Executive assistant jobs in Bonita Springs, FL - 66 jobs

JET 1 is a leading full-service company specializing in aircraft sales, charter services, and management. Established in Naples, FL, JET 1 serves a global clientele with its exceptional commitment to quality and customer satisfaction. The company is dedicated to delivering unparalleled aviation solutions tailored to meet the needs of its diverse customer base. With a team of skilled professionals, JET 1 strives to provide an exceptional experience in the dynamic field of private aviation. Role Description This is a full-time, on-site role for an Executive Administrative Assistant located in Naples, FL. The Executive Administrative Assistant will handle day-to-day administrative support tasks, including managing schedules, organizing correspondence, preparing reports, and ensuring efficient operations for executive leadership. Additional responsibilities include maintaining professional communication with clients and stakeholders, coordinating meetings and travel arrangements, and supporting clerical and operational activities as needed. Qualifications Strong Administrative Assistance and Executive Administrative Assistance skills to support daily operations efficiently Proficiency in handling clerical tasks with accuracy and attention to detail Excellent Phone Etiquette and professional Communication abilities Ability to work independently, manage multiple tasks, and prioritize effectively Proficiency in Microsoft Office Suite and relevant office software Previous experience in administrative or executive support roles is preferred High School Diploma required, Associate's or Bachelor's degree in a relevant field is a plus

Job Description Are you hard-working and detail-oriented? Love systems, processes, and procedures? Enjoy a fast-paced work environment with lots to do? Love serving people and checking things off your to-do list? Are you someone who consistently goes above and beyond to do a great job and deliver great customer service? Ready to join the exciting world of real estate? We should probably talk! An Executive Assistant is needed for a top-ranking real estate team in the Fort Myers area. With the help of this individual, the agents are hoping to focus more on selling real estate and much less on the back-end and daily administrative tasks. We are looking for an exceptional, in-office candidate who is willing to go above and beyond, just like other members of the team. The ultimate goal of this hire is to bring on a true “ace” Executive Assistant who can help streamline operations, strengthen systems, and ultimately help the team double its business by freeing up the owners' time. The ideal candidate may have a background in real estate; however, this is not a requirement. The candidate should have a proven (or clearly demonstrated) ability to create, implement, and follow systems and procedures in an office environment. This person will have a strong sense of urgency, excellent problem-solving skills, and must genuinely enjoy to-do lists, checklists, and taking ownership of responsibilities. The ideal candidate works well with minimal supervision and is eager to grow into more responsibility and leadership within the team. Compensation Salary Range: $50,000 - $60,000 Paid Time Off (PTO) Bonuses: Considered after 6 month period Growth potential Compensation: $50,000 - $60,000 yearly Responsibilities: This person's primary responsibilities include, but are not limited to: Assisting and supporting the owner(s) in all business and personal areas needing assistance Taking over full Transaction Coordination (TC) from contract to close, ensuring accuracy, deadlines, and a smooth client experience Maintaining and organizing database management systems Transitioning and managing the team's database within a professional CRM (e.g., BoldTrail, KV Core) Supporting newsletters, client events, and outbound communication (telethons, follow-ups, etc) Screening and directing phone calls; distributing correspondence Handling requests and queries appropriately Scheduling meetings and appointments Producing reports, presentations, and briefs Assisting clients and ensuring an extraordinary client experience Managing day-to-day office operations Tracking expenses accurately and assisting with budgets Lead management assistance Marketing listings, the business, and the team through social media and other channels Supporting consistent marketing efforts, including content coordination and execution Helping clients through the closing process Building and maintaining systems, processes, and procedures Assisting with the creation of an operations manual and employee handbook (Eventually) hiring, training, and holding team members accountable This person will LOVE checklists, paperwork, systems, and seeing things run smoothly Qualifications: Outstanding organizational skills Strong attention to detail Highly focused, reliable, dependable, and accountable Growth-minded with strong problem-solving abilities (this is critical) Tech-savvy; up-to-date with office technology and able to learn new systems quickly Comfortable with computers, CRMs, and social media platforms (Instagram, Facebook) Experience with design tools such as Canva is a plus Ability to multitask and prioritize daily workload; able to manage multiple projects at once Able to work independently and manage time effectively Effective interpersonal skills, including excellent written and verbal communication Discretion and confidentiality Strong customer service mindset Real estate experience preferred but not required Social media experience preferred Comfortable handling strong personalities Must have a CAN and WILL DO attitude and be fully dedicated to the team Must live within a 30-minute commute of the Fort Myers office About Company At The Furbay Team, real estate is about more than buying and selling homes; it's about delivering a smooth, thoughtful, and reliable experience for every client. As part of Experience Real Estate Group, the team is committed to serving its clients with care, responsiveness, and attention to detail at every stage of the process. The Furbay Team is collaborative, motivated, and growth-minded, with a strong focus on professionalism and accountability. They believe that a well-run business behind the scenes creates better outcomes for clients and a better experience for the team as a whole. Each team member plays an important role, and success is built through clear communication, trust, and shared responsibility. With a fast-paced environment and a supportive, down-to-earth culture, The Furbay Team takes pride in doing great work, supporting one another, and continuously improving how they serve their clients and their community.

Job DescriptionWe are seeking a highly organized and resourceful Personal Assistant to support the CEO in both professional and personal tasks. This role requires a local candidate who is deeply familiar with the Naples, FL area and can confidently manage daily errands, social media activity, and provide reliable transportation using their own vehicle.Key Responsibilities Transportation & Scheduling: Drive the CEO to appointments, meetings, and events using your own reliable vehicle. Manage daily schedules, including coordinating personal and professional commitments. Social Media Support: Assist in managing and posting content to the CEO's personal Instagram account. Capture photos, videos, and stories that align with the CEO's brand and lifestyle. Maintain social media calendar and ensure timely updates. Errands & Household Support: Handle personal errands including grocery shopping, dry cleaning, returns, etc. Assist with home-related tasks such as deliveries, vendor coordination, and light organization. Pet Care (As Needed):Assist with the care of a small dog, including walks, feeding, or transport to grooming appointments, as needed. Administrative Tasks: Maintain confidentiality and exercise discretion with sensitive information. Support the CEO with personal correspondence, appointment setting, and occasional travel planning. Qualifications: Must be located in Naples, Florida and have extensive knowledge of the local area. Valid driver's license and access to a reliable vehicle (mileage & maintenance reimbursed). Previous experience as a personal assistant or in a similar role preferred. Tech-savvy with strong knowledge of Instagram (posting, reels, stories, captions). Excellent communication, organization, and time management skills. Discreet, trustworthy, and able to handle personal matters with professionalism. Perks & Benefits: Paid Time Off (PTO) Birthday Off (paid!) Generous Holiday Schedule Exposure to high-end, inspiring interior design projects Medical, Dental, and Vision Insurance Collaborative and creative work environment Occasional travel and behind-the-scenes access to design reveals We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Executive Administrative Assistant The Executive Assistant will provide comprehensive administrative support to the CEO Responsibilities include: Executive Assistant Duties Provide thoughtful, proactive, executive level administrative support to the Chief Executive Officer (CEO) and serve as point of contact on all administrative matters in the office of the CEO Manage calendars for the CEO to include scheduling meetings, conferences, travel, and appointments. Brief and prepare the CEO for meetings, special events, activities, and functions. Manage and coordinate travel arrangements, prepare itineraries, and plan logistics for trips, meetings, and events. Determine the best possible itinerary and travel time for out-of-office appointments, maximizing the time by clustering appointments by city, and anticipating maps, directions, or materials needed for a successful out-of-office engagement. Anticipate and prepare the necessary materials and information for appointments, meetings, briefings, and conferences for the CEO Centrally administer all contracts for signature by the CEO. Examine documents submitted for the CEO signature to ensure accuracy and completeness. Manage and coordinate special projects, reports, and events, including providing support in the planning, design, development, and implementation of short and long-term projects; research and summarize data; prepare status reports on plans, progress, and activities; and serve as a key resource for project information. Prepare and reconcile expense reports and corporate credit card statements for CEO. Handle sensitive and confidential information with discretion. All other duties and responsibilities as assigned Desired Qualifications: Commitment to maintaining confidentiality and upholding ethical standards Strong computer, typing, and data entry skills, including MS Word, Excel, databases or similar Strong attention to detail and excellent organizational skills Effective communication and interpersonal abilities Ability to work independently and in a team-oriented environment

Department Administrative Employment Type Full Time Location Naples, FL (CRAE) Workplace type Onsite Compensation $46,000 - $55,000 / year Reporting To Carlos, Co-Founder This role's hiring manager: Chris Smith View Chris's Profile Your Contribution to CRAE Investment Management Group: CRAE Investment Management Group's Contribution to You: About CRAE Investment Management Group, LLC CRAE is a Family Office that manages all financial aspects of its Member families including real estate investment and public & private equity investment as well as financial planning. CRAE is also a peer-to peer learning group in which all Members strive to improve and grow the group's collective financial resources using industry best practices. Our Members consist of individuals and families with varying backgrounds and degrees of wealth management experience. The common element is the extreme drive to improve in every aspect of wealth management.

The Administrative Specialist oversees the day-to-day administrative operations of the University Advising Services department. Supervises assigned support staff to fulfill administrative responsibilities of the department. Typical duties may include but are not limited to: * Provides administrative support to include maintaining schedule/calendar, screening telephone communication, greeting and directing visitors, and dealing with administrative problems and inquiries. * Completes transfers, reconciles expenditure transactions, maintains internal accounting records, and other transactional duties related to fiscal administration. * Fulfills purchasing requirements for assigned area, researching items and obtaining price quotes, entering information into university systems, receiving purchase orders, maintaining P-Card information, and reconciling purchases. * Establishes and maintains systems for administration of records for the area, including electronic files, records, and databases. * Supports employment administration and human resources processes, serving as a point of contact with the central HR department. Administers appointment paperwork requirements for department employees. Fulfills administrative requirements for employment searches within area of responsibility. * Tracks and audits department leave records and employee time sheets. * Prepares and approves payroll certifications. Reviews and reconciles payroll registers and updates pay distribution. * Arranges and coordinates travel for department staff, faculty, and incoming guests and speakers. * Composes and prepares written documents and correspondence for the office, including memos, letters, presentations, and spreadsheets. * Prepares special spreadsheet reports and presentations as needed. May prepare brochures or update department web site content. * Provides transactional maintenance of funds and accounts for a unit or department. Other Duties: * Performs other job-related duties as assigned. Additional Job Description Required Qualifications: * This position requires a high school diploma and four years of full-time experience directly related to the job functions. * Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Access, and Outlook). * Any appropriate combination of relevant education, experience, and/or certifications may be considered. Preferred Qualifications: * Bachelor's degree from an accredited institution in an appropriate area of specialization. * Work experience in a higher education setting. * Experience with Ellucian Banner, Cognos, and Gulfline. Knowledge, Skills & Abilities: * Knowledge of general office procedures. * Knowledge of generally accepted accounting procedures and principles. * Excellent interpersonal, verbal and written communication skills. * Strong organizational skills and an ability to prioritize and complete simultaneous projects when numerous and competing demands are involved. * Ability to operate personal computers with proficiency and learn new applications and systems. * Ability to accurately prepare and maintain records, files, and reports. * Ability to work successfully as both a member of a team and independently with minimal supervision. * Ability to interact in a professional manner with staff, faculty, students, and the community in a service-oriented environment. * Ability to think critically and creatively, have a high standard of integrity, and be motivated to incorporate best practices into the organizational structure. * Ability to effectively manage the work of others by providing information, guidance, and motivation. * Ability to interpret and apply laws, regulations, policies and procedures consistently. * Ability to analyze and solve problems, draw valid conclusions, and/or develop appropriate alternatives where applicable. Pay Grade 13 FGCU is a State University System of Florida member and an Equal Opportunity and Equal Access employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status.

NorthStar Memorial Group is seeking a Clerical & Admin Specialist at Fort Myers Memorial Gardens. Our administrative teams assume the crucial role of ensuring seamless operations throughout every stage of the delicate client family life cycle, from the initial meeting with families, until final arrangements are made. We serve as the cornerstone of our client family support structure, acting as the glue that holds everything together. We are problem solvers and peace-of-mind-providers - we implement checks and balances to maintain consistency and uphold our commitment to care in every interaction. Responsibilities Obtain Death Certificates and Burial Permits, and Burial Permit Refiles Process Pre-Need and At-Need Funeral and Cemetery Contracts Prepare periodic reports and/or simple financial analysis Provide problem resolution to client families with past-due accounts Review and process orders for markers, including assisting with design, reviewing orders for compliance with cemetery rules and regulations, obtaining bids, coordinating with vendors, verifying invoices, and receiving deliveries Qualifications Valid driver s license High School Diploma or equivalent Computer knowledge (Windows, MS Word, MS Excel, HMIS, word processing, spreadsheets, database and presentation software) 2+ years of administrative support experience Benefits: Medical, Dental, and Vision Insurance Health Savings Account (HSA) Life Insurance 401(k) with Employer Matching We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability or veteran status.

Job DescriptionAbout Us: Do you enjoy connecting with people? Are you the kind of person who loves making someone's day? Would you thrive in a positive, growth-focused environment where your work truly matters? If you said yes , you might be the perfect fit for our team! We're Berman Physical Therapy, a rapidly growing clinic in Naples, FL that specializes in helping people move better so they can avoid surgery and pain pills! Our unique culture is built on passion, positivity, and purpose, and our team is the reason our patients keep coming back and telling their friends. Check us out at **************** to learn more. About This Role: We're looking for an enthusiastic, people-loving Administrative Assistant to help us create a world-class client experience from the very first phone call to the final follow-up. Your mission is simple but powerful: help clients feel seen, supported, and excited to come back. You'll be the first impression for many clients and play a key role in keeping our schedule full, our clients happy, and our reputation growing. You're a great fit if: You're energized by talking to people and making genuine connections You can confidently handle conversations around pricing and scheduling You're organized, proactive, and detail-oriented You want to be part of a fun, mission-driven team that truly changes lives Core Responsibilities: ✅ Create an exceptional front desk experience that feels more like a boutique concierge service than a traditional medical office ✅ Handle inbound calls, schedule appointments, and follow up with leads ✅ Communicate value clearly, overcome objections, and build rapport with new and returning clients ✅ Keep the schedule optimized for efficiency and client satisfaction ✅ Maintain clean records: check-ins, payments, reconciliations, voicemails, and emails ✅ Encourage reviews, testimonials, and word-of-mouth referrals through relationship-building ✅ Support marketing and client retention efforts with thoughtful touches and follow-through ✅ Anticipate client needs and exceed expectations whenever possible What We Value: 💙 Connect Emotionally - Build real relationships, not robotic transactions 🌟 Create a WOW Experience - Go above and beyond for clients at every opportunity 🏠 Create a Family Environment - Make every person feel welcome, supported, and part of our community Compensation & Perks: 💰 $20-$25/hour based on experience 🌴 10 days paid vacation in your first year 🎄 Optional paid week off between Christmas & New Year's 📈 Growth opportunities within the company 🤝 A positive, family-like team culture that you'll actually enjoy being part of Ready to Apply? We're looking for someone who wants more than just a job-you want to be part of something meaningful. Click Apply Now and tell us why you'd be a great fit. We can't wait to meet you! Powered by JazzHR wil Sw00PiV

Ready for your next career opportunity? Look no further, The Mouse is looking to hire you! At Northwest, we believe in investing in our team just as much as we invest in our customers. Founded on values of honesty, integrity, and excellence, our company has grown from a family of 2 to over 1,000 dedicated team members across Georgia, Alabama, Tennessee, South Carolina, North Carolina, and Florida. These core values remain at the heart of everything we do. Whether you're experienced or not, we offer comprehensive training to help you succeed! Ready to take the next step in your career? Apply in minutes from your mobile phone! Starting Hourly Rate $17 Responsibilities With Northwest, not only do you experience a fun work environment but also one that cares about your growth and goals. Come explore what extraordinary career is waiting for you with The Mouse! Benefits including a 401(k) with a company match. But it's more than that. It's serving our communities. It's having your teammates' backs. It's going above and beyond and making a difference. We step in and step up when people have problems they can't fix, and they need the pros. We crush their pest problems and lift their spirits. Back to you. Are you a hard worker? Can you follow direction, handle stress, and multitask? Are you organized, friendly, and motivated to succeed? That's a great place to start. Why you will love being an Administrative Professional at Northwest: * A role that matters: As an Administrative Professional, you'll be the critical link between our customers and service professionals. Your contributions keep our operations running smoothly! * Rewarding benefits: Enjoy a competitive salary, comprehensive benefits including a 401(k) with a company match, and much more. * Growth opportunities: At Northwest, we care about your career journey and will support your development along the way. * Making a difference: It's not just about solving pest problems - it's about making people's lives better. As part of our team, you'll help create healthier living and working environments. Your Job Duties Will Include: * Manage inbound calls and emails, assisting customers with needs like payments, scheduling, and conflict resolution. * Document customer accounts and ensure all paperwork is completed accurately and promptly. * Coordinate and prepare monthly service routes for our professionals, ensuring schedules are correct and ready to go. * Handle additional tasks and projects as needed to support the team. * Collaborate with internal teams, including administrative associates, sales, service professionals, and management to ensure top-tier customer service. * Foster consistent communication with customers, ensuring their needs are always met. What We Expect From You: * Adhere to the NORTHWEST WAY upholding the highest standards of professionalism and customer care. * As a Northwest teammate, you'll act as a brand ambassador-representing our values and image with every customer interaction. What We Offer * Starting Hourly Rate $17 * A comprehensive benefits package including medical, dental, vision, maternity, and life insurance. * 401(k) plan with company match, employee stock purchase plan. * Paid vacation, holidays, and sick leave. * Employee discounts. * Industry-leading, quality training program. Why Choose Northwest Exterminating? You've seen our iconic "Mouse" on billboards and trucks around town - now, you can be a part of the team! Competitive compensation, benefits, and top-tier training are just the beginning of your career with Northwest. With over 70 years of experience and continuous growth across the Southeast, we offer a stable work environment to advance your career. Recognized as one of Atlanta's Top Workplaces, Northwest's family-oriented culture ensures you feel welcome and supported. Come join us in creating extraordinary opportunities for yourself! Qualifications What You Need to Succeed: * High School Diploma or equivalent required * No experience necessary! * Must be at least 18 years of age * Proficiency in Microsoft Office tools such as Word, Excel, and PowerPoint Northwest is an Equal Opportunity / Protected Veterans / Individuals with Disabilities Employer What You Need to Succeed: * High School Diploma or equivalent required * No experience necessary! * Must be at least 18 years of age * Proficiency in Microsoft Office tools such as Word, Excel, and PowerPoint Northwest is an Equal Opportunity / Protected Veterans / Individuals with Disabilities Employer With Northwest, not only do you experience a fun work environment but also one that cares about your growth and goals. Come explore what extraordinary career is waiting for you with The Mouse! Benefits including a 401(k) with a company match. But it's more than that. It's serving our communities. It's having your teammates' backs. It's going above and beyond and making a difference. We step in and step up when people have problems they can't fix, and they need the pros. We crush their pest problems and lift their spirits. Back to you. Are you a hard worker? Can you follow direction, handle stress, and multitask? Are you organized, friendly, and motivated to succeed? That's a great place to start. Why you will love being an Administrative Professional at Northwest: * A role that matters: As an Administrative Professional, you'll be the critical link between our customers and service professionals. Your contributions keep our operations running smoothly! * Rewarding benefits: Enjoy a competitive salary, comprehensive benefits including a 401(k) with a company match, and much more. * Growth opportunities: At Northwest, we care about your career journey and will support your development along the way. * Making a difference: It's not just about solving pest problems - it's about making people's lives better. As part of our team, you'll help create healthier living and working environments. Your Job Duties Will Include: * Manage inbound calls and emails, assisting customers with needs like payments, scheduling, and conflict resolution. * Document customer accounts and ensure all paperwork is completed accurately and promptly. * Coordinate and prepare monthly service routes for our professionals, ensuring schedules are correct and ready to go. * Handle additional tasks and projects as needed to support the team. * Collaborate with internal teams, including administrative associates, sales, service professionals, and management to ensure top-tier customer service. * Foster consistent communication with customers, ensuring their needs are always met. What We Expect From You: * Adhere to the NORTHWEST WAY upholding the highest standards of professionalism and customer care. * As a Northwest teammate, you'll act as a brand ambassador-representing our values and image with every customer interaction. What We Offer * Starting Hourly Rate $17 * A comprehensive benefits package including medical, dental, vision, maternity, and life insurance. * 401(k) plan with company match, employee stock purchase plan. * Paid vacation, holidays, and sick leave. * Employee discounts. * Industry-leading, quality training program. Why Choose Northwest Exterminating? You've seen our iconic "Mouse" on billboards and trucks around town - now, you can be a part of the team! Competitive compensation, benefits, and top-tier training are just the beginning of your career with Northwest. With over 70 years of experience and continuous growth across the Southeast, we offer a stable work environment to advance your career. Recognized as one of Atlanta's Top Workplaces, Northwest's family-oriented culture ensures you feel welcome and supported. Come join us in creating extraordinary opportunities for yourself!

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: * Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations and new hires. * Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. * Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. * Maintains, updates and coordinates resident information in computer database at a minimum on a monthly basis. Generates and provides this information to the Property Manager, Board of Directors and valet desk. * Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. * Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. * Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. * Sets up meetings for Board Approval process. * Keeps packages updated with new memos and policies as required. * Prepares any resident information packages that require Board approval, (i., e., Architectural Modification). * Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. * Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed. * Follows safety procedures and maintains a safe work environment. * Other duties as required. Skills & Qualifications: * Associates degree with concentration in business preferred, or equivalent combination of education and experience. * Three (3) to Five (5) plus years of related work experience. * Computer literacy: Intermediate proficiency in Microsoft Windows software. * Must possess strong administrative background. * Strong working knowledge of customer service principles and practices. * Excellent interpersonal, office management and communications skills. * Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: * Physical demands include ability to lift up to 50 lbs. * Standing, sitting, walking and occasional climbing. * Required to work at a personal computer for extended periods of time. * Talking on the phone for extended periods of time. * Ability to detect auditory and/or visual emergency alarms. * Ability to work extended/flexible hours, weekend, and attend Board meetings as required. * Driving when necessary. Supervisory Responsibilities * No supervisory responsibilities Additional Information * Schedule: Monday-Friday 8:00am - 5:00pm What We Offer: As a full-time associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $20.00 - $25.00 per hour Disclaimer Statement This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. #INDHOA

Department: Lee Physician Group Admin Work Type: Full Time Shift: Shift 1/8:30:00 AM to 5:00:00 PM Minimum to Midpoint Pay Rate:$21.54 - $25.31 / hour Responsible for a variety of coordinative and administrative support functions such as researching information, compiling data, preparing reports, monitoring and tracking of the budget, and coordination of projects/programs. Schedules assigned appointments, greets and directs customers, answers and directs phone calls, coordinates meetings and conferences; prepares correspondence, memoranda, agreements, agendas, contracts, technical charts, tables and other specialized materials, ranging from routine to complex. Establishes office procedures, creates and maintains filing systems. May perform timekeeping duties. Duties may vary by assigned department. Requirements Educational Requirements Degree/Diploma ObtainedProgram of StudyRequired/ Preferredand/or High School Diploma or EquivalentRequired Additional Requirements Experience Requirements Minimum Years RequiredArea of ExperienceRequired/ Preferredand/or1 YearsClerical/AdministrativeRequired State of Florida Licensure Requirements LicensesRequired/ Preferredand/or Not Required Certifications/Registration Requirements Certificates/RegistrationsRequired/ Preferredand/or US:FL:Fort Myers

Working Title: ADMINISTRATIVE ASSISTANT I - 37000970 1 1 37000970 Salary: $2,985.36 monthly/$35,824.32 annual ADMINISTRATIVE ASSISTANT I (37000970) State of Florida Department of Environmental Protection This position is located in Naples, FL Position Overview and Responsibilities: Delnor Wiggins Pass State Park is looking for a self-motivated park service professional to fill an Administrative Assistant I position. The applicant must possess good visitor service and administrative skills. The applicant will support the park in administrative services. DUTIES AND RESPONSIBILITIES: Compliance with the processing requirements of Chapter 215.422, F.S. is mandatory. Persistent failure to comply with this section by any agency of the state shall constitute good cause for discharge of employees duly found responsible, or predominantly responsible, for failure to comply. The Administrative Assistant plays a critical role in supporting the operational and financial functions of four Florida State Parks. This position ensures compliance with state regulations, manages fiscal and purchasing activities, supports concession and property management, and provides administrative and visitor services. The ideal candidate is detail-oriented, organized, and committed to upholding the mission of the Florida Park Service. * Administrative and Financial Oversight: Assist park manager in planning, coordinating and implementing all administrative activities for such required accounting procedures as annual revenue audits, purchase order audits, budget monitoring, oversight of fiscal data, contracts and records, development and promulgation of policies and procedures to implement department guidelines, daily, weekly and monthly reports. Processes invoices, MFMP requisitions and P card transactions and other related items pertaining to the office administration for payment. Manage SAMAS/FLAIR reports, Oculus, PPMTS data base and future tracking system * Concessions Oversight: Provides oversight of concessions contracts, ensuring compliance with all terms and conditions. Maintains accurate records of vendor performance, reporting, and adherence to the concession payment schedule. * Fleet and Records Management: Serves as the unit's Fleet Coordinator, entering vehicle logs into Oculus and managing requests for employee P-Cards, fuel cards, and miscellaneous fuel cards. Maintains all administrative records related to park operations, budgeting, purchasing, and correspondence in accordance with the department's records retention schedule. Maintains accurate and up-to-date personnel files. * Property Management: Manages the unit's Property Tracking Program, conducts annual inventory, and processes documentation for the acquisition and disposition of state property. Maintains detailed property records. * Visitor Services and Public Interaction: Provides information to park visitors regarding facilities and services. Responds to questions, offers directions, and works to resolve visitor concerns while maintaining positive public relations. * Tollbooth and Staff Oversight: Oversees tollbooth operations and provides guidance to other employees. Ensures administrative functions run smoothly and performs tollbooth functions as necessary. OTHER - Performs other related duties as required Required Knowledge, Skills, and Abilities: * Ability to follow verbal and written instructions/directions. * Ability to communicate effectively, verbally and in writing. * Ability to prepare and maintain financial records. * Ability to maintain files and filing systems. * Ability to solve complex problems. * Ability to operate radio equipment. * Ability to perform cash register/point of sale transactions. * Ability to interact with visitor inquiries in a tactful and courteous manner. * Ability to understand and apply rules, directives, policies, laws and regulations. * Ability to prepare reports. * Ability to work independently with minimum supervision. * Ability to establish and maintain effective working relationships with others. * Ability to work rotating shifts, including nights, holidays, and weekends as needed. * Ability to maintain a valid Drivers' License. * Ability to successfully complete background check and fingerprinting * Skill in personal computer operation * Skill in operating general office equipment * Knowledge of good public relations. * Knowledge of basic arithmetic. * Knowledge of administrative principles and practices. * Knowledge of basic accounting. Minimum Qualifications: * Valid Drivers' License Position of Special Trust Requirement: This position is designated as a Position of Special Trust in accordance with DEP Directive 422, Positions of Special Trust or Responsibility. Successful completion of background screening will be required for this position. Pay: $2,985.36 month/$35,824.32 annual Our Organization and Mission: The Florida Department of Environmental Protection (DEP) is the state's leading agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida's position as a world leader in protecting natural resources while growing the state's economy. DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly. Where You Will Work: Delnor Wiggins Pass State Park 11135 Gulfshore Drive N. Naples, FL 34108 Delnor Wiggins Pass State Park, located in southwest Florida (North Naples), boasts one of the most pristine stretches of beaches in the world. The beach is popular for sunbathing, swimming, beachcombing, snorkeling and picnicking. Fishing, paddleboarding and kayaking along with bird watching make this one of the most popular seashore destinations in Naples. The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including: * Annual and Sick Leave benefits. * Nine paid holidays and one Personal Holiday each year. * State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options. * Retirement plan options, including employer contributions (For more information, please click *************** * Tuition waivers. * Total Compensation Estimator Tool * And more! For a complete list of benefits, visit **************************** Special Notes: DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses: HR_********************************** HR_************************** An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DEP Human Resources (HR) Office at **************. DEP requests applicants notify HR in advance to allow sufficient time to provide the accommod The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location:

Job Title: Administrative Assistant, Full-time Reports to: Business Manager/Pastor Classification: Hourly/Nonexempt St. William Parish is seeking a full time administrative assistant to support the Parish office. Job Responsibilities Assist with answering telephone, taking messages and forwarding calls. Greet and welcome vendors, families, students, and other visitors. Check visitors in and inform employee of visitor arrival for pick up. Assist with data entry and clerical work as directed by Business Manager. Clerical work as assigned. Provide general information. Copy, file, and maintain paper or electronic documents and records. Help with hospitality set-up & breakdown. Assist with mass mailings & special events. Assist with other tasks, as needed, or assigned.

Position Overview: The Administrative Specialist provides vital support to Habitat's Resource & Development department, ensuring smooth daily operations across donor relations, communications, volunteer engagement, and events. This position manages administrative systems, organizes key processes, and ensures accuracy in all documentation to maintain departmental efficiency. Key Responsibilities: Administrative Support Handle incoming and outgoing communications, including phone calls, emails, and mail. Process invoices, manage postage accounts, and assist with credit card reconciliations. Monitor office expenditures and assist in budget preparation. Maintain organized digital and physical filing systems. Prepare mail merges, mailing labels, and printed materials for events and campaigns. Track office supplies and coordinate orders with vendors. Capture meeting minutes, manage calendars, and assist with departmental projects. Conduct research and compile data for various projects and reports. Campaign & Program Support Support donor development, communications, volunteer and event teams with administrative tasks. Prepare documentation and organize submissions for the Community Contribution Tax Credit Program (CCTCP). Assist with logistics for campaigns such as Women Build, Annual Appeal, and gated community fundraising initiatives. Maintain tracking systems and ensure data accuracy across departmental platforms. Event Support Assist with printing materials, organizing supplies, and providing on-site event support. Participate in dedications, celebrations, and other Habitat events as needed, including some evenings and weekends. Education & Experience: High school diploma or equivalent required; associate or bachelor's degree preferred. Minimum two years of administrative or office support experience; nonprofit experience a plus. Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint). Excellent attention to detail, organization, and time management. Strong written and verbal communication skills. Collaborative, dependable, and mission-driven. Valid Florida driver's license and acceptable background check. Competencies: Attention to Detail: Produces accurate work, follows procedures, and double-checks data and documents. Organization & Time Management: Prioritizes tasks effectively, meets deadlines, and keeps projects on track. Communication: Demonstrates professionalism and clarity in written and verbal interactions. Initiative: Takes proactive steps to solve problems and improve processes without being prompted. Team Collaboration: Works cooperatively across departments, supporting shared goals and objectives. Adaptability: Remains flexible and composed in a fast-paced, evolving environment. Mission Alignment: Demonstrates commitment to Habitat's values and the importance of the mission. Maintain a favorable working relationship with all other company employees to foster and promote a cooperative and harmonious working climate, which will be conducive to maximum employee morale, productivity, efficiency and effectiveness Physical Requirements Necessary to Perform this Job: Regularly spend hours sitting and using office equipment and computers. Occasionally spend hours standing. Regularly speaks clearly so listeners can understand. Frequently bend to file and maintain files. Occasionally lift 5-20 pounds. Work Environment and Conditions: Ability to work both in the office and at various worksites; ability to work outside of normal working hours, including events, or weekends during peak season, with advance notice. Generally quiet office environment. Other Duties Please note this position description is designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the associate for this job. Duties, responsibilities and activities may change at any time with or without notice. Benefits: Paid Time Off 401k with Employer Matching Medical Insurance Vision Insurance Dental Insurance Life Insurance Disability Insurance Habitat for Humanity of Lee & Hendry Counties is an equal opportunity employer and seeks to employ and assign the best-qualified personnel for all our positions in a manner that does not unlawfully discriminate against any person because of race, color, citizenship, religion, sex, pregnancy, marital status, age, national origin, physical or mental disability, sexual orientation, genetic information, veteran/reserve national guard status, or any other status or characteristic protected by law. Additionally, Habitat is committed to providing reasonable accommodation to qualified applicants and employees with disabilities. If you need reasonable accommodation to participate in the hiring process or to perform the essential job functions, please contact Deborah Boyer at ************.

Support managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Effectively communicate via phone and email ensuring that all duties are completed accurately, delivered with high quality and in a timely manner. Attend meetings and take accurate minutes. May responsible for accurate and timely physician credentialing. May direct and lead the work of others. May manage and coordinate administrative programs and office activities. Create spreadsheets, manage databases and prepare presentations, reports and documents as needed. Answer telephones and take messages or transfer calls. May cover the reception desk when required. Calendar management, schedule appointments, update calendars and arrange staff meetings

We are seeking a highly organized and resourceful Personal Assistant to support the CEO in both professional and personal tasks. This role requires a local candidate who is deeply familiar with the Naples, FL area and can confidently manage daily errands, social media activity, and provide reliable transportation using their own vehicle.Key Responsibilities Transportation & Scheduling: Drive the CEO to appointments, meetings, and events using your own reliable vehicle. Manage daily schedules, including coordinating personal and professional commitments. Social Media Support: Assist in managing and posting content to the CEO's personal Instagram account. Capture photos, videos, and stories that align with the CEO's brand and lifestyle. Maintain social media calendar and ensure timely updates. Errands & Household Support: Handle personal errands including grocery shopping, dry cleaning, returns, etc. Assist with home-related tasks such as deliveries, vendor coordination, and light organization. Pet Care (As Needed):Assist with the care of a small dog, including walks, feeding, or transport to grooming appointments, as needed. Administrative Tasks: Maintain confidentiality and exercise discretion with sensitive information. Support the CEO with personal correspondence, appointment setting, and occasional travel planning. Qualifications: Must be located in Naples, Florida and have extensive knowledge of the local area. Valid driver's license and access to a reliable vehicle (mileage & maintenance reimbursed). Previous experience as a personal assistant or in a similar role preferred. Tech-savvy with strong knowledge of Instagram (posting, reels, stories, captions). Excellent communication, organization, and time management skills. Discreet, trustworthy, and able to handle personal matters with professionalism. Perks & Benefits: Paid Time Off (PTO) Birthday Off (paid!) Generous Holiday Schedule Exposure to high-end, inspiring interior design projects Medical, Dental, and Vision Insurance Collaborative and creative work environment Occasional travel and behind-the-scenes access to design reveals We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Typical duties may include but are not limited to: * Provides comprehensive administrative support to the Center Director, including managing calendars, drafting correspondence, preparing reports, and coordinating travel arrangements and reimbursements. * Drafts, edits, and prepares documents, spreadsheets, newsletters, contracts, and promotional materials. * Creates, organizes, and maintains filing systems, workflows, and unit records. * Maintains office supply inventory and serves as the unit contact for vendors, equipment, space, and facility-related issues. * Manages updates to center web pages and collaborates with FGCU web personnel as needed. * Serves as the primary point of contact for the center, responding to inquiries via email, phone, mail, and in person. * Provides accurate information regarding policies, procedures, and program operations; responds to routine and moderately complex questions. * Supports daily operational needs, including reception duties and communication with families, staff, and campus partners. * Coordinates the scheduling and communication for parent/teacher conferences and provides follow-up as needed. * Prepares, reviews, and inputs human resources documents and data in accordance with FGCU processes. * Performs data entry, maintains updated lists and records, and assists with mailings. * Assists in completing annual VPK and School Readiness contracts with the Early Learning Coalition of Southwest Florida. * Works in early childhood classrooms as needed to support ratios, supervision, and continuity of care. * Utilizes the ProCare software system to support billing, enrollment, waitlist management, attendance, and other program functions. Other Duties: * Performs other job-related duties as assigned. * May assist in planning, coordinating, or supporting center events. Additional Job Description Required Qualifications: * This position requires a high school diploma and four years of full-time experience directly related to the job functions. * Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Access, and Outlook). * 45 clock-hour childcare training as required by the Department of Children and Families. Training must begin and be completed within 30 days of hire. * An additional 9 school readiness training as required by the Department of Children and Families. Training hours completed within 30 days of hire. * CPR certified within 90 days of hire. * First Aid certified within 90 days of hire. * Any appropriate combination of relevant education, experience, and/or certifications may be considered. Preferred Qualifications: * Work experience in a higher education setting. * Experience with Workday. Knowledge, Skills & Abilities: * Ability to Complete the DCF 45-hour childcare training. * Ability to Complete the DCF 9-hour school readiness training. * Ability to Complete CPR training. * Ability to Complete First Aid training. * Knowledge of general office procedures. * Excellent interpersonal, verbal and written communication skills. * Strong organizational skills and an ability to prioritize and complete simultaneous projects within deadlines. * Skill in completing assignments accurately and with attention to detail. * Ability to operate office equipment. * Ability to operate personal computers with proficiency and learn new applications and systems. * Ability to work successfully as both a member of a team and independently with minimal supervision. * Ability to interact in a professional manner with staff, faculty, students, and the community in a service-oriented environment. * Ability to think critically and make clear, well-reasoned and timely decisions. * Ability to apply general rules to specific problems to produce answers that make sense. * Ability to adapt quickly to changing situations and environments. * Ability to add, subtract, multiply, or divide quickly and accurately. * Ability to understand and follow directions. Pay Grade 13 This position is partially grant funded with anticipated refunding. Although renewal of grant is expected, position is contingent upon renewal of grant. FGCU is a State University System of Florida member and an Equal Opportunity and Equal Access employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status.

About Us: Do you enjoy connecting with people? Are you the kind of person who loves making someone's day? Would you thrive in a positive, growth-focused environment where your work truly matters? If you said yes , you might be the perfect fit for our team! We're Berman Physical Therapy, a rapidly growing clinic in Naples, FL that specializes in helping people move better so they can avoid surgery and pain pills! Our unique culture is built on passion, positivity, and purpose, and our team is the reason our patients keep coming back and telling their friends. Check us out at **************** to learn more. About This Role: We're looking for an enthusiastic, people-loving Administrative Assistant to help us create a world-class client experience from the very first phone call to the final follow-up. Your mission is simple but powerful: help clients feel seen, supported, and excited to come back. You'll be the first impression for many clients and play a key role in keeping our schedule full, our clients happy, and our reputation growing. You're a great fit if: You're energized by talking to people and making genuine connections You can confidently handle conversations around pricing and scheduling You're organized, proactive, and detail-oriented You want to be part of a fun, mission-driven team that truly changes lives Core Responsibilities: ✅ Create an exceptional front desk experience that feels more like a boutique concierge service than a traditional medical office ✅ Handle inbound calls, schedule appointments, and follow up with leads ✅ Communicate value clearly, overcome objections, and build rapport with new and returning clients ✅ Keep the schedule optimized for efficiency and client satisfaction ✅ Maintain clean records: check-ins, payments, reconciliations, voicemails, and emails ✅ Encourage reviews, testimonials, and word-of-mouth referrals through relationship-building ✅ Support marketing and client retention efforts with thoughtful touches and follow-through ✅ Anticipate client needs and exceed expectations whenever possible What We Value: 💙 Connect Emotionally - Build real relationships, not robotic transactions 🌟 Create a WOW Experience - Go above and beyond for clients at every opportunity 🏠 Create a Family Environment - Make every person feel welcome, supported, and part of our community Compensation & Perks: 💰 $20-$25/hour based on experience 🌴 10 days paid vacation in your first year 🎄 Optional paid week off between Christmas & New Year's 📈 Growth opportunities within the company 🤝 A positive, family-like team culture that you'll actually enjoy being part of Ready to Apply? We're looking for someone who wants more than just a job-you want to be part of something meaningful. Click Apply Now and tell us why you'd be a great fit. We can't wait to meet you!

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: * Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations and new hires. * Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. * Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. * Maintains, updates and coordinates resident information in computer database at a minimum on a monthly basis. Generates and provides this information to the Property Manager, Board of Directors and valet desk. * Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. * Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. * Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. * Sets up meetings for Board Approval process. * Keeps packages updated with new memos and policies as required. * Prepares any resident information packages that require Board approval, (i., e., Architectural Modification). * Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. * Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed. * Follows safety procedures and maintains a safe work environment. * Other duties as required. Skills & Qualifications: * Associates degree with concentration in business preferred, or equivalent combination of education and experience. * Three (3) to Five (5) plus years of related work experience. * Computer literacy: Intermediate proficiency in Microsoft Windows software. * Must possess strong administrative background. * Strong working knowledge of customer service principles and practices. * Excellent interpersonal, office management and communications skills. * Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: * Physical demands include ability to lift up to 50 lbs. * Standing, sitting, walking and occasional climbing. * Required to work at a personal computer for extended periods of time. * Talking on the phone for extended periods of time. * Ability to detect auditory and/or visual emergency alarms. * Ability to work extended/flexible hours, weekend, and attend Board meetings as required. * Driving when necessary. Supervisory Responsibilities * No supervisory responsibilities Additional Information * Schedule: Monday-Friday 8:00am - 4:30pm What We Offer: As a full-time associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $22.00 - $24.00 per hour Disclaimer Statement This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.