Executive assistant jobs in Andover, MA - 777 jobs

Executive Assistant - Investment Management - Boston, MA We are seeking candidates for an Executive Assistant position with an elite investment management firm located in Boston, MA. The Executive Assistant will support multiple individuals between various departments, maintain heavy calendar management, coordinate travel arrangements (domestic and international), and prepare materials for meetings, etc. The ideal candidate will have 1-2 years of administrative experience preferably within the investment management industry. This is a 6+month contract-to-hire position that will pay $27-33/hr (depending on experience) within a 40-hour workweek. This position is required to be onsite 4 days per week in their Boston office. Responsibilities: Provide proactive and efficient calendar management, ensuring optimal scheduling and time allocation via MS Outlook. Coordinate complex domestic and international travel arrangements and detailed itineraries. Manage end-to-end logistics for internal and external meetings across multiple stakeholders. Prepare and produce high-quality, detail-oriented materials, including client reports, presentation decks, and meeting preparation packets. Handle day-to-day administrative tasks, such as managing incoming mail, maintaining filing systems, and preparing expense reports. Support various projects, including coordination of special events and hosting external visitors. Cultivate and maintain strong, collaborative relationships with internal teams and external partners. Perform additional administrative and project-related duties as assigned. Qualifications: Bachelor's degree in Administration, Business, or related field required. 1-2 years of administrative experience within a professional services environment. Prior experience in the investment management industry is strongly preferred. Exposure to global business contexts, whether through professional or personal experience, is highly valued. Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint). Exceptional attention to detail, a high standard of work quality, and a commitment to accuracy. Strong organizational skills with the ability to manage multiple priorities and meet deadlines. Proactive, solution-oriented mindset with the ability to anticipate needs and address challenges independently. Demonstrated professionalism, reliability, discretion, and sound judgment. Ability to remain flexible and composed in a fast-paced environment, including managing last-minute changes. If you are interested in learning more about this opportunity, please email your resume to Olivia at *********************.

Title: Senior Executive Assistant Office Policy: Hybrid Schedule Salary: $110-120K + bonus The Senior Executive Assistant will play a critical role in ensuring the smooth operation of our executive office. This position requires a proactive, organized, and detail-oriented individual with exceptional communication skills and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities: Provide executive-level administrative support to C-suite executives, including calendar management, travel arrangements, and meeting coordination. Prepare and edit correspondence, reports, presentations, and other documents as needed. Serve as a liaison between executives and internal/external stakeholders, ensuring effective communication and collaboration. Organize and prioritize incoming requests and inquiries, exercising discretion and confidentiality at all times. Coordinate logistics for meetings, conferences, and special events, including venue selection, catering, and materials preparation. Conduct research and compile data to support executive decision-making. Manage special projects and initiatives as assigned, ensuring timely completion and alignment with company goals. Maintain an organized filing system and ensure that all documentation is accurate and up to date. Qualifications: Bachelor's degree in Business Administration, Communications, or a related field. Minimum of 7+ years of experience supporting C-level executives in a fast-paced corporate environment. Proven ability to manage multiple tasks and projects simultaneously while maintaining attention to detail. Exceptional organizational and time management skills. Strong written and verbal communication skills, with the ability to interact professionally with stakeholders at all levels. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Ability to maintain confidentiality and exercise discretion in all aspects of the role. Positive attitude, flexibility, and a willingness to learn and adapt in a dynamic work environment.

Dr. Novikov Wellness and Skin Care, located in Northborough, MA, offers top-quality dermatologic and medical care. Our practice prioritizes a patient-centered approach and fosters partnerships to extend care to nursing homes and rehabilitation facilities. We believe in a self-managing team where each person brings unique talents, contributing to a proactive and growth-oriented workplace. Why Work with Us? At Dr. Novikov Wellness and Skin Care, we don't just hire-we cast our team members. We're looking for an Executive Assistant who aligns with our entrepreneurial spirit and values self-management, responsibility, and growth. Our priorities include: 1. Clear Communication: This role requires coordinating information within and outside the team, ensuring clarity in every interaction. 2. Proactivity and Initiative: We value self-starters who actively seek solutions, manage priorities, and contribute to our mission of patient care. They come with “batteries included,” not needing constant energy boosts from their supervisor. 3. Commitment to Growth: This role offers significant opportunities for personal and professional development, ideal for candidates who can commit to at least two years, preferably five, to allow for deep contribution and advancement. 4. Entrepreneurial Attitude: We seek someone who is results-oriented and capable of managing tasks and people effectively to optimize team productivity and morale. Role Overview As our Executive Assistant, you will play a pivotal role in supporting daily operations and fostering an environment where the team can thrive. Key responsibilities include: • Communication Management: Maintain professionalism in internal and external communications, effectively coordinating schedules and meetings. • Team and Task Management: Handle administrative workflows with precision, supporting office-wide initiatives and occasionally leading projects to streamline processes. Qualifications We seek a candidate with experience who sees this role as a dynamic, long-term opportunity, with potential to grow into a Practice Manager or Chief Operating Officer position in the future: • Proven Track Record: At least two years of experience in an administrative role, ideally with management responsibilities. • Attention to Detail and Adaptability: Outstanding organizational skills and the ability to efficiently manage complex tasks. • Excellent Interpersonal Skills: Capable of fostering trust, providing clear feedback, and building strong team relationships. If you are a dedicated, proactive professional ready to grow in a role that values your strengths and supports your professional goals, join us at Dr. Novikov Wellness and Skin Care. Here, your contributions matter, and you'll work in a collaborative, success-oriented environment. On-Target Earnings: $100K Annually (Annual Base $52K + Commission). Commission depends on performance and not guaranteed.

We are partnering with A VC firm in Boston seeking a high-level, proactive Executive Assistant to provide comprehensive support to a Managing Partner. In the fast-paced world of venture capital, you will serve as the "right hand," ensuring the Partner's time is optimized for deal sourcing, board meetings, and investor relations. This isn't just about scheduling; it's about understanding the rhythm of the life sciences ecosystem. You will be the primary gatekeeper and liaison between the Partner and a network of world-class scientists, entrepreneurs, and limited partners. Key Responsibilities Strategic Calendar & Workflow Management Precision Scheduling: Manage a complex, ever-changing calendar across multiple time zones, prioritizing high-impact meetings (e.g., Investment Committees, LP meetings, and Portfolio Company Board meetings). Travel Coordination: Orchestrate end-to-end domestic and international travel, including logistics for global healthcare conferences (like J.P. Morgan Healthcare Conference) and site visits to labs or clinics. Meeting Preparation: Ensure the Partner is briefed and prepared for all engagements, coordinating with the investment team to gather pitch decks, due diligence memos, and technical reports. Gatekeeping: Professionally manage incoming inquiries from founders, co-investors, and academic institutions, exercising sound judgment on urgency and relevance. Correspondence: Draft and proofread high-stakes communications, ranging from LP updates to sensitive deal-related emails. Event Planning: Assist in organizing boutique events, such as founder dinners or scientific advisory board meetings. Expense Management: Handle complex expense reporting and reimbursement, ensuring compliance with firm policies. Confidentiality: Maintain the highest level of discretion regarding non-public information Qualifications Experience: 5+ years of experience as an EA, ideally supporting C-suite executives or Partners in Venture Capital, Private Equity, or a Life Sciences/Biotech corporate environment. Domain Knowledge: Familiarity with healthcare/biotech terminology and the "deal lifecycle" is a significant advantage. Technical Savvy: Expert proficiency in Google Workspace/Microsoft 365 and CRM tools. Soft Skills Anticipatory Thinking: You solve problems before the Partner even realizes they exist. Poise: You remain calm and effective under the pressure of tight deadlines and "fire drills." Communication: Exceptional verbal and written skills with a high degree of emotional intelligence. We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.

Executive Assistant/Office Manager to $95K - Combine Critical Support with Operational Excellence! Our client, a global leader in manufacturing, is seeking an Office Manager to ensure smooth, professional office operations while providing high-level administrative support. This role blends executive assistance with office management responsibilities, requiring exceptional organizational skills and the ability to thrive in a fast-paced environment. The ideal candidate brings 5+ years of experience supporting senior executives and managing day-to-day office functions. Position Details: Location: Norwood, MA Work Model: In Office Degree: Preferred Responsibilities include managing complex calendars and scheduling across multiple time zones; coordinating executive meetings and preparing briefing materials; planning and booking domestic and international travel with detailed itineraries; processing expense reports and maintaining compliance; creating polished presentations and tracking reports; overseeing office operations including vendor management, supplies, and event coordination; partnering with internal teams on onboarding and workspace setup; and acting as a trusted point of contact for internal and external stakeholders. The ideal candidate possesses 5+ years of experience in executive support and office management; advanced proficiency in Microsoft PowerPoint, Excel, Outlook/Teams, and Concur; exceptional organizational and prioritization skills; strong written and verbal communication abilities; proven discretion in handling confidential information; and a proactive, detail-oriented mindset that thrives in dynamic environments. Join a respected organization offering competitive compensation, comprehensive benefits, and the opportunity to make a meaningful impact! Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Senior Administrative Assistant - Investment Team Support Schedule: Full-Time | Hybrid (2-3 days remote after onboarding) Boston investment management firm is seeking a seasoned Senior Administrative Assistant to join its team. This role provides comprehensive administrative and operational support to multiple investment teams in a fast-paced, collaborative environment. Key Responsibilities Deliver high-quality administrative and client service support to multiple investment teams Collaborate closely with administrative teammates to ensure continuity, coverage, and timely execution of work Manage and monitor multiple shared inboxes, shifting priorities as volume and coverage needs require Screen and route communications, including phone calls and meeting requests Coordinate complex calendar scheduling, meetings, conference calls, and industry events Arrange and manage domestic and international travel, including post-trip expense processing Maintain and update internal databases, contact lists, and filing systems Qualifications Bachelor's degree or equivalent experience 4+ years of experience in a high-volume administrative or executive support role

A mission-driven higher education institution is seeking an Executive Assistant to provide direct support to its President and Chief Operating Officer. This is a full-time role focused on supporting senior leadership through day-to-day administrative and office operations. The organization values collaboration, creativity, and purpose, and is committed to creating an inclusive and supportive educational environment. The Executive Assistant will play a key role in keeping leadership organized and operations running smoothly. Responsibilities include managing calendars and inboxes, coordinating meetings, preparing reports, and handling general administrative tasks. The ideal candidate brings strong attention to detail, sound judgment, and a confident, professional communication style. Responsibilities: Manage complex calendars and inboxes for the President and COO Coordinate meetings, schedules, and logistics Prepare reports, documents, and internal materials Support office operations and administrative processes Serve as a professional point of contact for internal and external stakeholders Qualifications: Prior experience supporting executives or senior leadership Strong organizational and time-management skills High attention to detail and accuracy Confident, professional communication style Ability to handle feedback and shifting priorities Work Environment & Benefits: Hybrid schedule: in-office Tuesday-Thursday (9:00-5:00), remote Mondays and Fridays On-site parking available; easily accessible by public transportation Benefits include medical, dental, vision, 401(k) with 5% match after one year

Executive Admin Assistant 100% onsite 12mth initial contract, goal to convert end of 2026 We are seeking a highly organized and proactive Executive Administrative Assistant to support our clients CEO and Leadership Team. The ideal candidate will possess excellent communication skills, a strong attention to detail, and the ability to manage multiple tasks efficiently. This role requires a professional who can handle sensitive information with discretion and provide seamless support to our executives. Key Responsibilities: Managing the travel coordination and expenses for the CEO. Provide comprehensive administrative support to the CEO, including managing calendars, scheduling meetings, and coordinating travel arrangements. Serve as a liaison between the CEO and internal/external stakeholders, ensuring clear and effective communication. Prepare and edit correspondence, reports, and presentations. Assist in organizing and coordinating events, meetings, and conferences. Conduct research and compile data to support decision-making processes. Manage and prioritize incoming communications, including emails and phone calls. Maintain and organize files, records, and documentation. Qualifications: Bachelor's degree in business administration, Communications, or a related field preferred. Proven experience as an executive assistant or in a similar administrative role. Excellent written and verbal communication skills. Strong organizational and time-management skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Ability to work independently and as part of a team. High level of professionalism and discretion. Strong problem-solving skills and attention to detail.

Great Life work Balance position with excellent benefits! Performs a variety of administrative duties such as creating correspondence, maintaining calendars, compiling complex reports, creating graphic presentations and filing. Duties may involve access to confidential and/or sensitive information. Works independently to prioritize work and deadlines. Determines methods and procedures to use to resolve problems. Serves as an information resource concerning the department's policies and procedures. Demonstrated excellent skills in navigating and working in Outlook. Demonstrated excellent Microsoft Office product proficiency and excellent oral and written communication skills. This is a full-time position, Monday- Friday 8-4 position; no nights, weekends or holidays! Responsibilities: Uses a variety of software packages to draft routine and non-routine correspondence for manager's review. Proofreads and checks materials for spelling, grammar, layout, and punctuation, making changes as appropriate. This may include assignments of a confidential and/or sensitive nature. Researches, compiles, and formats complex information into databases and spreadsheets. Verifies data for accuracy and completeness. Compiles information for inclusion in complex reports. Organizes meeting logistics. Prepares meeting materials such as agendas, timelines, reports, and presentations. Transcribes and distributes meeting minutes. Assists with the preparation of presentation materials including creating, proofreading, editing, and printing. Under the direction of department management, coordinates a variety of multiple ongoing projects, such as negotiating work space, procuring data and/or telecommunications equipment, furniture, and supplies. Establishes and maintains files and records. In manager's absence, ensures that all departmental administrative matters are handled appropriately. Interprets standard department policies and procedures in response to inquiries. Communicates information to management. May maintain calendars, arrange appointments, meetings, and tracking of documentation. May provide back-up support to other areas. May provide training to other non-exempt personnel. Performs other duties as required. Qualifications: High school degree or equivalent. Previous (3-5 years) administrative or related experience required. Ability to interact with all levels of internal and external personnel. Ability to maintain confidentiality. Ability to effectively coordinate multiple projects. Demonstrated analytical and problem-solving skills. Strong written and verbal communication skills. Expert knowledge of standard corporate software packages. Proficiency in typing. Bilingual encouraged to apply. Spanish speaking preferred. Benefits: Health insurance Dental insurance Vision insurance Paid time off Retirement plan Supplemental benefits . Salary range:$24.52$34.13 EEO Statement Element Care is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, sexual orientation, protected veteran status, or on the basis of disability. Element Care is committed to valuing diversity and contributing to an inclusive working environment. Compensation details: 24.52-34.13 Hourly Wage PI8dba33***********8-39459600

About Us We are seeking a detail-oriented Administrative Assistant to join our team at our pediatric outpatient clinic, the Kioko Center. The ideal candidate will provide support to ensure efficient operation of the office. Responsibilities Include: Opening the clinic Screen in staff and clients in the mornings and evenings Check voicemail messages and email Office Manager and/or therapist the messages Work directly with Office Manager Answer phone calls throughout the day Inform therapist and Office Manager of cancellations Help with tasks around the office as needed Create new clients in electronic system and maintain electronic files Ensure clinic is clean and disinfected Order supplies as needed through Office Manager Qualifications: Have an associate's degree Strong communication skills and phone etiquette Ability to multitask Strong organizational skills Reliable Transportation Experience: Experience working in an office setting Experience with excel, word, electronic data systems etc. A Background Criminal Investigation (BCI) by local or state police and Child Abuse Neglect Tracking System (CANTS) by DCYF are required of all potential employees.

Build the Backbone of a High-Growth Organization At City Wide Facility Solutions - Boston, we help commercial properties across Central and Eastern Massachusetts simplify facility management through a single point of accountability. As a leader in the managed services space, we connect clients with top-tier vendors and ensure seamless execution across janitorial, maintenance, and specialty services. We're looking for a detail-oriented, highly organized Administrative Coordinator who thrives behind the scenes-keeping processes tight, documentation accurate, and operations running smoothly. This role is critical to ensuring strong internal workflows, compliance, and exceptional service delivery. What You'll Do: Support Core Operational Processes Prepare Client NJS and supply quotes for the Operations team Issue NJS confirmations to Independent Contractors Assist with administrative coordination across multiple operational workflows Insurance & Compliance Management Ensure all active Independent Contractors have current Certificates of Insurance (COIs) on file Coordinate with City Wide's insurance agent to obtain accurate COIs for new clients Maintain and update all insurance documentation within the City Wide system New Client Onboarding & Starts Lead administrative aspects of new client onboarding, including welcome communications, CRM setup, and key inventory Support Vendor Sourcing & Compliance by scheduling Independent Contractor walkthroughs Prepare and issue Contracts for Services to Independent Contractors for new accounts Ongoing Client & Data Management Maintain accurate, up-to-date client and contractor data in the CRM Organize and manage operational documents within SharePoint Assist with updates to existing client agreements, scopes of service, and insurance as needed Why Join City Wide: Stable, full-time role with consistent hours Comprehensive benefits package: medical, dental, vision, life, FSA & HRA 401(k) with company match Generous paid time off, including holidays and volunteer time Exposure to multiple areas of business operations with room to grow Collaborative, fast-paced environment where your organization skills make a real impact What You Bring: Strong organizational skills with the ability to prioritize and manage multiple tasks Excellent attention to detail and commitment to accuracy Clear, professional written and verbal communication skills Ability to meet deadlines in a fast-moving environment Comfort working with CRMs, document management systems, and administrative workflows Professional demeanor and ability to work with a wide range of personalities Valid driver's license and willingness to visit client sites as needed If you enjoy process, precision, and keeping operations running efficiently, this is an opportunity to play a key role in a growing organization where your work directly supports client satisfaction and internal success. Join City Wide Facility Solutions - Boston and help power the operations behind our growth

Job Title: Administrative Assistant Shift: 7:30 am - 5pm EPIC experience required Front desk and customer service experience required Administrative skills, including data entry, filing, scheduling, and record management Ability to handle multi-line phone systems; previous call center experience preferred Strong organizational skills with attention to detail Ability to multitask in a fast-paced environment

A large well known hospital group is urgently looking to hire an Admin Assistant to join their team on site in Newton, MA! ** This is a 6+ month contract to hire on W2 offering a full benefits package ** Required Skills & Experience 2+ years of experience working in a hospital or medical setting Working with surgeons/ clinical scheduling is preferred Experience in EPIC, collecting co-payments What You Will Be Doing: Practice Assistants play an integral part in the operations of our community-based physician practices. Dedicated to administrative support, these Coordinators serve as the gatekeepers of our practices and ensure that teams are delivering the highest quality experience, exceeding our patients' expectations. Provides Departmental support by performing receptionist and clerical duties Scheduling patient appointments Answering the telephone system promptly and gathering screening information; taking, relaying, and managing messages and/or providing routine information. Retrieving voicemail messages, returning calls, and forwarding messages as needed Referral management and health insurance payor review. Organizing and maintaining patient records, logs and other controlling systems; retrieving files as needed. Developing and maintaining systems to assure accurate, confidential, retrievable information New patient coordination Other special projects and administrative tasks that are assigned You will receive the following benefits: Medical Insurance - Four medical plans to choose from for you and your family Dental & Orthodontia Benefits Vision Benefits Health Savings Account (HSA) Health and Dependent Care Flexible Spending Accounts Voluntary Life Insurance, Long-Term & Short-Term Disability Insurance Hospital Indemnity Insurance 401(k) Paid Sick Time Leave Legal and Identity Protection Plans Pre-tax Commuter Benefit 529 College Saver Plan Motion Recruitment Partners (MRP) is an Equal Opportunity Employer. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under MRP's Employment Accommodation policy. Applicants need to make their needs known in advance.

The Patient Administrative Assistant will ensure efficient operation of the healthcare facility and assist with direct patient services. Their duties and responsibilities include: Answer and direct phone calls in a polite and friendly manner Register new patients and update existing patient demographics by collecting patient detailed information Schedule and confirm patient appointments, follow-ups, and procedures Process patient billing and payments Organize and maintain patient waiting areas as well as office files and records Assist patients with forms and paperwork, explaining procedures, and answering questions Communicate with healthcare professionals and patients regarding appointments, cancellations, and rescheduling Ensure compliance with medical laws and regulations Order office supplies and maintain inventory Coordinate with insurance companies for claim management and patient insurance verification Maintain patient confidentiality, following HIPAA guidelines Qualifications A bachelor's degree is required 1-2 years of work experience as a Healthcare Administrative Assistant or similar role Knowledge of healthcare systems and medical terminologies Understanding of medical billing procedures Proficient in MS Office (MS Excel and MS Outlook, in particular) Strong organizational and multitasking skills Excellent communication and interpersonal abilities

Administrative Assistant Duration: 3 months (potential extension) Departments: Urgent Care, Adult primary care, Neurology, Urology, and many more. In This Role, You Will: Support department leadership with administrative tasks. Greet and assist patients/visitors; manage calls and inquiries. Schedule appointments, update medical records, and process co-pays. Coordinate with staff and manage physician calendars. Epic is highly desired. What You Bring: 2 years of administrative (healthcare preferred). Strong communication and multitasking skills. Professionalism and attention to detail. Proficiency in Microsoft Office and scheduling systems.

Administrative Assistant / Receptionist 📍 Lynnfield, MA (On-site) 🕒 Mon-Fri | 8:00 AM-5:00 PM 💰 $55,000-$60,000 + Benefits 📄 Full-Time We're partnering with a well-established CPA firm on the North Shore that's hiring an Administrative Assistant / Receptionist to support daily office operations and serve as the first point of contact for clients. What You'll Do Greet clients and manage front desk operations Answer phones, schedule appointments, and assist with documents Prepare correspondence and maintain files Support CPAs and tax staff during busy season What They're Looking For 3+ years of admin or receptionist experience Prior accounting firm experience a plus Strong communication and client-service skills Proficiency in Microsoft Word & Outlook Organized, detail-oriented, and professional

Administrative Assistant Contract: 13 weeks Shift: 8hr Day shift Weekly hours: 40hrs (Mon to Fri) Pay: $18 to $20 per hour The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Requirements: EPIC experience required. Front desk, customer service, admin skillset experience required. Previous call center experience preferred. 2+ years of experience as an Administrative Assistant.

Job searching is a lot better with someone in your corner. Kelly Professional & Industrial is seeking an Administrative Assistant at a pharmaceutical company. Sound like something you're interested in? We'll be here every step of the way to help you through the process, because we think job searching needs an upgrade (and a sidekick). Why you should apply? $28 per hour Health, Dental, Vision, and PTO benefits. Monday-Friday Work Schedule 830am-5:30pm Access to outstanding Kelly perks via **************************************** What's a typical day as an Administrative Assistant? o Management of PGA administrative items in Astellas systems including but not limited to Concur, ECHO, LMS, SHAREPOINT, TEAMS, ARIBA, o Schedule Meetings and ensure effective overall calendar management. [Global time zone management experience required.] o Managing Calendars for a group or team. o Travel Coordination, Expense Reports, Invoice preparation and tracking, and facilitation of contract review and approval o Develop with direction Annual Budget Management and Analytic reports. o Assist with personnel On and Off boarding. (Resource Management) o Prepare Communications, Announcements & Newsletters, and Presentations. o Assist with the development and processing of Purchase Orders and Contract Management. o Microsoft Office Suite proficiency in Visio, Excel, SharePoint, Outlook & Power Point. o Virtual Meeting Management - MS Teams and ZOOM. o Strong oral communication skills, advanced writing, editing and correspondence skills. o Ability to collaboratively problem solve with other administrative assistants and functions such as accounts payable, security, building maintenance, finance, and so forth o Will require the individual to take initiative, use discretion and judgment as related to confidential matters and problems regarding project, department, or division-related work, and update the manager on status. o Interact with various levels of management on a day-to-day basis, handling very confidential documents and materials. o Roster and Distribution list management. o Vendor communication and management. If you are interested please send your resume via email to *************************

ABOUT JUMPSTART Jumpstart envisions the day when every child in America enters kindergarten prepared to succeed. A national early education organization with operations in 14 states plus Washington, DC, Jumpstart drives outcomes for young children in three critical ways. Jumpstart provides language, literacy, and social-emotional direct service programming utilizing an evidence-backed curriculum for preschool children from underserved communities, workforce programming to expand the pipeline of qualified, diverse talent pursuing careers in early education, and policy advocacy to support the early childhood field and promote high-quality early learning for all. By leveraging nearly 30 years of experience serving over 140,700 children with the support of more than 60,400 college students and community volunteers, Jumpstart executes these three objectives to improve the quality of the early education workforce and increase opportunity for young children to succeed across America. Learn more at ************** and join us in transforming the lives of young children! POSITION OVERVIEW Jumpstart seeks an Executive Assistant to partner with the President & Chief Operating Officer (COO) in overseeing Jumpstart's internal operations and successful implementation of its strategic plan. Specifically, the role serves as an advisor, who drives communication, collaboration, and alignment across the organization as well as a trusted representative of the President & COO who convenes groups, provides research and benchmarking support, creates resources, produces communications, and provides administrative support. Additionally, the Executive Assistant oversees specific projects critical to Jumpstart's overall organizational health and success. SPECIFIC RESPONSIBILITIES Communication In partnership with President & COO identify needs for organization communication and transparency, collaboratively working to create necessary written documents, resources, or tools Support ongoing communication on behalf of President including writing of concise and impactful emails, talking points, briefings, pre-read and presentation materials Intentionally seek input on projects/work products to model and practice inclusive leadership Create reports on behalf of President & COO necessary to inform decision making, and respond to stakeholder needs internally and externally Leadership Plan meetings on behalf of the President & COO to increase effectiveness within the Operations Division, creating agendas or documents as necessary Identify and elevate issues that need to be addressed, participating in strategic and solution-oriented conversations in response to identified needs Facilitate Leadership Team logistics on behalf of the President & COO including booking time/space for meetings and retreats, creation of agendas and minutes from meetings, summaries of next steps, and monitoring of success against team deliverables Operate at a tactical, strategic and operational level, handling projects that do not neatly fit within the organizational chart or that fall between departments or leadership areas of responsibility. Create structure and focus for broad, ambiguous ideas that the President & COO is exploring and bring forth recommendations for action in a timely manner Administrative Support Provide administrative support as needed to free up President & COO's time for more critical work Utilizing skills of organization and planning, strategically prioritize tasks, set meetings, and diffuse work conflicts on behalf of President & COO Organize workflow by facilitating note taking as needed, and summarizing with clearly defined next steps, providing meeting preparation to ensure President & COO is as productive as possible QUALIFICATIONS Bachelor's degree or equivalent relevant professional experience Commitment to Jumpstart's core values: learning, social justice, community, joy, and inclusive leadership Ability to maintain confidentiality and act with discretion when necessary At least 7 years of professional experience with explicit experience in written communication creation Ability and willingness to travel to assigned locations/sites as necessary Experience and comfort working with individuals from diverse backgrounds and communities Expertise in Microsoft Office suite and Google shared drive functionality Detail orientation and ability to hold high level focus simultaneously On-going commitment and interest in social justice or diversity, equity and inclusion work Preferred or Ideal Demonstrated ability to deliver high quality work by bringing together multiple teams/departments for shared collaborative success Evidence of exceptional judgement and decision-making skills Ability to distill large amounts of information to key points Ability to adapt to changing conditions and independently define priorities TRAVEL Limited national travel of no more than 5% possible as needed by the President to support work in one of Jumpstart's 7 key geographies START DATE June 2022 (preferred start date; yet position open until filled) LOCATION Boston, MA (preferred location to provide direct support as needed to President & COO) With strong experience as a remote employee and a strong background, work from any Jumpstart hub office in either Atlanta, GA; Berkeley, CA; Chicago, IL; Los Angeles, CA; New York, NY; or Washington, DC Telecommuting option possible as part of a formal schedule of support SALARY & BENEFITS Salary - $75,000 - $80,000 commensurate with education and experience; along with excellent benefits and a great mission-driven work environment TO APPLY Please complete an online application at https://**************/about/careers/. Both a cover letter and resume are required to complete your application. Applications without a cover letter may not be considered. Candidates will be reviewed on an on-going basis. Please upload/attach your resume to your applicant profile as well as your cover letter. Jumpstart for Young Children, Inc. is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, gender identity or expression, national origin, ancestry, citizenship status, age, disability or handicap, sex, marital or parental status, amnesty, political affiliation, veteran status, military service, sexual orientation, genetic information, or any other characteristic protected by applicable federal, state or local laws with respect to employment opportunities. Consistent with the Americans with Disabilities Act, applicants may request accommodations needed to participate in the application process.