Executive assistant jobs in Auburn, WA - 1,024 jobs

Job Title: Operations & Administrative Coordinator Pay: $28-$35/hour (DOE) Schedule: Full-time, in-office Industry: Construction / Insulation About the Role We are a growing construction company seeking a highly organized, self-directed Operations & Administrative Coordinator to manage our day-to-day office operations. This role is responsible for overseeing lead intake, billing and accounts receivable, and utility rebate processing. This is a senior administrative role for someone who is comfortable owning systems, managing multiple workflows, and keeping projects and payments on track with minimal oversight. Key Responsibilities Lead & Call Management Handle inbound phone calls and online lead portals Route leads appropriately and ensure timely follow-up Maintain accurate lead tracking and documentation Billing & Accounts Receivable Prepare and send project invoices daily Track all active projects and payment statuses Follow up on past-due balances professionally and consistently Maintain accurate billing records and reports Rebate & Utility Program Management Process and track rebate applications (PSE, TPU, PUD, Cascade, and similar) Ensure applications are submitted correctly and on time Communicate with utilities regarding status updates and corrections Maintain organized rebate documentation and tracking logs Office Operations Maintain internal tracking systems and spreadsheets Identify inefficiencies and suggest process improvements Coordinate with field supervisors and management as needed Keep sensitive client and project information confidential Qualifications 3+ years of experience in construction, trades, or operations administration Strong background in billing, invoicing, or accounts receivable Highly organized with excellent attention to detail Comfortable managing multiple priorities independently Confident communicator (phone, email, internal coordination) Proficient with spreadsheets and basic office software Experience with utility rebates or compliance paperwork is a strong plus What We're Looking For Someone who takes ownership, not just direction Comfortable enforcing processes and following up on payments Calm under pressure and able to prioritize effectively Reliable, accountable, and systems-oriented Why Join Us Stable, long-term role with room to grow Direct impact on company operations and cash flow Competitive hourly pay based on experience Supportive leadership that values structure and accountability To apply, please submit your resume and a brief note describing your experience with billing, operations, or construction administration.

Executive Assistant III Seattle, WA-98121 6 months Fully onsite Schedule: 40 hours. 9am-5pm Number and Type of Interviews: 1 Virtual, 1 in-person. Interviewing with HM and chief of staff. Job Description We are seeking a highly motivated and customer obsessed Executive Assistant to support the Vice President of Business Intelligence and Transaction Risk. This is an important area for us requiring strong focus and execution. The role will be responsible for a high volume of tasks including complex calendar management and scheduling, effectively prioritizing amidst a flood of information and requests ensuring appropriate level of urgency is given, monitor/track VPs meetings, priorities and emails and act as proxy when necessary, manage travel and expenses and all administrative support functions for this office. This role is also responsible for managing multiple tasks and action items (documentation, follow up and preparation) for the VP ensuring appropriate and timely action on deliverables. Qualifications: Successful candidates will possess the ability to complete a high volume of tasks and projects with little to no guidance, have impeccable attention to detail, make smart and timely decisions, and react with appropriate levels of urgency to situations and events that require quick response or turnaround. The ideal candidate will also have exceptional verbal and written communications skills, and the ability to switch gears at a moment's notice. High levels of integrity and discretion in handling confidential information is a must and a high degree of professionalism in dealing with senior professionals inside and outside the company is required. At least two years of college required, Bachelors degree preferred. This position requires 5-7 years of experience supporting senior management (VPs, Senior VPs or CEOs) and excellent PC skills, including strong working knowledge of Microsoft Office and Outlook tools. Intake call notes: 5-7 years experience. This EA will be overlooking 1 executive's Calendar, travel (domestic and international), events (catering no more than 20-50). Could be supporting 1-2 directors, expense reports (easy to learn). BACHELORS REQUIRED Candidate Requirements Degree/certification: Bachelor's Leadership Principles: none she can think of. Performance indicators: Responsive on slack and email. SLAs

Who We Are Prowess Consulting is a consulting firm that specializes in helping the largest enterprises in the technology industry define, manage, benchmark, and market their solutions and services. We take great pride in investing the time and effort to gain a deep understanding of our clients' technologies, their customers, and the stories and strategies they need to tell to be successful in the market. Our team of technology and marketing experts is immersed in the technology trends that affect our clients' businesses, so we can add value at every stage of engagement to help them succeed. Who You Are Prowess Consulting is looking for a Tour Planner to help our client with scheduling, planning and managing tour requests for their technology center. To be considered for this role, you must reside in the greater Seattle area. This is a full-time job that requires on-site attendance Monday through Friday. No third-party agencies, please . The Role and Responsibilities Scheduling, planning, and managing all tour requests Gathering information and coordinating logistics for tour requests via phone calls and email Managing inboxes, calendars, and booking tools Reporting any technology or maintenance issues Maintaining positive public relations with stakeholders Coordinating catering (as needed) Maintaining documentation (training manuals, templates, etc.) Greeting executive level individuals and act as a liaison to assist the process Qualifications Previous experience in a professional administrative assistant role is required, dealing with the C-suite, preferably in a tech environment Strong organization and multi-tasking abilities a must Effective communication skills, both verbal and written, for interacting with staff, visitors, and external stakeholders For this role, you must be polished professional, knowing how to interact with high-level executives A strong attention to detail is required Proficiency in Microsoft Office applications A positive, proactive attitude is a must. Experience with preparing documents, maintaining filing systems, and using communication tools (email, scheduling systems). Experience with Power BI is required Additional Details The offered pay range for this position is $65,000 - 75,000 per year, depending on experience and geographic location. Prowess Consulting is an equal-opportunity employer, and diversity is a core value for us. We are a Minority/Women-owned Business Enterprise (WMBE) in Washington, and we committed to diversity, equity, and inclusion. At Prowess Consulting, we are passionate about building and sustaining an inclusive and equitable working and learning environment for all employees. We provide a well-rounded benefits package including health insurance, flexible spending account, life and disability insurance, paid time off, and retirement plan investing. For more information, please visit **************************

Title: Data Entry Administrative Assistant (Contract for 2+ months) Compensation: $24-$27/hr Industry: Education is eligible for medical, dental, vision, and 401(k). About the Role An institution in Shoreline, WA is seeking a reliable and detail-oriented Data Entry Administrative Assistant to support a busy department during a period of transition. This role is ideal for someone with strong administrative or data-entry experience, particularly individuals who have supported HR or payroll-related functions. You will play a key role in maintaining data accuracy, processing timesheet adjustments, supporting general administrative operations, and assisting with various reporting tasks. The ideal candidate is proactive, organized, accountable, and comfortable working in a fast-paced environment. Key Responsibilities Enter, audit, and verify employee timesheet data with a high level of accuracy Run query reports and document corrections or adjustments as needed Support administrative functions and assist with day-to-day workflow management Perform manual and electronic filing; maintain updated tracking systems Respond to internal inquiries via email in a timely, professional manner Assist with general office tasks and ad-hoc projects as assigned Collaborate closely with the department manager to reduce administrative workload Uphold departmental policies, procedures, and confidentiality standards Qualifications Required: 1-2+ years of administrative, data entry, or office support experience Strong typing accuracy and attention to detail Basic Excel skills and proficiency with Microsoft Office (Outlook, Word, etc.) Experience entering/retrieving data within an electronic records system (PeopleSoft experience is a plus) Familiarity with automated tracking systems and maintaining organized filing systems Basic mathematical competency Strong written and verbal communication skills Ability to manage multiple tasks, prioritize deadlines, and work with minimal oversight Preferred: Background supporting HR, payroll, or timesheet administration Understanding of WA-state employment or payroll-related guidelines (a plus, not required) Experience in professional services, education, or similar environments Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

Team Structure: There is one other admin assistant who will train them but work will be mostly independent. Role Responsibilities: • Acts as office coordinator by managing on-site issues • Orders all kitchen and office supplies • Maintains guest and kitchen areas • Leads the planning, coordinating, and implementing team events • Provides administrative and operational support within a large, diverse team including one or more senior executives. • Employs systems (e.g. customized exception reports, tracking reports etc.) to manage information. • Builds effective relationships with internal/external stakeholders. • Gathers and formats data into regular and ad-hoc reports, and dashboards. • Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events. • Dispatches outgoing communications. • Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements • Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget. • Makes travel arrangements, booking flight/hotel reservations as needed. • Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations. • Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. • Thinks creatively and proposes new solutions. • Exercises judgment to identify, diagnose, and solve problems within given rules. • Broader work or accountabilities may be assigned as needed. Must Have Skills: • 1-3 years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility and • post-secondary degree in related field of study. • Specialized knowledge from education and/or business experience. • Verbal & written communication skills - In-depth. • Collaboration & team skills - In-depth. • Analytical and problem-solving skills - In-depth. • Attention to detail & organizational skills - In-depth Nice to Have Skills: • Excel proficiency • Post-secondary degree in related field of study • Salesforce experience • Previous financial industry experience

About Helion We are a fusion power company based in Everett, WA, with the mission to build the world's first fusion power plant, enabling a future with unlimited clean electricity. Our vision is a world with clean, reliable, and affordable energy for everyone. Since Helion's founding in 2013, we have raised over $1 billion from long-time investors such as Sam Altman, Mithril, and Capricorn Investment Group as well as new investors SoftBank and Lightspeed to propel us forward. Our last prototype, Trenta, completed 10,000 high-power pulses and reached plasma temperatures of 100 million degrees Celsius (9 keV). We are now operating Polaris, our next prototype on the path to the world's first fusion power plant. This is a pivotal time to join Helion. You will tackle real-world challenges with a team that prizes urgency, rigor, ownership, and a commitment to delivering hard truths - values essential to achieving what no one has before. Together, we will change the future of energy, because the world can't wait. What You Will Be Doing: We're growing our Executive Operations team and hiring Executive Assistants to support senior leadership. In this role, you'll provide essential administrative support, manage priorities, and help drive operational excellence, enabling leaders to focus on high-value work. Depending on experience, responsibilities range from managing calendars and travel logistics to acting as a trusted advisor on strategic initiatives. This is an onsite role that reports directly to a member of the executive team at our Everett, WA office. You Will: Provide comprehensive support to senior leaders, including inbox and calendar management, scheduling, and prioritization of daily activities Coordinate domestic and international travel logistics, itineraries, and accommodations for leaders and external partners Support planning and execution of leadership meetings, team events, and offsites Develop presentations, briefings, and key communications for executives Track action items, deadlines, and recurring responsibilities Prepare agendas, itineraries, and briefing materials to ensure leaders are set up for success Coordinate expense reports, reimbursements, and other administrative tasks Handle sensitive information with the utmost discretion and professionalism Serve as a trusted partner to leadership, building strong cross-functional relationships Required Skills: 2-4 years of professional experience, ideally in administrative or operational support Experience with calendar organization Experience booking and managing travel logistics Eagerness to grow and integrate tools (including AI) to streamline support Ability to work onsite and mirror leadership schedules, evenings/weekends as needed #LI-Onsite #LI-MM1 Total Compensation and Benefits Helion's compensation package includes a competitively benchmarked base salary, meaningful equity grants, and comprehensive benefits. Final compensation is determined through a holistic evaluation of your experience, qualifications, and our commitment to internal equity - ensuring fairness and transparency across our teams. We are committed to fostering a fair and equitable environment in every aspect of our operations, including compensation. This is an exempt salaried role. Annual Base Pay $119,000 - $136,000 USD Benefits Our total compensation package includes benefits, including but not limited to: • Medical, Dental, and Vision plans for employees and their families • 31 Days of PTO (21 vacation days and 10 sick days) • 10 Paid holidays, plus company-wide winter break • Up to 5% employer 401(k) match • Short term disability, long term disability, and life insurance • Paid parental leave and support (up to 16 weeks) • Annual wellness stipend Helion is an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. If you need assistance or an accommodation during the interview process, please let us know.

At MCG, we lead the healthcare community to deliver patient-focused care. We have a mission-driven team of talented physicians and technical experts developing our evidence-based content and innovating our products to accelerate improvements in healthcare. If you are driven to enhance the US healthcare system, MCG is eager to have you join our team. We cultivate a work environment that nurtures personal and professional growth, and this is a thrilling time to become a part of our organization. With dynamic roles that offer meaningful impact, you'll be able to fully realize your potential. Plus, you'll enjoy world-class benefits and the security, stability, and resources of our parent company, Hearst, with over 100 years of experience. As a Senior Executive Assistant you will be responsible for handling key administrative and project management duties that enable these leaders and their teams to perform at their best. You'll be a confident representative of our executives, ensuring clear communication with clients, partners, and colleagues at every level. At MCG, our Executive Assistant team members are the mysterious force that keeps our organization on track, on time, and on budget. Serving as trusted partners to our Executive leadership, they prioritize engagements, gather critical data for reports and presentations, and foster strong, collaborative relationships across the entire business. We're looking for an experienced Senior Executive Assistant to support our Chief Technology Officer, Chief Product Officer, and Chief Financial Officer. You will: Serve as a trusted representative for MCG's Chief Technology Officer, Chief Product Officer, and Chief Financial Officer. -acting as a central point of contact and resource that reflects their priorities and values. You will also have the opportunity to onboard alongside the new CPO and partner to build the administrative foundation for Product. Handle highly sensitive and confidential information with the utmost discretion, exercising sound judgment to protect leaders' trust and the organization's interests. Masterfully coordinate shifting schedules, complex travel itineraries, and meeting materials across multiple time zones, ensuring that leaders and their teams can remain focused and agile in a dynamic environment. Anticipate the evolving needs of executives and teams, resolving operational and administrative challenges before they arise, and enabling leadership to stay focused on high-impact initiatives. Prioritize and address competing demands proactively, responding swiftly to emerging needs and consistently following through to ensure deadlines are met. Prepare and review reports, meeting minutes, track action items and briefing documents, ensuring accurate, timely, and well-organized information flow that supports informed decision-making. Craft compelling presentations through every stage-from early ideation and research to refined final drafts-using expert PowerPoint skills to help communicate strategic insights and drive alignment. Strategically plan and execute both in-person and virtual meetings or events, overseeing everything from site selection, contract negotiation to day-of on-site logistics and troubleshooting. Tackle ad-hoc projects as requested, demonstrating adaptability and a willingness to dive into new challenges as they surface. Occasionally travel to provide on-site support for team meetings and events. What We're Looking For: A minimum of 5 years' experience as an Executive Assistant or similar providing high-level support to C-level executives. Exceptional organizational and time management abilities, enabling you to prioritize, pivot, and deliver on deadlines in a dynamic, fast-paced setting. Strong, versatile communication skills-written and verbal-that foster respectful, professional interactions across all levels of the organization. Proficiency with Microsoft Office Suite, Confluence, video conferencing platforms, and related applications, ensuring seamless day-to-day operations. Demonstrated ability to maintain confidentiality, exercise sound judgment, and handle sensitive information with absolute discretion. Impeccable attention to detail, ensuring every piece of work is accurate, reliable, and aligned with high standards. A business partner mindset, capable of anticipating needs and delivering solutions proactively. Flexibility and adaptability to thrive in changing environments, working both independently and as an integral team player. A strategic collaborator who partners closely with the Executives and the EA Team to actively contribute insights and value beyond simply executing tasks. Pay Range: $106,000 - 144,000 Other compensation: Bonus Eligible Perks & Benefits: 💻 Hybrid work 🩺 Medical, dental, vision, life, and disability insurance 📈 401K retirement plan; flexible spending and health savings account 🏝️ 15 days of paid time off + additional front-loaded personal days 🏖️ 14 company-recognized holidays + paid volunteer days 👶 8 weeks of paid parental leave + 10 weeks of paid bonding leave 🌈 LGBTQ+ Health Services 🐶 Pet insurance 📣 Check out more of our benefits here: ******************************************* We embrace diversity and equal opportunity and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. Only with diverse thoughts and ideas will we be able to create the change we want in healthcare. The more inclusive we are, the better our work will be for it. MCG Health is a Seattle, Washington-based company. This position can be done from a remote location in Seattle, WA., and will require in-person support as needed. #LI-Hybrid All roles at MCG are expected to engage in occasional travel to participate in team or company-sponsored events for the purposes of connection and collaboration. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. MCG is a leading healthcare organization dedicated to patient-focused care. We value our employees' unique differences and are an Equal Employment Opportunity (EEO) employer. Our diverse workforce helps us achieve our goal of providing the right care to everyone. We welcome all qualified applicants without regard to race, religion, nationality, gender, sexual orientation, gender identity, age, marital status, veteran status, disability, pregnancy, parental status, genetic information, or political affiliation. We are committed to improving equity in healthcare and believe that a diverse workplace fosters curiosity, innovation, and business success. We are happy to provide accommodations for individuals. Please let us know if you require any support.

Expedia Group brands power global travel for everyone, everywhere. We design cutting-edge tech to make travel smoother and more memorable, and we create groundbreaking solutions for our partners. Our diverse, vibrant, and welcoming community is essential in driving our success. Why Join Us? To shape the future of travel, people must come first. Guided by our Values and Leadership Agreements, we foster an open culture where everyone belongs, differences are celebrated and know that when one of us wins, we all win. We provide a full benefits package, including exciting travel perks, generous time-off, parental leave, a flexible work model (with some pretty cool offices), and career development resources, all to fuel our employees' passion for travel and ensure a rewarding career journey. We're building a more open world. Join us. Senior Executive Assistant - OOTC Introduction to Team At Expedia Group, we believe travel opens doors to new opportunities. Our Office of the CEO team enables the success of the CEO and our Travel Leadership Team. As a Senior Executive Assistant, you'll play a vital role in supporting 1-3 senior executives, ensuring smooth daily operations and enabling leadership to focus on strategic priorities. This role offers a unique opportunity to contribute to the success of the leadership team shaping the future of travel and driving impact across our organization. Make an Impact As a trusted extension of our leadership, your work will amplify their ability to focus on what matters most. From expertly managing intricate schedules and driving meeting excellence to tackling diverse administrative challenges with precision, your proactive mindset and problem-solving skills will ensure the Office of the CEO operates at its peak. Together, we'll redefine travel and create meaningful impact across Expedia Group. In this role, you will: Provide comprehensive support services to executive leaders, ensuring outstanding communication, responsiveness, and execution Provide sophisticated Outlook inbox, task, and calendar management. Prioritize inquiries and requests, troubleshoot conflicts with little guidance, make judgements and take actions to ensure smooth day-to-day engagements and effective communications with others Work closely with each executive to keep them well informed of upcoming commitments and responsibilities. Anticipate needs in advance of meetings, conferences, etc. and follow up appropriately Prepare and edit documents as needed, including correspondence, memos, notes, presentations, reports, forms, spreadsheets, slide decks, etc. Ensure well organized and up-to-date travel logistics, expense reports, contact lists, vendor and invoice management, files/records, and other administrative needs Assist in other related duties as needed Experience and Qualifications: 8+ years executive support experience, including supporting senior executives Able to be in office 4-5 times per week Excellent verbal and written communication skills. Ability to speak and write with professionalism and tact in a wide range of circumstances Advanced skills in Microsoft Office Judgement to make appropriate, informed decisions regarding priorities, time, and communication. Able to maintain a high level of integrity and discretion in handling confidential information High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff and community leaders Demonstrated sensitivity to diversity, equity, and inclusion Exceptional organizational skills, follow-through, and attention to detail High initiative, productivity, and agility. Ability to complete a high volume of tasks and projects with limited guidance. Ability to switch gears and react with appropriate speed to situations and events that require quick response or turnaround Technical proficiency to rapidly learn software and troubleshoot/solve technical problems The total cash range for this position in Seattle is $82,500.00 to $115,500.00. Employees in this role have the potential to increase their pay up to $132,000.00, which is the top of the range, based on ongoing, demonstrated, and sustained performance in the role. Starting pay for this role will vary based on multiple factors, including location, available budget, and an individual's knowledge, skills, and experience. Pay ranges may be modified in the future. Expedia Group is proud to offer a wide range of benefits to support employees and their families, including medical/dental/vision, paid time off, and an Employee Assistance Program. To fuel each employee's passion for travel, we offer a wellness & travel reimbursement, travel discounts, and an International Airlines Travel Agent (IATAN) membership. View our full list of benefits. Accommodation requests If you need assistance with any part of the application or recruiting process due to a disability, or other physical or mental health conditions, please reach out to our Recruiting Accommodations Team through the Accommodation Request. We are proud to be named as a Best Place to Work on Glassdoor in 2024 and be recognized for award-winning culture by organizations like Forbes, TIME, Disability:IN, and others. Expedia Group's family of brands includes: Brand Expedia , Hotels.com , Expedia Partner Solutions, Vrbo , trivago , Orbitz , Travelocity , Hotwire , Wotif , ebookers , CheapTickets , Expedia Group™ Media Solutions, Expedia Local Expert , CarRentals.com™, and Expedia Cruises™. © 2024 Expedia, Inc. All rights reserved. Trademarks and logos are the property of their respective owners. CST: 2029030-50 Employment opportunities and job offers at Expedia Group will always come from Expedia Group's Talent Acquisition and hiring teams. Never provide sensitive, personal information to someone unless you're confident who the recipient is. Expedia Group does not extend job offers via email or any other messaging tools to individuals with whom we have not made prior contact. Our email domain ********************. The official website to find and apply for job openings at Expedia Group is careers.expediagroup.com/jobs. Expedia is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization.

Purpose The Executive Assistant provides direct administrative and strategic support to the Chief Executive Officer (CEO) and the Board of Directors. This role manages complex calendars, correspondence and scheduling; prepares and organizes executive and board materials; coordinates executive-level cross-departmental communication; and supports special projects and initiatives led by the CEO and broader executive team. The Executive Assistant will work as a key liaison between the CEO, Board of Directors, executives, employees, the community, governmental, and elected officials while maintaining confidentiality, integrity, and professionalism. Health, Wellness & Retirement benefits: Medical, dental & vision insurance Paid time off & paid holidays Retirement with contribution match Life & AD&D, pet insurance Employee assistance program, & more! Compensation: The target wage range for this position is $37.22 per hour to $45.54 per hour. Final offers are individually based on various factors, including skill set, years of experience, location, qualifications, work schedule and other job-related reasons. Key responsibilities: Provide executive level administrative support to the Chief Executive Officer (CEO). This includes daily and routine administrative assistance. Manage complex calendars, schedule meetings, and coordinate travel arrangements. Prepare agendas, minutes, and presentations. Ensure the CEO is briefed and prepared for meetings and engagements. Ensure timely follow-up on action items and commitments. Assist with special projects and strategic initiatives as directed by the CEO. Track progress on organizational goals and prepare status reports for the CEO and Board. Conduct research and compile data to support decision-making. Coordinate Board activities with guidance from the CEO. Develop and prepare meeting agendas and packet, prepare resolutions and minutes, manage board communications, track follow-up items, and ensure governance materials are accurate and up to date. Maintain accurate governance files and documents including: Articles of Incorporation, Bylaws, minutes, and various corporate and organization records. Plan and coordinate meetings, retreats, travel, and special functions. Compile and prepare materials, coordinate facilities, meals, technology needs, onsite support, and other logistics. Support executive level coordination by tracking executive deadlines, gathering and synthesizing information, preparing briefing materials, and ensuring timely completion of tasks. Facilitate effective information flow between the executive leadership team and other stakeholders, representing the CEO with professionalism and discretion. Draft, edit, and proofread executive correspondence, presentations, reports, and other documents with a high level of accuracy and clarity. Anticipate needs, identify potential issues, and proactively resolve administrative challenges to support the CEO. Serve as cost center manager for Board and Executive budgets. KEY SKILLS, KNOWLEDGE, & ABILITIES Required for this job: Ability to communicate respectfully and with people of varied racial, education and socio-economic backgrounds. Demonstrated ability to maintain confidentiality. Exercise independent judgment and make appropriate decisions in the routine conduct of business. Strong organizational skills, including the ability to set up and maintain organized and efficient office systems. Ability to manage multiple priorities under tight deadlines. Excellent written and verbal communication skills. High proficiency with Microsoft Office software of products including: Word, Excel, PowerPoint, and Teams. Ability to be detail-oriented, multi-task, organize, problem solve and to follow up on tasks. Ability to display consistent professional and ethical conduct. Ability to read, write and communicate in English and understand basic math Ability to learn from directions, observations and mistakes and apply procedures using good judgment. Ability to demonstrate predictable, reliable and timely attendance. Must be able to abide by HIPAA laws and NCH's policies Preferred for this job: Familiarity with Federally Qualified Health Centers or Community Health Organizations. Experience working with Boards of Directors and understanding of governance practices. Project Management Experience Ability to effectively perform job duties under high levels of activity, variety of conditions and restraints. Ability to be a system thinker. Core Competencies: Professionalism and integrity Strategic thinking and problem-solving Relationship building and collaboration Adaptability and resilience About Neighborcare Health: Since 1968, Neighborcare Health has been removing barriers to health care for our neighbors. We believe everyone deserves a place to call their health care home, where a team of medical, dental and mental health professionals work in collaboration with each patient to develop a personal health improvement plan. We are one of the largest providers of primary medical, dental and behavioral health care services in the Seattle area serving low-income and uninsured families and individuals, seniors on fixed incomes, immigrants, and people experiencing homelessness. Each year we care for nearly 60,000 patients at our nearly 30 non-profit medical, dental and school-based clinics. We ask everyone to pay what they can, but no one is turned away due to inability to pay. Our clinics are located in neighborhoods where health disparities are the greatest, and our care teams, who speak over 55 languages and dialects, are as diverse as our patients. No matter who you are, or where you come from, regardless of your insurance, income or immigration status, you are welcome at Neighborcare Health. Learn more about us here. Full job description will be provided during the interview process

Description At MCG, we lead the healthcare community to deliver patient-focused care. We have a mission-driven team of talented physicians and technical experts developing our evidence-based content and innovating our products to accelerate improvements in healthcare. If you are driven to enhance the US healthcare system, MCG is eager to have you join our team. We cultivate a work environment that nurtures personal and professional growth, and this is a thrilling time to become a part of our organization. With dynamic roles that offer meaningful impact, you'll be able to fully realize your potential. Plus, you'll enjoy world-class benefits and the security, stability, and resources of our parent company, Hearst, with over 100 years of experience. As a Senior Executive Assistant you will be responsible for handling key administrative and project management duties that enable these leaders and their teams to perform at their best. You'll be a confident representative of our executives, ensuring clear communication with clients, partners, and colleagues at every level. At MCG, our Executive Assistant team members are the mysterious force that keeps our organization on track, on time, and on budget. Serving as trusted partners to our Executive leadership, they prioritize engagements, gather critical data for reports and presentations, and foster strong, collaborative relationships across the entire business. We're looking for an experienced Senior Executive Assistant to support our Chief Technology Officer, Chief Product Officer, and Chief Financial Officer. You will: * Serve as a trusted representative for MCG's Chief Technology Officer, Chief Product Officer, and Chief Financial Officer. -acting as a central point of contact and resource that reflects their priorities and values. You will also have the opportunity to onboard alongside the new CPO and partner to build the administrative foundation for Product. * Handle highly sensitive and confidential information with the utmost discretion, exercising sound judgment to protect leaders' trust and the organization's interests. * Masterfully coordinate shifting schedules, complex travel itineraries, and meeting materials across multiple time zones, ensuring that leaders and their teams can remain focused and agile in a dynamic environment. * Anticipate the evolving needs of executives and teams, resolving operational and administrative challenges before they arise, and enabling leadership to stay focused on high-impact initiatives. * Prioritize and address competing demands proactively, responding swiftly to emerging needs and consistently following through to ensure deadlines are met. * Prepare and review reports, meeting minutes, track action items and briefing documents, ensuring accurate, timely, and well-organized information flow that supports informed decision-making. * Craft compelling presentations through every stage-from early ideation and research to refined final drafts-using expert PowerPoint skills to help communicate strategic insights and drive alignment. * Strategically plan and execute both in-person and virtual meetings or events, overseeing everything from site selection, contract negotiation to day-of on-site logistics and troubleshooting. * Tackle ad-hoc projects as requested, demonstrating adaptability and a willingness to dive into new challenges as they surface. * Occasionally travel to provide on-site support for team meetings and events. What We're Looking For: * A minimum of 5 years' experience as an Executive Assistant or similar providing high-level support to C-level executives. * Exceptional organizational and time management abilities, enabling you to prioritize, pivot, and deliver on deadlines in a dynamic, fast-paced setting. * Strong, versatile communication skills-written and verbal-that foster respectful, professional interactions across all levels of the organization. * Proficiency with Microsoft Office Suite, Confluence, video conferencing platforms, and related applications, ensuring seamless day-to-day operations. * Demonstrated ability to maintain confidentiality, exercise sound judgment, and handle sensitive information with absolute discretion. * Impeccable attention to detail, ensuring every piece of work is accurate, reliable, and aligned with high standards. * A business partner mindset, capable of anticipating needs and delivering solutions proactively. * Flexibility and adaptability to thrive in changing environments, working both independently and as an integral team player. * A strategic collaborator who partners closely with the Executives and the EA Team to actively contribute insights and value beyond simply executing tasks. Pay Range: $106,000 - 144,000 Other compensation: Bonus Eligible Perks & Benefits: Hybrid work Medical, dental, vision, life, and disability insurance 401K retirement plan; flexible spending and health savings account 15 days of paid time off + additional front-loaded personal days 14 company-recognized holidays + paid volunteer days 8 weeks of paid parental leave + 10 weeks of paid bonding leave LGBTQ+ Health Services Pet insurance Check out more of our benefits here: ******************************************* We embrace diversity and equal opportunity and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. Only with diverse thoughts and ideas will we be able to create the change we want in healthcare. The more inclusive we are, the better our work will be for it. MCG Health is a Seattle, Washington-based company. This position can be done from a remote location in Seattle, WA., and will require in-person support as needed. #LI-Hybrid All roles at MCG are expected to engage in occasional travel to participate in team or company-sponsored events for the purposes of connection and collaboration. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. MCG is a leading healthcare organization dedicated to patient-focused care. We value our employees' unique differences and are an Equal Employment Opportunity (EEO) employer. Our diverse workforce helps us achieve our goal of providing the right care to everyone. We welcome all qualified applicants without regard to race, religion, nationality, gender, sexual orientation, gender identity, age, marital status, veteran status, disability, pregnancy, parental status, genetic information, or political affiliation. We are committed to improving equity in healthcare and believe that a diverse workplace fosters curiosity, innovation, and business success. We are happy to provide accommodations for individuals. Please let us know if you require any support. Salary106,000.00 - 144,000.00 Annual Listing Type Jobs | Remote Position Type Full Time Experience Level Senior Level Salary Min 106000.00 Salary Max 144000.00 Salary Type /yr.

+ A leading technology organization is seeking a highly skilled and adaptable Administrative Assistant to support two senior leaders within its AI organization. + This role is ideal for someone who thrives in a fast-paced, dynamic environment, can manage shifting priorities, including same-day schedule changes-and brings strong technical aptitude and professionalism. + The role requires seamless remote support across time zones, exceptional responsiveness, discretion, and the ability to operate calmly under pressure **Responsibilities:** + Manage complex, high-volume calendars for two senior AI leaders, including frequent same-day adjustments, shifting priorities, and tight meeting windows. + Coordinate internal and external meetings across multiple time zones while optimizing executive availability and focus time. + Act as a trusted scheduling gatekeeper, prioritizing requests and resolving conflicts to align with business needs. + Coordinate domestic travel logistics, including flights, accommodations, ground transportation, and itinerary management. + Provide administrative and documentation support for international travel, including awareness of visa requirements and travel compliance processes. + Support one executive who typically schedules international travel independently by assisting with travel readiness, documentation steps, and follow-up tasks. + Manage U.S.-based travel for another executive using corporate travel management systems such as CTM or similar platforms. + Ensure all travel arrangements comply with corporate policies and timelines, minimizing disruptions and last-minute issues. **Experience:** + 5+ years of experience supporting VP-level or senior executives, preferably within technology organizations. + Demonstrated ability to support multiple executives simultaneously in a remote or distributed work environment. + Experience working in mid-to-large, fast-paced technology organizations with evolving structures. + Exceptional calendar management, organizational, and prioritization skills. + Comfort using AI-powered productivity tools such as ChatGPT or similar platforms. + Familiarity with corporate travel management systems (e.g., CTM or Concur, TravelPerk, Egencia, Navan). **Skills:** + Executive Support + Calendar management + Travel Management + Google Workspace + AI Powered Tools **Education:** + Bachelor's degree or a related field. **About US Tech Solutions:** US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** (********************************** . US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 5+ years of relevant experience providing administrative support to 1 or more executives 11. 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 5+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites 16. Experience supporting a global (APAC, EMEA, NORAM) team across several timezones 17. Experience maintaining confidentiality and discretion in all areas of work **Public Compensation:** $48.37/hour to $69.52/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@meta.com.

Hi, I hope you are doing good. I have a job opportunity related to your profile with one of our client, please find below Job Description for your review. If you are interested and available for the following position then please send your updated resume in word format along with your contact details to discuss further. Role: Principal EA - TRIRIGA Application Real Estate module Duration: Full Time Location: Seattle, WA Qualifications Basic • Bachelor's degree or foreign equivalent required from an accredited institution. Will also consider three years of progressive experience in the specialty in lieu of every year of education. • At least 11 years of experience in IT. Preferred • At least 5 years of experience in Business Process Consulting, problem definition, Architecture/Design /Detailing of Processes • Manages and directs the daily activities of the leasing operations department in accordance with organization policies and standards • Lead responsible for developing, maintaining, and growing client relationships, as well as for leading consultant and client project teams from project planning through execution. • Lead responsibilities include: • Design and restructuring of corporate real estate and facilities management operating models, organizational structures, and service delivery models • Design and / or improvement of corporate real estate and facilities management business processes. • Development of real estate and facilities portfolio optimization strategies • Determining client needs by supplementing the standard assessment techniques and tools with innovative approaches • Evaluating and validating analyses • Developing recommendations for the client in the context of the overall engagement. • Lead should be experienced dealing with large, complex real estate portfolios and organizations • Lead should have experience in • Creating and modifying real estate contracts within the TRIRIGA Application Real Estate module • Commercial Real Estate accounting practices including new standards • Payment processes for Commercial Leasing within the TRIRIGA Application Real Estate module • A minimum of 2-3 full life cycle implementations in Real Estate &/or Lease Management. • At least 5 years of experience managing large technology IWMS engagements (Tririga, Lease Admin.) • At least 5 years of experience creating logical, system, physical architecture & design Qualifications • Bachelor's degree or foreign equivalent required from an accredited institution. Will also consider three years of progressive experience in the specialty in lieu of every year of education. Additional Information All your information will be kept confidential according to EEO guidelines.

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Job Purpose: The Executive Assistant provides support to the Divisional or Regional Manager and Escrow department by assisting with customer service and administrative duties related to escrow closings. May provide general support for a team, or partner with an escrow officer. Essential Job Functions: Engage in WFG company culture that emphasizes engagement in our 4 Cs, quality of work and high performance. Acts as the point of contact among leadership and executives, employees and external partners. Answers non-routine correspondence and assembles highly confidential and sensitive information. Maintains filing systems and departmental forms. Coordinate complex scheduling and extensive calendar management. Perform administrative and office support, including communication with facilities, entering employee information on behalf of manager. Make Travel and accommodation arrangements for manager and staff as needed. Prepare and track expense reports for staff. Performs routine administrative duties to assist in the escrow process. Answers phones, greets customers, places calls and follows up on information needed for escrow closings. In smaller escrow/branch offices, may perform some receptionist duties. Duties may include: processing opening orders, initial file set up, post-closing follow up on assigned files. Special projects as assigned. Knowledge, Skills and Abilities: Excellent communication skills - both written and verbal. Professional demeanor. Self-organizing and motivational skills. Ability to learn quickly, multi-task, and retain information specific to the business domain. Basic Qualifications: High School diploma or equivalent. At least three years experience supporting leadership or executive level roles. Proficiency with MS Outlook, Word, Excel, PowerPoint. Preferred Qualifications: Experience overseeing budgets and expenses. Experience developing internal processes and filing systems. Knowledge of title, escrow, and/or real estate services. Bachelor's Degree Supervisory Responsibility:This position has no supervisory responsibilities. Work Environment:This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Physical Requirements/ADA: No unusual physical requirements. Requires no heavy lifting, and nearly all work is performed in a comfortable indoor facility. Routine deadlines; usually sufficient lead time; variance in work volume seasonal and predictable; priorities can be anticipated; some interruptions are present; travel or other inconveniences have advance notice; involves occasional exposure to demands and pressures from persons other than immediate supervisor. Job frequently requires sitting, handling objects with hands. Job occasionally requires standing, walking, reaching, talking, hearing, and lifting up to 10 lbs. Vision requirements: Ability to see information in print and/or electronically. Position Type/Expected Hours of Work:Days and hours of full -time position are Monday through Friday, 8:00 a.m. to 5 p.m. Part-time positions may be considered. Travel:No travel is expected for this position.

Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has approximately 1,100 attorneys in 17 offices: 13 in the U.S., two in China, and two in Europe. Our broad spectrum of practices and entrepreneurial spirit allow exceptional opportunities for professional achievement and career growth. Wilson Sonsini has an immediate opening for an Executive Assistant in the Litigation department to join our Seattle office. This role will support both partners and associates in the Litigation group. This is an exciting opportunity for someone looking to find their home at a well-established firm with a warm, supportive office culture. The ideal candidate is organized, efficient, meticulous, has a strong understanding of the litigation process, and enjoys collaborating with others. The ability to handle confidential information with the utmost discretion is critical to success in this role. This role is available as a hybrid work schedule. Essential Duties and Responsibilities: Interface with clients, firm resources, and vendors on attorneys' behalf. Book travel arrangements for attorneys. Process expense reimbursements. Manage attorney calendars and scheduling as needed. Prepare engagement letters, open new matters, interface with New Business and Conflicts department. Perform e-filing in state and federal courts. Prepare basic correspondence such as client letters and memos. Prepare documents (creating, proofreading, revising, editing/red-lining, shells of legal documents). Coordinate all aspects of internal and external meetings, depositions, mediations, etc. (conference room reservations, catering, adding guests to visitor list, etc.). Accurately enter, edit, release, and revise attorney time entries. Interface with finance and assist with billing matters as needed. Set up and maintain document workspaces and serve as file keeper for case matters. Manage email distribution lists for teams and contact information for clients and vendors. Maintain list of court login/passwords and keep admissions up to date. Maintain attorney memberships of bar associations, CLE credits and dues, etc. Serve discovery and other substantive mailings/submissions. Order Certificates of Good Standing for Pro Hac Vice. Assist with hearing and trial logistics. Handle printing, copying, and binder creation. Process vendor invoices. Prepare audit letters. Perform related duties as assigned or directed by supervisor from time to time. Maintain compliance with all firm policies and procedures. Education and/or Work Experience Requirements: Bachelor's degree preferred. 5+ years of litigation experience within a law firm. E-filing experience in state and federal courts is desired. Strong attention to detail, follow-up, and excellent organizational skills, with the ability to effectively prioritize tasks. Ability to treat sensitive/confidential information with appropriate discretion. Strong sense of urgency, accountability, flexibility, and resourcefulness. Ability to function professionally under pressure, while managing multiple concurrent tasks and deadlines. Must possess tact, discretion, good judgement, and act with integrity in all situations. Excellent interpersonal, written, and verbal communication skills. Excellent computer proficiency (MS Office - Word, Excel, and Outlook, Teams, SharePoint, Box and other content management platforms). Excellent file management skills. Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices. Ability to work overtime as needed. The primary location for this job posting is in Seattle. The actual base pay offered will depend upon a variety of factors, including but not limited to the selected candidate's qualifications, years of relevant experience, level of education, professional certifications and licenses, and work location. The anticipated pay range for this position is as follows: $42.00 - $56.82 per hour. The compensation for this position may include overtime and a discretionary year-end merit bonus based on performance. We offer a highly competitive salary and benefits package. Benefits information can be found here. Equal Opportunity Employer (EOE).

THIS OPPORTUNITY TheSenior Executive Assistantreports to the WSOS Executive Directorand is a member ofthe Operationsteam. The topaccountabilitiesfor this rolearetomanage essential operations of the WSOS office and team to maximize organizational effectiveness and each staff members ability to achieve our mission. The top responsibilities for this role include: 1) handling core admin support forthe ED 2) providing clerical support for executive-level Board of Directors, Finance & Investment Committee, and WSOS Foundation meetings and members; 3) overseeing the efficient functioning of the WSOS office space in the Mt.Baker neighborhood of Seattle, WA; 4)leading a wide variety of administrativeand office managementtasks; and 5) performing sophisticated calendar management and support to the Senior Leadership team as needed. To excel inthisrole, the SeniorExecutive Assistant will be a self-starting, detail-oriented professional with a penchant for performing tasks efficiently, accurately,and independently. The ideal candidate has exceptional organizational skills and both the competence and confidence to act with little or no supervision. This dynamic position requires the ability toanticipateneeds, think critically,and offer solutions to problems with the highest level of professionalism and confidentiality. The main WSOS officeis in Seattles Mt. Baker neighborhood.Most staff work on a hybrid schedule,generally workingfrom the WSOS office two days per week.This role isto generally work from the WSOS officethreedays per week in light of their on-site support duties. Key Responsibilities and Accountabilities Provides comprehensive support to the Executive Director by managing communications and correspondence, overseeing calendar and task management, ensuring the ED is prepared for meetings and events, arranging travel and financial processes, and serving as the main contact for staff, board, and external partners, including donor outreach. Manage the office space including maintaining processes and systems to support a hybrid work environment; providing hospitality andmaintaininga welcoming environment via phone and at the front desk; managing office administrative tasks such asmonitoringthemail andcoordinating cleaning services as needed. Act as liaison to C-suite executives serving on the Board of Directors, Finance & Investment Committee and WSOS Foundation, including handling administrativelogisticsfor meetings (scheduling,compilingand distributing materials, recordingmeeting minutes) and other projects. Lead a broad variety of administrative tasks including assisting with special projects; designingandcompiling complex documents; supporting colleagues with following policies & procedures; executing culture-building activities. Own and support complex, crossfunctional projectsplan, prioritize, coordinate stakeholders, and enforce timelines to ensure ontime completion of all tasks and milestones. We share our preferred qualifications to help candidates understand the experience, knowledge, skills,and abilities we expect the ideal candidate to bring. If you feel you would be a strong fit for the role but do not meet every one of these criteria, we highly encourage you to apply. If this sounds like you or someone you know, please read the full job description here.

The Executive Assistant is a proactive, detail-oriented and techy savvy position, providing support to Producers. The ideal candidate will thrive in a fast-paced environment and play a critical role in enabling productivity, handling confidential team information and enhancing team coordination. Position Responsibilities Calendar, Schedule and Email Management * Proactively monitor the Producer's inbox, prioritizing emails and responding on behalf of the Producer when appropriate. * Flag important emails and coordinate timely follow-up, in particular items that require immediate attention. * Maintain calendars and schedule meetings and appointments, as requested. * Prepare agendas, compile necessary documents and ensure the Producer is well-prepared for meetings. Collect action items following meeting and drive action for applicable items. * Arrange for meeting rooms, food/beverages, lunch reservations, etc., as necessary. * Coordinate with internal and external stakeholders to avoid scheduling conflicts and ensure smooth operations. * Arrange all phases of travel for Producers; maintain records, itineraries, and travel credits Communication and Correspondence * Lead weekly 1:1 meetings with Producer and applicable team members by preparing agenda inclusive of items to coordinate upcoming schedules, projects in progress, client request, prospect requests and other items as needed by the Producer * Maintain project tracking of key initiatives / project in progress and communicate status updates on a regular basis * Act as a point of contact between the Producer and internal / external stakeholders * Ensure clear and timely communication and manage any urgent requests or issues that arise. * Professionally communicate and build relationships with internal / external stakeholders as an extension of the Producer brand * Draft, review and proofread high-quality communications including emails, memos, reports and presentations * Manage "Lockton Wins" announcements for Producer new business Event Support * Organize and support events by preparing agendas, coordinating attendance, vetting and securing vendors, curating marketing materials and supporting post-event follow up activities. * Support conferences by completing registration, conducting prospect research, scheduling meetings, organizing travel / logistics, and curating any applicable marketing materials * Provide on-site support for the event as requested * Coordinate non-profit / board responsibilities as requested (i.e., agendas, RSVPs to meetings, etc.) Book of Business / Administrative Support * Maintain client/prospect database and reports in Salesforce * Review accounts receivable on a monthly basis and coordinate with account teams on any receivables over 60 days * Responsible for accounting related activities such as receipt collection, expense report submission, credit card billing reconciliation, bill pay, taxes coordination and review of capital accounts and statements * Create and maintain files of correspondence and other records, processing files for dead storage, as necessary * Take a proactive approach to understanding client profiles, preferences and touchpoints * Prepare and/or review a variety of client correspondence, reports, spreadsheets, and other documents, ensuring proper format, grammar, spelling, and punctuation * Coordinate with Producer and associate teams to complete assignments / projects including RFPs, client renewal / pre-renewal documents, prospect presentations, etc. * Support Producer marketing initiatives (i.e., LinkedIn, newsletters, etc.) * Curate and coordinate logistics for client gifts, team appreciation outings and other touchpoints for internal / external stakeholders Other Duties * Perform other work-related duties as assigned #LI-OE1

Role: Senior Executive Assistant Manage daily schedules and coordinate complex calendars, balancing competing priorities and ensuring alignment with strategic and operational demands. Serve as a professional point of contact for inquiries directed to the Chief of Staff and Assistant CEO; screen, prioritize, and route communications appropriately. Prepare agendas and materials for meetings, ensuring principals are well-informed and prepared. Lead and/or support special projects to drive executive or organizational priorities. Ensure follow-up on the principals' priorities and action items resulting from meetings and other engagements. Support daily planning in collaboration with the Administrative Manager and executive leadership. Schedule and organize internal and external meetings, including agenda development, logistical coordination, technology, transportation, etc. Draft correspondence and presentations on behalf of supported executives. Coordinate official travel for the Chief of Staff and Assistant CEO, including itineraries, lodging, and transportation, including preparing and reconciling travel expenses in Concur in compliance with Sound Transit policies. Provide project or program support on cross-functional initiatives led by the Chief of Staff or Assistant CEO. Take and distribute meeting minutes for key executive team meetings when requested. Serve as backup to the CEO's Executive Assistant during absences, ensuring seamless continuity in managing the CEO's calendar, logistics, and correspondence as needed. Support Office of the CEO office operations such as office supply purchasing, payment of invoices, hardware and telecom support, etc as needed. Other duties as assigned. Required Skills and Qualifications: 6 yrs of executive admin experience Location: Downtown Seattle Duration: 8 weeks Pay: $42 per hour