Executive assistant jobs in Asheville, NC - 31 jobs

The Senior Executive Assistant provides high level support in a variety of administrative duties and will primarily support the President and CEO of HomeTrust Bank and the Board of Directors. In this role, no day will be quite the same, and you will be exposed to all areas of the banking industry. The ideal candidate will possess discretion and confidentiality, strong multi-tasking skills and excellent attention to detail along with outstanding service-orientation and mature judgment. The Senior Executive Assistant's role is to leverage time of the President and CEO through logistical coordination of activities and needs. This individual will be a highly organized collaborative team player with a strong work ethic. This role is located on-site at our corporate headquarters. Key Responsibilities / Essential Functions * Acts as gatekeeper for the President and CEO of the Bank through verbal and written correspondence, providing proactive calendar management, prioritizing conflicting needs to maximize efficiency. * Be able to communicate professionally and promptly with bank stakeholders including but not limited to investors, investment bankers, other CEO's and regulatory agencies. * Serve as the liaison between the bank's board of directors and the bank. Additionally, is the "go-to" person for the board of directors. * In coordination with the Corporate Experience and Events Coordinator is the lead for all offsite Board meetings, annual stockholders meeting, and Asheville based offsite meetings for the Operating Committee. Works with the CEO in coordinating speakers and event budgets. Works with the Corporate Experience and Events Coordinator on space, caters and other such items. * Coordinates complex travel arrangements and schedules. * Proactively inputs invoices and prepares monthly expense reports. * Coordinates and orders delivery / pick-up of catered meals, supplies, specialty items to support meetings and business needs * Conducts research and prepares necessary spreadsheets and reports for broad range of business projects. * Provides administrative support for the Board of Directors and all Board Committees, including attending all meetings, taking minutes, providing regulators and internal audit with requested information. * Responsible for the coordination and compilation of all Board and Board committee meeting materials. * Ensures Board reports are accurate, completed, and distributed/uploaded in a timely manner. * Prepares complex PowerPoint Presentations, Excel spreadsheets, and Word documents with accuracy and with design to make information visible and useful. * Manages Board travel arrangements for conferences and meetings. Supervises arrangements assuring logistics for group meetings are completed. * Schedules and coordinates all executive business meetings, retreats, and presentations. * Collaborates with Corporate Experience and Events Coordinator for all offsite Board meetings, group outings, and events. Preparations include organizing program, securing caterers, coordinating speakers, setting and maintaining event budget. * May be asked to run errands, such as purchasing required supplies, and other tasks to assist in daily activities. * Maintains adequate supply of office materials, includes completing inventories and placing orders for materials. * Manages and distributes mail for the corporate location. * Assist other departments with projects and assignments as needed. * Maintain confidentiality and security of sensitive information. * Develop strong working relationships with co-workers across the bank * Other duties as assigned Job Requirements Education: * Associates Degree required. Required: * 3-5 years of previous experience in executive support or administrative environment. * Demonstrated knowledge of executive office procedures. * Must have advanced level skills in Microsoft Office Suite: Excel, Word, Outlook and PowerPoint. * Ability to build rapport quickly and effectively across various lines of business and with various levels of employees. * Ability to communicate in a positive and effective manner in one-on-one and in small group meetings or presentations * Ability to listen to and/or convey detailed or important instructions or ideas accurately and quickly * Ability to think and act independently within guidelines and limitations of Bank policy and assigned personal authority * Exceptional communication skills with emphasis on listening, writing, and problem-solving skills. * Ability to prioritize duties and work independently with minimal supervision. * Must be self-motivated and have the ability to respond quickly under heavy deadline demands at any time. * Ability to deal with frequent change, delays or unexpected events with professionalism and polish. * Maturity to manage highly confidential information and materials. * Strong attention to detail with emphasis on accuracy and presentation. * Ability to meet designated deadlines while remaining flexible to changing assignments. * Some industry knowledge and experience of Bank operations, policies, procedures, and regulations is a plus. * While this role's primary schedule is Monday-Friday 8-5, flexibility is required to work outside of normal business hours to support various needs of the President and CEO, and the Board of Directors. About HomeTrust Bank HomeTrust Bank, founded in 1926, is a North Carolina chartered, community-focused financial institution committed to providing value-added community banking through online/mobile channels and multiple locations in Virginia, North Carolina, South Carolina, and Tennessee. Learn more at ************ Apply today to take your first steps towards joining this talented population of employees within a growing organization. Work Environment, Physical Requirements The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. HomeTrust Bank promotes an equal employment opportunity workplace which includes reasonable accommodation of qualified applicants and employees. * Work schedule is typically 8:30 AM to 5:30 PM with earlier and/or later hours required as needed. * This job operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, and fax machines. * Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. * Physical activity requiring reaching, sifting, lifting up to 25 lbs., finger dexterity, grasping, feeling, repetitive motions, talking and hearing are required. * The employee will frequently communicate and must be able to exchange accurate information with others. * The employee may need to move around their office to attend meetings and to access files, machinery or other job-related tools. DISCLAIMER: HomeTrust Bank is an evolving company. As such this job description is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned. HomeTrust Bank values and promotes diversity and inclusion in every aspect of our business and at every level within the company. We recruit, hire, and promote employees based on their individual ability and experience and in accordance with Affirmative Action and Equal Employment Opportunity laws and regulations. Our policy is that we do not discriminate on the basis of race, color, gender, national origin, religion, age, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, pregnancy, marital status, status as a protected veteran, or any other status protected by federal, state, or local law.

**Introduction** Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized. Submit your application for the opportunity below:Executive AssistantMission Hospital **Benefits** Mission Hospital offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include: + Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation. + Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more. + Free counseling services and resources for emotional, physical and financial wellbeing + 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service) + Employee Stock Purchase Plan with 10% off HCA Healthcare stock + Family support through fertility and family building benefits with Progyny and adoption assistance. + Referral services for child, elder and pet care, home and auto repair, event planning and more + Consumer discounts through Abenity and Consumer Discounts + Retirement readiness, rollover assistance services and preferred banking partnerships + Education assistance (tuition, student loan, certification support, dependent scholarships) + Colleague recognition program + Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence) + Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income. Learn more about Employee Benefits (********************************************************************** **_Note: Eligibility for benefits may vary by location._** We are seeking a an Executive Assistant to support us in providing all patients with high quality, efficient care. We are an amazing team that works hard to support each other and are seeking a phenomenal addition like you to support our administrative leadership. We want you to apply! **Job Summary and Qualifications** Coordinates the work flow of Executive Staff by providing administrative and secretarial support. Essential Accountabilities: + Coordinates all phases of work to support Executive Staff in carrying out their management duties. + Schedules and coordinates meetings. + Performs routine functions to maintain an organized and efficient office environment. + Provides excellent customer service. **What qualifications you will need:** Required Education: Associate degree in secretarial sciences or equivalent combination of education and experience required. Demonstrates competencies within 60 days of hire to substitute the education experience. These competencies are provided below. Preferred Education: Bachelors degree Preferred License: Notary public Required Experience: Seven or more years of progressive administrative, office management or executive secretarial experience. Required Competencies: + PROFESSIONALISM/SERVICE-DELIVERY: Positively represent Mission Health System, Senior Leader, and area service line with a high level of professionalism, knowledge of organizational vision, and confidentiality. + PLANNING/ORGANIZING: Effectively manage, organize and prioritize administrative functions, resources, and related events in a fast-paced environment to support Senior Leader + CONTINUOUS IMPROVEMENT: Ability to make quick decisions under pressure, identify and anticipate issues independently, determine appropriate course(s) of action, and implement solutions + TECHNICAL PROFICIENCY: Demonstrate proficiency in MS Office applications, telecommunication system, AV equipment, and other relevant information systems + RELATIONSHIP BUILDING: Work cooperatively and productively with Senior Leader, Executive Assistants, Department Leadership, diverse staff (at all levels), customers, and others to achieve results + PROFESSIONAL DEVELOPMENT: Demonstrate a commitment to professional development by proactively seeking opportunities to develop new capabilities, skills, and knowledge; acquires the skills needed to continually enhance his/her contribution to Mission Health System and to his/her respective profession + COMMUNICATION: Clearly convey and receive messages to meet the needs of all constituents through listening, interpreting and delivering excellent verbal, non-verbal, written and electronic communications + LEADING CHANGE: Applies innovative thinking and leads others in approach to role responsibilities and to improve processes, methods, systems or services + OPERATIONAL KNOWLEDGE: Demonstrate detailed knowledge of organizational operations, procedures, policies, and regulatory compliance standards + ACCOUNTABILITY: Hold self and others accountable for measurable high-quality, timely, and cost-effective results and accepts responsibility when appropriate Mission Hospital (********************************************************* , a member of Mission Health, an operating division of HCA Healthcare, located in Asheville, North Carolina, serves as the regional tertiary and quaternary care center in Western North Carolina and the adjoining region. Mission Hospital is licensed for 815 beds and is the region's only trauma center, comprehensive stroke center, Level III neonatal intensive care unit, and includes the only children's hospital in Western North Carolina. Mission Hospital is also a Magnet designated hospital for nursing excellence. HCA Healthcare has been recognized as one of the World's Most Ethical Companies by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses. "There is so much good to do in the world and so many different ways to do it."- Dr. Thomas Frist, Sr. HCA Healthcare Co-Founder If you find this opportunity compelling, we encourage you to apply for our Executive Assistant opening. We promptly review all applications. Highly qualified candidates will be directly contacted by a member of our team. **We are interviewing - apply today!** We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

The Executive Assistant to the CEO serves as the primary strategic partner for the President/CEO. This individual is responsible for ensuring the CEO's office operates with peak efficiency, reflecting the group's core focus: to improve the quality of life for employees, customers, and the community. Key Responsibilities Strategic Liaison & Representation: Serve as the primary point of contact for internal leadership (General Managers) and external community stakeholders. Represent the CEO and the Hunter family at community events or meetings when necessary to maintain the group's regional reputation. Executive Operations: Manage the CEO's complex calendar, prioritizing high-impact strategic meetings over routine administrative tasks. Prepare high-level executive briefs, reports, and presentations for brand-specific performance reviews. Business Intelligence & Analytics: Monitor and audit key performance indicators (KPIs) across group databases to flag trends for executive review. Develop and maintain tracking systems for CEO-led "Continuous Improvement" initiatives. Culture & Legacy Management: Oversee the execution of employee recognition programs that uphold the group's four core values. Coordinate family legacy projects and community outreach efforts. Compensation & Benefits Salary Range: $70,000 - $85,000 per year (Commensurate with executive-level experience). Health & Wellness: Health insurance, plus Dental and Vision. Future Security: 401(k) with company match. Time Off: Paid time off and holidays. Perks: Employee discounts and professional development opportunities. Required Qualifications Experience: Proven experience as an Executive Assistant to a CEO or C-Suite executive, preferably in the automotive or high-volume retail sector. Technical Mastery: Advanced proficiency in Microsoft Excel and data management tools; familiarity with workflow automation is highly preferred. Communication: Exceptional written and verbal communication skills with the ability to mirror the CEO's professional and community-focused voice. Core Value Alignment: A demonstrated history of Honesty, Continuous Improvement, a Strong Work Ethic, and a Positive Attitude.

We are excited to extend an invitation to an enthusiastic individual who will serve as our Home Health Care Executive Administrator at our newest office in Asheville, NC office. This person will manage the day-to-day operations, ensure compliance within our network of home health aides and clients in the area, and train new team members to carry out the purpose of Village Caregiving within its scope. Village Caregiving is the largest privately owned caregiver agency in the country, serving nearly 70 communities in 20+ states. This is an opportunity for a self starter and a leader. Home Health Care Executive Director BENEFITS/PAY: - $70,000-$100,000 Salary/Annual Compensation (bonuses and salary) - Full Medical, Dental and Vision Insurance - Flexible PTO and schedule - Accident Insurance - Hospital Insurance - Short-term Disability (STD) Insurance - Critical Illness Insurance - Whole Life Insurance - Structured Quarterly Growth Bonuses - Annual and Monthly Bonus Opportunities Home Health Care Executive Director Responsibilities include: - Growth and maintenance of client referral sources - Initiating and contributing to outreach efforts within the community - Hiring staff with a sense of urgency to meet demand for services - Creating effective schedules for caregivers and clients - Prioritizing exceptional service for our clients - Driving growth of the assigned territory by running it like you own it - Valuing and recognizing employee engagement - Fostering a supportive, communicative work environment - Ensuring adherence to industry regulations, state requirements, and internal standards - Demonstrating a working knowledge of Village Caregiving's services, processes, and compliance requirements - Cultivating a strong internal networking culture that proactively collaborates with colleagues and the executive team The Executive Director will be someone we can hold accountable for doing the right thing and using common sense when dealing with clients, employees, and colleagues. We are seeking an individual who embodies a passion for making a positive difference, displays an innate desire for a managerial position, carries an entrepreneurial spirit, and can thrive either alone or in a collaborative environment. Join us in creating a fulfilling and enriching caregiving experience for our clients while cultivating an environment where our team members can flourish. Your commitment will be met with the opportunity to make a significant difference and be part of our remarkable journey. JOB TYPE: Full-time, M-F Home Health Care Executive Director WORKING CONDITIONS: - Normal office environment - Flexible schedule with the opportunity to sporadically work from home - On-call Home Health Care Executive Director MINIMUM KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: - Previous management experience preferred - Ability to professionally represent Village Caregiving in verbal and written communication. - Capable of using common sense to problem solve. - Comfortable navigating difficult conversations. - Exhibits business acumen. - Demonstrated ability to make sound decisions. Village Caregiving, LLC, headquartered in Barboursville, WV, is a dedicated non-medical in-home caregiving business committed to helping individuals age comfortably within their homes. We specialize in assisting with essential activities of daily living (ADLs), encompassing eating, bathing, dressing, toileting, mobility, and continence. With a robust presence spanning 50+ offices from Baltimore, MD, to Boise, ID, we're dedicated to enhancing the lives of our clients. For more information, please visit our website or our YouTube and Instagram pages: ********************************* ********************************************** ******************************************* Village Caregiving LLC is proud to have an engaged and inclusive culture and to promote and ensure equal employment opportunity in all employment decisions regardless of race, color, gender, national origin, religion, age, disability, sexual orientation, gender identity, military status, veteran status, or any other legally protected status.

Take your career to the next level! In the last few years our goal has been expansion, creating growth opportunities for many of our team members. Not only are we serious about growth, but we are also serious about helping our customers during hard financial times. We take pride in providing solutions and offering a helping hand, not only to our customers but also to the communities we serve. As we continue to expand and grow into a national leader in consumer financing, we invite you to consider joining our team. If you're passionate about making a meaningful impact in people's lives and bringing a personal touch to finance, we'd love to have you on board! Job Purpose The Executive Assistant provides high-level administrative support to the CEO and executive leadership team. This role ensures efficient operations by managing schedules, coordinating meetings, preparing reports, and handling confidential information with discretion. The Executive Assistant acts as a liaison between executives and internal/external stakeholders, ensuring smooth communication and workflow. Duties and Responsibilities * Manage and maintain executive calendars, including scheduling meetings, travel arrangements, and event coordination. * Prepare and edit correspondence, reports, presentations, and other documents for executive review. * Screen and prioritize incoming communications (emails, calls, mail) and respond on behalf of executives when appropriate. * Coordinate board meetings * Maintain confidential files and records in compliance with company policies. * Assist with special projects and research as requested by executives. * Liaise with internal departments and external partners to ensure timely completion of tasks. * Monitor deadlines and follow up on action items to ensure accountability. * Handle expense reporting and budget tracking for executive office. * Other duties as assigned. Minimum Qualifications * 3+ years of experience as an executive assistant or in a similar administrative role. * High school diploma or equivalent (Associate or Bachelor's degree preferred). * Must pass pre-employment screening. Preferred Qualifications * 5+ years supporting C-level executives. * Proficiency in project management tools and advanced MS Office skills. * Ability to handle sensitive information with discretion. Critical Competencies * Strong organizational and time management skills. * Excellent verbal and written communication skills. * High level of professionalism and confidentiality. * Proficient in MS Office Suite and virtual collaboration tools (Teams, Zoom). * Ability to prioritize tasks and work independently under pressure. Working Conditions This position works in an office environment with occasional remote work flexibility. Regional is an equal opportunity employer and does not discriminate on the basis of race, color, religion, creed, national origin, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, transgender status, age, disability, genetic information, veteran status, uniform service, or any other characteristic protected by applicable law ("Protected Characteristics"). Regional's policy of non-discrimination applies to all phases of the employment process and relationship, including, but not limited to, recruitment and selection; compensation and benefits; professional development and training; promotions and opportunities; transfers; social and recreational programs; layoff; and terminations.

Posting Number temp hourly1199P Quick Link for Internal Postings *********************************** Classification Title Working Title Administrative Support Specialist (T00447) Department Human Services Salary Range $21.46/hour for 8 months Posting Information The primary location of this position is on the main Cullowhee, NC campus This is a time-limited; grant-funded position. Continuation of employment is contingent upon the availability of funding. The position is currently funded through August of 2026 as part of the Project Discovery-Talent Search grant. Project Discovery-Talent Search is a federally funded program that identifies and assists students from disadvantaged backgrounds who have the potential to succeed in higher education. The program provides academic, career, and financial counseling to its participants and encourages them to graduate from high school and continue on to and complete their postsecondary education. The program publicizes the availability of financial aid and assist participants with the postsecondary application process. The administrative support specialist will serve as an overall subject matter expert in administrative and program support regarding processes and procedures that pertain to Talent Search. The position involves extensive coordination and support of program components including programming, data management and reporting, and support for other staff members. Knowledge, Skills, & Abilities Required for this Position The administrative support specialist reports to the director and possesses a significant knowledge of operations, policies, and procedures that are necessary for the efficient operation of the program. The employee functions independently of regular supervision and is a self-starter, responsible for the completion of work in a manner that requires decision making and meeting deadlines. The work also involves responsibility for ensuring compliance with established guidelines and responding within established time frames; and knowledge and use of a variety of Office software and systems. The administrative support specialist will be a process and procedure expert and has supervisory responsibility of student workers and contracted workers. Must possess the ability to coordinate multiple projects simultaneously. Excellent organizational skills and understand how to prioritize and reprioritize tasks as they come in to the office. Must possess the ability to communicate effectively in both written and oral formats. Minimum Qualifications High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience. Preferred Qualifications Posting Text Open Date 12/15/2025 Close Date 01/20/2026 Open Until Filled No Special Instructions to Applicants Applicants must apply online. PLEASE COMPLETE ALL AREAS OF THE APPLICATION. INCOMPLETE APPLICATIONS MAY NOT BE GIVEN CONSIDERATION IN THE REVIEW PROCESS. Qualified applicants will be contacted by the department directly if selected for interview. Please Note: Temporary employees are paid bi-weekly on an hourly basis and do not receive benefits. Background/E-Verify Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Western Carolina University uses E-Verify to confirm employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit ********************* Proper documentation of identity and employability are required at the time of employment. Credential Verification All new employees are required to have listed credentials/degrees verified within 30 days of employment. All new employees who will be teaching are required to provide official transcripts within 30 days of employment. Transcripts should be provided for the highest earned degree and/or the degree which is being used to satisfy credential/qualification requirements. EOE Western Carolina University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race; color; ethnicity; religion; sex; pregnancy; sexual orientation; gender identity or expression; national origin; age; disability; genetic information; political affiliation; National Guard or veteran status, consistent with applicable federal, state and local laws, regulations, and policies, and the policies of The University of North Carolina. Persons with disabilities requiring accommodations in the application and interview process please call ************** or email at ******************. University Safety The Western Carolina University Annual Safety Report is available online at University Annual Safety Report or in hard-copy by request at the office of the Vice Chancellor for Student Affairs, 227 HFR Administration Building, Cullowhee, NC 28723 ************** or the Office of University Police, 111 Camp Annex, Cullowhee, NC 28723 **************. The report, required of all universities participating in Title IV student financial aid programs, discusses crime statistics, procedures for reporting suspicious or criminal activity, security, police authority, crime prevention strategies, university policies on substance abuse and sexual offenses, workplace violence and fire safety.

LJA Mission Statement: The mission of Lake Junaluska is to be a place of Christian hospitality where lives are transformed through renewal of soul, mind and body. Located in the Smoky Mountains of Western North Carolina, Lake Junaluska is a conference and retreat center that hosts over 50,000 overnight guests annually. We have over 400 lodging rooms, a campground, and meeting space for up to 2,000 people. All of our facilities are located on a scenic 1,200 acre campus which boasts panoramic views, abundant recreation opportunities, and a 200 acre lake. Our market ranges from youth groups to affluent leisure guests primarily from the Southeastern United States. Application Instructions: Please submit a resume and cover letter explaining your interest and relevant experience. Applications without both documents may not be considered. Position Summary The Senior Executive Assistant reports directly to the Executive Director/CEO. This position provides high-level executive, administrative, and development support to the Executive Director/CEO, and the Lake Junaluska Assembly Board of Trustees, as well as the Executive Leadership Team. The Senior Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the office of the Executive Director/CEO. In support of the Executive Director/CEO, this position has significant interaction with Board and Committee members, the Executive Leadership Team, and the Lake Junaluska community. Essential Position Functions Management Support Responsible for initiating and monitoring all logistics, scheduling, recordkeeping and time management of the Executive Director/CEO's office. Ensures proper communications, resources, and administrative processes are in place and followed to support the strategic use of the Executive Director/CEO's time and resources. Maintain confidentiality and respond appropriately to sensitive and confidential matters of significance Exercise sound judgment in a variety of situations that support the strategic priorities of the Executive Directors/CEO's office. Proactively anticipate the needs of the Executive Director/CEO to ensure information is shared quickly and professionally. Identifies and analyzes problems, weighs the relevance and accuracy of information, evaluates alternative solutions, and makes recommendations. Maintain financial records in the financial accounting database for areas for which the Senior Executive Assistant has responsibility Prepares, validates, and oversees the Executive office budget Be creative and enjoy working within an environment that is mission driven, results driven, and community oriented. Administrative Support Perform high-level administrative and support functions for the Executive Director/CEO Draft letters, reports, and other documents on behalf of the Executive Director/CEO Proof and edit writings prepared by the Executive Director/CEO Assist in maintaining the daily calendar of the Executive Director/CEO Plan and coordinate all meetings and events organized by the Executive Director/CEO's Office Maintain essential files for the Executive Director/CEO and the organization in both electronic and paper formats Receive and process phone calls, emails and written correspondences for the Executive Director/CEO and Board of Trustees Serve as the coordinator for special projects and events as assigned by the Executive Director/CEO Other duties as assigned by the Executive Director/CEO Board of Trustees Support and Liaison Serves as the Executive Director/CEO's administrative liaison to the Board of Trustees and manage all Board logistics to include; Plan and coordinating semi-annual Board meetings Compiling, and assembling complex and detailed documents, and distributing meeting materials New Board member orientation Coordinate Board member meals, lodging, and reimbursement requests Prepare correspondences and reports on behalf of the Executive Director/CEO for the Board of Trustees, the United Methodist Church, and other key organizations Responsible for all correspondence and other forms of communication from the Executive Director/CEO's office and the Lake Junaluska Assembly Board of Trustees Serve as the primary custodian of records for the Lake Junaluska Assembly Board of Trustees Management Liaison Schedule and coordinate meetings of the Executive Leadership Team, Leadership Team, and the Staff Collaborates across boundaries to build strategic relationships and achieve common goals Assist in coordinating agendas for the Executive Leadership Team Prepares an account of the meetings, documenting decisions and action items Participates as an adjunct member of the Executive Leadership Team. Represents the Executive Director/CEO in designated meetings as required Qualifications Required Qualifications, Knowledge, Skills, and Abilities Associates Degree or higher Two years of experience in a similar or related position; or equivalent Experience with not-for-profit management and governance preferred Ability to work independently Demonstrated independent judgment in achieving assigned objectives Ability to read and interpret financial reports and legal documents Communication Skills: Strong proofreading and editing skills. Ability to respond to inquiries or complaints from guests, agencies, and members of the business community on behalf of the Executive Director/CEO Ability to effectively present information to guests, clients, and employees of the organization Math Skills: Ability to add, subtract, multiply, and divide Ability to compute rates, ratios, and percentages Ability to create and interpret bar graphs Able to define problems, collect data, and draw valid conclusions Proficient in computer skills including word processing, electronic mail, record keeping, spreadsheets, and routine database management Time Management: Ability to prioritize and organize daily activities Ability to effectively handle multiple tasks at the same time Performance/Success Factors Be punctual to work functions Work effectively as a member of a team Complete work in a timely, accurate, and thorough manner Perform routine duties with minimal supervision Comfort with oversight of work while in progress and upon completion Effectively represent the office of the Executive Director through example Strive for excellence in all tasks and/or duties. Commitment to operating within organizational policy and procedures Working Conditions Well-lighted, heated, and air-conditioned indoor office with moderate noise Physical Demands: Ability to lift up to 10 pounds Manual dexterity sufficient to reach and handle items, work with fingers and perceive attributes of objects and materials; ability to stand, walk, sit, and reach Light physical activity performing non-strenuous daily activities of an administrative nature, using close vision At times, be outdoors in all weather conditions. Work hours are 8:00 a.m. to 5:00 p.m. Monday through Friday with some additional hours including weekends Lake Junaluska is an Equal Opportunity Employer

Become part of an inclusive organization with over 40,000 teammates, whose mission is to improve the health and well-being of the unique communities we serve. The Executive Assistant supports a work group through the completion of disparate but routine tasks associated with daily operations. Assigned tasks are well-documented and completed under clear direction and expectations. Responsibilities: The following tasks are representative of the typical work statement of an Admin Assistant and may differ slightly from position to position. o Answers and directs phone calls to work group during assigned coverage periods o Ensures completion of routine tasks in business system(s), such as electronic medical recordkeeping or resource planning tools. Tasks may include disparate tasks such as arranging payment for invoices generated by work group or completing assigned task/work queues for routine operations. o Completes routine documentation and data integrity assurance tasks in various digital and/or paper data systems. Assists staff with documentation and record-keeping across department business systems. o Maintains work group supply par levels, including inventorying existing stock and placing replenishment orders. o Facilitates the timely and accurate completion of timekeeping in order to ensure accurate payroll; Audits timekeeping records as needed. o Organizes and facilitates work group meetings, interviews and training; record minutes as needed. Other information: QUALIFICATIONS Required - Associate's degree or equivalent combination of education and experience. - Experience working in a customer service or administrative support capacity. - Experience working with spreadsheets, databases or other table data. Preferred - Proficiency with Microsoft Office products, including mail merges, form creation, simple formulas, and VLOOKUP. - Experience working in a healthcare, human resources, export-controlled, or other privacy-oriented setting preferred. - Experience or training with medical terminology preferred. **Job Details** Legal Employer: Pardee - HCHC Entity: Pardee UNC Health Care Organization Unit: Blue MD Administration Work Type: Full Time Standard Hours Per Week: 40.00 Work Assignment Type: Hybrid Work Schedule: Day Job Location of Job: DR PARK Exempt From Overtime: Exempt: No Qualified applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

We are seeking a proactive and organized Administrative Assistant/Receptionist to join our team. The ideal candidate will be a detail-oriented, problem-solver with strong communication skills and a willingness to learn. This role requires knowledge of Microsoft Office, an ability to think outside the box, and a collaborative spirit. You will play a key role in supporting our daily operations, helping to create an efficient, welcoming, and professional office environment. Key Responsibilities * Reception Duties: Greet clients and visitors with professionalism, manage incoming calls, and direct inquiries to the appropriate team members. * Document Management: Prepare, edit, and organize documents and spreadsheets using Microsoft Office. * Data Entry & Record Keeping: Maintain accurate records, manage filing systems, and ensure the timely processing of paperwork. * Office Coordination: Assist in coordinating office supplies, arranging maintenance, and the organization of shared spaces. * Problem-Solving: Take initiative in identifying areas of improvement, solving day-to-day challenges, and supporting continuous workflow enhancements. * Team Support: Act as a reliable resource for team members, helping with various administrative tasks as needed. Required Skills and Qualifications * Proficiency in Microsoft Office (Word, Excel, Outlook) and a willingness to learn new software as needed. * Strong Organizational Skills: Able to manage multiple tasks efficiently and maintain attention to detail. * Effective Communication: Strong verbal and written communication skills, with a friendly and professional demeanor. * Problem-Solving Ability: A creative thinker who can identify and propose solutions to operational challenges. * Team-Oriented Mindset: A collaborative team player who thrives in a supportive work environment. Preferred Qualifications * Prior experience in an administrative or receptionist role is a plus. * Knowledge of office management practices and experience with basic administrative software. * A proactive approach to tasks, with a desire to improve workflows and contribute to a positive work culture. . Bi Lingual (English/Spanish) Preferred but not required Why Join Us? We are a dynamic team that values growth, collaboration, and continuous improvement. If you are a motivated, detail-oriented individual who enjoys helping others and contributing to a positive office environment, we would love to hear from you! This position offers opportunities for professional development and career advancement within our organization.

Agency Dept of Health and Human Services Division Cherry Hospital Job Classification Title Administrative Specialist I (S) Number 60045887 Grade NC08 About Us The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well-being of all North Carolinians, providing human service needs for special populations including individuals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence. Description of Work This position provides office management, receptionist, secretarial and clerical support to the Executive Assistant, the Standards Management departments, and the Therapeutic Programming department in the administrative section of the Hospital. This position also provides clerical support for the Hospital Director in absence of their secretarial staff. Knowledge Skills and Abilities/Management Preferences Recruitment Range: $37,782 - $66,120 Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement. The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred: Considerable knowledge of services, program policies and procedures related to a program or area of specialization. Basic knowledge in performance of administrative tasks. Ability to compile, assimilate and organize both printed and electronic information. Ability to utilize office equipment and other relevant technology (software and systems) to meet organizational needs. This Position Is Designated as Mandatory and Must Report or Stay Over During Adverse Weather Events. About the Facility: Cherry Hospital is a State-of-the-Art Psychiatric hospital located in Goldsboro, North Carolina. Cherry Hospital serves the 38 most eastern counties of North Carolina with a mission to serve those with the greatest need and the fewest resources. We strive to create a healing environment in which every team member has opportunity to positively impact the lives of those around them and the individuals we serve. Learn more about our facility at ************************************************************************************************************* In addition to a very competitive salary, this opportunity offers an excellent benefits package, loan repayment opportunities, employment stability and rewarding professional opportunities. Supplemental Contact Information: DHHS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. Positions in the Division of State Operated Healthcare Facilities shall be subject to pre-employment drug testing and criminal record background checks. Also, the use of tobacco products of any kind including vapor products are prohibited from our campuses. All employees are required to adhere to the facility's Vaccination Policy. Application Process Be sure to complete the application in its entirety. Resumes will not be accepted in lieu of completing this application. Information should be provided in the appropriate areas, to include the following: Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information. Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application. To receive credit for the supplemental questions, you must provide supporting information within the "Work Experience" section of the application, to support your answers. If multiple applications are submitted to an individual posting, only the most recent application received prior to the closing date will be accepted. Applications must be submitted by 11:59 pm prior to the closing date. Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account. Upon the closing date, applications are "Under Review" and will be screened by Human Resources for the qualified applicants. The hiring process may take several weeks. Degrees must be received from appropriately accredited institutions. Transcripts and degree evaluations may be uploaded with your application. The State of North Carolina/Office of State Human Resources uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service, please visit the NACES membership website at ****************************** Veteran's and National Guard Preference Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications. Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application if they are a current member of the NC National Guard in good standing. Applicants who are former member of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD 256 or NGB 22, along with the state application. ADA Accommodations Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), DHHS is committed to the full inclusion of all qualified individuals. As part of this commitment, DHHS will ensure that people with disabilities, or known limitations covered by the PWFA, are provided with reasonable accommodation. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below. Applicants will be communicated via email only for updates on the status of their application. If there are any questions about this posting other than your application status, please contact HR at Cherry Hospital *************. Minimum Education and Experience Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details. High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience. EEO Statement The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices. Recruiter: Jennifer La'Dawn Jones Email: *****************************

Junge Construction Personal Assistant / Administrative Coordinator We are hiring a full-time in office Assistant to support daily office operations, communication, and coordination for both the business owner and the team. This role is 70% personal assistant to the owner and 30 % administrative office support. This is an IN OFFICE position and qualified candidates must be able to report to the Columbus, NC office daily. At Junge Construction, we are a family-built, craftsmanship-driven company that takes pride in clear communication, reliable systems, and high-quality work. We value consistency, accountability, and people who take ownership of their role. If you enjoy improving processes, supporting a team you can trust, and working where your contribution truly matters, you'll feel at home here. Key Responsibilities: Provide a warm, professional first impression for callers and visitors. Handle inquiries promptly and support the continuous improvement of phone/visitor workflows. Organize inboxes, draft timely responses, and flag priority messages. Maintain communication clarity and contribute to improving internal email processes. Prepare accurate documents, forms, and templates. Support efficient organization of documentation and operational checklists. Manage calendars following internal standards and playbooks. Prevent conflicts, coordinate meetings and events, and ensure leadership has what they need. Manage social media across designated platforms. Assist with simple online updates as assigned. Follow prep checklists, gather relevant context, and ensure all pre-call materials are ready. Manage mail, supplies, cleanliness, and overall office functionality. Maintain simple systems that support smooth daily operations. Qualifications: Experience in office administration or administrative support Strong written and verbal communication skills Ability to manage multiple priorities with accuracy Proficiency in Google Workspace or Microsoft Office Strong organizational skills and comfort with process-driven work Experience in construction, trades, or field-service environments strongly preferred Ability to create templates, checklists, or process improvements Compensation: $25.00 - $35.00 an hour based on experience Full-time Collaborative work environment

Job Description Are you a highly organized, proactive individual who thrives in a dynamic environment? Were looking for a Personal Administrative Assistant to support the Owner-Operator of a busy restaurant and event space. This role involves handling administrative duties, managing calendars, assisting in growing the event business, and serving as the on-duty Event Coordinator during events. This is a flexible position, with most administrative work completed during the week and event oversight required on select evenings and weekends. Its a fantastic opportunity for someone eager to gain hands-on experience in business operations while putting their skills to work in a fast-paced, rewarding industry. If you are self-motivated, extremely organized, detail-oriented, resourceful, problem-solver and excited about both the hospitality and event industries, wed love to hear from you! This is a part-time position that could become full-time if desired. 15-30 hours per week. $20/hour Personal Assistant Duties and Responsibilities: Provides Administrative Support Manages Event Schedules, Client Information, and Payments Event Coordinator on duty during events Work with Chef to coordinate food for events Assist in hiring and scheduling for events Schedule and manage event space showings Assists with marketing and social media for restaurant and event space Assists with inventory and ordering for restaurant and events Run Miscellaneous Errands Is a spokesperson for the employer when absent Makes administrative decisions and takes action in employers absence. Conserves Employers time by reading and researching Occasionally perform personal duties and errands for the employer Personal Assistant Skills List: Strong Organizational Skills Strong Interpersonal Skills Proven ability to manage a flexible schedule Exemplary planning and time management skills Outstanding verbal and written communications skills Ability to interact with clients Self-motivated and problem-solving skills Flexible Schedule, including evenings and weekends Experience Requirements: Administration Experience Required Google Docs & Sheets Experience Required Excel Experience Required Customer or Client Service Experience Required Event Planning Experience Preferred Social Media Marketing Experience Preferred Familiar with Canva a Plus Familiar with Quickbooks a Plus

LOCATION: Asheville, NC - this is an office-based position in Asheville, NC. The person in this position must live in North Carolina or within 40 miles of the NC border. GENERAL STATEMENT OF JOB The Administrative Support Professional position reports to Secretary to the Board. This position provides comprehensive support to the Board and Executive Support Team and Facilities Department. This position will work directly with members of the Board and Executive Support Team and the Facilities Department to ensure all work and initiatives are completed in accordance with defined expectations. This role will also serve as a liaison between internal and external stakeholders; some communication/tasks requiring a high-level of discretion and confidentiality. This position required excellent verbal and written communication skills, complex calendar management experience, and the ability to effectively manage multiple projects with competing priorities. Additionally, this position provides back-up receptionist coverage, inventory and supply chain administrative support, and administrative duties for the Board and Executive Support Team and Facilities Department. This position is Asheville-based, with an expectation of 5 days per week in the office and travel as needed to support Board and Regional Board operations, and Facilities Operations, across Vaya's 32-county catchment area. ESSENTIAL JOB FUNCTIONS Administrative Support Professional General Support: Provide a full range of moderate to complex administrative support, as follows: Administrative support includes a high level of independent judgment and discretion, drafting correspondence, scheduling and coordinating meetings, assist with preparing reports, graphs, and presentations, along with maintaining electronic files and calendars. Detailed attention to proofreading and formatting of all correspondence and written documents, with proper spelling, grammar, and punctuation. Communication must be clear and professional in all formats (email, telephone, virtual, Teams, facsimile, etc.). Assist with employee travel and training forms, expense reimbursement processing, as well as credit card reconciliation according to applicable policies and procedures. Create purchase requisitions, route invoices and accompanying information for processing, and assist with budget tracking for team/ department. Provide administrative assistance on contracts within the supervisor's purview. This includes but is not limited to communicating with vendors, entering contracts and other documents into management software system(s), reviewing contracts for renewals, and tracking associated deadlines. Assist with the coordination of team/ department meetings and staff events, including drafting agendas, taking minutes, and handling associated logistics. This includes securing locations, participating in setup and breakdown, identifying required equipment and/or technology, refreshments, catering, supplies, etc., as requested or otherwise deemed necessary. Assist with training and conference registrations, including travel logistics, hotel accommodations, meeting spaces, and associated requests. Maintain and coordinate conference room and travel office reservations across the organization that require approval to ensure the requested meeting space is available, and triage double booking or scheduling conflicts resulting from meeting space requests, with guidance from supervisor. Create/ prepare documents, presentations and other materials using PowerPoint, Excel, Word, as requested; in addition to performing printing, coping, faxing, and shredding functions as needed. Maintain and organize documentation within Vaya electronic storage platforms as needed, including updating indexes, reports, documentation, receipts, etc. Perform other administrative tasks and handle special projects, as requested. Inventory and Supply Chain: Serve as primary for Supply Chain management for all Vaya Staff, including but not limited to: Oversee supply chain management, restoking, and distribution process Manage inventory by stocking and cataloging office supply products Manage distribution of ordered supplies to employees Restock inventory through purchasing from approved vendors and suppliers, and confirm shipment arrival times Obtain estimates and price details from different vendors to compare costs Perform quality checks on stored inventory and discard inventory that does not meet established standards Update inventory count and maintain inventory records to share with management and other Vaya stakeholders Implement a loss prevention program to prevent theft Report inventory discrepancies that indicate theft to supervisor Reception Coverage: Serve as primary back-up coverage for the Receptionist, as needed in accordance with the coverage schedule. This includes but is not limited to: This position will provide coverage for the front desk at the Ridgefield office as needed to relieve the Receptionist for lunch breaks, annual leave, sick leave, and other coverage purposes. This position will coordinate with supervisor arrangements for additional reception coverage, as necessary. Provide telephone coverage for Vaya Health and meet and greet visitors in the Administrative Offices of Vaya. Enforce the visitor protocol including the sign in sheet with the confidentiality statement and dissemination of the visitor badges. Route all calls to the appropriate department as well as roll over calls from multiple centers. Assist in directing visitors to meeting rooms and/or offices within the building. Provide instructions to walk-ins based on the nature of their business, i.e., assistance with where to research job opportunities using the Vaya Health Website, assistance with connecting with an internal business unit or team, or general information about Vaya Health. Monitor the postage meter for prepaid funds and will notify Finance Personnel when the amount drops below $1,000.00 by email to ***********************. Finance Personnel will also be notified for needed repair or meter supplies. Monitor the reception shredding box and inform the Facilities Department shredding services when needed. Provide assistance to staff on basic or routine office procedure, e.g., maintenance requests, office supplies, etc. Process all mail in accordance with applicable policies. Provide assistance to employees who have special mail requests, such as registered mail, overnight, return receipt mail requests, and other mailing needs. Monitor the Vaya Main facsimile electronic mailbox, and route to the appropriate department, team, or employee. Interact with consumers, stakeholders, providers, and the general public in providing information and in addressing their questions and concerns, as needed. Other Duties as assigned Note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. KNOWLEDGE, SKILLS, & ABILITIES Unquestionable personal code of ethics, integrity, diversity, and trust. Familiarity with SharePoint, PolicyTech, and Navex software products (PolicyTech, EthicsPoint). Excellent time management skills and the ability to manage competing priorities. Excellent oral and written communication skills are required, including thorough knowledge and excellent skills in English grammar, punctuation, and spelling. Excellent organizational skills with the ability to multi-task. Strong attention to detail, and extreme precision and accuracy is required for all tasks. Ability to complete complex calendaring and scheduling, including event management skills. Ability to work independently with little or no direction, demonstrate initiative, and function as a self-starter. Ability to complete tasks in a timely and accurate manner. Ability to be flexible to deal with unfamiliar situations. Ability to work collaboratively with individuals at all levels and with varying backgrounds both within and outside of Vaya and build strong working relationships. Ability to maintain the confidentiality of sensitive information in accordance with applicable laws, policies, and rules. Ability to prepare effective and accurate correspondence, draft letters on routine matters and perform routine office functions without referral to supervisor. Strong working knowledge of HIPAA privacy rules and familiarity with HIPAA security rules as they pertain to Vaya preferred. Good knowledge and proficiency in Adobe and Microsoft Office products (Word, Excel, Outlook, PowerPoint, etc.). In particular, must be proficient with Word, Excel and PowerPoint. Must be able to format and manipulate Excel documents for printing and presentation as well as Word and/or PowerPoint documents for distribution, printing and presentation. Thorough knowledge of standard office practices, procedures, and office assistance techniques. Thorough knowledge of record keeping practices and the ability to understand and carry out written procedures. Thorough knowledge of how to use standard office equipment, including printers, scanners and fax machines. EDUCATION & EXPERIENCE REQUIREMENTS High school diploma or equivalent and 4-5 years of progressively responsible secretarial or clerical/administrative/office management experience OR Completion of a two-year secretarial science or business administration program and two years of progressively responsible secretarial or clerical/administrative, office management experience OR Completion of a four-year program in a college or university preferably with major emphasis on coursework in business administration, public administration, or other related field; or an equivalent combination of training and experience. OR an equivalent combination of education and experience . Preferred work experience: 1-2 years office assistant/secretarial experience preferred. 1-2 years inventory control experience preferred. 1-2 years of experience in a related position that demonstrates the skill sets of customer service and inventory control and fulfillment. Preferred licensure/certification: NC Notary Licensure MENTAL/PHYSICAL REQUIREMENTS Close visual acuity to perform activities such as preparation and analysis of documents; viewing a computer terminal; and extensive reading. Physical activity in this position includes crouching, reaching, walking, talking, hearing and repetitive motion of hands, wrists and fingers. Sedentary work with lifting requirements up to 10 pounds, sitting for extended periods of time. Mental concentration is required in all aspects of work. RESIDENCY REQUIREMENT: The person in this position is required to reside in North Carolina or within 40 miles of the North Carolina border. SALARY: Depending on qualifications & experience of candidate. This position is non-exempt and is eligible for overtime compensation. DEADLINE FOR APPLICATION: Open Until Filled APPLY: Vaya Health accepts online applications in our Career Center, please visit ****************************************** Vaya Health is an equal opportunity employer.

Job DescriptionBenefits: 401(k) Bonus based on performance Competitive salary Opportunity for advancement Training & development Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. *** MUST have home care, home health, or hospice administrative assistance experience. Responsibilities Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain a calendar Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Contribute to company reports Maintain an organized filing system Develop, update, and maintain relevant office procedures Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects

Administrative Assistant Head Start / NC Pre-K Programs Administrative Assistant Position Type: Full-time (12-month) Reports To: Head Start Director The Administrative Assistant provides clerical, data, and operational support to the Head Start and NC Pre-K programs to ensure efficient daily operations and compliance with federal, state, and local requirements. This position supports program leadership, staff, and families by maintaining accurate records, assisting with reporting and documentation, and facilitating communication across program sites. The Administrative Assistant plays a critical role in supporting compliance with the Head Start Program Performance Standards and North Carolina Pre-K Program Requirements, including coordination with licensing, monitoring, and reporting systems. Minimum Qualifications * High school diploma or equivalent required * Minimum of two (2) years of administrative or clerical experience, preferably in an educational or early childhood setting Preferred Qualifications * Associate degree or coursework in business administration or a related field * Experience supporting Head Start, NC Pre-K, or other early childhood programs * Familiarity with compliance documentation, monitoring, or licensing processes Essential Duties and Responsibilities * Provide administrative support to program leadership, including scheduling, correspondence, and calendar management * Respond to inquiries from staff, families, and community partners * Prepare and organize reports, forms, and documentation for internal and external use * Maintain confidential program records related to enrollment, attendance, personnel, training, and operations * Enter and maintain data in required systems * Maintain accurate and organized electronic and paper records in accordance with retention requirements * Coordinate communication, distribution of materials, and logistics for meetings, trainings, and professional development

The Caiyalynn Burrell Child Crisis Center, located in Asheville, provides short-term (5-7 day) treatment and stabilization services in a safe, child-friendly setting for youth in crisis across Western North Carolina. Our administrative assistants are a vital part of our treatment team providing critical support to children ages 6 through 17. Responsibilities include: Company Mission/ statement: Our mission is to inspire and empower people to seek and maintain recovery and health. Daymark Recovery Services, Inc. is a mission driven, comprehensive community provider of culturally sensitive mental health and substance abuse services. Comprehensive Benefits Package: Medical, Dental and Vision Insurance Health Spending Account Company-Paid Life Insurance Short Term Disability 401(k) Paid Holidays Paid Vacation and Sick Leave Employee Assistant Program Referral Bonus Opportunities Extensive Internal Training Program Pay Scale: $16-$17.50hr. Summary: The Caiyalynn Burrell Child Crisis Center, located in Asheville, provides short-term (5-7 day) treatment and stabilization services in a safe, child-friendly setting for youth in crisis across Western North Carolina. Our administrative assistants are a vital part of our treatment team providing critical support to children ages 6 through 17. Providing administrative and center support and customer service functions to the service site, including but not limited to scheduling, filing, documentation, client services, research and billing. Requires strict compliance with professional, legal and confidentiality standards. Essential Duties and Responsibilities: Ensures strict compliance with all professional standards, Medicaid and Medicare regulations, filing, tickets/documentation is completed, and agency policies and procedures, HIPAA Compliance Schedules appointments, prepares records for the daily appointments Keys in important consumer data to schedule appointments, inquire about benefits and for reimbursement purposes May file, release and copy protected healthcare information Answers phone calls, transfers to the appropriate parties, is courteous to the public, assists consumers with fee setting, benefit information, scheduling, sharing of other resources. Supervisory Responsibilities: May be asked to periodically oversee staff or lead by the Practice Manager. Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Highly motivate and resilient professional Demonstrated leadership and supervisory experience Some knowledge of or willing to learn clinical practice models Demonstrated ability to understand economic, business and operational factors Strong critical-thinking/problem-solving skills Proven conflict management/resolution skills High professional ethics and standards Strong team player and team building skills; ability to collaborate with all levels and areas Strong presentation skills Ability to effectively and positively influence and persuade Education and/or Experience: Must possess at least a High School Diploma. Office experience in the healthcare field preferred.

Primary Function To serve as an assistant to the Executive Directors. Under administrative review, is responsible for initiating and coordinating the clerical, secretarial functions required in effective implementation of administrative policies and functions. To provide administrative support on projects involving planning, researching and coordinating activities relieving the Executive Director of clerical/administrative duties. Job Description May be necessary to work when Administrative Leave is granted if patient care would be compromised. Serves as confidential administrative and office assistant to the Director of Operations, Director of Finance, Director of Nursing, Public Relations Officer, Director of Engineering, Director of Human Resources, and Medical Director as assigned. Coordinates, processes and reconciles travel for the Executive Directors and the managers/employees within those divisions, as determined by the Senior Executive Assistant and/or Executive Director. May assist patients and staff with concerns and questions based on knowledge and experience. Schedules and coordinates the Executive Director's calendar and appointments. Confirms meetings, appointments, conferences, and screens phone calls as requested. Answers all phone calls to the Executive office and screens calls for the Executive Directors. Write and distributes emails, documents, polices and official communications to all staff members as delegated. Performs typing and transcription duties for regular and special departmental meetings, conferences, committee meetings and other duties as assigned. Arranges and participates in conferences and committee meetings as assigned by the Executive Director and/or Senior Executive Assistant. Maintains agendas, minutes and attendance; secretarial support, research data, and sends reminders for upcoming meetings. Manages and maintains all conference rooms and conference room calendar requests within the organization Coordinates the activities of and provides professional service to the sub-committees of the Governing Board as assigned. Serves as recording secretary for weekly manger meetings and other meetings of the Executive Directors as needed. Serves as timekeeper for the staff of the Executive Directors as assigned. May assist in maintaining documentation of verification of current licensure, CE credits, and documentation of completion of required trainings for all licensed staff that are not credentialed through the medical staff process. Assists in coordinating rotations for students of pharmacy, physical therapy, nutrition, nursing, respiratory therapy, and radiology. This duty includes coordinating contractual obligations between CIHA and the students' university. Maintains constant communication with the Executive Directors to advise of situations and remain informed of going operations Coordinates obtaining signatures and approval for official business documents. Maintains spreadsheets, polices, documents and other electronic documents as assigned by the Executive Director or Senior Executive Assistant. Builds and maintains a working relationship with outside entities that may work in conjunction with the organization. Performs related duties as assigned. Job Knowledge Incumbent is responsible for facility compliance with Joint Commission standards as related to staff accreditation Must have thorough understanding and participate in the review process by the Joint Commission Standards for the Accreditation of Hospitals. Possess ability to carry-out these complex standards in independent manner as they require constant attention to detail. Must have ability to work with all staff to ensure that standards are met. Must have knowledge of the policies, procedures, and operational guidelines of the CIHA. Must have knowledge of general office procedures. Must have knowledge of CIHA personnel policies. Must demonstrate dependability, maturity, and judgment in performance of duties. Knowledge of modern secretarial and general office principles, practices, techniques, and Federal and State reporting requirements. Must demonstrate a high level of skilled in the use of word-processing software on desk-top professional computers (e.g. Microsoft Word, Excel, Outlook, PowerPoint, and Access), operate printers, copier, and fax machines as well as other office equipment required. Must have knowledge of invoicing and purchasing procedures. For time keeping purposes must have knowledge of SAGE. Ability to understand and execute complex oral or written instructions and to apply extensive and obscure guidelines to a wide variety of work situations. Ability to establish and maintain effective working relationships with other employees, public and private officials, contractors, and the general public. Must have the ability to accurately deal with difficult dictation. Must have the ability to write correspondence, compile data, analyze data and make concise, accurate reports and recommendations. Must have the ability to organize work, deal effectively with the public, communicate effectively both verbally and in writing, follow instructions and work as a member of a group or independently. Knowledge of Cherokee culture and tribal operations is required. Ability to take directions and carry out orders effectively with minimal or no supervision. Must be able to adapt in stressful situations when dealing with disgruntled patients. Education/Experience An Associate Degree in Business or a Health related field is required as well as a minimum of three years' experience in a professional office setting. The equivalent combination of education, related experience and training may be considered in lieu of formal education. Business/Secretarial and computer classes are required to provide skills essential to perform job duties with three years' work experience. Position will require 1 year to become proficient in most phases of the job. Must possess a valid state driver's license. Contact with Others This position is highly visible and requires discretion, initiative, and sound judgement. Has frequent contact with Executive Directors, program directors and personnel, general public, and Governing Board. Contact involves dealing with superiors, employees and general public, contractors, facility and maintenance vendors, Federal, State, Tribal agents, CIHA and IHS regarding explanations, discussions, procedures and obtaining approval. Contact requires a high degree of tact, courtesy, and business etiquette to maintain positive working relationships. Confidential Data Works with and/or has access to highly confidential Division files, memos, contract proposals, personnel and payroll information of which would be considered confidential and should not be disclosed. Must adhere to all CIHA confidentiality policies and procedures, as well as the Privacy Act of 1974 and HIPAA. Responsibility for Accuracy Data entry requires a high degree of accuracy. Work effects the accuracy and reliability of further processes, time schedules, staff time, and public relations. Most errors can be detected with proofing procedures. Errors may also have adverse effects on internal and outside relationships. Follows well define procedures and guidelines in job duties with minimal or no supervision. Must communicate and respond appropriately to various situations. Judgment and initiative are required to maintain accuracy, efficiency, and to prioritize work and meet deadlines. Mental/Visual/Physical Close concentration and attention to detail are required while performing most duties of the job. Is subject to frequent interruptions, both by phone and in person, which require varied responses with each contact. The duties of this job routinely require standing, walking, and sitting, kneeling, crouching, reaching, seeing, speaking, and hearing. May occasionally move more than 10 pounds. Resourcefulness & Initiative Works under the general direction of the Executive Director and the Senior Administrative Assistant and uses independent judgment to achieve objectives. Follows well defined office and CIHA procedures and guidelines. Uses judgment and initiative is required to maintain accuracy, establish work priorities, and meet schedule time frames. May initiate projects without direction and/or direct supervision. Environment Works in normal business office environment with occasional visits to program sites while performing job duties. May involve contacts with patients in both well and illness status. Customer Service Consistently demonstrates superior customer service skills to patients/customers by demonstrating characteristics that align with CIHA's guiding principles and core values. Ensure excellent customer service is provided to all patients/customers by seeking out opportunities to be of service.

Primary Function To serve as an assistant to the Executive Directors. Under administrative review, is responsible for initiating and coordinating the clerical, secretarial functions required in effective implementation of administrative policies and functions. To provide administrative support on projects involving planning, researching and coordinating activities relieving the Executive Director of clerical/administrative duties. Job Description May be necessary to work when Administrative Leave is granted if patient care would be compromised. Serves as confidential administrative and office assistant to the Director of Operations, Director of Finance, Director of Nursing, Public Relations Officer, Director of Engineering, Director of Human Resources, and Medical Director as assigned. Coordinates, processes and reconciles travel for the Executive Directors and the managers/employees within those divisions, as determined by the Senior Executive Assistant and/or Executive Director. May assist patients and staff with concerns and questions based on knowledge and experience. Schedules and coordinates the Executive Director's calendar and appointments. Confirms meetings, appointments, conferences, and screens phone calls as requested. Answers all phone calls to the Executive office and screens calls for the Executive Directors. Write and distributes emails, documents, polices and official communications to all staff members as delegated. Performs typing and transcription duties for regular and special departmental meetings, conferences, committee meetings and other duties as assigned. Arranges and participates in conferences and committee meetings as assigned by the Executive Director and/or Senior Executive Assistant. Maintains agendas, minutes and attendance; secretarial support, research data, and sends reminders for upcoming meetings. Manages and maintains all conference rooms and conference room calendar requests within the organization Coordinates the activities of and provides professional service to the sub-committees of the Governing Board as assigned. Serves as recording secretary for weekly manger meetings and other meetings of the Executive Directors as needed. Serves as timekeeper for the staff of the Executive Directors as assigned. May assist in maintaining documentation of verification of current licensure, CE credits, and documentation of completion of required trainings for all licensed staff that are not credentialed through the medical staff process. Assists in coordinating rotations for students of pharmacy, physical therapy, nutrition, nursing, respiratory therapy, and radiology. This duty includes coordinating contractual obligations between CIHA and the students' university. Maintains constant communication with the Executive Directors to advise of situations and remain informed of going operations Coordinates obtaining signatures and approval for official business documents. Maintains spreadsheets, polices, documents and other electronic documents as assigned by the Executive Director or Senior Executive Assistant. Builds and maintains a working relationship with outside entities that may work in conjunction with the organization. Performs related duties as assigned. Job Knowledge Incumbent is responsible for facility compliance with Joint Commission standards as related to staff accreditation Must have thorough understanding and participate in the review process by the Joint Commission Standards for the Accreditation of Hospitals. Possess ability to carry-out these complex standards in independent manner as they require constant attention to detail. Must have ability to work with all staff to ensure that standards are met. Must have knowledge of the policies, procedures, and operational guidelines of the CIHA. Must have knowledge of general office procedures. Must have knowledge of CIHA personnel policies. Must demonstrate dependability, maturity, and judgment in performance of duties. Knowledge of modern secretarial and general office principles, practices, techniques, and Federal and State reporting requirements. Must demonstrate a high level of skilled in the use of word-processing software on desk-top professional computers (e.g. Microsoft Word, Excel, Outlook, PowerPoint, and Access), operate printers, copier, and fax machines as well as other office equipment required. Must have knowledge of invoicing and purchasing procedures. For time keeping purposes must have knowledge of SAGE. Ability to understand and execute complex oral or written instructions and to apply extensive and obscure guidelines to a wide variety of work situations. Ability to establish and maintain effective working relationships with other employees, public and private officials, contractors, and the general public. Must have the ability to accurately deal with difficult dictation. Must have the ability to write correspondence, compile data, analyze data and make concise, accurate reports and recommendations. Must have the ability to organize work, deal effectively with the public, communicate effectively both verbally and in writing, follow instructions and work as a member of a group or independently. Knowledge of Cherokee culture and tribal operations is required. Ability to take directions and carry out orders effectively with minimal or no supervision. Must be able to adapt in stressful situations when dealing with disgruntled patients. Education/Experience An Associate Degree in Business or a Health related field is required as well as a minimum of three years' experience in a professional office setting. The equivalent combination of education, related experience and training may be considered in lieu of formal education. Business/Secretarial and computer classes are required to provide skills essential to perform job duties with three years' work experience. Position will require 1 year to become proficient in most phases of the job. Must possess a valid state driver's license. Contact with Others This position is highly visible and requires discretion, initiative, and sound judgement. Has frequent contact with Executive Directors, program directors and personnel, general public, and Governing Board. Contact involves dealing with superiors, employees and general public, contractors, facility and maintenance vendors, Federal, State, Tribal agents, CIHA and IHS regarding explanations, discussions, procedures and obtaining approval. Contact requires a high degree of tact, courtesy, and business etiquette to maintain positive working relationships. Confidential Data Works with and/or has access to highly confidential Division files, memos, contract proposals, personnel and payroll information of which would be considered confidential and should not be disclosed. Must adhere to all CIHA confidentiality policies and procedures, as well as the Privacy Act of 1974 and HIPAA. Responsibility for Accuracy Data entry requires a high degree of accuracy. Work effects the accuracy and reliability of further processes, time schedules, staff time, and public relations. Most errors can be detected with proofing procedures. Errors may also have adverse effects on internal and outside relationships. Follows well define procedures and guidelines in job duties with minimal or no supervision. Must communicate and respond appropriately to various situations. Judgment and initiative are required to maintain accuracy, efficiency, and to prioritize work and meet deadlines. Mental/Visual/Physical Close concentration and attention to detail are required while performing most duties of the job. Is subject to frequent interruptions, both by phone and in person, which require varied responses with each contact. The duties of this job routinely require standing, walking, and sitting, kneeling, crouching, reaching, seeing, speaking, and hearing. May occasionally move more than 10 pounds. Resourcefulness & Initiative Works under the general direction of the Executive Director and the Senior Administrative Assistant and uses independent judgment to achieve objectives. Follows well defined office and CIHA procedures and guidelines. Uses judgment and initiative is required to maintain accuracy, establish work priorities, and meet schedule time frames. May initiate projects without direction and/or direct supervision. Environment Works in normal business office environment with occasional visits to program sites while performing job duties. May involve contacts with patients in both well and illness status. Customer Service Consistently demonstrates superior customer service skills to patients/customers by demonstrating characteristics that align with CIHA's guiding principles and core values. Ensure excellent customer service is provided to all patients/customers by seeking out opportunities to be of service.

Take your career to the next level! In the last few years our goal has been expansion, creating growth opportunities for many of our team members. Not only are we serious about growth, but we are also serious about helping our customers during hard financial times. We take pride in providing solutions and offering a helping hand, not only to our customers but also to the communities we serve. As we continue to expand and grow into a national leader in consumer financing, we invite you to consider joining our team. If you're passionate about making a meaningful impact in people's lives and bringing a personal touch to finance, we'd love to have you on board! Job Purpose The Executive Assistant provides high-level administrative support to the CEO and executive leadership team. This role ensures efficient operations by managing schedules, coordinating meetings, preparing reports, and handling confidential information with discretion. The Executive Assistant acts as a liaison between executives and internal/external stakeholders, ensuring smooth communication and workflow. Duties and Responsibilities Manage and maintain executive calendars, including scheduling meetings, travel arrangements, and event coordination. Prepare and edit correspondence, reports, presentations, and other documents for executive review. Screen and prioritize incoming communications (emails, calls, mail) and respond on behalf of executives when appropriate. Coordinate board meetings Maintain confidential files and records in compliance with company policies. Assist with special projects and research as requested by executives. Liaise with internal departments and external partners to ensure timely completion of tasks. Monitor deadlines and follow up on action items to ensure accountability. Handle expense reporting and budget tracking for executive office. Other duties as assigned. Minimum Qualifications 3+ years of experience as an executive assistant or in a similar administrative role. High school diploma or equivalent (Associate or Bachelor's degree preferred). Must pass pre-employment screening. Preferred Qualifications 5+ years supporting C-level executives. Proficiency in project management tools and advanced MS Office skills. Ability to handle sensitive information with discretion. Critical Competencies Strong organizational and time management skills. Excellent verbal and written communication skills. High level of professionalism and confidentiality. Proficient in MS Office Suite and virtual collaboration tools (Teams, Zoom). Ability to prioritize tasks and work independently under pressure. Working Conditions This position works in an office environment with occasional remote work flexibility. Regional is an equal opportunity employer and does not discriminate on the basis of race, color, religion, creed, national origin, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, transgender status, age, disability, genetic information, veteran status, uniform service, or any other characteristic protected by applicable law (“Protected Characteristics”). Regional's policy of non-discrimination applies to all phases of the employment process and relationship, including, but not limited to, recruitment and selection; compensation and benefits; professional development and training; promotions and opportunities; transfers; social and recreational programs; layoff; and terminations.