimated Salary

    $82,745

    Senior Hadoop Administrator
    Oracle

    Ashburn, VA

  • Estimated Salary

    $69,950

    Executive Administrator
    The U.S. Pharmacopeial Convention (USP)

    Rockville, MD

  • Estimated Salary

    $55,670

    Executive Administrator
    Mantech

    Reston, VA

  • Estimated Salary

    $55,670

    NEW
    Executive Administrator
    Mantech

    Herndon, VA

  • Estimated Salary

    $55,670

    NEW
    Executive Admin Job
    SAIC

    Reston, VA

Executive Administrator Jobs

average

$55,670

  • Communicating with Supervisors, Peers, or Subordinates
  • Performing Administrative Activities
  • Interacting With Computers
  • Getting Information
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting
  • Repetitive

What does an Executive Administrator do at Visa

* This position will involve managing a complex senior executive calendar that includes scheduling meetings and travel, video conferences, trainings (off-site and/or internal), and group events.
* Drafting correspondence and developing/updating documents (Excel spreadsheets, Powerpoint presentations, etc.), calendaring meetings, and exude professionalism and discretion with highly confidential information.
* Coordinating extensive travel itineraries (airline and hotel reservations), processing expense reports and making logistical arrangements for meetings on behalf of SVP.
* Act as a liaison, creative problem solver, and facilitator in managing support responsibilities.
* Providing back up assistance to other administrative support team members as needed.
* Assist and support projects as needed (from employee rewards programs to updating organizational charts

What does an Executive Administrator do at Molson Coors Brewing Company

* providing support for departmental processes and projects; organizing logistics for meetings; track, process and maintain vendor contracts, invoices and purchase orders; monitor department budget; copying, filing, data entry, answering phones, mail routing, etc.
* years of administrative professional experience
* Bilingual (Spanish and English)
* Exceptional interpersonal skills and a high-level of professional maturity.
* Strong organizational and management abilities that allow prioritization of work.
* Sound judgment and discretion is required.
* Must have the ability to multi-task and work in a fast paced, ever changing environment.
* Must demonstrate analytical and systematic approach to problem solving.
* Extensive knowledge and experience with Microsoft Office products (Word, Excel, PowerPoint, Outlook).
* Preferred
* Experience & maturity with interaction with C-level executives.
* Comprehensive understanding of specific aspects of job & practical application to complex problems.
* College Degree
* External Job Title: Executive Administrator
* Requisition #: 2016
*

What does an Executive Administrator do at Elite Line Services

* expense reports, facility invoices, ordering office supplies, business cards and holiday cards.
* Gather site information for quarterly/monthly reports and monthly performance of measurements.
* Assist with proposals which includes: tracking the bid timeline, gathering information from several departments, reviewing, editing on time delivery and tracking submitted proposals.
* Coordinate multiple projects to on time completion.
* Compliance with ELS Safety program policies and procedures.
* Maintain a valid driver’s license and be insurable under the employer’s insurance policy.
* Perform additional duties/assignments as may be required by management

What does an Executive Administrator do at Caci International

* Duties are substantial in scope and require a vast knowledge and understanding of business operations, policies, and practices.
* Answers large volume of incoming phone calls, often from other senior leaders and customers; screens as necessary.
* Anticipates administrative needs of department to ensure smooth day-to-day operations.
* Manages complex business calendars and schedules, sometimes for various individuals.
* May transcribe dictation into finished format to include: letters, memoranda, interoffice communications, highly confidential reports, and other corporate correspondence.
* Acts as a liaison with other departments and outside agencies.
* Initiates process improvements related to administrative responsibilities.
* Creates a wide variety of often complex documents, such as reports, spreadsheets, and presentations that require expert knowledge of several software programs.
* Often composes first drafts of documents.
* Maintains databases of complex and confidential departmental information.
* Responds to requests, distributes correspondence, circulates information, etc., to other staff as needed, including senior staff.
* Makes extensive travel arrangements; processes travel expense report forms and check requests.
* Researches, prices and purchases office supplies.
* Attends designated conferences and meetings and takes and transcribes minutes; may serve as department representative at designated meetings.
* Manages logistics for meetings, conferences, trainings, and group events and provides event management support.
* Able to prioritize, plan, and organize numerous tasks/projects at once.
* Trains less experienced executive support personnel.
* Researches, prices, and purchases office supplies.
* Order office supplies for the department via a Purchasing Card.
* On-board and off-board all employees in the department.
* Helps to organize conferences and meetings, sometimes involving large numbers of attendees or complex arrangements.
* Attend weekly senior manager staff meetings and follow-up on action items assigned during the meetings.
* Assist with PCard program by tracking data and running reports.
* The clearance level required is dependent on the type of clearance supported by our client

What does an Executive Administrator do at University of Pennsylvania

* Managing the PI and EDRAs’ high-volume and complex meeting and travel schedule
* Coordinates all travel arrangements and manages processing of all expense forms and reconciliation of accounts related to travel,
* Coordinates internal meetings with the GTP Executive leadership team.
* Acts as a liaison with various external and internal constituencies on behalf of the PI and EDRA keeping them apprised of issues and action items on his agenda.
* Communicates and coordinates regularly with the GTP Finance Division regarding expenses, new hires (Postdocs, grad students, etc), as well as any other issues that have the potential to impact the department’s finances
* Prepare/format written correspondence on behalf of the PI & EDRA, ensuring that all correspondence and other written materials and presentations are accurate and prepared in a timely manner
* Manages data records, files, and oversees the management of the Director’s office in support of the Program’s overall research mission using initiative and sound judgment
* Plays a primary role in the management/oversight of assigned projects for the evolution and advancement of administrative infrastructure for the GTP

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how to become an Executive Administrator

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Executive Administrator Videos

Career Advice on becoming a Sales Executive by Amanda B (Full Version)

Real Executive Administrator Salaries

Get paid what you deserve

Job Title Company Location Start Date Salary
Executive Advisor, Administrative Tri-Arrows Aluminum Inc. Louisville, KY Oct 01, 2011 $135,000
Marketing & Executive Administrator New Resource Bank San Francisco, CA Oct 27, 2015 $70,100 -
$78,438
Marketing & Executive Administrator New Resource Bank San Francisco, CA Feb 11, 2015 $70,100 -
$78,438
SR. Executive Administrator-Global Processing, AC Visa U.S.A. Inc. San Francisco, CA Jan 11, 2010 $66,227 -
$84,000
Manager of Executive Administration and Board Affairs Union Theological Seminary New York, NY Dec 02, 2014 $64,875
Admin. Exec. Shreeji BAPA Krupa One LLC Ocala, FL May 01, 2012 $64,000
Administrative Executive Shreeji BAPA Krupa One LLC Ocala, FL Oct 01, 2014 $63,544
Executive Technical Administrator Sematech, Inc. Albany, NY Mar 15, 2011 $62,500
Research Laboratory Supervisor/Executive Administr Dana-Farber Cancer Institute Boston, MA Apr 01, 2014 $60,000
Executive Administrator Beitler & Associates Inc., DBA Beitler Commercial CA May 02, 2008 $59,062

Top Skills for a Executive Administrator

Know what it takes to get the job done

FinancialReportsProceduresPayrollPersonnelFilesExpenseReportsDataEntryCustomerServicePowerpointOfficeSuppliesEmailHumanResourcesCompanyPoliciesSpecialProjectsEventPlanningSpecialEventsOfficeEquipmentSafetySchedulingMeetingsPurchaseOrdersPhoneCalls

Top Executive Administrator Skills

The three most common skills for executive administrator jobs are:
  1. Financial Reports
  2. Procedures
  3. Payroll

Phone Calls is the least sought after skill at the current time for executive administrator jobs.

Scheduling Meetings, Data Entry, Financial Reports, Safety, Phone Calls, Special Projects, Email, Office Equipment, Office Supplies, Payroll, Company Policies, Procedures, Purchase Orders, Event Planning, Customer Service, Human Resources, Personnel Files, Special Events, Expense Reports, Powerpoint

Top Executive Administrator Employers

Find the best employers to advance your career

Top 10 Executive Administrator Employers

At the current time, Executive Administrator candidates have been hired at 10 firms around the country.

Other companies that have hired for Executive Administrator positions are:
  1. Hewlett Packard
  2. Confidential
  3. Destiny Church
  4. Cisco Systems

First Baptist Church, Hewlett Packard, Confidential, Destiny Church, Cisco Systems, Samsung, A-1 Rental, Allstate Insurance, Cartus, Department of Defense

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