Executive assistant jobs in Alabama

About Us Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $7.6 billion in revenue for 2024, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional, and residential related building projects. The Role We Want You For The Field Administrative Assistant takes the lead in providing comprehensive support to Clayco Project Managers, Project Engineers, Superintendents, Mission Control and Technical Services, as assigned. Prepare daily and monthly reports, checks outboxes and distributes mail. Assist Clayco in document management by entering and processing of subcontracts, purchase orders, letters of intent, change orders, safety audits, submittals, bid packages, entering punch-list items and updating the information thru the completion of the job and other paper work processing. Follow up with subcontractors and suppliers if executed documents are missing. Arrange meetings, travel, and ordering food if required, In addition; greet and direct visitors, workers, deliveries, and overall assistance to the entire project team and activities taking place on job site with whatever is needed to accomplish the company's objectives. Acts on own initiative, with a minimal amount of supervision, and yet is a team player. This person is assigned to project teams and will need to be organized, focused and a quick learner. The Specifics of the Role: Prepares correspondence (typing). Readily assists with whatever is needed to accomplish the company's objectives. This includes typing, filing, copying, binding, scanning, and whatever else is necessary. This will also include document retrieval for auditing and litigation as needed. Retrieves, scans, transmits and electronically (or physically) distributes executed subcontracts, change orders and other documents associated with projects. This is an extremely important responsibility. May type contracts, change orders, letters of intent, meeting minutes, etc., and distribute as required. May also help obtain, assemble and assist with project closeout. May assist in entering punch list items and updating the information thru the completion of the job. Routinely will run reports and dunning letters on projects as required. Enter Daily Reports for Clayco and Subcontractors each day and follow up with Subcontractors on missing paperwork. Update rack drawing with the most current issues on a timely basis. This may be daily. Requirements: Interested in learning the business - evolving into someone who will look for solutions to issues and not just pass along messages. A diligent, mature, responsible individual - who is a self-starter, is detail-oriented and attentive to the needs of others. Able to handle deadlines in pressure situations, with a sense of urgency about the work being performed. Organized with the ability to set priorities and take direction. A Team Player, ready to assist in any role, who is positive, with a winning attitude, and one who enjoys a challenge. Embraces change and recognizes the benefits with a positive outlook. Is attentive to detail and accuracy, is committed to excellence, looks for improvements continuously, monitors quality levels, finds root cause of quality problems, owns/acts on quality problems. Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills Why Clayco? 2025 Best Places to Work - St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal. 2025 ENR Midwest - Midwest Contractor (#1). 2025 ENR Top 100 Design-Build Firms - Design-Build Contractor (Top 5). 2025 ENR Top 100 Green Contractors - Green Contractor (Top 3). 2025 ENR Top 25 Data Center Builders - Data Center Contractor (Top 3). Benefits Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more! Compensation The hourly pay for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.

RELOCATION ASSISTANCE: No relocation assistance available CLEARANCE TYPE: NoneTRAVEL: Yes, 10% of the TimeDescriptionAt Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history. Northrop Grumman is seeking an Executive Assistant to support Defense Systems C2 Weapons Integration (CWI) Division. This position will report directly to a Vice President within the CWI Division and will provide support to division functions, such as Global Supply Chain, Quality & Mission Excellence, Security, Engineering and Human Resources. Additionally, this position will act as a division focal point for Huntsville-based engagements and cross-sector events. As a valued member of the team, the Executive Assistant is the center of day-to-day office operations and will be welcomed into a team environment where input is invited, growth is encouraged, and mutual support is the standard. Our community is composed of incredible people with varied backgrounds who find professional fulfillment in understanding and solving challenges that make our world a safer place. This position will require onsite work at our Huntsville, AL location. The Executive Assistant communicates with cross-sector partners, executives, and functional management. This position requires the individual to perform advanced administrative duties. Strong project management skills, emotional intelligence, and integrity are essential for this position. In addition, the candidate must be comfortable working in a high energy, collaborative, fast paced, professional environment. The ideal candidate will be team-oriented, possess the ability to work with other professionals collaboratively, possess agility and the desire to adapt to constantly changing demands and new tools/technologies, demonstrate a capability to take on new and unfamiliar tasks and have a tremendous interest in playing a significant role as a member of the leadership team. Advanced proficiency at multi-tasking and managing priorities for senior leadership team members is required. This position is pivotal to the success of the organization, and the successful candidate will demonstrate how they have supported their prior teams through organization, self-motivation, and task ownership skills, with the ability to accomplish duties in a high-impact, time sensitive environment. This position may require occasional nonstandard work hours in support of business schedules. Basic Qualifications: High school diploma and a minimum of 8 years additional education and/or related experience in the administrative professional field OR a bachelor's degree with two years' experience in the administrative professional field. Computer skills required include advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook, and Excel), SharePoint and intranet/internet proficiency. Understand the sensitive nature of working in an executive office and have good judgement, problem solving skills and maintain the highest levels of confidentiality. Ability to work independently, foresee needs and be proactive. Comfortable operating in a fast-moving environment and manage information flow in a timely and accurate manner. Ability to solve problems and meet deadlines with a great level of flexibility. Experience with Concur (or similar) travel and expense reporting system. Ability to efficiently coordinate Outlook calendar and other routine items. Prior experience coordinating both on and off-site meetings and/or events Preferred Qualifications: Ability to swiftly adapt to new tools/technologies to drive efficiency and organization across the global team. Experience participating and hosting in-person and remote Video Teleconference meetings (i.e. Zoom, Skype, Teams, WebEx, etc.) Must have the ability to independently compile and generate reports/presentations. Experience writing, proofreading and correcting documents. Expert level proficiency with oral and written communication skills. Must be able to interface with executive level internal and external contacts with considerable autonomy. Demonstrated ability to manage multiple administrative projects and initiatives; experience in supporting a variety of executive levels, management level and administrative support within an organization. Primary Level Salary Range: $75,500.00 - $125,900.00The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit *********************************** U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.

The University of South Alabama's College of Nursing - Administration department is seeking to hire a Grants Administration Specialist I. Interested candidates should apply to be considered. Essential Functions Maintains complex accounting and financial records for several grant funds. Monitors grant expenditures and notifies Principal Investigators of policy conflicts and assists in resolving budget problems. Ensures expenditures conform to rules and regulations of the funding agency. Analyzes funding needs and assists Principal Investigators with preparing budget proposals for grant applications. Assists Principal Investigators in resolving personnel problems by explaining policies and procedures and recommending actions. Counsels staff employees regarding personnel policies and procedures. Negotiates supply contracts with vendors as needed. Determines needs of the departments. Prepares and signs requisitions for supplies and materials. Analyzes departmental policies and procedures and recommends changes to the Chair/Director. Regular and prompt attendance. Ability to work schedule as defined and overtime as required. Related duties as required. Minimum Qualifications Bachelors degree in a related field from an accredited institution as approved and accepted by the University of South Alabama and one year of related experience. Directly related experience may be substituted on a year-for-year basis for the required college education.

At MCI we are committed to fostering an environment where professionals can build meaningful careers, access continuous learning and development opportunities and contribute to the success of a globally expanding, industry-leading organization. We are seeking a highly organized, well-established, and detail-oriented Virtual Executive Assistant to join our remote team. As a Virtual Executive Assistant, you will perform a variety of high-level administrative tasks and support our company's senior-level managers. The Executive Assistant's responsibilities include managing calendars, making travel arrangements, and preparing expense reports. The Ideal candidate should be well-organized, have great time management skills, and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members. Hours: Monday, Friday, Tuesday 2pm - 10pm EST & Saturday, Sunday 10 - 7pm EST To be considered for this role, you must complete a full application on our company careers page, including all screening questions and a brief pre-employment test. POSITION RESPONSIBILITIES Key Responsibilities: Managing a complicated and busy schedule Performing planning, logistics, and operations work Provide comprehensive administrative support Coordinate individual and group travel Handle confidential and sensitive information with appropriate judgment and discretion Providing administrative support in a variety of capacities, including data entry, assisting with the completion of assigned projects, event/meeting planning, filing, mail handling, and processing of letters/correspondence Organize meetings summits from start to finish Phone call screening, correspondence and document preparation, bill payment, record keeping Various errands as needed Create and maintain personal action items, to-do list, and follow up and follow through pro-actively maintaining and providing status updates Be comfortable with Chief of Staff level duties and/or Project Management Be comfortable with procurement and/or logistics-level duties CANDIDATE QUALIFICATIONS WONDER IF YOU ARE A GOOD FIT FOR THIS POSITION? All positive, driven, and confident applicants are encouraged to apply. Ideal candidates for this position are highly motivated and dedicated. Proven experience as an Executive Assistant or Personal Assistant (within a BPO preferred) Excellent command of English Has excellent judgment in handling confidential information with discretion. Knowledge of office management systems and procedures Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work. Attention to detail and problem-solving skills. Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task Have a wired, high-speed internet connection (Download speed of 20Mbps+) COMPENSATION DETAILS WANT AN EMPLOYER THAT VALUES YOUR CONTRIBUTION? At MCI, we believe that your hard work deserves recognition and reward. Our compensation and benefits packages are designed to be competitive and to grow with you over time. Starting compensation is based on experience, and we offer a variety of benefits and incentives to support and reward our team members. What You Can Expect from MCI: We understand the importance of balance and support, which is why we offer a variety of benefits and incentives that go beyond a paycheck. Our team members enjoy: Paid Time Off: Earn PTO and paid holidays to take the time you need. Incentives & Rewards: Participate in daily, weekly, and monthly contests that include cash bonuses and prizes ranging from electronics to dream vacations and sometimes even cars! Health Benefits: Full-time employees are eligible for comprehensive medical, dental, and vision coverage after 60 days of employment, and all employees have access to MEC medical plans after just 30 days. Benefit options vary by location. Retirement Savings: Secure your future with retirement savings programs, where available. Disability Insurance: Short-term disability coverage is available to help protect you during unexpected challenges. Life Insurance: Access life insurance options to safeguard your loved ones. Supplemental Insurance: Accident and critical illness insurance Career Growth: With a focus on internal promotions, employees enjoy significant advancement opportunities. Paid Training: Learn new skills while earning a paycheck. Fun, Engaging Work Environment: Enjoy a team-oriented culture that fosters collaboration and engagement. Casual Dress Code: Be comfortable while you work. Compensation & Benefits that Fit Your Life MCI takes pride in tailoring our offerings to fit the needs of our diverse team across subsidiaries and locations. While specific benefits and incentives may vary by geography, the core of our commitment remains the same: rewarding effort, providing growth opportunities, and creating an environment where every employee feels valued. If you're ready to join a company that recognizes your contributions and supports your growth, MCI is the place for you. Apply today! PHYSICAL REQUIREMENTS This job operates in a professional office environment. While performing the duties of this job, the employee will be largely sedentary and will be required to sit/stand for long periods while using a computer and telephone headset. The employee will be regularly required to operate a computer and other office equipment, including a phone, copier, and printer. The employee may occasionally be required to move about the office to accomplish tasks, reach in any direction, raise or lower objects, move objects from place to place, hold onto objects, and move or exert force up to forty (40) pounds. CONDITIONS OF EMPLOYMENT All MCI Locations Must be authorized to work in the country where the job is based. Subject to the program and location of the position Must be willing to submit up to a LEVEL II background and/or security investigation with a fingerprint. Job offers are contingent on background/security investigation results. Must be willing to submit to drug screening. Job offers are contingent on drug screening results. REASONABLE ACCOMMODATION Consistent with the Americans with Disabilities Act (ADA), it is the policy of MCI and its affiliates to provide reasonable accommodations when requested by a qualified applicant or employee with a disability unless such accommodations would cause undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment. If reasonable accommodations are needed, please contact Human Resources. EQUAL OPPORTUNITY EMPLOYER At MCI and its subsidiaries, we embrace differences and believe diversity benefits our employees, company, customers, and community. All aspects of employment at MCI are based solely on a person's merit and qualifications. MCI maintains a work environment free from discrimination, where employees are treated with dignity and respect. All employees are responsible for fulfilling MCI's commitment to a diverse and equal-opportunity work environment. MCI does not discriminate against any employee or applicant on the basis of age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations, and ordinances. MCI will consider qualified applicants with criminal histories for employment in a manner consistent with local and federal requirements. MCI will not tolerate discrimination or harassment based on any of these characteristics. We adhere to these principles in all aspects of employment, including recruitment, hiring, training, compensation, promotion, benefits, social and recreational programs, and discipline. In addition, MCI's policy is to provide reasonable accommodation to qualified employees with protected disabilities to the extent required by applicable laws, regulations, and ordinances where an employee works. ABOUT MCI (PARENT COMPANY) MCI helps customers take on their CX and DX challenges differently, creating industry-leading solutions that deliver exceptional experiences and drive optimal performance. MCI assists companies with business process outsourcing, staff augmentation, contact center customer services, and IT Services needs by providing general and specialized hosting, software, staff, and services. In 2019, Marlowe Companies Inc. (MCI) was named by Inc. Magazine as Iowa's Fastest Growing Company in the State of Iowa and was named the 452nd Fastest Growing Privately Company in the USA, making the coveted top 500 for the first time. MCI's subsidiaries had previously made Inc. Magazine's List of Fastest-Growing Companies 15 times, respectively. MCI has ten business process outsourcing service delivery facilities in Georgia, Florida, Texas, New Mexico, California, Kansas, Nova Scotia, South Africa, and the Philippines. Driving modernization through digitalization, MCI ensures clients do more for less. MCI is the holding company for a diverse lineup of tech-enabled business services operating companies. MCI organically grows, acquires, and operates companies that have synergistic products and services portfolios, including but not limited to Automated Contact Center Solutions (ACCS), customer contact management, IT Services (IT Schedule 70), and Temporary and Administrative Professional Staffing (TAPS Schedule 736), Business Process Management (BPM), Business Process Outsourcing (BPO), Claims Processing, Collections, Customer Experience Provider (CXP), Customer Service, Digital Experience Provider (DXP), Account Receivables Management (ARM), Application Software Development, Managed Services, and Technology Services, to mid-market, Federal & enterprise partners. MCI now employs 10,000+ talented individuals with 150+ diverse North American client partners across the following MCI brands: MCI BPO, MCI BPOaaS, MarketForce, GravisApps, Gravis Marketing, MarchEast, Mass Markets, MCI Federal Services (MFS), OnBrand24, The Sydney Call Center, Valor Intelligent Processing (VIP), BYC Aqua, EastWest BPO, TeleTechnology, and Vinculum. ................ The purpose of the above is to provide potential candidates with a general overview of the role. It's not an all-inclusive list of the duties, responsibilities, skills, and qualifications required for the job. You may be asked by your supervisors or managers to perform other duties. You will be evaluated in part based on your performance of the tasks listed in this . The employer has the right to revise this at any time. This job description is not an employment contract, and either you or the employer may terminate employment at any time for any reason.

Department: Planning/General Affairs Key Responsibilities: Perform the role of Executive Assistant to the CEO Manage the CEO's personal schedule Accompany the CEO on business trips as needed Translate or interpret documents Participate in meetings and take minutes Proficient in using PPT and Excel Qualifications: Experienced candidate preferred Native-level proficiency in both English and Korean Must be able to drive during business trips Work Location: Flexible

This position is responsible for providing comprehensive administrative support to the Vice President of Engineering and Operations at Southern Linc, as well as the leadership teams within the Network Engineering, Network Operations, and IS departments. The Executive Assistant acts as a central point of contact for internal and external parties. Strong communication and interpersonal skills, along with the ability to build relationships with executives, managers, and employees at all levels of the organization are key components to success in this role. In addition, this position will work with administrative assistants within Southern Linc to provide guidance and assistance as needed. In the course of work, the Executive Assistant will be engaged in highly sensitive and confidential matters; therefore, integrity and trustworthiness are key essential characteristics this individual must possess. JOB REQUIREMENTS: Education: + High school diploma required + Associate or Bachelor's Degree strongly preferred + Executive assistant/secretarial/administrative certification (Certified Administrative Professional or similar) desired Experience: + Experience supporting executive or senior management levels is strongly preferred. Knowledge & Skills: + Strong time management, judgment, prioritization, and discretion. + Proven ability to build relationships and work effectively with management, peers, contractors, and stakeholders. + Excellent communication and people skills. + Familiarity with Southern Company Services (SCS) systems is preferred but not required. + Proficiency in computer and software packages (Word, Excel, PowerPoint, Teams, Outlook). + Capacity to manage multiple tasks and requests from various departments. + Collaborator with a positive attitude and commitment to excellent customer service. + Self-motivated with a proactive approach and a sense of urgency in job responsibilities and personal development. + Outstanding problem-solving and critical thinking skills. MAJOR JOB RESPONSIBILITIES: + Manage phone coverage, calendar scheduling, travel arrangements, timekeeping, expense and invoice processing and other administrative support. + Prepare and update correspondence, including letters, e-mails, and memorandums. + Coordinate and schedule meetings, appointments, conference rooms, and audio/visual needs. + Serve as a positive ambassador for the department and Southern Linc in interactions with internal and external stakeholders. + Process invoices, order office supplies, and arrange catering and event logistics as needed. + Prepare and review expense statements for the Vice President and department leadership. + Create, maintain, and update organizational files. + Formulate travel arrangements for the Vice President and department leadership. + Maintain confidentiality, integrity, and a high level of professionalism at all times. + Manage the reservation process for a small fleet of department vehicles. + Serve as the Southern Linc Birmingham office manager and track the leased equipment inventory for the Southern Linc at the APC Corporate Headquarters facility. + Participate in special projects as needed. + Proactively assist other administrative assistants, coordinate coverage, and provide backup support, as necessary. + Work independently with minimal supervision. Southern Company (NYSE: SO ) is a leading energy provider serving 9 million customers across the Southeast and beyond through its family of companies. Providing clean, safe, reliable and affordable energy with excellent service is our mission. The company has electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company, a leading distributed energy solutions provider with national capabilities, a fiber optics network and telecommunications services. Through an industry-leading commitment to innovation, resilience and sustainability, we are taking action to meet customers' and communities' needs while advancing our goal of net-zero greenhouse gas emissions by 2050. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and are the key to our sustained success. We are transforming energy into economic, environmental and social progress for tomorrow. Our corporate culture has been recognized by a variety of organizations, earning the company awards and recognitions that reflect Our Values and dedication to service. To learn more, visit *********************** . Southern Company invests in the well-being of its employees and their families through a comprehensive total rewards strategy that includes competitive base salary, annual incentive awards for eligible employees and health, welfare and retirement benefits designed to support physical, financial, and emotional/social well-being. This position may also be eligible for additional compensation, such as an incentive program, with the amount of any bonus/awards subject to the terms and conditions of the applicable incentive plan(s). A summary of the benefits offered for this position can be found here **************************************************** . Additional and specific details about total compensation and benefits will also be provided during the hiring process. Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law. Job Identification: 15946 Job Category: Administrative & Clerical Job Schedule: Full time Company: Southern LINC

About Us: Wettermark Keith is one of the nation's fastest-growing personal injury firms, recognized for our integrity, professionalism, and commitment to delivering life-changing results for our clients. Beyond legal advocacy, our work is deeply human: we meet people in moments of fear, uncertainty, trauma, and recovery - and we guide them toward a more hopeful future. As the firm continues to expand across multiple markets, we are strengthening our leadership infrastructure to support operational excellence and continued growth. Position Summary: The Executive Assistant to the CEO is a trusted, high-impact partner responsible for ensuring the CEO's time, priorities, communications, and initiatives remain organized and efficiently executed. This is a fast-paced, dynamic role suited for someone who thrives in a high-performance environment, takes initiative, and anticipates needs before they arise. The ideal candidate is self-motivated, exceptionally organized, technology-savvy, and eager to learn new platforms - including AI tools, automation software, and modern presentation systems. This role requires strong judgment, professionalism, and the ability to handle sensitive information with discretion. This is a full-time, in-person position in our Birmingham, Alabama, office. The compensation is a competitive salary depending on experience, plus a year-end discretionary bonus and benefits. Key Responsibilities: Executive Support & Calendar Management Own and manage the CEO's calendar with precision, ensuring appropriate prioritization of meetings, focus time, and operational commitments. Coordinate multi-party meetings across internal teams, outside counsel, vendors, referral partners, and professional contacts. Prepare agendas, briefing materials, summaries, and meeting follow-through. Communication & Correspondence Monitor and triage high-volume email and communication channels; prepare responses and draft correspondence on behalf of the CEO. Serve as a polished liaison between the CEO and team members, clients, and external partners. Maintain strict confidentiality at all times. Project & Operational Coordination Track ongoing projects, strategic initiatives, and follow-up tasks to ensure timely execution. Maintain “priority dashboards” and ensure key stakeholders remain aligned. Support coordination of expansion efforts, attorney recruitment logistics, and operational planning. Presentations & Executive Materials Assist in developing professional presentations using PowerPoint, Google Slides, or other platforms. Create visually clear, executive-ready decks for internal meetings, attorney summits, and strategic communications. Organize data, summarize information, and produce polished materials that reflect the CEO's vision. Travel & Logistics Coordinate complex travel arrangements, including flights, lodging, dining, and ground transportation. Prepare complete itineraries and ensure seamless transitions between scheduled commitments. Administration, Organization & Technology Maintain digital and physical filing systems with accuracy and efficiency. Draft documents, prepare reports, and organize materials for internal or external use. Assist with vendor coordination, office operations, and executive-level administrative needs. Assist with basic financial tasks such as reconciliation tracking, rent schedules, and recurring payment organization. Learn and utilize new technologies - including AI tools - to enhance efficiency and streamline workflows. General Professional Support Assist with general scheduling, coordination, event logistics, and onsite support that helps streamline the CEO's professional day. Manage follow-up items from meetings, calls, and ongoing firm initiatives. Qualifications: 3+ years of experience supporting a C-suite executive or senior leader; experience in professional services is preferred. Strong written and verbal communication skills; ability to draft polished, executive-level correspondence. Exceptional organizational skills with a talent for managing multiple priorities simultaneously. Highly self-motivated and proactive - able to anticipate needs and solve problems before they arise. Very tech-savvy, with enthusiasm for learning AI tools, automation platforms, and workflow systems. Experience creating presentations in PowerPoint, Google Slides, or equivalent platforms. Experience with financial software such as QuickBooks, NetSuite, or similar systems is a strong plus - particularly for managing reconciliations, rent tracking, and recurring payment organization. High emotional intelligence and professionalism. Proficiency with Microsoft Office Suite and Microsoft Outlook/Calendar; familiarity with project management or CRM systems is a plus. Why Join Us: You will partner directly with a driven, forward-thinking CEO during an exciting phase of growth. Your work will meaningfully impact the efficiency, organization, and strategic execution of one of the Southeast's leading personal injury firms. If you thrive in a fast-paced environment, enjoy supporting impactful leadership, and are energized by technology and innovation, we encourage you to apply.

Job Details HUNTSVILLE - HUNTSVILLE, ALDescription Applied Technical Services, LLC (“ATS” or the “Company”) is a leading provider of critical testing, inspection, certification, and compliance services. The Company serves clients across a diverse set of large and stable end markets including manufacturing, power generation, aerospace, medical, and defense. ATS was founded in 1967 and is headquartered in Marietta, GA. Today the Company employs nearly 2,100 team members in over 95 locations across the United States. Our purpose is to create a safe and reliable world and our mission is to deliver assurance through precise technical and professional services. Summary: ATS is seeking Level II Radiographers and RT Assistants to support our Huntsville, AL office. Responsibilities/Duties: RT Assistants Perform tasks as directed in order to prepare components or equipment for inspections. Work alongside certified technicians to help complete projects and learn activities. Interface with personnel to determine scope of work and work priorities in order to meet customer expectations. Help clean and organize equipment before, during, and at the completion of projects. Document on job training experience as assigned by management. Perform other job related tasks as assigned by supervisors. Responsibilities/Duties: Level II Radiographers Perform RT examinations of materials in accordance with procedures, codes, standards, and specifications. Set up and utilize NDT Testing Equipment for Radiographic Inspections. Be thoroughly familiar with the scope and limitations of the methods for which qualified and exercise assigned responsibility for OJT and guidance of trainees Interface with department managers and clients to determine scope of work and work priorities in order to meet customer expectations. Be able to prepare written instructions and to organize and report the results of examinations. Work independently and support team members. Perform other job related tasks as needed and assigned by supervisors. Actively participate in ATS and Client Safety Programs. Qualifications Minimum Requirements/Qualifications: RT Assistants - Meet the minimum requirements of an NDT RT Assistant, High School Diploma, GED, or equivalent; math and print reading skills; ability to used computers for data entry and report writing. Applicants with documented prior NDT classroom training or OJT preferred. Level II Radiographers - Meet the minimum requirements of an NDT Level II RT Technician; provide documentation of education, training, and experience in the applicable NDT method(s); have a working knowledge of industrial environments and general manufacturing processes; ability to effectively communicate with other departments, and customers to report issues and solve problems. Documented experience with DR and/or CR X-ray imaging and processing as required. State or IRRSP card required. Additional NDT certs are a plus. High School Diploma, GED or equivalent. Completion of a 40 Hour Radiation Safety Course preferred. All applicants require the following: Ability to learn and comply with all company policies and procedures. Excellent communication skills written and verbal. Applicants must pass a drug screen and have a valid driver's license with a clean driving record. “U.S. Persons” Only: A requirement of this position is access to information that is subject to U.S. export controls under the U.S. International Traffic in Arms Regulations (“ITAR”). Accordingly, the company will consider only “U.S. Persons” for this position. A “U.S. Person” includes (a) U.S. citizens or nationals; (b) U.S. lawful permanent residents (i.e., “green card” holders); (c) persons granted refugee status; or (d) persons granted asylum in the United States. This information is collected solely for purposes of complying with U.S. export control requirements and will not be used to unlawfully discriminate in the hiring process. Work Conditions: Must be able to wear safety equipment as required by the safety department for personal protection. Work from heights on scaffolding, ladders, elevated platforms, man-baskets, etc. Work in confined spaces which will require crawling, stooping, climbing, etc. Work in around operating equipment and industrial environments. Work with radiation and hazardous materials such as cleaners, penetrants, film developing chemicals, etc. Work shifts up to 12 hours/day and 7 days/week and travel for extended periods of time Ability to lift and carry 100 pounds. Benefits: ATS offers excellent wages and advancement opportunities. ATS full-time employee benefits include: medical, dental, vision, 401k, vacation, personal time, and bonuses. EOE/AA/M/F/Vet/Disabled ATS is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

Executive Assistant - Hospitality Group Employment Type: Full-Time Reports To: Executive Team Key Responsibilities Executive Support: Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives. Communication: Draft and proofread correspondence, reports, and presentations with a high level of accuracy. Review and summarize reports and documents, preparing necessary background materials Meeting Coordination: Organize and lead meetings, prepare agendas, and ensure follow-up on action items. Office Management: Oversee office supplies, maintain inventory, and ensure a well-organized workspace. Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times. Technology Coordination: Utilize tools like Confluence, Jira, Teams, Onedrive, and Office 365 to facilitate team collaboration and project tracking. Team Liaison: Act as a bridge between executive leadership and various departments to ensure alignment and effective communication. Qualifications Experience: Minimum of 2 years in an executive assistant role, preferably within the hospitality industry. Communication Skills: Exceptional verbal and written English skills; ability to communicate clearly and professionally. Technical Proficiency: Strong knowledge of Office 365, Confluence, Jira, and general tech savviness. Organizational Skills: Demonstrated ability to manage multiple tasks, prioritize effectively, and maintain attention to detail. Leadership: Confidence to lead meetings and coordinate between diverse teams. Education: Associate's or Bachelor's degree in Business Administration or related field preferred. Preferred Attributes Proactive Attitude: Solution-oriented mindset with the ability to anticipate needs and take initiative. Adaptability: Comfortable in a fast-paced environment with shifting priorities. Team Player: Collaborative approach with a focus on building strong relationships across the organization. Benefits: Health, Dental and Vision Insurance Options Supplemental Insurance 401k with match Paid Time Off HANHHG

Schedule: Monday - Friday, Day Shift Directs, plans, organizes, controls, negotiates, presents, monitors and evaluates a complex variety of functions involving financial affairs, operations, research, risk management, personnel, faculty recruitment and retention, compliance and physical facilities/space analysis in a large clinical department. This position is the primary departmental representative to outside agencies and works closely with governmental agencies, foundations, and industry in the management of intramural or extramural programs. Coordinates all managerial aspects of research activities with appropriate University officials assuring the integrity of all policies and procedures with the University and the research and grants administration office. Interviews, hires, trains, evaluates, disciplines and discharges subordinate personnel. Position Requirements: EDUCATION AND EXPERIENCE: Required: Bachelor's degree in a business, finance, or a related field required and ten (10) years of related experience required. Work experience may NOT substitute for education requirement. Preferred: MBA or other relevant Master's degree or equivalent certification, e.g. CPA TRAITS & SKILLS: Must be self-directed / self-motivated; must have excellent communication and possess outstanding customer service and interpersonal skills. Must be able to: (1) perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure; (2) accept responsibility for one's own work; (3) work independently; (4) recognize the rights and responsibilities of patient confidentiality; (5) convey empathy and compassion to those experiencing pain, physical or emotional distress and/or grief; (6) relate to others in a manner which creates a sense of teamwork and cooperation; (7) communicate effectively with people from every socioeconomic, cultural and educational background; (8) exhibit flexibility and cope effectively in an ever-changing, fast-paced healthcare environment; (9) perform effectively when confronted with emergency, critical, unusual or dangerous situations; (10) demonstrate the quality work ethic of doing the right thing the right way; and (11) maintain a customer focus and strive to satisfy the customer's perceived needs. • Proven ability to manage and lead staff in a changing environment. • Knowledge, experience and ability to manage complex information and computer systems. • Understand managerial accounting and finance principles (including practice management). • Understanding of the evolving health care marketplace. • Ability to identify opportunities to enhance income from development and revenue sources as well as identifying how best to promote, schedule and charge for various initiatives. • Demonstrated ability to work effectively with a diverse population of faculty, staff and students; experienced in the supervision of administrative and support staff personnel. • Ability to provide initiative, judgment and creativity in the resolution of complex problems • Effective communication/presentation skills and a proven track record of forming collaborative and effective working relationships with physicians and administrative leaders. • Ability to establish realistic and achievable priorities and the ability to lead staff to achieve departmental goals and objectives. UA Health Services Foundation (UAHSF) is proud to be an AA/EOE/M/F/Vet/Disabled employer.

Title: Application Administration Support Specialist Work Status: US Citizen Clearance: Secret Clearance Salary: Depending on Experience (DOE) Benefits: Health, Dental, 401k, Etc. We are seeking a skilled Application Administration Support Specialist to provide comprehensive administration support for DISA-managed systems. This position is responsible for the 24x7x365 operational management, configuration, maintenance, and monitoring of application, web, and middleware components within complex enterprise environments. The ideal candidate will demonstrate expertise in a range of application technologies and platforms including IBM WebSphere, Apache/Tomcat, Oracle WebLogic, Red Hat JBoss, JAVA, and Microsoft IIS, among others. Key Responsibilities: Application Administration: Perform daily administration of vendor software, application memory, storage, and integration with networks and OS. Manage application-level security, logging, auditing, replication, and high availability architectures. Handle user access control, account creation, modification, and privilege management. Execute and monitor application-level scripts and system jobs for operations and maintenance. Web Administration: Install, configure, and administer web technologies supporting web-based applications. Maintain performance, security, and integration of web services. Middleware Administration: Administer middleware systems including configuration, updates, patching, and performance tuning. Support middleware components across distributed computing environments. Middleware Planning and Implementation: Conduct version analysis, compatibility testing, and integration planning for middleware components. Plan and execute middleware upgrades and new deployments. Middleware Sustainment: Develop and maintain operational processes to ensure middleware stability and up-to-date patch levels. Middleware Registration and Configuration: Configure middleware components after provisioning new server capacity. Job Scheduling and Execution: Schedule and execute scripts or system jobs for operational tasks and one-time changes. Monitor and validate successful job execution and log outcomes. Account Management: Manage all aspects of application accounts for system operation, including account metrics reporting. Technologies and Tools: Web/Application Servers: IBM WebSphere, Apache/Tomcat, Oracle WebLogic Server, Microsoft IIS, Red Hat JBoss EAP, Oracle HTTP Server Middleware Technologies: JAVA, Microsoft XML Web Services (.NET) Scripting: Application Scripts, OS-Level Scripts Security & Auditing: Logging, auditing, access control, COOP architectures Qualifications: Required: Strong experience in enterprise-level application administration (5+ years preferred) Experience supporting 24x7x365 environments Deep understanding of middleware and web technologies Familiarity with job scheduling tools and scripting Security-conscious mindset with knowledge of application access control and auditing IAT II Certification (e.g., CompTIA Security+) Preferred: Experience working in DoD or DISA environments

Details** Information **Requisition Number** TES3125P **Home Org Name** Nursing **Division Name** College of Nursing Title** TES Administrative Support Specialist **Estimated Hours Per Week** 20-40 **Anticipated Length of Assignment** 09/30/2027 **Job Summary** The College of Nursing is hiring a **TES Administrative Support Specialist** . Reporting to the Business Manager, this role provides high-level administrative and technical support, with a strong focus on more complex administrative tasks. A key responsibility of this position is assisting with the review, negotiation, and administration of affiliation agreements. These agreements establish and govern partnerships between Auburn University and external organizations, including healthcare facilities, clinical sites, and other institutions, to support student placements, experiential learning opportunities, and collaborative initiatives. The role ensures that all affiliation agreements comply with applicable laws, regulations, and university policies; protect the financial and legal interests of Auburn University; and align with the Signature Authority Policy for appropriate approval and execution. **Essential Functions** + Performs specialized technical duties and coordinates processes. + Assisting with the review, negotiation, and execution of university contracts, ensuring compliance with applicable law and policy. + Reviews and verifies documentation for completeness and compliance with policies and procedures. + Assists in the development and maintenance of data and databases. + Assists in coordinating the agreement terms with campus stakeholders and negotiates with external parties. + Assists and monitors existing university contracts to ensure that covenants are kept, intellectual property exchange is followed, and terms do not lapse. + Reviews and explains applicable state and federal laws and regulations, university policy, and administrative opinions relating to Auburn University contracts. + Assists in providing guidance and training to faculty and staff related to university contracting. + Works within the contract management system; establishes and maintains standard contract routing and approval procedures. + Responsible for monitoring contract periods and seek renewal prior to expiration of contract. + Requests and maintains certificate of insurance for all contracts and agreements. + Performs a variety of clerical duties, which may include (but not limited to): typing & correspondence, filing/folders, recordkeeping/compilation/data entry, preparation/processing forms, calendars and scheduling, mail distribution and outgoing mailings, travel/expense vouchers, telephones and greeting, supplies/inventory, limited supervision of clerical or student work, other support duties of similar difficulty. + Performs other duties as assigned. **Why Work at Auburn?** + **Life-Changing Impact** : Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world. + **Culture of Excellence** : We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education. + **We're Here for You** : Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance. + **Sweet Home Alabama** : The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches. + **A Place for Everyone** : Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged. Ready to lead and shape the future of higher education? Apply today! War Eagle! **Minimum Qualifications** + High school diploma or equivalent + 4 years of knowledge of extensive body of rules, precedents, procedures, applicable to administrative support work. Graduate degrees may be accepted in lieu of experience. **Desired Qualifications** Posting Detail Information **Salary Range** $17.68 - $28.51/hour **Work Hours** 7:45 a.m. to 4:45 p.m., with hours subject to variation **City position is located in:** Auburn **State position is located:** AL **Posting Date** 11/19/2025 **Closing Date** **Equal Opportunity Compliance Statement** It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit theirwebsite (*************************************** to learn more. **Special Instructions to Applicants** **Quick Link for Internal Postings** ******************************************* **Documents Needed to Apply** **Required Documents** 1. Resume 2. Cover Letter **Optional Documents** 1. Transcripts

We're looking for a dependable and organized Administrative Personal Assistant to support an executive with daily scheduling, communication, and administrative tasks. This role is ideal for someone who enjoys creating order, staying on top of details, and helping others work more efficiently. This position may be full time or part time. Responsibilities: Manage email inbox, draft responses, and prioritize messages Maintain calendars and schedule meetings, appointments, and travel Prepare documents, presentations, and simple reports Coordinate meetings, send reminders, and track follow-up items Assist with personal errands and tasks as needed Handle sensitive information with confidentiality Qualifications: Previous experience in an administrative or assistant role Strong organizational and communication skills Comfortable with Microsoft Office and calendar/email systems (Outlook or Google Workspace) Proactive, reliable, and adaptable to changing priorities

Safety Plus Inc. leads the market as the premier provider of SaaS technology and technology-enabled worksite safety services. Our mission is to become the household name in safety within our target markets. We are on the cusp of revolutionizing the safety landscape with groundbreaking solutions that make safe work efficient and easy. Our commitment to excellence, creativity, and providing customers with new ways to embed safe work practices sets us apart. At Safety Plus Inc., we are driven by a noble cause. Join us as we empower our clients to prevent tragedies and create safer workplaces for all. Why Choose Safety Plus Inc? If you are looking for a rewarding career where you can make a real impact, Safety Plus Inc. is the place for you. Join us in our mission to create safer workplaces and protect lives. Innovative Technology : Our proprietary software revolutionizes safety management, providing our clients with real-time insights and solutions. Expert Consulting Services: Our team of experienced safety consultants are industry leaders, providing customized solutions to meet each client's unique needs. Impactful Work: Join a team that is making a difference every day, creating safer environments for workers across industries. Professional Growth: We are committed to the growth and development of our employees, offering continuous learning opportunities and career advancement. Dynamic Work Environment: Be part of a collaborative, supportive, and forward-thinking team that values innovation and dedication. Position Overview Safety Plus Inc. is seeking a reliable and detail-oriented Administrative Support Specialist. This position supports several internal departments including Software Implementation, Client Success, Support Services, and Operations. The specialist assists with data accuracy, system cleanup, ticket monitoring, and cross functional administrative projects. Key Responsibilities Data Integrity and Processing Maintain accurate data in SafetyPlus Edge and related systems Complete routine data checks, cleanup tasks, and quality reviews Ticket Board Monitoring Monitor the ConnectWise ticket board each day and ensure tickets are properly updated Complete routine cleanup and elevate issues that require attention Department Support Support Software Implementation, Client Success, and Support Services with administrative tasks Assist with account setup, data preparation, documentation, and project coordination Administrative Coordination Complete internal administrative duties including organizing files, preparing documents, and recording notes Protect confidential information and communicate effectively with internal teams and clients Continuous Improvement Identify opportunities to improve workflows and documentation Assist in updating SOPs and support leadership on special projects Qualifications Required: High school diploma or equivalent Demonstrated experience in administrative work, data entry, or operations support Strong attention to detail with consistent accuracy in data handling Proficiency in Microsoft Office Suite or related software Strong written and verbal communication skills Ability to manage multiple tasks and work independently Preferred: College degree or comparable work experience Experience with SaaS applications, CRM systems, or ticketing platforms such as ConnectWise or Salesforce Experience supporting multiple departments within an operations or software environment General understanding of safety, compliance, OSHA, or DOT related concepts If you are passionate about customer service and looking for a role where you can make a tangible difference, apply now to join the Safety Plus Inc. team and be part of our mission to create safer workplaces for all!

Safety Plus Inc. leads the market as the premier provider of SaaS technology and technology-enabled worksite safety services. Our mission is to become the household name in safety within our target markets. We are on the cusp of revolutionizing the safety landscape with groundbreaking solutions that make safe work efficient and easy. Our commitment to excellence, creativity, and providing customers with new ways to embed safe work practices sets us apart. At Safety Plus Inc., we are driven by a noble cause. Join us as we empower our clients to prevent tragedies and create safer workplaces for all. Why Choose Safety Plus Inc? If you are looking for a rewarding career where you can make a real impact, Safety Plus Inc. is the place for you. Join us in our mission to create safer workplaces and protect lives. * Innovative Technology: Our proprietary software revolutionizes safety management, providing our clients with real-time insights and solutions. * Expert Consulting Services: Our team of experienced safety consultants are industry leaders, providing customized solutions to meet each client's unique needs. * Impactful Work: Join a team that is making a difference every day, creating safer environments for workers across industries. * Professional Growth: We are committed to the growth and development of our employees, offering continuous learning opportunities and career advancement. * Dynamic Work Environment: Be part of a collaborative, supportive, and forward-thinking team that values innovation and dedication. Position Overview Safety Plus Inc. is seeking a reliable and detail-oriented Administrative Support Specialist. This position supports several internal departments including Software Implementation, Client Success, Support Services, and Operations. The specialist assists with data accuracy, system cleanup, ticket monitoring, and cross functional administrative projects. Key Responsibilities Data Integrity and Processing * Maintain accurate data in SafetyPlus Edge and related systems * Complete routine data checks, cleanup tasks, and quality reviews Ticket Board Monitoring * Monitor the ConnectWise ticket board each day and ensure tickets are properly updated * Complete routine cleanup and elevate issues that require attention Department Support * Support Software Implementation, Client Success, and Support Services with administrative tasks * Assist with account setup, data preparation, documentation, and project coordination Administrative Coordination * Complete internal administrative duties including organizing files, preparing documents, and recording notes * Protect confidential information and communicate effectively with internal teams and clients Continuous Improvement * Identify opportunities to improve workflows and documentation * Assist in updating SOPs and support leadership on special projects Qualifications Required: * High school diploma or equivalent * Demonstrated experience in administrative work, data entry, or operations support * Strong attention to detail with consistent accuracy in data handling * Proficiency in Microsoft Office Suite or related software * Strong written and verbal communication skills * Ability to manage multiple tasks and work independently Preferred: * College degree or comparable work experience * Experience with SaaS applications, CRM systems, or ticketing platforms such as ConnectWise or * Salesforce * Experience supporting multiple departments within an operations or software environment * General understanding of safety, compliance, OSHA, or DOT related concepts If you are passionate about customer service and looking for a role where you can make a tangible difference, apply now to join the Safety Plus Inc. team and be part of our mission to create safer workplaces for all!

This position is responsible for providing comprehensive administrative support to the Vice President of Engineering and Operations at Southern Linc, as well as the leadership teams within the Network Engineering, Network Operations, and IS departments. The Executive Assistant acts as a central point of contact for internal and external parties. Strong communication and interpersonal skills, along with the ability to build relationships with executives, managers, and employees at all levels of the organization are key components to success in this role. In addition, this position will work with administrative assistants within Southern Linc to provide guidance and assistance as needed. In the course of work, the Executive Assistant will be engaged in highly sensitive and confidential matters; therefore, integrity and trustworthiness are key essential characteristics this individual must possess. JOB REQUIREMENTS: Education: High school diploma required Associate or Bachelor's Degree strongly preferred Executive assistant/secretarial/administrative certification (Certified Administrative Professional or similar) desired Experience: Experience supporting executive or senior management levels is strongly preferred. Knowledge & Skills: Strong time management, judgment, prioritization, and discretion. Proven ability to build relationships and work effectively with management, peers, contractors, and stakeholders. Excellent communication and people skills. Familiarity with Southern Company Services (SCS) systems is preferred but not required. Proficiency in computer and software packages (Word, Excel, PowerPoint, Teams, Outlook). Capacity to manage multiple tasks and requests from various departments. Collaborator with a positive attitude and commitment to excellent customer service. Self-motivated with a proactive approach and a sense of urgency in job responsibilities and personal development. Outstanding problem-solving and critical thinking skills. MAJOR JOB RESPONSIBILITIES: Manage phone coverage, calendar scheduling, travel arrangements, timekeeping, expense and invoice processing and other administrative support. Prepare and update correspondence, including letters, e-mails, and memorandums. Coordinate and schedule meetings, appointments, conference rooms, and audio/visual needs. Serve as a positive ambassador for the department and Southern Linc in interactions with internal and external stakeholders. Process invoices, order office supplies, and arrange catering and event logistics as needed. Prepare and review expense statements for the Vice President and department leadership. Create, maintain, and update organizational files. Formulate travel arrangements for the Vice President and department leadership. Maintain confidentiality, integrity, and a high level of professionalism at all times. Manage the reservation process for a small fleet of department vehicles. Serve as the Southern Linc Birmingham office manager and track the leased equipment inventory for the Southern Linc at the APC Corporate Headquarters facility. Participate in special projects as needed. Proactively assist other administrative assistants, coordinate coverage, and provide backup support, as necessary. Work independently with minimal supervision.

Information Position Number 005221 Position Title Grants Administration Specialist I - 005221 Division Academic Affairs Department 470100 - Dean-Nursing Minimum Qualifications Bachelors degree in a related field from an accredited institution as approved and accepted by the University of South Alabama and one year of related experience. Directly related experience may be substituted on a year-for-year basis for the required college education. Preferred Qualifications Job Description Summary The University of South Alabama's College of Nursing - Administration department is seeking to hire a Grants Administration Specialist I. Interested candidates should apply to be considered. Essential Functions These are the job duties required of the position. Essential Functions * Maintains complex accounting and financial records for several grant funds. * Monitors grant expenditures and notifies Principal Investigators of policy conflicts and assists in resolving budget problems. * Ensures expenditures conform to rules and regulations of the funding agency. * Analyzes funding needs and assists Principal Investigators with preparing budget proposals for grant applications. * Assists Principal Investigators in resolving personnel problems by explaining policies and procedures and recommending actions. * Counsels staff employees regarding personnel policies and procedures. * Negotiates supply contracts with vendors as needed. * Determines needs of the departments. * Prepares and signs requisitions for supplies and materials. * Analyzes departmental policies and procedures and recommends changes to the Chair/Director. * Regular and prompt attendance. * Ability to work schedule as defined and overtime as required. * Related duties as required. Posting Information Number of Vacancies 1 Position End Date (if temporary) Job Open Date 11/18/2025 Job Close Date Open Until Filled Yes Special Instructions to Applicants Working Days Monday - Friday Working Hours 8:00 a.m. - 5:00 p.m. Job Location Main Campus Full-time or Part-Time Full Time Regular or Temporary Regular

Details** Information **Requisition Number** TES2965P **Home Org Name** Lib Arts Constituency Adv **Division Name** Senior VP, Advancement Title** TES - Administrative Support Specialist **Estimated Hours Per Week** 32-40 **Anticipated Length of Assignment** 12 months **Job Summary** Auburn Advancement (************************** is seeking candidates for the position of **Administrative Assistant Support Specialist** in the College of Liberal Arts to provide comprehensive administrative support to the development team, including managing financial processes, coordinating donor-related events and travel, maintaining calendars, and overseeing clerical tasks such as correspondence, record keeping, and mail distribution. Assist with donor data management and tracking, support fundraising initiatives, and serve as a backup during staff absences to ensure seamless office operations. **Temporary Employment Services (TES )** , a unit of the Auburn University Department of Human Resources, is an in-house support center established to meet the temporary employment needs of the university.TES provides qualified and dedicated temporary employees in a wide variety of occupations to meet the staffing needs throughout the campus. Temporary employees are hired for a variety of reasons with the most common being: + Assistance in the place of a regular employee who is absent for a specified period of time + Additional assistance during periods of abnormal or peak workloads + Assistance with special projects + Seasonal work + Emergencies If you are looking for an employment opportunity,TES is a great way to showcase your professional skills and assist Auburn University while gaining valuable work experience within higher education. **AU students are not eligible for TES .** **Essential Functions** + Provide administrative support to Development Officers, including assisting with varying financial and payment processes, expense reports, and documentation related to donor engagement and travel. + Assist with the coordination and execution of special events and donor-focused activities for the College of Liberal Arts, including scheduling, communication, logistics, and materials preparation. + Enter, track, and manage donor and prospect information through the development pipeline, ensuring data accuracy and timely updates in relevant systems. + Perform a variety of general clerical duties including answering phones, typing correspondence, filing documents, record keeping, and preparing internal and external forms or flyers. + Maintain calendars, schedule meetings, and coordinate appointments for members of the development team, ensuring effective time management and communication. + Distribute incoming and outgoing mail, monitor office supply levels, and place orders as needed to support team operations. + Provide assistance to the Development Specialist and Development Coordinator on projects and daily functions that support fundraising and engagement initiatives. + Serve as a temporary replacement in the absence of a regular employee, assuming necessary responsibilities to ensure continuity of operations within the development office. **Why Work at Auburn?** + **Life-Changing Impact** : Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world. + **Culture of Excellence** : We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education. + **We're Here for You** : Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance. + **Sweet Home Alabama** : The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches. + **A Place for Everyone** : Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged. Ready to lead and shape the future of higher education? Apply today! War Eagle! **Minimum Qualifications** + High school diploma or equivalent plus 4 years of experience in administrative support services **OR** + Associate's degree plus 2 years of experience in administrative support services **OR** + Bachelor's degree **Desired Qualifications** + Proficiency in computer programs, + particularly the Microsoft Office Suite; + strong listening, writing and speaking skills; + strong organization and time management skills; + demonstrated office management skills; + willingness to embrace new processes and ability to research and resolve policy or procedural problems. Posting Detail Information **Salary Range** $22.00/hour **Work Hours** Regular business hours (M-F 7:45 - 4:45), including some evenings and weekends. **City position is located in:** Auburn **State position is located:** Alabama **Posting Date** 07/01/2025 **Closing Date** **Equal Opportunity Compliance Statement** It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit theirwebsite (*************************************** to learn more. **Special Instructions to Applicants** **Quick Link for Internal Postings** ******************************************* **Documents Needed to Apply** **Required Documents** 1. Resume 2. Cover Letter **Optional Documents**

Safety Plus Inc. leads the market as the premier provider of SaaS technology and technology-enabled worksite safety services. Our mission is to become the household name in safety within our target markets. We are on the cusp of revolutionizing the safety landscape with groundbreaking solutions that make safe work efficient and easy. Our commitment to excellence, creativity, and providing customers with new ways to embed safe work practices sets us apart. At Safety Plus Inc., we are driven by a noble cause. Join us as we empower our clients to prevent tragedies and create safer workplaces for all. Why Choose Safety Plus Inc? If you are looking for a rewarding career where you can make a real impact, Safety Plus Inc. is the place for you. Join us in our mission to create safer workplaces and protect lives. Innovative Technology: Our proprietary software revolutionizes safety management, providing our clients with real-time insights and solutions. Expert Consulting Services: Our team of experienced safety consultants are industry leaders, providing customized solutions to meet each client's unique needs. Impactful Work: Join a team that is making a difference every day, creating safer environments for workers across industries. Professional Growth: We are committed to the growth and development of our employees, offering continuous learning opportunities and career advancement. Dynamic Work Environment: Be part of a collaborative, supportive, and forward-thinking team that values innovation and dedication. Position Overview Safety Plus Inc. is seeking a reliable and detail-oriented Administrative Support Specialist. This position supports several internal departments including Software Implementation, Client Success, Support Services, and Operations. The specialist assists with data accuracy, system cleanup, ticket monitoring, and cross functional administrative projects. Key Responsibilities Data Integrity and Processing Maintain accurate data in SafetyPlus Edge and related systems Complete routine data checks, cleanup tasks, and quality reviews Ticket Board Monitoring Monitor the ConnectWise ticket board each day and ensure tickets are properly updated Complete routine cleanup and elevate issues that require attention Department Support Support Software Implementation, Client Success, and Support Services with administrative tasks Assist with account setup, data preparation, documentation, and project coordination Administrative Coordination Complete internal administrative duties including organizing files, preparing documents, and recording notes Protect confidential information and communicate effectively with internal teams and clients Continuous Improvement Identify opportunities to improve workflows and documentation Assist in updating SOPs and support leadership on special projects Qualifications Required: High school diploma or equivalent Demonstrated experience in administrative work, data entry, or operations support Strong attention to detail with consistent accuracy in data handling Proficiency in Microsoft Office Suite or related software Strong written and verbal communication skills Ability to manage multiple tasks and work independently Preferred: College degree or comparable work experience Experience with SaaS applications, CRM systems, or ticketing platforms such as ConnectWise or Salesforce Experience supporting multiple departments within an operations or software environment General understanding of safety, compliance, OSHA, or DOT related concepts If you are passionate about customer service and looking for a role where you can make a tangible difference, apply now to join the Safety Plus Inc. team and be part of our mission to create safer workplaces for all!