Executive assistant jobs in Alabama - 219 jobs

Terms: 12+ Months Contract We are seeking a highly organized and detail-oriented Administrative Assistant to provide day-to-day support to our team. This role is essential to ensuring smooth office operations, efficient communication, and timely completion of administrative tasks. Responsibilities: Manage calendars, schedule meetings, and coordinate appointments Answer and direct phone calls; respond to emails and inquiries Prepare, format, and edit documents, reports, and presentations Organize and maintain electronic and physical filing systems Assist with travel arrangements, expense reports, and itineraries Support onboarding processes for new employees Order office supplies and maintain inventory Handle confidential information with professionalism and discretion Assist with basic bookkeeping tasks such as invoice tracking or data entry Provide general support to leadership and team members as needed Required Skills & Qualifications: Proven experience as an administrative assistant or similar role Strong organizational and multitasking abilities Excellent written and verbal communication skills Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and/or Google Workspace Ability to prioritize tasks and work independently High attention to detail and accuracy Professional demeanor and strong interpersonal skills Preferred Qualifications: Associate degree in Business Administration or related field (optional) Experience with scheduling tools or project management software Familiarity with basic bookkeeping or CRM systems About Seneca Resources: Seneca Resources is a client driven provider of strategic Information Technology consulting services and Workforce Solutions to government and industry. Seneca Resources is a leading IT services provider with offices in Virginia, Alabama, Georgia, North Carolina and New York that service clients throughout the United States. We are an Equal Opportunity Employer and value the benefits of diversity in our workplace.

About Us Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $7.6 billion in revenue for 2024, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional, and residential related building projects. The Role We Want You For The Field Administrative Assistant takes the lead in providing comprehensive support to Clayco Project Managers, Project Engineers, Superintendents, Mission Control and Technical Services, as assigned. Prepare daily and monthly reports, checks outboxes and distributes mail. Assist Clayco in document management by entering and processing of subcontracts, purchase orders, letters of intent, change orders, safety audits, submittals, bid packages, entering punch-list items and updating the information thru the completion of the job and other paper work processing. Follow up with subcontractors and suppliers if executed documents are missing. Arrange meetings, travel, and ordering food if required, In addition; greet and direct visitors, workers, deliveries, and overall assistance to the entire project team and activities taking place on job site with whatever is needed to accomplish the company's objectives. Acts on own initiative, with a minimal amount of supervision, and yet is a team player. This person is assigned to project teams and will need to be organized, focused and a quick learner. The Specifics of the Role: Prepares correspondence (typing). Readily assists with whatever is needed to accomplish the company's objectives. This includes typing, filing, copying, binding, scanning, and whatever else is necessary. This will also include document retrieval for auditing and litigation as needed. Retrieves, scans, transmits and electronically (or physically) distributes executed subcontracts, change orders and other documents associated with projects. This is an extremely important responsibility. May type contracts, change orders, letters of intent, meeting minutes, etc., and distribute as required. May also help obtain, assemble and assist with project closeout. May assist in entering punch list items and updating the information thru the completion of the job. Routinely will run reports and dunning letters on projects as required. Enter Daily Reports for Clayco and Subcontractors each day and follow up with Subcontractors on missing paperwork. Update rack drawing with the most current issues on a timely basis. This may be daily. Requirements: Interested in learning the business - evolving into someone who will look for solutions to issues and not just pass along messages. A diligent, mature, responsible individual - who is a self-starter, is detail-oriented and attentive to the needs of others. Able to handle deadlines in pressure situations, with a sense of urgency about the work being performed. Organized with the ability to set priorities and take direction. A Team Player, ready to assist in any role, who is positive, with a winning attitude, and one who enjoys a challenge. Embraces change and recognizes the benefits with a positive outlook. Is attentive to detail and accuracy, is committed to excellence, looks for improvements continuously, monitors quality levels, finds root cause of quality problems, owns/acts on quality problems. Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills Why Clayco? 2025 Best Places to Work - St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal. 2025 ENR Midwest - Midwest Contractor (#1). 2025 ENR Top 100 Design-Build Firms - Design-Build Contractor (Top 5). 2025 ENR Top 100 Green Contractors - Green Contractor (Top 3). 2025 ENR Top 25 Data Center Builders - Data Center Contractor (Top 3). Benefits Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more! Compensation The hourly pay for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.

RELOCATION ASSISTANCE: No relocation assistance available CLEARANCE TYPE: NoneTRAVEL: Yes, 10% of the TimeDescriptionAt Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history. Northrop Grumman is seeking an Executive Assistant to support Defense Systems C2 Weapons Integration (CWI) Division. This position will report directly to a Vice President within the CWI Division and will provide support to division functions, such as Global Supply Chain, Quality & Mission Excellence, Security, Engineering and Human Resources. Additionally, this position will act as a division focal point for Huntsville-based engagements and cross-sector events. As a valued member of the team, the Executive Assistant is the center of day-to-day office operations and will be welcomed into a team environment where input is invited, growth is encouraged, and mutual support is the standard. Our community is composed of incredible people with varied backgrounds who find professional fulfillment in understanding and solving challenges that make our world a safer place. This position will require onsite work at our Huntsville, AL location. The Executive Assistant communicates with cross-sector partners, executives, and functional management. This position requires the individual to perform advanced administrative duties. Strong project management skills, emotional intelligence, and integrity are essential for this position. In addition, the candidate must be comfortable working in a high energy, collaborative, fast paced, professional environment. The ideal candidate will be team-oriented, possess the ability to work with other professionals collaboratively, possess agility and the desire to adapt to constantly changing demands and new tools/technologies, demonstrate a capability to take on new and unfamiliar tasks and have a tremendous interest in playing a significant role as a member of the leadership team. Advanced proficiency at multi-tasking and managing priorities for senior leadership team members is required. This position is pivotal to the success of the organization, and the successful candidate will demonstrate how they have supported their prior teams through organization, self-motivation, and task ownership skills, with the ability to accomplish duties in a high-impact, time sensitive environment. This position may require occasional nonstandard work hours in support of business schedules. Basic Qualifications: High school diploma and a minimum of 8 years additional education and/or related experience in the administrative professional field OR a bachelor's degree with two years' experience in the administrative professional field. Computer skills required include advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook, and Excel), SharePoint and intranet/internet proficiency. Understand the sensitive nature of working in an executive office and have good judgement, problem solving skills and maintain the highest levels of confidentiality. Ability to work independently, foresee needs and be proactive. Comfortable operating in a fast-moving environment and manage information flow in a timely and accurate manner. Ability to solve problems and meet deadlines with a great level of flexibility. Experience with Concur (or similar) travel and expense reporting system. Ability to efficiently coordinate Outlook calendar and other routine items. Prior experience coordinating both on and off-site meetings and/or events Preferred Qualifications: Ability to swiftly adapt to new tools/technologies to drive efficiency and organization across the global team. Experience participating and hosting in-person and remote Video Teleconference meetings (i.e. Zoom, Skype, Teams, WebEx, etc.) Must have the ability to independently compile and generate reports/presentations. Experience writing, proofreading and correcting documents. Expert level proficiency with oral and written communication skills. Must be able to interface with executive level internal and external contacts with considerable autonomy. Demonstrated ability to manage multiple administrative projects and initiatives; experience in supporting a variety of executive levels, management level and administrative support within an organization. Primary Level Salary Range: $75,500.00 - $125,900.00The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit *********************************** U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 5+ years of relevant experience providing administrative support to 1 or more executives 11. 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 5+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. BA/BS 16. Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites 17. Experience supporting a global (APAC, EMEA, NORAM) team across several timezones 18. Experience maintaining confidentiality and discretion in all areas of work **Public Compensation:** $48.37/hour to $69.52/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

COLSA is seeking a Senior Executive and Personal Assistant to provide high-level executive administrative support to the Chairman and other senior executives, ensuring that both professional and private matters run efficiently and smoothly. This is an on-site role at our Corporate Headquarters in Huntsville, Alabama. This role is part of the Executive Support Office, reports to the Executive Director of Executive Support, and directly supports the Chairman, CEO/President, Vice President of Community Affairs/Chief of Staff, and other senior executive leaders. The ideal candidate will be very detailed oriented, proactive, solution-oriented, and able to anticipate needs before they arise. They will act as a trusted gatekeeper, liaison, and right-hand partner. This role requires exceptional discretion, a service-first mindset, and the ability to thrive in a fast-paced, dynamic environment where priorities can shift quickly. Job Duties: Executive Administration & Support * Assist the Executive Director, Executive Support in coordinating and executing executive priorities & support * Provide administrative support to the Chairman, CEO/President, VP of Community Affairs/Chief of Staff, and other executives * Manage complex calendars and coordinate meetings, special projects, and high-sensitivity activities with precision. * Arrange executive travel, prepare detailed itineraries, and process expense reports. * Coordinate executive engagements, corporate hospitality, and leadership-related events. * Support executive meal coordination (daily/weekly), including setup and cleanup. Executive Suite Management & Hospitality * Maintain the executive suite (including meeting rooms and dedicated areas) to ensure a polished, professional environment. * Greet and host visitors, providing high-level hospitality and client-facing support. * Answer and direct calls on multi-line phone systems with professionalism and discretion. Office & Financial Operations * Purchasing, financial reconciliations, and credit card expense tracking for Executive Support Office * Maintain and organize digital and physical filing systems. * Handle executive correspondence with professionalism and confidentiality. * Support payroll and accounts payable processing for associated business entities. * Track receipts, manage petty cash, and maintain related documentation. * Perform occasional local errands and manage the company courier vehicle. Personal Support * Coordinate personal engagements, gifting, benevolence initiatives, and special events when appropriate. * Facilitate personal meal arrangements, purchasing support, and household or service coordination. * Arrange repairs, services, and maintenance for select executive-related properties. * Perform additional administrative, logistical, financial, and personal support tasks based on executive priorities, including after-hours responsiveness when required. At COLSA, people are our most valuable resource and centered at our core value. We invite you to unite your talents with opportunity and be a part of our "Family of Professionals!" Learn about our employee-centric culture and benefits here. Required Experience Required Qualifications * Bachelor's degree or higher required; preferably in business-related discipline. * Minimum of 5-8 years of experience supporting C-level executives; combined executive/personal assistant capacity preferred. * Availability required during business hours and outside of standard hours, as needed. * Exceptional situational awareness, emotional intelligence, and relationship management skills; able to maintain composure, clarity, and professionalism in dynamic situations * Excellent interpersonal, written, and verbal communication skills. * Exceptional problem-solving, critical thinking, and attention to detail. * Highest degree of integrity, respect for confidentiality, professionalism, diplomacy, and discretion in all interactions. * Proven ability to manage sensitive, high-priority, and non-routine information. * Dependable, results-oriented, and highly resourceful, with a strong sense of urgency and excellent judgment. * Outstanding organizational skills and the ability to prioritize tasks, adapt to unexpected requests, and meet deadlines in a fast-paced environment. * Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook), Microsoft Teams and similar productivity software * U.S. Citizenship required; must be able to undergo criminal background investigation prior to hire. Preferred Qualifications * Active security clearance * Experience with QuickBooks or similar accounting/financial management software. * Background in bookkeeping, expense processing, financial tracking, or accounts payable/expense reconciliation * Prior experience supporting senior military or government leaders, or familiarity with US military protocols, customs, and organizational structure * Experience planning and supporting executive or VIP events, including guest coordination, seating logistics, and protocol considerations * Prior executive support in a family-owned business or multi-entity environment where priorities span business and personal matters Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information. COLSA Corporation is an Equal Opportunity Employer, Minorities/Females/Veterans/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. The salary range, if referenced, represents a good faith estimate. COLSA considers various factors when determining base salary offers, but not limited to, location, the role, function and associated responsibilities, a candidate's particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability and organizational requirements. COLSA offers a comprehensive and customizeable benefits program which includes Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, Accidental Death & Dismemberment, Supplemental Income Protection Programs, 401(k) with company match, Flexible Spending Accounts, Employee Assistance Program, Education & Certification Reimbursement, Employee Discount Program, Paid Time Off and Holidays. This position will be posted for a minimum of 3 business days. If a candidate has not been selected at that time, it will continue to be posted until a suitable candidate is selected or the position is closed.

About Us: Wettermark Keith is one of the nation's fastest-growing personal injury firms, recognized for our integrity, professionalism, and commitment to delivering life-changing results for our clients. Beyond legal advocacy, our work is deeply human: we meet people in moments of fear, uncertainty, trauma, and recovery - and we guide them toward a more hopeful future. As the firm continues to expand across multiple markets, we are strengthening our leadership infrastructure to support operational excellence and continued growth. Position Summary: The Executive Assistant to the CEO is a trusted, high-impact partner responsible for ensuring the CEO's time, priorities, communications, and initiatives remain organized and efficiently executed. This is a fast-paced, dynamic role suited for someone who thrives in a high-performance environment, takes initiative, and anticipates needs before they arise. The ideal candidate is self-motivated, exceptionally organized, technology-savvy, and eager to learn new platforms - including AI tools, automation software, and modern presentation systems. This role requires strong judgment, professionalism, and the ability to handle sensitive information with discretion. This is a full-time, in-person position in our Birmingham, Alabama, office. The compensation is a competitive salary depending on experience, plus a year-end discretionary bonus and benefits. Key Responsibilities: Executive Support & Calendar Management Own and manage the CEO's calendar with precision, ensuring appropriate prioritization of meetings, focus time, and operational commitments. Coordinate multi-party meetings across internal teams, outside counsel, vendors, referral partners, and professional contacts. Prepare agendas, briefing materials, summaries, and meeting follow-through. Communication & Correspondence Monitor and triage high-volume email and communication channels; prepare responses and draft correspondence on behalf of the CEO. Serve as a polished liaison between the CEO and team members, clients, and external partners. Maintain strict confidentiality at all times. Project & Operational Coordination Track ongoing projects, strategic initiatives, and follow-up tasks to ensure timely execution. Maintain “priority dashboards” and ensure key stakeholders remain aligned. Support coordination of expansion efforts, attorney recruitment logistics, and operational planning. Presentations & Executive Materials Assist in developing professional presentations using PowerPoint, Google Slides, or other platforms. Create visually clear, executive-ready decks for internal meetings, attorney summits, and strategic communications. Organize data, summarize information, and produce polished materials that reflect the CEO's vision. Travel & Logistics Coordinate complex travel arrangements, including flights, lodging, dining, and ground transportation. Prepare complete itineraries and ensure seamless transitions between scheduled commitments. Administration, Organization & Technology Maintain digital and physical filing systems with accuracy and efficiency. Draft documents, prepare reports, and organize materials for internal or external use. Assist with vendor coordination, office operations, and executive-level administrative needs. Assist with basic financial tasks such as reconciliation tracking, rent schedules, and recurring payment organization. Learn and utilize new technologies - including AI tools - to enhance efficiency and streamline workflows. General Professional Support Assist with general scheduling, coordination, event logistics, and onsite support that helps streamline the CEO's professional day. Manage follow-up items from meetings, calls, and ongoing firm initiatives. Qualifications: 3+ years of experience supporting a C-suite executive or senior leader; experience in professional services is preferred. Strong written and verbal communication skills; ability to draft polished, executive-level correspondence. Exceptional organizational skills with a talent for managing multiple priorities simultaneously. Highly self-motivated and proactive - able to anticipate needs and solve problems before they arise. Very tech-savvy, with enthusiasm for learning AI tools, automation platforms, and workflow systems. Experience creating presentations in PowerPoint, Google Slides, or equivalent platforms. Experience with financial software such as QuickBooks, NetSuite, or similar systems is a strong plus - particularly for managing reconciliations, rent tracking, and recurring payment organization. High emotional intelligence and professionalism. Proficiency with Microsoft Office Suite and Microsoft Outlook/Calendar; familiarity with project management or CRM systems is a plus. Why Join Us: You will partner directly with a driven, forward-thinking CEO during an exciting phase of growth. Your work will meaningfully impact the efficiency, organization, and strategic execution of one of the Southeast's leading personal injury firms. If you thrive in a fast-paced environment, enjoy supporting impactful leadership, and are energized by technology and innovation, we encourage you to apply.

Information Position Number 005221 Position Title Grants Administration Specialist I - 005221 Division Academic Affairs Department 470100 - Dean-Nursing Minimum Qualifications Bachelors degree in a related field from an accredited institution as approved and accepted by the University of South Alabama and one year of related experience. Directly related experience may be substituted on a year-for-year basis for the required college education. Preferred Qualifications Job Description Summary The University of South Alabama's College of Nursing - Administration department is seeking to hire a Grants Administration Specialist I. Interested candidates should apply to be considered. Essential Functions These are the job duties required of the position. Essential Functions * Maintains complex accounting and financial records for several grant funds. * Monitors grant expenditures and notifies Principal Investigators of policy conflicts and assists in resolving budget problems. * Ensures expenditures conform to rules and regulations of the funding agency. * Analyzes funding needs and assists Principal Investigators with preparing budget proposals for grant applications. * Assists Principal Investigators in resolving personnel problems by explaining policies and procedures and recommending actions. * Counsels staff employees regarding personnel policies and procedures. * Negotiates supply contracts with vendors as needed. * Determines needs of the departments. * Prepares and signs requisitions for supplies and materials. * Analyzes departmental policies and procedures and recommends changes to the Chair/Director. * Regular and prompt attendance. * Ability to work schedule as defined and overtime as required. * Related duties as required. Posting Information Number of Vacancies 1 Position End Date (if temporary) Job Open Date 11/18/2025 Job Close Date Open Until Filled Yes Special Instructions to Applicants Working Days Monday - Friday Working Hours 8:00 a.m. - 5:00 p.m. Job Location Main Campus Full-time or Part-Time Full Time Regular or Temporary Regular

About Us TransGlobal is a leading national financial services firm providing tax planning, accounting, audit support, and wealth management to individuals, businesses, and high-net-worth clients. Our network of professionals includes CPAs, EAs, tax accountants, and financial advisors across the U.S. Position Overview We are seeking Certified Public Accountants (CPA) or Enrolled Agents (EA) for flexible, project-based consulting work. This contract role offers a unique opportunity to apply your public accounting, tax preparation, and audit expertise to real-world client cases, while collaborating with top professionals nationwide. Key Responsibilities Review and analyze complex tax planning and accounting scenarios Provide actionable recommendations based on current IRS regulations Participate in case review sessions with other CPAs, EAs, and tax advisors Assist in optimizing tax preparation and compliance processes Maintain professional, ethical, and client-focused standards Qualifications Active CPA license or Enrolled Agent (EA) designation 3+ year in tax accounting, public accounting, or audit Strong understanding of federal and state tax law Excellent communication and analytical skills Compensation & Benefits Competitive project stipend Flexible, part-time contract assignments (in-person or remote) Opportunities for professional development and continuing education Nationwide network and future collaboration potential Location Multiple cities nationwide - Chicago, Irvine, Rockville, Atlanta, Las Vegas, and more. How to Apply Submit your resume and include your license type (CPA or EA). Qualified candidates will be contacted with project details and professional development opportunities.

Applied Technical Services, LLC ("ATS" or the "Company") is a leading provider of critical testing, inspection, certification, and compliance services. The Company serves clients across a diverse set of large and stable end markets including manufacturing, power generation, aerospace, medical, and defense. ATS was founded in 1967 and is headquartered in Marietta, GA. Today the Company employs nearly 2,100 team members in over 95 locations across the United States. Our purpose is to create a safe and reliable world and our mission is to deliver assurance through precise technical and professional services. Summary: ATS is seeking Level II Radiographers and RT Assistants to support our Mobile, AL office. Responsibilities/Duties: RT Assistants * Perform tasks as directed in order to prepare components or equipment for inspections. * Work alongside certified technicians to help complete projects and learn activities. * Interface with personnel to determine scope of work and work priorities in order to meet customer expectations. * Help clean and organize equipment before, during, and at the completion of projects. * Document on job training experience as assigned by management. * Perform other job related tasks as assigned by supervisors. Responsibilities/Duties: Level II Radiographers * Perform RT examinations of materials in accordance with procedures, codes, standards, and specifications. * Set up and utilize NDT Testing Equipment for Radiographic Inspections. * Be thoroughly familiar with the scope and limitations of the methods for which qualified and exercise assigned responsibility for OJT and guidance of trainees * Interface with department managers and clients to determine scope of work and work priorities in order to meet customer expectations. * Be able to prepare written instructions and to organize and report the results of examinations. * Work independently and support team members. * Perform other job related tasks as needed and assigned by supervisors. * Actively participate in ATS and Client Safety Programs.

Schedule: Monday - Friday, Day Shift Directs, plans, organizes, controls, negotiates, presents, monitors and evaluates a complex variety of functions involving financial affairs, operations, research, risk management, personnel, faculty recruitment and retention, compliance and physical facilities/space analysis in a large clinical department. This position is the primary departmental representative to outside agencies and works closely with governmental agencies, foundations, and industry in the management of intramural or extramural programs. Coordinates all managerial aspects of research activities with appropriate University officials assuring the integrity of all policies and procedures with the University and the research and grants administration office. Interviews, hires, trains, evaluates, disciplines and discharges subordinate personnel. Position Requirements: EDUCATION AND EXPERIENCE: Required: Bachelor's degree in a business, finance, or a related field required and ten (10) years of related experience required. Work experience may NOT substitute for education requirement. Preferred: MBA or other relevant Master's degree or equivalent certification, e.g. CPA TRAITS & SKILLS: Must be self-directed / self-motivated; must have excellent communication and possess outstanding customer service and interpersonal skills. Must be able to: (1) perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure; (2) accept responsibility for one's own work; (3) work independently; (4) recognize the rights and responsibilities of patient confidentiality; (5) convey empathy and compassion to those experiencing pain, physical or emotional distress and/or grief; (6) relate to others in a manner which creates a sense of teamwork and cooperation; (7) communicate effectively with people from every socioeconomic, cultural and educational background; (8) exhibit flexibility and cope effectively in an ever-changing, fast-paced healthcare environment; (9) perform effectively when confronted with emergency, critical, unusual or dangerous situations; (10) demonstrate the quality work ethic of doing the right thing the right way; and (11) maintain a customer focus and strive to satisfy the customer's perceived needs. • Proven ability to manage and lead staff in a changing environment. • Knowledge, experience and ability to manage complex information and computer systems. • Understand managerial accounting and finance principles (including practice management). • Understanding of the evolving health care marketplace. • Ability to identify opportunities to enhance income from development and revenue sources as well as identifying how best to promote, schedule and charge for various initiatives. • Demonstrated ability to work effectively with a diverse population of faculty, staff and students; experienced in the supervision of administrative and support staff personnel. • Ability to provide initiative, judgment and creativity in the resolution of complex problems • Effective communication/presentation skills and a proven track record of forming collaborative and effective working relationships with physicians and administrative leaders. • Ability to establish realistic and achievable priorities and the ability to lead staff to achieve departmental goals and objectives. UA Health Services Foundation (UAHSF) is proud to be an AA/EOE/M/F/Vet/Disabled employer.

Title: Application Administration Support Specialist Work Status: US Citizen Clearance: Secret Clearance Salary: Depending on Experience (DOE) Benefits: Health, Dental, 401k, Etc. We are seeking a skilled Application Administration Support Specialist to provide comprehensive administration support for DISA-managed systems. This position is responsible for the 24x7x365 operational management, configuration, maintenance, and monitoring of application, web, and middleware components within complex enterprise environments. The ideal candidate will demonstrate expertise in a range of application technologies and platforms including IBM WebSphere, Apache/Tomcat, Oracle WebLogic, Red Hat JBoss, JAVA, and Microsoft IIS, among others. Key Responsibilities: Application Administration: Perform daily administration of vendor software, application memory, storage, and integration with networks and OS. Manage application-level security, logging, auditing, replication, and high availability architectures. Handle user access control, account creation, modification, and privilege management. Execute and monitor application-level scripts and system jobs for operations and maintenance. Web Administration: Install, configure, and administer web technologies supporting web-based applications. Maintain performance, security, and integration of web services. Middleware Administration: Administer middleware systems including configuration, updates, patching, and performance tuning. Support middleware components across distributed computing environments. Middleware Planning and Implementation: Conduct version analysis, compatibility testing, and integration planning for middleware components. Plan and execute middleware upgrades and new deployments. Middleware Sustainment: Develop and maintain operational processes to ensure middleware stability and up-to-date patch levels. Middleware Registration and Configuration: Configure middleware components after provisioning new server capacity. Job Scheduling and Execution: Schedule and execute scripts or system jobs for operational tasks and one-time changes. Monitor and validate successful job execution and log outcomes. Account Management: Manage all aspects of application accounts for system operation, including account metrics reporting. Technologies and Tools: Web/Application Servers: IBM WebSphere, Apache/Tomcat, Oracle WebLogic Server, Microsoft IIS, Red Hat JBoss EAP, Oracle HTTP Server Middleware Technologies: JAVA, Microsoft XML Web Services (.NET) Scripting: Application Scripts, OS-Level Scripts Security & Auditing: Logging, auditing, access control, COOP architectures Qualifications: Required: Strong experience in enterprise-level application administration (5+ years preferred) Experience supporting 24x7x365 environments Deep understanding of middleware and web technologies Familiarity with job scheduling tools and scripting Security-conscious mindset with knowledge of application access control and auditing IAT II Certification (e.g., CompTIA Security+) Preferred: Experience working in DoD or DISA environments

A current, active secret clearance is required. Job Title: Mid/Senior-Level Program Analytical Assistant (Aviation) Seeking a Mid/Senior-Level Program Analytical Assistant to support an Army Aviation contract. Travel may be required. Job Description/Requirements: Directly support the Project Manager and Project Office by performing administrative and program management duties as a Program Analytical Assistant for the Apache PM. A solid understanding how to utilize MS office software package. Ability to coordinate briefings/presentations and agendas that are necessary to perform programmatic support to the Apache PM. Serve as the Program Analytical Assistant providing organization task management to include but not limited to calendar and telephone communication management for the assigned office with the AAH PMO. Review all correspondence to assure that it is accordance with AR 25-50. Execute all civilian travel in the Defense Travel Systems (DTS) in support of assigned Apache Division. Complete and track all travel orders and vouchers. Analyze and integrate data from AAH PMO meetings, briefings, working groups, conferences, and program reviews by tracking internal actions and coordinating with the AAH divisions and product offices in providing responses/feedback to resolve program management, planning, and integrations issues. Candidate should demonstrate the ability to quickly grasp, understand and interpret key aspects of Army programs. Candidate should also be able to communicate, advise and help formulate solutions to senior Government leadership and work in a fast-paced, rapidly changing team environment, reacting quickly to changing requirements and schedules. Travel may be required (approximately 10%). Other duties as assigned. Adhere to the company's AS9100 and QMS policies, procedures, and guidelines. Education/Experience: Minimum of 4 years relevant experience. Minimum of a HS Diploma or equivalent. Demonstrated ability to independently act as a consultant, to set priorities, to organize tasks, monitor assignments, and ensure completion of assigned work. Strong capability operating Microsoft Office Suite (Excel, PowerPoint, and Outlook). Basic understanding of USG acquisition process (DoD System Acquisition Life Cycle) and common documents. Security clearance is required.

Details Information Requisition Number TES3125P Home Org Name Nursing Division Name College of Nursing Position Title TES Administrative Support Specialist Estimated Hours Per Week 20-40 Anticipated Length of Assignment 09/30/2027 Job Summary The College of Nursing is hiring a TES Administrative Support Specialist. Reporting to the Business Manager, this role provides high-level administrative and technical support, with a strong focus on more complex administrative tasks. A key responsibility of this position is assisting with the review, negotiation, and administration of affiliation agreements. These agreements establish and govern partnerships between Auburn University and external organizations, including healthcare facilities, clinical sites, and other institutions, to support student placements, experiential learning opportunities, and collaborative initiatives. The role ensures that all affiliation agreements comply with applicable laws, regulations, and university policies; protect the financial and legal interests of Auburn University; and align with the Signature Authority Policy for appropriate approval and execution. Essential Functions * Performs specialized technical duties and coordinates processes. * Assisting with the review, negotiation, and execution of university contracts, ensuring compliance with applicable law and policy. * Reviews and verifies documentation for completeness and compliance with policies and procedures. * Assists in the development and maintenance of data and databases. * Assists in coordinating the agreement terms with campus stakeholders and negotiates with external parties. * Assists and monitors existing university contracts to ensure that covenants are kept, intellectual property exchange is followed, and terms do not lapse. * Reviews and explains applicable state and federal laws and regulations, university policy, and administrative opinions relating to Auburn University contracts. * Assists in providing guidance and training to faculty and staff related to university contracting. * Works within the contract management system; establishes and maintains standard contract routing and approval procedures. * Responsible for monitoring contract periods and seek renewal prior to expiration of contract. * Requests and maintains certificate of insurance for all contracts and agreements. * Performs a variety of clerical duties, which may include (but not limited to): typing & correspondence, filing/folders, recordkeeping/compilation/data entry, preparation/processing forms, calendars and scheduling, mail distribution and outgoing mailings, travel/expense vouchers, telephones and greeting, supplies/inventory, limited supervision of clerical or student work, other support duties of similar difficulty. * Performs other duties as assigned. Why Work at Auburn? * Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world. * Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education. * We're Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance. * Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches. * A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged. Ready to lead and shape the future of higher education? Apply today! War Eagle! Minimum Qualifications * High school diploma or equivalent * 4 years of knowledge of extensive body of rules, precedents, procedures, applicable to administrative support work. Graduate degrees may be accepted in lieu of experience. Desired Qualifications Posting Detail Information Salary Range $17.68 - $28.51/hour Work Hours 7:45 a.m. to 4:45 p.m., with hours subject to variation City position is located in: Auburn State position is located: AL Posting Date 11/19/2025 Closing Date Equal Opportunity Compliance Statement It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit their website to learn more. Special Instructions to Applicants Quick Link for Internal Postings ******************************************* Documents Needed to Apply Required Documents * Resume * Cover Letter Optional Documents * Transcripts Supplemental Questions Required fields are indicated with an asterisk (*). * * Please tell us how you first heard about this opportunity. (Open Ended Question) * * Do you have a high school diploma or equivalent? * Yes * No * * Do you have 4 years of experience in administrative support services OR a degree to use in lieu of experience? * Yes * No

We're looking for a dependable and organized Administrative Personal Assistant to support an executive with daily scheduling, communication, and administrative tasks. This role is ideal for someone who enjoys creating order, staying on top of details, and helping others work more efficiently. This position may be full time or part time. Responsibilities: Manage email inbox, draft responses, and prioritize messages Maintain calendars and schedule meetings, appointments, and travel Prepare documents, presentations, and simple reports Coordinate meetings, send reminders, and track follow-up items Assist with personal errands and tasks as needed Handle sensitive information with confidentiality Qualifications: Previous experience in an administrative or assistant role Strong organizational and communication skills Comfortable with Microsoft Office and calendar/email systems (Outlook or Google Workspace) Proactive, reliable, and adaptable to changing priorities

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $41.39/hour to $56.88/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

COLSA is seeking a Senior Executive and Personal Assistant to provide high-level executive administrative support to the Chairman and other senior executives, ensuring that both professional and private matters run efficiently and smoothly. This is an on-site role at our Corporate Headquarters in Huntsville, Alabama. This role is part of the Executive Support Office, reports to the Executive Director of Executive Support, and directly supports the Chairman, CEO/President, Vice President of Community Affairs/Chief of Staff, and other senior executive leaders. The ideal candidate will be very detailed oriented, proactive, solution-oriented, and able to anticipate needs before they arise. They will act as a trusted gatekeeper, liaison, and right-hand partner. This role requires exceptional discretion, a service-first mindset, and the ability to thrive in a fast-paced, dynamic environment where priorities can shift quickly. Job Duties: Executive Administration & Support · Assist the Executive Director, Executive Support in coordinating and executing executive priorities & support Provide administrative support to the Chairman, CEO/President, VP of Community Affairs/Chief of Staff, and other executives Manage complex calendars and coordinate meetings, special projects, and high-sensitivity activities with precision. Arrange executive travel, prepare detailed itineraries, and process expense reports. Coordinate executive engagements, corporate hospitality, and leadership-related events. Support executive meal coordination (daily/weekly), including setup and cleanup. Executive Suite Management & Hospitality Maintain the executive suite (including meeting rooms and dedicated areas) to ensure a polished, professional environment. Greet and host visitors, providing high-level hospitality and client-facing support. Answer and direct calls on multi-line phone systems with professionalism and discretion. Office & Financial Operations Purchasing, financial reconciliations, and credit card expense tracking for Executive Support Office Maintain and organize digital and physical filing systems. Handle executive correspondence with professionalism and confidentiality. Support payroll and accounts payable processing for associated business entities. Track receipts, manage petty cash, and maintain related documentation. Perform occasional local errands and manage the company courier vehicle. Personal Support Coordinate personal engagements, gifting, benevolence initiatives, and special events when appropriate. Facilitate personal meal arrangements, purchasing support, and household or service coordination. Arrange repairs, services, and maintenance for select executive-related properties. Perform additional administrative, logistical, financial, and personal support tasks based on executive priorities, including after-hours responsiveness when required. At COLSA, people are our most valuable resource and centered at our core value. We invite you to unite your talents with opportunity and be a part of our “Family of Professionals!” Learn about our employee-centric culture and benefits here .

About Us TransGlobal is a leading national financial services firm providing tax planning, accounting, audit support, and wealth management to individuals, businesses, and high-net-worth clients. Our network of professionals includes CPAs, EAs, tax accountants, and financial advisors across the U.S. Position Overview We are seeking Certified Public Accountants (CPA) or Enrolled Agents (EA) for flexible, project-based consulting work. This contract role offers a unique opportunity to apply your public accounting, tax preparation, and audit expertise to real-world client cases, while collaborating with top professionals nationwide. Key Responsibilities Review and analyze complex tax planning and accounting scenarios Provide actionable recommendations based on current IRS regulations Participate in case review sessions with other CPAs, EAs, and tax advisors Assist in optimizing tax preparation and compliance processes Maintain professional, ethical, and client-focused standards Qualifications Active CPA license or Enrolled Agent (EA) designation 3+ year in tax accounting, public accounting, or audit Strong understanding of federal and state tax law Excellent communication and analytical skills Compensation & Benefits Competitive project stipend Flexible, part-time contract assignments (in-person or remote) Opportunities for professional development and continuing education Nationwide network and future collaboration potential Location Multiple cities nationwide - Chicago, Irvine, Rockville, Atlanta, Las Vegas, and more. How to Apply Submit your resume and include your license type (CPA or EA). Qualified candidates will be contacted with project details and professional development opportunities.

This position is responsible for assisting the Assistant Director with the effective operation of the Business and Financial Affairs Division. Primary responsibilities consist of: serving as liaison between the and students, faculty, staff, and visitors external to the campus; communicating with on- and off-campus book stores, state agencies in Montgomery; performing administrative duties - specifically writing/editing reports and correspondence; and functioning as a coordinator of complex assignments for the President and administration. Under the direction of the Assistant Director, this position is responsible for coordinating services with Human Resources, Business Office, Facilities, Public Safety, and Information Technology. This position serves as a liaison to all the departments within the division and communicating and organizing with all applicable department leaders. * Manage budgets for the office, as well as others as requested; * Make arrangements for meetings, conferences, and interviews; * Screen telephone calls, visitors, and incoming correspondence to expedite handling of inquiries and requests; * Formulate procedures and maintain systematic retention, protection, retrieval, transfer, and disposal of records; * Make travel arrangements; * Record/transcribe/maintain minutes of committee meetings, as requested; * Delegate specific requests to the VP, appropriate divisional staff, or referrals to other offices; * Anticipate and prepare materials needed for correspondence, appointments, meetings, telephone calls, etc.; * Disseminate information to campus, division, faculty, and/or staff through correspondence, email, and other media venues; * Serve as liaison with students, faculty, staff and external visitors, in person or by telephone, to solve problems; * Communicate and resolve problems with state agencies in Montgomery; * Initiate and complete annual agency fund accounts audit; * Coordinate all meetings and activities for designated committees; * Assist with all reports (annual, five-year, institutional effectiveness) as well as all correspondence; * Maintain the VP's calendar - independently schedules appointments - brief VP on matters pertaining to meetings; * Maintain leave calendar for the division; * Perform all other duties as assigned. ADDITIONAL DUTIES: * Maintain and monitor access to sensitive and confidential files relating to administration and personnel matters; * Maintain file of correspondence sent, received, and/or requiring future action; * Order and maintain supplies and equipment for office; * Explain rules, policies, regulations, etc. when appropriate or make referrals to appropriate office; * Serve on various committees as requested, including selection panels; * Maintain division information for SACS visits; * Work with all areas of the University on behalf of the Vice President, as requested, and assist in completing associated tasks. * Completion of bachelor's degree, required; * Five years of related experience, required. LICENSES, CERTIFICATIONS, OR REGISTRATIONS: NoneApplicants must upload a resume at the time of application as well as provide contact information for at least three professional references. For questions, please email ****************** or call ************ and select option #2. Selecting an option other than #2 will result in a delayed response. The University of North Alabama will be closed beginning at 4:30 PM on Friday, December 19, 2025 and will re-open on Monday, January 5, 2026. Email responses will be delayed during this time, but all emails will be answered when we return.

Details Information Requisition Number S4977P Home Org Name PY Drug Discovery and Development Division Name College of Pharmacy Position Title Administrative Support Specialist Job Class Code DB03A-B Appointment Status Full-time Part-time FTE Limited Term No Limited Term Length Job Summary The College of Pharmacy is excited to recruit candidates for an Administrative Support Specialist. This role will provide varied and high level administrative and technical support to the Drug Discovery and Development department within the Harrison College of Pharmacy, with emphasis on more complex administrative responsibilities. Essential Functions * Advises others on processes, procedures, and services; resolves policy related or procedural problems. * Gathers information and prepares various reports and correspondence; researches and resolves issues. * Tracks and coordinates budgets for the department. * Coordinates large or complex projects or events. * Performs specialized technical duties and coordinates related processes. * Reviews and verifies documentation for completeness and compliance with policies and procedures. * Assists in the development and maintenance of databases. * Participates in or assists with special activities such as orientations, consultations, and events. * Performs a variety of clerical duties, such as: typing correspondence, filing documents, maintaining records and data entry. * Prepares and processes forms, manages calendars and scheduling,. * Distributes mail, processes outgoing mailings manages supplies & inventory, and processes travel/expense vouchers. * Schedules classrooms and enters course information in to university systems. * Conducts teaching effectiveness surveys and contacts bookstores about textbooks * Addresses administrative issues related to student academic or financial status * Creates and updates websites, and controls/maintains access to facilities. * Supervise clerical or student work and provide general office support. Why Work at Auburn? * Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world. * Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education. * We're Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance. * Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches. * A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged. Ready to lead and shape the future of higher education? Apply today! War Eagle! Minimum Qualifications Minimum Qualifications Education and Experience: Level I: High school diploma or equivalent plus 4 years of experience in administrative support. Level II: High school diploma plus 6 years of relevant experience. Experience must include at least 2 years at the preceding level or equivalent. Substitutions allowed for Experience: Degrees may be accepted in lieu of experience. Minimum Skills, License, and Certifications Minimum Skills and Abilities * Excellent written and oral communication skills. * Strong organizational skills and attention to detail. * Ability to support a group of faculty in a fast-paced work environment. * Able to interact well with a wide range of personalities. Minimum Technology Skills * Experience with MS Office Minimum License and Certifications Desired Qualifications Desired Qualifications * Familiar with Banner ERP System * Familiar with Kronos timekeeping system * Experience in budgeting and finance Posting Detail Information Salary Range $36,770- $59,300 Job Category Office/Administrative Support Working Hours if Non-Traditional 7:45am - 4:45pm; M-F City position is located in: Auburn State position is located: Alabama List any hazardous conditions or physical demands required by this position Posting Date 12/19/2025 Closing Date Equal Opportunity Compliance Statement It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit their website to learn more. Special Instructions to Applicants Quick Link for Internal Postings ******************************************* Documents Needed to Apply Required Documents * Resume * Cover Letter Optional Documents * Other Supplemental Questions Required fields are indicated with an asterisk (*). * * Please tell us how you first heard about this opportunity. (Open Ended Question) * * Please select the answer that best describes your current employment relationship with Auburn University: * Current full-time Auburn or AUM employee within probationary period * Current full-time Auburn or AUM employee outside of probationary period * Current part-time Auburn or AUM employee * Not an Auburn or AUM employee * * Do you have a high school diploma or equivalent? * Yes * No * * Do you have 4 years of experience in administrative support services or a degree to use in lieu of experience? * Yes * No