Top Executive Administrator Skills

Below we've compiled a list of the most important skills for an Executive Administrator. We ranked the top skills based on the percentage of Executive Administrator resumes they appeared on. For example, 13.6% of Executive Administrator resumes contained Office Supplies as a skill. Let's find out what skills an Executive Administrator actually needs in order to be successful in the workplace.

The six most common skills found on Executive Administrator resumes in 2020. Read below to see the full list.

1. Office Supplies

high Demand
Here's how Office Supplies is used in Executive Administrator jobs:
  • Maintained office supplies inventory/stock to determine inventory and anticipated needs placing and expediting orders for supplies; verified receipt of supplies.
  • Perform related administrative tasks including maintaining office supplies and contact with vendors.
  • Monitored departmental expenses for office supplies and maintained inventory within budget.
  • Managed office supplies budget and procured items per procurement policy.
  • Maintained office equipment and monitored/ordered kitchen and office supplies.
  • Monitored office supplies and pharmaceutical luncheons.
  • Processed requisitions for reimbursements, memberships, office supplies, equipment, and seminar registration in accordance with the office budget.
  • Accomplished all administrative task including the requisitioning and maintenance of 200+ publications, forms, manuals, regulations and office supplies.
  • Processed and tracked internal purchase requests, ordered office equipment and office supplies, managed office moves and space planning.
  • Completed all office related duties; service walk-in customers, answer telephones, faxing, maintain office supplies and filing.
  • Managed day-to-day business operations which includes processing invoices, purchase of office supplies, on/off board employees, process payroll.
  • Performed office bookkeeping for accounts receivable, processed bank deposits and managed office supplies and other office related expenses.
  • Answered staff inquiries, ordered and expedited office supplies and maintenance supplies, processing purchase requisitions and tracking invoices.
  • Initiated, implemented, and monitored a cost-savings program that saved over $3,000 a year in office supplies.
  • Coordinated of office and bookkeeping functions, including company expense reports, vendor relations, and maintaining office supplies.
  • Conducted in-depth research utilizing various reporting resources, maintained files and office equipment, and purchased office supplies.
  • Processed requisitions for office supplies, furniture and gaming equipment in a timely, most cost effective manner.
  • Ordered all office supplies and maintain the division level office to ensure the entire state programs ran efficiently.
  • Order and maintain office supplies and forms, checks inventories, and ensures accurate orders are received.
  • Selected to lead a team of 15 administrators and managed project to reduce expenditures for office supplies.

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2. Financial Statements

high Demand
Here's how Financial Statements is used in Executive Administrator jobs:
  • Performed accounting functions including general and payroll, preparation of financial statements, budget preparation and analysis.
  • Maintained company documents and financial statements to ensure compliance with federal and state regulation.
  • Prepared monthly financial statements, recorded financial transactions and reconciled bank statements.
  • Prepare and distribute monthly financial statements and bank account reconciliations.
  • Generate and distribute monthly financial statements to Executives and management.
  • Prepared monthly financial statements including job costs reports.
  • Maintain financial statements and offertory data.
  • Prepared invoices, reports, memos, letters, financial statements and other documents using Microsoft Office Suite, Act!
  • Support for financial reporting and financial statements according to the needs of the organization - Preparation of checks and contracts.
  • Prepared, examined and analyzed accounting records, financial statements with quality attention to the details.
  • Created financial statements and communicated them with stakeholders in the nonprofit organization, including the IRS.
  • Prepare letters, financial statements, and reports for partners using QuickBooks.
  • Target balance sheets and financial statements to increase profit and reduce expenses.
  • Organize and manage budget of $200,000, and prepare financial statements.
  • Produce financial statements and prepare reports and summaries for the manager.
  • Maintained, recorded, and filed away financial statements and records.
  • Generated weekly internal financial statements, balance sheets, income statement.
  • Prepare financial statements for banks and creditors using Microsoft Excel.
  • Prepared and maintained monthly client billings and financial statements.
  • Prepared financial statements for 13 small to mid-size companies.

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3. Personnel Files

high Demand
Here's how Personnel Files is used in Executive Administrator jobs:
  • Maintained an organizational suspense log and database for personnel files and correspondence management for both military and civilian entities.
  • Maintained all personnel files with strict confidentiality and filed all sensitive information consistent with record handling and retention requirements.
  • Experienced in preparing confidential and sensitive documents which include personnel files and security clearance information.
  • Developed and maintained personnel files, both electronically and paper.
  • Maintained company database, personnel files and contracting paperwork.
  • Monitored behavior systems maintain personnel files and records.
  • Maintain department personnel files, update various records, and ensure files are maintained in accordance with company policies.
  • Conduct training classes for new employees Create personnel files and assist in maintaining them in accordance with Licensing.
  • Researched, prepared, filed, and maintained records, reports, personnel files, and customer inventories.
  • Implemented a (currently utilized) system to improve organization of the Commissioners' personnel files.
  • Prepare and process expense reports, payroll, and benefits management and update personnel files.
  • Maintained personnel files, employee payroll, liaison between the corporation government and city agencies.
  • Create new hire personnel files; manage file room and confidential personnel and legal documents.
  • Assisted the Human Resources Department with auditing of personnel files and new hire orientation.
  • Organize and maintain all personnel files for an office of 100.
  • Maintained personnel files, attendance records, schedules and appointment calendars.
  • Managed Human Resources functions and maintained personnel files for multiple sites.
  • Provided office orientation for new hires and maintained all personnel files.
  • Administered HR services, employee benefits and maintained personnel files.
  • Created and maintained personnel files for all affiliate Managing Directors.

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4. Expense Reports

high Demand
Here's how Expense Reports is used in Executive Administrator jobs:
  • Prepared travel expense reports for international and domestic travel including foreign exchange conversion and reconciliation of American Express reports.
  • Provide administrative support including coordinating travel arrangements, processing expense reports and fielding general inquires from branch offices.
  • Coordinate meetings, collaborating with departmental managers, calendar coordinating and travel arrangements and expense reports.
  • Processed expense reports; ensured timely submission resulting in employees obtaining their reimbursements quickly.
  • Processed complex expense reports for international/domestic travel and general business for assigned members.
  • Coordinated business travel; reconciled corporate credit cards and prepared expense reports.
  • Coordinated domestic and international travel and prepare expense reports immediately upon return.
  • Processed invoices and expense reports adhering to company guidelines and Sarbanes-Oxley compliance.
  • Address finances including processing expenditures and reviewing incoming expense reports pending approval.
  • Prepared expense reports ensuring revenue cycle coincided with monthly projected budgets.
  • Audited and processed expense reports and converted international currencies if necessary.
  • Arranged all travel and accommodation arrangements; generated expense reports.
  • Process expense reports and monitored corporate credit cards reconciliations.
  • Reconciled monthly credit card statements and prepared/submitted expense reports.
  • Verified and approved expense reports submitted by contractors.
  • Administered department business trip activities and Expense Reports.
  • Reconciled department expenses & audited expense reports.
  • Prepared expense reports for senior level executives.
  • Reconcile monthly expense reports for Commodity Managers.
  • Prepared expense reports and analyzed daily deposits.

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5. Data Entry

high Demand
Here's how Data Entry is used in Executive Administrator jobs:
  • Delegated clerical and data entry management, managed vendor data-base entry, phone support, and appointment scheduling/itinerary.
  • Utilized customized computer applications for all data entry and retrieval.
  • Handled front office duties, which included greeting customers, admitting, verify medical insurance, scheduling appointments and data entry.
  • Lead tracking, data entry, preparation of correspondence to customers/vendors, track jobs sold/running, and prepare/format Management reports.
  • General Administrative duties: fax, generate filing system, data entry, maintain calendar, answering multiple phone lines.
  • Spread sheets, data entry, project status, research & legal descriptions for various types of building plans.
  • Provide assistance with budget and reconciliation, proficient extensive data entry, coordinate events and meet with community members.
  • Perform extensive data entry to report Contact Funding Hours for Quarterly Reports submitted to the Higher Education Coordinating Board.
  • Provided administrative support such as data entry, filing and answering inbound calls to maintain a successful agency.
  • SAP data entry managing fixed assets, running monthly cost center reports and assisting Financial Analysts as needed.
  • Provided data entry/clarification, on-site study visits, tracked study compliance, reimbursed study personnel, etc.
  • Maintained student database and records, including data entry, generating reports for manager and other staff.
  • Answered multiple lines, data entry, expense reimbursements, and perform copying and faxing documents.
  • Maintained key database system to enter homes for sales for company, data entry and MLS.
  • Performed various office tasks including; billing and collections, data entry, and creative assistance.
  • Assisted in processing and verifying payroll system data entry and timekeeping for weekly and semi-monthly payroll.
  • Assist with office duties as needed; email, filing, data entry, etc.
  • Created spreadsheets, performed data entry, and ran accountability and various internal reports daily.
  • Managed research database, data entry for client publications, prospects' and training information.
  • Assist in data entry of orders and gather needed production information for sales staff.

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6. Customer Service

high Demand
Here's how Customer Service is used in Executive Administrator jobs:
  • Updated Directory for internal monthly distribution throughout United HealthCare offices and acted as customer service liaison for executive level claim appeals.
  • Supervised company operations, business relations, customer service, and distribution of products for this wholesale company.
  • Schedule and facilitate meetings with contractors while exercising excellent written and verbal communication skills and customer service.
  • Administered customer service operations and status updates responding to approximately 20-25 emails orders from customers daily.
  • Provide exceptional customer service mailbox support for National Parts Center and Sharp commercial extended warranty business.
  • Served as senior customer service representative, responding to issues not satisfactorily resolved at branch level.
  • Demonstrated ability to defuse angry customers while enhancing department's image for excellent customer service.
  • Deliver excellent customer service while interfacing with Closing agents, Investor representatives, and Borrowers.
  • Provide excellent customer service skills to customers by ensuring accuracy of orders and delivery schedules.
  • Provided direction and focus for customer service, developing procedures for interfacing with corporate clients.
  • Provide accurate information and solid customer service on every call per established departmental criteria.
  • Coached and mentored peer level administration in areas of customer service and communication.
  • Maintain exceptional customer service and favorable business relationships with internal and external customers.
  • Provided superior customer service and support through successful collaboration with numerous clients.
  • Increased membership with customer service, community outreach, education and advertising.
  • Performed telephone customer service, scheduled appointments as well as greet/direct visitors.
  • Provide appropriate and accurate military information while maintaining excellent customer service.
  • Presented periodic 1/2-hour personal development training to the Customer Service unit.
  • Provided superior customer service to internal as well as external customers.
  • Deciphered and routed customer service calls with courtesy and professionalism.

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7. Meeting Minutes

high Demand
Here's how Meeting Minutes is used in Executive Administrator jobs:
  • Provide historical reference by developing and retrieval systems and recording meeting minutes in recorded and live discussions.
  • Improved processes based on analyzing meeting minutes from various inter-departmental meetings with the President.
  • Coordinated executive meetings and record meeting minutes.
  • Handled processing's of purchase orders and on boarding of new hires, captured meeting minutes and action items.
  • Attend meetings, record meeting minutes, summarize and distribute significant portions thereof based on independent knowledge and judgment.
  • Developed conference reports, meeting minutes, policy papers, official guidelines and directives; and newsletters.
  • Communicated effectively with multiple departments to plan meeting, agendas, and prepare meeting minutes for distribution.
  • Planned and coordinated materials, reports and budgets for board meetings and took weekly meeting minutes.
  • Record, prepare and distribute Board meeting minutes for FRF as well as its divisions.
  • Attended meetings at the request of senior management, took meeting minutes and reported outcomes.
  • Maintained and updated sales reports and kept meeting minutes for all staff meetings.
  • Prepared meeting minutes, sales information and sales graph for all agents.
  • Maintained meeting minutes, Policy & Procedure Manual and Corporate Record Book.
  • Prepared and planned agendas; attended staff meetings and published meeting minutes.
  • Created agendas, recorded meeting minutes, prepared minutes for distribution.
  • Attended Vice President's weekly sales meeting and prepared meeting minutes.
  • Conducted meeting minutes for global HR meetings and maintained employee files.
  • Transcribe the Executive and Finance Board meeting minutes through Dictaphone.
  • Prepared agendas and recorded meeting minutes for the Executive Council.
  • Coordinate management meetings, department meetings and prepare meeting minutes.

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8. Purchase Orders

high Demand
Here's how Purchase Orders is used in Executive Administrator jobs:
  • Managed purchase orders, inventory and delivery schedules - Supported a four-person management team - Interviewed and trained new personnel
  • Initiated purchase orders and approval processes for studio expenditures.
  • Processed purchase requisitions and purchase orders timely accurately.
  • Utilized asset management software for ordering/tracking purchase orders.
  • Prepared internal and external purchase orders.
  • Utilized Oracle software for all processing of requisitions, purchase orders, receiving of goods, and business Expense Report submissions.
  • Issued purchase orders for all Goods and Services such as Software & Hardware desk accessories from preferred suppliers for internal customers.
  • Managed all accounting issues including assignment of purchase orders, signing invoices for payment and confirmation of collection payments.
  • Consultation-processed agreements, contracts, work purchase orders, for services, equipment, building and facilities, etc.
  • Managed purchase orders for Amazon & Microsoft: processed orders, provided updates, tracking, prepped invoices.
  • Research, analyze, and resolve discrepancies between good receipts, confirmations and invoices in purchase orders.
  • Updated and distributed daily statistical subscriber reports, tracked and logged purchase orders, new build requests.
  • Expense report creation and reconciliation, creating purchase orders, invoices and setting up new vendors.
  • Assisted Accounts Payable team with processing, collections, tracked department budgets and processed purchase orders.
  • Authorized Purchase Orders for standard weekly or monthly purchases, wrote weekly or bimonthly Employee Bulletins.
  • Handled purchase orders from customers, inventory levels control, purchase forecast, and processes.
  • Handled all processing of purchase orders and the negotiations of pricing and shipping with Vendors.
  • Created company's templates for Invoices, Purchase Orders, primary Client Database and Accounting.
  • Created and coordinated maintenance, purchase orders, and filing of loans and mortgages.
  • Create Purchase orders for various departments within the company and order material for jobs.

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9. Special Events

high Demand
Here's how Special Events is used in Executive Administrator jobs:
  • Organized and delegated responsibilities for all company special events including holiday parties, Initial Public Offering party and summer picnics.
  • Organized special events and corporate meetings including the preparation of presentations, and all related documentation.
  • Organized special events and projects and arranged and participated in executive level meetings.
  • Coordinated conference, management meetings, special events and travel arrangements accordingly.
  • Maintained executives calendar, scheduled and coordinated meetings and special events.
  • Managed special events to include community service and employee recognition.
  • Maintained expense logs for special events for accounting reconciliation.
  • Developed and executed all special events.
  • Served as the point of contact for upcoming special events, and provided a detailed weekly report to the Director.
  • Created and implemented large conferences, meetings, special events and promotions on a monthly basis to attract new membership.
  • Administered major special events for the Michigan House of Representatives including 2009 and 2010 State of the State Address.
  • Manage $10,000 company purchasing card budget to procure office supplies, equipment, and food for special events.
  • Assisted VP with corporate special events such as sales meetings, golf outings, holiday, and social functions.
  • Coordinate Special Events such as Town Hall Meetings, State of the City Address, Council sponsored luncheons/events.
  • Assisted in booking, planning & details for special Events & Conferences as given direction by the Pastor.
  • Negotiate favorable prices and terms of service with all vendors, resorts and providers for large-scale special events.
  • Create Labor & Employment matter files, coordinate meetings and special events, provide technology support and training.
  • Managed files, oversaw immigration/passport files, prepared expense reports, and arranged special events as needed.
  • Coordinated venues for special events (i.e., Board of Directors, Community and Public Meetings).
  • Coordinate all special events, such as seminars, concerts, weddings, funerals, etc.

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10. Powerpoint

high Demand
Here's how Powerpoint is used in Executive Administrator jobs:
  • Created spreadsheets and databases to manage and present information; Developed PowerPoint presentations and event planning materials for management.
  • Reviewed, compiled and updated PowerPoint slide presentations as directed by higher echelons for distinguished visitor's briefings.
  • Developed innovative PowerPoint presentation used by the office for company audits as well as employee Benefits enrollment assistance.
  • Created new system with Microsoft Excel and PowerPoint to increase accountability and efficiency of processing personnel actions.
  • Prepared the department's Annual Operating Procedures and Strategic Operating Plans presentations using PowerPoint Applications.
  • Compiled PowerPoint presentations presented to President and Executive Vice President in monthly legal briefing meetings.
  • Supported the Consumer Marketing organization, concentrating on creating various PowerPoint presentations for upper management.
  • Key Accomplishment: Developed a successful PowerPoint presentation for a regional environmental conference.
  • Produced PowerPoint presentations, compiled and typed correspondences including miscellaneous forms and documents.
  • Assist in creating, fully edited and proofread Microsoft PowerPoint-based presentations.
  • Designed and implemented yearly marketing campaigns through Microsoft Publisher/PowerPoint and Excel.
  • Prepare PowerPoint presentations and design for brochures and other publications.
  • Prepared and disseminated reports and PowerPoint presentations for board meetings.
  • Performed administrative duties, including PowerPoint presentations and regional correspondence.
  • Controlled PowerPoint presentations for executive speakers at meetings and seminars.
  • Created PowerPoint presentations for monthly and bi-weekly departmental meetings.
  • Consolidate input for Monthly Operating Reports into PowerPoint presentations.
  • Developed innovative PowerPoint presentation for bi-annual national sales meetings.
  • Developed marketing materials in PowerPoint and Microsoft Office.
  • Prepared PowerPoint briefings for presentation by regional managers.

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11. Human Resources

high Demand
Here's how Human Resources is used in Executive Administrator jobs:
  • Performed administrative and wide-ranging support to the Founder/Laboratory Director, including human resources, recruitment, and special projects.
  • Maintained local human resources, financial and operational file system and regularly audited and updated to ensure accuracy.
  • Performed general secretarial and administrative work assignments for the Southwest Regional Sales Director and Human Resources manager.
  • Provided exceptional administrative and operation support for the coordination of agency-wide human resources policies and procedures.
  • Managed human resources activities including monthly insurance enrollments and reconciliation, and employee hiring programs.
  • Supported human resources functions by coordinating travel and interview schedules for out-of-town candidates.
  • Developed and maintained on site process for Human Resources vetting and associate assimilation.
  • Handled human resources functions, including personnel supervision and training and development.
  • Amended, endorsed, and directed consultant resumes/applications alongside Human Resources.
  • Functioned as Human Resources Assistant, maintaining highly confidential personnel information.
  • Provided administrative support to Human Resources, management and accountants.
  • Performed all Property Management and Human Resources Manager duties.
  • Maintain confidentiality for Executive Committee and Human Resources.
  • Provide administrative support to Director of Human Resources.
  • Provided additional administrative support to Human Resources department.
  • Performed customer relations and human resources functions.
  • Assisted in departmental human resources related matters.
  • Provided support for Human Resources Management.
  • Supported the VP of Human Resources and the VP of Finance in a fast-paced start-up environment, including extensive calendar management.
  • Prepare meeting / presentation materials, make copies and file documents as needed for Human Resources and the Sr. Management Team.

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12. Company Policies

high Demand
Here's how Company Policies is used in Executive Administrator jobs:
  • Ensured accuracy of daily/weekly and month-end closing process of journal entries/accounting transactions in accordance with company policies and procedures.
  • Developed company policies, standard operating procedures, processes, business objectives and benefit programs.
  • Monitored trainee performance and ensured strict adherence to regulatory compliance and company policies.
  • Monitored and updated company policies, procedures and regulation manuals electronically.
  • Travel Manager - negotiated rates for company travel, monitored and enforced company policies to ensure cost savings of 30%.
  • Reduced employee training costs by more than 10% by revising and implementing new company policies and procedures.
  • Worked directly under company owner/president to help maintain company policies and good relations with employees and customers.
  • Supported the EVP and the VP of Sales with enforcement of company policies and procedures.
  • Resolve clients' inquiries financial products, contracts and company policies and client relations procedures.
  • Used tact, diplomacy and practical knowledge of company policies, practices and procedures.
  • Managed new hire process, paperwork, and explain company policies to new employees.
  • Possess a thorough knowledge of practices, procedures, and company policies.
  • Assist with new employee training including company policies, services and operations.
  • Review, write and update company policies for the assisted living.
  • Implement and create company policies, prepare compensation and employee benefits.
  • Greeted and advised clients on company policies and products.
  • Resolved any complaints or problems within company policies.
  • Administer drug testing and enforcement of company policies.
  • Implement and establish new company policies and procedures.
  • Managed technical bulletin distribution, documentation library and patent filing Updated department staff on company policies and procedures

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13. Scheduling Meetings

high Demand
Here's how Scheduling Meetings is used in Executive Administrator jobs:
  • Provided comprehensive support for executive level staff including scheduling meetings, coordinating travel, and effectively managing all essential tasks.
  • Maintained appointment calendars; scheduling meetings and appointments when necessary.
  • Managed calendars and activities to include identifying and managing the priorities for the day, scheduling meetings and prioritizing meeting requests.
  • Provide critical administrative support such as expense reporting, scheduling meetings, ordering lunches and partnering with Facilities for supplies ordering.
  • Maintained Rick Marsh's appointments by planning and scheduling meetings, conferences, teleconferences, and travel using Ms Office.
  • Maintained the CEO and Executive's appointment schedules, planned and scheduling meetings, conferences, teleconferences, and travel.
  • Support the President and CEO, Executive Management team with processing reports, correspondence, scheduling meetings and travel.
  • Worked independently on scheduling meetings with various city officials, CEO's and property owners using personal business connections.
  • Maintained executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, travel and annual fundraisers.
  • Maintain General Manager's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Provided comprehensive support to CEO which included scheduling meetings, coordinating travel, and managing all essential tasks.
  • Coordinated executive's appointment schedule by planning and scheduling meetings, conferences and travel.
  • Handle the tasks of managing calendars, scheduling meetings and filing expense reports.
  • Maximized productivity by maintaining multiple calendars, scheduling meetings, arranging travel, tracking expenses and prioritizing e-mail for directors.
  • Provided administrative support including organizing and scheduling meetings; word processing Scheduled interviews, processed expense reports and maintained filing systems

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14. Staff Members

high Demand
Here's how Staff Members is used in Executive Administrator jobs:
  • Provided staff members keen insight on day-to-day operations of personnel and administrative duties.
  • Develop and initiate self-training and educational computerized programs for all staff members.
  • Provided administrative support to staff members across a fast-paced organization.
  • Rescheduled appointments upon request of supervisor or staff members.
  • Communicate information to staff members and appropriate personnel.
  • Performed overall administrative support to the department, assisting directly to 15 staff members and the 3 department leaders, simultaneously.
  • Provide secretarial and administrative support for internal and external customers, executives, bank officers and other staff members.
  • Functioned as the Information Management Officer by maintaining accountability and servicing of equipment and software for 27 staff members.
  • Served as a timekeeper for staff members to include preparing time and attendance records and submitted for processing.
  • Attended all daily departmental and weekly senior staff meetings to carry out notes and reports for staff members.
  • Handled all Government travel and vouchers for my Program Manager, Deputy PM and 23 other staff members.
  • Follow up with various staff members on upcoming and pending items as well as on any inquiry received.
  • Initial contact to all incoming and outgoing persons, as well as off-site and on-site staff members.
  • Review all calls and correspondence to be answered routinely or routed to appropriate staff members for action.
  • Support the Senior Exec Staff including legal, franchise and 600 staff members throughout the U.S.
  • Worked directly with the CEO and President of the company and supported eleven staff members.
  • Answer switchboard and transfer to appropriate staff members, meet and greet clients and visitors.
  • Managed calendars for multiple staff members; scheduled appointments, meetings, and other events.
  • Maintain the master calendar for an office of four attorneys and several additional staff members.
  • Acted as a liaison between Vice Presidents and Directors as well as other staff members.

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15. Special Projects

average Demand
Here's how Special Projects is used in Executive Administrator jobs:
  • Coordinated and managed special projects including working collaboratively with staff to assure that project deadlines are met.
  • Organized and coordinated executive internal and external relations efforts and oversee special projects, particularly regarding FINRA.
  • Provided administrative support for new business developments and assisted on executive level with special projects.
  • Project management for facilities headquarters engineers and architects and special projects for supply management.
  • Participated in special projects and prepared a variety of statistical reports as needed.
  • Created and maintained internal SharePoint Portal for several Divisions and Special Projects.
  • Generated reports and presentations pertaining to company operations and ongoing special projects.
  • Collaborate with Director of Community Engagement on special projects and events.
  • Coordinated special projects including extensive Internet research and crime scene analysis.
  • Coordinated special projects and studies and prepared associated briefings and presentations.
  • Organized events and coordinated special projects as assigned by executives.
  • Participate in special projects and efforts to improve unit effectiveness.
  • Spearheaded and oversaw management and implementation of special projects.
  • Supported executive director with ongoing and special projects.
  • Managed special projects and process improvements.
  • Worked special projects for government contracts
  • Collect data and compile information for special projects such as funding for employee training, travel estimates, costs and expenses.
  • Assisted BNSF Directors and Supervisors in organizing recognition events, meetings, and other special projects in coordinating with numerous hotels.
  • Collaborated with other team members and conducted meetings directed to inform dignitaries from allied countries on special projects and events.
  • Support Division Group with special projects including proposal resume formatting and submissions as well as staff transitions on new contracts.

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16. Travel Arrangements

average Demand
Here's how Travel Arrangements is used in Executive Administrator jobs:
  • Coordinated heavy domestic and international travel arrangements for company executives and outside consultants, including securing business visas and passports.
  • Coordinated travel arrangements and maintained Concur accounts, maintained database and ensured the delivery of premium service to customers.
  • Managed office operations, bookkeeping, product presentations, travel arrangements, calendar management, state and corporate licensing
  • Performed office manager tasks including meeting organization and scheduling, travel arrangements, expense reconciliation.
  • Coordinated travel arrangements and prepared expense reports; produced formats, edited correspondences and documents.
  • Provided all office administrative support; bookkeeping, software installation, scheduling and travel arrangements.
  • Coordinated schedules and arranged meetings, travel arrangements including international travel and preparation of itineraries.
  • Managed calendar and domestic/international travel arrangements for Head of Life Sciences and numerous department heads.
  • Provided support in preparing awards, maintaining executive schedules, travel arrangements and meeting coordination.
  • Ensured timely execution of travel arrangements and development of itineraries for official military travel.
  • Supported Executive with calendar management, meeting coordination, travel arrangements, finance reporting.
  • Maintained calendars and coordinated travel arrangements utilizing E-mail, Internet and in-house travel services.
  • Coordinated travel arrangements, corporate calendars, event details and administered global communication processes.
  • Managed and coordinated complex international and domestic travel arrangements for Partners and assigned teams.
  • Prioritized and coordinated all travel arrangements to visit potential sponsors and travel as necessary.
  • Coordinated, managed and administered all aspects of travel arrangements for senior management.
  • Secured travel arrangements, assembled extensive travel itineraries, and prepared expense reports.
  • Managed the executive and training calendar, scheduled meetings and coordinated travel arrangements.
  • Coordinated travel arrangements, expense reimbursement, budgeting and ordering supplies for department.
  • Prepared expense reports and managed travel arrangements for General Manager and Department Heads.

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17. Conference Calls

average Demand
Here's how Conference Calls is used in Executive Administrator jobs:
  • Facilitate executive proficiency through careful scheduling of voluminous meetings and conference calls; handle some personal meetings and appointments.
  • Organized CIO global communications conference calls to the entire Information Services organization and drafted communications memos.
  • Coordinated and Set up conference calls, domestic and international travel arrangements for President and management.
  • Created presentations for management staff meetings; delegate conference calls and executive travel expense reports.
  • Coordinated and arranged extensive international and domestic travel arrangements, conference calls and meetings.
  • Managed executive calendar, including coordinating meetings and scheduling conference calls.
  • Coordinated travel reservations, conference calls and meeting locations.
  • Coordinate large meetings/conference calls/and events.
  • Coordinated calendar management for the entire sales team, including coordinating conference calls, board meeting, and management meetings.
  • Communicated with high-level, fast-paced Executives both internal and external to coordinate meetings, conference calls, interviews, etc.
  • Assisted with conference calls, research and organization in the launch of a new private equity fund in Eastern Europe.
  • Coordinate, schedule, and setup conference calls, staff meetings, reminder notices, for external & internal participants.
  • Assisted the Chief Marketing Officer in managing his calendar, travel arrangements, scheduling meetings and arranging conference calls.
  • Scheduled conference calls and meeting requests providing catering, calendar invites, conference call numbers, and room number.
  • Arranged business travel, organized shows, scheduled conference rooms, teleconference calls, customer visits and orientations.
  • Operated presentation screens, conference calls, as necessary for meetings chaired by Governor and/or his Executive Staff.
  • Managed conference calls and all aspects of on/off-site events (Board/management meetings, seminars, Trade Shows).
  • Scheduled and coordinated meetings, interacted with board members, maintained vendor relationships, arranged conference calls.
  • Coordinate meeting and/or conferences, catering and conference calls on a daily, monthly and annual basis.
  • Scheduled daily meetings and set-up conference calls sent out meeting notices for Management, staff and customers.

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18. Quickbooks

average Demand
Here's how Quickbooks is used in Executive Administrator jobs:
  • Processed all source documents, ensuring accuracy, creating invoices using QuickBooks including monthly bank reconciliation.
  • Compiled and itemized invoices utilizing QuickBooks software.
  • Processed accounts receivable and accounts payable using QuickBooks
  • Implemented financial management tools using QuickBooks.
  • Maintain QuickBooks Data Base utilizing accounts payable, and accounts receivable, invoices, receipts, vendors, clients, networking.
  • Create invoices for customer billing using QuickBooks, interface with customers regarding invoices, prepare 1099's at year end.
  • Provided bookkeeping services for individuals and related businesses including cash management, accounts payable, accounts receivables through QuickBooks.
  • Work directly with the CPA firm to make sure the QuickBooks file is ready for tax season.
  • Coordinated and maintained financial office billing, bookkeeping, and payroll utilizing QuickBooks and ADP payroll software.
  • Reconcile and balance accounts, credit cards, set up and implemented online bank feeds utilizing QuickBooks.
  • Utilized QuickBooks, Excel and Spreadsheets Collaborated with Department of Social Services regarding payments from client.
  • Captured billable hours using Microsoft Outlook, and submitting those hours for billing using QuickBooks Pro.
  • Handled all bookkeeping, payroll, AP, AR, HR using QuickBooks and vendor software.
  • Utilized QuickBooks daily to process invoices, payroll, inventory, and weekly finance expenses.
  • Maintained contact management system, QuickBooks reports and Excel spreadsheets for all incoming expenses.
  • Use and operation of multiple applications using QuickBooks, Microsoft Office, and Internet.
  • Input insured's expiration dates for general liability and workers comp into QuickBooks.
  • Operate computers programmed with QuickBooks to record, store, and analyze information.
  • Maintained a database in QuickBooks of all accounts receivable and payable.
  • Answer and screen phones, and accounts receivable/ payable in QuickBooks.

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19. Phone Calls

average Demand
Here's how Phone Calls is used in Executive Administrator jobs:
  • Manage travel, calendar, and education for Senior Pastor, fielding requests, emails and phone calls on his behalf.
  • Handled the phone calls, set appointments, scheduled them, sold them, acquired financing, and signed them up.
  • Answered phone calls, managed calendars and responded to email inquiries for managing Directors, SVP's, Associates and Analysts.
  • Answered incoming phone calls, directed the calls, greeted and assisted visitors, VIP's, and government officials.
  • Answer and respond to all phone calls that come into the office daily and help clients that walk in.
  • Answered phone calls and directed calls to appropriate parties and handled customers in a high standard of respect.
  • Opened and prepared the office each day; Answered and directed phone calls; Created and mailed invoices.
  • Maintained complex calendar and scheduled meetings, phone calls, and site visits; booked all business/personal travel.
  • Handled common office related tasks such as answer and transfer phone calls, file, distribute mail.
  • Provided administrative support to the Senior Pastor and Board Members Answering phones and/or returning phone calls.
  • Coordinated calendars, screened phone calls and emails, and scheduled all appointments for the CEO.
  • Answered and directed incoming phone calls and processed all out-going, incoming mail, and email.
  • Anticipate and prepare materials needed for conferences, correspondence, appointments, meetings and phone calls.
  • Evaluate inbound emails / phone calls and routing them to the right team member.
  • Screened phone calls and functioned as a liaison between upper management and department heads.
  • Answered multiple phone calls and directed to appropriate staff or assisted as necessary.
  • Track incoming shipments via phone calls, internet or other appropriate method.
  • Maintained office scheduling and fielded phone calls for all inquiries for business.
  • Intercept and make most phone calls for the Archbishop and Senior Pastor.
  • Answered all incoming phone calls and directed them to appropriate departments.

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20. Calendar Management

average Demand
Here's how Calendar Management is used in Executive Administrator jobs:
  • Provided all administrative support to senior executives including calendar management, travel arrangements and office management.
  • Maintain and organize heavy calendar management of several senior executives; on numerous computer systems.
  • Provide assistance in everything from email and calendar management to project management.
  • Administer all communications, email organization, document controls and calendar management.
  • Coordinated travel, project and calendar management for senior faculty/staff.
  • Performed calendar management, meeting support and receptionist duties.
  • Calendar management, executed meeting planning/scheduling, travel/transportation arraignments.
  • Provide support to Global Account Manager Calendar Management.
  • Calendar management and appointment/meeting scheduling.
  • Managed domestic and international travel logistics, call screening, email screening, heavy calendar management, and expense reporting.
  • Performed calendar management, travel coordination, accurate communications, update and schedule changes between clients, partners and staff.
  • Full calendar management including extensive domestic and foreign travel, meeting and conference coordination, and full expense tracking.
  • Handle all aspects of office duties including calendar management, travel, word processing, expense report etc.
  • Calendar Management: Skillfully managed CEO, COO and CMO's calendars to maximize and manage time efficiently.
  • Manage and arrange schedules including calendar management, extensive global and domestic trip planning and expense processing.
  • Calendar management, expense reporting for all managers and assistant brand managers (12 people).
  • Calendar Management: Single point of contact for coordinating scheduling, time management, and prioritization.
  • Sourced platforms to support Calendar Management, Communications, Project Management and Sales & Operations.
  • Calendar management Expense reporting Submitting employee time / hours to the Payroll Dept.
  • Handled all calendar management, customer escalations and meeting planning for three Directors.

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21. Project Management

average Demand
Here's how Project Management is used in Executive Administrator jobs:
  • Managed staff engaged with strategic planning, marketing and outreach, program/policy development, and project management for water-related infrastructure projects.
  • Provided administrative support and project management for the Executive Office and supervised Administrative Assistants.
  • Completed all relevant documents, reports and presentations relating to project management.
  • Provided various project management visibility and control measures and reports as needed.
  • Project management oriented, consistently completing assignments within time and budgetary constraints.
  • Experience in large capital programs including project management planning via Microsoft Projects.
  • Provided equipment training to employees prior to deployment Project Management Created training manuals
  • Participated in project management and business procurement of Government contracts.
  • Provide assistance and leadership with church/community events and project management.
  • Project management coordination for internal and external clientele.
  • Project management for various routine association projects.
  • Project management of all company accounts
  • Project Management Held considerable responsibility.
  • Project management, Return Authorizations, Assisted with Purchasing Manager, assisted with Accounts Receivables and Accounts Payable and HRI records.
  • Coordinate Art Awakening's projects by utilizing current project management techniques, including workshops, conferences, and newly established locations.
  • Provided superior administrative and project management service for 175 local employees, 5 large subordinate units, military and government officials.
  • Assisted the COO on project management including budget and expense tracking, travel and scheduling, and human resource functions.
  • Generated sales quotes (for equipment and service), project management, invoices, PO's, Contracts.
  • Project management: Lead for Rewards & Recognition, Administrative web team, tool and branding education courses.
  • Provide administrative and project management support to the Chief Financial Officer (CFO) of Amway Corp.

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22. Office Operations

average Demand
Here's how Office Operations is used in Executive Administrator jobs:
  • Directed day-to-day office operations, providing fundamental support to company President, Chief Financial Officer and Chief Estimator.
  • Assisted the Regional Vice President of Finance with daily office operations; efficiently and accurately managed budgetary reports.
  • Directed day-to-day office operations, providing fundamental administrative support to management team and supervision to support staff.
  • Provided guidance and monitored daily office operations and functions of personnel to ensure high quality support.
  • Directed day-to-day office operations providing fundamental support to President and team of Consultants.
  • Managed Receptionist, ensured smooth office operations, coordinated all company training nationwide.
  • Developed, recommended office procedures and systems to ensure smooth office operations.
  • Managed daily activities of office operations while supervising staff and volunteers.
  • Streamlined office operations for viable productivity gains and company growth.
  • Organized and directed office services and managed front office operations.
  • Organized and managed office operations, including maintaining employees.
  • Managed office operations for steel reclamation and related programs.
  • Managed daily clerical office operations and filing systems.
  • Managed office operations for two business office locations.
  • Managed daily office operations for the Detention Hospital.
  • Delivered clerical support to ensure efficient office operations.
  • Oversee office operations of large non-profit organization.
  • Worked independently to ensure smooth office operations.
  • Administered office operations or specialized business functions.
  • Oversee daily executive office operations.

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23. Statistical Reports

average Demand
Here's how Statistical Reports is used in Executive Administrator jobs:
  • Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions.
  • Provided high level administrative support by conducting research, preparing statistical reports, and handling information requests.
  • Developed and maintained statistical reports and marketing material using digital imaging and printing software.
  • Maintain database files & statistical reports concerning manpower usage & authorizations for the organization.
  • Conducted market research and prepared statistical reports used by executives to make business decisions.
  • Provided high-level administrative support by conducting research, preparing statistical reports.
  • Tracked statistical reports and reported department profit dollar status.
  • Compiled statistical reports, presentations and other deem materials.
  • Create statistical reports for operational and administrative staff
  • Conducted research and prepared statistical reports.
  • Collected and performed daily, weekly, and monthly data base entry and produced conclusive statistical reports for all three executives.
  • Supported the sales team with administration needs such as tracking sales and creating statistical reports.
  • Prepared statistical reports, proposals, case statements, and a manifold of other correspondence.
  • Conduct legal research and prepares statistical reports and information, as needed.
  • Conduct research; prepare statistical reports, high-level presentations and recurring reports.

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24. Real Estate

average Demand
Here's how Real Estate is used in Executive Administrator jobs:
  • Accomplished executive with a proven ability to develop and implement real estate strategies that support business and financial objectives.
  • Developed knowledge of real estate including documentation requirements, transaction processes, and financing options.
  • Provided executive support for two principals of a leading commercial real estate/property management firm.
  • Specialized in organizing and preparing commercial real estate portfolios and contract
  • Supervised over 20 real estate agents and tracked performance through the use of computer software MLSNI, MAP and Executive Office.
  • Managed real estate and State lease agreement contracts with NM State- Property Control Division and General Services Department for 86 properties.
  • Supported regional real estate office teams administratively including, Senior Management, Construction, Finance, Asset Management and Legal.
  • Provided oversight and management to staff and agents for team for the Top Real Estate Team for Keller Williams nationwide.
  • Manage conference room reservations, collect rent for rental properties, earnest money and commission checks for real estate transactions.
  • Managed original files and databases for New Deal Art: Murals and Sculptures and commercial real estate leased and owned.
  • Provided support and managed a shared calendar for a commercial real estate broker and all other executive level personnel.
  • Create void studies for real estate projects along with necessary research to better prepare for purchasing capital investments.
  • Ensured that all contracts and disclosures are signed and completed based on the real estate division compliance codes.
  • Licensed Realtor and Mortgage Broker: coordinator of a Rental Property Management company, International Real Estate.
  • Relocated to PIDC's Navy Yard office to work with the Real Estate and Development team.
  • Acted as liaison between Facilities Management, Corporate Security, Risk Management and Real Estate.
  • Controlled sales, financing, collection, and commissions payable of real estate transactions.
  • Assist my broker with her real estate transactions, and assist her with software.
  • Implemented systems to streamline procedures for real estate team from listing to closing.
  • Provided assistance to the Real Estate Department and Front Desk Receptionist as needed.

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25. A/P

average Demand
Here's how A/P is used in Executive Administrator jobs:
  • Resolved inbound customer/vendors A/P requests.
  • Performed all aspects of A/P for two departments which included reporting, tracking and game planning with the GM.
  • Assisted accounting with A/P entry, invoicing, tracking waivers, consultant invoices, and payments.
  • Purchased supplies, maintained highly confidential files, tracked department A/P activities.
  • Recorded A/P, AR and accounts in collection.
  • Perform weekly A/P analysis as requested by management.

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26. Administrative Functions

average Demand
Here's how Administrative Functions is used in Executive Administrator jobs:
  • Coordinated and directed staff administrative functions pertaining to Health Service plans, organization, operations intelligence, and collective training events.
  • Demonstrated a high-level of resourcefulness and responsibility when fulfilling diverse administrative functions and received a quick promotion to Executive Administrator.
  • Delivered strong and sustainable operating gains: - Provided responsible and accountable program integrity for the Administrative functions and/or activities.
  • Perform complex clerical and administrative functions requiring creative thinking and a comprehensive knowledge of established precedent and procedures.
  • Perform general administrative functions including typing, photocopying, mail distribution, bulk mailings and general correspondence.
  • Supervised and trained seven personnel to include a Korean citizen in daily clerical and administrative functions and activities
  • Handled wide variety of administrative functions, supported all director-level projects and information-management processes.
  • Performed office management and administrative functions consistent with those performed at Ally Bank.
  • Resolve any conflicts involving clerical and administrative functions, handle confidential situations.
  • Perform administrative functions as designated by the Student Government President.
  • Ensured daily administrative functions were completed.
  • Performed miscellaneous administrative functions as required.
  • Performed all administrative functions related to the daily business needs of the Vice President and Senior Director of Compliance & Integrity.
  • Maintained administrative functions of jobs, such as travel, payroll, billing distribution of contracts and correspondence.
  • Handled a wide variety of situations and conflicts involving the clerical and administrative functions of the department.
  • Performed various administrative functions including; data entry, invoicing, vendor collections, and client relations.
  • Oversee all administrative functions such as travel arrangements, supply and vendor management and calendar maintenance.
  • Perform various clerical or administrative functions as well as ordering and maintaining an inventory of supplies.
  • Directed administrative functions for the Executive Board of Directors, Elders, and Department Heads.
  • Executed a diverse range of administrative functions critical to the proper support of regional directors.

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27. Daily Operations

average Demand
Here's how Daily Operations is used in Executive Administrator jobs:
  • Opened/secured executive front office, overseeing and ensuring that staff preparation of daily operations ran in an efficient and time-sensitive manner.
  • Directed daily operations of an assisted living facility; maintained critical licensing requirements for staff and clients.
  • Manage daily operations and budgets, including designing a monthly dashboard to ensure streamlined optimization.
  • Managed the performance and daily operations of 10 office personnel performing administrative and clerical work.
  • Composed and prepared operating manuals and procedures for franchisees to follow in their daily operations
  • Supported high profile Corporate retained attorneys in daily operations including projects and special assignments.
  • Assisted Property Manager with daily operations of super regional enclosed shopping center.
  • Streamline information flow for better performance and overall functioning of daily operations.
  • Delivered administrative support to senior management to ensure continuity of daily operations.
  • Review daily operations practices and implement improvement where necessary.
  • Incorporated Google Drive for daily operations/shared document resources.
  • Executed daily operations of scheduling events.
  • Led the development and implementation of information policies that governed daily operations for 15 senior executive leaders and 1,800 personnel.
  • Direct daily operations of programs and services as Special Assistant to the Pastor and Key Member of Senior Management Team.
  • Prepared and maintained files for a 19-member sales, installation and delivery team to support and sustain daily operations.
  • Oversee the daily operations for tours and arrange groups and scheduling as necessary in an ever changing environment.
  • Oversee daily operations of a wealth management and retirement plan services firm with $650 million AUM.
  • Executed daily operations for the President and Chief Executive Officer, Facility Director, and Medical Director.
  • Collaborate with the Chief Operating Officer to increase efficiency, decrease costs, and improve daily operations.
  • Coordinated all meetings, logistical details and daily operations on the CEO's behalf.

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28. Business Development

average Demand
Here's how Business Development is used in Executive Administrator jobs:
  • Managed several crucial areas of operations, business development, strategic partnering, product development/commercialization, marketing, and public relations.
  • Managed business development event/activities calendar, activities corporate retreats, customer appreciation events, speaking engagements, and employee celebrations.
  • Provided support to the International Sales Manager with bidding documents and assisted with the international business development strategy.
  • Served as division administrator, providing support for accounting/finance, marketing, and business development.
  • Supported Internal Audit Vice President and Vice President of Strategic Planning and Business Development Executives.
  • Targeted local business development efforts by working closely with clients to design promotional packages.
  • Anticipated and prepared materials for meetings and conferences for members of Business Development team.
  • Coordinated with project managers to prepare PowerPoints and meeting materials for business development meetings.
  • Assisted the Business Development and Proposal teams by reviewing solicitations and confirming document compliance.
  • Provide administrative support for Senior Management, Business Development Team and IT Department.
  • Worked independently responding to new business development opportunities associated with the facility.
  • Coordinate extensive international and domestic travel in support of business development strategies.
  • Prepared Invoices that detailed the budget for participating small business developments.
  • Provide administrative, accounting and business development services to business owners.
  • Assisted the executive administrator in business development projects and marketing.
  • Position was a combination of three management/business development positions.
  • Assisted facilities with business development and marketing activities.
  • Plan and coordinate marketing and business development events.
  • Maintain calendar for multiple executives of Business Development.
  • Documented all managerial meetings, reported progress of business development team; including all sales presentations and direct interactions with clients.

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29. A/R

average Demand
Here's how A/R is used in Executive Administrator jobs:
  • Documented entire A/R position responsibilities, processes and procedures.
  • Maintained A/P, A/R, P/R, collections and customer financing with major finance companies as well as in house financing.
  • Maintained all accounts receivable files and completing full A/R audits quarterly as well as new customer processing and account database management.
  • Promoted from Deposits: Took in money from 28 branches, responsible for A/R and monthly closes.
  • Compiled daily A/R financial reports, prepared invoices, documented & deposited A/R payments.
  • Managed A/R cash application in Oracle and military invoicing to cover a disability absence.
  • Processed A/R including invoicing commercial clients and follow up on outstanding invoices.
  • Performed accounting duties including a/p, a/r, HCBS/Medicaid billing and payroll.
  • Handled accounting transactions including invoicing, A/R, A/P and purchasing functions.
  • Track production, A/R, Deposits for all companies.
  • Recruited to oversee A/R, A/P and accounting operations.
  • Enter Sales (A/P) and commissions (A/R) into the Access database.
  • Track Sales Commissions, A/P and A/R as needed.
  • Promoted after 90 days to billing, client marketing, A/R and collections for over 300 customers * Customer relations professional.
  • Worked with Accountants to set up and maintain Quick books on 5 different Entities for A/R, A/P, Payroll.
  • Generate weekly customer invoices in excess of [ ] and manage A/R, and collection with tact and professionalism.
  • Handled all HR functions and financial records, A/P, A/R, payroll, budgets and franchise reports.
  • Assisted president with payroll using quickbooks Handled various bookkeeping duties including A/P and A/R along with daily check deposits
  • Upgraded A/P, A/R, and Payroll systems from manualformat to Quick Books, Peachtree, and Excel.

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30. Word Processing

low Demand
Here's how Word Processing is used in Executive Administrator jobs:
  • Perform word processing functions, including technical documents that include charts, graphs, tables, and spreadsheets.
  • Assure discreet handling of all business, Use word processing software to prepare correspondence.
  • Excel reports, word processing, PowerPoint, monitored and tracked travel expenses.
  • Perform duties such as: File Management -Word processing and document preparations.
  • Handled all word processing, formulated PowerPoint reports for monthly sales projections.
  • Trained new employees in both the word processing and reception departments.
  • Compose and type routine correspondence using Word Processing software.
  • Utilized a variety of word processing and presentation programs.
  • Include Word processing, typing/drafting/filing correspondence, Maintain tracking/tickler report for follow-up and keeping spreadsheets.
  • Provided software training on all word processing, time and billing, legal research and marketing software utilized by the firm.

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31. Executive Staff

low Demand
Here's how Executive Staff is used in Executive Administrator jobs:
  • Master scheduler, reviewing confidential correspondence and electronic mail, coordinating global travel itineraries for Chairman, executive staff and constituents.
  • Compiled, researched, and interpreted complex administrative regulations and policies for executive staff, and managed classified security-level databases.
  • Coordinated care and services for executive staff acting as liaison between unit and medical representatives.
  • Provided administrative support for the Business Development Director and Executive Staff as needed.
  • Scheduled and coordinated all corporate activities both internal and external for executive staff.
  • Provided follow up/facilitated when needed/requested for mid-level employees through executive staff.
  • Administrated all medical affairs of the organization executive staff.
  • Coordinated with executive staff on preparation of expense reports.
  • Coordinate all travel arrangements for executive staff.
  • Prepared complex presentations for Executive Staff.
  • Fostered collaboration and project management skills to better support the executive staff s work and communication with the Board of Directors.
  • Assisted the SVP of Operations and the Executive Staff, Departmental SVP's, field management, and field employees.
  • Prepared management and corporate spreadsheets as well as summaries for product development and scheduling for the executive staff yearly summary.
  • Support executive staff with meeting minutes, dictation, preparing agendas and presentations, and meeting packets for clients.
  • Acted as Customer Service liaison to homeowners throughout the Southeast Region and as liaison with Headquarters Executive Staff.
  • Schedule travel and itinerary for executive staff including all air, ground, hotel reservations and meeting arrangements.
  • Provided front line support to the Mission Support Group Commander and other members of the executive staff.
  • Prepared, updated and disseminated monthly book and financial variance reports for all West Region Executive Staff.
  • Coordinate and prepare presentations for quarterly Investment Decision Council meetings consisting of members of the executive staff.
  • Served on executive staff for Governor James Blanchard; negotiated contracts and revamped the fund development database system

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32. Executive Management

low Demand
Here's how Executive Management is used in Executive Administrator jobs:
  • Maintained executive management business calendar, set business management meetings, notified participants, prepared and publish/distribute agendas.
  • Maintained executive management calendar's, correspondence, reports, presentations, and documents requiring execution from corporate.
  • Coordinate day-to-day executive management activities, including complex scheduling of meetings, speaking engagements, events and dinners.
  • Coordinated, created, edited and distributed both internal and external correspondence under the direction of Executive Management.
  • Attended meetings and prepared presentation materials for board of directors, executive management and leadership management meetings.
  • Developed and maintained executive management budget reconciling expenditures monthly to assure spending remained within the annual allowance.
  • Conducted confidential executive searches with external search firms and liaised with executive management and Board of Directors.
  • Managed headquarters executive management scheduling, government travel, procurement, and time and attendance.
  • Organized and attended all executive management meetings with responsibility for all takeaway items.
  • Provided administrative support to executive management using skills in MS Office applications.
  • Provided guidance to Executive management on business objectives and matters requiring discretion.
  • Provided detailed expense budget, status reports and spreadsheets for executive management.
  • Arranged travel schedules and reservations for executive management as needed.
  • Prepared annual bonus plan for executive management approval and implementation.
  • Arranged domestic and international travel schedule for executive management.
  • Travel arrangements & expense reports for executive management.
  • Reported directly to entire executive management and owners.
  • Prepared quarterly action plan presentations for Executive Management/BOD.
  • Relieve executive management of administrative duties.
  • Arranged domestic and international travel for up to 14 members of the executive management staff including the Americas and Europe.

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33. Records Management

low Demand
Here's how Records Management is used in Executive Administrator jobs:
  • Isolated and conveyed operational issues to senior leadership; formulated recommendations and solutions for heightened improvement initiatives and records management policies.
  • Provided Executive level administrative support, records management, travel planning, client and factory correspondence.
  • Developed standard office operating procedures and establishes proper records management in accordance with directives and instructions.
  • Establish and maintains electronic records management system for all incoming and outgoing correspondence.
  • Assisted in gathering information for records requests and monitored records management.
  • Maintained the departments Training Records Management Database.
  • Implemented improved records management processes.
  • Performed general office duties, such as ordering supplies, maintaining records management database systems, and performed basic bookkeeping work.
  • Upgraded and replaced the computer system to improve patient care, billing, scheduling, and medical records management.
  • Manage system security including account processing and records management, interpret, monitor, analyze, and report activities.
  • Handled multifaceted clerical tasks e.g., data entry, filing, records management and billing for the Tandem Division.
  • Developed and administered the Command's Records Management program, creating all policies, directives and instructions.
  • Maintain records management database systems, file and retrieve corporate documents, records, and reports.
  • Maintain administrative and training records and files; and administer records management and forms control.
  • Authored Privacy Act, records management training, and recognition guidance.
  • Created correspondences, policy, ordered unit supplies, records management, database management, and webpage development and content control.
  • Prepare and develop a records management system; maintain and recommend changes to records system when appropriate.

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34. Monthly Reports

low Demand
Here's how Monthly Reports is used in Executive Administrator jobs:
  • Compiled and processed data from new hire data entry to PowerPoint presentations to monthly reports for executive management.
  • Developed PowerPoint presentations for business development and produced weekly and monthly reports and presentations.
  • Prepared & analyzed monthly reports for management
  • Prepared and managed the office fiscal year budget request and spend plan; monitoring expenditure rates and providing monthly reports.
  • Conduct REIT and SOX reporting monthly; collect United Housing Foundation (UHF) monthly reports for designated properties.
  • Prepared information for monthly reports, correspondence, and memorandums using MS Word, Excel, and Power Point
  • Recorded program monthly reports, ordered supplies and coordinated events for non profit organizations.
  • Managed reconciliation of monthly rents, loan payments and preparation of related monthly reports.
  • Performed accuracy audits, generated monthly reports, and all staff meeting materials.
  • Compiled and submitted monthly reports ensuring State and Federal requirements were met.
  • Compiled weekly and monthly reports for each client detailing repairs and cost.
  • Prepared and Compiled the Overall Admin/HR Unit's Weekly and Monthly Reports.
  • Produced monthly reports on progress and activities, related to the project.
  • Compiled and edited regional monthly reports submitted to the VP and COO.
  • Monitored Safe Driving Incentive Programs and provided monthly reports in Excel.
  • Enter data for monthly reports and maintain ordering of supplies.
  • Assisted program managers with creation and support of monthly reports.
  • Submit a comprehensive monthly reports to the Top Management.
  • Prepared all daily, weekly, and monthly reports.
  • Prepared and maintained monthly reports for in house accountants.

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35. Counsel

low Demand
Here's how Counsel is used in Executive Administrator jobs:
  • Provide Executive Administrative support principally to Vice President and General Counsel, Board of Directors and Business unit executives.
  • Career Counselor, Drug and Alcohol Abuse Prevention Program Coordinator, Crisis Intervention Counselor and Family Advocacy Representative.
  • Provided executive and administrative support to Vice President/General Counsel and seven other legal department members.
  • Managed business calendars and coordinated meetings with customers, business units and outside counsel.
  • Provided comprehensive administrative and operational support to the Senior Vice President and General Counsel.
  • Counseled personnel on readiness, fitness standards, personal/professional development and financial issues daily
  • Developed organization/flow charts for General Counsel and assisted with patent and trademark matters.
  • Assisted Corporate Counsel regarding testimony to a Senate Subcommittee concerning the Internet.
  • Performed monthly evaluations for individual team members and provided the appropriate counseling.
  • Assemble and distributed Policy and Procedure training materials for Employment Counselors statewide.
  • Performed legal support for the General Counsel, prepared confidential legal documentation.
  • Oversee intellectual property matters in collaboration with executive team and legal counsel.
  • Administered all licensing programs for professional Christian Psychologists and Counselors.
  • Serve as backup Executive Assistant to Executive Vice President/General Counsel.
  • Coordinated counseling sessions and provided counseling to Church membership.
  • Supported Senior Corporate Counsels and Paralegal.
  • Counseled subordinates and resolved personnel issues.
  • Supplement pastoral duties of preaching/teaching, counseling, wedding, funeral, and other responsibilities in tandem with the Senior Pastor.
  • Liaised effectively with students, families, high school guidance counselors and Deans of Admissions to drive implementation of key projects.
  • Manage litigation and work with outside counsel including the Attorney General's office on legal issues affecting the Plan.

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36. Executive Support

low Demand
Here's how Executive Support is used in Executive Administrator jobs:
  • Managed executive support initiatives for corporate leaders and board members operating domestically and internationally.
  • Provided executive support to the President of company, encompassing general business needs.
  • Provided executive support to the Department of Quality and Stability Assurance.
  • Delivered high-level executive support for large, fast paced organizations.
  • Developed and conducted new-employee executive support training.
  • Provided complete executive support to the Sr. VP of PVCS Marketing, VP of E-Solutions and the Marketing Management Team.
  • Provide executive support to VP's, CEO's and worked under the direction of District Court Judges.
  • Provide executive support for Hospital Based Services (HBS) Corporate Director as well as Director of Operations.
  • Recruited to provide executive support to the CEO, CFO, SVP and various Project Managers.
  • Provided technical, administrative, and executive support for major venture capital firm.
  • Provided administrative and executive support to the Office of the Commanding General.
  • Provided executive support to GM/AM in tracking BLM earnings and vehicles pricing.
  • Provide executive support to 2 Regional Directors and 6 Community Program Specialist.
  • Perform advanced, diversified, and confidential executive support for the Dean.
  • Managed the Executive Support Division and supervised team of 24 personnel.
  • Handle a wide range of administrative and executive support related tasks.
  • Provide executive support to multiple vice presidents of various business areas.
  • Provided executive support to CEO and CFO.
  • Provided Executive support to Base Commander.
  • Provide executive support to the President.

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37. Administrative Tasks

low Demand
Here's how Administrative Tasks is used in Executive Administrator jobs:
  • Performed defined executive administrative tasks in support of established requirements for supplies and property management.
  • Assisted with sales administrative tasks including proposal preparation and calendar / appointment management.
  • Perform various administrative tasks for multiple executive managers while maintaining strict confidentiality.
  • Assisted executive assistant with a variety of administrative tasks and projects.
  • Assisted with international students exchange program, translation and administrative tasks.
  • Performed administrative tasks relating to credit policies for different clients.
  • Assisted executive assistant with administrative tasks and projects.
  • Supervised subordinates in performing administrative tasks and responsibilities.
  • Managed and delegated all administrative tasks.
  • Perform other administrative tasks as required.
  • Perform administrative tasks including data entry, scanning and filing client records, and various other tasks as required.
  • Aided the Marketing Department with leads assignment and supported Events team at conferences with registration and administrative tasks.
  • Performed Executive Administrative tasks to support CEO with various projects, correspondence, contract review and project management
  • Handled multifaceted administrative tasks (e.g., data entry, filing, records management and billing).
  • Assisted Nursing staff with administrative tasks & managed overtime schedule according to Union contract.
  • Created software to increase both speed and accuracy of repetitive administrative tasks.
  • Handle multiple administrative tasks in a timely and effective manner.
  • Assist CEO with administrative tasks as requested or assigned.
  • Coordinated administrative tasks with HR, Accounting and Sales.
  • Support all administrative tasks pertaining to the CEO.

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38. Office Staff

low Demand
Here's how Office Staff is used in Executive Administrator jobs:
  • Provided efficient oversight in maintaining office services, supervising office staff and maintaining office records.
  • Managed administrative office for professional association; managed financial accounts, supervised office staff.
  • Co-created and presented Stress Management presentation to office staff and management.
  • Managed seasonal merchandisers and temporary office staff.
  • Monitored and supervised laborers and office staff.
  • Provided supervision and direction to office staff for the purpose of meeting the needs of the congregation of the church.
  • Managed front office staff on a daily basis including hiring, reviews, disciplinary actions, etc.
  • Interviewed, hired and supervised support staff (assistants, receptionists and general office staff).
  • Supervised a staff of three in a highly visible and busy CEO s Office staff.
  • Hired teaching staff, office staff, promoted staff development, performed various administrative duties.
  • Served as executive assistant to lead pastor and provided administrative support to office staff.
  • Train various office staffs in the proper use of Microsoft Word and Excel.
  • Promoted twice to supervise office staff and provide administrative support to 5 departments.
  • Served as supervisor over office staff of 4 and a group of volunteers.
  • Hired and scheduled new student assistants, ensure assignment to individual office staff.
  • Total staff includes 75 office staff and 300 retail sales staff.
  • Provide administrative and scheduling support to members of the office staff.
  • Serve as backup to other office staff in their absence.
  • Supported field office staff and personnel deployed to Southwest Asia.
  • Processed orders daily, typed all letters for office staff.

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39. Confidential Information

low Demand
Here's how Confidential Information is used in Executive Administrator jobs:
  • Assisted in research, preparation and distribution of documents, reports and presentations; handled confidential information with discretion
  • Established close communication with physicians and secured confidential information regarding patient treatments, medications and test results.
  • Handled highly sensitive confidential information regarding President's personal business along with other employees' personal data.
  • Collaborated with executive level persons in the US and globally and managed highly sensitive and confidential information.
  • Maintained executive record keeping and filing system and handled considerably high volume of confidential information.
  • Maintained confidential information regarding all merger/acquisition, company developments and personnel records.
  • Utilize discretion when handling confidential information and prioritizing of engagements and/or communications.
  • Created and maintained spreadsheets of confidential information including patient and financial information.
  • Handled sensitive and confidential information with discretion to protect proprietary data.
  • Maintain the security of confidential information advised by the Director.
  • Handled all highly sensitive confidential information for the department.
  • Prepared and handled numerous types of confidential information.
  • Maintained the strictest confidence of all confidential information.
  • Handle confidential information and review contracts and agreements.
  • Handled private and confidential information on regular basis.
  • Prepared and maintained sensitive and confidential information.
  • Manage confidential information including correspondence exchange.
  • Handled sensitive and confidential information/situations.
  • Handled multiple tasks and prioritize while working in a fast paced environment and Secured confidential information.
  • Adhere to record retention policies and provide safeguard for confidential information and safe record keeping.

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40. Sharepoint

low Demand
Here's how Sharepoint is used in Executive Administrator jobs:
  • Maintained and issued contracts using MapPoint software / uploaded fully executed contracts to SharePoint database.
  • Maintained accuracy of website information and SharePoint data.
  • Maintained SharePoint sites (format and content) for Account Management, and global manufacturing and Oil and Gas clients.
  • Maintained file storage on local servers and SharePoint sites for the GM, leadership team and general employee population.
  • Uncovered various data entry errors in the Legal Contract SharePoint Database; corrected all errors ensuring integrity of data.
  • Negotiated meetings and conferences, both internal and external (Google Calendar, SharePoint, and Outlook).
  • Maintain company calendar SharePoint, MS Outlook, book internal and external employee or client conference rooms.
  • Create, organize, and manage SharePoint legal site for filing of legal agreements and records.
  • Maintained meeting sites, task lists, and documents in a SharePoint based environment.
  • Maintained office level intranet sites to include creating and maintaining SharePoint files.
  • Conceived, designed and maintained an internal SharePoint Client Care Recognition site.
  • Maintained and controlled the CCB (Configuration Control Board) SharePoint.
  • Maintained SharePoint and Outlook calendars for the Trustee and division managers.
  • Maintain Transition Planning spreadsheets, and post updates in SharePoint.
  • Recorded sessions and posted relevant material to SharePoint site.
  • Generated AS9100 processes and procedures via Microsoft SharePoint.
  • Created and maintained the National Accounts SharePoint site.
  • Posted information on Sharepoint internal company website.
  • Created and managed several company SharePoint sites.
  • Assisted in the development and implementation of program and office home pages located on the DISA Enterprise SharePoint intranet web site.

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41. Telephone Calls

low Demand
Here's how Telephone Calls is used in Executive Administrator jobs:
  • Screened and responded to telephone calls, emails and meeting requests for the Vice President of Development and Construction Managers.
  • Manage calendars, email, correspondence and mail lists, telephone calls, travel arrangements, and expense accounting.
  • Answered incoming telephone calls and handled complaints, account questions, and distributed sales leads to appropriate salesman area.
  • Handled administrative tasks such as monitored the front desk, answered telephone calls, mailing and data entry.
  • Greeted visitors, answered telephone calls, routine questions and referred to the appropriate department.
  • Screen telephone calls, greet visitors, purchase supplies, software and conduct Internet research.
  • Maintain the confidentiality of correspondence, documents, discussions, meetings and telephone calls.
  • Answered telephone calls, take messages, respond to inquiries and direct calls appropriately.
  • Receive office telephone calls and direct them to appropriate staff or visitor.
  • Answer heavy telephone calls, screen, log and place calls.
  • Screen and direct visitors, telephone calls, and electronic mail.
  • Screen telephone calls and resolve or refer them as appropriate.
  • Screened telephone calls and input data into hospital computer system.
  • Answered all incoming telephone calls for field office location.
  • Answered telephone calls and greeted visitors to company.
  • Received and screened telephone calls for senior partner.
  • Handled and screened telephone calls and executive mail.
  • Received and screens visitors and telephone calls
  • Screen and redirect telephone calls, faxes, resumes.
  • Triaged emails and telephone calls for action.

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42. Suite

low Demand
Here's how Suite is used in Executive Administrator jobs:
  • Supervised and trained office assistant; assisted Philadelphia office with Microsoft Office Suite issues/questions.
  • Attended and worked conferences promoting and exhibiting Institutional product suite and services.
  • Automated business process and efficiency using Microsoft excel and suites.
  • Developed structured test suites based on business requirements.
  • Acquired additional responsibilities including marketing executive suites.
  • Facilitate the day-to-day operations of the department and the C-suite and delegate tasks under the direction of the Chairman.
  • Organized batting practice, ballpark tours, and suite menus for a one of a kind MLB experience.
  • Manage our Staples Center Suite/Angels Game Club Tickets, approval of attendees distribution of tickets, cater event.
  • Managed and organized sales suites and customer demos at annual Design Automation Conferences (DAC).
  • Experienced in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
  • Planned and executed office relocation from San Francisco to new San Ramon office suite.
  • Used Microsoft Suites to maintain various data base programs that the company operated.
  • Counseled clients in determining which marketing material would be best suited for them.
  • Used QuickBooks and Microsoft Suite products for billing, payroll, and contracts.
  • Work with Microsoft Office Suite to include Excel, PowerPoint, Word & Outlook
  • Performed high level administrative functions for C-Suite, Director and VP staff.
  • Process all expense reports, reconciling all credit card statements for C-Suites.
  • Number of suite spaces reduced form forty-two to twelve office spaces.
  • Greeted and directed visitors to the different departments within the suite.
  • Submitted suite work orders via the web.

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43. Trade Shows

low Demand
Here's how Trade Shows is used in Executive Administrator jobs:
  • Directed Field Sales Team to maintain business-to-business relationships with customers through interactions and relations developed through trade shows or other sources.
  • Organized and executed Company representation in trade shows, conferences and seminars.
  • Planned and coordinated international and domestic trade shows.
  • Attended numerous conferences and military/commercial trade shows.
  • Choose and purchase gifts for all company functions including golf outings, parties, trade shows and marketing campaigns.
  • Facilitate preparation for trade shows, on and off-site meetings, and all company wide sales conferences.
  • Supervised office staff, screened applicants, trained administrative staff; handled all aspects of trade shows/conventions.
  • Plan events including board meetings, off-site events, trade shows, company events and service projects.
  • Manage marketing activities including campaigns, printing materials and brochures, advertising & organizing trade shows.
  • Coordinated attendance at industry trade shows (registration, services, shipping, etc.).
  • Executed several sporting events, dinners, golf outings, trade shows and other company events.
  • Coordinated and facilitated activities in connection with the company's participation in three national trade shows.
  • Organize and oversee planning for business events such as trade shows and outside and internal meetings.
  • Organized and shipped materials and staffed hospitality desk for all major conferences and trade shows.
  • Designed booths for all trade shows and organized all products and materials to be displayed.
  • Traveled with sales staff to trade shows and managed the distribution of the sales leads.
  • Coordinated volunteers to demonstrate games and champion the brand for events, and trade shows.
  • Trade shows - Liaised with trade show personnel, sales, and marketing department.
  • Prepare presentations for all trade shows, including two largest House wares shows.
  • Attended trade shows and plant visits; in and out of the country.

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44. Corporate Office

low Demand
Here's how Corporate Office is used in Executive Administrator jobs:
  • Developed internal correspondence that facilitated effective communication and transfer of information between five communities and three corporate offices.
  • Provided remote support and oversight for administrative and operational departments in the California corporate office during project assignment.
  • Managed all facets of corporate office, especially accounting and office management operations.
  • Produced investor presentations and internal presentations to corporate officers and Board of Directors.
  • Developed executive level briefings for customers and corporate officers.
  • Coordinated corporate office relocation in 2011.
  • Created the wording and branding for marketing for every consecutive tax season for corporate office as well as all 356 Franchises.
  • Handled all administrative needs for President and CEO in Boston corporate office, New York showroom and Salisbury distribution center.
  • Direct support to the General Manager and Plant Manager and acting liaison between the Manufacturing facility and the Corporate Office.
  • Assist in set-up, maintenance, and sorting of budget records for Milford, Cleveland, and Corporate Offices.
  • Identified and collaborated with a Corporate real estate broker to relocated Corporate offices from 20,000 sq/ft into 2,080 sq/ft.
  • Conduct all payroll, human resource, injury and claims, and accounting duties through communication with corporate office.
  • Worked closely with our corporate office (Ohio National) on all aspects of compliance and procedures.
  • Communicate & coordinate with corporate office in St Louis for Travel, Personnel, and Finance.
  • Reduced day to day operating costs of by 20% for Southern California corporate office.
  • Moved and relocated corporate office operations and staff from New York City to Miami.
  • Record, batch and send out invoices weekly to the corporate office for processing.
  • Created corporate office monthly professional presentations {monthly strategic and business plans}.
  • Coordinated between corporate office and factory for meeting deadlines of purchase orders placed.
  • Facilitated the Knowledge Empowers Team, hosted guest speakers at corporate office.

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45. Direct Reports

low Demand
Here's how Direct Reports is used in Executive Administrator jobs:
  • Provided key administrative support to executive and direct reports.
  • Communicated high level information to the Program Executive's direct reports on staff assignments, project deadlines and meeting material presentation.
  • Provided administrative support to Senior Director, Operations Business Teams, Enhancers and National Channel Accounts and direct reports.
  • Make travel arrangements for executives and direct reports including ground transportation, hotel accommodations, and meals via Concur.
  • Provided full range of support services for Directors, District Managers, Associate Directors and their direct reports.
  • Facilitated and maintained information flow of vital program data and issues between Sr. VP and direct reports.
  • Examined (to assure company guidelines were followed) and approved expenses for VP's direct reports.
  • Maintained quarterly performance appraisals and evaluations for COO direct reports by use of Performance Manager Software.
  • Developed and trained numerous direct reports to help them reach their highest potential.
  • Hired, managed, delegated to, groomed and trained two direct reports.
  • Provide C-level administrative support to the Senior Vice President and twelve direct reports.
  • Coordinated travel for Directors and assisted with travel for direct reports.
  • Provided executive and departmental support to VP and direct reports.
  • Processed expense reports for SVP and his direct reports.
  • Carry out direct reports and ensure projects were completed.
  • Approved expenses of direct reports.
  • Oversee 12 Direct Reports with 350+ staff.
  • Managed $60M budget, 7 direct reports, 140 admin/clinical FTEs, clinical operations, and research grant portfolio.

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46. Administrative Assistance

low Demand
Here's how Administrative Assistance is used in Executive Administrator jobs:
  • Provided administrative assistance to trained medical staff where basic medical terminology, billing and coding, handling of medical records.
  • Provided administrative assistance to VP Technology including maintaining documentation on complaints and other regulatory issues.
  • Provided administrative assistance to Executive Vice President/General Managers within various divisions at Kraft Foods.
  • Hired to provide administrative assistance to Executive Compensation team.
  • Provided administrative assistance to Director of Global Telecommunications.
  • Provide administrative assistance for Finance Department and Reception.
  • Provided administrative assistance to members of the senior management, archiving files & documents of all departments, arranged conferences & workshops
  • Provide administrative assistance to clients who are experiencing financial stress while implementing the banks policies, practices and legal guidelines.
  • Provided executive administrative assistance to the Intergovernmental Affairs and the Communications Teams in the Office of the County Executive.
  • Provided administrative assistance to Branch Head; prepares and mails all documents and information as requested.
  • Provided managerial and administrative assistance to the President/CEO and a staff of 36 employees.
  • Contract expired c/o Kelly Services Provided administrative assistance; support to department personnel and served as communications liaison for the department.
  • Provided administrative assistance for nationwide fundraising organization.
  • Provided administrative assistance across the training environment to the Executive Director, Managers, Training Advisors and Program Managers.

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47. Bank Deposits

low Demand
Here's how Bank Deposits is used in Executive Administrator jobs:
  • Take payments, do bank deposits, I make sure all customers are satisfied by cold calls on a weekly basis.
  • Handled accounts payable and receivable, payroll, prepared bank deposits, controlled inventory, and maintained equipment and technology.
  • Balanced and reconciled monthly budget, create, code and pay invoices, prepare bank deposits and allocate payments.
  • Manage bookkeeping functions (billing, A/R, A/P, payroll, bank deposits/statement reconciliations, etc.).
  • Manage accounts payable and receivable for multiple entities and prepare multiple bank deposits per month.
  • Handled payroll, bank statements, daily bank deposits, billing, and invoicing.
  • Run errands, make bank deposits, maintain expense reports for the company.
  • Provide backup for AR/AP, make bank deposits, and reconcile bank statements.
  • Enter received payments into QuickBooks and prepare bank deposits; cash handling.
  • Delivered and submitted bank deposits of up to $2m.
  • Handled accounts payable and receivable and prepare bank deposits.
  • Pay personal bills for owners and bank deposits.
  • Recorded cash receipts and prepared bank deposits.
  • Make bank deposits and reconciles bank statements.
  • Make and post bank deposits.
  • Full charge Bookkeeper (Account Payable, Account Receivable, Accounting duties and reports) Prepared bank deposits daily.
  • Coordinated all bank deposits for the Eat Right Program.

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48. Annual Budget

low Demand
Here's how Annual Budget is used in Executive Administrator jobs:
  • Maintained operational excellence by successfully completing weekly, monthly, quarterly and annual budgets and membership reports.
  • Manage curriculum purchases based on current educational needs and annual budget opportunities.
  • Prepared annual budget for Administrative department and auditor for all department budgets.
  • Developed annual budgets and coordinated with the accounting department.
  • Assisted with the preparation and oversight of the annual budget and capital improvement program, including conducting cost-benefit studies.
  • Supervised all aspects of office administration from payroll, interfacing with Human Resources, and developing annual budgets.
  • Programmed, justified and maintained $200,000 annual budget for office automation, computers, and associated equipment.
  • Assisted with grant management, clinical trials and financial projects, including annual budget preparation Key Results:.
  • Assist in the annual budgeting process; verify budgets for accuracy between accounting and field operations.
  • Direct and manage a $30M annual budget; and a $5.5M foundation investment portfolio.
  • Assisted senior staff to build annual budget models and reallocate funds within the directorate as necessary.
  • Created revenue models for sales and financial forecasting, expanding detail used for annual budgeting.
  • Prepared and submitted monthly/annual budget reports, memos, and correspondence in relation to budgets.
  • Developed and managed $22.5M annual budget; Directed $8.5M foundation investment portfolio.
  • Coordinated and established the annual budget, and maintain budget oversight with department directors.
  • Developed and managed annual budget in conjunction with the Finance Committee of the Board.
  • Assisted The Chief Finance and Systems Manager in generating reports for the annual budget.
  • Managed annual budget of $1M, ensuring production flow and timely product delivery.
  • Managed annual budgets, review, analyze and recommend profit-enhancing strategies for earnings results.
  • Managed all external litigation expenses with an annual budget of approximately $7M.

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49. Day-To-Day Operations

low Demand
Here's how Day-To-Day Operations is used in Executive Administrator jobs:
  • Manage all day-to-day operations of the Church and Community Development Corporation.
  • Support day-to-day operations and maintain schedule for president.
  • Facilitated day-to-day operations for newly acquired properties.
  • Worked directly with executive team to maintain and manage schedules, travel, composed correspondences and ensure day-to-day operations ran smoothly.
  • Served as central point of contact for Executive Director and officers; managed day-to-day operations of two office locations.
  • Involved in directing, planning, and coordinating the bi- weekly and monthly day-to-day operations of the Authority.
  • Perform general clerical duties, assist with data entry during audit engagements, and manage day-to-day operations.
  • Work towards keeping the day-to-day operations of Beaver Ruin Road Baptist Church organize and transparent.
  • Serve as resource contact person for day-to-day operations as well as for acquisitions.
  • Led day-to-day operations, including staffing to guarantee compliance of state regulations.
  • Manage the day-to-day operations of the business, including scheduling production.
  • Oversee day-to-day operations of the office, including other support personnel.
  • Manged day-to-day operations for both SFO and PDX branches.
  • Administer the day-to-day operations of the Church.
  • Right arm to President in day-to-day operations.

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20 Most Common Skill for an Executive Administrator

Office Supplies17.9%
Financial Statements11.5%
Personnel Files8.5%
Expense Reports7.2%
Data Entry7.2%
Customer Service6.1%
Meeting Minutes4.4%
Purchase Orders4.3%

Typical Skill-Sets Required For An Executive Administrator

RankSkillPercentage of ResumesPercentage
1
1
Office Supplies
Office Supplies
13.6%
13.6%
2
2
Financial Statements
Financial Statements
8.7%
8.7%
3
3
Personnel Files
Personnel Files
6.4%
6.4%
4
4
Expense Reports
Expense Reports
5.5%
5.5%
5
5
Data Entry
Data Entry
5.5%
5.5%
6
6
Customer Service
Customer Service
4.6%
4.6%
7
7
Meeting Minutes
Meeting Minutes
3.4%
3.4%
8
8
Purchase Orders
Purchase Orders
3.2%
3.2%
9
9
Special Events
Special Events
3.2%
3.2%
10
10
Powerpoint
Powerpoint
2.8%
2.8%
11
11
Human Resources
Human Resources
2.4%
2.4%
12
12
Company Policies
Company Policies
2.3%
2.3%
13
13
Scheduling Meetings
Scheduling Meetings
2.1%
2.1%
14
14
Staff Members
Staff Members
2.1%
2.1%
15
15
Special Projects
Special Projects
2%
2%
16
16
Travel Arrangements
Travel Arrangements
1.8%
1.8%
17
17
Conference Calls
Conference Calls
1.7%
1.7%
18
18
Quickbooks
Quickbooks
1.7%
1.7%
19
19
Phone Calls
Phone Calls
1.6%
1.6%
20
20
Calendar Management
Calendar Management
1.3%
1.3%
21
21
Project Management
Project Management
1.2%
1.2%
22
22
Office Operations
Office Operations
1.1%
1.1%
23
23
Statistical Reports
Statistical Reports
1.1%
1.1%
24
24
Real Estate
Real Estate
1%
1%
25
25
A/P
A/P
1%
1%
26
26
Administrative Functions
Administrative Functions
1%
1%
27
27
Daily Operations
Daily Operations
1%
1%
28
28
Business Development
Business Development
1%
1%
29
29
A/R
A/R
1%
1%
30
30
Word Processing
Word Processing
0.9%
0.9%
31
31
Executive Staff
Executive Staff
0.9%
0.9%
32
32
Executive Management
Executive Management
0.9%
0.9%
33
33
Records Management
Records Management
0.8%
0.8%
34
34
Monthly Reports
Monthly Reports
0.8%
0.8%
35
35
Counsel
Counsel
0.8%
0.8%
36
36
Executive Support
Executive Support
0.8%
0.8%
37
37
Administrative Tasks
Administrative Tasks
0.8%
0.8%
38
38
Office Staff
Office Staff
0.7%
0.7%
39
39
Confidential Information
Confidential Information
0.7%
0.7%
40
40
Sharepoint
Sharepoint
0.7%
0.7%
41
41
Telephone Calls
Telephone Calls
0.7%
0.7%
42
42
Suite
Suite
0.7%
0.7%
43
43
Trade Shows
Trade Shows
0.7%
0.7%
44
44
Corporate Office
Corporate Office
0.6%
0.6%
45
45
Direct Reports
Direct Reports
0.6%
0.6%
46
46
Administrative Assistance
Administrative Assistance
0.6%
0.6%
47
47
Bank Deposits
Bank Deposits
0.6%
0.6%
48
48
Annual Budget
Annual Budget
0.5%
0.5%
49
49
Day-To-Day Operations
Day-To-Day Operations
0.5%
0.5%
50
50
Legal Documents
Legal Documents
0.5%
0.5%

39,253 Executive Administrator Jobs

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