Executive assistant jobs in Arizona

Are you a proactive, high-performing Executive Assistant looking for your next long-term home? If you thrive in a fast-paced environment, love being the right hand to an executive, and enjoy wearing many hats to help drive success, this could be your next home! Come be part of a premier specialty subcontractor known for an outstanding company culture, amazing benefits and a reputation that speaks for itself! Govig - Your #1 full-service recruiting firm, your access to the best opportunities available, is seeking an Executive Assistant for the largest commercial subcontractor in the Southwest. About the company. Founded in 1984, our client is a specialized contractor with operations across 7 western states known for quality workmanship, exceptional performance, and unparalleled client satisfaction. As an Employee Stock Ownership Plan (ESOP) company, our client has built their reputation over several decades on providing outstanding solutions and the highest quality work on every project. About the position. The Executive Assistant will serve as a key point of contact, both internally and externally, and will play a critical role in ensuring the executive's time is optimized, priorities are managed, and key initiatives are executed with precision. This role requires strong judgment, discretion, and the ability to thrive in a fast-paced environment. Responsibilities will include, but are not limited to: Serve as a trusted partner, maintaining confidentiality and professionalism in all situations Manage the VP's calendar, including scheduling meetings, site visits, travel arrangements, and time blocks. Coordinate and schedule recurring one-on-one meetings with team members to foster communication and feedback. Prioritize appointments based on urgency and relevance. Record approved direct report vacation time on the VP's calendar for visibility. Maintain consistent daily communication with the VP to review priorities and address urgent matters. Draft, review, and manage executive correspondence including emails, reports, and memos. Monitor incoming communications and flag critical messages requiring the VP's immediate attention. Organize and coordinate internal and external meetings, ensuring all materials and agendas are prepared in advance. Arrange catering for meetings and events, considering dietary preferences and requirements. Record detailed meeting minutes and track follow-up items to ensure completion by designated deadlines. Assist in monitoring project timelines, deliverables, budgets, and key milestones. Prepare routine status updates and executive-level reports highlighting progress, concerns, and next steps. Support data collection and analysis to aid executive decision-making. Assist in tracking departmental budgets and maintaining accurate financial records. Collect and organize credit card receipts for monthly reconciliation. What you need. To be a hero in this organization, the Executive Assistant will have: 3-5 years of experience in administrative support, ideally supporting senior executives Excellent written and verbal communication Time management & organization Attention to detail Strong problem-solving abilities Tech-savvy - proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint), Google Workspace, and scheduling software Have we sparked your interest? Ignite your career and apply today for a confidential conversation!

The Senior Executive Assistant (SEA) provides high-level administrative support to the company's president, ensuring seamless day-to-day operations and strategic coordination. This role also includes supervisory responsibilities over the Office Coordinator, ensuring the smooth functioning of office operations. The SEA acts as a trusted gatekeeper, liaison, and project manager, balancing executive support with office oversight and personal assistant duties. Executive Business Support Develops a deep understanding of current sales programs and business activities where the President is involved, to pre-emptively draft responses to incoming emails. Develops basic knowledge of vendor and customer contacts, to understand priority emails, responses, and telephone calls. Develop an understanding of financials relating to business development, and review and track the data provided for accuracy. Provides leadership to build relationships crucial to the organization's success and manages a variety of special projects for the President, some of which may have organizational impact. Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the President's ability to effectively lead the company. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. Provides a bridge for smooth communication between the President and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff. Works closely and effectively with the President to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a pulse for the issues taking place in the environment and keeping the President updated. Executive Administrative Support: Assists the President with daily administrative duties and completes a broad variety of administrative tasks that include managing an active & complex calendar of appointments, composing detailed correspondence, and compiling documents for in-office and travel-related meetings. Books flights, hotels, and rental cars based on the needs specified by the President Plans, coordinates, and ensures the President's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the President's time Handles confidential information with discretion and professionalism, both for professional and personal topics of the President Submits monthly expense reports for self and the President Coordinates in-office meetings and events alongside HR/IT Attends meetings, takes detailed notes (minutes) for meeting recaps, drafts as emails for President to send; follows up on action items until completion Including recurring, internal meetings Hosts in-office meetings for the President according to company policy/protocols Manages inboxes of self and the President, alerting the President of anything urgent and assists with drafting replies Supports cross-departmental projects (with Project Managers, Logistics Managers, Marketing, HR, IT, Accounting, etc) with effective communication, preparation and editing of business correspondence, reports, presentations, and other documents Coordinates samples (receiving and sending) for the President's accounts alongside the Project Management and Sample Coordination teams Creates FedEx mail labels (or similar) for packages the President sends, coordinates sending and receiving Personal Assistant Duties: Assist with personal scheduling, errands, and travel logistics occasionally Coordinate personal appointments as needed Manage household or personal service providers when applicable Ensure the President's preferences and priorities are reflected in all arrangements Maintains confidentiality and privacy of these duties in the office/professional environments Office Oversight & Team Leadership: Supervises and mentors the Office Coordinator, providing guidance and performance feedback Oversees general office operations including supplies, vendor management, and facilities coordination Ensures a professional and welcoming office environment and upholds the policies and protocols in the Employee Handbook Collaborates with HR, IT, and other departments to support office needs Project & Event Coordination: Leads or supports special projects and company events Delegates tasks to support team for proper execution of events Tracks deadlines, budgets, and deliverables for executive initiatives Coordinates logistics for board meetings, leadership offsites, and company-wide communications Experience & Education: Bachelor's degree or equivalent experience Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail One to ten years providing support for upper-level management Prior experience supervising staff Skills & Abilities: Excellent writing, editing, grammatical, organizational, and research skills Proficiency in Microsoft Office Suite/Windows, including MS Word, Outlook, EXCEL, PowerPoint, and other calendar management tools Strong retention and recall Ability to run costing models and understand margins, percentages Ability to conduct research and present data in a succinct and well-written manner Ability to work independently and with professional discretion Impeccable attention to detail and accuracy Excellent management, time-management, and problem-solving skills Demonstrated proactive approaches to problem-solving with strong decision-making capability Highly resourceful team-player, with the ability to also be extremely effective independently Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment Forward looking thinker, who actively seeks opportunities and proposes solutions “Person first” mentality Ability to anticipate needs and proactively solve problems

We're Hiring: Executive Assistant Scottsdale, AZ Are you the kind of person who thrives behind the scenes-keeping schedules tight, communications clear, and executives looking sharp? We're looking for a reliable, detail-driven Executive Assistant to support our senior executive. This role is all about making things run smoothly. You'll manage calendars, prep for meetings, handle emails, and create polished documents that help our executives show up informed and ready to lead. 🔹 What You'll Do • Coordinate calendars and schedule meetings • Prepare materials and briefing documents for executive meetings • Respond to emails and document requests on behalf of executives • Draft clean, professional slides, notes, and communications 🔹 What You need to Bring Bachelor's degree or equivalent experience Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Strong organizational skills and attention to detail Ability to manage multiple priorities and follow through Excellent written and verbal communication Strong work Ethic 🔹 What We Offer -We're dedicated to being an employer people are proud to work for. Competitive Salary, based upon experience Health care coverage Matching 401(k) Profit sharing Paid vacation and holidays We value professionalism, punctuality, and work ethic. If you take pride in showing up prepared for work, we'd love to connect. 📍 To help cut down the stress of a long commute, we're prioritizing local candidates. Applicants must live within 20 minutes of our office near the 101 and Shea in Scottsdale

About the job Join a growing and dynamic team changing the face of education across world! Our next Executive Assistant will be in charge of coordinating complex agendas with corporate executives, global partners, and board members. The ideal candidate will have excellent organization and time management skills and attention to detail, be resourceful and proactive, interact with various stakeholders professionally and thoughtfully, and help establish strong relationships and positive communication. Modality: This position is based at our corporate office in Tempe, AZ, and follows a hybrid work schedule, which requires in-person office presence on Tuesday, Wednesday, and Thursday of every week; Mondays and Fridays are office optional. Remote work is not available for this role. Candidates must reside within commuting distance, as relocation assistance is not provided. Responsibilities Manage and optimize calendars for executives; Plan and coordinate travel arrangements and processes expense reports; Coordinate with internal and external people located in multiple time zones; Communicate with various stakeholders, including global leaders, board of managers, and investors; Support new employee onboarding and offboarding processes and yearly benefit renewal processes for current employees; Organize and maintain files for executives; and Provide support for and/or coordination of key projects for assigned departments as necessary. Qualifications The desired candidate will have: At least 5 years of experience providing administrative support to C-suite executives or demonstrated comparable experience. Excellent organizational skills, time management skills and attention to detail, to include anticipating needs, being resourceful and proactive. Extensive knowledge of administrative procedures, software applications (such as Microsoft Office Word, Excel, PowerPoint, Teams, Adobe Acrobat, Zoom). Expert with Outlook email and calendar functions. Experience in managing multiple priorities, administrative coordination, and logistics and ability to multi-task with great follow-up skills; and Displays high degree of professionalism to maintain confidential information with discretion, deal with people tactfully, and help establish strong relationships and positive communication. Experience with legal and/or HR management support preferred. Bachelor's degree is preferred. Cintana Education is an equal opportunity employer. We are committed to creating an inclusive environment for all employees.

Job Title: Executive Assistant Company: PuroAir At PuroAir, our mission is to make clean, healthy indoor air accessible to everyone, everywhere. Since launching in 2021, our products are providing breathable air in over 300,000 homes, classrooms, and offices and we're just getting started. We're one of the fastest-growing brands in the country, and while we're proud of our progress, we know that our team is the key to what's next. We're looking for a highly organized, proactive Executive Assistant based in Phoenix, AZ to support our leadership team. This is a unique opportunity to work closely with company executives, help drive operational efficiency, and contribute meaningfully to a mission-driven business that's scaling fast. The role will start as a part-time position at 20 hours per week, with the potential to grow into a full-time role at 40 hours per week. What You'll Do: Manage executive calendars, meetings, and email inboxes Coordinate logistics, prepare materials, and ensure meetings run smoothly Assist with light office management tasks such as ordering supplies and maintaining a tidy workspace Run local errands and take care of light upkeep (e.g., watering plants, taking out trash) Welcome and assist office guests when needed Support with a range of administrative and personal assistant tasks as they arise What You'll Need: Must be based in or near Phoenix, AZ and able to work on-site at least 1x per week. Prior experience as an executive or administrative assistant preferred Excellent organizational skills and high attention to detail Ability to multitask and handle shifting priorities with ease Comfortable taking initiative and working independently Trustworthy, discreet, and able to handle sensitive information Friendly, approachable, and professional demeanor

Beacon Hill Legal is partnering with a respected Phoenix law firm to hire a Legal Executive Assistant for their Private Wealth Practice Group. This full-time role offers the opportunity to support a collaborative team of attorneys while growing your career in a professional, people-focused environment. The position is onsite 4 days per week in the firm's Phoenix office, working from home 1 day per week. The ideal candidate is proactive, organized, team-oriented, and committed to delivering exceptional client service. This is a great long-term opportunity for someone who enjoys managing a high-volume workload, supporting busy attorneys, and being a key part of a well-respected legal team. Legal Executive Assistant - Key Responsibilities Administrative & Workflow Support Serve as the primary administrative point of contact for assigned attorneys within the Private Wealth Practice Group. Coordinate workflow by delegating tasks to internal teams, ensuring follow-up and quality control. Prepare, revise, and proofread legal documents with strong attention to detail. Manage calendars, coordinate meetings, and arrange complex travel and itineraries. Assist with e-filing, document edits, and coordinating deadlines and pleadings related to Private Wealth matters. Billing & Matter Management Assist with billing processes, including preparing billing letters, tracking budgets, and monitoring alternative fee arrangements. Handle new client and matter intake by preparing forms, submitting conflict checks, and opening new files. Communication & Office Support Review and route incoming mail; prepare and manage outgoing mail, including arranging special deliveries. Maintain attorney contacts, CLE compliance, and membership records. Communicate professionally and courteously with clients, visitors, attorneys, and staff. Operate office equipment and manage administrative tasks with confidentiality and professionalism. Team Collaboration Work within a team of specialists, sharing overflow work and supporting attorneys across the team. Participate in team meetings, foster positive communication, and contribute to a collaborative environment. Utilize team software to log and manage workflow efficiently. Minimum Requirements High school diploma or GED. 3+ years of legal administrative experience, preferably supporting attorneys. Excellent customer service and communication skills. Strong organizational skills and the ability to prioritize multiple tasks. Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel) and Adobe Acrobat. Minimum typing speed of 60 WPM. Ability to work independently and collaboratively. Preferred Qualifications Associate degree. 3+ years of experience with a focus in Private Wealth. Transcription experience. 1+ years of high-level executive assistant experience. Experience managing complex and busy calendars. Strong skills in process and information management. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

About Us Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $7.6 billion in revenue for 2024, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional, and residential related building projects. The Role We Want You For The Administrative Assistant plays a key role in supporting Clayco's Operations team and senior leadership. This individual will deliver high-level administrative support, ensure smooth daily operations, and act as a communication hub across departments and regional offices. This role is ideal for someone who thrives in a fast-paced environment, is highly organized, detail-oriented, and capable of managing multiple priorities with professionalism and discretion. The Specifics of the Role Provide daily administrative support to Operations executives and internal team members. Manage calendars, coordinate meetings, prepare agendas, and maintain conference room schedules. Draft, edit, and proofread correspondence, reports, and presentations. Maintain organized and accurate electronic filing systems, data entry, and document archives. Assist with contract execution, invoice processing, and departmental documentation. Handle sensitive and confidential information with absolute discretion. Serve as a key liaison between departments, regional offices, and external partners. Triage and prioritize incoming requests, calls, emails, and inquiries. Coordinate business travel, accommodations, itineraries, and transportation. Support cross-functional communication to ensure timely follow-up and operational alignment. Assist in planning internal meetings, events, and company activities, including invitations, catering, and logistics. Support marketing, proposal development, and light PR/communications needs as required. Oversee general office organization and supplies to maintain a streamlined, efficient workspace. Manage archiving, scanning, and electronic document systems to ensure accessibility and accuracy. Requirements Self-starter with a solutions-driven mindset. Highly organized with strong time-management abilities. Comfortable managing multiple priorities with a sense of urgency. Strong attention to detail and commitment to delivering high-quality work. Excellent verbal and written communication skills. Positive, collaborative team player who embraces change and challenges. Comfortable learning and adopting new software and systems. Previous administrative, office coordination, or executive support experience. Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint Some Things You Should Know Our clients and projects are nationwide No other builder can offer the collaborative design-build approach that Clayco does. We work on creative, complex, award-winning, high-profile jobs. The pace is fast! Why Clayco? 2025 Best Places to Work - St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal. 2025 ENR Midwest - Midwest Contractor (#1). 2025 ENR Top 100 Design-Build Firms - Design-Build Contractor (Top 5). 2025 ENR Top 100 Green Contractors - Green Contractor (Top 3). 2025 ENR Top 25 Data Center Builders - Data Center Contractor (Top 3). Benefits Discretionary Annual Bonus: Subject to company and individual performance. Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more! Compensation The salary range for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.

Our client, is looking to hire an Administrative Assistant to join their team in Phoenix, Arizona. This is an initial 4-month contract hybrid position. As their Administrative Assistant, you will play a key role in ensuring smooth day-to-day operations by managing scheduling, scanning medical documentation, coordinating calendars, and delivering empathetic service while maintaining strict confidentiality and compliance with privacy policies. Contract: 4-months (possibility of extension) Schedule: Hybrid Responsibilities: Provide administrative support to nursing staff and report directly to the department manager Assist with appointment scheduling and day-to-day coordination for clinical teams Scan, upload, and organize documents and medical records with accuracy and confidentiality Deliver exceptional and empathetic service to colleagues while maintaining compliance with privacy policies (HIPAA) Proactively coordinate and manage multiple calendars, including booking meetings on behalf of medical personnel Manage incoming phone calls and emails; prioritize urgent matters and respond/acknowledge as needed on behalf of staff Ensure organized workflows and support operational efficiency across the department Qualifications: High level of integrity and strict adherence to confidential information handling Excellent communication skills, both written and verbal Strong interpersonal and collaboration skills; dependable team player Proficient in Microsoft Outlook, Word, PowerPoint, DocuSign, and Excel Ability to operate with professionalism, empathy, and attention to detail in a healthcare environment

Job Description Are you a Realtor that just doesn't like the hustle and bustle of getting the leads and staying in front of clients? Have you thought your skills as a Realtor were better suited for behind the desk versus out in the field? Do you love connecting with people and consider yourself extremely organized and love working off of and creating operational tasks and to-do lists? If so, we want to talk to you. Our growing real estate brokerage is looking to add a new member to our team. We are seeking a licensed Realtor with at least two years of real estate sales experience for a full-time office position. This person will be assisting Realtors with transactions, putting properties on the market, following up routinely with owners, coordinating with our maintenance team for repairs, and generally holding things down for the buyer's agents. This person will be reporting directly to the broker and have the ability to grow in the operations of the business and help contribute to our 5 Star standard of service and customer experience. Our ideal candidate will have: * An ACTIVE Arizona Real Estate License * Experience running sales and rental comps in MLS * Great follow-up * Working knowledge of the residential real estate sales process * Solid organizational skills * Good phone presence and proven customer service experience * Great problem-solving skills * Ability to work independently & pro-actively This person will be working with the Broker on a daily basis. Experience in a fast-paced environment is important. Knowledge of Follow Up Boss, Appfolio, and/or Transaction Room is a bonus. Experience with transaction coordination is a plus. Dialogue with clients will be mandatory so a good phone presence and customer service are paramount. This job is base plus bonuses based on individual and team performance. Capstone is a growing real estate brokerage that offers clients a better real estate experience through transparency, experience, and education. Our core values: Be Humble, Stay Curious, Show Up, Make The Call, and Level Up, are values our team tries to embody every day. We look forward to hearing from you!

Executive Assistant Senior Type: Public Job ID: 131060 County: East Maricopa Contact Information: Scottsdale Community College 9000 E. Chaparral Road Scottsdale, Arizona 85256 District Website Contact: SCC-HR Phone: ********** Fax: District Email Job Description: Executive Assistant Senior Job ID: 321983 Location: District Support Services Cntr Full/Part Time: Full Time Regular/Temporary: Regular Salary Range $60,136.00 - $78,176.50/annually, DOE Grade 116 Work Schedule Monday - Friday, 8am - 5pm Summer Hours: Monday - Thursday, 7am-6pm Work Calendar 12 Months Funding Information This is a grant funded assignment with a projected end date of 06/30/2030 with renewal based on available funds and the needs of MCCCD. Maricopa Summary 10 Colleges. Unlimited Opportunities. The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision-************************************************************************************************************************************************************************************************************** We focus on people-not profits. With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. ********************************* We don't just support our community-we help build it. We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County.**************************************** We believe our employees are our most valuable asset. Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix. Join us in making a real difference in the lives of over 140,000 college students each year. Benefits Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of *********************************************** available to eligible employees at MCCCD: Affordable and Comprehensive Benefits Package: * Nationwide Medical, Dental, and Vision Coverage * Paid Time Off: Vacation, Sick Leave, and Personal Time * 20 Paid Observed Holidays * Company-paid Life Insurance, AD&D, and Short-Term Disability plans, with the option to purchase supplemental coverage * ************************ including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions * Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b) * Tuition Reimbursement for employees and dependents * Annual Professional Development Funding * Flexible Work Schedules Employee Health & Wellness Programs: * District-Wide Wellness Program with Workshops and Webinars * Monthly Health & Wellness Calendar and Newsletter * Virta Diabetes Reversal Program, Support Groups, and Diabetes Empowerment Education Programs * Employee Assistance Program (EAP) * Sight-On-Site Eye Care Services * Mobile On-Site Mammography Screenings * Pre-Retirement Planning Events * Qualifying Employer for*************************************************************************** (potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full-time for an eligible employer) Job Summary The Executive Assistant Senior plays a key role in supporting the Vice Chancellor for Workforce and Economic Development and a dynamic division that leads major initiatives, including Workforce Development, the Maricopa Corporate College, and the Arizona Small Business Development Center. In this role, the Executive Assistant Senior is responsible for a wide range of administrative and project responsibilities that are essential to the department's success. This opportunity will use strong Excel and PowerPoint skills to create reports, presentations, and tools that help drive impactful results. As a trusted partner to the Vice Chancellor, the Executive Assistant Senior is a liaison to business, community, government, and educational leaders to build connections across the District, colleges, and external organizations to advance Maricopa's mission of workforce and economic development. Essential Functions 25% - Administrative and Project Support: * Oversees and provides advanced administrative and operational support for complex projects, workforce development efforts, and other assignments to advance the Vice Chancellor's priorities * Supports internal and external committees, task forces, and advisory groups by conducting research, compiling data, preparing statistical and narrative reports, and ensuring deadlines are consistently met * Maintains a thorough understanding of district initiatives to support informed coordination and communication 25% - Strategic and Program Coordination: * Assists the Vice Chancellor in the development and implementation of workforce and economic development plans, strategic initiatives, and programs using project management principles * Prepares agendas, reports, and supporting materials for meetings; records and distributes minutes; and ensures timely follow-up on action items * Coordinates communications and activities with district departments, colleges, educational institutions, community organizations, and the public 20% - Liaison and Issue Resolution: * Manages confidential and sensitive files, including matters involving the Governing Board, district and college operations, and controversial issues * Serves as a liaison between the Vice Chancellor's office and individual colleges, business, professional, community, and government groups, as well as internal stakeholders * Responds to and resolves complex inquiries and complaints, exercising sound judgment and decision-making within established laws, regulations, and policies 20% - Executive Communications and Scheduling: * Manages the Vice Chancellor's calendar, scheduling meetings, appointments, and travel arrangements * Screens and directs calls and visitors, ensuring appropriate follow-up and prioritization * Prepares, edits, and reviews correspondence, reports, presentations, and speeches, often involving confidential or sensitive information 10% - Budget and Operational Support: * Monitors financial and operational objectives by preparing and tracking action plans, budgets, and deliverables * Assists with resource management, process improvement, and system enhancements to support operational efficiency and strategic outcomes * Performs other duties as assigned Minimum Qualifications Bachelor's Degree from a regionally accredited institution in business administration and five (5) years varied and increasingly responsible office secretarial or administrative office support experience including public contact. A minimum of two (2) years of experience supporting a senior executive level manager. OR An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered. Desired Qualifications * Three (3) years or more of experience providing high-level executive administrative support in a higher education or public sector environment, with an ability to manage multiple priorities and meet critical deadlines, including preparing agendas, supporting materials, and accurate minutes, and ensuring timely follow-up on action items * Three (3) years or more of experience working independently and collaboratively in a fast-paced, results-oriented environment, maintaining accuracy, professionalism, and attention to detail * Three (3) years or more of experience exercising sound judgment, discretion, and confidentiality in managing sensitive or controversial information and communications * Three (3) years or more of strong organizational and analytical skills to conduct research, compile data, and prepare comprehensive reports, presentations, and correspondence * Demonstrated knowledge of project management principles and practices to coordinate complex administrative, workforce, and institutional initiatives in support of executive leadership * Proven interpersonal and communication skills, both written and verbal, to interact effectively with internal and external stakeholders, including senior leaders, faculty, staff, and community partners * Proficiency in office productivity and collaboration tools (e.g., Microsoft Office Suite, Google Workspace, project tracking or workflow systems) * Master's degree preferred Special Working Conditions May be required to work at multiple sites or locations. Possession of a valid Arizona Class D Driver's License may be required for some assignments. Positions in this class typically require: fingering, talking, hearing, seeing, and repetitive motions. Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. Work is routinely performed in an indoor office environment. How to Apply Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application. Additional materials will not be accepted after the job posting has closed. Missing materials or incomplete employment history will not be considered. Please ensure your materials clearly provide the following information. * Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position. * Indicate whether former or current employment is Full-Time or; * Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load) * Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position. * Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview. Posting Close Date Open until filled First Review Thursday, October 30, 2025 Applications received after the review date may not be screened EEO, Title IX, & Clery Act Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information. Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance." The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators. The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act. To apply, visit *************************** Copyright 2025 Jobelephant.com Inc. All rights reserved. **************************** jeid-183638b87cd36c4f97ee9a1f47fad61f Other: To apply please visit ***************************

Responsibilities Are you a highly organized, intuitive, and dependable professional who thrives in a fast-paced environment where no two days are the same? Do you take pride in being the steady hand behind a successful executive, balancing both professional priorities and personal responsibilities with discretion, initiative, and grace? We are looking for an experienced Executive & Personal Assistant to support a busy CEO who manages a demanding schedule involving travel, philanthropic leadership, and family commitments. In this pivotal role, you'll manage everything from calendar coordination and financial reporting to domestic and international travel arrangements and personal task management. You will also support the CEO and his wife in their ongoing service to Catholic charities and nonprofit boards. If you are detail-driven, solutions-focused, and comfortable operating with a high degree of confidentiality, we invite you to apply. Key Job Duties Prepare and deliver daily reports summarizing completed activities and upcoming tasks Actively manage the CEO's calendar and proactively resolve scheduling conflicts or present options to facilitate decision-making Provide support for the CEO's personal finances including donations, bill payments, check deposits at the local bank, errands, and phone communications Perform all administrative duties necessary to maintain the CEO and Executive Assistant office environment Work annually with accountants and investment entities to gather tax preparation materials and assist with information required for audits Arrange complex domestic and international travel for both personal and business purposes, including 3 to 5 international and 20 domestic trips annually Maintain familiarity with travel policies and vendor relationships, including use of AMEX Centurion services for premium travel coordination Job Duties Screen calls and respond to letters and emails on the CEO's behalf Coordinate conference calls, Teams meetings, and Executive Leadership Team meetings Prepare monthly personal expenses and revenue reports, travel reports, and related financial summaries Maintain files for correspondence, records, and personal matters, ensuring all confidential documents are handled with discretion Assist with reconciliation of corporate and personal credit card statements and monitor charges for accuracy and alignment with budgets Qualifications / Education Must be highly motivated, detail-oriented, and comfortable stepping outside defined job responsibilities as needed Team player with a collaborative spirit and willingness to assist across various levels of the organization Professional appearance and demeanor required Must have reliable personal transportation and a valid driver's license Availability to support the CEO and his wife with occasional evening or weekend communications or responsibilities Bachelor's degree preferred, or equivalent combination of education and relevant experience Skills Discreet and trustworthy with sound judgment in handling sensitive and confidential matters Proficient in Microsoft Word, Excel, Outlook, and PowerPoint Exceptional written and verbal communication skills, including notetaking and follow-up Strong problem-solving and prioritization abilities in dynamic environments Calm and composed under pressure with a high degree of emotional intelligence Able to work independently while managing multiple priorities efficiently Strong organizational and time management skills Able to evaluate processes and recommend improvements or alternative solutions Strong interpersonal skills and ability to maintain cooperative working relationships across internal teams and with external business associates Insight Investments, Corp. is an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, age, sexual orientation, gender identity, disability, veteran status, or any other protected classification. Division Insight Investments Not ready to apply? Connect with us for general consideration and updates on future opportunities.

Details: Job Title: Executive Assistant / Personal Assistant Location: Scottsdale, AZ 85255, with some travel to the East Valley, West Valley, and periodically Tucson and Las VegasHours: Approximately 40 hours per week, with flexibility for occasional evening and weekend meetings Pay: $40-$45 per hour DOEParking: Free in lot Type: Direct HireBenefits: Health, Dental, Vision, 401(k) with employer match, PTO, and reimbursement for work-related travel Start Date: Early November, with flexibility for an earlier start if preferred Job SummaryJoin a growing interventional radiology practice as an Executive Assistant / Personal Assistant supporting the CEO and President. This role is perfect for someone who is organized, proactive, and thrives in a fast-paced environment across multiple clinical sites, hospital, and cities. You'll play a key role in keeping physician executives focused, prepared, and efficient-while working in a collaborative and professional team environment. Responsibilities Provide direct support to two physician executives Manage and optimize complex schedules across multiple sites and cities (some travel required) Coordinate calendars (Outlook, Teams, TigerConnect, hospital platforms) Schedule and prepare meetings, travel, and events (including agendas & follow-up) Act as liaison with hospital administrators, staff, and external partners Provide professional and occasional personal support (appointments, reservations, errands) Assist with light financial tasks (payments, reimbursements, vendor coordination) Support additional physician partners and new staff onboarding Qualifications 3+ years of experience as an Executive Assistant or high-level administrative role Strong organizational, multitasking, and communication skills Proficiency in Microsoft Office (Outlook, Word, Excel, Teams) Ability to anticipate needs and work independently Professional presence, discretion, and flexibility Valid driver's license and reliable transportation Background check required

Country: United States of America Onsite U.S. Citizen, U.S. Person, or Immigration Status Requirements: Active and transferable U.S. government issued security clearance is required prior to start date. U.S. citizenship is required, as only U.S. citizens are eligible for a security clearance Security Clearance: Secret - Current At Raytheon, the foundation of everything we do is rooted in our values and a higher calling - to help our nation and allies defend freedoms and deter aggression. We bring the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today's mission and stay ahead of tomorrow's threat. Our team solves tough, meaningful problems that create a safer, more secure world. The Advanced Technology Strategic Business Unit (SBU) is seeking an Executive Assistant (Senior Coordinator, Admin) to provide high-level administrative support to multiple strategic programs within Advanced Effectors and Space SSBU. As an Executive Assistant, you will have a key role with a variety of responsibilities that fall within three main categories: Provide direct support to the Program Manager, provide as-needed support for over 400 program employees within the Programs and interface with staff across other Programs/Directorates within the Advanced Technology SBU. The Executive Assistant must exhibit the utmost level of professionalism and use strong interpersonal skills to build relationships with the Directorate leadership team. You will maintain a high degree of confidentiality and will need to exhibit discretion when handling sensitive information. This role is onsite in Tucson, AZ. Responsibilities to Anticipate: Manage calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minutes changes. Attention to detail is a must as multiple locations and time zones are employed. Work with other administrative personnel to coordinate meetings between various members of leadership who could be in multiple locations and/or time zones. Coordinate travel arrangements and complete expense reports and other associated tasking in a timely manner. Arrange for conference rooms, catering, audio/video and other essential services for meetings and conferences. Compile and/or assist in preparation of various documents including meeting minutes, presentations, reports, correspondence, and other materials. Submit visit requests via approved Raytheon tools. Process employee changes utilizing approved Raytheon tools. Attend meetings and other functions as requested. Plan and coordinate on-boarding and off-boarding activities for employees. Work with the admin team on various projects, as well as, assisting with improving processes where necessary. Perform a wide variety of intricate administrative duties requiring professionalism, tact, diplomacy, discretion, and sound judgement. Build and maintain good business relationships with managers and administrative personnel. Qualifications You Must Have Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience Administrative or office support experience in roles involving general administrative or office support tasks Experience with meeting coordination and logistics Active and transferable Secret U.S. government issued security clearance is required prior to start date with the ability to obtain program access after start Qualifications We Prefer Microsoft Office experience Time-management and prioritization skills Experience with calendar management, meeting scheduling and coordination, event planning and generation of travel and expense reports Ability to respond quickly and effectively to non-routine requests and situations. Ability to maintain confidentiality of information and data. Evidence of being a team player who can concentrate on multiple tasks at once. Experience in working independently as well as working in a team environment. Evidence of being a self-starter with the ability to take appropriate initiative and independent judgement for assisting leaders, customers, employees, and others. Comfortable working in a fast-paced environment Comfortable using technology such as Zoom and SharePoint, and open to learning new tools and technology Experience working with Raytheon tools, such as CAFM, ServiceNow, Concur, SAP/APEX, RTime, etc. Familiarity with Raytheon policies, procedures, forms, and processes What We Offer Our values drive our actions, behaviors, and performance with a vision for a safer, more connected world. At RTX we value: Safety, Trust, Respect, Accountability, Collaboration, and Innovation. Relocation assistance is not available for this position. Learn More & Apply Now! This position requires a security clearance. DCSA Consolidated Adjudication Services (DCSA CAS), an agency of the Department of Defense, handles and adjudicates the security clearance process. More information about Security Clearances can be found on the US Department of State government website here: ************************************************ Location Info: Tucson, AZ: ************************************************************** As part of our commitment to maintaining a secure hiring process, candidates may be asked to attend select steps of the interview process in-person at one of our office locations, regardless of whether the role is designated as on-site, hybrid or remote. The salary range for this role is 50,000 USD - 100,000 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate's work experience, location, education/training, and key skills.Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement.Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company's performance.This role is a U.S.-based role. If the successful candidate resides in a U.S. territory, the appropriate pay structure and benefits will apply.RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require RTX to shorten or extend the application window. RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance Act. Privacy Policy and Terms: Click on this link to read the Policy and Terms

Our Client is a global provider of healthcare products and services that help animal health and dental surgery practices measurably reduce the total cost of ownership associated with pharmacy and supplies. Position Overview: We are seeking a highly organized, proactive, and experienced Executive Assistant to support our CEO and a few other executives. This role requires exceptional multitasking abilities, attention to detail, and the capacity to manage sensitive and confidential information with discretion. The ideal candidate will be a master of efficiency, a problem solver, and a trusted right-hand to our executive team. Key Responsibilities: Calendar Management: Coordinate and manage the CEO's calendar, including scheduling meetings, appointments, and events. Ensure all engagements are well-organized and the CEO is adequately prepared. Expense Management: Upload and manage receipts in Abacus, ensuring accurate and timely expense reporting. Travel Arrangements: Plan and coordinate travel arrangements for the CEO and select executives, including booking flights, hotels, transportation, and itineraries. Handle any travel-related issues promptly and efficiently. Communication: Serve as the primary point of contact between the CEO, internal staff, and external stakeholders. Manage correspondence, screen calls, and respond to inquiries as appropriate. Meeting Planning, Budgeting, and Coordination: Organize and prepare for meetings, including drafting agendas, taking minutes, and following up on action items. Research and book offsite meeting locations, hotels, and restaurant reservations. Document Management: Maintain and organize confidential files, records, and documents. Prepare reports, presentations, and other documents as needed. Ability to manage and track project budgets year over year. Office Management: Assist with office management tasks, coordinating with the office manager to ensure smooth operations and handling any office needs such as kitchen supply/food ordering, conference room scheduling, etc. Will require local travel between HQ Office and warehouse location when needed. Special Projects: Provide support for special projects and initiatives as directed by the CEO and executive team. This includes creation and management of project boards using Monday, Excel or other tools as directed by Executive Leadership. Relationship Management: Build and maintain positive relationships with clients, partners, and other stakeholders. Event Coordination: Assist with all employee/HQ based event planning and coordination such as researching locations, requesting quotes, arranging meals, decorating/setting up the space, greeting guests. Managing expenses for all events to ensure budgetary guidelines are met and achieved. Swag and Employee Gifting: Help manage, order and distribute employee onboarding kits, packing and mailing of swag items to the field based team. Qualifications: Experience: Minimum of 5 years of experience as an Executive Assistant, preferably supporting C-level executives. Education: Bachelor's degree in Business Administration, Management, or a related field is preferred. Skills: Exceptional organizational and time-management skills. Strong written and verbal communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with expense management software, preferably Abacus. Ability to handle sensitive and confidential information with discretion. Strong problem-solving skills. Exceptional attention to detail and accuracy. Creative and willing to provide ideas that benefit the team culture. Ability to work independently and prioritize tasks effectively. Personal Attributes: High level of professionalism and integrity. Strong interpersonal skills and the ability to work effectively with diverse groups. Proactive and resourceful with a positive attitude. Ability to thrive in a fast-paced, dynamic environment. Requirements: 8 am - 5 pm in Scottsdale Headquarters office. Evening and/or weekend availability 2-3 times/year when assisting with local event or meeting coordination. Location: Scottsdale, AZ Benefits: Open PTO; including 9 observed holidays. Medical, dental, and vision insurance are progressively paid by the company. Free after year 3. Health Savings Account Flexible Spending Accounts; Health Care and Dependent Care. 401K with generous company contribution- Safe Harbor Contribution Company paid long-term disability and life insurance Employee Assistance Program United Pet Care pet coverage Gym membership stipend Salary: $75-$85k Per Year DOE (Exempt Salary Position) Required Skills: Discretion Surgery Document Management Arranging Attention To Detail Excel Membership Pharmacy Travel Arrangements Special Projects Savings Event Planning PowerPoint Packing Reservations Onboarding Ownership Salary Healthcare Supply Travel Transportation Expenses Interpersonal Skills Insurance Availability Budgeting Presentations Records Education Administration Scheduling Research Software Planning Microsoft Office Leadership Business Communication Management

onsemi is seeking a highly motivated Executive Assistant to the CEO/CFO who will be responsible for providing impeccable executive administrative support to the CEO and CFO in our Scottsdale, AZ location. The successful candidate must possess the ability to stay several steps ahead and anticipate the needs of both the Chief Executive Officer (CEO) and Chief Financial Officer (CFO), in a very fast paced, high-growth, dynamic, global corporate setting. We are looking for someone who takes immense pride in being an Executive Assistant by being self-motivated to do the best work in a culture that is mission, values, and results driven. Responsibilities Provide confidential, comprehensive administrative support to CEO, CFO and Executive Chief of Staff (CoS). Works closely and effectively with the CEO, CFO & CoS to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Experience managing multiple complex calendars with focus on proper allocation of executive availability and valuable time. Ability to coordinate meetings with other high-level executives to ensure correct participation of executive team members. Coordinate all executive team meetings and assist with staff meetings and events as needed. Interact with board members. Assist with coordinating meetings, catering, ground transportation, hotel, dinner, etc. for board members during board meeting timeframes which meet quarterly. Comprehensive knowledge of managing domestic and complicated international travel (air, rail and ground transportation) arrangements, including processing of passport and visa travel requirements. Coordination of domestic/international travel with other Executive assistants to ensure efficient travel among the CEO's direct staff. Prepare and submit expense reports. Create and maintain department organization charts. Manage multiple tasks and projects, prioritizing daily procedures to ensure completion according to strict deadlines. Provide complete meeting support, including meeting set up, catering, attendee participation, materials preparation. Field incoming mail, calls, and other correspondence directed to CEO/CFO. Prioritizes conflicting needs; handles matters expeditiously, proactively, often with tight deadlines. Preparation of purchase orders. Coordination with Investor Relations team to ensure Executive conference attendance. Qualifications Bachelor's degree or equivalent experience At least 10+ years' experience successfully supporting a CEO, CFO, C-Level Executives or EVPs Advanced MS Office skills (Word, Outlook, Excel, PowerPoint, SharePoint and Teams) Extremely detail-orientated, highly organized and results driven Highly motivated self-driven who demonstrates the ability to work with little to no supervision Excellent problem-solving skills and ability to creatively find solutions and implement ideas effectively Excellent interpersonal, written and verbal communication skills with ability to interface with all levels of the organization. Approachable, positive disposition, strong time management, attention to detail, and multi-tasking skills. Ability to set priorities and manage multiple tasks for multiple team members at the same time. Ability to work in a fast paced, change-oriented, problem-solving environment

Overview Elevate your career with a team that truly cares. Join a company that sees a better way for healthcare by being patient advocates, following evidenced-based clinical practices, caring for people holistically, improving continuity of care and providing nurturing surroundings that encourage and inspire. The Executive Assistant to the Executive will perform a wide range of complex administrative support functions for them, including preparation of presentation materials and other items such as: calendar management, correspondence, reports, and spreadsheet applications. Why Choose Alumus? •Raising the Bar for Senior Healthcare: We aim to provide the best service to our patients and their families in the Senior Healthcare Industry. Our service is particularly attuned to the needs of seniors and their families, offering compassionate, personalized care that enhances their quality of life. We continually strive to evolve and improve our offerings, ensuring that we stay at the forefront of senior healthcare excellence.•History of Success: Alumus has grown into managing and operating four distinct healthcare companies, with over 1,200 clinicians and associates serving patients and their families in Arizona, Washington, and Oregon.•Opportunities for Growth: Many of our long-standing employees had humble beginnings and have grown their career with Encore Communities.•Comprehensive Benefits: Access to comprehensive benefit coverage plans to ensure your health and well-being are prioritized. •Generous PTO: Enjoy ample paid time off to recharge and pursue personal endeavors, fostering a healthy work-life balance.•Tuition Reimbursement: Invest in your professional development with our tuition reimbursement program, empowering you to advance your skills and knowledge.•Collaborative, Supportive Team: Join a team of passionate professionals dedicated to our core values, including prioritizing people, delivering exceptional customer experiences, embracing optimism, and executing best practices.•Inclusive, Diverse Work Environment: Experience a workplace where all employee's unique contributions are celebrated and valued, fostering an environment of inclusivity and diversity. Responsibilities • Provides day-to-day administrative and project support the CEO. • The EA is responsible for managing the personal schedule, coordinating strategic business activities, and assist with personal projects. • Ensures that various administrative tasks are done in an effective and efficient manner; including copying, reviewing outside mail, drafting correspondence, screening phone calls and maintaining files as needed. • Demonstrates the ability to achieve high performance goals and meet deadlines in a timely manner. • Discretion and confidentiality are paramount. • Requires interaction with both internal and external customers to coordinate a variety of complex meetings, trainings and activities. • Manages internal and external contacts for assigned executive, proactively understanding who they are, which are priority contacts, and keeping track of periodic communication needed for priority contacts. • Anticipates the executive's needs and proactively brings together appropriate people and resources to support the executive in addressing issues. • Process/compose correspondence/reports for the executive and/or executive team, if requested. • Acts as the lead or liaison for the assigned executive in preparation for meetings, including tracking, monitoring and following the progress of open action items, drafting the agenda, setting the timetable and producing accurate minutes at each meeting. • Processes and maintains expense reports and other various reports. • Coordinates travel arrangements for various personnel, as requested. • Assist with the creation/modification of presentations, spreadsheets and other various ad-hoc reports and special projects as needed. • Conduct research, obtain quotes, etc., and assemble and analyze data to prepare reports and documents. • Obtains print, supplies, etc. from external/off-site vendors. • Facilitate registration for conferences, seminars, webinars, etc. Qualifications High School Diploma or equivalent. Bachelor's degree is preferred. • Minimum of five (5) years administrative/secretarial experience supporting a high-level executive position. • Advanced proficiency in Microsoft Office Site (Word, Excel, PowerPoint, Outlook). • Notary experience preferred, not required. • Bookkeeping and basic accounting principles. • Excellent organizational skills. • Strong interpersonal skills and the ability to build relationships with internal and external business partners, stakeholders, and staff. • Ability to quickly adapt to a fast-paced environment. • Exceptional written and verbal communication skills. • Familiarity with or willingness to quickly learn various software and artificial intelligence platforms to include (but not limited to): Microsoft 365 Copilot and ChatGPT. • Must work well in a team environment, be able to represent Sante with professional courtesy and acumen and conduct business with few errors/misses. • Positive attitude and self-motivation, strong accountability and ownership. • Team and service oriented, enjoys supporting a senior executive while being part of/contributing to a broader team. • Proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications and opportunities from external and internal sources and organize and maintain administrative processes is essential to this position. • Ability to be flexible and provide support during evenings and/or weekends, on occasion/as needed. Benefits • Comprehensive benefits coverage including medical, dental, vision, life insurance, PTO and paid holidays, with 401(k) with match.• On Demand Pay - work a shift get paid the same day!• Employee Referral Bonus Program• Flexible Schedule• Tuition Assistance EEO EQUAL EMPLOYMENT OPPORTUNITY: It is the policy of our organization to provide employment opportunities to all persons based solely on ability, regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity or disability. When requested by a candidate, reasonable accommodations will be made in order for an otherwise qualified applicant with a disability to participate in any phase of the recruitment process. Please contact ****************** to request an accommodation. Requests should be made 24 hours in advance or as early as possible to allow time to arrange the accommodation. Pay Range USD $50,000.00 - USD $55,000.00 /Yr.

We are seeking a dedicated and hardworking Office Executive II to lead a team of 35+ people for our Phoenix, AZ office. This is an outstanding opportunity to provide visionary and collaborative leadership that is integral to our success. As a recognized leader within the Phoenix and Arizona market, you'll be actively involved in client meetings and professional functions. Our ideal candidate will work closely with the Region Director and other members of the leadership team to coordinate and accurately address all business activities. You will be accountable for office-level performance, ensuring detailed execution and success. The candidate will LEAD the Phoenix, AZ operation while coordinating across the state in all facets including: Strategic Business Planning Financial Management Technical Oversight Staff Development Business Development Quality Assurance Client Management Community Engagement Leading the People: Build an inspiring team environment with an open communication culture. Set clear goals, delegate tasks, and closely implement deadlines for your team. Encourage team members to excel and achieve outstanding results. Listen to team members' feedback and resolve any issues. Recognize training gaps and provide mentorship to cultivate an outstanding team. Identify and develop emerging talent and leadership to build upward opportunities and succession planning. Lead 5-6 direct reports (Department Managers), ensuring they perform to the highest standards. Recognize high performance and reward accomplishments to keep the team motivated. Suggest and coordinate team-building activities to cultivate a collaborative spirit. Managing the Business: Grow office revenue and profit, ensuring financial goals are met. Coordinate successful contracting and project execution, collaborating closely with support staff. Stay current with industry knowledge to leverage Michael Bakers positioning for opportunities. Ensure staff works in an efficient and profitable manner, delivering high-quality work in the most effective way. Promote work share and develop a balanced office portfolio reflective of Michael Baker International's enterprise. Deliver the vision through the planning and execution of the annual business plan. Set clear and substantiated operational performance goals and metrics. Use Michael Baker Key Performance Indicators to regularly monitor and develop team performance. Report on metrics, identifying challenges and solutions as well as opportunities. Satisfying the Clients: Develop strategies with your team and other regional and national leaders that optimize growth and opportunity, benefiting all parties. Maintain, attract, and establish substantial and successful client relationships while growing relationships with industry leaders, competitors, teaming partners, and elected/appointed officials. Fully understand the Company's capabilities and possess the ability to sell and cross-market services. Help to multi-line key clients, continually bringing in new work and growing backlog. Determine direction and lead market awareness, including involvement in professional associations, technical articles, conferences, and boards. REQUIREMENTS Proven excellent communication skills and experience in community and professional leadership. Solid background in Transportation, Structural/Bridge or Municipal Operations and Business Development experience Bachelor's degree in Engineering, Planning, or a related field from an accredited program. Proven experience in Engineering or Project Management. 10+ years of experience leading and supervising personnel. 10+ years actively engaged with client management and business development. Experience managing a P/L preferred Established market relationships targeted to the Arizona marketplace. Experience with local, state, and/or Federal agency procurement and contracting. Proficiency with MS Office Suite and Oracle-based ERP Project Financial Reporting System COMPENSATION The approximate compensation range for this position is $155,529- $269,431 per year. This compensation range is a good faith estimate for the position at the time of posting. Actual compensation is dependent upon factors such as education, qualifications, experience, skills, and physical work location. BENEFITS We offer a comprehensive benefits package including: Medical, dental, vision insurance 401k Retirement Plan Health Savings Account (HSA) Flexible Spending Account (FSA) Life, AD&D, short-term, and long-term disability Professional and personal development Generous paid time off Commuter and wellness benefits #LI-TS2 #LI-HYBRID

The Administrative Support Specialist ensures our Flagstaff facility runs like a well-oiled machine. You'll manage front-desk operations, serve as the first point of contact for employees and external partners, and coordinate administrative workflows. You'll also partner closely with our Cookeville headquarters to process HR paperwork, route accounting documents, and liaise with IT for system setups and troubleshooting. Your work will be pivotal in maintaining compliance, accurate record-keeping, and timely communication across both sites. Responsibilities: * Manage inbound calls, route inquiries, and maintain a professional front-desk presence * Greet visitors, coordinate meeting room logistics, and handle mail sorting/distribution * Prepare, review, and file shipping documents, including bills of lading, packing lists, and export forms * Enter shipping data into ERP system and track logistics metrics for weekly reports * Maintain office supply inventory, negotiate with vendors, and submit purchase requisitions * Assist in onboarding: collect new-hire paperwork, set up benefits enrollment, and schedule orientation sessions * Route invoices, expense reports, and purchase orders to Cookeville accounting; follow up on approvals and discrepancies * Coordinate with IT for hardware provisions, software installations, user account setups, and front-line troubleshooting * Implement and maintain standard operating procedures for administrative tasks * Plan and execute on-site events, training sessions, and safety meetings, liaising with HR and facilities teams Skills & Qualifications: Required * High school diploma or equivalent * 2+ years of administrative or office coordination experience, preferably in manufacturing, logistics, or distribution * Proficiency with Microsoft Office (Word, Excel, Outlook) and comfort learning ERP systems * Excellent organizational skills, attention to detail, and ability to prioritize competing tasks * Strong written and verbal communication skills, with a customer-focused mindset * Proven ability to work independently and as part of a cross-functional team Preferred * Associate's degree in Business Administration, Office Management, or related field * Experience with shipping software (e.g., UPS WorldShip, FedEx Ship Manager) * Familiarity with HRIS and basic accounting processes * Exposure to lean manufacturing or Six Sigma methodologies * Basic understanding of IT hardware/software lifecycles and ticketing systems Working Environment & Schedule * Fully onsite Schedule TBD * Fast-paced manufacturing floor atmosphere; occasional heavy lifting (up to 25 lbs) when handling office supplies or shipping materials Benefits: As a direct hire, we offer a competitive salary and a comprehensive benefits package including, but not limited to: * Health, Vision and Dental Insurance * Health Savings and Flexible Spending Accounts * 401k with Company match * Company Paid Life Insurance * Short-Term and Long-Term Disability * Paid Holidays * Paid Time Off * Tuition Reimbursement * Wellness Programs & Health Premium Discounts

Base Compensation: Starts: $17.00 Respond to Vendor Calls, fill in as back-up, greet and assist guests Answer phones, return voice mail messages and direct calls Respond to emails, schedule, and prepare office meetings, and assist with training. Clerical work (copy, scan, file, etc.), conduct INTAKE Interview with potential clients Follow up on client calls Back-up as needed for DSP Other projects as assigned by the manager