Executive assistant jobs in Arden-Arcade, CA - 194 jobs

About the Company A government agency is seeking an Administrative Assistant to provide technical administrative support to department specific processing functions. About the Role This is accomplished by collecting, interpreting, entering, tracking and processing department specific information; responding to various inquiries by researching and reviewing department policies, coordinating and gathering information and drafting responses; typing, printing, and distributing departmental correspondence, tracking and recording information and preparing reports; copying, scanning, and faxing documents, managing databases, and administering procurement activities. Responsibilities Collecting, interpreting, entering tracking and processing department specific information. Preparing, formatting, and editing department documents. Developing and distributing departmental correspondence. Contacting outside agencies or vendors as needed. Maintaining files, records, reports, and logs related to processes. Reviewing, researching, and downloading additional required information to process specific requests. Providing written responses for supervisory review by researching and reviewing department policies. Coordinating and gathering information, and drafting responses to various inquiries and requests related to department functions. Ordering supplies, copying, scanning, faxing, or filing documents. Preparing and maintaining files, records, and monthly or quarterly reports. Making business travel arrangements for department staff when warranted. Performing payroll and procurement activities for department. Receiving and screening telephone inquiries and visitors, responding to questions and providing information. Managing departmental data by collecting, entering, tracking, and updating data into departmental database. Scheduling required maintenance, conducting security back-up and recovery of databases. Designing and implementing testing routines to identify and resolve technical issues. Maintaining indexes and status reports; tracking and reporting on special assignments. Utilizing application programs to chart and display information. Preparing monthly and quarterly reports, gathering and summarizing information as required. Publicizing departmental events by developing and posting fliers, announcements, and other advertising materials for special events. Coordinating preparation for events, and participating as support to department events. Preparing for internal or external meetings or training sessions by coordinating arrangements and preparing meeting materials. Finalizing presentation materials, and scheduling, attending, and taking minutes of meetings. Preparing information meeting packets, agendas, etc; distributing meeting agendas and minutes. Qualifications One to five years of administrative office support experience. High school diploma and degree helpful. Type 50 wpm - need typing certificate. Required Skills Work requires a comprehensive practical knowledge of a technical field with use of analytical judgment and decision-making abilities appropriate to the work environment of the organization. Basic statistical analysis. Intermediate word processing, spreadsheet, presentation and database software. Methods and techniques of tracking, recording, and presenting statistical data. Record keeping and filing methods. Preferred Skills None specified. Pay range and compensation package None specified. Equal Opportunity Statement We are committed to diversity and inclusivity.

About the job Redwood Electric Group is seeking a proactive and detail-oriented Administrative Assistant to support our on-site Project Management and Field teams. This role is essential to keeping project operations running smoothly and efficiently, requiring strong organizational skills, financial awareness, and the ability to communicate effectively across teams. Duties/Responsibilities Office Management Serve as primary contact for property management and all building-related vendors. Oversee office and field needs, including ordering, managing, and organizing supplies, coordinating deliveries, and maintaining equipment. Coordinate facility services such as cleaning, pest control, HVAC maintenance, fire inspections, alarm permits, and security access. Update and issue key fobs for new employees, and manage access removal when employees separate. Manage recurring vendor services (e.g., copier, shredding, water delivery) and ensure invoices are sent to the Accounting department. Maintain current phone extension lists and office directories in coordination with IT. Answer incoming calls, greet visitors, and route inquiries to the appropriate team members. Receive, sort, and distribute mail and packages, and coordinate outgoing shipments as needed. Administration Coordination Set up and maintain project documentation in ProjectSight, including contracts, submittals, RFIs, PCOs, and change orders. Maintain organized digital and hard-copy filing systems for all project documentation. Ensure data alignment between ProjectSight and Foundation for budgets and executed documents. Manage the submission, tracking, and receipt of submittals, RFIs, transmittals, and related logs. Support project setup, billing, insurance certificates, meeting minutes, and correspondence. Oversee project closeout, including O&M manuals, warranties, attic stock, and as-built documentation. Assist with training coordination, attendance tracking. Manage ProjectSight permissions and collaborate with IT and project partners (e.g., general contractors) to maintain proper system access. Coordinate with Prefab and Warehouse teams on material deliveries, staging, and logistics. Required Skills/Abilities Strong proficiency in Microsoft Excel, Word, and Outlook. Experience with project management software, preferably ProjectSight. Excellent organizational and multitasking abilities. Strong written and verbal communication skills. Ability to prioritize tasks and maintain accuracy under tight deadlines. Professional, proactive, and service-oriented approach to internal and external customers. Education and Experience High school diploma or GED required. Minimum of 3 years of administrative assistant experience, preferably in the construction industry. Working Conditions This position is based in our Vacaville office and is not eligible for remote work. Work may be performed in an office or on active job sites, depending on role and project needs. Office work includes sitting, typing, and using a computer for extended periods. Field environments may involve walking, standing, bending, or lifting materials (up to 30 lbs). Noise levels range from quiet (office) to high (job sites). May require occasional travel to project locations or meetings. REG will provide reasonable accommodations as required by the ADA and applicable state law. Disclaimer The duties and responsibilities listed above are representative of the work typically performed in this role but are not intended to be a comprehensive list. Actual responsibilities may vary depending on department needs, project scope, or business requirements. Employees may be assigned additional tasks as needed to support company goals and operations.

About the RoleThe Executive Assistant to the Chief Communications Officer plays a pivotal role in fostering seamless and effective partnership with the CCO. This position is integral to ensuring the smooth operation of the CCO's office and supporting the strategic initiatives of the organization. The Executive Assistant acts as a trusted confidant and advisor, providing high-level administrative support while maintaining the utmost discretion and confidentiality. In this role, the Executive Assistant collaborates closely with the CCO to manage complex schedules, prioritize tasks, and facilitate communication with key stakeholders. By anticipating the needs of the CCO and proactively addressing potential challenges, the Executive Assistant enables the CCO to focus on high-impact activities and strategic decision-making. This position offers a unique opportunity to build strong relationships with senior executives and gain insights into the company's business strategy and performance on a global scale. The Executive Assistant's ability to navigate and influence within the organization is crucial to the success of the CCO's office and the broader executive team.What You'll Do Administrative Support: Manage complex and dynamic calendar across multiple time zones, schedule meetings, and coordinate travel arrangements. Communication: Serve as the primary point of contact for internal and external communications, including emails, phone calls, and correspondence. Communicate and build partnerships with all levels of management. Meeting Coordination: Prepare agendas, take minutes, and follow up on action items from meetings. Schedule and plan meetings, including arranging meeting rooms, logistics, catering, A/V and other technology needs, as well as necessary materials. Document Management: Organize and maintain files, documents, and records, ensuring easy access and retrieval. Project Assistance: Support executives in various projects, including research, data analysis, and presentation preparation. Event Planning: Assist in planning and coordinating team offsites and town halls. Expense Management: Handle expense reports, budget tracking, and financial documentation. Confidentiality: Maintain the highest level of confidentiality and professionalism in all interactions. Judgment and Initiative: Work on assignments requiring considerable judgment and initiative. Determine methods and procedures on new assignments. Understand implications of work and make recommendations for solutions Who You Are Experience Demonstrated experience supporting senior executive leaders in a global organization preferred Skills Excellent organizational and time management skills Strong written and verbal communication abilities Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Ability to multitask and prioritize effectively Discretion and confidentiality in handling sensitive information Ability to problem solve independently and through strong partnerships with business partners across the globe Attention to detail, strong time management, and self-starter attitude Strong sense of urgency with the ability to handle multiple high-priority tasks with confidence Attributes Proactive and self-motivated Detail-oriented and meticulous Strong interpersonal skills and the ability to work collaboratively Thrives in a dynamic environment with a high degree of ambiguity and agility Strategic thought partner to executive

About Us We are a very profitable and fast-growing healthcare startup-a small and mighty team of 200 helping people find and enroll in ACA health coverage. As the largest health insurance exchange for the ACA, enrolling more individuals than healthcare.gov and all our competitors, we have helped over 15 million people enroll in health coverage to date through 2024. We're a mission-driven team that advocates for and cares deeply about the people we serve. We're a double bottom-line company: revenues and enrollments in ACA coverage. The ACA brings high-quality, comprehensive, affordable health coverage within reach for low-income Americans, and we exist to make that promise a reality. Your contribution will help hundreds of thousands of people navigate the complex and confusing health insurance industry and enable them to access health care when needed. We are committed to building a team balanced in representation to serve best the people who use our products. We believe in creating inclusive and equitable spaces that build trust and respect and foster a sense of belonging. These values are at the core of our culture and will continue to lead our organization to successful outcomes. About the Role We are looking for a Senior Executive Assistant to support our CEO. There is no average day in this role, and you are not an average executive partner. You neutralize chaos before it materializes, rip holes in the space-time continuum for peak productivity, and serve as the bedrock for the CEO's efficiency. This is a hybrid position located in downtown Sacramento. There will be some flexibility with work location depending on the CEO's priorities, with the baseline expectation of four days/week in the office. As a member of the Office of the CEO, you will report to the Executive Assistant Manager. The base salary range is $120,000-$160,000 + equity + benefits. Within the range, individual pay is determined by additional factors, including job-related skills and experience. We are open to candidates from anywhere in the US and will provide relocation support. You Will: Deliver excellence in all foundational EA tasks: calendar management, email handling, travel, expenses, and administrative support Manage the CEO's time and calendar by balancing work and personal priorities, resolving conflicts, and ensuring productive use of time Oversee special projects from initiation to completion Provide personal assistance to the CEO, including managing household vendors, errands, and occasional family logistics, with the goal of reducing personal distractions (Less than 25% time) You Have: 5+ years of proven experience as a senior executive assistant supporting C-level executives, across multiple time zones A solutions-oriented mindset and operational fluency to address unexpected demands and changes in timelines Proficiency in various tech tools, including but not limited to Google Workspace and Slack Must have reliable transportation and be located in or near Sacramento What We Offer (Full-time, Not Temporary/Not Seasonal) Remote-first company (US-based remote only) Great compensation package at a high-growth, profitable company Excellent benefits package that includes health, vision, and dental coverage for you, your spouse, and dependents HSA/FSA options with corresponding contribution limits Monthly grocery stipend and home internet reimbursement 401K w/ a match after a grace period Life and AD&D coverage Disability insurance (Short and Long Term) Parental leave Four (4) weeks of paid vacation in addition to paid holidays Home office budget for remote team members Mental health and other wellbeing support programs through a partner network As an organization, we value creating an inclusive and accessible experience. If you require reasonable accommodations during the application or interview process, please let your recruiter know. We welcome and encourage people of diverse backgrounds, experiences, identities, abilities, and perspectives to apply. We are an equal-opportunity employer and a fun place to work. Come join the team at HealthSherpa!

TITLE: SENIOR EXECUTIVE ASSISTANT STATUS: NON-EXEMPT REPORT TO: MGR - SR EXEC ASST TO PRES CEO DEPARTMENT: ADMINISTRATION PAY RANGE: $50.00 - $60.00 HOURLY GENERAL DESCRIPTION: The Sr Executive Assistant will serve to maintain the credibility, trust, and support of the Executive Suite offices and works as part of a cohesive team of administrative and executive assistant professionals, fostering a collaborative environment to ensure seamless support for senior management. The Sr Executive Assistant will serve as the primary point of contact for all inquiries on matters pertaining to the executive level offices, provide high-level executive support through one-on-one working relationships, and anticipate the needs of senior management by being proactive, organized, and informed. The Sr Executive Assistant possesses the skills to understand and anticipate complex schedules, priorities, preferences, and potential challenges, while being resourceful, efficient, and able to think ahead to provide solutions before issues arise. The Sr Executive Assistant is highly skilled in software and tools, demonstrates strong organizational and communication skills, and can leverage technology to streamline tasks and enhance efficiency. The Sr Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts and oversees special projects. TASKS, DUTIES, FUCNTIONS: Completes a broad variety of administrative tasks including: managing extremely active calendars of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. Communicates directly, and on behalf of senior management, with Board members, donors, Foundation staff, and others, on matters related to initiatives. Manages and attends management and Board related committees, prepares meeting packets, takes minutes, and tracks action items through to completion. Researches, prioritizes, and follows up on incoming issues and concerns addressed with senior management, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. Works closely and effectively with senior management to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Anticipate the needs of the senior management and proactively address them before being asked. This involves a deep understanding of work style, priorities, preferences, and potential challenges to ensure smooth operations and efficient productivity. Maintain clear and concise communication, both verbally and in writing. Ensure information flows smoothly and be mindful of senior management's communication style and preferences. Provide advanced skills in Microsoft Word, Excel, PowerPoint, and Outlook (or similar platforms). This includes advanced formatting, data manipulation, presentation creation, and email management. Streamline tasks and processes through the effective use of technology to increase efficiency and productivity. Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects, some of which may have organizational impact. Provide guidance and coaching to other Executive Assistants on best practices, tools, and processes. Conduct regular team check-ins to share updates, align priorities, and foster collaboration amongst the executive assistant teams. Act as liaison between executive assistants and other departments to ensure smooth continuous communication. Provide feedback and performance input to leadership regarding team effectiveness. Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the operations of the Credit Union Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. Maintains discretion and confidentiality in all Credit Union, board, and third-party relationships Serves as the administrative liaison to the board of directors, potentially assisting Board members with travel arrangements, lodging, and meal planning as needed Research, collect, interpret, and analyze data, troubleshoot, and/or investigate areas of special interest to the executives and provide evidence-based recommendations for review and/or action as requested. Participates in professional development in order to provide efficiency across the organization and maintain and acquire knowledge of organizational policies and procedures. Performs other assignments as required ORGANIZATIONAL CONTACTS & RELATIONSHIPS INTERNAL: All levels of staff and management. EXTERNAL: Members, regulators, credit union industry associations, community and strategic partners, travel agency personnel, and other individuals and groups contacting management. QUALIFICATIONS: EDUCATION: Minimum of AA degree in business related courses preferred EXPERIENCE: Minimum of seven years' experience in an Executive Assistant role. Minimum of seven years' experience working for senior management positions. KNOWLEDGE/SKILLS: Deep understanding of executive office procedures, protocols, and best practices in supporting high-level executives. Expert knowledge of office management systems, procedures, and best practices, including document control, filing, and record-keeping. Proficiency in various office software applications (e.g., Microsoft Office Suite, project management software) and ability to learn and adapt to new technologies quickly. Understanding of the specific industry and the organization's business operations, allowing for informed decision-making and effective support. Ability to understand and contribute to strategic planning processes, anticipate needs, and proactively address potential challenges. Exceptional written and verbal communication skills, including professional email etiquette, report writing, presentation preparation, and strong interpersonal communication. Highly organized with strong time management skills, able to prioritize tasks, manage multiple projects simultaneously, and meet deadlines effectively. Ability to analyze situations, identify problems, and develop effective solutions independently or collaboratively, demonstrating strong decision-making skills. Ability to think strategically and anticipate needs, proactively identifying and addressing issues before they arise. Excellent multitasking abilities, efficiently managing multiple tasks, projects, and priorities with a strong focus on accuracy and detail. Strong interpersonal skills, ability to build and maintain positive relationships with executive staff, internal stakeholders, and external contacts. Demonstrated ability to handle confidential information with utmost discretion and professionalism. Ability to adapt to changing priorities, work effectively in a fast-paced environment, and handle unexpected situations with flexibility and composure. PHYSICAL REQUIREMENTS: Prolonged sitting throughout the workday. Occasional movements throughout the department daily to interact with staff, accomplish tasks, etc. Corrected vision and hearing within the normal range. A device to enhance hearing will be provided if needed. Occasional bending, stooping, and lifting up to fifteen pounds throughout the workday. Unusually long work hours may be required to accomplish tasks. LICENSES / CERTIFICATIONS: THIS PROVIDES AN OVERVIEW OF THE GENERAL SCOPE AND LEVEL OF WORK EXPECTED TO BE PERFORMED, BUT IT IS NOT AN EXHAUSTIVE LIST OF ALL DUTIES OR RESPONSIBILITIES ASSOCIATED WITH THE POSITION. THE CREDIT UNION RESERVES THE RIGHT TO MODIFY, ADD, OR REMOVE DUTIES AS NEEDED WITHOUT ADVANCE NOTICE. EMPLOYEES MAY BE REQUIRED TO PERFORM ADDITIONAL TASKS AND DUTIES AS DIRECTED BY THEIR SUPERVISOR, PROVIDED SUCH TASKS ARE WITHIN THE EMPLOYEE'S KNOWLEDGE, SKILLS, AND ABILITIES, OR CAN BE PERFORMED WITH REASONABLE TRAINING. NOTHING IN THIS JOB DESCRIPTION ALTERS THE AT-WILL EMPLOYMENT RELATIONSHIP OR LIMITS THE CREDIT UNION'S RIGHT TO ASSIGN OR REASSIGN DUTIES AND RESPONSIBILITIES TO THIS POSITION AT ANY TIME. REV. 01/14/2026

Job description About Us: Our Commitment: Origin is a technology company with a mission to enable the world's transition to sustainable materials. Our innovations include PET caps and closures that bring recycling circularity and enhanced performance to a ~$65 billion market, specialty materials, and our patented biomass conversion platform that transforms carbon into sustainable materials for a wide range of end products. Innovation and Impact: We have pioneered products that can enhance sustainability. We anticipate that our PET closure solutions can be transformative for packaging by designing for recycling circularity and improving the performance and sustainability of packaging. We have developed a technology that has the potential to replace petroleum-based materials with decarbonized materials in a wide range of end products, such as food and beverage packaging, clothing, textiles, plastics, car parts, carpeting, tires, adhesives, soil amendments, and fuels. People at Origin Materials: We're not just a company, we're a movement for change and our heart beats with the energy of our diverse and dedicated team. We are a group of passionate individuals who are eager to make a positive impact on the world while pushing the boundaries of innovation in our industry. We celebrate creativity, encourage fresh ideas and empower each other to be a catalyst for meaningful change. Diversity and Inclusion: Our commitment is unwavering in the pursuit of attracting, developing and retaining the most exceptional individuals from a broad and diverse pool of candidates. We take pride in celebrating differences, actively fostering collaboration and cultivating an inclusive environment where every voice is not only heard but genuinely valued. We believe that collaboration among individuals with varied insights propels us forward and ensures our ability to tackle challenges with a comprehensive and innovative approach and we are dedicated to creating a space where individuals feel empowered to share their perspectives, knowing that their contributions are integral to our collective success. For more information, visit our website: ************************ Job requirements About the Position: Job Title: Senior Executive Assistant Location: Remote (USA) Eligible for Hybrid Work : Yes Job Type: Full-Time Department: Business Administration Reporting to: General Counsel Expected Travel: 10% of Expected Travel The Senior Executive Assistant plays a critical role in supporting multiple executives: the VP of Product Supply, the VP of Project Management and VP of Manufacturing. This position plays a key part in providing high level strategic and administrative support to these three executives, requiring flexibility, focusing on overseeing and coordinating tasks with the executives, assisting them with being informed, aligned, and supported, enabling the executives to ensure deadlines are met, and facilitating communication between team members, with a proactive mindset. Responsibilities: Executive Support Managing complex calendars, prioritize fast-changing priority meeting requests for three executives Responding on the executive's behalf when appropriate Bringing items to the executive's attention Scheduling, arranging, and managing domestic and international travel Submitting and reconciling expense reports Organizing internal and external onsite visits Overseeing document management, including project tracking and sensitive files Preparing insights, context, and follow-up actions that help executives lead with clarity, empathy, and purpose Managing sensitive matters with confidentiality and discretion, especially decisions directly impacting personnel, and company operations. Cross-Functional Coordination Tracking and maintaining key initiatives, documentation, and action items to ensure clarity and accountability across teams Developing and improving workflows, system documents, spreadsheets, presentations, and templates that will help the organization run more efficiently Fostering communications and follow-through to keep teams aligned and supported Developing and drafting reports and dashboards that track Supply Team performance Maintaining confidentiality and managing sensitive information with discretion Communication When directed, the Senior EA represents the team executives, both internally and externally. Whether dealing directly with colleagues or third parties, organizing internal or external events, sending personal emails and making phone calls or writing documents on their behalf, the Senior EA is focused on building strong relationships across the organization from the Product Supply team to senior company executives. Time Management The Senior EA helps to ensure maximum time-efficiency of the Product Supply team's executives, developing a thorough understanding of their priorities, preferences, and ways of working. This enables the Senior EA to anticipate and orchestrate the executives' daily activities by optimizing calendars, scheduling meetings, organizing travel, and other activities. Information Management The Senior EA creates and manages business-critical information on behalf of Product Supply team executives by, among other things, creating reports, submitting requisitions for executives, managing email, completing projects as needed, or generating expense reports. The Senior EA assists in improving administrative tasks and routines in ways that make life easier for the executives, their teams, and leaders, with first-time accuracy, efficiency, logical organization and best practice. About You You: Are highly organized and efficient Maintain confidence in personal communication Are energetic and collaborative Take initiative Are analytical Anticipate the needs of the executives you support by operating proactively Exercise sound judgement, discretion, and a commitment to confidentiality Communicate effectively with teams and leadership Have a startup mindset - adaptable, positive, and calm under pressure Required Qualifications: Minimum Qualifications Bachelor's degree and a minimum of 5 years' experience as a Senior Executive Assistant or 7+ years in a relevant professional role, 3+ years of which involved supporting multiple VPs simultaneously Experience in a remote work environment Skills and Competencies Exceptionally organized and efficient, attention to detail and time management to operate effectively with a high degree of autonomy Impeccable integrity with demonstrated ability to manage multiple priorities, maintain confidence and confidentiality in this high-trust role Professional demeanor appropriate for communicating with Origin's and third parties' executives Expert level in Word, Excel, Gmail, Google Calendar, and other digital collaborative platforms (Zoom, Quip, Box, NetSuite, Divvy, Perk, and others) Excellent spoken and written English (other languages may be beneficial) Preferred Qualifications: 3+ years' prior experience supporting multiple VPs simultaneously Prior experience in packaging products, manufacturing, or similar industry is strongly preferred Exposure to the beverage business, and caps and closures business Project management experience Strong understanding of production workflows and logistics Experience in NetSuite, Bill Spend & Expense, or Perk Salary Range: This position is a Level 3 at Origin Materials. The pay range for this position level at Origin Materials is $87,000 -$102,000. This range is not necessarily a guarantee of actual compensation that may be earned nor a promise of any specific pay for any specific employee, which is always dependent on relevant experience, education and other factors. Benefits and Perks Origin Materials understands that our greatest asset is our talented and dedicated team. To show our appreciation and support for your well-being, we offer a comprehensive benefits package. Highlights include: Health Insurance: Your health is paramount and we've got you covered. Enjoy access to quality health coverage that extends to you and your dependents. 401(k) Retirement Plan: Secure your financial future with our 401(k) plan, designed to help you plan for retirement and build a stable financial foundation. Generous Paid Time Off: We believe in the importance of rest and rejuvenation. Benefit from our generous PTO policies that give you the flexibility to recharge or attend to personal matters. Employee Assistance Program (EAP): We care about your holistic well-being. Our EAP provides confidential counseling and support services, assisting you in navigating life's challenges, both personal and professional. Flexibility: We understand that a flexible work environment contributes to a healthier work-life balance and we value the unique needs of our team members. While some roles within our organization may require an onsite presence or specific working hours for collaboration and specific job functions, we are committed to providing flexibility within the scope of the position. Professional Development: Your growth is our priority. Access opportunities for professional development to enhance your skills and advance your career within our dynamic organization. Hiring Process: Application Process: Interested candidates should apply at link. Please reach out to ********************** if you have any questions or require additional assistance. Initial Screening: Qualified candidates will undergo an initial resume screening and phone screening. Interview Process: Shortlisted candidates will be contacted for more in-depth (phone/video/in-person) interviews. Interviews may include technical and cultural assessments / presentations. Final Selection: Successful candidates will undergo a final interview with one of our two Founders. Final selection will be communicated via email. Equal Employment Opportunity (EEO): Origin Materials is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to providing a workplace that is free from any form of discrimination, including but not limited to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. All done! 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JOB INFORMATION Job Title Executive Assistant to the President & CEO Reports To President & CEO SUMMARY This position is primarily responsible for providing, in a team environment, high level and confidential support and assistance to the President & CEO, including travel planning, expense report preparation and auditing, and calendar management. The nature of the position requires the ability to work closely and collaboratively with others, manage and prioritize multiple projects, and handle frequent priority changes. A high level of initiative, professionalism, discretion, judgment, and excellent team-enhancing and communication skills are essential. This is an exempt-level position. The person in this position works in close collaboration with the Executive Assistant & Governance Administrator and Senior Vice President, Executive Operations. MAJOR DUTIES AND RESPONSIBILITIES 1) Model for others our One Team behaviors and serve as a critical connector Success in this role involves an approach, set of behaviors and attitude including the following: Service mentality Humility Professionalism Integrity Discretion Good humor, especially under stress Pleasant disposition Willingness to help and problem solve Reliability Punctuality 2) Serve as an ambassador, not gatekeeper, for the CHA President & CEO through relationship building Establishes, maintains, and grows effective working relationships internally and externally and embodies behaviors that are an extension of the President & CEO. Build internal relationships with members of the Leadership Team and other key association team members Build external relationships with: CHA Board members' executive assistants Assistants of other hospital and health system CEOs Executive assistants at key health care and related organizations and within the executive and legislative branches in Sacramento and Washington, DC with whom the Office of the President interacts Executive assistants and CEOs at the Regional Associations Executive assistants and CEOs at other California hospital associations Manage the CHA President & CEO's member engagement strategy through meetings and calls Manage CHA team members' access to the organization's Golden1 Center tickets in a fair, equitable and discreet manner 3) Assist in making most efficient use of the CHA President & CEO's time, expressed through: Managing the President & CEO's calendar, including scheduling and confirming internal and external meetings and coordinating speaking engagements (including allocating time for reviewing materials and preparing for presentations). Managing the influx of information into the President and prioritizing urgent and important matters. Managing the tracking of items requiring the President's action, attention and follow up and supporting the President in completion of those tasks. Anticipating and assembling daily materials and information in advance of meetings and appointments, including meeting agendas and briefing documents, for the President. Arranging travel for the President, including booking flights, reserving accommodations and restaurants, and securing ground transportation, ensuring accuracy and completeness. Identifying inefficiencies, proposing improvements, and implementing administrative best practices. 4) Provide administrative support to the President & CEO Draft, proofread/edit, produce, and disseminate a variety of business documents, spreadsheets, and PowerPoint slides. Prepare and audit expense reports and code invoices for payment, as requested. Solicit, compile, and disseminate agendas, follow-up item trackers, and other materials for meetings. Accurately and proactively maintain the President's contact list. Open, sort, and process incoming mail, identifying items for urgency, action, review, or further delegation. Screen, flag, respond, and/or redirect emails and telephone calls for the President. Other duties/projects as assigned 5) Serve as part of an integrated team in the Office of the President including: Closely coordinate with, and serve as backup for, the Executive Assistant and Governance Administrator, who has responsibilities related to governance and executive operations support. Provide administrative support for the Senior Vice President, Executive Operations, including scheduling, travel arrangements, and expense reports. REQUIREMENTS High school graduate or equivalent; bachelor's degree preferred. Minimum of ten years of administrative support experience in a professional setting with at least five years as an executive-level assistant. Experience in a health care, legislative, or association environment preferred. Working knowledge of the legislative process preferred. Advanced-level proficiency with Microsoft Windows-based software including, but not limited to, Outlook, Word, Excel, PowerPoint, and SharePoint. Strong technical aptitude with the ability to learn, navigate, and master software and productivity platforms such as Zoom, Dynamics 365, and Adobe Acrobat. Able to plan and coordinate offsite retreats, events, and meetings. Must be consistently able to: Accurately compose and/or proofread documents and reports. Organize, plan, and work on multiple projects while meeting strict deadlines. Operate with speed, accuracy, and a mindset of service and problem-solving Complete a high volume of tasks with minimal guidance. Work in a fast-paced environment with shifting priorities and timelines. Demonstrate excellent initiative and time management skills. Maintain cooperative, collaborative, and effective interpersonal relationships with others. Develop and maintain familiarity with a variety of complex and changing issues. Follow directions and work efficiently with minimal supervision. Communicate professionally and effectively (in both written and verbal correspondence). Demonstrate a customer-focused, pleasant, and professional demeanor. Serve as a CHA/CAHHS team member and demonstrate effectiveness in doing so. Demonstrate a high level of professionalism, discretion, and integrity in managing confidential and sensitive information. Work long hours, when needed, and complete multi-dimensional activities. Travel overnight on an occasional basis. ONE TEAM CULTURE EXPECTATIONS Culture is everything, and we work hard at being a unified One Team. All team members must consistently demonstrate the following behaviors: We assume the Positive Intent of our team members first. No Hoarding Rule - We believe in open and transparent exchange of the information. We believe our relationships with each other are an important component of our success. We-ism - We operate with an associations-first mindset, which includes a strong commitment to our team members. All for One - We strive to be great and reliable team members for each other. We actively work to appreciate and value the contributions of all team members. We practice pausing to acknowledge and celebrate our significant successes. We are committed to straight and courteous communication between team members. No Beach Balls - We are committed to maintaining strong and trusting relationships. We actively work through issues before they become barriers. We have the necessary crucial conversations with each other. We believe that a respectful culture is the foundation of a safe, effective, and supportive environment for all. We believe in the importance of exploring innovative ideas and solutions that help solve problems, improve our effectiveness, and increase member value. To err is human. Mistakes are opportunities to learn and improve. We believe in the importance of a diverse and inclusive culture, where differences and similarities are valued equally, and team members listen without judgment to learn and grow from one another's strengths and perspectives. PHYSICAL REQUIREMENTS With or without reasonable accommodation(s), the essential functions of this position require certain physical and mental abilities. These abilities include, but are not limited to sitting, standing, walking, bending, stooping, pushing, pulling, lifting (up to 25 lbs.), typing, writing (in English), reading (English), speaking (English), seeing, hearing, driving, basic mathematical calculations, problem solving, reasoning, composition, and decision-making.

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 5+ years of relevant experience providing administrative support to 1 or more executives 11. 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 5+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. BA/BS 16. Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites 17. Experience supporting a global (APAC, EMEA, NORAM) team across several timezones 18. Experience maintaining confidentiality and discretion in all areas of work **Public Compensation:** $48.37/hour to $69.52/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Sr. Executive Assistant to the Executive Chairman JOB SUMMARY: The Sr. Executive Assistant (Sr. EA) plays a critical role in enhancing the efficiency, productivity, and effectiveness of the Executive Chairman, with additional support to other senior executives as needed. The Sr. EA serves as a strategic partner and extension of the Executive Office, exercising independent judgment in managing priorities, information flow, and executive-level coordination on behalf of the Executive Chairman. The Sr. EA is accountable for directly enabling the Executive Chairman to focus on high-level initiatives, strategic leadership, and decision-making, while also serving as a key liaison to the Senior Manager of Corporate Administration. The Sr. EA operates with a high level of autonomy in managing the Executive Chairman's priorities in close alignment with the Senior Manager of Corporate Administration to ensure seamless coordination across the Executive Office. The Sr. EA handles executive-specific tasks such as scheduling, communications, and confidential information management in support of broader corporate administration functions (e.g., board, shareholder, governance, and global reporting) as led by the Senior Manager of Corporate Administration. The Sr. EA supports these broader functions by preparing materials, coordinating information, and ensuring effective execution under the Senior Manager of Corporate Administration's direction. This role requires strong judgment, discretion, and adaptability, balancing independent ownership of Executive Chairman-facing responsibilities with collaborative execution of corporate administration priorities. ESSENTIAL DUTIES AND RESPONSIBILITIES: Administrative Support (Direct to the Executive Chairman; and to other executives as needed): Calendar Management: Independently manage the Executive Chairman's calendar; support other senior executives' scheduling as requested. Coordinate with the Senior Manager of Corporate Administration to ensure alignment with board, governance, and corporate administration activities. Communications: Act as a first point of contact for the Executive Chairman's correspondence; draft, review, and route communications as appropriate. Escalate corporate-level or governance-related communications to the Senior Manager of Corporate Administration. Travel Arrangements: Manage Executive Chairman's travel logistics; provide additional support for other executives if assigned. Coordinate with Senior Manager of Corporate Administration for travel related to board or GTB events. Task Prioritization: Independently assess, prioritize, and manage the Executive Chairman's priorities, ensuring deadlines and commitments are met, while keeping the Senior Manager of Corporate Administration informed of overlaps with broader corporate priorities. Executive Operations & Information Management: Meeting and Report Preparation: Prepare agendas, briefing materials, and notes for Executive Chairman's meetings. When materials relate to governance, board, or shareholder issues, work under the Senior Manager of Corporate Administration's direction to ensure consistency and compliance. Confidential Information Management: Independently handle highly sensitive information for the Executive Chairman. Maintain strict confidentiality and coordinate with the Senior Manager of Corporate Administration to align document management systems. Financial Oversight: Provide analysis and updates to the Executive Chairman regarding budgets and CAPEX projects. Collaborate with the Senior Manager of Corporate Administration and Finance team to ensure consistency with corporate reporting. Document Organization: Maintain systematic records for the Executive Chairman's Office; align filing practices with the broader structure overseen by the Senior Manager of Corporate Administration. Stakeholder Management: Board & Headquarters (Yokohama) Relations: Collaborate with and support the Senior Manager of Corporate Administration by preparing and reviewing governance documents, board materials, and shareholder communications, ensuring Executive Chairman's requirements are met Relationship Management: Serve as a liaison between the Executive Chairman and internal/external stakeholders. Collaborate closely with the Senior Manager of Corporate Administration when relationships intersect with board, governance, or corporate administration functions. Advanced Executive Support Functions: Gatekeeping and Access Management: Manage access to the Executive Chairman, exercising judgment to prioritize requests, balancing competing demands with strategic priorities; escalate sensitive or governance-related requests to the Senior Manager of Corporate Administration for coordination. Executive Presence: Represent the Executive Chairman in interactions with stakeholders. Ensure consistency with the standards and protocols established by the Senior Manager of Corporate Administration for corporate administration. Compliance & Strategic Planning: Keep the Executive Chairman informed of relevant legal and compliance matters; support strategic planning discussions. Coordinate with the Senior Manager of Corporate Administration to ensure alignment with company-wide governance processes. Organizational Coordination and Development: Leadership Team Support: Facilitate information flow and reporting between the Executive Chairman's functional teams and the Senior Manager of Corporate Administration, ensuring accurate consolidation for corporate reporting. KPI Tracking & Reporting: Assist in preparing leadership team KPI reports; ensure submissions are provided to the Senior Manager of Corporate Administration for review and corporate integration. Event Coordination: Plan and coordinate events/meetings for the Executive Chairman; support broader corporate events under the Senior Manager of Corporate Administration's guidance. Professional Development & Process Improvement: Independently pursue growth opportunities and suggest improvements to enhance efficiency within the Executive Chairman's Office. Collaborate with the Senior Manager of Corporate Administration to implement process improvements at the broader Executive Office level. Additional Duties: Perform other responsibilities as assigned by the Executive Chairman or Senior Manager of Corporate Administration to support organizational success. REQUIRED KNOWLEDGE/SKILLS/ABILITIES: Confidentiality: Maintains the highest levels of discretion and confidentiality when handling sensitive information. Attention to Detail: Demonstrates exceptional attention to detail and ensures accuracy across all assigned tasks. Effective Communication: Demonstrates exceptional communication skills, including outstanding oral, written, and interpersonal proficiency, with a strong command of business English, including spelling, punctuation, and grammar, while consistently presenting a professional demeanor in all interactions. Resilience: Exhibits resilience and composure by thriving under pressure, effectively managing high-stakes projects, tight deadlines, and strict performance expectations with professionalism and focus. Autonomy: Effectively prioritizes tasks and operates independently with self-motivation and high initiative. Efficiency: Excels in organizational and time management capabilities with a proactive work ethic. Emotional Intelligence: Demonstrates emotional intelligence (EQ) and maturity by managing emotions effectively, fostering collaboration, resolving conflicts, and building positive relationships while displaying emotional stability, adaptability, cultural and gender sensitivity, and integrity in all interactions. Strong Interpersonal Skills: Skilled in building effective relationships with management, colleagues, and the public, demonstrating cultural sensitivity and cross-cultural interaction capabilities. Resourcefulness: Exhibits decisiveness, a results-oriented mindset, and innovative problem-solving abilities. Technical Proficiency: Advanced expertise in Microsoft Office Suite and adept use of computer software and electronic communication tools for office operations. Analytical Expertise: Demonstrates strong business analysis and coordination capabilities, including expertise in data analysis and project management tools. EDUCATION/EXPERIENCE/BACKGROUND: Education: A Bachelor's degree (BA or BS) in a related discipline is required. Administrative Experience: A minimum of 5 years of executive-level administrative support experience is required, showcasing strong organizational skills and the ability to handle complex tasks and competing priorities effectively. Industry Experience: Experience in a relevant sector, such as seed, ornamentals, or produce, is highly desirable. Language Proficiency: Proficiency in multiple languages, such as English and Japanese or English and Spanish, is preferred but not required. WORKING CONDITIONS/PHYSICAL DEMANDS Must be able to sit for long periods. Must be able to work at a computer terminal for long periods. Must be able to travel periodically throughout the year. Must be able to work long and/or irregular hours. BENEFITS: Medical, Dental & Vision Insurance coverage for employees and their families Basic Life & AD&D Insurance 401k program with company match Profit Sharing program (via 401k) Holiday & Performance Incentive Bonus program Paid Vacation: 10 days per year to start, increases with tenure Sick Leave 14 paid company holidays, 2 floating holidays & birthday off Paid Family Leave: 15 days after 12 months of service for FMLA qualifying events * To perform this job successfully, an individual must be able to perform each essential duty (as described above) satisfactorily. Reasonable accommodations may be made to enable Individuals with disabilities to perform these essential functions.

Job Description Apply Here: *********************************************************************************** The Executive Assistant provides strategic, operational, and administrative support to the Senior Business Analyst & Executive Manager. This role functions as an extension of leadership-enhancing productivity, driving accountability, supporting cross-department communication, and ensuring alignment with company-wide initiatives. The position requires exceptional organizational skills, strong communication abilities, and comfort working in a fast-paced, high-visibility environment. Essential Duties and Responsibilities Strategic Support & Project Coordination Attend high-level leadership, project, and departmental meetings; take detailed notes and document key decisions. Track project milestones, timelines, deliverables, and follow-up responsibilities across multiple teams. Prepare summaries, reports, and executive-level updates for ongoing initiatives. Support integration of business analysis, AI adoption, information systems, and operational improvements. Maintain centralized documentation of discussions, action items, and progress tracking. Scheduling & Time Management Manage and prioritize the executive's calendar, ensuring alignment with strategic objectives. Coordinate recurring meetings, planning sessions, reviews, and cross-department activities. Anticipate and resolve scheduling conflicts proactively. Schedule protected time for focus work, planning, and strategic analysis. Coordinate travel arrangements for the executive as needed. Communication & Executive-Level Liaison Serve as a communication conduit between the Senior Business Analyst & Executive Manager, the Executive Team, managers, and employees. Draft correspondence, follow-up messages, reminders, and summaries to ensure alignment and clarity. Analyze incoming communications (emails, reports, memos) and determine appropriate responses or routing. Coordinate with the CEO's Executive Assistant to align executive-level agendas, project reviews, and priorities. Represent the executive in meetings when delegated. Accountability & Performance Tracking Monitor progress on project deliverables, departmental KPIs, and strategic initiatives. Flag delays, risks, and deviations from goals or timelines. Maintain visibility into commitments across departments to ensure follow-through. Support managers in preparing timely, KPI-focused agendas and reports. Meeting Coordination & Management Prepare agendas and ensure alignment with company goals and priorities. Connect with meeting owners to confirm agenda readiness and required documentation. Distribute meeting minutes, track follow-up responsibilities, and ensure timely status updates. Manage and coordinate the following meetings: Required Meetings to Manage Weekly Executive Tactical & Strategic Meetings Monthly Executive Team Offsite (full day) Quarterly Two-Day Strategic Offsite (coordinated with Sandy Reed) Monthly Manager Meetings: Collaborate with the CEO's EA on agenda creation Collect department KPIs and action items Monitor status of five ongoing company projects, including accomplishments, next steps, and target timelines Administrative & Documentation Support Create, edit, and organize executive presentations, reports, and communication materials. Maintain filing systems, databases, and corporate records with accuracy and confidentiality. Assist with confidential projects, compliance documentation, and sensitive operational tasks. Provide advanced clerical support as needed across executive initiatives. Coordination & Delegation Support Cascade the executive's directives in clear, actionable communication. Work closely with managers and team leads to verify progress and ensure operational follow-through. Maintain structured documentation to support accountability and consistency in execution. Desired Attributes & Competencies Exceptional organization, prioritization, and follow-through. Strong written and verbal communication skills. Analytical mindset with comfort working with data, KPIs, and metrics. Proactive thinker able to anticipate needs, risks, and scheduling challenges. Experienced with project management, information systems, and cross-functional collaboration. Discretion, professionalism, and trustworthiness with confidential information. Confidence interacting with senior leadership and multiple departments. Qualifications Education: High School Diploma required; Associate's Degree preferred. Experience: 3-5 years in executive support, project coordination, or related administrative roles. Technical Skills: Strong proficiency in Microsoft Office Suite Familiarity with CRM or ERP systems (AccountMate, Salesforce, etc.) Experience with project management tools preferred Professional Skills: Strong organizational, problem-solving, and time-management capabilities Ability to manage shifting priorities in a fast-paced environment High level of confidentiality and discretion Work Environment & Physical Requirements Standard office environment with moderate noise levels. Frequent use of computer, phone, and office equipment. Requires sitting, standing, and walking for extended periods. Occasional lifting of up to 25 lbs.

THIS IS A RE-ADVERTISEMENT, IF YOU PREVIOUSLY APPLIED, YOU DO NOT HAVE TO RE-APPLY. THIS POSITION MAY BE ELIGIBLE FOR A HYBRID WORK SCHEDULE. THE AMOUNT OF TELEWORK IS AT THE DISCRETION OF THE DEPARTMENT AND IS SUBJECT TO CHANGE AS BUSINESS NEEDS ARISE. EDD's Tax Branch is one of the largest tax collection agencies in the nation! We are committed to providing excellent service to California employers and benefit claimants and to increasing voluntary compliance with payroll tax laws, and we have an opening for one (1) Tax Administrator (TA) I, Specialist, in the Field Audit and Compliance Division's, Northern Audit Region as a Program Specialist (PS)! Under the general direction of the Field Audit and Compliance Division's (FACD), Northern Region Audit Program (NRAP) Manager, the PS is responsible for assisting with the oversight of the California Unemployment Insurance Tax Audit and Personal Income Tax Withholding Programs for the FACD. The PS is an active, contributing member of the Northern Region management team, functioning as a high-level independent resource that can provide objective recommendations on significant policy issues for the FACD Audit Program and provide assistance with sensitive and complex projects having significant impact involving the implementation of comprehensive legislation relating to the FACD Audit Program. The incumbent works closely with region team members to fulfill the mission of the FACD, Tax Branch, and Department to achieve the program goals. Please see the Tax Administrator I, Specialist, duty statement for more details. The position(s) are headquartered in Oakland, CA in Alameda County, ARU 703, and may be eligible for telework under EDD's telework policy. California Government Code Section 14200 requires employees to reside in California to telecommute. Employees are required to report to their headquarters office, as needed. Travel expenses to and from the assigned headquarters are the responsibility of the employee. We will accept applications Statewide. If you have questions about the actual position, please contact the "Hiring Unit Contact" listed below under Contact Information. Effective July 1, 2025, specific Bargaining Units and associated Excluded State employees are subject to a salary reduction between 2% - 4.62% in exchange for hours in the Personal Leave Program 2025 (PLP 2025) per month. For more details, please click here to visit the California Department of Human Resources (CalHR) website. You will find additional information about the job in the Duty Statement. Working Conditions Visa Sponsorship This position is not eligible for visa sponsorship. Applicants must be authorized to work in the US without the need for visa sponsorship by the start date of employment. Travel may be required for this position, and may include overnight and/or out of state; work out of the office and/or in an outstation setting which requires a higher level of independence and self-motivation. Minimum Requirements You will find the Minimum Requirements in the Class Specification. * TAX ADMINISTRATOR I, EMPLOYMENT DEVELOPMENT DEPARTMENT Additional Documents * Job Application Package Checklist * Duty Statement Position Details Job Code #: JC-499756 Position #(s): ************-001 Working Title: Program Specialist Classification: TAX ADMINISTRATOR I, EMPLOYMENT DEVELOPMENT DEPARTMENT $8,109.00 - $10,583.00 New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. # of Positions: 1 Work Location: United States Telework: Hybrid Job Type: Permanent, Full Time Work Shift: 8:00am - 5:00pm Work Week: Monday - Friday Department Information The Employment Development Department (EDD) is one of the largest State departments with employees at hundreds of service locations. For more than 70 years, the EDD has connected millions of job seekers and employers in an effort to build the economy of the Golden State. In order to continue our mission, we are constantly looking for the best and the brightest to join our ranks. Working at EDD presents many opportunities. If you strive to make a difference, we invite you to seek a career with EDD. Department Website: ********************* Special Requirements It is strongly encouraged to apply through your CalCareer Account at ********************** Please only submit ONE application. Electronic applications submitted through your CalCareer Account are highly recommended and will be received/processed faster than other methods of filing. If you are unable to apply electronically through your CalCareer account, please mail a completed and signed State Examination/Employment Application STD Form 678 and application package to the mailing address provided in the "Application Instructions' section below and ensure the following: * Clearly indicate the Job Code #, Position Number and the Classification Title of this position in the "Examination or Job Title(s) For Which You Are Applying" section located on Page 3 of your State Examination/Employment STD Form 678. * Clearly indicate the basis of your eligibility (list, transfer, reinstatement, etc.) in the "Explanations" section located on Page 3 of your State Examination/Employment Application STD Form 678. * Remove and do not submit the "Equal Employment Opportunity" questionnaire (Page 10) with your completed State Examination/Employment Application STD Form 678. This page is for examination use only. * Do not include your full Social Security Number on your documents and/or do not provide any LEAP information. Examination/Assessment To apply for this position, you must obtain list eligibility by taking and passing the examination. If you already have list eligibility for this classification, you do not need to retake the examination unless your list eligibility has expired. Click the examination link below for more information and to take the exam: The exam for Tax Auditor I was available 09/11/2025 thru 09/25/2025. For more information about the State hiring process, click here. To watch tutorials on how to apply for a State job, click here. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 1/15/2026 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at ********************** When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Employment Development Department Mail In Address Attn: Job Control #499756 Human Resource Services Division, MIC 54 PO Box 826880 Sacramento, CA 94280-0001 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Employment Development Department Drop Off Address Attn: Job Control #499756 EDD/Human Resource Services Division 1416 9th Street, 1st floor lobby Sacramento, CA 95814 08:00 AM - 04:30 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: * Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at ********************** All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. * Resume is optional. It may be included, but is not required. * School Transcripts * Statement of Qualifications - A Statement of Qualifications (SOQ) is Required. Please see "Statement of Qualifications Requirements" section for more information about the SOQ. * Other - College Transcripts (required) and Diploma (if applicable). Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: * Strong leadership qualities * Excellent communication skills * Knowledge and experience of employment tax program. * Knowledge of the CA Unemployment Insurance Code. * Good analytical and decision making skills. * Exceptional interpersonal skills utilizing sound judgment, discretion, tact and a high degree of professionalism. * Ability to maintain cohesive relationships with internal and external customers * Knowledge of personal computer and experience with Microsoft Office Suite (Word, Excel & PowerPoint). Benefits Benefit information can be found on the CalHR website, ***************** and the CalPERS website, ******************* Contact Information The Hiring Unit Contact is available to answer questions regarding the position or application process. Department Website: ********************* Hiring Unit Contact: Markessa Houston ************** *************************** Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: EEO Officer ************** Accessibility@edd.ca.gov California Relay Service: ************** (TTY), ************** (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Statement of Qualifications Requirements A Statement of Qualifications (SOQ) is Required. The SOQ serves as documentation of each candidate's ability to present information clearly and concisely in writing. The SOQ is not a resume or cover letter. Resumes and/or Cover Letters DO NOT take the place of the SOQ. Applications received without an SOQ may not receive further consideration and may be excluded from the hiring process. The SOQ should be typed using a standard, 12 point font and not exceed 2 pages in length with single spacing, while providing a thoughtful, detailed response to the prompts below. Make sure to label the SOQ with your name and Job Control # at the top of the page. Please detail your knowledge and experience, providing specific examples, demonstrating your ability to perform each of the following functions: 1. Present information and make recommendations. 2. Use analytical and critical thinking skills. 3. Create a positive work culture. Background Investigation Requirement The position(s) may require an applicant to pass a background investigation. However, applicants will not be asked to provide information about a conviction history unless they receive a conditional offer of employment. The department will make an individualized assessment of whether the conviction history has a direct or adverse relationship with the specific duties of the job and the work performed by the department. The department will consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency, nature and seriousness, and age at the time of the offense(s). The investigation will consist of completion of a personal history statement and fingerprinting checks with the Federal Bureau of Investigation, Department of Justice, and/or local law enforcement agencies. Anyone failing to pass the background investigation will be provided information on how to appeal the process. A criminal conviction may not result in an automatic determination of "Not Qualified." ADDITIONAL DEPARTMENT INFORMATION The Employment Development Department may require a new probation in accordance with applicable probationary period rules. Click on the link to complete the Employment Development Department Recruitment Survey: EDD Recruitment Survey Merit System Principles Information regarding Merit System Principles provided to public employees by the State Civil Service Act can be found on the CalHR website at ******************************************************************************************* Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Job Category Executive Administration / Security Operations Support Schedule Monday-Friday, during designated business hours (Occasional field-based duties as needed) Compensation (California Pay Transparency Notice) Hourly Range: $20- $25 per hour Final rate will be determined based on experience, qualifications, and scope of responsibility. Company Overview Capital Protection Group (CPG) is a California-based private security firm providing professional protective services across public, commercial, residential, and special-event environments. We operate in a fast-paced, compliance-driven industry and pride ourselves on professionalism, accountability, and operational excellence. We are seeking a highly capable Executive Assistant to provide direct, high-level support to the CEO and assist with executive operations, scheduling, and administrative coordination. Position Summary The Executive Assistant serves as a trusted partner to the CEO, providing high-level administrative, scheduling, and operational support. This is a permanent, full-time, in-office role requiring professionalism, discretion, adaptability, and strong independent judgment. The ideal candidate thrives in a dynamic environment, can manage ever-changing priorities and deadlines, and anticipates executive needs before they arise. This role supports both executive efficiency and broader operational effectiveness and includes limited field-related responsibilities as needed. Key Responsibilities Provide direct executive support to the CEO, including daily priorities, task tracking, and operational coordination Manage and maintain the CEO's calendar, meetings, appointments, reminders, and frequent schedule changes Track floating tasks, evolving deadlines, and time-sensitive assignments across multiple priorities Proactively adjust schedules and workflows in response to changing business needs Serve as a professional point of contact on behalf of the CEO for internal and external communications Coordinate scheduling and logistics across leadership and administrative teams Assist with audits, reporting, and special projects in collaboration with HR and operations Perform occasional field-related tasks or operational errands to support business efficiency Maintain strict confidentiality and exercise sound judgment with sensitive information Manage multiple projects simultaneously with minimal supervision Anticipate executive needs and proactively resolve issues before escalation Maintain a consistent, professional in-office presence during designated business hours Qualifications Prior experience in an Executive Assistant, administrative, or high-level support role Proven experience with calendar management and scheduling for leadership Demonstrated ability to manage shifting priorities and multiple concurrent deadlines Strong organizational, multitasking, and time-management skills Ability to work independently with minimal supervision Excellent written and verbal communication skills High level of professionalism, discretion, and attention to detail Proficiency with Microsoft Office Ability to work closely with executive leadership and gain working knowledge of company operations Experience in security, operations, compliance-driven, or fast-paced environments is a plus Physical & Job Requirements (California-Compliant) Ability to sit for extended periods while performing administrative and computer-based work Ability to safely operate a motor vehicle for business-related purposes Valid California driver's license and acceptable driving record required Ability to occasionally travel between office, field locations, and client sites Ability to meet eligibility requirements to obtain and maintain a California BSIS Guard Card (Training and registration required; assistance may be provided) Reasonable accommodations will be provided in accordance with the California Fair Employment and Housing Act (FEHA) and applicable state and federal laws Additional Information Work Location: On-site, Sacramento, CA (with occasional field responsibilities) Employment Type: Permanent, full-time Classification: Non-exempt or exempt, to be determined based on duties and California wage/hour requirements Equal Opportunity Employer: Capital Protection Group complies with all applicable California labor laws, including pay transparency, anti-discrimination, and workplace accommodation requirements View all jobs at this company

Administrative Leader Associate Program - External Candidate Development Opportunity A structured program designed for individuals without prior healthcare experience to gain hands-on exposure, develop operational and strategic skills, and actively contribute to real-life healthcare operations at NorthBay Health. At NorthBay Health, the Administrative Leader Associate position is designed to be a learning, exposure and actively working in a real-life healthcare environment. The Associate will meet, interact, observe and be exposed to real-life business situations as well as contribute to work product. The Associate will interact with staff, physicians, executives and leaders in the organization, participating in activities and initiatives related to operations practice and supporting strategic initiatives as they relate to continuity of service, compliance, regulatory and professional standards, fostering collaborative interdisciplinary relationships. Additional duties will be assigned based on level of understanding of practice management responsibilities. Will have hands on opportunities to perform work as well as completing a capstone project to successfully complete this program. This program is designed to identify and foster promising candidates the opportunity to develop skills in operations management, strategic implementation, and work in dynamic live situations in the healthcare operations and corporate environments. Requirements for application: Candidate application (Oracle) including current CV/Resume required Two professional letters of recommendation and one letter of recommendation that provides a description of personal observation of exemplary customer service provided by you in the work setting. Personal Statement - Why are you interested in Healthcare Administration? What interest you in doing a LIT program with NorthBay Health? Why do you think you will excel in this program, why should we choose you? Success Indicators Consistent demonstration of leadership potential. Completion of all training modules and performance evaluations. Strong teamwork, adaptability, and problem-solving skills. Successful execution of program projects or capstone assignments. Key Responsibilities Leadership & Team Development Learn and apply core leadership principles, including communication, performance management, and team motivation. Support team leads/supervisors in daily operations, providing guidance and assisting with problem-solving. Act as a role model by demonstrating professionalism, accountability, and a positive attitude. Operational & Project Responsibilities Participate in rotational assignments across multiple departments to gain broad organizational knowledge. Assist with planning, organizing, and executing department initiatives. Identify areas for improvement and contribute to process optimization projects. Gather, analyze, and present data to support decision-making. Assists with work, projects and may participate in work-groups. Attend meetings as requested. Represent NorthBay when asked. Complete a capstone project prior to finishing the program. May be asked to do a presentation at the end of Program with learnings and key takeaways from experience or presentation related to capstone project. Training & Learning Be open to observation, learning and participating in operations. Attend leadership workshops, training modules, and development sessions. Complete assigned coursework, assessments, and progress milestones. Seek and integrate feedback from mentors, supervisors, and peers. Collaborate with cross-functional teams to understand operational needs and challenges. Be willing to share knowledge and experiences with those around you. Communication & Collaboration Performs other duties as assigned. 1. Education: Associate degree preferred. Completion of a Leadership Development program within another organization in any industry or five (5) years of experience as a leader the progressive advancement within an organization. Bachelor's degree preferred or currently pursuing. 2. Experience: Two (2) years of previous management experience required, or previous leadership experience required. 3. Skills: Stands out above and beyond for acceleration in customer services with demonstrated and proven examples. Consistently demonstrates leadership potential. Must be well organized, able to set priorities, work independently as an effective team member. Demonstrates effective time management skills. Must have critical thinking skills and be open to learning. Individual must be highly collaborative, be willing to assume new responsibilities as needed, accept accountability, and operate effectively under pressure. Confidence, integrity, and a sense of humor are also essential. Entrepreneurial spirit and demonstrated success in creating novel solutions to complex problems. Flexible, adaptable, persistent, passionate, management skills, facilitation skills. Maintains the utmost confidentiality related to items from the work setting. Appearance is professional. Proficient in Microsoft Word, Excel, and Outlook. Excellent oral and written communication skills required. 4. Interpersonal Skills: Demonstrates NorthBay's True North values. The True North values are a set of value-based behaviors that are to be consistently demonstrated and role modeled by all employees that work at NorthBay Health. The True North values principles consist of Nurture/Care, Own It, Respect Relationships, Build Trust and Hardwire Excellence. 5. Hours of Work: Monday through Friday, variable according to business needs. Determined by manager. 6. Compensation: $65 to $75k annually based on years of experience similar to this role.

360 IT Professionals is a Software Development Company based in Fremont, California that offers complete technology services in Mobile development, Web development, Cloud computing and IT staffing. Merging Information Technology skills in all its services and operations, the company caters to its globally positioned clients by providing dynamic feasible IT solutions. 360 IT Professionals work along with its clients to deliver high-performance results, based exclusively on the one of a kind requirement. Our services are vast and we produce software and web products. We specialize in Mobile development, i.e. iPhone and Android apps. We use Objective C and Swift programming languages to create native applications for iPhone, whereas we use Android Code to develop native applications for Android devices. To create applications that work on cross-platforms, we use a number of frameworks such as Titanium, PhoneGap and JQuery mobile. Furthermore, we build web products and offer services such as web designing, layouts, responsive designing, graphic designing, web application development using frameworks based on model view controller architecture and content management system. Our services also extend to the domain of Cloud Computing, where we provide Salesforce CRM to effectively manage one's business and ease out all the operations by giving an easy platform. Apart from this, we also provide IT Staffing services that can help your organization to a great extent as you can hire highly skilled personnel's through us. We make sure that we deliver performance driven products that are optimally developed as per your organization's needs. Take a shot at us for your IT requirements and experience a radical change. Job Description Title/ Designation: Admin Assistant Duration : 3 months (Possible extension) Location : Harold, CA 95638 Work hours M-T 10/hrs per day -- 6am- 4:30pm with ½-hour lunch Project start date Immediate Qualifications Mandatory Requirements: Must be proficient in Microsoft Office Outlook, Word & Excel. Experience with SAP and working in a regulatory environment are helpful. Various general office support duties will also be assigned. Additional Information Thanks and Regards, Amrita Sharma 408 766 0000 EXT. 426 amrita.s@)360itpro.com

Pay: $23/hour Full -Time Shift: 8:00am - 4:30pm Monday - FridayUrgently Hiring - Immediate Start! Are you an organized, detail -oriented individual with excellent multitasking skills? We're looking for a reliable Personal Assistant/Administrative Assistant to support our team and help keep operations running smoothly. What You'll Do: Manage schedules, appointments, and travel arrangements. Handle emails, phone calls, and correspondence on behalf of the team. Organize and maintain files, records, and documentation. Perform general office duties, including data entry, invoicing, and supply management. Assist with personal errands and tasks as needed. Coordinate meetings, prepare agendas, and take meeting minutes. RequirementsWhat We're Looking For: Strong organizational and time management skills. Excellent verbal and written communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace. Ability to work independently and prioritize tasks effectively. A proactive attitude and problem -solving mindset. Previous experience in a personal or administrative assistant role is required. URGENT START! 8:00PM -4:30 PM Monday - Friday

Introduction This examination is being given to fill multiple vacancies countywide and to establish an eligible list to fill future vacancies. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. OA.SOA-01.26.26 by Employment Services Team TYPICAL DUTIES * Prepares routine reports and documents from written material or machine transcription using a typewriter, word processor or other office equipment; formats documents, charts, reports and forms using techniques that may require the use of office automation equipment; edits for punctuation and spelling; proofreads for accuracy and consistency; may independently compose and prepare reports, letters and/or memoranda. * Performs basic secretarial work; receives and screens visitors, callers and mail, and directs to appropriate individual or office; takes and transmits messages; makes appointments; greets and assists customers in person, on the phone, on the computer or through other means of communication. * Provides and gathers routine information to/from a variety of sources; asks/answers questions and completes forms; identifies customer needs; searches for, receives and explains information regarding rules, regulations, policies, procedures and technical office operations; may issue certificates, permits, licenses and other documents; provides customer service in a calm, helpful and effective manner. * Processes and maintains routine information related to departmental operations, including information of a limited technical, specialized or sensitive nature; codes, files and retrieves documents and records using standard alphabetical, numerical, coded and computerized filing systems. * Researches, compiles, maintains and processes basic statistical, financial and/or numerical data related to departmental personnel, payroll, purchasing, inventory, budget and/or other functions; verifies and makes basic entries and notations; reviews material for completeness and accuracy; performs basic computations and calculations; may compute, collect and receipt small amounts of money; may maintain basic ledgers and accounts; may process basic accounts payable/receivable, billing operations, and/or deposits; may develop and maintain routine spreadsheets and databases, either by hand or computer. * May operate a multi-line telephone switchboard; may dispatch vehicles. * May help train or review the work of others; may provide technical assistance as part of a training program. MINIMUM QUALIFICATIONS (Special Note: For positions reclassified to this class as part of Classification Studies #01-18 and #02-08, the incumbents occupying those positions on the effective date that the study is implemented by the Board of Supervisors shall be deemed to meet the minimum qualifications for the class.) Experience: One year of general clerical, secretarial and/or office technical work. Substitutions: a) One year of business training in an approved vocational training program may substitute for the above-required experience; or b) Completion of 30 semester/45 quarter units at an accredited college or university may substitute for the above-required experience. Certificates: 1) Valid typing/keyboarding or other acceptable certification of ability to input data at the rate of 45 words per minute, if required by the nature of the assignment; and/or 2) Possession of an acceptable proficiency certificate in one or more computer software programs, if required by the nature of the assignment. Special Requirement: Most positions require the ability to use computers and/or word processing equipment. If required by the nature of the position, demonstrated general or software-specific computer proficiency may be required prior to appointment. KNOWLEDGE General office practices and procedures; personal computer systems and general office computer software; fundamental public relations techniques; basic filing and recordkeeping systems; standard language mechanics; standard correspondence and report formats; basic arithmetical operations related to clerical processes; basic cash handling procedures. ABILITY Utilize standard office procedures and equipment; follow oral and written directions; establish and maintain effective working relationships with others; communicate effectively with others; write clearly and legibly; perform basic arithmetical operations; match names and numbers. PHYSICAL/MENTAL REQUIREMENTS Mobility-Frequent operation of a data entry device, repetitive motion, sitting for long periods, walking; occasional standing, pushing, pulling, bending, squatting, climbing; Lifting-Frequently 5 pounds or less; occasionally 5 to 30 pounds; Visual-Constant good overall vision and reading/close-up work; frequent color perception and use of eye/hand coordination; occasional use of depth perception and peripheral vision; Hearing/Talking-Frequent hearing of normal speech, hearing/talking on the telephone, talking in person; Emotional/Psychological-Frequent decision making, concentration, and public contact; Special Requirements-Some assignments may require working weekends, nights, and/or occasional overtime; Environmental-Occasional exposure to varied weather conditions. San Joaquin County complies with the Americans with Disabilities Act (ADA) and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. Equal Opportunity Employer San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to Equal Employment Opportunity Division (sjgov.org). Accommodations for those covered by the Americans with Disabilities Act (ADA): San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. BENEFITS Employees hired into this classification are members of a bargaining unit which is represented by SEIU Local 1021. Health Insurance: San Joaquin County provides employees with a choice of three health plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance: The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee's expense. Vision Insurance: The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee's expense. For more detailed information on the County's benefits program, visit our website at ************* under Human Resources/Employee Benefits. Life Insurance: The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employee may purchase additional term life insurance at the group rate. 125 Flexible Benefits Plan: This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan: Employees of the County are covered by the County Retirement Law of 1937. Please visit the San Joaquin County Employees' Retirement Association (SJCERA) at ************** for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees' Retirement Act of 1937 or from any governmental agency covered by the California Public Employees' Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation: The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $22,500 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $30,000. The Roth IRA (after tax) is also now available. Vacation: Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holidays: Effective July 1, 2017, all civil service status employees earn 14 paid holidays each year. Please see the appopriate MOU for details regarding holidays, accruals, use, and cashability of accrued time. Sick Leave: 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive: An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one- half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave: 3 days of paid leave for the death of qualifying family member, 2 additional days of accrued leave for death of employee's spouse, domestic partner, parent or child. Merit Salary Increase: New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Job Sharing: Employees may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources. Educational Reimbursement Program: Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton: The County contributes up to $20 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities: Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children's school activities. Selection Procedures Applicants who meet the minimum qualifications will go through the following examination process: * Written Exam: The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. * Oral Exam: The oral exam is a structured interview process that will assess the candidate's education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate's score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. * Written & Oral Exam: If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. * Rate-out: A rate-out is an examination that involves a paper rating of the candidate's application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. Online Written Exams: Written exams may be administered online. Candidates will be notified of the examination date and will be responsible to complete the written exam within a given period of time (typically within five calendar days). Candidates are required to read the Online Exam Guide for Test Takers prior to taking an online written exam. The link to the guide is here: Online Exam Guide For Test Takers PLEASE NOTE: * Online exams must be completed in one sitting and can only be taken once * Candidates will have access to an online exam within the allotted time only * A steady internet connection is highly recommended * The allotted time will still continue if a candidate closes the window or gets disconnected * Once the allotted time expires, access to the exam will be unavailable Microsoft is no longer supporting Internet Explorer. Therefore, it is recommended that candidates do not use Internet Explorer to complete online written exams. Candidates that do not have access to a computer can contact the Human Resources office at ************* for information on accommodations. Testing Accommodation: Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at ************** prior to the examination date. Veteran's Points: Eligible veterans, unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veteran's points in initial appointment to County service. Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10% service connected disability issued by the United States Veterans Administration. Note: A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination. Acceptable wartime service dates: * September 16, 1940 to December 31, 1946 * June 27, 1950 to January 31, 1955 * August 5, 1964 to May 7, 1975 * Persian Gulf War, August 2, 1990, through a date to be set by law or Presidential Proclamation. Eligible Lists: Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a period which shall not exceed a total of three years from the date established. Certification/Referral: Names from the eligible list will be referred to the hiring department by the following methods. * Rule of the Rank: The top rank or ranks of eligibles will be referred for hiring interviews. The minimum number of names to be referred will be equal to the number of positions plus nine, or 10% of the eligible list, whichever is higher. When filling nine or more positions in a department at the same time, the top rank or ranks will be referred and the minimum number of names shall be two times the number of positions to be filled or 10% of the eligible list, whichever is higher. This applies only to open competitive recruitments. * Rule of Five: The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Physical Exam: Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Pre-Employment Drug Screening Exam: Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen. Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; * They are related to the Appointing Authority or * The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. Proof of Eligibility: If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S. HOW TO APPLY Please be advised that Human Resources will only be accepting Online Application submittals for this recruitment. Paper application submittals will not be considered or accepted. Apply Online: *************/department/hr Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: ************** Job Line: For current employment opportunities please call our 24-hour job line at **************. When a final filing date is indicated, applications must be submitted online to the Human Resources Division before the submission deadline. Resumes and paper applications will not be accepted in lieu of an online application. (The County assumes no responsibility for online applications which are not received by the Human Resources Division). San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer: San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to *************/department/hr/eeo. Click on a link below to apply for this position:

JOB INFORMATION Job Title Executive Assistant to the President & CEO Reports To President & CEO

Job Description Sr. Executive Assistant to the Executive Chairman JOB SUMMARY: The Sr. Executive Assistant (Sr. EA) plays a critical role in enhancing the efficiency, productivity, and effectiveness of the Executive Chairman, with additional support to other senior executives as needed. The Sr. EA serves as a strategic partner and extension of the Executive Office, exercising independent judgment in managing priorities, information flow, and executive-level coordination on behalf of the Executive Chairman. The Sr. EA is accountable for directly enabling the Executive Chairman to focus on high-level initiatives, strategic leadership, and decision-making, while also serving as a key liaison to the Senior Manager of Corporate Administration. The Sr. EA operates with a high level of autonomy in managing the Executive Chairman's priorities in close alignment with the Senior Manager of Corporate Administration to ensure seamless coordination across the Executive Office. The Sr. EA handles executive-specific tasks such as scheduling, communications, and confidential information management in support of broader corporate administration functions (e.g., board, shareholder, governance, and global reporting) as led by the Senior Manager of Corporate Administration. The Sr. EA supports these broader functions by preparing materials, coordinating information, and ensuring effective execution under the Senior Manager of Corporate Administration's direction. This role requires strong judgment, discretion, and adaptability, balancing independent ownership of Executive Chairman-facing responsibilities with collaborative execution of corporate administration priorities. ESSENTIAL DUTIES AND RESPONSIBILITIES: Administrative Support (Direct to the Executive Chairman; and to other executives as needed): Calendar Management: Independently manage the Executive Chairman's calendar; support other senior executives' scheduling as requested. Coordinate with the Senior Manager of Corporate Administration to ensure alignment with board, governance, and corporate administration activities. Communications: Act as a first point of contact for the Executive Chairman's correspondence; draft, review, and route communications as appropriate. Escalate corporate-level or governance-related communications to the Senior Manager of Corporate Administration. Travel Arrangements: Manage Executive Chairman's travel logistics; provide additional support for other executives if assigned. Coordinate with Senior Manager of Corporate Administration for travel related to board or GTB events. Task Prioritization: Independently assess, prioritize, and manage the Executive Chairman's priorities, ensuring deadlines and commitments are met, while keeping the Senior Manager of Corporate Administration informed of overlaps with broader corporate priorities. Executive Operations & Information Management: Meeting and Report Preparation: Prepare agendas, briefing materials, and notes for Executive Chairman's meetings. When materials relate to governance, board, or shareholder issues, work under the Senior Manager of Corporate Administration's direction to ensure consistency and compliance. Confidential Information Management: Independently handle highly sensitive information for the Executive Chairman. Maintain strict confidentiality and coordinate with the Senior Manager of Corporate Administration to align document management systems. Financial Oversight: Provide analysis and updates to the Executive Chairman regarding budgets and CAPEX projects. Collaborate with the Senior Manager of Corporate Administration and Finance team to ensure consistency with corporate reporting. Document Organization: Maintain systematic records for the Executive Chairman's Office; align filing practices with the broader structure overseen by the Senior Manager of Corporate Administration. Stakeholder Management: Board & Headquarters (Yokohama) Relations: Collaborate with and support the Senior Manager of Corporate Administration by preparing and reviewing governance documents, board materials, and shareholder communications, ensuring Executive Chairman's requirements are met Relationship Management: Serve as a liaison between the Executive Chairman and internal/external stakeholders. Collaborate closely with the Senior Manager of Corporate Administration when relationships intersect with board, governance, or corporate administration functions. Advanced Executive Support Functions: Gatekeeping and Access Management: Manage access to the Executive Chairman, exercising judgment to prioritize requests, balancing competing demands with strategic priorities; escalate sensitive or governance-related requests to the Senior Manager of Corporate Administration for coordination. Executive Presence: Represent the Executive Chairman in interactions with stakeholders. Ensure consistency with the standards and protocols established by the Senior Manager of Corporate Administration for corporate administration. Compliance & Strategic Planning: Keep the Executive Chairman informed of relevant legal and compliance matters; support strategic planning discussions. Coordinate with the Senior Manager of Corporate Administration to ensure alignment with company-wide governance processes. Organizational Coordination and Development: Leadership Team Support: Facilitate information flow and reporting between the Executive Chairman's functional teams and the Senior Manager of Corporate Administration, ensuring accurate consolidation for corporate reporting. KPI Tracking & Reporting: Assist in preparing leadership team KPI reports; ensure submissions are provided to the Senior Manager of Corporate Administration for review and corporate integration. Event Coordination: Plan and coordinate events/meetings for the Executive Chairman; support broader corporate events under the Senior Manager of Corporate Administration's guidance. Professional Development & Process Improvement: Independently pursue growth opportunities and suggest improvements to enhance efficiency within the Executive Chairman's Office. Collaborate with the Senior Manager of Corporate Administration to implement process improvements at the broader Executive Office level. Additional Duties: Perform other responsibilities as assigned by the Executive Chairman or Senior Manager of Corporate Administration to support organizational success. REQUIRED KNOWLEDGE/SKILLS/ABILITIES: Confidentiality: Maintains the highest levels of discretion and confidentiality when handling sensitive information. Attention to Detail: Demonstrates exceptional attention to detail and ensures accuracy across all assigned tasks. Effective Communication: Demonstrates exceptional communication skills, including outstanding oral, written, and interpersonal proficiency, with a strong command of business English, including spelling, punctuation, and grammar, while consistently presenting a professional demeanor in all interactions. Resilience: Exhibits resilience and composure by thriving under pressure, effectively managing high-stakes projects, tight deadlines, and strict performance expectations with professionalism and focus. Autonomy: Effectively prioritizes tasks and operates independently with self-motivation and high initiative. Efficiency: Excels in organizational and time management capabilities with a proactive work ethic. Emotional Intelligence: Demonstrates emotional intelligence (EQ) and maturity by managing emotions effectively, fostering collaboration, resolving conflicts, and building positive relationships while displaying emotional stability, adaptability, cultural and gender sensitivity, and integrity in all interactions. Strong Interpersonal Skills: Skilled in building effective relationships with management, colleagues, and the public, demonstrating cultural sensitivity and cross-cultural interaction capabilities. Resourcefulness: Exhibits decisiveness, a results-oriented mindset, and innovative problem-solving abilities. Technical Proficiency: Advanced expertise in Microsoft Office Suite and adept use of computer software and electronic communication tools for office operations. Analytical Expertise: Demonstrates strong business analysis and coordination capabilities, including expertise in data analysis and project management tools. EDUCATION/EXPERIENCE/BACKGROUND: Education: A Bachelor's degree (BA or BS) in a related discipline is required. Administrative Experience: A minimum of 5 years of executive-level administrative support experience is required, showcasing strong organizational skills and the ability to handle complex tasks and competing priorities effectively. Industry Experience: Experience in a relevant sector, such as seed, ornamentals, or produce, is highly desirable. Language Proficiency: Proficiency in multiple languages, such as English and Japanese or English and Spanish, is preferred but not required. WORKING CONDITIONS/PHYSICAL DEMANDS Must be able to sit for long periods. Must be able to work at a computer terminal for long periods. Must be able to travel periodically throughout the year. Must be able to work long and/or irregular hours. BENEFITS: Medical, Dental & Vision Insurance coverage for employees and their families Basic Life & AD&D Insurance 401k program with company match Profit Sharing program (via 401k) Holiday & Performance Incentive Bonus program Paid Vacation: 10 days per year to start, increases with tenure Sick Leave 14 paid company holidays, 2 floating holidays & birthday off Paid Family Leave: 15 days after 12 months of service for FMLA qualifying events * To perform this job successfully, an individual must be able to perform each essential duty (as described above) satisfactorily. Reasonable accommodations may be made to enable Individuals with disabilities to perform these essential functions.