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Top Executive Administrator Skills

Below we've compiled a list of the most important skills for an Executive Administrator. We ranked the top skills based on the percentage of Executive Administrator resumes they appeared on. For example, 7.8% of Executive Administrator resumes contained Office Supplies as a skill. Let's find out what skills an Executive Administrator actually needs in order to be successful in the workplace.

The six most common skills found on Executive Administrator resumes in 2020. Read below to see the full list.

1. Office Supplies

high Demand
Here's how Office Supplies is used in Executive Administrator jobs:
  • Maintained office supplies inventory/stock to determine inventory and anticipated needs placing and expediting orders for supplies; verified receipt of supplies.
  • Monitored departmental expenses for office supplies and maintained inventory within budget.
  • Managed office supplies budget and procured items per procurement policy.
  • Maintained office equipment and monitored/ordered kitchen and office supplies.
  • Monitored office supplies and pharmaceutical luncheons.
  • Processed requisitions for reimbursements, memberships, office supplies, equipment, and seminar registration in accordance with the office budget.
  • Accomplished all administrative task including the requisitioning and maintenance of 200+ publications, forms, manuals, regulations and office supplies.
  • Processed and tracked internal purchase requests, ordered office equipment and office supplies, managed office moves and space planning.
  • Completed all office related duties; service walk-in customers, answer telephones, faxing, maintain office supplies and filing.
  • Managed day-to-day business operations which includes processing invoices, purchase of office supplies, on/off board employees, process payroll.
  • Performed office bookkeeping for accounts receivable, processed bank deposits and managed office supplies and other office related expenses.
  • Answered staff inquiries, ordered and expedited office supplies and maintenance supplies, processing purchase requisitions and tracking invoices.
  • Initiated, implemented, and monitored a cost-savings program that saved over $3,000 a year in office supplies.
  • Coordinated of office and bookkeeping functions, including company expense reports, vendor relations, and maintaining office supplies.
  • Conducted in-depth research utilizing various reporting resources, maintained files and office equipment, and purchased office supplies.
  • Processed requisitions for office supplies, furniture and gaming equipment in a timely, most cost effective manner.
  • Ordered all office supplies and maintain the division level office to ensure the entire state programs ran efficiently.
  • Selected to lead a team of 15 administrators and managed project to reduce expenditures for office supplies.
  • Maintained office supplies - ordered, kept inventory, tracked expenses, and negotiated pricing with vendors.
  • Ordered office supplies, maintain kitchen; order snacks, coffee, equipment, purchase orders.

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2. Expense Reports

high Demand
Here's how Expense Reports is used in Executive Administrator jobs:
  • Prepared travel expense reports for international and domestic travel including foreign exchange conversion and reconciliation of American Express reports.
  • Coordinated and processed domestic and international business travel, logistics, expense reports and reconciliation.
  • Processed expense reports; ensured timely submission resulting in employees obtaining their reimbursements quickly.
  • Processed complex expense reports for international/domestic travel and general business for assigned members.
  • Coordinated business travel; reconciled corporate credit cards and prepared expense reports.
  • Coordinated domestic and international travel and prepare expense reports immediately upon return.
  • Processed invoices and expense reports adhering to company guidelines and Sarbanes-Oxley compliance.
  • Prepared expense reports ensuring revenue cycle coincided with monthly projected budgets.
  • Audited and processed expense reports and converted international currencies if necessary.
  • Arranged all travel and accommodation arrangements; generated expense reports.
  • Reconciled monthly credit card statements and prepared/submitted expense reports.
  • Coordinated with executive staff on preparation of expense reports.
  • Verified and approved expense reports submitted by contractors.
  • Administered department business trip activities and Expense Reports.
  • Reconciled department expenses & audited expense reports.
  • Prepared expense reports for senior level executives.
  • Prepared expense reports and analyzed daily deposits.
  • Prepared expense reports and tracked reimbursement.
  • Maintained statistical spreadsheets and expense reports.
  • Completed timely and comprehensive expense reports.

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3. Powerpoint

high Demand
Here's how Powerpoint is used in Executive Administrator jobs:
  • Created spreadsheets and databases to manage and present information; Developed PowerPoint presentations and event planning materials for management.
  • Developed innovative PowerPoint presentation used by the office for company audits as well as employee Benefits enrollment assistance.
  • Reviewed, compiled and updated PowerPoint slide presentations as directed by higher echelons for distinguished visitor's briefings.
  • Created new system with Microsoft Excel and PowerPoint to increase accountability and efficiency of processing personnel actions.
  • Supported the Consumer Marketing organization, concentrating on creating various PowerPoint presentations for upper management.
  • Prepared the department's Annual Operating Procedures and Strategic Operating Plans presentations using PowerPoint Applications.
  • Compiled PowerPoint presentations presented to President and Executive Vice President in monthly legal briefing meetings.
  • Produced PowerPoint presentations, compiled and typed correspondences including miscellaneous forms and documents.
  • Designed and implemented yearly marketing campaigns through Microsoft Publisher/PowerPoint and Excel.
  • Prepared and disseminated reports and PowerPoint presentations for board meetings.
  • Performed administrative duties, including PowerPoint presentations and regional correspondence.
  • Controlled PowerPoint presentations for executive speakers at meetings and seminars.
  • Created PowerPoint presentations for monthly and bi-weekly departmental meetings.
  • Developed innovative PowerPoint presentation for bi-annual national sales meetings.
  • Developed marketing materials in PowerPoint and Microsoft Office.
  • Prepared PowerPoint briefings for presentation by regional managers.
  • Developed PowerPoint presentations for sales and marketing meetings.
  • Prepared agendas and PowerPoint presentations for various meetings.
  • Organized team meetings/meeting agenda and created PowerPoint presentations.
  • Created and presented monthly financial PowerPoint presentations.

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4. Scheduling Meetings

high Demand
Here's how Scheduling Meetings is used in Executive Administrator jobs:
  • Provided comprehensive support for executive level staff including scheduling meetings, coordinating travel, and effectively managing all essential tasks.
  • Maintained appointment calendars; scheduling meetings and appointments when necessary.
  • Managed calendars and activities to include identifying and managing the priorities for the day, scheduling meetings and prioritizing meeting requests.
  • Maintained Rick Marsh's appointments by planning and scheduling meetings, conferences, teleconferences, and travel using Ms Office.
  • Maintained the CEO and Executive's appointment schedules, planned and scheduling meetings, conferences, teleconferences, and travel.
  • Maintained executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, travel and annual fundraisers.
  • Worked independently on scheduling meetings with various city officials, CEO's and property owners using personal business connections.
  • Provided comprehensive support to CEO which included scheduling meetings, coordinating travel, and managing all essential tasks.
  • Coordinated executive's appointment schedule by planning and scheduling meetings, conferences and travel.
  • Maximized productivity by maintaining multiple calendars, scheduling meetings, arranging travel, tracking expenses and prioritizing e-mail for directors.
  • Provided administrative support including organizing and scheduling meetings; word processing Scheduled interviews, processed expense reports and maintained filing systems

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5. Customer Service

high Demand
Here's how Customer Service is used in Executive Administrator jobs:
  • Updated Directory for internal monthly distribution throughout United HealthCare offices and acted as customer service liaison for executive level claim appeals.
  • Supervised company operations, business relations, customer service, and distribution of products for this wholesale company.
  • Administered customer service operations and status updates responding to approximately 20-25 emails orders from customers daily.
  • Served as senior customer service representative, responding to issues not satisfactorily resolved at branch level.
  • Demonstrated ability to defuse angry customers while enhancing department's image for excellent customer service.
  • Provided direction and focus for customer service, developing procedures for interfacing with corporate clients.
  • Provided superior customer service and support through successful collaboration with numerous clients.
  • Increased membership with customer service, community outreach, education and advertising.
  • Performed telephone customer service, scheduled appointments as well as greet/direct visitors.
  • Presented periodic 1/2-hour personal development training to the Customer Service unit.
  • Provided superior customer service to internal as well as external customers.
  • Deciphered and routed customer service calls with courtesy and professionalism.
  • Resolved customer service issues and back office accounting reconciliation.
  • Improved patient satisfaction, creating customer service measurement tools.
  • Handled all incoming calls and provided professional customer service.
  • Developed and promote positive effective customer service relations.
  • Fielded member questions expeditiously to optimize customer service.
  • Provided superior customer service to promote productivity.
  • Conceptualized and sponsored hospital-wide Customer Service Program.
  • Performed telephone customer service duties.

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6. Financial Statements

high Demand
Here's how Financial Statements is used in Executive Administrator jobs:
  • Performed accounting functions including general and payroll, preparation of financial statements, budget preparation and analysis.
  • Maintained company documents and financial statements to ensure compliance with federal and state regulation.
  • Prepared monthly financial statements, recorded financial transactions and reconciled bank statements.
  • Prepared monthly financial statements including job costs reports.
  • Prepared invoices, reports, memos, letters, financial statements and other documents using Microsoft Office Suite, Act!
  • Prepared, examined and analyzed accounting records, financial statements with quality attention to the details.
  • Created financial statements and communicated them with stakeholders in the nonprofit organization, including the IRS.
  • Generated weekly internal financial statements, balance sheets, income statement.
  • Maintained, recorded, and filed away financial statements and records.
  • Prepared financial statements for 13 small to mid-size companies.
  • Prepared and maintained monthly client billings and financial statements.
  • Organized financial statements and guest data using spreadsheets.
  • Prepared reports, memoranda, letters, and financial statements for senior staff.
  • Examined and analyzed financial statements, bondingcapabilities, project performance, construction supervisory personnel experience, and legal/administrative proceedingsinvolving the contractor.

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7. Payroll

high Demand
Here's how Payroll is used in Executive Administrator jobs:
  • Maintained and submitted weekly Payroll records and information for approximately 50 salaried and hourly employees.
  • Designed and introduced an online payroll process that significantly reduced errors and processing time.
  • Assisted with payroll preparation and entered data into cumulative payroll documents.
  • Coordinated employee scheduling, facilitated customer relations, and managed payroll.
  • Prepared and submitted required payroll for certificated and classified staff.
  • Revised time management for employees to eliminate excessive payroll overtime.
  • Calculated biweekly payroll for hourly employees and processed employee benefits
  • Prepared monthly payroll reports for workers compensation insurance.
  • Delegated workload, approved time/attendance and managed payroll.
  • Approved payroll and managed confidential personnel records.
  • Maintained payroll systems, including certified payroll
  • Processed payroll and managed company checkbooks.
  • Generated weekly/monthly/quarterly and annual payroll reports.
  • Handled the financial bookkeeping/payroll procedures.
  • Managed office operations; phones, equipment, payroll, accounts payable and accounts receivable, and balanced all accounts monthly.
  • Developed and maintained central billing coordinating all billing, accounts payable, accounts receivable, payroll, EMR and HMIS systems.
  • Performed a variety of administrative duties such as processing bills, vouchers, requests, payroll, personnel, and budgets.
  • Processed benefit and payroll action forms on terminations, transfers, salary increases, new employees and all related correspondence.
  • Organized departmental files, maintained payroll records, phone messages, correspondence, mail, faxes, and meeting coordinator.
  • Handled accounts payable and receivable, payroll, prepared bank deposits, controlled inventory, and maintained equipment and technology.

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8. Special Projects

high Demand
Here's how Special Projects is used in Executive Administrator jobs:
  • Coordinated and managed special projects including working collaboratively with staff to assure that project deadlines are met.
  • Organized and coordinated executive internal and external relations efforts and oversee special projects, particularly regarding FINRA.
  • Provided administrative support for new business developments and assisted on executive level with special projects.
  • Participated in special projects and prepared a variety of statistical reports as needed.
  • Created and maintained internal SharePoint Portal for several Divisions and Special Projects.
  • Generated reports and presentations pertaining to company operations and ongoing special projects.
  • Coordinated special projects including extensive Internet research and crime scene analysis.
  • Coordinated special projects and studies and prepared associated briefings and presentations.
  • Organized events and coordinated special projects as assigned by executives.
  • Spearheaded and oversaw management and implementation of special projects.
  • Supported executive director with ongoing and special projects.
  • Managed special projects and process improvements.
  • Worked special projects for government contracts
  • Assisted BNSF Directors and Supervisors in organizing recognition events, meetings, and other special projects in coordinating with numerous hotels.
  • Collaborated with other team members and conducted meetings directed to inform dignitaries from allied countries on special projects and events.
  • Conducted research and special projects and assures implementation of programs developed and initiated by the Mayor and City Council.
  • Managed office systems, switchboard and its personnel, special projects, travel, and scheduling for owners.
  • Coordinated with cross-functional teams on special projects for the development of plans for Disaster Recovery and Records Management.
  • Coordinated special projects and administrative support for teams of five to thirty professionals over an eight-year tenure.
  • Organized departmental meetings, staffing needs, travel scheduling and accommodations, & various special projects needs.

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9. Office Procedures

high Demand
Here's how Office Procedures is used in Executive Administrator jobs:
  • Assisted in developing and managing office procedures and protocols.
  • Organized office procedures for Administration & Bookkeeping.
  • Implemented office procedures to ensure stable operations.
  • Restructured office procedures to increase efficiency.
  • Established and updated office procedures.
  • Organized and evaluated office procedures in a complex work environment to ensure an effective and efficient flow of work.
  • Coordinated office activities and schedules; develop and recommend office procedures and systems; ensure smooth office operations.
  • Implemented new office procedures which resulted in many processes being streamlined for better efficiency.
  • Developed and managed new office procedures for CEO, Vice President and Managing Directors.
  • Implemented new office procedures and documents to make the company work more efficiently.
  • Advised and trained staff on system/software updates, and office procedures.
  • Established office procedures and systems, vendor contracts and relations.
  • Developed, recommended office procedures and systems to ensure smooth office operations.

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10. Confidential Information

high Demand
Here's how Confidential Information is used in Executive Administrator jobs:
  • Assisted in research, preparation and distribution of documents, reports and presentations; handled confidential information with discretion
  • Handled highly sensitive confidential information regarding President's personal business along with other employees' personal data.
  • Established close communication with physicians and secured confidential information regarding patient treatments, medications and test results.
  • Collaborated with executive level persons in the US and globally and managed highly sensitive and confidential information.
  • Maintained executive record keeping and filing system and handled considerably high volume of confidential information.
  • Created and maintained spreadsheets of confidential information including patient and financial information.
  • Maintained confidential information regarding all merger/acquisition, company developments and personnel records.
  • Handled sensitive and confidential information with discretion to protect proprietary data.
  • Handled all highly sensitive confidential information for the department.
  • Prepared and handled numerous types of confidential information.
  • Maintained the strictest confidence of all confidential information.
  • Handled private and confidential information on regular basis.
  • Prepared and maintained sensitive and confidential information.
  • Handled sensitive and confidential information/situations.
  • Handled multiple tasks and prioritize while working in a fast paced environment and Secured confidential information.
  • Established and maintained administrative files, books, confidential information, presentations, and reports.
  • Handled confidential information Filing and answering the phones Activities

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Jobs With Trending Skills

11. Personnel Files

high Demand
Here's how Personnel Files is used in Executive Administrator jobs:
  • Maintained all personnel files with strict confidentiality and filed all sensitive information consistent with record handling and retention requirements.
  • Experienced in preparing confidential and sensitive documents which include personnel files and security clearance information.
  • Developed and maintained personnel files, both electronically and paper.
  • Maintained company database, personnel files and contracting paperwork.
  • Monitored behavior systems maintain personnel files and records.
  • Researched, prepared, filed, and maintained records, reports, personnel files, and customer inventories.
  • Implemented a (currently utilized) system to improve organization of the Commissioners' personnel files.
  • Maintained personnel files, employee payroll, liaison between the corporation government and city agencies.
  • Assisted the Human Resources Department with auditing of personnel files and new hire orientation.
  • Provided office orientation for new hires and maintained all personnel files.
  • Maintained personnel files, attendance records, schedules and appointment calendars.
  • Managed Human Resources functions and maintained personnel files for multiple sites.
  • Administered HR services, employee benefits and maintained personnel files.
  • Created and maintained personnel files for all affiliate Managing Directors.
  • Maintained employee training, medical, and personnel files.
  • Maintained accurate, complete and current personnel files.
  • Handled office correspondence and employees personnel files.
  • Filed time sheets, personal information relating to personnel files, and all paperwork relating to county vendors.
  • Functioned as Human Resources Advisor, interviewing and screening applicants and managing personnel files.

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12. Human Resources

high Demand
Here's how Human Resources is used in Executive Administrator jobs:
  • Performed administrative and wide-ranging support to the Founder/Laboratory Director, including human resources, recruitment, and special projects.
  • Maintained local human resources, financial and operational file system and regularly audited and updated to ensure accuracy.
  • Performed general secretarial and administrative work assignments for the Southwest Regional Sales Director and Human Resources manager.
  • Provided exceptional administrative and operation support for the coordination of agency-wide human resources policies and procedures.
  • Managed human resources activities including monthly insurance enrollments and reconciliation, and employee hiring programs.
  • Supported human resources functions by coordinating travel and interview schedules for out-of-town candidates.
  • Developed and maintained on site process for Human Resources vetting and associate assimilation.
  • Handled human resources functions, including personnel supervision and training and development.
  • Amended, endorsed, and directed consultant resumes/applications alongside Human Resources.
  • Functioned as Human Resources Assistant, maintaining highly confidential personnel information.
  • Provided administrative support to Human Resources, management and accountants.
  • Performed all Property Management and Human Resources Manager duties.
  • Provided additional administrative support to Human Resources department.
  • Performed customer relations and human resources functions.
  • Assisted in departmental human resources related matters.
  • Provided support for Human Resources Management.
  • Supported the VP of Human Resources and the VP of Finance in a fast-paced start-up environment, including extensive calendar management.
  • Coordinated with Human Resources in Foster City, CA that the Austin office was compliant with all new policies and procedures.
  • Coordinated proper approval process as needed with the Accounting Department, Human Resources, as well as coordinated studio Marketing efforts.
  • Served as Human Resources and Security Officer Liaison to the Corporate Office to include event planning and employee welfare relations.

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13. Data Entry

high Demand
Here's how Data Entry is used in Executive Administrator jobs:
  • Delegated clerical and data entry management, managed vendor data-base entry, phone support, and appointment scheduling/itinerary.
  • Utilized customized computer applications for all data entry and retrieval.
  • Provided administrative support such as data entry, filing and answering inbound calls to maintain a successful agency.
  • Provided data entry/clarification, on-site study visits, tracked study compliance, reimbursed study personnel, etc.
  • Maintained student database and records, including data entry, generating reports for manager and other staff.
  • Answered multiple lines, data entry, expense reimbursements, and perform copying and faxing documents.
  • Maintained key database system to enter homes for sales for company, data entry and MLS.
  • Performed various office tasks including; billing and collections, data entry, and creative assistance.
  • Created spreadsheets, performed data entry, and ran accountability and various internal reports daily.
  • Managed research database, data entry for client publications, prospects' and training information.
  • Administered data entry of new member information and maintained the management of the database.
  • Hired as executive assistant, with high-level focus on data entry of sales orders.
  • Performed data entry and filing and light technical work on laptops for the employees.
  • Expedited office correspondence, data entry, expenses, book keeping and consultant contracts.
  • Ensured filing systems are current and accuracy of data entry into Oracle database.
  • Handled correspondence, phones, supplies ordering/inventory, and data entry.
  • Managed over 100 reports of data entry and order processing weekly.
  • Handled telephones and data entry for Fund Managers' projects.
  • Managed day to day data entry and note taking.
  • Performed data entry and typed correspondence to clientele.

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14. Conference Calls

high Demand
Here's how Conference Calls is used in Executive Administrator jobs:
  • Organized CIO global communications conference calls to the entire Information Services organization and drafted communications memos.
  • Created presentations for management staff meetings; delegate conference calls and executive travel expense reports.
  • Managed executive calendar, including coordinating meetings and scheduling conference calls.
  • Coordinated travel reservations, conference calls and meeting locations.
  • Assisted with conference calls, research and organization in the launch of a new private equity fund in Eastern Europe.
  • Coordinated calendar management for the entire sales team, including coordinating conference calls, board meeting, and management meetings.
  • Communicated with high-level, fast-paced Executives both internal and external to coordinate meetings, conference calls, interviews, etc.
  • Scheduled conference calls and meeting requests providing catering, calendar invites, conference call numbers, and room number.
  • Arranged business travel, organized shows, scheduled conference rooms, teleconference calls, customer visits and orientations.
  • Operated presentation screens, conference calls, as necessary for meetings chaired by Governor and/or his Executive Staff.
  • Managed conference calls and all aspects of on/off-site events (Board/management meetings, seminars, Trade Shows).
  • Scheduled and coordinated meetings, interacted with board members, maintained vendor relationships, arranged conference calls.
  • Scheduled daily meetings and set-up conference calls sent out meeting notices for Management, staff and customers.
  • Scheduled meetings, conference calls, and managed calendars for Senior Vice President and Executive Vice President.
  • Coordinated and hosted interdepartmental and client meetings, WebEx seminars, and conference calls across time zones.
  • Performed complex, busy calendar for executives, office conference rooms, conference calls, and events.
  • Orchestrated all conference calls with meeting reminders, agendas, summary notes and official meeting minutes.
  • Managed executive team calendars/scheduling for all internal and external conference calls, appointments, and meetings.
  • Assisted Department heads with administrative assistance such as: typing memos and organizing conference calls.
  • Assisted in preparing and coordinating presentations, conference calls, board, and management meetings.

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15. Calendar Management

average Demand
Here's how Calendar Management is used in Executive Administrator jobs:
  • Coordinated travel, project and calendar management for senior faculty/staff.
  • Performed calendar management, meeting support and receptionist duties.
  • Managed domestic and international travel logistics, call screening, email screening, heavy calendar management, and expense reporting.
  • Performed calendar management, travel coordination, accurate communications, update and schedule changes between clients, partners and staff.
  • Sourced platforms to support Calendar Management, Communications, Project Management and Sales & Operations.
  • Handled all calendar management, customer escalations and meeting planning for three Directors.
  • Ensured complete calendar management, juggling multiple schedules.
  • Supported General Manager and site leads with corporate budget and sponsorships, brand building, civic engagement, and calendar management.
  • Acted as secondary support to the Vice President, in the area of calendar management; screening visitor/calls and document preparation.
  • Prepared and updated daily personal and production calendar management for Cee Lo Green.
  • Administrated for 10 executives Calendar Management Secretarial Duties Preparing, Typing, and Mailing out correspondence

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16. Travel Arrangements

average Demand
Here's how Travel Arrangements is used in Executive Administrator jobs:
  • Coordinated domestic/international travel arrangements and hotel accommodations.
  • Planned travel arrangements for different Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences.
  • Coordinated heavy domestic and international travel arrangements for company executives and outside consultants, including securing business visas and passports.
  • Coordinated travel arrangements and maintained Concur accounts, maintained database and ensured the delivery of premium service to customers.
  • Managed office operations, bookkeeping, product presentations, travel arrangements, calendar management, state and corporate licensing
  • Generated travel arrangements and prepared itineraries; assisted in completing travel vouchers at the conclusion of travel.
  • Provided all administrative support to senior executives including calendar management, travel arrangements and office management.
  • Coordinated domestic and international travel arrangements, processed all paperwork, and tracked expenses for reimbursement.
  • Coordinated and Set up conference calls, domestic and international travel arrangements for President and management.
  • Coordinated travel arrangements, maintained database and ensured the delivery of confidential materials to corporate management.
  • Managed calendar and domestic/international travel arrangements for Head of Life Sciences and numerous department heads.
  • Coordinated travel arrangements and prepared expense reports; produced formats, edited correspondences and documents.
  • Provided all office administrative support; bookkeeping, software installation, scheduling and travel arrangements.
  • Coordinated schedules and arranged meetings, travel arrangements including international travel and preparation of itineraries.
  • Organized General Manager's and several Regional Managers' calendars by preparing extensive travel arrangements.
  • Performed office manager tasks including meeting organization and scheduling, travel arrangements, expense reconciliation.
  • Managed complex domestic and international travel arrangements, utilizing commercial as well as private aircraft.
  • Performed administrative duties including: maintaining Executives calendars, creating/maintaining spreadsheets, coordinating travel arrangements.
  • Provided support in preparing awards, maintaining executive schedules, travel arrangements and meeting coordination.
  • Ensured timely execution of travel arrangements and development of itineraries for official military travel.

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17. Purchase Orders

average Demand
Here's how Purchase Orders is used in Executive Administrator jobs:
  • Managed purchase orders, inventory and delivery schedules - Supported a four-person management team - Interviewed and trained new personnel
  • Initiated purchase orders and approval processes for studio expenditures.
  • Processed purchase requisitions and purchase orders timely accurately.
  • Utilized asset management software for ordering/tracking purchase orders.
  • Prepared internal and external purchase orders.
  • Utilized Oracle software for all processing of requisitions, purchase orders, receiving of goods, and business Expense Report submissions.
  • Issued purchase orders for all Goods and Services such as Software & Hardware desk accessories from preferred suppliers for internal customers.
  • Managed all accounting issues including assignment of purchase orders, signing invoices for payment and confirmation of collection payments.
  • Consultation-processed agreements, contracts, work purchase orders, for services, equipment, building and facilities, etc.
  • Managed purchase orders for Amazon & Microsoft: processed orders, provided updates, tracking, prepped invoices.
  • Updated and distributed daily statistical subscriber reports, tracked and logged purchase orders, new build requests.
  • Assisted Accounts Payable team with processing, collections, tracked department budgets and processed purchase orders.
  • Authorized Purchase Orders for standard weekly or monthly purchases, wrote weekly or bimonthly Employee Bulletins.
  • Handled purchase orders from customers, inventory levels control, purchase forecast, and processes.
  • Handled all processing of purchase orders and the negotiations of pricing and shipping with Vendors.
  • Created company's templates for Invoices, Purchase Orders, primary Client Database and Accounting.
  • Created and coordinated maintenance, purchase orders, and filing of loans and mortgages.
  • Coordinated between corporate office and factory for meeting deadlines of purchase orders placed.
  • Created purchase orders, tracked invoices, and managed employee expenses utilizing SAP.
  • Monitored budget, purchase orders, and invoices; managed travel expense budget.

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18. Executive Management

average Demand
Here's how Executive Management is used in Executive Administrator jobs:
  • Compiled and processed data from new hire data entry to PowerPoint presentations to monthly reports for executive management.
  • Maintained executive management business calendar, set business management meetings, notified participants, prepared and publish/distribute agendas.
  • Maintained executive management calendar's, correspondence, reports, presentations, and documents requiring execution from corporate.
  • Coordinated, created, edited and distributed both internal and external correspondence under the direction of Executive Management.
  • Attended meetings and prepared presentation materials for board of directors, executive management and leadership management meetings.
  • Developed and maintained executive management budget reconciling expenditures monthly to assure spending remained within the annual allowance.
  • Conducted confidential executive searches with external search firms and liaised with executive management and Board of Directors.
  • Managed headquarters executive management scheduling, government travel, procurement, and time and attendance.
  • Organized and attended all executive management meetings with responsibility for all takeaway items.
  • Provided administrative support to executive management using skills in MS Office applications.
  • Provided guidance to Executive management on business objectives and matters requiring discretion.
  • Provided detailed expense budget, status reports and spreadsheets for executive management.
  • Arranged travel schedules and reservations for executive management as needed.
  • Prepared annual bonus plan for executive management approval and implementation.
  • Arranged domestic and international travel schedule for executive management.
  • Reported directly to entire executive management and owners.
  • Prepared quarterly action plan presentations for Executive Management/BOD.
  • Arranged domestic and international travel for up to 14 members of the executive management staff including the Americas and Europe.
  • Scheduled and coordinated extensive team review meetings, including managed meetings with the Executive Management Group (EMG).
  • Coordinated all executive management meetings and Board of Directors meetings with parent company, Guggenheim Partners, LLC.

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19. Company Policies

average Demand
Here's how Company Policies is used in Executive Administrator jobs:
  • Ensured accuracy of daily/weekly and month-end closing process of journal entries/accounting transactions in accordance with company policies and procedures.
  • Developed company policies, standard operating procedures, processes, business objectives and benefit programs.
  • Monitored trainee performance and ensured strict adherence to regulatory compliance and company policies.
  • Monitored and updated company policies, procedures and regulation manuals electronically.
  • Reduced employee training costs by more than 10% by revising and implementing new company policies and procedures.
  • Worked directly under company owner/president to help maintain company policies and good relations with employees and customers.
  • Supported the EVP and the VP of Sales with enforcement of company policies and procedures.
  • Managed new hire process, paperwork, and explain company policies to new employees.
  • Used tact, diplomacy and practical knowledge of company policies, practices and procedures.
  • Greeted and advised clients on company policies and products.
  • Resolved any complaints or problems within company policies.
  • Managed technical bulletin distribution, documentation library and patent filing Updated department staff on company policies and procedures
  • Conducted operator and employee safety training program Ensuring compliance and adherence to established company policies.
  • Conducted monthly patching maintenance of the entire CASO and Media server environment to maintain security compliances per company policies.
  • Handled all customer relations issues in a courteous manner in accordance with company policies.

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20. Administrative Tasks

average Demand
Here's how Administrative Tasks is used in Executive Administrator jobs:
  • Performed defined executive administrative tasks in support of established requirements for supplies and property management.
  • Assisted with sales administrative tasks including proposal preparation and calendar / appointment management.
  • Performed day-to-day administrative tasks such as maintain information files and processing paperwork.
  • Assisted executive assistant with a variety of administrative tasks and projects.
  • Assisted with international students exchange program, translation and administrative tasks.
  • Performed administrative tasks relating to credit policies for different clients.
  • Assisted executive assistant with administrative tasks and projects.
  • Managed and delegated all administrative tasks.
  • Aided the Marketing Department with leads assignment and supported Events team at conferences with registration and administrative tasks.
  • Performed Executive Administrative tasks to support CEO with various projects, correspondence, contract review and project management
  • Handled multifaceted administrative tasks (e.g., data entry, filing, records management and billing).
  • Completed a broad variety of administrative tasks for executive staff across multiple departments and sites.
  • Assisted Nursing staff with administrative tasks & managed overtime schedule according to Union contract.
  • Created software to increase both speed and accuracy of repetitive administrative tasks.
  • Coordinated administrative tasks with HR, Accounting and Sales.
  • Assisted with all HR administrative tasks.
  • Completed daily and monthly administrative tasks under the operations department.
  • Sorted and distributed mail Performed General administrative tasks and projects Answered multi-line phones Updated legal documents

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21. Board Members

average Demand
Here's how Board Members is used in Executive Administrator jobs:
  • Provided assistance to individual board members as needed, organizing travel and maintaining supporting expense documentation for reimbursement.
  • Communicated with multiple outside law firms to prepare documents for legal proceedings and provide regular updates to the corporation Board Members.
  • Coordinated logistics, briefings and presentation materials for HR leaders, members of Executive Council and USAA board members.
  • Assisted with interactions with board members, written correspondence, and maintenance of minute books with board actions.
  • Provided administrative support to the Senior Pastor and Board Members Answering phones and/or returning phone calls.
  • Interacted with Board Members and Sr. Executives across the company, clients, and partners.
  • Acted as liaison among senior executives, board members, and administrative staff.
  • Supported CFO as well as Board members and non-executive Co-Chair of the Board.
  • Provided logistics for international Board members and business visitors to the United States.
  • Coordinated Board meetings, presentation materials and travel for Board members.
  • Interfaced with all Board members acting as liaison for the Foundation.
  • Compiled and distributed Quarterly Charts to company Board Members.
  • Posted meeting packets to Intranet portal for board members.
  • Trained new LLT Board members.
  • Provided support to the COO, CEO and 30 board members.
  • Maintained effective working relationships with Board members, District and school personnel, parents, media representatives and the general public.
  • Planned extensive global travel itineraries for executives and Board Members, quickly adapting to changes based on rapidly changing business needs.
  • Completed and current projects include: Responsible for advising CEO, Board Members and other executives on complex leadership issues.
  • Served as a professional representative of the CEO to executive clients, investors and board members.
  • Worked with various board members to plan and implement James Renwick Alliance programs.

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22. Special Events

average Demand
Here's how Special Events is used in Executive Administrator jobs:
  • Organized and delegated responsibilities for all company special events including holiday parties, Initial Public Offering party and summer picnics.
  • Organized special events and corporate meetings including the preparation of presentations, and all related documentation.
  • Organized special events and projects and arranged and participated in executive level meetings.
  • Maintained executives calendar, scheduled and coordinated meetings and special events.
  • Managed special events to include community service and employee recognition.
  • Maintained expense logs for special events for accounting reconciliation.
  • Developed and executed all special events.
  • Created and implemented large conferences, meetings, special events and promotions on a monthly basis to attract new membership.
  • Served as the point of contact for upcoming special events, and provided a detailed weekly report to the Director.
  • Administered major special events for the Michigan House of Representatives including 2009 and 2010 State of the State Address.
  • Assisted VP with corporate special events such as sales meetings, golf outings, holiday, and social functions.
  • Assisted in booking, planning & details for special Events & Conferences as given direction by the Pastor.
  • Coordinated venues for special events (i.e., Board of Directors, Community and Public Meetings).
  • Managed files, oversaw immigration/passport files, prepared expense reports, and arranged special events as needed.
  • Coordinated meetings and special events (such as off-site meetings) on behalf of the manager.
  • Prepared and issued Sunday bulletins, notices for upcoming special events, cassettes of Sunday services.
  • Managed and organized special events including concerts, international conferences, seminars, and rallies.
  • Negotiated event contracts for seminars and special events while meeting fiscal year financial budget.
  • Acted as registrar for programs including trips, seminars, and special events.
  • Worked closely with peer colleagues and management to organize and coordinate special events.

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23. Executive Support

average Demand
Here's how Executive Support is used in Executive Administrator jobs:
  • Provided executive support for two principals of a leading commercial real estate/property management firm.
  • Managed executive support initiatives for corporate leaders and board members operating domestically and internationally.
  • Provided executive support to the President of company, encompassing general business needs.
  • Provided executive support to the Department of Quality and Stability Assurance.
  • Delivered high-level executive support for large, fast paced organizations.
  • Developed and conducted new-employee executive support training.
  • Provided complete executive support to the Sr. VP of PVCS Marketing, VP of E-Solutions and the Marketing Management Team.
  • Provided executive support to VP's, CEO's and worked under the direction of District Court Judges.
  • Recruited to provide executive support to the CEO, CFO, SVP and various Project Managers.
  • Provided technical, administrative, and executive support for major venture capital firm.
  • Provided administrative and executive support to the Office of the Commanding General.
  • Provided executive support to GM/AM in tracking BLM earnings and vehicles pricing.
  • Managed the Executive Support Division and supervised team of 24 personnel.
  • Provided executive support to CEO and CFO.
  • Provided Executive support to Base Commander.
  • Reported to and provided administrative and executive support to the CEO and President of a leading Nutraceutical Distributor.
  • Managed day to day operations of corporate office: delegated assignments, directed staff activities, and provided executive support.
  • Provided executive support to three Assistant Vice Presidents and 13 Directors, providing a wide range of administrative services.
  • Provided executive support to the President Responsible for purchasing and inventory control Negotiated a cost comparison study with W.B.

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24. Sharepoint

average Demand
Here's how Sharepoint is used in Executive Administrator jobs:
  • Maintained and issued contracts using MapPoint software / uploaded fully executed contracts to SharePoint database.
  • Maintained accuracy of website information and SharePoint data.
  • Maintained SharePoint sites (format and content) for Account Management, and global manufacturing and Oil and Gas clients.
  • Uncovered various data entry errors in the Legal Contract SharePoint Database; corrected all errors ensuring integrity of data.
  • Negotiated meetings and conferences, both internal and external (Google Calendar, SharePoint, and Outlook).
  • Maintained meeting sites, task lists, and documents in a SharePoint based environment.
  • Maintained office level intranet sites to include creating and maintaining SharePoint files.
  • Conceived, designed and maintained an internal SharePoint Client Care Recognition site.
  • Maintained and controlled the CCB (Configuration Control Board) SharePoint.
  • Maintained SharePoint and Outlook calendars for the Trustee and division managers.
  • Recorded sessions and posted relevant material to SharePoint site.
  • Generated AS9100 processes and procedures via Microsoft SharePoint.
  • Created and maintained the National Accounts SharePoint site.
  • Posted information on Sharepoint internal company website.
  • Created and managed several company SharePoint sites.
  • Assisted in the development and implementation of program and office home pages located on the DISA Enterprise SharePoint intranet web site.
  • Generated and strengthened online databases data entry performance (SalesForce and SharePoint).
  • Served as Facility Security Officer, Key Control Officer, and Sharepoint Administrator.

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25. Administrative Functions

average Demand
Here's how Administrative Functions is used in Executive Administrator jobs:
  • Coordinated and directed staff administrative functions pertaining to Health Service plans, organization, operations intelligence, and collective training events.
  • Demonstrated a high-level of resourcefulness and responsibility when fulfilling diverse administrative functions and received a quick promotion to Executive Administrator.
  • Delivered strong and sustainable operating gains: - Provided responsible and accountable program integrity for the Administrative functions and/or activities.
  • Supervised and trained seven personnel to include a Korean citizen in daily clerical and administrative functions and activities
  • Handled wide variety of administrative functions, supported all director-level projects and information-management processes.
  • Performed office management and administrative functions consistent with those performed at Ally Bank.
  • Performed miscellaneous administrative functions as required.
  • Ensured daily administrative functions were completed.
  • Performed all administrative functions related to the daily business needs of the Vice President and Senior Director of Compliance & Integrity.
  • Handled a wide variety of situations and conflicts involving the clerical and administrative functions of the department.
  • Performed various administrative functions including; data entry, invoicing, vendor collections, and client relations.
  • Directed administrative functions for the Executive Board of Directors, Elders, and Department Heads.
  • Managed office administrative functions for five PhD's at the Defense Advanced Research Projects Agency.
  • Executed a diverse range of administrative functions critical to the proper support of regional directors.
  • Performed high level administrative functions for C-Suite, Director and VP staff.
  • Handled all administrative functions for the Vice President of Sales and Marketing.
  • Performed administrative functions for the Director of Health Systems Strategies.
  • Managed all office administrative functions in a fast-paced, multi-task and deadline driven environment.
  • Performed administrative functions as required for daily tasks and projects. )

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26. Staff Meetings

average Demand
Here's how Staff Meetings is used in Executive Administrator jobs:
  • Participated regularly in management staff meetings, team building events, and training as part of leadership development with the company.
  • Coordinated and arranged appointments and weekly staff meetings in the Command Conference Room for CG, CofS, and CSM.
  • Drafted confidential corporate documents from board meetings, staff meetings, and clinical trials; notarized all company documents.
  • Attended Sr. Director's weekly Staff meetings; document detailed minutes and action-items, including follow-up with BE Team.
  • Created and updated Brand Analysis Comparison Binder - compare Coke Ads/competitive brands and present finding at group staff meetings.
  • Attended all daily departmental and weekly senior staff meetings to carry out notes and reports for staff members.
  • Attended Classified Space Services weekly staff meetings - took and published minutes and followed-up on action items.
  • Facilitated Department Head meetings, monthly staff meetings, Resident Council meetings, and staff training.
  • Recorded minutes from senior level staff meetings and uploaded information to the FRA Share Point website.
  • Managed and maintained calendars, planned executive staff meetings, and coordinated travel schedules.
  • Organized departmental staff meetings through assignment of presenters and creation of Power Point slides.
  • Created all presentation material for Head Coach's use during team and staff meetings.
  • Prepared and revised top prospect profiles and strategy items for Executive Staff Meetings.
  • Maintained and updated sales reports and kept meeting minutes for all staff meetings.
  • Prepared agenda and attended weekly staff meetings, followed up on delegated assignments.
  • Prepared and planned agendas; attended staff meetings and published meeting minutes.
  • Organized agenda details for monthly staff meetings and annual staff retreats.
  • Planned industry gatherings, conferences, morale events and all-staff meetings.
  • Maintained calendar for executive's appointments, meetings and staff meetings.
  • Attended unit's weekly Partners meetings and monthly staff meetings.

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27. Action Items

average Demand
Here's how Action Items is used in Executive Administrator jobs:
  • Administered minutes for executive meetings and distributed action items and conducted follow-up meetings with Managers and above to ensure completion.
  • Monitored all assigned action items and coordinating travel plans/itineraries as required.
  • Composed minutes, action items and integrated presentations.
  • Handled processing's of purchase orders and on boarding of new hires, captured meeting minutes and action items.
  • Attended board preparation and board debrief meetings, tracking action items/following up as required.
  • Worked to ensure follow up on all action items resulting from the meeting.
  • Prepared meeting summaries, agendas, action items for entire management team.
  • Created meeting agendas and managed action items to completion.
  • Distributed Action Items 1 wk after each meeting.
  • Managed deadlines and followed-up on action items.
  • Monitored the meetings and recorded action items.
  • Tracked issues and action items.
  • Managed Vice Presidents electronic inbox, personally completed action items on manager s behalf or delegated to appropriate party.
  • Supported Vice President of Engineering with customer conferences Generated reports and completed action items

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28. Word Processing

average Demand
Here's how Word Processing is used in Executive Administrator jobs:
  • Handled all word processing, formulated PowerPoint reports for monthly sales projections.
  • Trained new employees in both the word processing and reception departments.
  • Utilized a variety of word processing and presentation programs.
  • Provided software training on all word processing, time and billing, legal research and marketing software utilized by the firm.
  • Prepared reports, memos, letters, and other documents, using word processing, spreadsheet, or database.
  • Provided expertise in Microsoft products including word processing, spreadsheet, presentation software and database applications for frequent problem solving applications.

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29. Statistical Data

average Demand
Here's how Statistical Data is used in Executive Administrator jobs:
  • Analyzed statistical data and coordinated strength levels of personnel timekeeping reports.
  • Prepared periodic and special reports utilizing statistical data and analyses.
  • Compiled statistical data, such as admissions and discharges.
  • Produced reports regarding procedures to implement federal funds' recovery methods; gathered and provided statistical data and information to management.
  • Initiated follow-up investigative analysis; prepared statistical data and spreadsheets for management to apprise them of department progress.
  • Managed expense reports and assisted with budgetary planning; compiled statistical data for financial planning.

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30. Presentation Materials

low Demand
Here's how Presentation Materials is used in Executive Administrator jobs:
  • Required to work independently on projects requiring research and preparation of briefing charts and other presentation materials.
  • Assisted in creating presentation materials for meetings and proofread for consistency and accuracy.
  • Researched and prepared briefing documents and presentation materials.
  • Created and produced client specific presentation materials.
  • Ordered and prepared presentation materials and handouts.
  • Created and maintained CIO presentation materials for the Board of Directors, Audit Committee, and the Executive Committee meetings.
  • Scheduled conference rooms, organized presentation materials on the server, and coordinated catering for in-office meetings.
  • Created reports, presentation materials with charts & illustrations, and proof content for accuracy.
  • Published all seminar & workshop presentation materials including training manuals & hand-outs.
  • Created and edited correspondences and presentation materials for the CEO and COO.
  • Reviewed operating practices and implemented improvements where necessary Created quality presentation materials.
  • Ensured all presentation materials are consistently formatted.
  • Prepared presentation materials and correspondence for use by others,editing content and adding appropriate graphic and design elements.
  • Generated reports to over 200+employees that assisted with upper management Created presentation materials for the Carbondale monthly status meeting.

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31. Sensitive Information

low Demand
Here's how Sensitive Information is used in Executive Administrator jobs:
  • Provided focused analysis of time-sensitive information in support of the Global War on Terrorism.
  • Communicated sensitive information to senior management staff and external sources, where appropriate.
  • Processed high level contacts and exposed to sensitive information using tact and diplomacy.
  • Collected, organized and prioritized heavy filing of highly sensitive information.
  • Handled private, privileged and/or sensitive information with absolute confidentiality.
  • Handled confidential and sensitive information and communications.
  • Managed private and sensitive information files.
  • Prepared and reviewed medical records for court cases and worked closely the legal department and special agents regarding sensitive information.
  • Maintained control of sensitive information, filed, faxed and managed office paperwork.
  • Trusted with the sensitive information of high level and high profile donors.
  • Maintained strict confidentiality with sensitive information, financial documents, records and personal matters Implemented processes and procedures that increased operational efficiency
  • Involved with high-level client contact and exposure to sensitive information using tact, diplomacy and judgement.

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32. Staff Members

low Demand
Here's how Staff Members is used in Executive Administrator jobs:
  • Provided staff members keen insight on day-to-day operations of personnel and administrative duties.
  • Provided administrative support to staff members across a fast-paced organization.
  • Rescheduled appointments upon request of supervisor or staff members.
  • Performed overall administrative support to the department, assisting directly to 15 staff members and the 3 department leaders, simultaneously.
  • Functioned as the Information Management Officer by maintaining accountability and servicing of equipment and software for 27 staff members.
  • Served as a timekeeper for staff members to include preparing time and attendance records and submitted for processing.
  • Handled all Government travel and vouchers for my Program Manager, Deputy PM and 23 other staff members.
  • Worked directly with the CEO and President of the company and supported eleven staff members.
  • Acted as a liaison between Vice Presidents and Directors as well as other staff members.
  • Managed calendars for multiple staff members; scheduled appointments, meetings, and other events.
  • Reviewed new and current UMMHC Policies and Procedures with staff members as necessary.
  • Scheduled conferences and arrange travel for CEO and other staff members.
  • Maintained and processed Director's and Senior Staff members' schedules.
  • Processed administrative, pay and personnel requirements for 64 staff members.
  • Supervised surgical center operations and management, leading 15 staff members.
  • Completed Credentialing for physicians as well as auxiliary staff members.
  • Trained staff members and Court personnel in civil procedure.
  • Supervised and trained 6 administrative staff members.
  • Scheduled meetings for all staff members.
  • Supervised six junior staff members.

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33. Real Estate

low Demand
Here's how Real Estate is used in Executive Administrator jobs:
  • Developed knowledge of real estate including documentation requirements, transaction processes, and financing options.
  • Specialized in organizing and preparing commercial real estate portfolios and contract
  • Managed real estate and State lease agreement contracts with NM State- Property Control Division and General Services Department for 86 properties.
  • Supported regional real estate office teams administratively including, Senior Management, Construction, Finance, Asset Management and Legal.
  • Provided oversight and management to staff and agents for team for the Top Real Estate Team for Keller Williams nationwide.
  • Managed original files and databases for New Deal Art: Murals and Sculptures and commercial real estate leased and owned.
  • Provided support and managed a shared calendar for a commercial real estate broker and all other executive level personnel.
  • Identified and collaborated with a Corporate real estate broker to relocated Corporate offices from 20,000 sq/ft into 2,080 sq/ft.
  • Ensured that all contracts and disclosures are signed and completed based on the real estate division compliance codes.
  • Licensed Realtor and Mortgage Broker: coordinator of a Rental Property Management company, International Real Estate.
  • Relocated to PIDC's Navy Yard office to work with the Real Estate and Development team.
  • Acted as liaison between Facilities Management, Corporate Security, Risk Management and Real Estate.
  • Controlled sales, financing, collection, and commissions payable of real estate transactions.
  • Implemented systems to streamline procedures for real estate team from listing to closing.
  • Provided assistance to the Real Estate Department and Front Desk Receptionist as needed.
  • Directed acquisition, financing and construction of a $3M real estate project.
  • Developed market analyses, prepared real estate contracts, and coordinated transactions.
  • Managed and organized info for commercial real estate tax consulting firm.
  • Prepared and notarized (Notary Public) all real estate documents.
  • Worked closely with Real Estate Administration regarding any Landlord/Lease issues.

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34. Telephone Calls

low Demand
Here's how Telephone Calls is used in Executive Administrator jobs:
  • Screened and responded to telephone calls, emails and meeting requests for the Vice President of Development and Construction Managers.
  • Answered incoming telephone calls and handled complaints, account questions, and distributed sales leads to appropriate salesman area.
  • Handled administrative tasks such as monitored the front desk, answered telephone calls, mailing and data entry.
  • Greeted visitors, answered telephone calls, routine questions and referred to the appropriate department.
  • Answered telephone calls, take messages, respond to inquiries and direct calls appropriately.
  • Screened telephone calls and input data into hospital computer system.
  • Answered all incoming telephone calls for field office location.
  • Answered telephone calls and greeted visitors to company.
  • Received and screened telephone calls for senior partner.
  • Handled and screened telephone calls and executive mail.
  • Received and screens visitors and telephone calls

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35. Administrative Assistants

low Demand
Here's how Administrative Assistants is used in Executive Administrator jobs:
  • Coordinated all upcoming conferences and handled full logistics, working with managers and administrative assistants from other relevant companies.
  • Trained and advised newly hired administrative assistants on expense reimbursement and policies: Concur.
  • Supervised the corporate meeting planner and nine executive administrative assistants who supported senior management.
  • Exercised supervisory authority other administrative assistants and worked to provide coverage during absences/vacations.
  • Supervised a Receptionist and two Administrative Assistants.
  • Supervised administrative assistants, receptionist and interns.
  • Assisted in management of department administrative assistants.
  • Developed training material guide for administrative assistants.
  • Mentored administrative assistants and volunteers.
  • Developed a training course curriculum to mentor new Executive Administrative Assistants and Project Coordinators to streamline new hire on boarding.
  • Trained administrative assistants throughout the country at new and existing distribution centers to help maintain uniformity in the position.
  • Managed the Administration Departments for 56,000 square foot facility including Administrative Assistants, HR Generalists and Receptionists.
  • Coached new administrative assistants by lending support on travel arrangements, meeting planning, and problem solving.
  • Received the High Five Award for training all new administrative assistants that were hired.
  • Provided executive administrative assistants for a classified CACI, Inc. customer.
  • Managed 8 12 administrative assistants throughout Central San Diego.
  • Mentored a team of administrative assistants for the division.
  • Worked closely with 3 other administrative assistants under me.
  • Managed a team of 4 administrative assistants.
  • Supervised a staff of Administrative Assistants and 2 Runners.

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36. Quickbooks

low Demand
Here's how Quickbooks is used in Executive Administrator jobs:
  • Processed all source documents, ensuring accuracy, creating invoices using QuickBooks including monthly bank reconciliation.
  • Compiled and itemized invoices utilizing QuickBooks software.
  • Processed accounts receivable and accounts payable using QuickBooks
  • Implemented financial management tools using QuickBooks.
  • Provided bookkeeping services for individuals and related businesses including cash management, accounts payable, accounts receivables through QuickBooks.
  • Utilized QuickBooks, Excel and Spreadsheets Collaborated with Department of Social Services regarding payments from client.
  • Captured billable hours using Microsoft Outlook, and submitting those hours for billing using QuickBooks Pro.
  • Maintained contact management system, QuickBooks reports and Excel spreadsheets for all incoming expenses.
  • Maintained a database in QuickBooks of all accounts receivable and payable.
  • Credited with streamlining office and bookkeeping systems using QuickBooks 13.
  • Experienced in QuickBooks, Publisher, Outlook, Excel and Word
  • Created and maintain integrated accounting system with QuickBooks software.
  • Used QuickBooks to organize office expenses and invoices.
  • Assisted Office Manager/Bookkeeper with QuickBooks as needed.
  • Entered all AR invoices into QuickBooks.
  • Utilized QuickBooks and handled client accounts.
  • Facilitated successful internal and external audits with Accounting Department thru Excel and QuickBooks.
  • Formulated accounting interfaces using Quickbooks and excel.
  • Maintained an account of generated revenues and expenditures through Quickbooks.
  • Prepared timecards and paychecks though QuickBooks for all employees.

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37. Daily Operations

low Demand
Here's how Daily Operations is used in Executive Administrator jobs:
  • Opened/secured executive front office, overseeing and ensuring that staff preparation of daily operations ran in an efficient and time-sensitive manner.
  • Directed daily operations of an assisted living facility; maintained critical licensing requirements for staff and clients.
  • Managed the performance and daily operations of 10 office personnel performing administrative and clerical work.
  • Composed and prepared operating manuals and procedures for franchisees to follow in their daily operations
  • Supported high profile Corporate retained attorneys in daily operations including projects and special assignments.
  • Assisted Property Manager with daily operations of super regional enclosed shopping center.
  • Delivered administrative support to senior management to ensure continuity of daily operations.
  • Incorporated Google Drive for daily operations/shared document resources.
  • Executed daily operations of scheduling events.
  • Led the development and implementation of information policies that governed daily operations for 15 senior executive leaders and 1,800 personnel.
  • Prepared and maintained files for a 19-member sales, installation and delivery team to support and sustain daily operations.
  • Executed daily operations for the President and Chief Executive Officer, Facility Director, and Medical Director.
  • Coordinated all meetings, logistical details and daily operations on the CEO's behalf.
  • Recruited by a Partner to manage daily operations of private equity investment firm.
  • Planned, directed, organized and controlled the daily operations activities and staff.
  • Assisted the President of Administration in the daily operations of the company.
  • Assisted spa owner with supervision of all phases of daily operations.
  • Managed and oversaw the daily operations of Commander's Support Staff.
  • Spearheaded full-scope daily operations including staffing/recruitment, organizational planning, fundraising programs, and supervision of several business offices.
  • Assisted the President by managing and administering daily operations for a multi-milliondollar company.

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38. Business Development

low Demand
Here's how Business Development is used in Executive Administrator jobs:
  • Managed several crucial areas of operations, business development, strategic partnering, product development/commercialization, marketing, and public relations.
  • Managed business development event/activities calendar, activities corporate retreats, customer appreciation events, speaking engagements, and employee celebrations.
  • Provided support to the International Sales Manager with bidding documents and assisted with the international business development strategy.
  • Served as division administrator, providing support for accounting/finance, marketing, and business development.
  • Supported Internal Audit Vice President and Vice President of Strategic Planning and Business Development Executives.
  • Targeted local business development efforts by working closely with clients to design promotional packages.
  • Developed PowerPoint presentations for business development and produced weekly and monthly reports and presentations.
  • Anticipated and prepared materials for meetings and conferences for members of Business Development team.
  • Coordinated with project managers to prepare PowerPoints and meeting materials for business development meetings.
  • Assisted the Business Development and Proposal teams by reviewing solicitations and confirming document compliance.
  • Provided administrative support for the Business Development Director and Executive Staff as needed.
  • Worked independently responding to new business development opportunities associated with the facility.
  • Prepared Invoices that detailed the budget for participating small business developments.
  • Assisted the executive administrator in business development projects and marketing.
  • Assisted facilities with business development and marketing activities.
  • Documented all managerial meetings, reported progress of business development team; including all sales presentations and direct interactions with clients.
  • Provided administrative support to Business Development Director, Sr. Technical Director, 3 Technical Managers, and 55 Staff Engineers.
  • Administered and maintained the Business Development Pipeline, briefings, cut sheets and marketing brochures.
  • Updated and maintained the Business Development Record System (BDRS) database.
  • Assisted Vice President in all aspects of Business Development.

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39. Records Management

low Demand
Here's how Records Management is used in Executive Administrator jobs:
  • Isolated and conveyed operational issues to senior leadership; formulated recommendations and solutions for heightened improvement initiatives and records management policies.
  • Developed standard office operating procedures and establishes proper records management in accordance with directives and instructions.
  • Provided Executive level administrative support, records management, travel planning, client and factory correspondence.
  • Assisted in gathering information for records requests and monitored records management.
  • Maintained the departments Training Records Management Database.
  • Implemented improved records management processes.
  • Performed general office duties, such as ordering supplies, maintaining records management database systems, and performed basic bookkeeping work.
  • Upgraded and replaced the computer system to improve patient care, billing, scheduling, and medical records management.
  • Handled multifaceted clerical tasks e.g., data entry, filing, records management and billing for the Tandem Division.
  • Developed and administered the Command's Records Management program, creating all policies, directives and instructions.
  • Authored Privacy Act, records management training, and recognition guidance.
  • Created correspondences, policy, ordered unit supplies, records management, database management, and webpage development and content control.

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40. Counsel

low Demand
Here's how Counsel is used in Executive Administrator jobs:
  • Provided executive and administrative support to Vice President/General Counsel and seven other legal department members.
  • Managed business calendars and coordinated meetings with customers, business units and outside counsel.
  • Provided comprehensive administrative and operational support to the Senior Vice President and General Counsel.
  • Counseled personnel on readiness, fitness standards, personal/professional development and financial issues daily
  • Developed organization/flow charts for General Counsel and assisted with patent and trademark matters.
  • Assisted Corporate Counsel regarding testimony to a Senate Subcommittee concerning the Internet.
  • Performed monthly evaluations for individual team members and provided the appropriate counseling.
  • Performed legal support for the General Counsel, prepared confidential legal documentation.
  • Administered all licensing programs for professional Christian Psychologists and Counselors.
  • Coordinated counseling sessions and provided counseling to Church membership.
  • Supported Senior Corporate Counsels and Paralegal.
  • Counseled subordinates and resolved personnel issues.
  • Liaised effectively with students, families, high school guidance counselors and Deans of Admissions to drive implementation of key projects.
  • Drafted and delivered routing documents and correspondence under the supervision of the Executive Vice President and General Counsel.
  • Provided administrative support to the Chief Marketing Officer, VP of Marketing, Director of Operations and Counselors.
  • Provided counseling and briefings on all available benefits, including health care, beneficiary designations and insurances.
  • Consulted with the Staff Judge Advocate and other legal counsels to ensure compliance with federal regulations.
  • Conducted weekly counseling sessions, resolved conflicts, and provided or referred to resource agencies.
  • Created a leader development program involving; career progression, physical fitness, and counseling.
  • Reported to the Senior Regional Directors of Real Estate and Legal Counsel of Real Estate.

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41. Direct Reports

low Demand
Here's how Direct Reports is used in Executive Administrator jobs:
  • Provided key administrative support to executive and direct reports.
  • Communicated high level information to the Program Executive's direct reports on staff assignments, project deadlines and meeting material presentation.
  • Provided administrative support to Senior Director, Operations Business Teams, Enhancers and National Channel Accounts and direct reports.
  • Provided full range of support services for Directors, District Managers, Associate Directors and their direct reports.
  • Facilitated and maintained information flow of vital program data and issues between Sr. VP and direct reports.
  • Examined (to assure company guidelines were followed) and approved expenses for VP's direct reports.
  • Maintained quarterly performance appraisals and evaluations for COO direct reports by use of Performance Manager Software.
  • Provided administrative and secretarial support to Executives, their direct reports and staff members.
  • Developed and trained numerous direct reports to help them reach their highest potential.
  • Hired, managed, delegated to, groomed and trained two direct reports.
  • Coordinated travel for Directors and assisted with travel for direct reports.
  • Provided executive and departmental support to VP and direct reports.
  • Approved expenses of direct reports.
  • Managed $60M budget, 7 direct reports, 140 admin/clinical FTEs, clinical operations, and research grant portfolio.
  • Communicated and proposed solutions to the Board of Directors, Finance Team,Executive Staff, and 9 direct reports.

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42. SVP

low Demand
Here's how SVP is used in Executive Administrator jobs:
  • Supported SVP of Sales through personal document management, calendar organization and collateral preparation for meetings.
  • Provided support for company VP and team, and provided backup support for SVP, demonstrating commitment and team-playing work ethic.
  • Answered phone calls, managed calendars and responded to email inquiries for managing Directors, SVP's, Associates and Analysts.
  • Assisted the SVP of Operations and the Executive Staff, Departmental SVP's, field management, and field employees.
  • Provided administrative support to the SVP and other department personnel of the Default Asset Management division as assigned.
  • Scheduled, coordinated internal and external meetings, scheduled reminders and/or RSVP's.
  • Defined project scope and budget, and obtained building planner and SVP approval.
  • Reported to President/CEO, VP Merger/Divestiture, and SVP Credit Special Assets Department.
  • Supported SVP who transitioned to UoP Business Strategy from Apollo Product Marketing.
  • Provided additional support to other C-levels - CIO, SVP-Development, SVP-Marketing.
  • Managed all expenses, schedule and travel for SVP Sales.
  • Planned logistics and RSVP lists for national conferences and events.
  • Communicated pertinent information to staff on behalf of SVP.
  • Served as Executive Administrator to the COO, CTO, CFO and SVP (Editing).
  • Presented Month-End reports to the SVP's and CEO.

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43. Scheduling Appointments

low Demand
Here's how Scheduling Appointments is used in Executive Administrator jobs:
  • Completed all office tasks as needed including, but not limited to, scheduling appointments, medical correspondence and doctors notes.
  • Supported over 200 Information Technology employees in Columbus and Cleveland, Ohio by scheduling appointments and maintaining calendars.
  • Assisted members in identifying transition of care and scheduling appointments with primary care physician and specialist.
  • Maintained the CFO's calendar (scheduling appointments, meetings, etc.).
  • Administered the daily duties of answering multi-line phones, filing, typing, and scheduling appointments.
  • Performed multiple administrative duties including typing of correspondence, scheduling appointments, calendar management, travel arrangements, and meeting planning.

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44. Executive Office

low Demand
Here's how Executive Office is used in Executive Administrator jobs:
  • Served as liaison between US Executive Office and other departments within international organization to collaborate on goals.
  • Delegated actions to department senior management on behalf of executive officer and provided weekly status briefing.
  • Provided administrative support and project management for the Executive Office and supervised Administrative Assistants.
  • Supervised the administrative and secretarial staffs of the president and executive officers.
  • Conducted professional-level training events for administrative personnel and Executive Officers.
  • Acted as liaison between executive officers and operational units.
  • Supervised over 20 real estate agents and tracked performance through the use of computer software MLSNI, MAP and Executive Office.
  • Communicated instructions from Commanding Officer to Department Heads and followed up with progress to keep the Commanding and Executive Officer informed.
  • Enhanced and strengthened the administrative obligated duties for the Captain and Executive Officer of Air Test and Evaluation Squadron ONE.
  • Administered and managed the Executive Office administrative support reporting directly to the President & Chief Operating Officer and CEO.
  • Assisted with the daily functions of the 9-story Executive Office Building as well as strip mall with 5 restaurants.
  • Initiated, maintained, and monitored executive office records, files, and logs with the utmost confidentiality.
  • Served as Executive Administrator to Company Commander, Executive Officer and First Sergeant of a 160 personnel company.
  • Reviewed all actions and correspondence prior to Executive Officers review for correct formatting and grammar.
  • Worked with Chief Executive Officer to establish best practices used to promote seamless office operations.
  • Assisted the President and CEO with day to day operations of the executive office.
  • Coordinated ground and air travel logistics for executive officers, project managers and engineers.
  • Supported the Chief Executive Officer and Chairman, Chief Financial Officer, V.P.
  • Created/Established a brand NEW filing system for the ministry's Executive Offices.
  • Prepared and submitted all expense reports for the executive office.

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45. Company Events

low Demand
Here's how Company Events is used in Executive Administrator jobs:
  • Coordinated and advertised company events and functions, property listings and secured information by completing data base backups.
  • Created and maintained necessary tracking/coordination spreadsheets; scheduled company events, conferences, and weekly/monthly department meetings.
  • Scheduled appointments, managed calendars, handled confidential correspondence, company events, and corporate communications.
  • Managed senior executive calendars; planned and implemented company events.
  • Archived date sensitive records, validated expense reports, and organized company events, on and off site.
  • Executed several sporting events, dinners, golf outings, trade shows and other company events.
  • Scheduled and coordinated space for company events; and assist with the planning and marketing.
  • Advertised, organized, and promoted company events via internet and public relations.
  • Organized, scheduled, and developed all company events.
  • Coordinated all monthly employee luncheons and company events.
  • Chaired and volunteered on many company events.
  • Coordinated conferences, meetings and company events.
  • Organized all company events including annual Christmas parties, company barbeques, and monthly All-Staff meetings.
  • Prepared meetings and intercompany events and parties.

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46. Office Staff

low Demand
Here's how Office Staff is used in Executive Administrator jobs:
  • Provided efficient oversight in maintaining office services, supervising office staff and maintaining office records.
  • Managed administrative office for professional association; managed financial accounts, supervised office staff.
  • Co-created and presented Stress Management presentation to office staff and management.
  • Monitored and supervised laborers and office staff.
  • Managed seasonal merchandisers and temporary office staff.
  • Provided supervision and direction to office staff for the purpose of meeting the needs of the congregation of the church.
  • Managed front office staff on a daily basis including hiring, reviews, disciplinary actions, etc.
  • Interviewed, hired and supervised support staff (assistants, receptionists and general office staff).
  • Supervised a staff of three in a highly visible and busy CEO s Office staff.
  • Hired teaching staff, office staff, promoted staff development, performed various administrative duties.
  • Served as executive assistant to lead pastor and provided administrative support to office staff.
  • Promoted twice to supervise office staff and provide administrative support to 5 departments.
  • Served as supervisor over office staff of 4 and a group of volunteers.
  • Hired and scheduled new student assistants, ensure assignment to individual office staff.
  • Supported field office staff and personnel deployed to Southwest Asia.
  • Processed orders daily, typed all letters for office staff.
  • Served as liaison between the CEO and office staff.
  • Supervised and trained office staff on church computer system.
  • Supervised clerical office staff for a regional sales office.
  • Managed and trained office staff and supported 23 employees.

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47. A/P

low Demand
Here's how A/P is used in Executive Administrator jobs:
  • Resolved inbound customer/vendors A/P requests.
  • Performed all aspects of A/P for two departments which included reporting, tracking and game planning with the GM.
  • Assisted accounting with A/P entry, invoicing, tracking waivers, consultant invoices, and payments.
  • Purchased supplies, maintained highly confidential files, tracked department A/P activities.
  • Recorded A/P, AR and accounts in collection.
  • Maintained A/P accounts, ran P&L.

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48. A/R

low Demand
Here's how A/R is used in Executive Administrator jobs:
  • Documented entire A/R position responsibilities, processes and procedures.
  • Maintained A/P, A/R, P/R, collections and customer financing with major finance companies as well as in house financing.
  • Maintained all accounts receivable files and completing full A/R audits quarterly as well as new customer processing and account database management.
  • Maintained support for projects (domestic/international), heavy phones, A/P - A/R functions, equipment ordering.
  • Promoted from Deposits: Took in money from 28 branches, responsible for A/R and monthly closes.
  • Compiled daily A/R financial reports, prepared invoices, documented & deposited A/R payments.
  • Managed A/R cash application in Oracle and military invoicing to cover a disability absence.
  • Processed A/R including invoicing commercial clients and follow up on outstanding invoices.
  • Handled accounting transactions including invoicing, A/R, A/P and purchasing functions.
  • Entered A/R and A/P activity into accounting system daily.
  • Recruited to oversee A/R, A/P and accounting operations.
  • Handled light A/R and A/P tasks using QuickBooks.
  • Handled financial matters including A/P and A/R.
  • Recorded A/R on computerized program.
  • Promoted after 90 days to billing, client marketing, A/R and collections for over 300 customers * Customer relations professional.
  • Created accounting systems and policies, oversaw and maintained all A/P and A/R on adaily, monthly, and annual basis.

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49. Annual Budget

low Demand
Here's how Annual Budget is used in Executive Administrator jobs:
  • Maintained operational excellence by successfully completing weekly, monthly, quarterly and annual budgets and membership reports.
  • Prepared annual budget for Administrative department and auditor for all department budgets.
  • Developed annual budgets and coordinated with the accounting department.
  • Assisted with the preparation and oversight of the annual budget and capital improvement program, including conducting cost-benefit studies.
  • Supervised all aspects of office administration from payroll, interfacing with Human Resources, and developing annual budgets.
  • Programmed, justified and maintained $200,000 annual budget for office automation, computers, and associated equipment.
  • Assisted with grant management, clinical trials and financial projects, including annual budget preparation Key Results:.
  • Assisted senior staff to build annual budget models and reallocate funds within the directorate as necessary.
  • Created revenue models for sales and financial forecasting, expanding detail used for annual budgeting.
  • Prepared and submitted monthly/annual budget reports, memos, and correspondence in relation to budgets.
  • Developed and managed annual budget in conjunction with the Finance Committee of the Board.
  • Developed and managed $22.5M annual budget; Directed $8.5M foundation investment portfolio.
  • Coordinated and established the annual budget, and maintain budget oversight with department directors.
  • Assisted The Chief Finance and Systems Manager in generating reports for the annual budget.
  • Managed annual budget of $1M, ensuring production flow and timely product delivery.
  • Managed annual budgets, review, analyze and recommend profit-enhancing strategies for earnings results.
  • Managed all external litigation expenses with an annual budget of approximately $7M.
  • Prepared annual budget, monitored income and expenses, and reconciled accounts.
  • Assisted the Program Director with monthly and annual budget process.
  • Managed people, contractors, annual budget, audits.

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50. Trade Shows

low Demand
Here's how Trade Shows is used in Executive Administrator jobs:
  • Directed Field Sales Team to maintain business-to-business relationships with customers through interactions and relations developed through trade shows or other sources.
  • Organized and executed Company representation in trade shows, conferences and seminars.
  • Planned and coordinated international and domestic trade shows.
  • Attended numerous conferences and military/commercial trade shows.
  • Supervised office staff, screened applicants, trained administrative staff; handled all aspects of trade shows/conventions.
  • Coordinated attendance at industry trade shows (registration, services, shipping, etc.).
  • Coordinated and facilitated activities in connection with the company's participation in three national trade shows.
  • Organized and shipped materials and staffed hospitality desk for all major conferences and trade shows.
  • Coordinated volunteers to demonstrate games and champion the brand for events, and trade shows.
  • Designed booths for all trade shows and organized all products and materials to be displayed.
  • Traveled with sales staff to trade shows and managed the distribution of the sales leads.
  • Attended trade shows and plant visits; in and out of the country.
  • Traveled to participate in trade shows to promote and sell our products.
  • Coordinated client events for trade shows including golf tournaments and dinners.
  • Coordinated sales events, trade shows, and client gatherings.
  • Produced graphics for trade shows and other public events.
  • Directed and supported event management for trade shows.
  • Worked trade shows inside stores selling merchandise.
  • Traveled for diversity recruitment trade shows.
  • Traveled 25% of the time for conferences, meetings, and trade shows.

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20 Most Common Skill For An Executive Administrator

Office Supplies7.8%
Expense Reports7.2%
Powerpoint7.1%
Scheduling Meetings4.9%
Customer Service4.5%
Financial Statements4.3%
Payroll4.1%
Special Projects4.1%

Typical Skill-Sets Required For An Executive Administrator

RankSkillPercentage of ResumesPercentage
1
1
Office Supplies
Office Supplies
7.8%
7.8%
2
2
Expense Reports
Expense Reports
7.2%
7.2%
3
3
Powerpoint
Powerpoint
7.1%
7.1%
4
4
Scheduling Meetings
Scheduling Meetings
4.9%
4.9%
5
5
Customer Service
Customer Service
4.5%
4.5%
6
6
Financial Statements
Financial Statements
4.3%
4.3%
7
7
Payroll
Payroll
4.1%
4.1%
8
8
Special Projects
Special Projects
4.1%
4.1%
9
9
Office Procedures
Office Procedures
3.8%
3.8%
10
10
Confidential Information
Confidential Information
3.1%
3.1%
11
11
Personnel Files
Personnel Files
3%
3%
12
12
Human Resources
Human Resources
2.9%
2.9%
13
13
Data Entry
Data Entry
2.7%
2.7%
14
14
Conference Calls
Conference Calls
2.6%
2.6%
15
15
Calendar Management
Calendar Management
2.5%
2.5%
16
16
Travel Arrangements
Travel Arrangements
2.2%
2.2%
17
17
Purchase Orders
Purchase Orders
2%
2%
18
18
Executive Management
Executive Management
1.7%
1.7%
19
19
Company Policies
Company Policies
1.7%
1.7%
20
20
Administrative Tasks
Administrative Tasks
1.6%
1.6%
21
21
Board Members
Board Members
1.6%
1.6%
22
22
Special Events
Special Events
1.5%
1.5%
23
23
Executive Support
Executive Support
1.4%
1.4%
24
24
Sharepoint
Sharepoint
1.3%
1.3%
25
25
Administrative Functions
Administrative Functions
1.2%
1.2%
26
26
Staff Meetings
Staff Meetings
1.1%
1.1%
27
27
Action Items
Action Items
1.1%
1.1%
28
28
Word Processing
Word Processing
1.1%
1.1%
29
29
Statistical Data
Statistical Data
1%
1%
30
30
Presentation Materials
Presentation Materials
1%
1%
31
31
Sensitive Information
Sensitive Information
1%
1%
32
32
Staff Members
Staff Members
0.9%
0.9%
33
33
Real Estate
Real Estate
0.9%
0.9%
34
34
Telephone Calls
Telephone Calls
0.8%
0.8%
35
35
Administrative Assistants
Administrative Assistants
0.8%
0.8%
36
36
Quickbooks
Quickbooks
0.8%
0.8%
37
37
Daily Operations
Daily Operations
0.8%
0.8%
38
38
Business Development
Business Development
0.8%
0.8%
39
39
Records Management
Records Management
0.8%
0.8%
40
40
Counsel
Counsel
0.8%
0.8%
41
41
Direct Reports
Direct Reports
0.8%
0.8%
42
42
SVP
SVP
0.7%
0.7%
43
43
Scheduling Appointments
Scheduling Appointments
0.7%
0.7%
44
44
Executive Office
Executive Office
0.7%
0.7%
45
45
Company Events
Company Events
0.6%
0.6%
46
46
Office Staff
Office Staff
0.5%
0.5%
47
47
A/P
A/P
0.5%
0.5%
48
48
A/R
A/R
0.5%
0.5%
49
49
Annual Budget
Annual Budget
0.4%
0.4%
50
50
Trade Shows
Trade Shows
0.4%
0.4%

44,656 Executive Administrator Jobs

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