Executive assistant jobs in Blue Springs, MO - 153 jobs

Mainline Services is seeking a highly organized and experienced Executive Assistant to provide administrative support to our executive team. The ideal candidate will possess excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment. This role will play a crucial part in ensuring the smooth operation of our executive office and facilitating effective communication within the company. Responsibilities Provide administrative support to the executive team, including but not limited to scheduling meetings, managing calendars, and making travel arrangements. Prepare and edit correspondence, reports, presentations, and other documents as needed. Coordinate and facilitate internal and external communications, including answering phone calls, responding to emails, and interacting with clients, vendors, and stakeholders. Assist in the preparation of agendas and materials for meetings, take meeting minutes, and follow up on action items. Conduct research and compile data to support decision-making processes. Manage and maintain executive files, records, and databases. Coordinate special projects and events as assigned by the executive team. Act as a liaison between executives and other departments within the company. Perform general office duties such as ordering supplies, organizing office space, and assisting with other administrative tasks as needed. Qualifications: Proven experience as an executive assistant or similar role, preferably in the construction or railroad industry. Proficient in Microsoft Office Suite and other relevant software applications. Excellent communication skills, both written and verbal. Strong organizational and time-management skills with the ability to prioritize tasks. Ability to maintain confidentiality and exercise discretion in dealing with sensitive information. Detail-oriented with a high level of accuracy in work. Ability to work independently with minimal supervision and as part of a team. Flexibility to adapt to changing priorities and deadlines. Professional demeanor and interpersonal skills. This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it. Management may assign or reassign duties and responsibilities to this job as needed.

We're looking for a Project Administrative Assistant to help track projects from start to finish. It's a new role that supports a few different teams. Manufacturing experience is preferred, and automation experience is a bonus. They're looking for someone with 3+ years of experience, strong computer and coordination skills, project‐tracking and documentation experience, and familiarity with quotes and proposals. They can interview and get someone started right away. Job Title: Administrative Assistant Job Description We are seeking a dedicated Administrative Assistant to provide essential support across various departments, including HR, Project Management, and Estimating. The role involves administrative duties such as data entry, filing, and office support, as well as project coordination for document management. Responsibilities + Perform administrative duties including data entry, filing, and office support. + Support HR with various office duties. + Coordinate project documents for HR, Project Management, and Estimating departments. + Handle heavy data entry for customer forms in Excel, Word, and other formats. + Coordinate the collection and assembly of documents for customer quotes. + Manage quote files and assemble quotation binders, print documents, and plot drawings. + Maintain sub-contractor and sub-fabricator contact lists. + Prepare and manage all required customer forms and templates. + Download customer specifications and load them into proposal folders. + Verify the accuracy of Customer Pricing forms and link them to various sources. + Maintain email communication logs to ensure accuracy in quote preparation. + Collaborate with Estimating and Project Management to write proposals and assist with document management. + Complete other tasks or projects as assigned. Essential Skills + Administrative support + Data entry + Project coordination + Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Acrobat DC) + Document control + Strong editing, proofreading, math, and research skills Additional Skills & Qualifications + High School diploma required; Associate degree preferred. + Minimum 3 years of experience in an administrative support role, preferably in a manufacturing or construction setting. Work Environment The position requires working 5 days per week in an office environment attached to a manufacturing shop. The atmosphere is relaxed and blue-collar yet professional, with a business casual dress code and jeans allowed on Fridays. The company boasts an excellent culture with many long-term employees and offers great benefits once permanent. Job Type & Location This is a Contract to Hire position based out of Kansas City, MO. Pay and Benefits The pay range for this position is $25.00 - $30.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Kansas City,MO. Application Deadline This position is anticipated to close on Jan 31, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Our client is looking for a positive and friendly Temporary Front Office Coordinator/ Administrative Assistant to join their organization! This position is the perfect role for someone who prides themselves on communication and professionalism. Responsibilities: Maintain great customer service and professionally represent the company when welcoming visitors Answer and direct all incoming phone calls. Take messages, transfer calls to appropriate party and provide overall information to callers Scheduling appointments and maintaining calendars Maintain a safe and clean reception and kitchen area. Monitor office supplies and order when needed Process all incoming and outgoing mail. Scan, file and index documents as requested Assist with invoice data entry and processing Provide a wide range of administrative support Qualifications: 1 or more years' previous experience in a front desk position Proficiency with Microsoft Office Word, Excel, PowerPoint and Outlook Excellent communication (written & verbal) and proofreading skills Positive, friendly, and energetic demeanor Demonstrated strong interpersonal communication skills Excellent organization skills with strong attention to detail Ability to adapt quickly and be flexible in a dynamic work environment

A career with Johnson County Government is more than just a job, it is an opportunity to serve a diverse and expanding community in meaningful ways. We challenge ourselves to be a different kind of government because we care deeply about our community and each other. Committed to our shared values, we provide excellent public service, seeking always to improve ourselves and our organization. We offer wonderful benefits, retirement plans, wellness incentives, a great organizational culture, and much more! If you're searching for something more than just a job, something akin to a calling, then consider the challenge and opportunity of being a member of Johnson County Government! Johnson County's Mental Health Department is recruiting for a full-time Administrative Support II position which will provide support for the Addiction Services Division. Job Description • Creates, uses, and maintains spreadsheets and databases to organize information, produce standard reports, and track internal measures/outcomes/work completed by division, to include confidential and time sensitive material. • Maintains files, both public and confidential, distributes reports, type form letters, manage calendars, and schedules meetings and interviews. • Acts as a backup to Admissions Coordinators with the residential programs. • Assists Senior Admin staff with the Onboarding and tracking of New Hires to the division. • Tracks grants and contracts, as well as expenditures for the grants; provides support to senior management and maintains a system for tracking the progress of the division; creates correspondence on behalf of senior management. • Copies and collates documents; sorts and distributes mail and other time sensitive material(s). • Orders, inventories, receives, and shelves routine supplies; reviews invoices/packing slips to ensure shipment is correct, and follows up on discrepancies; tracks expenditures. • Answers phones, refers calls, gives standard information in response to phone, email and in person inquiries, and assists in scheduling appointments for clients, assists with admission documents and program enrollment. • Assists in planning events, trainings, and any additional functions related to Addiction and Residential services. Job Requirements High school diploma or equivalent and one year of administrative support experience are required. May require KS/MO driver's license, depending on department or agency. Associate's degree in Business Administration or related field is preferred. Experience may be substituted for education. Education may be substituted for experience. Johnson County Government requires reference/background screening for all positions. Specified criteria may vary by Department/Agency. Physical, Environmental, and Special Working Conditions: All County employees may be called upon to assist other departments in a declared emergency situation.

IDEOLITY is a managed technical services provider (MSP) based in the Kansas City area (Mission, KS) with deep experience in supporting nonprofit, professional service and administrative organizations. We provide comprehensive I.T. services including help desk support, project planning and execution, acquisition of hardware and software and subscription management. IDEOLITY works closely with clients to support the I.T. components of accreditation, compliance, insurance and expansion POSITION SUMMARY: The Executive Assistant is a key role that directly supports the executive team. Primary duties include team and client meeting preparation, handling office logistics such as e-recycling, doing research, writing documentation and preparing reports. The Executive Assistant works full-time at our offices in Mission, KS. Job description details: ESSENTIAL DUTIES AND RESPONSIBILITIES Maintaining strict confidentiality is of utmost importance! Provide executive support (e.g. prepare and document weekly team meetings) Communicate clearly, concisely and professionally with team members and clients, both in person and in written form. Achieve mastery of IDEOLITY's Professional Services Automation, quoting software and other software tools. Maintain inventory and ensure that in-house assets are documented and accounted for. Interact with various 3rd party vendors to ensure coordination when required. PREFERRED REQUIREMENTS Possess superior organizational and communication skills. Associate degree plus at least three years related work experience, or 4-year college degree and two years related work experience. Experience in courteous direct client support. Familiarity with typical office and line-of-business software HOW to APPLY: Please submit your resume and brief statement which outlines applicable qualifications, identifies long and short-term career goals and describes why working with a professional I.T. team of 15-20 team members is appealing. COMPENSATION and BENEFITS: The Executive Assistant is an hourly employment position. The expectation is for a 40-hour work week. IDEOLITY provides a compensation package including health insurance, plus company-paid short- and long-term disability insurance for all employees. Employee 401(k) contributions are matched up to 4 percent. Time off includes typical national holidays plus earned PTO. The pay rate is a function of qualifications and experience, and we will interview aspirational as well as seasoned candidates. About IDEOLITY's Culture: Key points: Put clients first, always, by thinking ‘Big Picture' while minding the details. Treat all people with dignity, respect, and kindness. Allow for safe places for others to share their voice; encourage creative approaches to problem-solving. Always strive for improvement; continue to learn. Own your work, action, and mistakes - no one is perfect. WORKING CONDITIONS AND DEMANDS: The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Working Conditions: General working conditions are in a professional office environment. Local travel is expected to client and vendor locations. Physical Demands: While performing duties of this job, team members are regularly required to sit, walk, and stand; speak and hear; both in person and by telephone; use hands repetitively to manipulate, handle, feel, or operate standard office equipment; reach with hands and arms; and occasionally lift 30 pounds. Mental Demands: While performing the duties of this job, team members are regularly required to use written and oral communication skills; read, analyze, and interpret data, information and documents; analyze and solve non-routine and complex problems; use math and logical reasoning; observe and interpret situations; learn and apply new information or skills; perform detailed work on multiple, concurrent tasks; work under deadlines with frequent interruptions.

Yadkin Valley Cabinet Co., Inc. was established in 1989 and has witnessed a tremendous amount of growth in a short period of time. We implement cutting edge technology that permits us to be competitive in all aspects of cabinet production. Job Description: The primary responsibilities for this role include managing administrative/executive assistants and providing administrative support to one or more of the consulting teams. This role works closely with the local Operations Manager. Other responsibilities include planning activities for the office and liaising with both consulting staff and operational staff to ensure that the office runs smoothly. Excellent attention to detail and the ability to effectively multi-task are critical. Responsibilities include: Typing/formatting/proofreading proposals, presentations, legal and expert economic reports including compilation, peer review, and ensuring quality control; photocopying, filing and providing phone coverage to team as needed Creating Word, Excel and PowerPoint files that adhere to company identity and document standards Entering new opportunities, checking conflicts, and locating client and project information using NERA's global database Preparing monthly billing letters and following up with NERA billing team and clients Organizing case documents and preparing materials for internal and client meetings Managing Outlook calendars Planning and booking domestic and international travel; coordinating international visas and ensuring passports are current; preparing detailed itineraries Preparing, reconciling and tracking expense reporting and reimbursement Coordinating meetings (internal and external venues) including vendor/AV set up, material preparation, and meal arrangement across multiple time zones. Respond to service requests, inquiries and complaints over the phone or in person. Contact and communicate with management, and Department Directors to obtain staffing orders. Organize the communication and the distribution of all orders and travel request. Communicate issues or client process changes to senior management staff. Qualifications Qualifications Requirements: Five years of experience managing administrative staff; five years of experience providing administrative support in a legal or professional services environment, preferably with a global presence Excellent Communication skills are a must. Proficient at data entry. Strong Microsoft Office skills including Word, Excel, PowerPoint and Outlook Excellent communications and proofreading skills; attention to detail Project management experience Outstanding client interaction and interpersonal skills Good judgement and ability to solve problems independently and discreetly Ability to maintain composure in stressful situations Ability to anticipate needs of team members by prioritizing responsibilities and managing schedule changes Self-starter with a high-energy team mentality who enjoys a challenging and professional work environment Bachelor's degree preferred Additional Information All your information will be kept confidential according to EEO guidelines.

Executive Assistant Department: Student Success & Engagement Type of Position: Full-time Hourly Exemption Status: Non-Exempt Work Schedule, Hours per week: Monday-Friday, 8:00 AM to 5:00 PM, 40 hours per week Opportunity for hybrid schedule: Yes Starting Salary Range: $23.16-$29.97 and determined based on relevant years of work experience provided on application and resume. Position Summary: Provide high-level administrative, clerical, and analytical support for the Student Success Branch of Johnson County Community College (JCCC), serving as the primary point of contact for those reaching out to the Vice President of Student Success and Engagement. Required Qualifications: Associate's degree and 3+ years of experience in administrative support work. Experience may substitute for degree. Position Details: Job duties include but are not limited to: Handle operational duties to allow senior leaders to focus on higher-level strategic tasks. Facilitate effective and efficient operations across Student Success and Engagement by managing administrative aspects of the day-to-day activities, including creating and distributing correspondence, editing and proofreading documents, developing reports, processing invoices, and supporting general branch operations. Collaborate closely with branch personnel and other Administrative Assistants on matters related to Student Success and Engagement operations and activities. Coordinate with the President's office and other Cabinet-level offices to schedule and organize internal and external meetings. Maintain the Vice President's complex calendar, ensuring it is followed and respected. Resolve overlapping commitments and protect time for shifting priorities. Coordinate with various internal and external calendars. Arrange travel plans, itineraries, and agendas using Concur. Compile, review, and distribute the monthly branch report to the President's office in an accurate and timely manner. Coordinate closely with senior leaders in the process and provide accurate and complete information and updates to all stakeholders. Maintain budget expenditures and process budget transfers and requisitions. Oversee budget submission forms and enter budgets into the Banner system. Create and maintain files related to the branch and manage, store, and disseminate information, ensuring security and compliance of all files. Store documentation such as meeting minutes, background checks, disciplinary records, deceased student files, and other sensitive records. Assist with reports, presentations, and communications. Analyze and interpret data to produce reports. Keep branch tools, such as listservs, staffing function charts, and organizational charts, current and up to date. Coordinate branch meetings, leadership retreats, special events, and activities. Assist with the planning and logistics of such activities, contributing to event/meeting details, assisting with set up, handling catering details, and problem-solving on the day of event/meeting. Manage online user access requests and permissions, determining and providing appropriate levels of Banner access for staff members. Provide customer service and guidance to those in need of services from the branch, including internal and external students, customers, and stakeholders. Ensure faculty, staff, students, or other visitors are assisted in a welcoming and responsive manner. Provide a bridge for smooth communication between the Student Success department and other internal departments, demonstrating leadership to maintain credibility, trust, and support. Display initiative, discretion, and a high level of independent judgment at all times. *Other duties as assigned. To be considered for this position we will require an application, resume, and cover letter. *Unofficial transcripts are required for all Adjunct faculty and Faculty positions. Benefits Category For Full‑time Employees: Health insurance with some employer paid options. Life insurance & AD&D (employer provided) Retirement plans (403(b), 457(b), and KPERS) Employer paid 8% contribution into a 403(b) no match required Paid time off (vacation, sick, personal, and floating holidays) 14 days of paid holidays Full tuition reduction for JCCC credit courses (for employee and eligible dependents) Tuition reimbursement / assistance for non‑JCCC courses for employee And many more! Additional Incentives: Free access to the Gym on campus for all employees and dependents Discount to the Hiersteiner Child Development Center Snow days Professional development funding and training opportunities Mentorship program Recognition and awards programs Employee wellness programs About JCCC: Established in 1969, Johnson County Community College is dedicated to transforming lives and strengthening communities through learning. Located in Overland Park, Kansas, JCCC has enjoyed a national reputation for educational excellence and student success for more than 50 years. That's five decades dedicated to smaller class sizes, more resources and a thriving campus culture - not to mention our competitive tuition rates and extracurricular experiences that transcend the norm. Mission: JCCC inspires learning to transform lives and strengthen communities. Vision: JCCC will be an innovative leader in equitable student access, learning and success Equal Employment Opportunity: JCCC is an equal opportunity employer and equal access institution. JCCC does not discriminate on the basis of sex, race, color, national origin, ancestry, disability, age, religion, marital status, parental status, military status, veteran status, sexual orientation, gender identity, genetic information or other factors that cannot be lawfully considered in its programs and activities, which includes employment and admissions, in accordance with Titles VI and VII of the Civil Rights Act of 1964, the Equal Pay Act of 1963, the Age Discrimination in Employment Act of 1967, the Age Discrimination Act of 1975, Executive Order 11246, Title IX of the Education Amendments of 1972, Section 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, the Vietnam Era Veteran's Readjustment Assistance Act, the Jobs for Veterans Act of 2002, the Kansas Acts Against Discrimination and all other applicable civil rights and nondiscrimination laws. Inquiries concerning JCCC's compliance with its nondiscrimination policies (including Title IX, Title VI and Section 504 inquiries) may be referred to a Title IX Coordinator (****************), or Director of Human Resources, or the Dean of Students and Learner Engagement at Johnson County Community College, 12345 College Blvd, Overland Park, KS 66210, ************; or to Office for Civil Rights, Kansas City Office, U.S. Department of Education, One Petticoat Lane, 1010 Walnut Street, Suite 320, Kansas City, MO 64106, Telephone: ************, Facsimile: ************, Email to: *********************. Disclosure: If you need any assistance throughout the search process, please reach out to the ***********. In accordance with the college policy, finalists for this position will be subject to criminal background investigations. Individual hiring departments at JCCC may elect to administer pre-employment tests, which are relevant to essential job functions as part of the applicant selection/hiring process. Many departments require those selected for hire to submit a certified transcript for all degrees obtained. For full consideration, applicants are encouraged to apply prior to the review date listed in posting. Duties and responsibilities, as required by business necessity, may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing. Scheduling, shift assignments and work location may be changed at any time, as required by business necessity. If you are an applicant requesting assistance or a reasonable accommodation in the application process, please contact the Office of Human Resources at ************, or email ***********.

The Executive Assistant is responsible for providing comprehensive support to the Executive Director, as well as to the executive team and board of directors. This dynamic position requires the ability to be proactive, think critically, have strong attention to detail and manage multiple projects in many different areas. Administrative Support to Executive Director Supports the ED in her day-to-day responsibilities, including managing calendars, planning meetings, preparing materials and other administrative tasks Tracks ED's commitments, goals, projects, tasks and deadlines Works on special projects as assigned by ED, handles projects expeditiously and proactively; follow-through to successful completion Researches and follows up on emerging issues Coordinates Relationships with and Supports Board of Directors Manages all scheduling and meeting logistics for board and committee meetings. Assists executive team in preparing materials for board and committee meetings Drafts minutes to record board and committee meetings in a timely manner Assists board president with scheduling and communication needs Support for Administrative and Program Activities Collaborates with admin in scheduling, logistics and communication for staff meetings, events, committees Manages intranet site to ensure information is relevant, comprehensive, and up to date Supports compliance activities by developing and monitoring internal reporting processes Other Duties As Assigned Requirements Qualifications BA required, can be substituted with equivalent experience. At least 3 years experience in administration, project management, office management or related field Working Conditions and Physical Effort Hours- 40 hours per week, flexible in person schedule Occasional travel to meetings or to make purchases in personal vehicle with mileage reimbursement The work is typically performed in an interior temperature-controlled office work environment. Position requires prolonged periods of sitting at a desk and working on a computer. Position requires occasional bending, squatting, sitting, standing, pulling, pushing, lifting, and moving items that may weigh up to 25 lbs. Salary Description $50,000 - $60,000 / year

Job Title: Executive Assistant - Business Operations Job Summary: The Executive Assistant will provide support to our President, Business Operations as well as C-Suite Executives in the business office from time to time. The ideal candidate must be self-motivated, exhibit interpersonal and technical skills as well as maintaining a high-level of confidentiality and discretion. We are seeking an experienced administrative professional who is proactive and able to pivot as business needs arise. Position Accountabilities/Responsibilities: Organize, manage, and coordinate executive calendar, engagements, and travel schedule, such as flight and hotel arrangements Planning and coordination of staff and external events including dinners, lunches and after hour activities Coordinate with other stakeholders on various meetings and events that include high-level personnel Must always display exceptional communication and customer service to stakeholders of the Royals organization Prepare internal and external correspondence including meeting minutes, agendas, presentations, and materials Utilize Concur Expense System to assist with processing expenses on behalf of the Executive Suite Efficiently assist in prioritizing deadlines and other matters that may arise Must exhibit detail-oriented behavior with extreme attention to detail Possess ability for creative problem solving and to collaborate with others Communicate directly and on behalf of executives with all members of the Royals organization Others duties as assigned Position Qualifications, Skills, and Experience Required: Bachelor's degree, preferably within Business Administration or Communications Minimum of 8 years' experience as EA to a C-suite or similar level professional Proficient in Microsoft Office and Zoom and similar video meeting platforms (Outlook, Word, Excel, Teams, and PowerPoint) Strong written and verbal communication skills Excellent organizational and interpersonal skills Team player with emotional maturity/emotional intelligence and ability to be effective independently Ability to handle confidential information with discretion and integrity Physical Requirements: Ability to lift items weighing as much as 25 pounds Must be able to work in a seated position for majority of workday Must be able to be productive utilizing a computer keyboard and telephone Must be able to be productive in a work environment where the noise level can be high at times Must be comfortable walking to navigate the facility to access the office, concourse, etc. Must be able to work extended hours and/or weekends as required by deadlines and event scheduling The physical demands described here are representative of those that may be met by an employee to successfully perform the essential functions of this job. This role is a Full-Time, Exempt opportunity that is eligible for Company Benefits, 401K, and PTO. This role is expected to have a standard 40-hour work week.

Insight Global is looking for an Executive Assistant to support the CFO for one of our client's in Kansas City, MO. This position requires this person to be fully onsite, in the office, 5 days a week. This person will be responsible for directly supporting the CFO providing managing complex tasks, ensuring there are streamlined operations in place, and even analyzing data. This person will be the main point of contact, managing communication, scheduling, and preparing meeting materials. When it comes to the analytical support of this role, this person should be able to assist with financial aspects including and not limited to data analysis, reporting, spreadsheet management, and budget forecasting. This person will need to be flexible and available outside of standard business hours in case of urgent matters. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to ********************.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: **************************************************** Skills and Requirements - 5+ years of experience as an executive assistant supporting C-Suite level executives specifically within the financial space - Proficient in Microsoft Office Suite tools - Able to interpret data, analytical skills working with numbers and spreadsheets. - Very strong time management, organizational, and communication skills - Bachelor's degree in Business Administration, Finance, or similar - Familiar with financial statements and terminology

Alynix-BAAM.Tech is seeking a highly organized, proactive, and resourceful Executive Assistant to support our Chief Executive Officer (CEO). This role is instrumental in enhancing the CEO's effectiveness by providing exceptional administrative and operational support, ensuring that day-to-day activities run smoothly and strategically. The ideal candidate is a detail-oriented, strong communicator and a trusted partner who thrives in a fast-paced, high-growth environment. Job Summary: The Executive Assistant to the CEO will manage schedules, communications, and logistics while serving as a key point of contact between the CEO and internal/external stakeholders. This individual will be responsible for preparing materials, coordinating meetings and travel, managing sensitive information, and supporting special projects and company initiatives led by the CEO. Key Responsibilities: Executive Calendar & Schedule Management: Manage the CEO's calendar, including scheduling internal and external meetings, prioritizing appointments, and anticipating scheduling needs. Documentation & Reporting: Prepare and manage executive documents, presentations, reports, proposals, and data summaries with a high degree of accuracy. Communication & Correspondence: Draft, proofread, and manage professional communications on behalf of the CEO. Act as a liaison between the CEO and internal teams, clients, and partners. Meeting Preparation & Support: Organize meetings, prepare agendas, take detailed notes, and track follow-up tasks to ensure action items are completed. Project & Initiative Support: Assist in tracking and supporting key business initiatives and projects led by the CEO, ensuring timely progress and alignment across departments. Information Management: Handle confidential and sensitive information with discretion. Maintain organized digital and physical filing systems. Travel & Logistics: Coordinate complex domestic and international travel arrangements, including itineraries, accommodations, and expense reporting. Cross-Functional Collaboration: Coordinate and communicate effectively with all departments to support the CEO in driving company goals and operational initiatives. Process Improvement: Proactively identify ways to enhance executive workflows, streamline communication, and improve administrative processes. Qualifications: Strong organizational and time management skills with impeccable attention to detail. 3+ years of experience as an Executive Assistant supporting C-level executives, preferably in a fast-paced or high-growth environment. Proficiency in Microsoft Suite and Google Workspace. Experience with CRM and ERP tools such as HubSpot and Netsuite. Excellent written and verbal communication skills. Ability to handle confidential information with professionalism and discretion. Proactive mindset with strong problem-solving abilities and a sense of urgency. Ability to work independently while also collaborating with internal teams and external partners. High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration or a related field preferred.

Job Description Jacob Eaton's Farmers Insurance Agency has a reputation for high performance and client-centered service. His agency offers a wide range of insurance products, including auto, home, life, and business insurance, with a focus on helping clients understand their coverage options and making informed decisions. As a receptionist at this agency, you'd be joining a high-achieving team with a track record of success. This role provides the chance to develop your sales and leadership skills in a supportive environment that emphasizes both professional growth and customer satisfaction. We are looking for an individual with a proven track record of success and a high level of customer service wants to grow a career in sales. Benefits Annual Base Salary Based on Experience Career Growth Opportunities Mon-Fri Schedule Hands on Training Paid Time Off (PTO) Dental Insurance Health Insurance Vision Insurance Life Insurance Retirement Plan Responsibilities Answers the phone for all incoming calls Speaks with direct callers Send out Certificates of Insurance Utilize text and email systems to help own these responsibilities Requirements High school diploma or equivalent. Excellent communication and interpersonal skills. Self-motivated and goal-oriented with a passion for helping clients. Ability to work both independently and as part of a team.

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. Department: COMBAT Grade: 170NM Salary: $22.29/hour Job Duties: Supports the department head and other staff, assists in planning, developing, and implementing training and meeting arrangements, preparing productivity reports and other reports for the department personnel as necessary. Maintains all correspondence and filing between the department and outside agencies, including performance evaluation records, and other personnel-related documents. Associate is the primary contact for the public and other agency inquiries, providing information and assistance. Orders distributes, and maintain inventory of supplies, and provide back-up support for assigned positions, providing support for special projects and or other office duties Minimum Qualifications: Associate's Degree from an accredited college or university or three (3) years of executive level administrative experience. A combination of relevant education and experience will be considered in lieu of a degree. Depending on the needs of the assigned department, certification as a Notary Clerk may be required. Must submit to/pass background and drug screen. If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

Job DescriptionDescription: A&K Railroad Materials Inc. is a leading supplier of new and used railroad track materials. A&K has sales offices, and a network of storage and distribution facilities strategically located throughout the United States. Together, these offices and inventory locations maintain an extensive and comprehensive inventory of track materials across the nation. Our mission is to provide innovative solutions to promote lasting railway infrastructure. The Executive Assistant position provides high-level administrative support to both the Executive Vice President of Sales and the Executive Vice President of Operations, while also assisting with day-to-day office management tasks. This individual will play a key role in improving efficiency across multiple departments, coordinating communication, organizing schedules, and ensuring seamless execution of operational and sales initiatives. The position offers the opportunity to learn about the railroad material supply industry, gain exposure to nationwide operations and sales efforts, and work closely with senior leadership. Provide comprehensive administrative support to the EVP of Sales and VP of Operations, including drafting and editing emails, memos, reports, and internal communications. Manage complex calendars, schedule and coordinate meetings, prepare agendas, and send reminders for both executives. Answer and direct phone calls and serve as a primary point of contact for internal and external inquiries. Assist in the preparation of presentations, proposals, and reports for executive and customer meetings. Support data entry and management within A&K's enterprise and CRM systems, ensuring accuracy and timeliness. Coordinate and arrange domestic and occasional international travel for both executives, including flights, lodging, and itineraries. Work collaboratively with regional sales personnel, operations teams, and other departments to support key initiatives and special projects. Manage and oversee general office operations, including ordering supplies, coordinating office services, and ensuring a professional and organized work environment. Assist in planning and execution of company events, training sessions, and leadership meetings. Handle confidential information with discretion and maintain a high level of professionalism in all interactions. Requirements: Strong organizational skills with the ability to multitask and manage competing priorities in a fast-paced environment. Excellent written and verbal communication skills. High attention to detail and accuracy in data entry and document preparation. Ability to listen, understand, and follow directions effectively. Customer service oriented with a proactive and solution-focused approach. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Preferred Qualifications: 2-5 years of experience as an Executive Assistant or Administrative Assistant supporting C-Suite or senior executives. Experience managing multiple executive calendars simultaneously. Experience preparing professional presentations and reports. Prior experience with ERP or CRM data entry systems. College degree or equivalent experience in business administration, sales, or related field. Prior administrative experience in operations, sales, or office management is a plus. Compensation & Benefits: Competitive salary commensurate with experience Medical, Vision, and Dental Insurance 401(k) with Company Matching Paid Time Off and Paid Holidays Career advancement opportunities

The Executive Assistant's primary responsibility is to provide assistance and support to the President. The Executive Assistant is a highly visible position, responsible for coordination of activities and ensuring timely flow of information to and from the President. This position handles details of a confidential, critical and sensitive nature, and must function efficiently and effectively in a professional environment. The Executive Assistant is required to independently manage multiple tasks and projects with competing priorities and deadlines, organize and maintain administrative processes within the President's office, maintain a high level of confidentiality, and anticipate the needs of the President, and react accordingly. The Executive Assistant will provide research, documents preparation, editorial, office technology assistance, scheduling, administrative functions, and records management. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Duties/Responsibilities: Provide administrative communications and organizational support to President. This includes document preparation, both business and personal, and may include transcribed materials. Communicating on behalf of the President to others via email and phone conversation. Act as a liaison with other departments and external partners and/or vendors. Manage daily schedule and appointments for the President. Act as the contact person for external entities. Planning and scheduling meetings and conferences - prepare agendas; provide pertinent information for meeting preparation. Provide hospitality for meetings - including ordering lunches and anticipating needs for meetings; being proactive. Track follow up items from meetings. Type and distribute memos, correspondence, reports and other various documents on behalf of the President. Assist in coordinating any in-town visits by clients, sponsors or vendors. Planning and scheduling travel - including hotels, airfare, ground and all meetings while travel - provide detailed itinerary (electronic and hard copy whichever is preferred by the President) Handle all information appropriately - including sensitive and confidential information Prepare monthly expense reports. Maintain general and electronic files in good order. Perform other related tasks as assigned. Create and develop reports and visual presentation utilizing Microsoft Power Point, Visio or other software Perform other related tasks as assigned. Requirements and Preferred Experience: Team player with a positive personality and strong commitment to employer. Ability to organize work effectively, conceptualize and prioritize objectives and exercise independent judgment based on an understanding of the President, and the organizational policies and activities. Build relationships with key clients Professional presentation and communication skills Work independently and within a team on special, nonrecurring and/or ongoing projects. Strong organizational, communications and interpersonal skills. Ability to work under pressure and perform multifaceted projects in conjunction with daily activities. Decision making and critical thinking ability. Strong attention to detail. Provide excellent customer service, presenting a friendly and welcoming personality. Demonstrated ability to interact and communicate effectively with all levels of the organization clients and staff alike Practice a high level of confidentiality. Professional appearance and demeanor. Experience working with business travel planning. Strong typing, writing, proofing and editing skills. Basic human resources and accounting skills preferred. Extensive experience with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint and Calendar. Education: High School diploma or GED Physical Requirements: The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The associate is regularly required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk and hear. Must be able to lift and/or move up to 20 pounds occasionally. Working extended hours, including evenings and weekends may be required. Additional Requirements: Must be 21 years of age. Must have a valid driver license. Must pass drug screen, criminal background check and driver's license check. Ability to travel up to 20% of the time. Perks and Benefits: Medical, Dental, and vision coverage 401(k)/Roth with company match Work-Life Balance: PTO (Paid Time Off), paid holidays, and balanced work schedule EEO, including disability/vets Acknowledgement and Acceptance I understand that every effort has been made to make this as complete as possible. However, it is no way states or implies that these are the only duties that I will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is a logical assignment of the position. I accept that there may be modifications or changes to the above . I have read and understand the above job description. I acknowledge that all items are essential to the job. I understand what the job demands and I agree that I am able to perform the essential functions of the job, with or without reasonable accommodations. _______________________ _______________ Signature Date _______________________ Print Name

Administrative Associate, School of Dentistry Office of Alumni and Development Purpose: Administrative Associate, School of Dentistry Office of Alumni and Development will serve as administrative liaison for the School of Dentistry. Organizational Relationship: The Office of Alumni Relations in the UMKC Division of Advancement and the UMKC Foundation will be the hiring office for this position. Alumni Relations supports involvement and engagement of alumni across the university through events, philanthropy, mentorship of students, activities and by serving as a voice for more than 139,000 alumni who graduated from or attended UMKC. Alumni Relations works in conjunction with the Alumni Association to support, strengthen and unite our robust community of UMKC alumni. Essential Duties: * Administrative Oversite - * Point of first contact for the School of Dentistry Office of Alumni and Development * Spearhead Social Media Presence * Order supplies, prepare meeting materials, schedule rooms, and submit maintenance requests * Assist with all Alumni and Development activities and events including but not limited to mailings, stewardship, email communications, magazines, donor visits prep, event coordination and event staffing * Maintain alumni data within CRM system, Ellucian Advance * Ad hoc administrative duties, as needed * Midwest Dental Conference (MDC) - * Work with the Conference Director and Program Committee to identify speakers and programming. Manage all aspects of MDC speaker contracting, speaker needs, room reservations, AV requests, stewardship and speaker hosts * Contribute to marketing materials of speakers * Assist with MDC attendee registration * Work with the Conference Director to develop prospectuses for exhibitors, manage exhibitor registration, receipts, confirmation, manage exhibitor equipment needs, and stewardship of participating exhibitors * Help facilitate mailing for all reunions and assist with class reunion representatives * In collaboration with School of Dentistry Continuing Education personnel, assist with maintaining compliance with ADA CERP and AGD PACE certifications as it pertains to the Midwest Dental Conference * Maintain attendee records for reports and audits and attendee verification, management of course codes, evaluations and stewardship. Environmental Demands This position does not require unusual physical ability. Little physical exertion is involved, although considerable pressures exist; the ability to handle tension and stress in a positive manner is required. No risks or discomforts are imposed upon this position by the physical surroundings or job situation. Occasional travel, frequent evening and weekend work are required. A valid driver's license is required. Salary Hiring Range: Up to $22.00 per hour, Commensurate with education, experience, and internal equity. Required Education and Experience: A bachelor's degree and a minimum of two years of applicable experience. Must demonstrate a desire to set own priorities in accordance with the team needs and deliver on complex project deliverables and deadlines. Preferred Qualifications: * A minimum of 3 years of experience. * Excellent computer skills, including proficiency with Microsoft Office Suite is preferred with emphasis on Excel and Word with the ability to apply knowledge. * Previous experience with event planning, project management and/or continuing education preferred. * Previous experience using social media platforms with experience in social media marketing preferred. Work Status: Full Time, benefit eligible staff position with UMKC Foundation. In office, 8:00am -5:00 pm Monday - Friday. Nights and weekends are required; advance notice will be provided. Flexible schedules and limited telework arrangements may be available with manager's approval. UMKC: The University of Missouri Kansas City is located in the heart of Kansas City, one mile from the famed KC Plaza District. Kansas City is home to the Kauffman Center for Performing Arts, KC Chiefs, KC Royals, Sporting KC, and is home to world renowned BBQ. Rich in diversity, culture, and sports, UMKC is a traditional university with a host of professional schools located in a robust urban setting. About the UMKC Foundation: The UMKC Foundation is a separate but affiliated enterprise that is devoted to raising funds for the University of Missouri-Kansas City, and for exercising fiduciary responsibility over endowments and other philanthropic investments made to UMKC. If interested, please use link below to apply. Application Materials To be considered for the position, you must provide your resume/CV with appropriate attachments directly to UMKC Foundation at the link below: Apply Now The Foundation is a separate organization outside of the university. Do not apply to the posting available on the university careers page. All application materials must be submitted directly to the Foundation to be fully considered. Other Information If you are interested in helping grow the culture of philanthropy that supports UMKC, please send your cover letter and resume, submissions and/or inquiries to: **************************. The UMKC Foundation is a separate but affiliated enterprise devoted to raising funds for the university and for exercising fiduciary responsibility over endowments and other philanthropic investments made to UMKC. To learn more about UMKC Foundation, visit umkcfoundation.org. The UMKC Foundation is an equal opportunity employer. To request ADA accommodations, please call the Office of Equity & Title IX at ************. Apply for Job * Explore Jobs * Sign In * New User

Lockton Affinity, LLC in Overland Park, Kansas is seeking an Insurance Administration Specialist I. The Insurance Administration Specialist will be responsible for the preparation and issuance of New Business, Renewals, Endorsements, Certificates and other policy documents for specific programs and for transactions with a generally low level of complexity and high repetitive nature. * Perform administrative tasks such as processing mail, pulling documents from various carrier websites and attaching documentation to Velocity (agency management system) * Retrieve emails sent to department email inboxes, attach and label documents into Velocity, create and set work items to appropriate assignees * Process outside carrier Direct Billed items by retrieving documents from carrier website and submit to client * Identify, cancel and reinstate outside carrier direct billed policies as needed * Issue basic certificates of insurance including for Endorsements on behalf of client * Perform basic Rating functions/tasks to calculate premium amounts OTHER RESPONSIBILITIES: * Attend department meetings, educational workshops, program meetings * Exhibit a positive "can-do" attitude and be flexible to changing work requirements * Perform other work related duties as assigned

Job Posting ! Important Notice to those applying for this job ! To apply for this job, please see the Job Application Process section below. This job posting does not use this site's online application. The 'Apply for Job' button will not work. Important Recruitment Information for this vacancy: Agency Information: Secretary of State About the Position: Who can apply: Anyone Classified/Unclassified Service: Unclassified Full-Time/Part-Time: Full-Time Regular/Temporary: Regular Work Schedule: M - F 8-5 Eligible to Receive Benefits: Yes Search Keywords: Elections, Administrative Compensation: $16.83 - $19.23 - hourly * Salary can vary depending upon education, experience, or qualifications. Employment Benefits: * Comprehensive medical, mental, dental, vision, and additional coverage * Sick & Vacation leave * Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave * Paid State Holidays (designated by the Governor annually) * Fitness Centers in select locations * Employee discounts with the STAR Program * Retirement and deferred compensation programs Visit the Employee Benefits page for more information… Position Summary & Responsibilities: Position Summary: The Elections Administrative Specialist works closely with the Deputy of Elections in managing correspondence, communication, and data for national and state elections. Job Responsibilities may include but are not limited to the following: * Process service applications * Answering incoming calls and inquiries * Process incoming and outgoing correspondence * Collecting and compiling surveys * Assist administration in national and state elections * Completing special projects as assigned. Requirements: The successful applicant will be well-organized, with exceptional time management skills and will be able to work independently and exercise judgment, in addition to the following: * Ability to complete tasks accurately and timely. * Office work experience or similar role. * Communicate clearly and professionally in person, over the phone, and in writing. * Excellent MS Office knowledge. * Outstanding organizational and time management skills. * Discretion and confidentiality. * High School degree. Some college or college degree preferred. * Must possess a positive attitude. Qualifications: Education: High School degree. Some college or college degree preferred. Recruiter Contact Information: * Name: Sandy Tompkins * Email: ************************* * Phone: ************ * Mailing Address: Docking State Office Building - 915 Harrison St. , Topeka, KS 66612 Job Application Process: Email resume to Sandy Tompkins at ************************* Equal Employment Opportunity The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.

A career with Johnson County Government is more than just a job, it is an opportunity to serve a diverse and expanding community in meaningful ways. We challenge ourselves to be a different kind of government because we care deeply about our community and each other. Committed to our shared values, we provide excellent public service, seeking always to improve ourselves and our organization. We offer wonderful benefits, retirement plans, wellness incentives, a great organizational culture, and much more! If you're searching for something more than just a job, something akin to a calling, then consider the challenge and opportunity of being a member of Johnson County Government! Johnson County's Mental Health Department is recruiting for a full-time Administrative Support II position which will provide support for the Addiction Services Division. Job Description • Creates, uses, and maintains spreadsheets and databases to organize information, produce standard reports, and track internal measures/outcomes/work completed by division, to include confidential and time sensitive material. • Maintains files, both public and confidential, distributes reports, type form letters, manage calendars, and schedules meetings and interviews. • Acts as a backup to Admissions Coordinators with the residential programs. • Assists Senior Admin staff with the Onboarding and tracking of New Hires to the division. • Tracks grants and contracts, as well as expenditures for the grants; provides support to senior management and maintains a system for tracking the progress of the division; creates correspondence on behalf of senior management. • Copies and collates documents; sorts and distributes mail and other time sensitive material(s). • Orders, inventories, receives, and shelves routine supplies; reviews invoices/packing slips to ensure shipment is correct, and follows up on discrepancies; tracks expenditures. • Answers phones, refers calls, gives standard information in response to phone, email and in person inquiries, and assists in scheduling appointments for clients, assists with admission documents and program enrollment. • Assists in planning events, trainings, and any additional functions related to Addiction and Residential services. Job Requirements High school diploma or equivalent and one year of administrative support experience are required. May require KS/MO driver's license, depending on department or agency. Associate's degree in Business Administration or related field is preferred. Experience may be substituted for education. Education may be substituted for experience. Johnson County Government requires reference/background screening for all positions. Specified criteria may vary by Department/Agency. Physical, Environmental, and Special Working Conditions: All County employees may be called upon to assist other departments in a declared emergency situation.