Find The Best Executive Administrator Jobs For You

Where do you want to work?

0 selections

Corporate Legal Executive Admin

Morgan Stanley
Arlington, VA
Morgan Stanley is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services.

As a market leader, the talent and passion of our people is critical to our success. Together, we share a common set of values rooted in integrity, excellence and strong team ethic. Morgan Stanley can provide a superior foundation for building a professional career - a place for people to learn, to achieve and grow. A philosophy that balances personal lifestyles, perspectives and needs is an important part of our culture.
*Department Profile*

The Legal and Compliance Division assists Morgan Stanley in achieving its business objectives in a manner consistent with the Firm's core values and Global Risk Management Principles, by facilitating and overseeing the Firm's management of legal, regulatory and franchise risk.

*_Job Responsibilities_*:

As an executive administrative assistant to the General Counsel - Corporate, you'll be expected to provide administrative support and perform the following duties for the team:

* Managing the day-to-day administrative affairs of the General Counsel - Corporate as well as others in the department, proactively anticipating their needs
* Maintain calendar via MS Outlook which includes scheduling meetings/ conference calls, addressing meeting conflicts
* Plan and organize internal events including event registrations, conference room reservations, multimedia support, and catering requests
* Arrange all aspects of domestic and international travel which includes booking flights, providing travel itinerary, arranging hotels and car service, assisting with international travel requirements (ie, visas, entry letters, etc)
* Prepare and submit expense reports on a timely basis for travel or business-related expenses, resolve discrepancies and missing receipts to keep balances current
* Create, edit and format documents using Microsoft Office Suite and Adobe Pro
* Collaborate and gather documents for upload onto internal and regulatory systems
* Manage team's shared sites such as Microsoft Teams, SharePoint and other collaborative sites.
* Support your dedicated team by assisting with the onboarding/offboarding of contingent workers and employees, creating and maintaining mail groups, ordering office supplies, receiving guests/visitor and handling all incoming/outgoing mail and packages
* Process invoices and create funding requests using internal platforms
* Assist on adhoc projects and provide backup coverage for other administrative assistants, as needed

* Responding to and handling confidential and sensitive information with poise, tact, diplomacy and a high degree of discretion
* Will be required to gain an in-depth of the Firm's operations, policies and procedures

*_Qualifications_*:

* Minimum 5 years of experience in an executive assistant role supporting multiple senior professionals
* Ability to handle details of a highly confidential nature and close interaction with high level contacts of a sensitive nature inside and outside of the company
* Must be flexible covering different managers' as group grows or changes
* College Degree Preferred (or 5 years of relative corporate experience)
* Excellent communication skills, both written and oral
* Strong judgment and problem-solving skills
* Strong attention to detail with a commitment to accuracy as well as solid organization/time management skills
* Must be an enthusiastic and positive team player who is willing to help out and work well with others as well as independently

* Proven ability to work in a fast-paced, multi-tasking environment. Must be versatile and flexible to shift projects as priorities change
* Able to work in a fast-paced environment and handle multiple tasks concurrently
* Proficient in the Microsoft Office suite especially PowerPoint, Excel and Outlook for email, calendar and contacts
* Knowledge of Office 365 and Microsoft Teams a plus
* Ability to be proactive and keep current with office procedures and technical training as well as all policy guidelines and compliance requirements
* Experience and knowledge of CSTO, Concur, SharePoint, Fieldglass and Ariba a plus

**Job:** **Legal and Compliance*

**Title:** *Corporate Legal Executive Admin *

**Location:** *Virginia-Arlington*

**Requisition ID:** *3186326*
29d ago

Executive Administration & Member Coordinator

Intelligent Office of Rockville, Md
Rockville, MD
Opens new tabopen new tab
Seeking a high energy engaging friendly multitasker with 3 or more years of professional office experience to join our small business family. We provide an array of services and support for hundreds of small businesses in helping them achieve positive growth.

This position plays a critical role in supporting our clients who depend on us. It's not your typical admin roll for one company.
You are a part of the professional services we provide that enables them to succeed. A sample of services our team provides include: Managing heavy volumes of calls at times to schedule appointments, convey information, connecting to the client and more Managing administrative projects Assisting clients as needed with notary, witnessing and other tasks Managing a large professional office suite utilized by our clients Managing all incoming and outgoing of mail and packages The right person for this opportunity is an accountable and dependable team player with a positive attitude and an interest in professional growth. This is an entry level salaried position offering a compensation package tied to the level of experience and your ongoing performance (salary, bonus & pay increases). Our employees are our second family that we respect and truly care for. If this sounds like the right long term opportunity for you please send your resume. Thank You! Requirements: Positive can do attitude Self motivated Quick learner Team player Ability to multitask Proficiency in using computers and typical office applications (e.g. Microsoft Office Suite) Warm, friendly and welcoming outgoing personality (proactively interacting with clients and their guests in person and on the phone). Strong communications and organizational skills Must be proficient and speak clear English. Spanish as a second language is a plus. Dependability is a must (always on time and rarely off other than when planned with the team)
recblid anj8ohw6ayrzqyto6p3lk70p711rd0
New
22h ago
Opens new tabopen new tab

Executive Ofc and Admin Spec

University of Minnesota
Remote
Primary functions 70%:
• Administrative support for Director of Student Success in ASA office
• Course evaluations - generating course and instructor evaluations, organizing surveys and raw data, sending out evaluation results to appropriate parties
• EPAs - managing the EPA dashboard, updating the system as needed, managing technology issues (EPA stands for Entrustable Professional Activities and is an assessment tool in competency-based education)
• Coordination of MNRVLR (Minnesota Rural Veterinary Loan Repayment) program
• Student support - Student club and corporate rep support - U Card access and parking reciprocity - Coordinate veterinary medicine classified site / Google groups - Tracking incoming student completion of orientation materials - Student event support - Coordination of class composites - Manage and implement rabies vaccination clinic for incoming 1st year class
• Purchasing including POs, Contracts for Professional Services and U Market orders for the Dean's Office, student clubs and college administration.
• Drafting, proofing, and/or emailing various Dean's Office and college administrative communications as well as backup coverage for CVM Dean's Office email account
• Assisting with Dean's office meetings, conference room management including setup and assisting with technology support
• Assist with mail sorting, package shipping, mailings, and ensure office supplies are stocked

Secondary functions 30%:
• Front desk support
• Coordinate travel, restaurant reservations, parking arrangements for guests, faculty, Dean, etc. for ASA and collegiate specific events
• Room scheduling for events / meetings (not courses or rotations)
• Assist with ASA and College-wide events including organizing catering, setup and clean up
• Backup for Dean's office Administrative Associate for taking minutes at meeting, and scheduling for the dean.
• Assist with Collegiate recruitment and searches
• Other duties as assigned

Salary Range: $18.67-$28.45/hr

Qualifications

All required qualifications must be documented on application materials.

Required Qualifications:
• Minimum High school diploma/GED and four years of related office experience; training/education maybe substituted for some of the years of experience.
• Basic Word / Excel (text and numerical functions), Google suites
• Able to do complex calendaring for events and meetings
• Demonstrated ability to learn new technologies
• Good communication skills (faculty, students, Disability Resource Center, ASA, house officers, departmental staff), willingness to participate in recommendations for administrative support improvements
• Good writing and editing skills to assist with grammar and proofing of documents
• Well-organized, independent worker but able to take direction as needed
• Comfortable working in a hybrid situation (a mix of working from home and on-campus)

Preferred Qualifications:
• Experience working in Canvas

About the Department

The University of Minnesota College of Veterinary Medicine affects the lives of animals and people every day through educational, research, service, and outreach programs. We are dedicated to the education of future and current veterinarians and biomedical scientists and the discovery of new knowledge and skills.

Established in 1947, the University of Minnesota College of Veterinary Medicine is Minnesota's only veterinary college. Fully accredited , the college has graduated nearly 4,000 veterinarians and hundreds of scientists.

The college's faculty is nationally and internationally recognized for teaching and research excellence. Signature research includes infectious disease, genomics, comparative medicine, raptor conservation, public health, epidemiology and dairy, swine, and avian medicine.

The college is also home to the Veterinary Medical Center , the Veterinary Diagnostic Laboratory , the Leatherdale Equine Center and The Raptor Center .

The college embraces the "One Health" concept, which aims to transform new knowledge into better health for animals, people, and the environment. The college also plays an important role in the health of the community by assuring food safety, conducting biomedical research, preventing zoonotic diseases, and enhancing our physical and psychological well-being through the care of companion animals and the protection of Minnesota's wildlife natural resources.

How To Apply

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-UOHR (8647).

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About the U of M

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.
New
2d ago

REMOTE Employer Services Executive Admin

Experian
Remote or Costa Mesa, CA
Experian's Employer Services is looking for a detailed, service-oriented Executive Assistant to join the team to support our Leadership team. If you are detail-oriented, love to deliver exceptional service, enjoy collaborating with others, and are resulted driven, we want to hear from you.
Key Responsibilities:

* Use a high level of confidentiality as the communication gatekeeper to facilitate communication, and escalate issues to ensure team deliverables are met, including the tracking and scheduling of calendar and events.
* Provide support by being able to develop and prepare Excel, and PowerPoint (must be advanced) documents and presentations.
* Be established as the subject matter expert in Outlook and SalesForce for the team, and a resource to help get the most effective and efficient use out of the software.
* Interface with the team, clients, vendors, and internal support groups in a professional and confident manner.
* Make arrangements and reservations for meetings, training, and conference calls.
* Prepare/maintain calendars, coordinate travel planning, reservations, and arrangements.
* Process expense reports.
* Liaison with facilities and technology departments for office supply and equipment requests.
* Take a lead role in onboarding new sales employees by arranging for equipment, credit card for expense, training, and email group setup, etc.
* Track multiple tasks and help set priorities, have a process for follow up communications to ensure deliverables are met
* Strong sense of urgency and accountability; reactive to the changing business needs
* Strong time management, to be able to support the virtual team and occasional virtual hours
* Requires independent, self-sufficiency and ability to maintain multiple tasks
* Help support other Admins (backup while they are out of the office)

Qualifications

* 5+ years of experience in an Executive Assistant capacity required- preferably supporting multiple executives
* Detail oriented and able to balance multiple responsibilities while prioritizing and organizing workflow
* Advanced level user of PowerPoint, Excel, SalesForce and Outlook software
* Effective verbal and written communication skills are a must
* Must have self-confidence and comfort level with exercising professional assertiveness to ensure tasks get executed by team members
* Proven track record in roles requiring confidentiality and sound judgment
* Must be able to work independently and demonstrate solid problem-solving abilities
* A track record of strong organizational skills and ability to contribute to smooth administrative and support processes
* Previous work with preparing and working with excel based financial schedules and project management a strong plus

Additional Information

All your information will be kept confidential according to EEO guidelines.

Experian is proud to be an Equal Opportunity and Affirmative Action employer. Our goal is to create a thriving, inclusive and diverse team where people love their work and love working together. We believe that diversity, equity and inclusion is essential to our purpose of creating a better tomorrow. We value the uniqueness of every individual and want you to bring your whole, authentic self to work. For us, this is The Power of YOU and it ensures that we live what we believe.
8d ago

IDEA Executive Admin (Remote option)

Oregon Shakespeare Festival
Remote or Ashland, OR
All OSF employees are expected to respect diverse ideas, races, genders, sexualities, abilities, cultures, and religions, contribute to working in an anti-racist social justice theater, and value Inclusion, Diversity, Equity, and Access (IDEA)

Perform independent, executive administrative support for IDEA staff including all scheduling, correspondence, and travel arrangements as needed. Act as the internal communication hub for information from the IDEA Department and liaison to other OSF departments. (A remote work option will be considered for the qualified candidates)

Supporting IDEA Director: The Director of IDEA, a newly created position, will develop and implement innovative strategies to operationalize antiracist structures, systems, and processes within one of the nation's largest and most important theaters. The DoIDEA will provide a vision and strategy for the integration of IDEA into all facets of OSF's operations, including fundraising, season planning, marketing, and arts education. In partnership with Human Resources, the IDEA Consultant, and other key stakeholders, this person will design, execute and monitor programs and initiatives that actively foster an anti-racist, anti-sexist, anti-homophobic, anti-ablest environment. As a member of the senior staff team, the Director of IDEA will be integral to shaping the future of the organization. The ideal candidate will be energized by change-making, and by the opportunity to implement cutting-edge IDEA strategies.
Principal Duties and Responsibilities:

+ Executive Assistant to Director of IDEA:

+ Enable the IDEA Director to work at peak efficiency, through the use of office management software and inter-personal skills, balancing competing demands for their schedule from inside and outside the Company;

+ Assist the Director of IDEA in scheduling and calendaring internal meetings and managing external requests for meetings; monitoring IDEA email, organizing materials and preparation for all meetings; receive, prioritize e-mail; make travel arrangements when needed, and process all credit card receipts and reimbursements with the Finance office.

+ Adhere to, and actively contribute to all OSF policies including, IDEA, sexual harassment, other anti-bias training, Environmental and Health & Safety

+ Ability to synchronize information and quickly handle requests of the IDEA Department from OSF staff

+ Reconciliation of IDEA Credit Card

+ Other duties as assigned.

+ Organize and coordinate the full IDEA Office by supporting the needs of all staff including organizing materials, training schedule support, department meetings and sharing/distributing information when needed.

+ Maintain the IDEA SharePoint that incudes uploading and updating documents for the OSF staff and documents specific to IDEA staff only.

+ Support with the development and implementation of special events, lecture series and conferences organized by the IDEA department.

+ Models and supports the mission and values of OSF by:

+ Demonstrating inclusive behavior.

+ Maintaining a safe working environment free from any aggression.

+ Recognizing micro-aggressions and interrupting behaviors that hinder OSF's IDEA efforts.

Requirements

Work Experience:

+ Lived experience working with IDEA-centered groups and programming and a belief in and commitment to the principles of IDEA. A continued commitment to growing and developing in this work as we continue to build strategies and implement change work through IDEA.

+ Minimum of 2+ years of experience as an Executive Assistant, program coordination, reporting directly to senior management. Microsoft Office skills, with an ability to become familiar with organization-specific programs and software.

+ Proficiency in collaboration and delegation of duties.

Qualifications/Skills: Strong organizational, schedule management, project management, and problem-solving skills with impeccable multi-tasking abilities. Ability to manage shifting and competing priorities, and to exercise good judgment and discretion; Microsoft Office Suite (Outlook, SharePoint, Word, Excel) on a PC, and advanced skills in using and creating spreadsheets and Internet collaboration tools, as well as proprietary OSF software systems; Superior written and verbal communication skills (English primarily, Multi-lingual is a plus) with a high level of writing, proof-reading and editing skills; Ability to execute projects efficiently and according to schedule. Exceptional interpersonal skills. Friendly and professional demeanor.

Physical Ability: Ability to perform administrative work using a computer for extended periods of time; up to 8 hours a day. Some light lifting, ability to run errands to other OSF departments. Requires valid Oregon Driver's license. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Other Skills, Ability and/or Knowledge: Demonstrated ability to take and transcribe oral dictation expeditiously and accurately; Flexibility in projects and schedule; Ability to work independently and to maintain a positive work atmosphere; Ability to manage employee, patron, and Board relations from diverse backgrounds.

Special Position Requirements: N/A

Special Hours Requirements: The work schedule varies and includes frequent evening and weekend hours as well as many weeks in which more than 40 hours are required.

Benefits

Amazing health, dental, and vision coverage; 403b retirement plan, STD/LTD & Basic Life Insurance; paid vacation and sick time; paid parental leave; local discounts from stores & restaurants; tickets for our shows.

Pay range: $50 -65K

OSF is committed to creating an equitable, inclusive and accessible environment and is proud to be an equal opportunity employer. We have a clear vision to be the place where Inclusion, Diversity, Equity, and Access build the foundation for talented people. Women, non-gender-binary/trans individuals, BIPOC (Black, Indigenous, and People of Color), and people with disabilities are STRONGLY encouraged to apply! Please join us as we shift the narrative and grow our organization into a true representation of Inclusion.
New
6d ago

Executive Administrator

Cushman & Wakefield Inc.
Remote or New York, NY
Job Title

Executive Administrator

Job Description Summary

Cushman & Wakefield's New York Midtown Branch is seeking an Executive Administrative Assistant to support a group of our most successful brokers in handling all administrative tasks required to facilitate the transaction of C&W's real estate business, as well as play a significant role in increasing broker productivity.

Job Description

Responsible for providing administrative support to senior level executives (those responsible for leading a business/market, corporate department or service line). Interface with internal and external parties with respect to highly sensitive issues on behalf of management. Interact with a diverse group of internal and external customers at all levels of the organization.

Responsibilities

* Provide administrative support to senior-level executives
* Work independently and/or within a team on special non-recurring and ongoing projects
* Act as liaison with other departments and outside agencies; including executive-level staff
* Manage executive calendar/schedule; schedule and organize complex activities such as meetings and travel
* Initiate and respond to executive correspondence as well as handle confidential and non-routine information
* Prepare expense reports, obtain receipts as needed, and reconcile all credit card charges accurately within the required deadlines each month
* Update executive's contacts, keeping current telephone numbers and email addresses
* Organize and maintain both electronic and on-hand filing systems
* Maintain executive's to-do list as necessary
* Keep track of executive's licenses, memberships and subscriptions; assist with renewals when necessary

Minimum Qualifications

* 5-10 years of EAA experience
* Real estate background preferred but not required
* Bachelors degree desirable

Requirements

* Ability to communicate and respond effectively
* Demonstrated poise, tact, and diplomacy; appropriate work ethic/commitment level
* Proficiency with Microsoft Office Suite
* Excellent verbal and written communication skills
* Independent judgment is required to plan, prioritize, and organize a diverse workload
* Ability to be a team player
* Take initiative and have a sense of urgency
* Excellent phone and organization skills
* Ability to set priorities, meet deadlines and multitask
* Proven record of providing both internal and external customer service
* Ability to handle sensitive information with discretion
* Flexible work schedule
* Excellent attendance and punctuality
* Stable employment background
*

Physical Requirements

* Involves work of a general office nature; typically includes extended periods of sitting and/or operation of a computer
* In-office role, limited remote work
* Ability to speak clearly so others can understand you
* Ability to read and understand information and ideas presented orally and in writing
* Ability to communicate information and ideas in writing and orally so others will understand

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.
35d ago

Executive Administrator

Cushman & Wakefield
Remote or New York, NY
Job Title

Executive Administrator

Job Description Summary

Cushman & Wakefield's New York Midtown Branch is seeking an Executive Administrative Assistant to support a group of our most successful brokers in handling all administrative tasks required to facilitate the transaction of C&W's real estate business, as well as play a significant role in increasing broker productivity.

Job Description

Responsible for providing administrative support to senior level executives (those responsible for leading a business/market, corporate department or service line). Interface with internal and external parties with respect to highly sensitive issues on behalf of management. Interact with a diverse group of internal and external customers at all levels of the organization.

Responsibilities

* Provide administrative support to senior-level executives
* Work independently and/or within a team on special non-recurring and ongoing projects
* Act as liaison with other departments and outside agencies; including executive-level staff
* Manage executive calendar/schedule; schedule and organize complex activities such as meetings and travel
* Initiate and respond to executive correspondence as well as handle confidential and non-routine information
* Prepare expense reports, obtain receipts as needed, and reconcile all credit card charges accurately within the required deadlines each month
* Update executive's contacts, keeping current telephone numbers and email addresses
* Organize and maintain both electronic and on-hand filing systems
* Maintain executive's to-do list as necessary
* Keep track of executive's licenses, memberships and subscriptions; assist with renewals when necessary

Minimum Qualifications

* 5-10 years of EAA experience
* Real estate background preferred but not required
* Bachelors degree desirable

Requirements

* Ability to communicate and respond effectively
* Demonstrated poise, tact, and diplomacy; appropriate work ethic/commitment level
* Proficiency with Microsoft Office Suite
* Excellent verbal and written communication skills
* Independent judgment is required to plan, prioritize, and organize a diverse workload
* Ability to be a team player
* Take initiative and have a sense of urgency
* Excellent phone and organization skills
* Ability to set priorities, meet deadlines and multitask
* Proven record of providing both internal and external customer service
* Ability to handle sensitive information with discretion
* Flexible work schedule
* Excellent attendance and punctuality
* Stable employment background
*

Physical Requirements

* Involves work of a general office nature; typically includes extended periods of sitting and/or operation of a computer
* In-office role, limited remote work
* Ability to speak clearly so others can understand you
* Ability to read and understand information and ideas presented orally and in writing
* Ability to communicate information and ideas in writing and orally so others will understand

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.
35d ago

Executive Admin

Randstad Us
Beltsville, MD
**job details:**

+ location:Beltsville, MD

+ salary:$70,000 - $80,000 per year

+ date posted:Monday, September 20, 2021

+ experience:Experienced

+ job type:Permanent

+ industry:Portrait studio

+ reference:AB_3756934

+ questions:margaret.hay@randstadusa.com301-860-0618

**job description**

Executive Admin

- Ability to manage several projects simultaneously while working under pressure to meet critical deadlines - Proactive with excellent follow-up and a sense of urgency. - Proficiency with Mac OS & Google Workspace (Calendar, Drive, Slides, etc)- Excellent written and verbal communication skills - Team player - Creative problem solving - you aren't timid about responding to and handling sensitive and complex situations - Ability to provide clear and concise oral and written communication to all levels of employees within the company

Responsibilities

n/a

Skills

+ Creating Presentations

+ Problem Solving

+ Executive

+ Scheduling

+ Decision Making

Education

+ Associates

Qualifications

+ Years of experience: 10 years

+ Experience level:Experienced

Shift: First

Working hours: 8 AM - 4 PM

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.
29d ago

Executive Admin

NTT Data Corporation
Washington, DC
NTT DATA Services strives to hire exceptional, innovative and passionate individuals who want to grow with us. If you want to be part of an inclusive, adaptable, and forward-thinking organization, apply now.

We are currently seeking a Executive Admin to join our team in Washington, District of Columbia (US-DC), United States (US).
NTT DATA seeks a Junior level Executive Administrator to support the Client's Financial office.

Duties and Responsibilities:

* Receives telephone calls and visitors to the office. Controls access to the office and insures that only visitors properly cleared are authorized entry. Notifies staff members of visitors or incoming telephone calls. Takes messages from, and gives messages to, visitors and callers when staff members are unavailable.
* Maintains an up-to-date telephone listing of staffs under the CFO and card file of addresses of departments and agencies.
* Maintains telephone-recording equipment. Prepares recorded greetings and activates off duty telephone answering machine(s) when required. Plays back and transcribes messages on a regular basis.
* Receives, reviews, and distributes incoming mail. Immediately notifies appropriate staff member when material is received via FAX transmission and places in appropriate internal mailbox.
* Serves as the primary administrative services point-of-contact for approximately 60 government employees;
* Will be responsible for arranging and documenting meetings as necessary;
* Will draft, route, and track all formal documentation created by the staffs;
* Responsible for drafting, routing and tracking all formal documentation created by the staffs within the routing electronic documents process as well as those outside of the electronic process.
* Ensures documents are in the proper format, and that spelling, punctuation, capitalization, and grammar have been verified.
* Consults with document author to resolve questionable material. Responsible for preparing all staff document for final copy and distribution.
* Performs substantive clerical duties such as one or more of the following:
* Maintains adequate levels of office supplies and orders additional supplies as needed. Receives reports of malfunctioning equipment from employees. Coordinate's repair of the equipment by contacting the responsible point of contact.
* Receives electronic invoices and/or date stamps paper invoices; scans and saves both invoices to the designated location then routes invoices to the appropriate receiving official for signature and acceptance via email. Tracks to ensure that invoices receipt/acceptance has a quick turnaround. Records received invoices in the invoice log tracker.
* Directly assists with other financial management processes, to include invoice payment, preparation of supporting documentation, and travel services.
* Receives and prepares transmittal of currency for erroneous checks.
* Maintains absentee RMP calendar and sends out daily Facility, Acquisitions and Budget Status report.

Position Knowledge, Skills, and Abilities

* Skill in operating a computer terminal or personal computer with additional function keys to produce a wide range of Microsoft Office Word and Excel documents. Requires use of advanced software functions to enhance productivity or to satisfy the needs of complex formats, e.g., automatic generation of indices and tables of contents; importation of graphics; creation of glossaries; and precise alignment of multiple columns.
* Skill in operating a telephone answering system to refer callers to appropriate staff members. Skill in meeting and dealing with people in a courteous and tactful manner and refer visitors to appropriate staff members or other agencies.
* Knowledge of grammar, spelling, capitalization, punctuation, and commonly used specialized terminology to prepare material correctly from a variety of draft or preliminary sources.
* Knowledge of office practices and clerical procedures to include electronic filing, scanning and faxing.
* Requires a level of thoroughness to ensure that small details are not overlooked.
* Skill in document meeting minutes and track deliverables and deadlines.
* Knowledge of Client regulations pertaining to the preparation and maintenance of T&A records. Knowledge of Client policies and procedures to complete and travel forms and check associated costs.
* Knowledge of financial management procedures and policies to assist with processing payments, verify that sufficient funds are available, prepare supporting documentation, and support travel services.
* Knowledge of budgetary documents and reports to recognize and process adjustments and maintain status of funds.
* Knowledge of Client check handling procedures. Knowledge of Client internal controls related to check controls.

Position Requirements:

US Citizen and clearable for public trust clearance

* Min Two years of experience as an Executive Administrator
* Bachelor's Degree (4 additional years of experience with an Associates or 8 additional years of experience will substitute a degree)

About NTT DATA Services

NTT DATA Services is a global business and IT services provider specializing in digital, cloud and automation across a comprehensive portfolio of consulting, applications, infrastructure and business process services. We are part of the NTT family of companies, a partner to 85 % of the Fortune 100.

NTT DATA Services is an equal opportunity employer and will consider all qualified applicants for employment without regard to race, gender, disability, age, veteran-status, sexual orientation, gender identity, or any other class protected by law. To learn more, please visit https://us.nttdata.com/en/about-us/content/diversity-and-inclusion. Furthermore, NTT DATA Services will make accommodations for eligible applicants on a case-by-case basis. Please email EEOOfficer@nttdata.com for assistance.
47d ago

Executive Administrative Aide

Prince George's County Government
Largo, MD
Nature and Variety of Work

Located in the heart of the Baltimore/Washington corridor, Prince George's County borders Washington D.C. and is just 37 miles south of the city of Baltimore. Encompassing almost 500 square miles, with over 900,000 residents Prince George's County has an urban atmosphere that still manages to provide a scenic and peaceful place to live, work, and play.

Prince Georges County's Office of the Sheriff is seeking an Executive Administrative Aide.

About this Position:

This position provides administrative support to the Director, Deputy Director and Administration Division of the Office of Finance. The incumbent will perform highly responsible administrative and executive secretarial work requiring the knowledge, experience, and initiative to perform assignments that may not be covered by established procedures. In addition, the incumbent must have strong verbal and written communication skills, should exercise sound independent judgment, and should successfully organize and prioritize work in accordance with established deadlines.

Examples of Work

* Receive incoming mail, prepare and maintain a daily log of correspondence, and disseminate items to the appropriate personnel
* Greet visitors, answer and screen incoming calls, and respond to routine questions
* Review and process timesheets for the Administration Division. Process corrections, when needed
* Prepare and submit to the Chief Administrative Officer the biweekly Front Burner Report, which provides an overview of the agency's important events, meetings, and/or information
* Draft and proofread correspondence, memoranda, reports, and statistical data
* Develop Departmental directives, policies, and operating procedures for supervisory review
* Recommend methods for improving operational efficiency within the Department
* Research and investigate inquiries from members of the public and elected officials, and prepare verbal or written responses
* Ensure that organizational charts and employee contact sheets are current
* Schedule meetings and maintain the Director's calendar
* Prepare and disseminate meeting agendas
* Take meeting notes, when needed, and share with relevant parties
* Prepare expenditure documents, including purchase requisitions, required for acquisition of materials, supplies, equipment and services for the Administration Division in compliance with County requirements
* Process payment of Administration Division invoices
* Prepare credit card reconciliations and maintain the Purchasing Card Log
* Analyze monthly financial system reports for the Administration Division's expenditures and research any unusual or questionable transactions
* Maintain receipts and supporting documentation to reconcile posted to actual expenditures
* Track, update, and project spending patterns against the budget for the fiscal period to ensure compliance with spending controls and appropriation amounts
* Track Department contract term dates, and advise Managers of approaching expiration dates
* Provide back-up assistance in administrative matters not under their direct control and in the coordination of recruitment activities, including preparing and submitting request-to-hire packages to the Office of Human Resources Management (OHRM) and the Office of Management and Budget (OMB), review and posting job announcements to job boards, coordinating and scheduling interviews with job candidates, and submitting background investigation requests
* Manage conference registrations and membership dues
* Coordinate travel arrangements and review all travel packages for the Department
* Prepare and submit mileage and travel expense reimbursement requests

Minimum Qualifications

Must have experience at the Administrative Aide IV level equal to the length of the probationary period; or Associates degree in Business Administration or Secretarial Science and three (3) years of senior level secretarial/administrative experience which involved working with the public, office management and operational details, and staff supervision. Any equivalent combination of relevant training, education and experience will also be accepted. Applicants must be proficient in typing and shorthand where required.

PREFERRED QUALIFICATIONS:

* Strong verbal and written communication skills
* Strong organizational skills and attention to detail
* Working knowledge of County administrative procedures and policies
* Intermediate to advanced proficiency with Microsoft Word
* Intermediate knowledge proficiency with Microsoft Excel
* Experience using Enterprise Resource Planning systems

Additional Information

DURATION OF ELIGIBILITY: Candidates will be selected from a temporary register of eligible candidates, which will become effective approximately four (4) weeks after the closing date. Once a selection has been made, the register will expire.

ELIGIBILITY TO WORK: Under the Immigration Reform and Control Act of 1986, an employer is required to hire only U.S. citizens and lawfully authorized alien workers. Applicants who are selected for employment will be required to show and verify authorization to work in the United States.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I-9 is completed. For information on E-Verify, or if you believe the County has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888-897-7781 or visit their website at dhs.gov/e-verify.

CLOSING DATE: ONLY ONLINE APPLICATIONS WILL BE ACCEPTED. Applications must be submitted by 11:59p.m. Eastern Standard Time (EST) on October 18, 2021.

Prince George's County Government is an Equal Opportunity/Affirmative Action Employer Committed to Diversity in the Workplace
New
4d ago

Executive Administrative Partner, Admin Coverage Program

Facebook
Washington, DC
34d ago

Executive Administrator 2

Salient CRGT
Washington, DC
60d+ ago

TS Cleared Executive Administrator (DHS experience is a plus)

Latitude, Inc.
Washington, DC
33d ago

Executive Administrative Specialist

Us Government Other Agencies and Independent Organizations
Washington, DC
12d ago

Exec Admin Coordinator

Pepco Energy Services
Washington, DC
21d ago

Executive Ofc and Admin Spec

University of Minnesota
Remote
New
5d ago

Executive Ofc and Admin Spec

University of Minnesota
Remote
16d ago

Executive Ofc and Admin Spec

University of Minnesota
Remote
60d+ ago

Executive Administrator - PRIME Institute

University of Minnesota
Remote
60d+ ago

Executive Administrative Partner

Facebook
Washington, DC
New
2d ago

Executive Administrative Partner, State & Local Policy

Facebook
Washington, DC
15d ago

Executive Administrative Partner, State & Local Policy

Facebook
Washington, DC
21d ago

Executive Administrative Partner

Facebook
Washington, DC
60d+ ago

Executive Coordinator

Kforce
McLean, VA
27d ago

Executive Secretary

Metronome
Chantilly, VA
60d+ ago

Sr. Office 365 Administrator

Fireeye Inc.
Reston, VA
8d ago

Executive Coordinator, McLean, VA (Mclean, VA, US)

Mars
McLean, VA
50d ago

Sr. Office 365 Administrator

Fireeye, Inc.
Reston, VA
19d ago

Executive Secretary 11

State of Michigan
Remote or Lansing, MI
New
3d ago

Executive Coordinator

Harvard University
Remote or Cambridge, MA
49d ago

Executive Secretary 1

State of Pennsylvania
Remote or Harrisburg, PA
8d ago

Security Administrative Specialist - Senior

Parsons Commercial Technology Group Inc.
Chantilly, VA
New
1d ago

Executive Business Administrator

Microsoft Corporation
Reston, VA
14d ago

Executive Director/Administrator

Sunrise Senior Living
North Bethesda, MD
28d ago

Senior Executive Admin/Systems Integrator

SAIC
Reston, VA
Opens new tabopen new tab
New
1d ago
Opens new tabopen new tab

Sr. Executive Admin

Red Wing Shoe Company, Inc.
Remote or Red Wing, MN
38d ago

Senior Executive Admin/Systems Integrator

SAIC (Science Applications Int.)
Reston, VA
27d ago

Senior Executive Admin/Systems Integrator

Engility Corporation
Reston, VA
26d ago

ITS Governance Administrator and Executive Admin

George Mason University
Fairfax, VA
8d ago

Sr Executive Administrator (Remote)

American Specialty Health
Remote or Fort Worth, TX
49d ago

Average Salary For an Executive Administrator

Based on recent jobs postings on Zippia, the average salary in the U.S. for an Executive Administrator is $51,538 per year or $25 per hour. The highest paying Executive Administrator jobs have a salary over $76,000 per year while the lowest paying Executive Administrator jobs pay $34,000 per year

Average Executive Administrator Salary
$51,000 yearly
$25 hourly
Updated October 19, 2021
34000
10 %
51000
Median
76000
90 %

Highest Paying Cities For Executive Administrator

0 selections
CityascdescAvg. salaryascdescHourly rateascdesc
New York, NY
$70,153
$33.73
Rockville, MD
$67,553
$32.48
San Jose, CA
$65,099
$31.30
Philadelphia, PA
$63,836
$30.69
North Chicago, IL
$59,788
$28.74
Arlington, VA
$57,983
$27.88

5 Common Career Paths For an Executive Administrator

Office Manager

Office managers oversee the entire workplace. They maintain office processes and services to ensure that everything is running well. They manage office supplies by managing inventory and procurement procedures. They also device filing systems, create needed and relevant office policies, and ensure that all the policies are being followed. As a way to make sure that the office is in top shape, office managers supervise most of the logistical aspects inside the office. They also provide support to both management teams and the rest of the employees. They often act as the bridge between the two and would sometimes even assist in the training of new employees.

Manager

Managers are responsible for a specific department, function, or employee group. They oversee their assigned departments and all the employees under the department. Managers are responsible that the department they are handling is functioning well. They set the department goals and the steps they must take to achieve the goals. They are also in charge of assessing the performance of their departments and their employees. Additionally, managers are responsible for interviewing prospective candidates for department vacancies and assessing their fit to the needs of the department. Managers also set the general working environment in the department, and they are expected to ensure that their employees remain motivated.

Executive Assistant/Office Manager

An executive assistant/office manager specializes in administrative support tasks within an office or an organization. One of their primary responsibilities includes assisting the director or head of an office by responding to calls and inquiries, handling correspondence, arranging appointments and meetings, managing schedules, and reporting necessary updates. They must also monitor inventory and procure necessary supplies, process documentation, and perform other tasks to support staff. Furthermore, an executive assistant/office manager may take part in the preparations and approval of the payroll, budget, and other necessary databases concerning employees and departments.

Assistant To Executive Vice President

Assistants to executive vice presidents are responsible for managing the day to day operation and administrative activities of the executive vice presidents. They have varied roles and responsibilities, which include organizing the workflow of the executive vice president, preparing for meetings, and monitoring schedule. They are also expected to respond to the electronic mail as per the VP's request, prepare papers and documents, and handle all aspects of the VP's vacation and travel. This position is essential in helping the VP manage and prioritize competing demands for attention and time.

Assistant Manager

An assistant manager provides assistance and support to the direct manager in ensuring that the business runs smoothly with guaranteed satisfaction. An associate manager helps organize daily projects and manages employees to make sure that tasks are being done in a timely and accurate manner. Assistant managers are also expected to develop a good relationship with the whole workforce and clients to contribute to a successful and healthy workplace. An assistant manager is also required to present practical strategies for business growth, monitor daily operations, and communicate with clients for any possible suggestions and complaints.

Illustrated Career Paths For an Executive Administrator