Executive assistant jobs in Bend, OR - 235 jobs

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 5+ years of relevant experience providing administrative support to 1 or more executives 11. 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 5+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. BA/BS 16. Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites 17. Experience supporting a global (APAC, EMEA, NORAM) team across several timezones 18. Experience maintaining confidentiality and discretion in all areas of work **Public Compensation:** $47.16/hour to $67.50/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

The Executive Director is responsible for the overall leadership, management, and strategic direction of the assisted living community. This role involves overseeing all operational aspects of the organization, including clinical services, administrative functions, financial management, and community relations. The Executive Director will work closely with the PACS regional team to develop and implement the community's strategic goals and objectives, ensuring compliance with regulatory requirements and fostering a culture of excellence and compassion. A successful candidate for Executive Director for Homewood Assisted Living will actively display and implement the PACS values of Love, Excellence, Trust, Accountability, Mutual Respect and Commitment, ultimately leading to a high degree of quality care to its residents.. The Executive Director may expect a base salary of $95,000-110,000, for our community of 44 assisted living apartments. Essential Duties Responsible for the overall operational functioning of the facility as required by applicable law. Oversee the provision of quality care, with the assistance of the Health and Wellness Director, Resident Care Coordinator, and other clinical care personnel. Monitor resident census on a daily basis. Plan, develop, organize, implement, evaluate and direct programs and activities. Formulate and monitor the community budget and performance to facilitate the financial health of the community. Oversee the adoption of policies, procedures and professional standards of practice that govern the operation of Homewood Assisted Living. Hold direct reports accountable. A role model for the mission, vision and values. Work to ensure all employees, residents and families are treated with love and respect. Involved in community groups and developing/maintaining relationships with local hospital leadership and other key community leaders. Monitor legal and regulatory changes applicable to community operations. Understand staffing level requirements and be compliant in staffing. Monitor and direct execution of policy and procedural changes. Actively resolve HR and risk management situations within the facility. Oversee capital improvements. Develop and maintain a good reputation within the industry and local community. Develop strong relationships with the PACS support team as they assist in meeting/exceeding community goals. Responsible for contract negotiations with vendors. Support clinical efforts by understanding QA measures and holding applicable personnel accountable. Keeps abreast of collections and A/R on a daily basis. Develop and execute creative ideas to increase employee engagement and reduce turnover. Understand and review quality measures with the facility's clinical leadership on a regular basis. Actively participate and respond to state and federal healthcare surveys/inspections. Conduct daily meetings with appropriate staff during facility inspections to discuss survey findings and formulation of plans of action/correction. Review deficiencies noted during the exit conference, seeking to address concerns expressed by the surveyors. Assist in developing plans of correction for cited deficiencies. Ensure such plans incorporate timetables and methods of monitoring in an effort to ensure that such deficiencies do not recur. Supervisory Requirements Responsible for the entire community. Managing and overseeing multiple levels of employees either directly or indirectly. Responsibilities may include, but not limited to, hiring, training, budgeting, appraising performance, rewarding and disciplining employees, addressing complaints, resolving problems and terminations. Qualifications Education and/or Experience • Must possess, as a minimum, a Bachelor's Degree from an accredited college/university, or equivalent. • To perform this job successfully, a candidate must maintain licensing credentials for an Executive Director. • Master's Degree or MBA preferred. Language Skills • Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. • Ability to write reports, business correspondence, and procedure manuals. • Ability to effectively present information and respond to questions from managers and employees. Mathematical Skills • Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations. Reasoning Ability • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Certificates, Licenses, Registrations • To perform this job successfully, a candidate must maintain licensing credentials for an Executive Director. • An individual must be proficient in the suite of Microsoft Office products. Physical Demands, Work Environment • The employee must occasionally lift and/or move up to 25 pounds. • Prolonged use of a desktop or laptop computer. • While performing the duties of this job, the employee is regularly required to sit, stand; walk and talk, read or hear. • Frequent use of all office related equipment to include; copier/scanner/fax, telephone, and calculator. • Travel by auto or airline may be required on occasion. • The noise level in the work environment is usually low to moderate. The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Instrument is a digitally native design and technology company built to help brands unlock their full potential. Since 2005, our 300+ team of makers, thinkers, and storytellers has partnered with leading brands like Google, Nike, Uber, ŌURA, and Eventbrite to craft digital experiences that create impact and drive results. Unlike traditional agencies, we don't just design-we build. Our work lives at the intersection of taste and technology, powered by curiosity, thoughtful curation, and a commitment to delivering the most fitting solution for every brief. We bring this to life across three core offerings: Brand, Marketing, and Product. We're a hands-on, highly collaborative team of multi-hyphenates who move fast from idea to execution. With offices in Portland and NYC and a distributed team across the U.S. and Europe, we scale for big moments and stay nimble for the quick ones-always building teams around the unique needs of each project. We're a place for people who never stop learning-those excited to stretch their craft, experiment with new tools, and grow through collaboration. We believe great work comes from a mix of perspectives-people with different paths, passions, and lived experiences. We're proud to be an equal opportunity workplace, supporting diversity and providing reasonable accommodations so everyone can do their best work. We believe great work comes from a mix of perspectives-people with different paths, passions, and lived experiences. Come join us and help shape what's next. We're looking for an exceptional Executive Assistant to partner directly with our CEO during a pivotal period of growth and change. This is not a traditional administrative role. You'll act as a strategic extension of the CEO-owning systems, protecting priorities, and bringing clarity to a fast-moving, high-stakes environment. You'll thrive here if you understand agency life, anticipate needs before they surface, and are confident navigating senior stakeholders with discretion, judgment, and backbone. Please Note: We'll start reviewing applications the week of 1/5/2026What You'll Do Own and manage the CEO's complex, multi-time zone calendar across clients, internal leadership, and parent company stakeholders Coordinate all travel and logistics, including last-minute changes tied to client or business needs Act as the first line of triage for email, meeting requests, and communications-determining what requires CEO attention versus delegation Prepare teams ahead of meetings to ensure time is purposeful and decisions are actionable Attend meetings as needed, track action items, and follow through to completion Serve as an extension of the CEO by developing deep context around priorities, decision-making style, and communication preferences Drive CEO-led initiatives forward through light project management and coordination Research, synthesize, and prepare executive-level summaries on industry trends, competitive insights, or internal initiatives Coordinate Executive Team meetings and communications across Instrument and the broader network Support annual planning, budgeting, and strategic sessions in partnership with leadership Coordinate logistics for leadership offsites, town halls, executive gatherings, and client dinners Process and reconcile CEO expenses and support departmental budget tracking Model Instrument's values while maintaining appropriate professional boundaries What You'll Bring 5+ years supporting C-suite executives in agencies or similar fast-paced environments ($50M+ revenue) Agency experience required - must understand the rhythm of pitches, client account management, and creative personalities Proven ability to say no - to senior stakeholders, parent company executives, and even well-meaning colleagues Self-directed excellence - able to anticipate needs and act without constant direction High emotional intelligent - can navigates complex personalities and organizational dynamics with ease Technology fluency- advanced proficiency in Google Workspace and comfort with project management and financial tools Exceptional communication: can write and communicate clearly in the CEO's voice Pay Range The expected pay range for this position is $85,000-$120,000 depending on level for our base US Region 3*. We have three regional pay ranges that are adjusted for cost of living (US1 +15%, US2 +7.5%, US3 Base), *learn more about our pay philosophy and cost of living adjustments. What We OfferFlexible, Hybrid Work EnvironmentGreat Compensation with Annual Reviews (Learn more about our Pay Philosophy)401(k) Matching with Immediate VestingRobust Medical, Vision, and Accident Insurance Generous Paid Holidays and unlimited PTOSabbaticalsMonthly Wellbeing StipendCareer Management and Leadership Training

Become an integral part of Consumer and Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As a Senior Executive Assistant in Consumer and Community Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. Job responsibilities Maintain complex and detailed calendars Screen incoming calls and determine the level of priority, while using caution in dispensing information Manage the coordination and logistics of both internal and external meetings Arrange and coordinate complicated domestic and international travel Organize all aspects of internal and external events, including catering and transportation Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Maintain department documents, including current organizational charts and Executive Bio's Handle regular activities without prompting, and advise in advance with issues or delays Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities, and skills At least five years of administrative experience Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities, and skills Experience supporting at the Managing Director level (or equivalent) or above College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

Job DescriptionAbout Littlejohn Financial Services Littlejohn Financial Services is a faith-forward financial planning firm built around helping families and individuals steward their finances wisely. We believe in teamwork, integrity, and continual improvement, and that when we win, we win together. About the Role We're looking for a proactive, people-loving Executive Assistant to partner with the owner of Littlejohn Financial Services. This role goes beyond the traditional EA work. You'll be the person who helps keep our leader organized, focused, and moving in the right direction every day. You'll help him decide which shiny objects to chase, and which ones to leave behind. When the team brings him problems, you solve them before they ever reach his desk. You know what the 1:3:1 principle is and live by it. This role is a fit for someone who enjoys engaging with others. You're energized by people, not drained by them, and you bring positivity and professionalism to every interaction. If you're someone who thrives on organization, problem-solving, and helping others reach their goals, you'll fit right in. What You'll Do Calendar and Inbox Management: Manage the owner's calendar, inbox, and daily priorities so he can stay focused on the journey and trust that you've got the details lined out. Bonus points for doing this all the Dan Martell way! Project Management: Stay one step ahead by spotting what's needed, turning ideas into clear next steps, and making sure projects actually get finished. Event Planning and Execution: Coordinate and execute company events, client meetings, and internal gatherings, handling everything from planning logistics to on-site details. Client Communication: Draft and manage client communications and marketing materials, making sure everything is written clearly, grammatically correct, and aligned with company standards and tone. Attention to detail in wording, grammar, and presentation is essential. You should be confident spotting what reads well and what doesn't. Create and Improve Processes: Identify areas where processes are missing or unclear and develop simple, effective systems to improve efficiency and buy back time. Handle Information with Discretion: Maintain the highest level of confidentiality and discretion when handling sensitive information related to clients, business operations, and personal matters. Trust and integrity are a must in this role. Provide Personal and Executive Support: Provide occasional personal assistance such as scheduling personal appointments or handling household-related logistics that help the owner stay focused on business priorities. You're someone who gains energy from lending a hand before anyone even knows it's needed! Strategic Partnership: Partner closely with the owner to brainstorm ideas, plan new initiatives, and ensure projects move from concept to completion. He thrives in the big-picture journey; you thrive in the details that make it happen.You are an extension of his ability to get things done. Create Positive Connections with People: Serve as a friendly, professional point of contact for clients and partners. You'll greet people warmly, communicate clearly, and build positive relationships. This role is a fit for someone who enjoys engaging with others. You're energized by people, not drained by them, and you bring positivity and professionalism to every interaction. Other Duties As Assigned: Intrepreneurs sometimes create new and exciting opportunities we haven't even thought of yet. Those opportunities live in this section. In a small business, we all wear lots of hats. Embrace the chance to be creative and make an impact. Who You Are Highly organized and dependable, with a natural ability to manage details and keep multiple priorities moving forward. A strong communicator who can write and speak clearly with clients, colleagues, and leadership. Comfortable interacting with clients and team members in person; friendly, professional, and confident. Someone who takes initiative and enjoys seeing tasks through to completion. Emotionally intelligent and able to read situations well. You know when to step in, when to ask questions, and when to take ownership. Comfortable in a faith-based, family-oriented environment where values and integrity matter. Proactive and resourceful, willing to jump in wherever needed to keep things running smoothly. Shows strong aptitude for learning new systems and processes quickly. You are not scared of new technology. You adapt! AI excites you rather than intimidates you. Experience in financial services or professional services is helpful but not required. You understand sometimes the word ‘No' means no; sometimes it means ‘How?' Bonus if you have basic graphic design skills or an eye for clean, simple layouts. Minimum Requirements High school diploma required (some college preferred) Three or more years of administrative or executive support experience, with preference for those who've supported an owner, CEO, or senior leader. Strong proficiency with Google Workspace (Docs, Sheets, Calendar) Must work on-site in Roseburg, OR Why You'll Love Working Here You'll be part of a small but mighty team where ideas are encouraged, initiative is celebrated, and effort is recognized. You'll have a direct impact on both business success and client satisfaction and work with a leader who genuinely rewards people who make his life (and the company's) run smoother.

Department Description: The University of Oregon Portland provides a range of academic and student support programs at its campus in Portland. Students at UO Portland are enrolled in professional master's degree programs offered by the College of Design, School of Journalism and Communication, and the Lundquist College of Business. Law students can complete their 3rd year of law school on the Portland campus, and a fifth-year undergraduate program is offered in Product Design. The Ballmer Institute for Children's Behavioral Health offers an undergraduate degree, and a certificate program, and serves as the home for a robust research portfolio. There are also programs offering professional education and several research centers. UO Portland provides a range of support services for students including advising, counseling, and internship opportunities, as well as housing, dining, and recreational opportunities. As a satellite campus for the University of Oregon, and having moved to a new location in fall 2023, the campus Vice President's team enjoys challenges and opportunities that stem from starting a new enterprise, while sustaining the high-quality education provided by the University. Position Summary: This position provides wide-ranging, executive-level administrative support to the Vice President for Portland and serves as the primary contact for all matters related to the Vice President's schedule and activities. The Executive Assistant acts as comprehensive support by assisting in the implementation of UO Portland's vision and goals. This position prioritizes the Vice President's time and commitments, ensures the Vice President has background and materials for engagements, collaborates with others in UO Portland administration, manages internal processes, and facilitates communication internally, with external constituents, and at multiple levels. With supervision by the Assistant Vice President of Finance and Administration, the position provides administrative support to the campus executive team and assists campus leadership in processes and procedures including, but not limited to, travel arrangement and reimbursement, purchasing requests, human resources support, etc. This is an in-person position. Minimum Qualifications: Three years of experience in executive-level administrative support. Professional Competencies: * Knowledge and ability to work and communicate effectively and independently in a highly collegial setting. Strong interpersonal, team participation, and verbal communications skills. * Strong skills including research, analyzing and writing reports, reviewing and editing complex documents and drafting nuanced correspondence. * Professional communication skills, including accuracy in spelling, grammar and punctuation, proofreading, design, and presentation. * Knowledge of and experience with software programs comparable to Microsoft Office Suite components (word processing, databases, Outlook, PowerPoint, etc.). * Demonstrated commitment to anti-racism, diversity, equity, and inclusion. * Outstanding organization and analytical abilities. Ability to meet deadlines, prioritization of multiple tasks, management of projects and the ability to work independently without supervision. Preferred Qualifications: * Experience within a higher education institution and an understanding of and sensitivity to academic culture. * Project Management experience. * Experience supporting Human Resources functions and processes. Full details and application available at the link. Listing Type Jobs Categories Clerical/Administrative | Education | Government/Public Agency | Human Resources | Nonprofit | Office | Project Management Position Type Full Time Experience Level Mid Level Employer Type Direct Employer Salary Min 68000 Salary Max 76000 Salary Type /yr.

Agency Revolution offers a comprehensive Digital Marketing System dedicated to insurance agents and brokers. We work with independent insurance agencies to help them grow their business and stay ahead of the digital curve. We've been around for over 17 years and we have one of the strongest reputations in the industry. We're committed to transforming the lives and businesses of our clients Agency Revolution is a perfect environment for those who like to work hard and play hard. Our company is a little weird because people actually like their jobs. It may have something to do with the 300 days of sunshine we get in Bend... or the 6 weeks of paid vacation... or the world-class ski resort just 25 minutes from the office. Whatever it is, you'll find a group of happy people doing amazing things for insurance agents across the world. Our team has a reputation for innovation. Hard working people who think outside the box and function well in an open concept workspace enjoy the culture here. It should come as no surprise that the company that's been revolutionizing the insurance industry for the last 20 years is full of people who like to challenge the status quo. If you are interested in joining the adminstration team but don't see any current job openings, please apply via this job and your application will be held on file. Additional Information All employees are expected to perform high quality work within deadlines; interact professionally with other employees, customers, and suppliers; work effectively as a team contributor on all assignments; work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations. This job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities required of the employee; there may be other duties assigned at the discretion of the organization. Agency Revolution is an Equal Opportunity Employer Benefits of working for Agency Revolution: · 6 paid weeks off a year · Benefits including 401K, health, optional dental, vision and AFLAC · No cap on commissions · Sales training and coaching · Mac Laptop w/extra monitor · Our own building in desirable NW Crossing area · Living the Bend lifestyle

AutoBidMaster is seeking to hire an Executive/Personal Assistant to provide administrative support to the CEO. This role combines executive-level responsibilities with personal assistance duties, ensuring the CEO's professional and personal schedules run smoothly. The ideal candidate thrives in a collaborative environment, manages multiple priorities with precision, and approaches every task - large or small - with dedication and discretion. Candidates should have exceptional communication skills, a commitment to achieving a high level of accuracy and attention to detail. An ideal team member will be able to work well independently but also be flexible enough to be directed at times. RESPONSIBILITIES WILL INCLUDE, AND NOT BE LIMITED TO: Manage the CEO's personal/professional calendar, prioritize meetings, and coordinate competing demands. Schedule and facilitate company conference calls, virtual meetings, and in-person appointments as needed. Organize and coordinate company/personal events and team-building activities. Arrange travel itineraries, including flights, hotels, car rentals, visas, and airport pickups. Manage documentation, prepare any other needed correspondence, meeting notes with action items (ex. Teams, SharePoint, etc.) Develop spreadsheets, reports, and visual data presentations. Serve as the gatekeeper for the CEO-field calls, coordinate meeting requests, and attend meetings when needed. Provide executive support to other executives, as directed by the CEO. Receive and manage incoming communication or memos, including mail, on behalf of CEO and his entities. This includes reviewing contents, determining level of importance, and summarizing or distributing contents when applicable. Maintain filing systems for personnel, update registrations, licenses, and other matters as needed. Assist with personal tasks and errands to keep daily life running smoothly Handle projects and assignments as the business and personal needs dictates. Provide ongoing updates on projects, assist with daily operations, and address ad hoc requests promptly. SKILLS, AND QUALIFICATIONS: Handle multiple projects simultaneously within established time constraints. Work both independently and collaboratively within a team. Ability to work with vendors in a professional manner. Strong work ethic, reliable, punctual, practical, efficient, and honest. Highly organized, meticulous, detail oriented. Excellent communication skills, highly responsive, fast at texting and typing on a computer. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and fluency with Microsoft Teams Capacity to handle tight deadlines and last-minute changes, adapt quickly while remaining flexible, and problem-solve without sacrificing detail. Demonstrated ability to anticipate needs, think critically, and offer proactive solutions. Vault-like ability to maintain confidentiality and be ultra-discreet. Excellent command of the English language, both written and spoken. Bilingual is a plus. Intent to stay in the position long-term. REQUIREMENTS: Bachelor's degree Minimum 5 years' related experience. Willingness to work occasionally nights and weekends, as needed. BENEFITS: Group Health plans Paid holidays Paid time off Bonus program 401k Dynamic and supportive company culture!

ABOUT THE DEPARTMENT: Deschutes County Health Services supports over 400 staff in Behavioral and Public Health programs working to promote and protect the health and safety of the community in a broad variety of community-based settings. This position is part of Public Health service area, which works to keep people healthy and safe by striving to improve and protect the health of people in Deschutes County. This work includes: disease prevention, surveillance and control; food and consumer safety; assuring clean and safe drinking water; ensuring access to essential health services; providing education about healthy lifestyles; implementing strategies to reduce and prevent high-risk behaviors among youth; and responding to pandemics and emerging threats, outbreaks and other events. Hear from staff about our workplace here. ABOUT THE COUNTY: We know where you choose to live, work and play matters. Deschutes County is one of the largest employers in Central Oregon and the largest municipal government in the region. Our dedicated and passionate workforce of more than 1,250 employees provide County services in a number of departments, divisions, and offices. Located in the heart of Central Oregon, between the towering Cascade Mountain Range to the west and the high desert plateau to the east, Deschutes County is the outdoor recreation capital of Oregon. We enjoy a renowned quality of life, with big-city opportunities and small-town neighborhoods. We hope you'll consider joining our talented team. ABOUT THE JOB: This position works under basic supervision in our Public Health Department front offices in Bend and Redmond by providing administrative support to our Public Health teams, including Vital Records, Immunizations, Nurse Home Visiting, and Communicable Disease. The Administrative Support Specialist is the senior level in the administrative support job series, and responsibilities are of an advanced scope and typically require applying independent judgment, discretion, and initiative, and completing administrative support and customer service work assignments with advanced computer and interpersonal skills. The incumbent will work in a fast-paced environment that includes frequent contact with clients who access our services in person, virtually through the computer, and on the phone. Reliable attendance and punctuality are essential functions of this position. The typical schedule is Monday-Friday, 8:00am-5:00pm. The candidate selected for this position will need to remain flexible in terms of their office location and be willing to alternate office locations between Bend and Redmond. Key Responsibilities: * Maintain a high level of customer service and confidentiality while providing information and assistance to customers, visitors, and county employees in a busy environment, requiring the ability to multi-task and prioritize work assignments. * Screen and route phone calls to all Public Health programs and other Health Services programs. * Understand and apply County and State policies and procedures in order to organize and coordinate work. * Perform experienced administrative duties which may include special projects, special program activities, managing calendars, research, and coordinating activities. * Enter data and numerical information into computer software with speed and accuracy, and maintain electronic records, files and databases. * Ability to participate in trainings for extended periods of time, retain information and demonstrate an ability to accurately implement policies and procedures with little supervision. * Ability to cross-train in other administrative jobs and assist with training staff. What You Will Bring: Knowledge of or experience with: * County policies and procedures including accounting, budgeting, purchasing, and personnel rules. * Applicable state and federal rules, codes, and regulations for area of assignment. * Principles and practices of file management, accounting/bookkeeping, record keeping, and records management using modern office equipment and software, including spreadsheets, databases, and electronic mail. * Techniques for dealing with the public in person, virtually through computer software, and over the phone. * Working independently and making appropriate decisions based on work experience and training, applying judgment to resolving problems and analyzing data. Skill in: * Maintaining professional confidentiality and HIPAA laws related to client health records. * Using initiative and independent judgment within established rules, ordinances, codes, regulations, policies, procedures, administrative orders, and other governing regulations. * Working effectively in a high-pressure environment with changing priorities. * Reviewing documents for accuracy, completeness, and compliance with requirements, policies, rules and laws. * Writing professional reports and correspondence from brief instructions utilizing professional grammar, spelling, and punctuation. * Prioritizing, organizing and carrying out assignments and special projects in a timely and professional fashion with basic supervision, independently as well as in a team setting. * Establishing and maintaining cooperative working relationships with co-workers. * Communicate professionally and collaborate within a team effectively. * Demonstrating accuracy and attention to detail. * Demonstrating flexibility, versatility, and resiliency working at different locations in a changing and fast-paced working environment. * This posting is not meant to be an all-inclusive list of duties and responsibilities, but rather constitutes a general definition of the position's scope and function. Notification to all candidates will be sent via email and/or text only. Please opt in for text messaging or check your email and your Governmentjobs.com account for application status. Review the full job description by clicking HERE.$4,480.39 to $6,004.15 per month for a 172.67 hour work month. Excellent County benefit package when eligible. This union-represented position is available immediately. BENEFITS: Effective January 1, 2026: Our robust health plan is offered at a minimal cost of $100 per month for employee only or $121 per month for employee plus dependents, which includes an innovative on-site clinic, pharmacy, and wellness and wellbeing services. Additionally, we include life insurance, retirement (PERS), generous paid time-off (14-18 hours/month to start, pro-rated for part-time), holidays, and professional development opportunities. Please click HERE for full benefit details. * High school diploma or GED equivalent; * AND four (4) years of administrative support experience; * OR any equivalent combination of training, education, and experience that provides the required skills and knowledge to perform the essential functions of the job. Preferred Qualifications: * Experience working with EHR software, specifically the EPIC/OCHIN platform. * Experience working with Microsoft Office products including Word, Excel and Teams. * Bilingual in English and Spanish. Driving is a requirement for this position. Possession of or ability to obtain a valid Oregon driver's license within 30 days of hire date. The employment offer will be contingent upon presentation of an acceptable and verifiable driver's license, pre-employment screening for criminal history, driving history, and controlled substances (NOTE: Positive test results for marijuana use may result in rescission of a contingent offer of employment). This screening must be completed with satisfactory findings in order for a formal offer of employment to be extended. Must have dependable transportation and be able and willing to drive throughout Deschutes County in sometimes adverse weather conditions. A commission as an Oregon Notary Public, or the ability to obtain commission within 90 days of employment, is a requirement of this position.

The mission for this position is to provide both personal and business support to the President, COO and Director of Industrial Sales, Chief Sales & Marketing Office & Co-Owner. Personal duties may include but are not limited to running errands, ordering online, grocery pick up, attending to the family dog, and other needs as they arise. Business support may include but are not limited those items listed in “outcomes”. Outcomes Assist with confidential matters both in business endeavors and personal support as directed. Assist in the management of the schedules for the President, CMO and Director of Industrial Sales & Marketing. This includes travel arrangements internationally and throughout the US. Provide support with customers, vendors and business contacts for coordination of projects, meetings and documentation. Perform confidential business and personal administrative and light accounting functions utilizing Microsoft software and other applications as needed. Screen incoming calls, correspondence and responds independently when possible. Perform both personal and business special projects as assigned. Frequently handles calls from/contacts with confused and upset people, patience and tact is required. Maintain an extremely high level of confidentiality. Provide routine information to and solicit situation specific information company wide from employees, managers and external relationships and general inquiries. Perform other duties as assigned. Minimum Qualifications Associates or Bachelor's degree highly desired. Will accept any combination of education, experience and training that provides the required knowledge, skills and abilities. Strong level of competency with Word, Outlook, Excel, PowerPoint, and Quicken. Excellent proofreading, grammar skills, and project management. 5 to 10 years of experience as an executive/personal administrative assistant. Must have a valid Oregon driver's license and meet the insurability requirements of the company. The statements made in any and all of the position postings are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed, as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Stahlbush Island Farms, Inc is an equal opportunity employer, focused on the employment and advancement of all applicants and colleagues for employment and promotion without regard to race, color, ethnicity, religion, gender, pregnancy/childbirth, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, citizenship, veteran or military status, marital or domestic partner status, or any other category protected by federal, state and/or local laws. Stahlbush Island Farms is an equal opportunity employer, program auxiliary aids and services are available upon request to individuals with disabilities.

Site: North Shore Medical Center, Inc. Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Job Summary Summary This position is responsible for providing high-level administrative support to the executive and management teams. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties. The position is critical in ensuring efficient office operations and may also lead junior administrative staff. Does this position require Patient Care? No Essential Functions * Manage and maintain executive schedules, including appointments, meetings, and travel arrangements. * Prepare, review, and edit reports, presentations, and other documents. * Handle incoming and outgoing correspondence, including emails, letters, and phone calls. * Organize and maintain office files, both electronic and physical. * Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items. * Arrange logistics for internal and external meetings, including room bookings and catering. * Serve as the primary point of contact between executives and internal/external stakeholders. * Draft and distribute memos, announcements, and other communications as directed. * Oversee office supplies inventory, ordering, and distribution. * Ensure office equipment is properly maintained and serviced. * Coordinate with IT for technical support and equipment needs. * Assist in the planning and execution of special projects and events. * Monitor project time lines and ensure deadlines are met. Qualifications Education High School Diploma or Equivalent required or Associate's Degree Business Administration preferred or Associate's Degree Related Field of Study preferred Can this role accept experience in lieu of a degree? No Licenses and Credentials Experience Experience in an administrative role, preferably in a healthcare setting 5-7 years required and Experience supporting senior-level staff 1-2 years preferred Knowledge, Skills and Abilities - Proficient in Microsoft Office Suite (Word, Excel, Power point, Outlook). - Excellent verbal and written communication skills. - Strong organizational and multitasking abilities. - Ability to work independently with minimal supervision. - Strong attention to detail and problem-solving skills. - Familiarity with hospital administration processes and healthcare regulations. - Professional demeanor and ability to interact effectively with all levels of staff. Additional Job Details (if applicable) Physical RequirementsStanding Occasionally (3-33%) Walking Occasionally (3-33%) Sitting Constantly (67-100%) Lifting Occasionally (3-33%) 20lbs - 50lbs Carrying Occasionally (3-33%) 20lbs - 50lbs Pushing Rarely (Less than 2%) Pulling Rarely (Less than 2%) Climbing Rarely (Less than 2%) Balancing Occasionally (3-33%) Stooping Occasionally (3-33%) Kneeling Rarely (Less than 2%) Crouching Rarely (Less than 2%) Crawling Rarely (Less than 2%) Reaching Occasionally (3-33%) Gross Manipulation (Handling) Constantly (67-100%) Fine Manipulation (Fingering) Frequently (34-66%) Feeling Constantly (67-100%) Foot Use Rarely (Less than 2%) Vision - Far Constantly (67-100%) Vision - Near Constantly (67-100%) Talking Constantly (67-100%) Hearing Constantly (67-100%) Remote Type Onsite Work Location 81 Highland Avenue Scheduled Weekly Hours 36 Employee Type Regular Work Shift Day (United States of America) Pay Range $19.42 - $27.74/Hourly Grade 4 At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package. EEO Statement: North Shore Medical Center, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at **************. Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

Vista Capital Partners Vista Capital Partners was founded in 2001 as a new kind of wealth management firm-one that prioritizes evidence over ego and long-term happiness over short-term hype. We strive to help clients explore what's possible, then tailor a plan for the life they want. We show up as our authentic selves, embrace learning and growth, and work toward a shared vision of becoming Oregon's most admired wealth management firm. Our mission is simple: to build happier and more prosperous lives. In keeping with our mission, we're hiring an Executive Administrator to join our talented team of professionals. Job Summary The Executive Administrator (EA) provides high-level administrative and operational support to the Executive Committee (EC), with primary responsibility for supporting the Chief Executive Officer (CEO). As a key member of Vista's executive support structure, this role requires exceptional organization, judgment, communication, and discretion. The EA coordinates cross-functional initiatives, manages complex priorities, and plays a critical role in ensuring the effectiveness of the CEO, EC, and broader organization. This position is ideal for a proactive professional who thrives in a dynamic environment and can seamlessly balance multiple priorities and stakeholders. Duties and Responsibilities The Executive Administrator responsibilities include the following: Executive Support Manage the day-to-day administrative needs of the CEO, including calendar management, meeting coordination, and correspondence, with additional support provided to the EC members. Anticipate, assess, and proactively manage the CEO's daily priorities to ensure preparedness for internal and external meetings and events. Serve as a liaison between the CEO, EC members, Board of Directors, and internal stakeholders. Attend EC meetings and Board of Directors meetings; document meeting notes, track action items, and ensure follow-through. Attend additional meetings as needed. Draft, review, prioritize, and send written communications on behalf of the CEO, including internal/external emails, presentations, talking points, and social media posts. Prepare, reconcile, and submit expense reports for the CEO. Coordinate travel arrangements for the CEO. Cross-Functional Coordination Assist with the preparation of EC and Board meeting materials, leadership offsites, company-wide events, and firm communications. Interface regularly with the Chief Operating Officer, Chief People Officer, Chief Growth Officer, and Chief Client Officer to support execution of executive priorities and alignment with annual initiatives and firm vision. Partner with the Marketing & Brand Manager on select communications, projects, presentations, and events. Office and Cultural Support Serve as back-up to the Experience Manager, ensuring smooth day-to-day office operations. Support the Experience Manager with event planning and coordination (e.g., culture events, team-building activities, client or partner-facing events). Core Values We will hire the person who best embodies and embraces Vista's core values: Act with Integrity Successful relationships are built on trust. Strive for Simplicity Keeping things simple allows us to focus on what truly matters. Be Passionate An unwavering belief in what we're doing brings out the best in us. Passion inspires and is contagious. Pursue Excellence Our clients and colleagues deserve our best effort. Always. Enjoy the Journey A fun and flexible work environment allows our people to enjoy happy and fulfilling lives. Qualifications The Executive Administrator role typically requires the following qualifications: Experience: 7-10 years of administrative experience, including at least 5 years supporting executive leadership (financial or professional services experience preferred). Judgment & Communication: Demonstrated discretion, emotional intelligence, and exceptional written and verbal communication skills; able to confidently represent executives in meetings and correspondence. Organization & Execution: Outstanding organizational skills, attention to detail, and the ability to manage multiple priorities while adapting quickly to shifting needs. Independence & Relationship-Building: Proven ability to work independently, handle confidential information, and build strong relationships across the organization. Adaptability & Resourcefulness: Comfortable with ambiguity; proactive, curious, and solutions-oriented, continually seeking ways to improve efficiency and executive effectiveness. Technical Skills: Proficient with computers and software packages, including CRMs and Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams). Onsite Availability: Ability to work onsite up to five full days per week, as dictated by the CEO's schedule and executive support needs. Work Authorization: Must have the legal right to work in the United States. At this time, Vista is unable to provide visa sponsorship. Background & Credit Check: Employment is contingent upon successful completion of a background and credit check, conducted in accordance with applicable law. As part of this process, we review information relevant to the responsibilities of the role, including indicators of financial reliability. Salary and Benefits Pay/benefits are competitive based on industry standards: Salary: Commensurate with experience. Benefits: Health, dental, and vision insurance, long-term disability coverage. Time off: Flexible paid time off policy & sabbaticals. Retirement: 401(k) and profit sharing. Other: Paid Parental leave, professional development support, charitable contribution matching, financial planning support. VISTA CAPITAL PARTNERS IS AN EQUAL OPPORTUNITY EMPLOYER.

Department: University Advancement Classification: Executive Support Specialist 1 Appointment Type and Duration: Regular, Ongoing Salary: $18.93 - $28.25 per hour FTE: 1.0 Review of Applications Begins open until filled. Special Instructions to Applicants Please submit the following with your online application: • A cover letter in which you clearly describe how your knowledge, skills, and abilities prepare you for the job responsibilities and requirements outlined in the job announcement. • A resume of your educational and professional work experience. Please Note: We may contact applicants who meet the minimum requirements in the job posting to request additional information for the next stage of review. Department Summary University Advancement (UA) supports the University of Oregon's (UO) mission of providing exceptional teaching, discovery, and service by strategically positioning the university to create awareness, build long-term relationships, and secure resources that increase understanding and further its aims. The division consists of approximately 200 employees primarily working out of Eugene, with offices in Portland and Bend. We are committed to fostering equity and inclusion in a welcoming, safe, and respectful environment that recognizes the value of all members of our community. The Office of Development as part of University Advancement has a mission to maximize philanthropic impact at the University of Oregon. We do this by identifying, connecting and engaging alumni and friends around the globe with their passions to advance the vision and priorities of the university. Position Summary The Executive Administrative Specialist (EAS) assists the Office of the Vice President for University Advancement, and reports to the Executive Assistant to the Vice President of University Advancement and Industry Association Coordinator. This position works as part of an administrative team and has a crucial role in the success of the department's mission. This position provides assistance in the ongoing direction of the Office of the Vice President for University Advancement. The Executive Administrative Specialist must have excellent customer service to colleagues, donors, and friends of the university and interpersonal skills with a strong attention to detail and strong communication skills. Additionally, the EAS will need to be highly organized and flexible. This position works with a high degree of independence and must be able to work accurately, adhere to deadlines and university policy. The EAS regularly works with colleagues at all levels of University Advancement, including the University of Oregon Alumni Association (UOAA). This position is also in contact with students, faculty, and staff across campus as well as outside vendors and University of Oregon Foundation (UOF) staff. Minimum Requirements •Three years of clerical/secretarial experience which included one year at a full performance level performing typing, word processing, or other generating of documents; and lead work responsibility or coordination of office procedures. • Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience. No substitution will be made for the one year at the full performance level. Professional Competencies • Proven ability to handle highly sensitive and/or confidential information. • Excellent organizational skills and administrative skills, including the ability to prioritize multiple tasks effectively, anticipate needs, and promote flexibility in a team environment. • Proficiency with Word, Excel, PowerPoint, and Outlook (or similar scheduling/calendar program), and familiarity with Microsoft Office applications. • Effective writing, editing and communication skills; attention to detail. • Ability to communicate and work effectively with individuals from diverse backgrounds and cultures, including providing excellent customer service. • Self-motivated, punctual, and reliable; organized and flexible. • Commitment to and experience with promoting and enhancing diversity and equity. Preferred Qualifications • Experience with Advance or similar CRM platform. • Experience in a higher education setting • Experience in or knowledge of fundraising. • Experience providing customer service to donors or clients. • Experience and comfort in working in a fast-paced, time challenging environment. FLSA Exempt: No All offers of employment are contingent upon successful completion of a background check. This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union. The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit ************************************** The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at ********************* or ************. UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed here. In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at ************************************************************************

Full-time Description JOB SUMMARY: The Administrative Support Specialist provides welcoming, professional, and direct front-office support as needed in assigned location(s), as well as assisting office staff with guidance on administrative functions, business requests, and resources. May serve as a mentor to other front-office staff, help to resolve lower-level issues, and refer matters to higher level staff as appropriate. ESSENTIAL FUNCTIONS: Serves as the first point of contact for clients, family members, and others, providing a welcoming and professional demeanor; Attends to appropriate requests of clients using exceptional customer service and client care; Answers multi-line phone system efficiently and professionally, transfers calls, and takes/delivers messages as needed; Is responsible for referral management, including processing of incoming referrals from internal and external parties to gather appropriate information, complete data entry into EMR, make initial contact with the client for scheduling in a timely manner, and closing the loop with the referring party; Additionally manages the referral tracking system and coordinates referrals with psychiatric care and/or other outside specialists; Creates client files as needed, verifies accuracy and completeness of all client data, runs reports for clinical staff to complete files for billing for both the file and EMR database; Organizes and schedules client appoints for all of the team to ensure the schedule is fully booked without double-bookings occurring; Is responsible for management of data entry of clinician case reports into EMR for admittance and discharge; Provides other administrative support including collecting payments, verifying insurance pay sources, verifying demographic information, obtaining client consent forms and releases of information, maintaining client attendance reports, scanning client records into EHR system, preparing and proofing reports, notices, correspondence, overseeing and maintaining office filing system and prescreening mail and faxes; Manages procurement of program supplies/equipment on behalf of the programs, coordinating with approved BestCare vendors, Admin fiscal/operations staff; Maintains supply inventory and orders supplies/tracks expenses; Oversees fiscal coordination with Finance (mgmt. of petty cash, weekly deposits, and managing client payments; Trains new staff on Front Office processes/procedures, maintaining documentation on all process changes and improvements; Schedules and participates in team meetings for administrative purposes, to take notes and coordinate projects with the larger team; Supports the office operating needs and changes with office space and serves as the point of contact for needs/questions of approved contracted vendors such as the landlord, cleaning company, and landscape company; Manages the program team's schedule, including organization of schedule template in EMR, Outlook and Teams platforms; Organizes, manages, and communicates the schedule for community meetings and internal meetings in the conference room; Provides complex, confidential, and specialized clerical and administrative activities in support of the program; May be engaged with entering additional data for MOTs, EAP, Health App organizations, and Problem Gambling data into additional outside platforms; Follows accounting and recordkeeping policies and practices in assigned program; Creates, maintains, and enters information accurately into databases and EHR system; Conducts regular safety inspections and ensures all documentation logs are completed for safety equipment, PPE in stock, utilized/completes safety documentation related to safety aspects; Answers and creates professional emails daily, documents outreach to clients, and documents incoming referrals; Ensures that the reception area and office are kept clean, sanitized, and presentable; Conducts special projects as directed; Other related duties as assigned. ORGANIZATIONAL RESPONSIBILITIES: Performs work in alignment with BestCare's mission, vision, values; Supports the organization's commitment to foster and maintain a culture of inclusivity, equity, open-mindedness, cultural awareness, compassion, and respect for all individuals; Strives to meet Program/Department goals and supports the organization's strategic goals; Adheres to the organization's Code of Conduct, Business Ethics, Employee Handbook, and all other relevant policies, procedures, and other compliance needs; Understands and maintains professionalism and confidentiality per HIPAA, 42 CFR, and Oregon Statutes; Attends required program/staff meetings and completes assigned training timely and satisfactorily; Ensures that any required certifications and/or licenses are kept current and renewed timely; Works independently as well as participates as a positive, collaborative team member. Performs other organizational duties as needed. REQUIRED COMPETENCIES: Must have demonstrated competency or ability to attain competency for each of the following within a reasonable period: Strong proficiency in MS Office 365 (Word, Excel, Outlook), EMR system, MOTS, virtual meeting platforms, internet, and ability to learn new or updated software Proficiency with report-writing techniques and strong understanding of basic accounting practices and recordkeeping Ability to understand and follow BestCare's accounting and recordkeeping practices Excellent interpersonal and customer service skills and ability to apply these skills to engage with clients, family members, or community resources Ability to show compassion towards individuals with mental health and substance abuse disorders within a culturally diverse community Excellent communication skills (oral and written) with an emphasis on grammar and punctuation; Excellent organizational skills and attention to detail, accuracy, and follow-through Strong time management skills with a proven ability to meet deadlines Critical thinking skills Ability to maintain strict confidence as required by HIPAA, 42 CFR, and Federal and State regulations Ability to work effectively and respectfully in a diverse, multi-cultural environment Ability to manage a multi-line phone professionally and efficiently, and take accurate phone messages to route timely to the appropriate person Ability to work independently as well as participating as a positive, collaborative team member. Ability to build and maintain trust and positive relationships with co-workers and other staff or community partners Ability to function well and use good judgment in a high-paced and at times stressful environment Ability to manage conflict resolution and anger/fear/hostility/violence of others appropriately and effectively Requirements QUALIFICATIONS: EDUCATION AND/OR EXPERIENCE REQUIREMENTS: Assoc. degree or college-level business courses + 2 years' solid business/office experience or HSD (or equivalent) + 4 years' solid business/office experience LICENSES AND CERTIFICATIONS: Must maintain a valid Oregon Driver License or ability to obtain one upon hire and be insurable under the organization's auto liability coverage policy (minimum 21 years of age and with no Type A violations in the past 3 years, or three (3) or more Type B violations) and must have a reliable vehicle with adequate insurance to travel as needed. PREFERRED: Experience in a healthcare setting is preferred Experience with multi-line phone system is preferred Bilingual in English/Spanish a plus Salary Description $19.96-$24.93

Position Type Administrative Working Title Executive Assistant Classification Title Executive Support College/Division Office of the Provost Department Research & Academic Affairs Hiring Unit Work Location Wilsonville Appointment FTE (%) 1.0 Position Terms/Mo 12 Full/Part time Full Time Annual Salary $64,200 - $68,255 Position Summary Department Summary Oregon Tech's urban campus is located in Wilsonville, 18 miles from downtown Portland. The Oregon Tech Portland-Metro Campus is designed to provide an industry-focused urban university educational experience in the heart of Silicon Forest. The Senior Vice Provost of Research & Academic Affairs is the chair of the Portland-Metro leadership team, which includes the Director of Academic Affairs and the Associate Dean of Students. ********************************** Position Summary The Executive Assistant (EA) position will provide comprehensive executive administrative and management support to the Vice Provost and leadership at the Portland Metro campus. The Executive Assistant provides high-level administrative support in collaboration with Klamath Falls University offices. The EA will assist the Vice Provost and leadership team in the preparation of visits, handling information requests, preparing correspondence, scheduling meetings, planning and reporting support for academic and sponsored programs activities, maintaining accurate website information, providing event management (such as Student Project Symposia, Commencement, Convocation, etc.). Minimum Requirements Additional Requirements * Bachelor's Degree in business administration, computer science or related field. * Five (5) years of experience in increasingly responsible administrative support. Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis. * Ability to effectively and respectfully work, communicate, and collaborate in diverse, multicultural, and inclusive settings * Ability work independently or alternatively to coordinate and lead a diverse team to plan and complete projects with specific deliverables and ambitious timelines. * Expertise to understand and work with operational and financial data and identify anomalies or relationships with specific attention to detail. * Exhibit strong critical thinking, problem-solving, analytical, organizational and written/oral communication skills. * Experience in maintaining a high level of confidentiality and professionalism. * Demonstrated proficiency in Microsoft Office 365ncluding Word, Excel, PowerPoint, and Outlook. * Experience in maintaining a high level of confidentiality. Preferred Qualifications * Experience in higher education or related organization. * Excellent interpersonal skills, including diplomacy and tact, and discernment with regards to maintaining a professional environment. * Demonstrated ability to foster and maintain harmonious working relations. * Demonstrated ability to manage multiple priorities with varying deadlines. * Demonstrated ability to interact with a wide range of people, including students, faculty, staff, donors, and other university offices. * Strong organizational skills and experience working successfully with diverse constituents and organizations. * Flexibility of schedule and willingness to work occasional evenings and/or weekends Application Information Recruitment Type External Application Screening Begins 12/18/2025 Job Posting Close Date Special Instructions to Applicant The review of applications will begin December 18, 2025. Applications will continue to be accepted after the initial review date until a sufficient applicant pool has been achieved or the position is filled. Therefore, at the discretion of the University, materials received after the initial review date may not receive full consideration. To apply, upload the following elements to your application: Required Documents * Resume * Cover Letter Optional Documents * Letter of Recommendation * Curriculum Vitae * Other Document For additional information, please contact the Office of Human Resources: ************* Background/Pre-Employment Check Any offer of employment to a successful candidate will be conditioned upon the University's receipt of a satisfactory background check, motor vehicle check, physical abilities check, and/or any other conditions of employment contained in the vacancy announcement. AA/EEO Statement Oregon Tech is an Affirmative Action/Equal Opportunity Educator and Employer. The University does not discriminate in access to its educational programs and activities, or with respect to hiring, or the terms and conditions of employment, on the basis of age, color, disability, marital status, national origin, race, religion or creed, sex or gender, gender identity or gender expression, sexual orientation, veteran status, or any other basis in law. Oregon Tech is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Office of Human Resource at ************ or *************.

Details Information Department Pharmacy Professnl Instr (PHR) Classification Title Administrative Program Spec Job Title Administrative Program Specialist Appointment Type Classified Staff Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Employment Category Regular Job Summary This recruitment will be used to fill one full-time Administrative Program Specialist position for the College of Pharmacy at Oregon State University ( OSU ). The position provides comprehensive administrative and program management for the OSU College of Pharmacy's Pharm.D. program, with primary responsibility for program coordination, event support, and engagement tracking. This position serves as a key point of contact for the College, both internally and for prospective Pharm.D. students, coordinating cross-campus projects, program initiatives, and events related to the Pharm.D. program. Reporting to the Operations Manager, this position works closely with the Office of Student Success and Engagement, as well as faculty and staff, to support program activities and ensure alignment with institutional and accreditation requirements. This position applies and interprets policies and procedures to support consistent and compliant program operations, serving as a resource to students, faculty, and staff.The role conducts program analysis and reporting, identifying trends, monitoring outcomes, and recommending process improvements to enhance efficiency. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all. FACTS : -Top 1.4% university in the world -More research funding than all public universities in Oregon combined -1 of 3 land, sea, space and sun grant universities in the U.S. -2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties -7cultural resource centers (********************************************************************** that offer education, celebration and belonging for everyone -100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates -35k+ students including more than 2.3k international students and 10k students of color -217k+ alumni worldwide -For more interesting facts about OSU visit:***************************** Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total Rewards Package: Oregon State University offers acomprehensive benefits package (********************************************************* with benefits eligible positions that is designed to meet the needs of employees and their families including: -Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. -Free confidential mental health and emotional support services, and counseling resources. -Retirement savings paid by the university. -A generous paid leave package, including holidays, vacation and sick leave. -Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. -Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. -Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life. Future and current OSU employees can use the Benefits Calculator (********************************************************************** to learn more about the full value of the benefits provided at OSU . Key Responsibilities Pharm.D. Program Administrative Support- 45% + Assists the Operations Manager and Office of Student Success and Engagement in the overall coordination and implementation of the Pharm.D. program. + Communicates with the general public, prospective students, and partners who have questions or request information about the Pharm.D. program, providing accurate interpretation of program policies and curriculum requirements. + Manages Pharm.D. student compliance requirements, including OHSU badging, background checks, and Banner audits; monitors completion, communicates with non-compliant students, and ensures adherence to OHSU and OSU standards. + Manages and interprets Pharm.D. exam score data, preparingreports for the advising team and program leadership to support student success and continuous program assessment. + Oversees the collection, analysis, and distribution of course and learning objective survey results, compiling summary reports and making recommendations to the Associate Dean of Academic Programs, Director of Assessmentto inform curriculum review and planning. + Coordinates academic support activities, including Pharm.D. classroom scheduling, exam coordination, and classroom technology readiness, ensuring smooth instructional operations. + Maintains and updates key program documentation and operational procedures to reflect current policies and accreditation standards. Events & Engagement Program Support - 35% + Coordinates College and program events such as orientations, student activities, information sessions, and open houses, ensuring alignment with program goals and adherence to OSU policies and procedures. + Manages event planning and execution, including RSVP tracking, preparing program materials, and providing day-of-event support. + Responsible for tracking College-wide engagement and event activities, including data collection and report preparation. + Analyzes event participation and outcomes to identify trends, and recommends strategies to strengthen future student, alumni, and donor engagement efforts HR Operations Liaison - 10% + Supports the Operations team as a liaison for HR related processes across both campuses. + Responsible for onboarding and offboarding employees, including technology requests and other related administrative needs. + Interprets and explains HR policies and procedural requirements to faculty, staff, and student employees. + Partners with OSU and OHSU service units to ensure compliance with HR, technology, and facilities requirements, including access, badging, and records management. Provides guidance to faculty and staff on OSU and OHSU policies. + Manages processes for academic faculty recruitment and searches, including travel coordination, interview scheduling, meeting logistics, and hospitality arrangements. Student Worker Oversight - 10% + Provides leadership and daily oversight for assigned student workers, including hiring, training, scheduling, and performance evaluation. + Oversees day-to-day work, establishes performance goals, and provides feedback to ensure quality and timely completion of assignments. + Guides student workers in supporting meetings, events, and program activities, fostering professional development and accountability. What We Require Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR an equivalent combination of training and experience. One year of postsecondary education may be substituted for up to one year of the experience. What You Will Need + Ability to work independently and manage multiple priorities. + Experience coordinating projects and/or monitoring compliance. + Strong communication skills enabling clear, concise communications with diverse groups of students, employees, and the public. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. What We Would Like You to Have + Experience in the collection, analysis, and distribution of data. + Experience in supporting an academic program. + Experience managing HR processes such as onboarding, offboarding, etc. + Experience managing and coordinating events. Working Conditions / Work Schedule This position requires on-site attendance during regular work hours (8 AM to 5 PM) in the College of Pharmacy space on the Oregon State University's Corvallis campus. Some evening or weekend hours may be required on infrequent occasions with advance notice. Occasional travel to the Portland campus may be required (less than once per quarter). Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Min Salary $22.84 Max Salary $34.70 Link to Position Description ********************************************************** Posting Detail Information Posting Number P05498CT Number of Vacancies 1 Anticipated Appointment Begin Date 02/01/2026 Anticipated Appointment End Date Posting Date 12/22/2025 Full Consideration Date Closing Date 01/11/2026 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position. Cover letters are optional for this position and will not be used for evaluating your qualifications. Equivalent required experience is based on full-time equivalent (40 hours per week). PLEASE NOTE : If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties. Typically, the starting salary is at the lower end of the salary range. For additional information please contact: Shayna Fleming ****************************** ************ We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks (***************************************************** website including thefor candidates (********************************************** section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team ************************************. Supplemental Questions Read More at: ******************************************** OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

Job Description:Sales & Administration (Clerical & Sales Support) The Sales & Administration position is responsible for performing Administration duties related to store accounting and operations, assisting in the sales of tires and wheels to customers, providing excellent customer service and completing work according to company policies, procedures, and the Code of Conduct. Primary Responsibilities: Greeting customers; discussing customer needs and answering questions related to merchandise, vehicle repairs, and other issues; providing product and service quotes and referring customers to other qualified employees as necessary. Assists in store accounting and bookkeeping procedures; assists in the administration of Les Schwab credit program; assists with store inventory; and picking up merchandise and parts as required. Provides excellent customer service; promotes store sales; asks questions to identify customer wants and needs; refers customers to other qualified employees as necessary. Experience: Les Schwab offers opportunities for a variety of skills, with on-the job training. Qualifications: Valid driver's license; excellent customer service skills and the ability to work in a rapid pace environment; occasional lifting up to 20 pounds; continuous standing and walking Pay and Benefits:$14.85 - $24.50 For full time positions after eligibility criteria are met, benefits include: Quarterly Bonus Medical, dental, vision, and life insurance Company-funded retirement plan Paid time off Short- and long-term disability Employee discount Tuition Assistance Benefits are subject to change at any time and governed by plan documents and Company policy. Higher minimum wage applies in applicable locations.

Job Description Become A Part of the El Programa Hispano Catòlico Team! El Programa Hispano Católico (EPHC) is an organization that supports individuals in reaching their fullest potential. For nearly 40 years, our mission has been to advance racial equity and social justice through the power of our Latine roots, culture, and community. This mission, which is at the heart of everything we do, has allowed us to respond to local needs by addressing the social determinants of health. We achieve this through our program areas: Housing, Economic Sustainability, Education, Community Wellness, and DV/SA Prevention and Intervention. Today, EPHC serves more than 30,000 people annually and employs over 100 staff members, the majority of whom are bilingual, and over 93% are bicultural. Although EPHC is affiliated with the Catholic Charities Network, candidates or participants do not need to be Catholic to work with us or receive services. Across our programs and services, staff of all faiths-or none-work within our framework of respect for our mission, the dignity of the human person, and the common good. To learn more about EPHC, visit our website at *********************** Benefits: Vacation & Sick Time Benefits Paid Holidays 401k with Employer Contribution Employee Assistance Program Bonus Wellness Days Continuous Growth and Development Opportunities Opportunities to serve your community and make a positive impact About The Role: This position serves as one of the first points of contact for community members seeking services from El Programa Hispano Católico (EPHC). The individual in this role will assist by referring community members to the appropriate EPHC departments and/or other community agencies. Additionally, this position supports management of the EPHC front desk while in the office and performs a variety of administrative tasks. Principle Duties & Responsibilities: Answer main telephone line, route calls appropriately Provide Information and Referral Assistance to Spanish and non-Spanish speaking community members Greet participants and guests in person and over the phone Check in/out projector, and guest badges Coordinate the scheduling of conference rooms Notify Facilities Manager when inventory of office supplies are low and process incoming mail Perform data entry in Salesforce and other databases assigned Responsible for opening EPHC office. Work schedule: Monday, Tuesday, Thursday 8:15 AM to 1:15 PM. Adherence to El Programa Hispano Católico policies and procedures Actively participate in team projects including team, agency, program, and partner meetings. Perform other duties and responsibilities as assigned Qualifications & Requirements: Must be bilingual (Spanish/English) and bi-culturally competent. High School degree or one year of field experience. Minimum of one year of demonstrated success as a Receptionist or Administrative Assistant; Working preferably in a non-profit social service environment. Strong computer skills with demonstrated proficiency (intermediate to advanced) in Microsoft Word, Excel, Outlook, PowerPoint and Publisher. Knowledge of community resources strongly preferred. Knowledge of effective reception and customer service practices and experience in operating multi-line phones. Ability to work with public; greet participants in a friendly, culturally responsive way and respond compassionately to people in crisis. Embody values of cultural humility and servant leadership and demonstrate cultural responsiveness across cultures. Strong attention to detail. Self-motivation and the ability to work independently with strong analytical and problem-solving skills. Must be able to organize and prioritize work, be proactive, take initiative, resolve problems, follow through, and simultaneously manage multiple priorities to meet goals on time. Demonstrate judgment and discretion in dealing with confidential matters. Ability to work with creativity and flexibility in a changing organization. Ability to support organization and program specific mission and goals. Ability to lift up to 40 pounds. Satisfactory results from criminal, civil and/or motor vehicle background check required. Compensation: $21.00-23.00 per hour. Compensation is commensurate with skills and experience. Location & Typical Working Conditions: The majority of work performed in this position requires onsite activities. On-site work is located at EPHC's offices in Gresham, OR. Job duties may require occasional travel, and evening and weekend work depending on project deadlines. To Apply: Please submit your cover letter and resume to El Programa Hispano's online application at ************************** EPHC IS AN EQUAL OPPORTUNITY EMPLOYER El Programa Hispano Catolico is proud to be an Equal Opportunity Employer. EPHC does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state or federal law. Job Posted by ApplicantPro