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Become An Executive Administrator

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Working As An Executive Administrator

  • Communicating with Supervisors, Peers, or Subordinates
  • Performing Administrative Activities
  • Interacting With Computers
  • Getting Information
  • Establishing and Maintaining Interpersonal Relationships

  • Mostly Sitting

  • Repetitive

  • $46,853

    Average Salary

What Does An Executive Administrator Do At Microsoft Corporation

* Proactively manage the calendar of the General Manager, including scheduling with other Microsoft executives and external partners.
* Develop time management best practices to help General Manager meet business objectives
* Travel arrangements and expense reporting for General Manager
* Be attentive to travel details to insure efficient use of General Manager’s time
* Morale and team offsite event planning and execution.
* Create/enhance team culture within and across global teams.
* Pro-actively participate as a member of the Operations leadership team.
* Provide administrative support to include onboarding of new employees, equipment procurement and management, space allocation and moves, budget management, alias maintenance, and headcount.
* Work with team members and partners across the globe.
* Ongoing management and verification of current team data in Microsoft tools

What Does An Executive Administrator Do At L3 Technologies

* Working with system support management (Programs, Engineering, and Technical Publications) and other stakeholders to leverage program growth and enhance systems engineering service offerings.
* Maintaining and refining road-maps for existing businesses, including key product life cycle gates and investment points
* Demonstrated ability to develop actionable plans and recommendations related to existing business growth or new market entry.
* Prior experience as a user in the operational support of complex systems and equipment.
* Understanding of business case processes, including market positioning, competitor assessment, customer needs and financial analysis.
* Preparation and/or creation of various correspondence, agreements, business reports and proposal submissions
* Create Power Point presentations
* Analyze and interpret financial data and other information.
* LI-SD1
* IN-ES
* IND
* The successful applicant can expect to enjoy L
* ES’s 9/80 Work Schedule—2 weeks’ work scheduled into 9 work days, resulting in every other Friday off.
* A comprehensive benefits package is also included.
* L
* Electronic Systems is a proud supporter of employment equity and is registered under the Federal Contractors Program.
* If you would like to learn more about L
* Electronic Systems please visit our web site athttp://www.l
* ess.com/
* Qualifications

What Does An Executive Administrator Do At Schneider Electric

* To perform this job successfully, an individual must be able to perform each primary duty satisfactorily.
* Reasonable accommodations may be made to enable individuals with disabilities to perform the primary duties.
* Ensure world class customer and technical support is experienced by all customers
* Ensure customer technical and non-technical support inquiries are processed on a timely basis, meeting or exceeding our service level agreements
* Manage escalations expeditiously and with diplomacy
* Fully understand and implement new processes in regards to CRM and ERP tools
* Ensure all service work orders are processed properly, refunds are issued and/or replacement orders are shipped and delivered on time to meet the customer's expectations
* Prepare calendars, reports, invoices, summaries, financial statements, travel itineraries, and other documents.
* Create, read, analyze, file, retrieve and organize organizational documents, invoices and orders.
* Develop operational metrics and service level metrics to measure process efficiency, team performance and productivity; implement changes per targeted areas
* Work collaboratively to build and maintain productive working relationships with Customer Support team members and across other departments to make sure customer needs are met and inquiries are resolved
* Ensure timely response to client request for service and question
* Ensure all customers’ queries as well as claims are investigated and resolved, escalating issues if appropriate
* Inspect work orders for completeness and timely close out
* Maintain data quality in service data management tools
* Follow-up with clients to validate customer satisfaction
* Follow-up with clients regarding all open service issues
* Develop and maintain effective communication with customers
* Develop and maintain effective communication channels with field technicians
* Communicate effectively between other groups within the company
* Lend assistance to scheduler & dispatcher in times of need
* Other duties may be assigned

What Does An Executive Administrator Do At Caci International

* Manage office, calendar and coordinated appointments, facilitating the flow of information and keeping staff informed on important activities.
* Act as the Army Data Auditing Manager (ADAM) and as the Data Transfer Agent (DTA).
* Act as the Automation Point of Contact (APOC) for DAMI
* ZXM Directorate ensuring that all technical issues are vetted through the proper channels.
* Prepare official correspondence.
* Receive and distribute high volume of incoming documents.
* Maintain working electronic documents, personnel records and files in the Army Records Management System (ARIMS).
* Coordinate travel for the Director utilizing the Defense Travel System (DTS); submit travel vouchers for reimbursement.
* Schedule, broadcast, and track all mandatory G
* Security Training.
* Issue announcements of training opportunities, develop and issue guidelines on administrative processes related to training.
* Prepare and assist with development of training content.
* Process incoming and outgoing Visit Requests for appropriate access to classified information within a Sensitive Compartmented Information Facility (SCIF).
* Process visit requests in the Joint Personnel Adjudication System (JPAS).
* Confirm clearances via the system of record.
* Establish and Maintain Training and Personnel Security database.
* Reviews databases for accuracy.
* Act as the Directorate Automated Point of Contact (APOC).
* Process administrative actions and taskers for the DAMI
* ZXM Directorate.
* Maintain and update the database for the Emergency Automated Notification System (EANS

What Does An Executive Administrator Do At Paypal

* Provide administrative support to the VP General Manager of In-store & Venmo and the business unit leaders to support overall business objectives.
* Coordinate and manage external meetings at the executive (C-suite) level.
* Coordinate and organize internal executive meetings; team events.
* Provide effective and expeditious meeting coordination including agendas and follow-up as needed.
* Planning & heavy calendar management; making considered and appropriate judgments.
* Follow up on action items on behalf of the leaders as appropriate.
* Screen and respond to phone calls and email as appropriate.
* Make travel arrangements, including complex itineraries, expeditiously and accurately for frequent travel.
* Prepare and track purchase orders and expense reports and light finance administrative support as requested.
* Partner and network with other Company administrative assistants in order to collaborate, obtain information, get things done and solve problems.
* Handle special projects as they arise

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How To Become An Executive Administrator

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Executive Administrator jobs

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Executive Administrator Career Paths

Executive Administrator
Operations Manager Plant Manager General Manager
Account Manager
5 Yearsyrs
Human Resources Manager Program Manager General Manager
Chief Executive Officer
8 Yearsyrs
President/Chief Executive Officer Sales Consultant Marketing Consultant
Director Of Communications And Marketing
9 Yearsyrs
Human Resources Coordinator Human Resources Manager
Director Of Human Resources
10 Yearsyrs
Operations Manager General Manager
District Manager
7 Yearsyrs
Project Coordinator Project Manager Program Manager
General Manager
7 Yearsyrs
Human Resources Assistant Human Resources Coordinator
Human Resources Business Partner
10 Yearsyrs
Executive Assistant To President Office Administrator Marketing Coordinator
Marketing Communications Manager
7 Yearsyrs
Project Manager Senior Project Manager Senior Product Manager
Marketing Director
7 Yearsyrs
Human Resources Manager Project Manager Program Manager
Marketing Manager
6 Yearsyrs
Program Manager General Manager Account Executive
Office Manager
5 Yearsyrs
Project Manager Program Manager General Manager
Operations Director
9 Yearsyrs
Human Resources Assistant Accounts Payable Clerk Specialist
Operations Manager
7 Yearsyrs
Executive Assistant To President Human Resources Coordinator Payroll Specialist
Payroll Manager
7 Yearsyrs
Chief Executive Officer Adjunct Professor Senior Project Manager
President Of Operations
11 Yearsyrs
Chief Executive Officer President & Chief Operating Officer
President/Chief Executive Officer
10 Yearsyrs
Human Resources Coordinator Human Resources Generalist
Senior Human Resources Generalist
7 Yearsyrs
Project Coordinator Business Analyst Senior Consultant
Senior Manager
10 Yearsyrs
Program Manager Marketing Manager Operations Manager
Senior Operations Manager
9 Yearsyrs
President/Chief Executive Officer Adjunct Professor Senior Project Manager
Vice President And Manager
10 Yearsyrs
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Executive Administrator Demographics

Gender

  • Female

    82.5%

  • Male

    14.8%

  • Unknown

    2.7%

Ethnicity

  • White

    78.8%

  • Hispanic or Latino

    11.6%

  • Asian

    7.2%

  • Unknown

    1.8%

  • Black or African American

    0.7%
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Languages Spoken

  • Spanish

    56.0%

  • French

    10.8%

  • German

    5.2%

  • Italian

    4.9%

  • Mandarin

    3.0%

  • Portuguese

    3.0%

  • Chinese

    2.6%

  • Arabic

    2.2%

  • Polish

    1.5%

  • Turkish

    1.1%

  • Vietnamese

    1.1%

  • Malay

    1.1%

  • Armenian

    1.1%

  • Russian

    1.1%

  • Japanese

    1.1%

  • Cantonese

    1.1%

  • Korean

    0.7%

  • Hungarian

    0.7%

  • Thai

    0.7%

  • Bengali

    0.7%
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Executive Administrator

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Executive Administrator Education

Executive Administrator

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Real Executive Administrator Salaries

Job Title Company Location Start Date Salary
Executive Advisor, Administrative Tri-Arrows Aluminum Inc. Louisville, KY Oct 01, 2011 $135,000
Marketing & Executive Administrator New Resource Bank San Francisco, CA Oct 27, 2015 $70,100 -
$78,438
Marketing & Executive Administrator New Resource Bank San Francisco, CA Feb 11, 2015 $70,100 -
$78,438
SR. Executive Administrator-Global Processing, AC Visa U.S.A. Inc. San Francisco, CA Jan 11, 2010 $66,227 -
$84,000
Manager of Executive Administration and Board Affairs Union Theological Seminary New York, NY Dec 02, 2014 $64,875
Admin. Exec. Shreeji BAPA Krupa One LLC Ocala, FL May 01, 2012 $64,000
Administrative Executive Shreeji BAPA Krupa One LLC Ocala, FL Oct 01, 2014 $63,544
Executive Technical Administrator Sematech, Inc. Albany, NY Mar 15, 2011 $62,500
Research Laboratory Supervisor/Executive Administr Dana-Farber Cancer Institute Boston, MA Apr 01, 2014 $60,000
Executive Administrator Beitler & Associates Inc., DBA Beitler Commercial CA May 02, 2008 $59,062
Executive Administrator Topone Mortgage Inc. Rockville, MD Sep 24, 2013 $52,175
Executive Administrator Topone Mortgage Inc. Rockville, MD Sep 18, 2013 $49,065
Executive Administrator Deluxe New York, LLC New York, NY May 23, 2011 $47,479
Executive Administrative Asistant Gifford Industries, Inc. Edmonds, WA Sep 29, 2010 $45,914
Executive Administrator Nascimento International Corporation Davie, FL Feb 25, 2016 $45,448
Admin. Exec. DSAI LLC Munford, AL Apr 01, 2013 $40,000
Admin. Executive DSAI LLC Lincoln, AL Mar 15, 2012 $40,000
Admin. Executive DSAI LLC Lincoln, AL Apr 01, 2012 $40,000
Executive Support Administrator Integrative Nutrition, Inc. New York, NY Sep 29, 2012 $40,000
Admin. Executive Gary Brookmyer P.A. Palm Beach Gardens, FL Jul 02, 2010 $40,000

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Top Skills for An Executive Administrator

ProceduresFinancialStatementsPayrollPersonnelFilesDataEntryExpenseReportsCustomerServiceComplianceOfficeSuppliesPowerpointPurchaseHumanResourcesSpecialProjectsQuickbooksEventPlanningSafetyOfficeEquipmentSpecialEventsPhoneCallsSchedulingMeetings

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Top Executive Administrator Skills

  1. Procedures
  2. Financial Statements
  3. Payroll
You can check out examples of real life uses of top skills on resumes here:
  • Implemented governing body directives and organizational policies and procedures to ensure quality of care within established guidelines.
  • Prepare financial statements and reports, including the profit and loss statement and balance sheet.
  • Assumed HR responsibilities including payroll, benefits, hiring and maintaining a successful workplace environment.
  • Maintained complex system of residential and commercial contracts, appraisals, accounts payable/receivable, vendor and personnel files.
  • Perform administrative tasks including data entry, scanning and filing client records, and various other tasks as required.

Top Executive Administrator Employers

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Executive Administrator Videos

Career Advice on becoming a Sales Executive by Amanda B (Full Version)

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