Executive assistant jobs in Bridgeport, CT - 295 jobs

Executive Assistant - Private Equity A respected alternative investment firm is looking to add a polished, detail-oriented Executive Assistant to support a team of senior and mid-level professionals. This position operates within a high-energy, professional environment where discretion, organization, and sound judgment are critical. The Opportunity: The ideal candidate is proactive, adaptable, and comfortable managing multiple workstreams simultaneously. Acting as a trusted administrative partner, this individual will help keep day-to-day operations running smoothly by overseeing scheduling, coordinating travel, and ensuring meetings and communications are executed seamlessly. Core Responsibilities: • Oversee and manage intricate calendars, meetings, and last-minute changes • Handle phone calls, emails, and correspondence with professionalism and tact • Coordinate domestic and international travel, producing detailed itineraries • Compile and submit accurate monthly expense reports • Manage meeting logistics including room reservations, catering, materials, and agendas • Provide support with presentations and related materials for internal and external use • Maintain organized contact databases, files, and shared resources • Exercise discretion when handling sensitive and confidential information • Effectively prioritize and manage multiple deadlines in a fast-paced setting Qualifications: • Bachelor's degree preferred • Minimum of 2 years of experience as an Executive or Administrative Assistant, ideally within financial services • Strong working knowledge of Microsoft Office (Outlook, Word, Excel) • Exceptional organizational skills with a sharp eye for detail • Clear, professional written and verbal communication skills • Reliable, composed, and capable of performing under pressure • Team-oriented, positive, and accountable • Comfortable operating in a high-performance, fast-moving environment Compensation & Benefits: The firm provides a competitive compensation package along with a comprehensive benefits offering focused on employee well-being and work-life balance. Benefits include modern office facilities, health and retirement plans, generous time off, curated meal and wellness programs, and limited seasonal flexibility.

A small Greenwich company in the luxury consumer goods industry is looking for an Executive/Personal Assistant to support the President. The company is run from the Principal's home and this is an in-person position, working from the fully equipped home office. Key Responsibilities: Executive Assistant Responsibilties- Provide day-to-day administrative support to the President Coordinate extensive travel (domestic and international), transportation, accommodations and logistics Draft and prepare correspondence and documents Manage calendars, appointments, and meetings (in-person and virtual) Maintain organized filing systems (digital and physical) Order office supplies and provide general office assistance Track tasks, follow up on action items, and project management Personal Assistant Responsibilties: Coordinate repairs, maintenance, and service providers for the household Manage scheduling and projects for the home Handle errands and day-to-day logistical tasks, as needed Anticipate needs and proactively address issues Qualifications & Skills: Bachelor's Degree Preferred 3-5 years of experience in an administrative or personal assistant role CRM experience a plus Strong organizational and time-management skills Clear written and verbal communication skills High level of discretion and confidentiality Detail-oriented with excellent follow-through Proactive and able to work independently Comfortable working in a small, in-home office environment

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Responsibilities Calendar management for executives Aid executive in preparing for meetings Responding to emails and document requests on behalf of executives Draft slides, meeting notes and documents for executives Qualifications Bachelor's degree or equivalent experience Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills

Under the direct supervision of the Program Manager and supporting the Director of the Digital Ethics Center, the Senior Administrative Assistant will provide high quality administrative assistance in a fast-paced environment. Duties to include greeting visitors, managing complex calendars and travel commitments, managing correspondence (including private, confidential, and sensitive emails), scheduling meetings, and creating, editing, and sending letters, references, and reports. In coordination with the Program Manager, this position will coordinate special functions and events for the Center (e.g., seminars, faculty searches, special presentations) by planning and organizing to ensure all details are handled in advance and managing events so that functions run smoothly (e.g., by preparing and circulating papers, agendas, minutes, and briefing notes, as appropriate). In addition, this position will manage office supply orders, process business expense, check requests, reimbursements, invoices, and facilities requests. This position will be responsible for travel arrangements for staff and visitors, creating detailed itineraries, and following up to ensure that travel reimbursements are accurate and timely. This position will assist in managing the Center's communication channels, including the DEC inbox, Mailman lists, newsletter, and social media platforms (e.g., LinkedIn). Responsible for maintenance and updating of the website. The position assists in the collection and assembly of materials for annual progress reports and grant proposals, application and appointment process for post docs and performs other administrative functions as needed in support of the Center. This position is a 30 hour per week position with potential more hours as needed (not exceeding 37.5 hours per week). Required Skills and Abilities 1. Demonstrated ability in an administrative support role. Proven proficiency with Outlook emailing, calendaring and management of complex calendars. Proven intermediate skills with Microsoft Word, PowerPoint, and Excel. 2. Strong problem solving, organizational and analytical skills. Ability to work in a team environment with a positive attitude, with the ability to take initiative. 3. Excellent written and oral communication skills with strong attention to detail and time management. Proven ability to handle confidential information. 4. Proven experience with processing expenses and coordinating travel. 5. Ability to manage multiple projects simultaneously in a fast-paced environment. Proven record of good attendance and punctuality. Preferred Skills and Abilities 1.Experience with Yale systems, i.e., Workday, SciQuest, and Concur. 2. Experience working in a higher education institution in a role supporting an academic position, department or school. 3. Experience with website maintenance.

👩🏻 💻 Job Title : Administrative Assistant (Accounting & HR) 💼 Type: On-site (Monday to Friday) /Full time We are seeking an Administrative Assistant, where you'll play a pivotal role in maintaining financial accuracy, ensuring payroll integrity, and upholding administrative discipline. Based in Holbrook, New York, this on-site position demands a proactive individual who is committed to executing tasks with precision and reliability, allowing the leadership and operational teams to perform without distractions or risks. This role is critical in ensuring that the company operates efficiently and effectively. As the anchor of reliability, your work will directly contribute to the operational excellence and smooth functioning of the company. If you are detail-oriented, proactive, and have a strong sense of ownership, we invite you to apply and become a trusted partner in our journey. Key Responsibilities: Track and manage financial transactions accurately, ensuring timely processing of Accounts Payable and Receivable. Execute weekly payment runs and reconcile bank accounts, credit cards, and expense reports monthly. Maintain complete, organized, and current financial documentation in SAP. Ensure payroll is processed accurately and on time, and manage employee files to be audit-ready. Oversee benefits, workers' compensation, and insurance administration. Handle administrative logistics for trade shows, including registrations, logistics, and payments. Prevent administrative bottlenecks by managing office supplies and needs efficiently. Protect leadership time by managing routine administrative tasks. Requirements: Proven experience in bookkeeping and general accounting. Proficiency in payroll and benefits administration, preferably using ADP. Experience with ERP systems, with SAP being preferred. Strong skills in Excel and Outlook. Excellent documentation, filing, and process management capabilities. Effective written and verbal communication skills. Must be a U.S. Citizen. Nice to Haves: Educational background in Administration, Accounting, or Human Resources. 5 or more years of work experience. Experience in a manufacturing environment.

Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs. Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance. Job Description EXECUTIVE ASSISTANT TEMP JOB IN STAMFORD, CT Title: Executive Assistant Duration: 2 month (may extend) Location: Stamford, CT Responsibilities: Performs administrative duties for executive management. Responsibilities may include screening calls; managing calendars; making travel, meeting and event arrangements; preparing reports and financial data; training and supervising other support staff; and customer relations. Requires strong computer and Internet research skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. Sensitivity to confidential matters may be required. Additional Information To know more about this position please contact; Monil Narayan ************

About Veradermics Veradermics is a dermatologist-founded, late clinical-stage biopharmaceutical company focused on developing innovative therapeutics to address pervasive treatment challenges in highly prevalent aesthetic and dermatological conditions. In October 2025, Veradermics announced the closing of an oversubscribed $150 million Series C financing with top-tier healthcare investors. The financing will enable Veradermics to advance the development of our lead candidate, VDPHL01, as an oral, non-hormonal treatment for men and women with pattern hair loss (PHL). We are currently conducting three Phase 3 clinical trials as we work to deliver potentially transformative solutions and aspire to redefine the standard of care in dermatology. Learn more here. At Veradermics, we combine scientific rigor with a vision for impactful innovation to make a lasting difference in the lives of patients. Why Work at Veradermics You Can Be Part of a Meaningful Mission - Veradermics aims to become a leader in medical dermatology by bringing pharmaceutical innovation to the treatment of common skin conditions to improve the lives of patients. Veradermics is Growing - Veradermics is a dynamic and growing company; we are advancing our VDPHL01 Phase 3 clinical trials and preparing for commercialization; PHL affects approximately 80 million people in the U.S. alone. The Veradermics Culture - we are an innovative, collaborative, hard-working and performance-driven company that values the contributions of our employees and keeps our focus on patients We have been featured in Forbes, Allure, Marie Claire, Bazaar, Dermatology Times, the Slate, The New York Post, The Hartford Courant, The Kansas City Star, and other multi-media platforms. Position Overview Veradermics is seeking a highly experienced, trusted, and proactive Executive Assistant to the CEO to serve as a strategic execution partner to our Chief Executive Officer. This role is singularly focused on maximizing CEO effectiveness, operating leverage, and follow-through across a complex and fast-moving organization. The Executive Assistant to the CEO acts as an extension of the CEO-owning executive-level calendar and inbox management, meeting preparation and follow-through, travel and expense coordination, and governance support tied to the Board and executive leadership cadence. The ideal candidate is exceptionally detail-oriented, anticipatory, comfortable exercising judgment, and energized by operating at the center of a fast-paced, high-growth biopharmaceutical company. Responsibilities: CEO Support and Communication Cadence Act as a trusted execution partner to the CEO, owning communication cadence, follow-through, and operational rigor Establish and maintain a structured rhythm with the CEO (weekly week ahead briefings, standing 1:1s, action tracking, and proactive escalation of open items) Join select CEO meetings, maintain action logs, and ensure timely follow-up and resolution Calendar, Inbox & Priority Management Own the CEOs calendar end-to-end, ensuring alignment with priorities and effective use of time Schedule meetings quickly and accurately, proactively resolving conflicts and managing holds Enforce agenda discipline for internal meetings and ensure appropriate preparation Monitor and triage the CEOs inbox, flagging priorities and drafting responses when appropriate Board, Leadership, and Governance Support Fully own logistics and preparation for Board meetings and Board dinners, including advance planning, timelines, and on-site execution Coordinate board and leadership prep sessions and track materials and agendas Support monthly leadership meetings and biannual All-Hands meetings Travel & Expense Management Manage all CEO travel (domestic and international), including itineraries, accommodations, and ground transportation Submit and manage CEO expense reports and coordinate with Finance on clarifications Candidate Profile | Who You Are Track record of experience supporting senior executives, including direct support of a CEO or equivalent C-suite leader Prior exposure to board, investor, or public-company operating cadence, including preparation timelines and executive-level communications Exceptionally organized and detail-driven, with the ability to manage competing priorities independently Strong communicator who can synthesize information, anticipate needs, and provide clear recommendations Operates with sound judgment, discretion, and a high degree of ownership Energized by working at the center of a small, high-performing, fast-moving organization Company Culture Veradermics is a small, tight-knit, high-performing team that works with urgency, positivity, and a deep sense of ownership. We set an exceptionally high bar for ourselves and seek someone who is energized by playing an integral role in a fast-moving organization at a pivotal moment in our trajectory-bringing curiosity, clarity, and a drive to get things done at the highest level. We value strong organization, thoughtful collaboration, and genuine investment in team success. Honest, direct communication is central to how we work and grow together. Accomplishing our collective goals will be fun but also complex. Location and Travel: Hybrid role based in New Haven, Connecticut Requires 1-2 days per week in the office, with additional presence during board meetings, All Hands, or key events Salary and Benefits Veradermics provides a comprehensive compensation package that includes a base salary, annual performance bonus eligibility, and access to the employee stock option plan. Robust benefits package, including health coverage, retirement benefit matching, dependent care FSA, and unlimited paid time off. Equal Opportunity Employer Veradermics is an equal opportunity employer. All employment decisions are based on qualifications, merit, and business needs, without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, or age.

About Patriot Growth Insurance Services: Founded in 2019, Patriot Growth Insurance Services (Patriot) is a growth-focused national insurance services firm that partners with employee benefits and property & casualty agencies across the United States. Patriot is currently ranked as the 25th largest broker in the U.S. by Business Insurance and has been named to the 2025 Inc. 5000 list of fastest-growing companies. With over 2,100 employees operating in 150+ locations in over 45 states, Patriot s collaborative model delivers resources and strategic support to its agencies. Patriot creates true alignment with its partner agencies, and its operating philosophy fosters enhanced career opportunities for its dedicated and professional team. We are committed to working with like-minded individuals who share our vision of creating an insurance agency focused on operational excellence and a relentless pursuit of growth. Position Overview: The Executive Assistant serves as the first point of contact for visitors and clients, while also providing administrative support to executives and managers. This role involves managing office communications, scheduling appointments, coordinating meetings, and handling various administrative tasks to facilitate efficient workflow. Work Arrangement: This is a full-time position reporting to our office located in Cheshire, CT. Professional Responsibilities Greet and assist visitors in a professional and friendly manner. Manage incoming calls, emails, and correspondence, redirecting them as necessary. Monitor incoming and outgoing faxes, FedEx and USPS packages and mail. Maintain cleanliness and organization of the reception area, kitchens, and all other shared spaces around the office. Provide administrative assistance to executives and managers, including calendar management, travel arrangements, and expense reporting. Prepare and edit correspondence, reports, and presentations as required. Manage office and kitchen supplies and equipment, ensuring availability and functionality. Schedule and coordinate meetings, appointments, and conferences. Prepare meeting agendas, materials, and follow-up documentation as needed. Prepare binders, proposal booklets and tabs for account analysts and managers. Arrange for catering and logistics for meetings and events. Maintain and update contact lists, databases, and filing systems. Run and send Motor Vehicle Records, Certificates of Insurance and Auto ID Cards Manage confidential information with discretion and integrity. Collaborate with other administrative staff to ensure seamless office operations. Assist with special projects and initiatives as assigned. Qualifications & Requirements Bachelor's degree in business administration or related field. (Preferred) Experience in a corporate or executive environment. (Preferred) Proven experience as a receptionist, administrative assistant, or similar role. Excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and time management abilities. Attention to detail and problem-solving skills. Ability to multitask and prioritize tasks effectively. Discretion and confidentiality in handling sensitive information. Why us: Patriot offers the opportunity to be a part of one of the fastest-growing insurance companies since its inception. We strive to create a flexible and collaborative environment for our employees, with a focus on enhanced career opportunities and professional growth. In addition to a competitive salary, we provide a comprehensive health and welfare program to employees, family members, and domestic partners. Employees are eligible for benefits coverage the first of the month following 30 days of employment. Our benefits include: Medical, Dental, and Vision Benefits Flexible Spending Account (FSA), Health Savings Account (HSA), and Commuter Transit Programs Company-paid Short-Term Disability, Long-Term Disability, and Group Term Life Company-paid Employee Assistance Program Paid Parental Leave Paid holidays Personalized PTO 401(k) with employer match Patriot Growth Insurance Services is an equal opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, citizenship or immigration status, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, leave of absence, compensation, benefits, and training. Hiring decisions are based solely on qualifications, merit, and business needs at the time. For more information, please review our EEO and DE&I Policy at *******************

Executive Assistant/Office Coordinator DEPARTMENT: Administration FLSA STATUS: Salaried, Exempt LEGENDS GLOBAL Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component - feasibility & consulting, owner's representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking - of world-class live events and venues. The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career. Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sound like a winning formula for you? Join us! THE ROLE Legends Global is seeking a highly organized, proactive, and detail-oriented Executive Assistant / Office Coordinator to support our senior leadership team in Norwalk, CT. This role is critical in ensuring the smooth operation of executive-level functions, including calendar management, travel coordination, and administrative support. The ideal candidate will be a self-starter with exceptional communication skills and the ability to manage multiple priorities in a fast-paced environment. Essential Duties and Responsibilities Calendar Management: Coordinate and manage complex calendars for C-suite and VP-level executives. Schedule internal and external meetings, ensuring optimal time management and prioritization. Proactively resolve scheduling conflicts and anticipate executive needs. Travel Coordination: Arrange domestic and international travel, including flights, accommodations, ground transportation, and itineraries. Prepare and reconcile travel expense reports in a timely manner. Administrative Support: Draft, edit, and format job descriptions, memos, presentations, and other business documents. Handle confidential information with discretion and professionalism. Support meeting preparation, including agendas, materials, and follow-up actions. Executive Liaison: Serve as a point of contact between executives and internal/external stakeholders. Facilitate communication and ensure timely responses to inquiries and requests. Office Coordination: Assist with event planning, team offsites, and special projects as needed. Maintain office supplies and coordinate with vendors and facilities teams. Qualifications To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience High school diploma required; bachelor's degree or equivalent experience preferred. Minimum of 3+ years' experience as an Executive Assistant or in a similar administrative support role, ideally in a corporate or fast-paced environment. Skills and Abilities Exceptional written and verbal communication skills, with the ability to liaise effectively with senior leadership, clients, and external partners. Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Excellent organizational and time-management skills, with the ability to juggle competing priorities and manage multiple tasks simultaneously. Proven ability to maintain confidentiality and handle sensitive information with professionalism and care. Strong interpersonal skills, with a professional and friendly demeanor to effectively work with executives, staff, and external stakeholders. Strong knowledge of national and international travel logistics, including visa applications, bookings, and expense management. Basic understanding of budgeting, financial reporting, and expense tracking. COMPENSATION Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan. WORKING CONDITIONS Location: On Site - Norwalk, Connecticut Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. NOTE: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position. Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

Job Description . This role exists to extend the Executive Vice President's (EVP) effectiveness, time, and impact across every dimension of the enterprise. The Executive Assistant operates as a trusted strategic partner, anticipating needs before they surface, protecting the EVP's focus, orchestrating priorities across complex systems, and ensuring the organization operates at the pace and standard required of elite leadership. You will sit at the intersection of strategy, execution, relationships, and trust. Key Responsibilities 1. EVP Time & Priority Architecture Design, protect, and continuously optimize the EVP's calendar to reflect strategic priorities, not noise. Serve as a trusted gatekeeper, screening meetings, communications, and requests using executive-level judgment. Ensure all commitments align with organizational goals, timing, and return on investment Build buffers, white space, and recovery time to sustain peak executive performance 2. Strategic Thought Partnership Act as a sounding board for ideas, decisions, and trade-offs Prepare decision-ready briefings, executive memos, presentations, and synthesized intelligence Track long-term initiatives, critical relationships, and executive commitments Ensure disciplined follow-through across leadership, board, and external stakeholders 3. Enterprise Communication & Alignment Draft, refine, and manage executive-level communications with precision and discretion Serve as the EVP's proxy when appropriate, internally and externally Ensure messaging is intentional, consistent, and aligned with organizational values and brand Maintain absolute confidentiality in all matters 4. Executive Operations, Travel & Logistics Manage complex national travel, itineraries, and logistics with military-grade precision Travel with or ahead of the EVP as needed to support meetings, site visits, and key initiatives Anticipate logistical and personal needs without being asked Manage expenses, receipts, reimbursements, and supporting documentation Maintain dashboards, workflows, and systems that support executive performance 5. Administrative & Organizational Enablement Coordinate communication and task flow across leadership and departments Maintain digital and physical filing systems with audit-ready discipline Draft correspondence, reports, and internal documentation Support executive initiatives, special projects, and enterprise priorities Organize company events, leadership meetings, and strategic convenings Requirements Required Capabilities & Qualifications 3-5+ years supporting senior executives (construction, engineering, or federal contracting preferred) Exceptional judgment and decision-making instincts Advanced written and verbal communication skills High emotional intelligence and professional maturity Mastery of prioritization, systems, and execution Ability to operate effectively amid ambiguity, speed, and complexity Proficiency in Microsoft Office, CRMs, spreadsheets, and modern business tools Demonstrated discretion handling sensitive and confidential matters Willingness and ability to travel regularly and maintain flexible availability Preferred: Experience supporting executives in fast-paced, project-based organizations Familiarity with construction operations, federal or multi-site environments Experience leveraging AI or advanced tools to increase executive efficiency Self-starter mindset with strong anticipatory instincts Benefits 401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Professional development assistance Vision insurance Professional growth Work Location: On the road

Our client is a boutique investment firm in Westchester. This position supports the Executive Officers and includes office manager responsibilities. Our client offers an environment that thrives on success and promotes learning and development at every level. This firm offers the opportunity to work with some of the brightest minds within Financial Services in a very close-knit environment. The ideal candidate will be excited about working a 10-hour day and have a no job too big or small mentality. Job Responsibilities: Manage calendars, conference calls, and book internal and external meetings Coordinate complex, every changing travel - includes flight, cars, client dinners and meetings (must be flexible to troubleshoot at various hours when outside home time zone) Order office supplies and greet guests in lobby Perform personal support, such as grabbing lunch, and occasional personal appointments, making coffee Assist with ad hoc projects as needed and directed Create and modify presentations and work on special projects as needed Work on occasional investor events and communications Take part in research for direct reports as needed Have a high sense of discretion when handling sensitive information Job Requirements: Minimum of 3 years of administrative support Ideally experience supporting a C-Level Executive Financial Services experience strongly preferred Strong multi-tasking ability Strong communication skills, written and verbal High level understanding and competency of Microsoft Office Suite Ability to handle matters outside of normal business hours as necessary Compensation: $125,000 - $135,000

Created 36 years ago, the PCA Group of Companies (PCA) is a privately-owned, global beauty holding company. Currently being led by the founders and the next generation of the family, the Group spans ~1500 employees in 5 geographic locations around the world, focused on omnichannel distribution and fulfillment for the beauty category. Multiple subsidiaries with a distinct leadership, business direction, and separate financial structure. Summary: We are looking for a motivated, detail-oriented Executive Assistant & E-Commerce Coordinator (Mandarin Speaking) to support senior management and coordinate with our Shenzhen, China office. This person will assist with executive administrative tasks, communication, and project follow-ups between our U.S. and China teams. The role also includes supporting general e-commerce and retail activities, product coordination, and business operations. Beauty industry knowledge is required, and familiarity with e-commerce is a plus. The ideal candidate should be fluent in both English and Mandarin and comfortable working across time zones to ensure smooth coordination with our Shenzhen office. This is a full-time, in-person position based in Ronkonkoma, NY. Hours: Monday to Friday, 9:00 AM to 6:00 PM Key Responsibilities: Support senior management with daily operations, scheduling, and administrative tasks Coordinate communication and tasks between the U.S. and Shenzhen teams Help oversee Shenzhen office administration, HR coordination, and general reporting Manage executive calendars, travel arrangements, and meeting preparation Handle daily email communication and follow-ups with vendors, suppliers, and internal teams Conduct research on beauty brands, products, and global market trends Support e-commerce operations including product listings, pricing, and coordination with the China team Prepare reports, presentations, and data analysis for management review Use LinkedIn and other tools for company, brand, and partner research Assist with international projects, travel planning, and trade show coordination Maintain confidentiality and a high level of professionalism Qualifications: Fluent in English and Mandarin (spoken and written) 2+ years of experience in executive assistant, coordinator, or administrative roles (preferred) Beauty industry knowledge is required Familiarity with e-commerce operations or digital platforms is a plus Excellent research and communication skills; comfortable using LinkedIn and other online tools Strong organizational and multitasking skills with great attention to detail Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) Ability to handle multiple priorities and coordinate across global teams and time zones Willing to travel domestically and internationally if needed Associate s or Bachelor s degree preferred What we offer: Phenomenal discounts on products within the beauty industry and beyond Medical, Dental, and Vision, along with supplemental benefits available after 60 days 401 (k) available after 1 year of service with up to a 4% match 12 days PTO and 4 Paid Holidays Salary is commensurate with experience, $20.00 - $28.00 per hour Equal Employment Opportunity Statement We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, creed, religion or belief, national or ethnic origin, citizenship status, marital or domestic partnership status, sexual orientation, sex, gender identity or expression, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local law. The PCA Group of Companies recognizes and values the benefits of a diverse workforce.

Executive Assistant and Office Manager Employment Type: Full -Time About Us: We are leaders in the healthcare mental health industry, managing back -office operations for multiple clinics. Our mission is to deliver exceptional support to enhance the efficiency and quality of our services. As a rapidly growing organization, we are seeking a dynamic and versatile Executive Assistant and Office Manager to streamline operations, optimize productivity, and enable us to focus on top -level strategic priorities. Position Summary: The Executive Assistant and Office Manager will work closely with both executives, providing comprehensive administrative, operational, and managerial support. The ideal candidate is highly organized, proactive, tech -savvy, and an excellent communicator who thrives in a fast -paced environment. This role is pivotal in ensuring our time and resources are utilized effectively to achieve business goals. Key Responsibilities: Administrative Support: Manage executives' calendars, schedule meetings, and prioritize appointments. Prepare meeting agendas, take detailed minutes, and send recap notes with action items. Draft, edit, and proofread correspondence, reports, and presentations. Office Management: Oversee daily office operations and ensure a well -organized work environment. Manage office supplies, vendor relationships, and maintenance needs. Coordinate team schedules, meetings, and office activities/events. Project & Task Management: Update and maintain CRM and project management systems. Track and oversee task delegation to ensure timely completion. Assist with workflow optimization and process improvements. Operational Efficiency: Act as a gatekeeper, managing schedules and ensuring alignment with strategic priorities. Handle personal and professional tasks, including travel itineraries, purchasing, and errands. Provide ad -hoc support for interviews, event attendance, and other tasks as needed. Communication & Coordination: Serve as a liaison between executives, teams, and external stakeholders. Foster a positive and collaborative work environment. Relay updates, messages, and priorities effectively to all relevant parties. RequirementsQualifications: Proven experience as an executive assistant, office manager, or in a similar role. Exceptional organizational and time -management skills. Strong written and verbal communication abilities. Proficiency in CRM systems, project management tools, and MS Office Suite. High level of discretion and professionalism in handling confidential information. Ability to multitask, prioritize, and adapt to shifting priorities. Preferred Skills: Experience in healthcare or mental health industries. Familiarity with travel coordination and itinerary planning. A people -oriented mindset with excellent interpersonal skills. Problem -solving capabilities with a proactive, can -do attitude. BenefitsCompensation & Benefits: Salary Range: $65,000-$85,000 annually, based on experience and qualifications. Performance Bonuses: Annual bonus opportunities based on individual and company performance. Full Benefits Package: Medical insurance with company contribution. Full dental, vision, and life insurance. 401k with up to 4% company matching. Time Off: 15 days PTO annually. 6 paid holidays off. Sick days (as per NY State). Professional Development: Annual training allowance for courses, certifications, or conferences. What We Offer: A dynamic and collaborative work environment. Opportunities for professional growth and development. The chance to make a significant impact in a growing company.

Our Purpose Mastercard powers economies and empowers people in 200+ countries and territories worldwide. Together with our customers, we're helping build a sustainable economy where everyone can prosper. We support a wide range of digital payments choices, making transactions secure, simple, smart and accessible. Our technology and innovation, partnerships and networks combine to deliver a unique set of products and services that help people, businesses and governments realize their greatest potential. Title and Summary Executive Assistant, Advanced Analytics and Business Expansion Mastercard is a global technology company in the payments industry. Our mission is to connect and power an inclusive, digital economy that benefits everyone, everywhere by making transactions safe, simple, smart, and accessible. Using secure data and networks, partnerships and passion, our innovations and solutions help individuals, financial institutions, governments, and businesses realize their greatest potential. The Services Business represents over a third of Mastercard revenues and is a key differentiator for Mastercard. Services use our unique and proprietary data, technology, insights and expertise to deliver solutions that meet the needs of our customers. Services is critical for the sustained, long-term growth of Mastercard. Within the Services organization, this role sits within the Business & Markets Insights (BMI) organization. The Business & Market Insights vertical is focused on creating products and solutions that create value for customers through Analytics, Insights, Business Experimentation, and Payment Consulting & Innovation. The Executive Assistant for Advanced Analytics and Business Expansion & Transformation will report to the Senior Vice President of the business and support the team by performing a wide-variety of general administrative duties to support day-to-day business operations in a fast-paced professional office environment. Role * Performs general administrative duties to support day-to-day department operations and provides coordination across the team. * Responsible for calendar management and scheduling meetings across time zones. * Makes travel arrangements, both domestic and international, for senior staff including booking flights, cars and hotels. Processes visa applications when necessary. * Manages expense reporting in-line with company Travel and Entertainment policy. Manage department purchases and Purchasing Card reconciliation, ensuring purchases are made in alignment with budget and in compliance with related finance policies. * Plans and coordinates events, on or off site, with both internal and external participants. Coordinates with guest speakers, catering, venue booking and other event specific needs. * Supports the onboarding of new team members. • Creates and edits presentations, and other communications. * Assist in preparing and maintaining departmental budget and creates reports on budget status and compliance. * Manages and communicates corporate applications and compliance programs, such as, Access Management, Vivo, Concur, Oracle and other internal applications. * Manages ad hoc administrative programs for the department and utilizes spreadsheets or databases to monitor departmental information and generate reports. * Researches complex issues on behalf of the executive. * Serve as administrative liaison with others within and outside the company. * May monitor and coordinate work of other employees or temporaries. All About You * Administrative experience in a corporate environment interfacing with senior and executive level management and senior customers * Ability to support multiple senior level managers consecutively * Experience managing calendar and arranging travel across the 5 regions globally * Experience in expense management * Strong knowledge of department budgets and desk top computer software * Strong attention to detail and highly organized Mastercard is a merit-based, inclusive, equal opportunity employer that considers applicants without regard to gender, gender identity, sexual orientation, race, ethnicity, disabled or veteran status, or any other characteristic protected by law. We hire the most qualified candidate for the role. In the US or Canada, if you require accommodations or assistance to complete the online application process or during the recruitment process, please contact reasonable_accommodation@mastercard.com and identify the type of accommodation or assistance you are requesting. Do not include any medical or health information in this email. The Reasonable Accommodations team will respond to your email promptly. Corporate Security Responsibility All activities involving access to Mastercard assets, information, and networks comes with an inherent risk to the organization and, therefore, it is expected that every person working for, or on behalf of, Mastercard is responsible for information security and must: * Abide by Mastercard's security policies and practices; * Ensure the confidentiality and integrity of the information being accessed; * Report any suspected information security violation or breach, and * Complete all periodic mandatory security trainings in accordance with Mastercard's guidelines. In line with Mastercard's total compensation philosophy and assuming that the job will be performed in the US, the successful candidate will be offered a competitive base salary and may be eligible for an annual bonus or commissions depending on the role. The base salary offered may vary depending on multiple factors, including but not limited to location, job-related knowledge, skills, and experience. Mastercard benefits for full time (and certain part time) employees generally include: insurance (including medical, prescription drug, dental, vision, disability, life insurance); flexible spending account and health savings account; paid leaves (including 16 weeks of new parent leave and up to 20 days of bereavement leave); 80 hours of Paid Sick and Safe Time, 25 days of vacation time and 5 personal days, pro-rated based on date of hire; 10 annual paid U.S. observed holidays; 401k with a best-in-class company match; deferred compensation for eligible roles; fitness reimbursement or on-site fitness facilities; eligibility for tuition reimbursement; and many more. Mastercard benefits for interns generally include: 56 hours of Paid Sick and Safe Time; jury duty leave; and on-site fitness facilities in some locations. Pay Ranges Purchase, New York: $72,000 - $113,000 USD

Temporary - Senior Center Program Assistant JobID: 704 Administrative/Clerical Date Available: ASAP SENIOR CENTER PROGRAM ASSISTANT DEPARTMENT OF AGING SERVICES Douglas A. Beals Senior Community Center Summary: Provides supervision for senior activities and monitor building usage during the evening hours. Provides high quality customer service by assisting the public in person, over the phone, and via email. Utilizes software to assist with memberships, program registration, rental requests, and other departmental functions. Provides accurate information to the public on department programs, services, and activities. Manages rentals and reports usage. Assists with the relaying of information using television monitors and bulletin boards. Facilitates various senior classes, leagues, and activities. Performs work of the clerical staff as assigned. Ability to maintain efficiency, attention to detail, and confidentiality. Qualifications: Requires valid CT Motor Vehicle Operator's License, excellent communication skills, high level organizational skills, and basic knowledge in Database and Internet software. Prefer prior experience working with recreation programming, and interaction with the general public most preferably the elder population. CPRF and First Aid Certifications preferred. Physical Demands & Work Environment: Physical requirements include but are not limited to sitting for extended periods of time, standing, walking, typing, and reach with hands and arms. Ability to safely lift and carry up to 20 pounds occasionally. Must be able to set up and break down program equipment. Work is primarily performed indoors with occasional exposure to the outdoor work environment. Work Classification & Schedule: Temporary, non-benefited position. 11.25 hours per week, working Tuesday, Wednesday, and Friday 5:00 p.m. to 8:45 p.m. Duration of the temporary assignment will be up to 3 months. Salary: $24.72/hourly. COMPLETE ONLINE APPLICATION at: ***************** CLOSING: Open until filled. Equal Opportunity Employer

Kelly Services is looking to hire several Site Logistics Operators/Material Handlers in Knoxville, TN for an industry leading chemical company. For this opportunity, you could be placed as a Chemical Finished Product Operator or a Polymers Packaging/Warehousing/Shipping Operator on a long-term, indefinite assignment. You will be working with chemicals and should be comfortable doing such - either with previous experience or the willingness to learn. Job Description Kelly Services is currently recruiting for an Executive Administrative Coordinator for our client, one of the world's top manufacturing companies, at its location in North Haven Connecticut. This assignment pays $30 per hour and tentatively starts May 2017. The Executive Administrative Coordinator will provide comprehensive administrative and project coordination support to the Vice President, General Counsel and Legal Leadership Team members. Duties and Responsibilities • Coordination of complex and sophisticated travel arrangements both domestic & international including ensuring travel documents and itineraries are up to date and prepared, making changes to itinerary if/as needed, and maintaining and filing expense reports • Set up and maintain appointment and meeting calendars; manage calendars and coordinate/schedule meetings for Legal needs • Effectively prioritize, with limited direction, meeting scheduling and maintenance of calendar • Take ownership of scheduling changes and adjust calendars as appropriate • Keep Leaders informed of commitment involving business or functional meetings • Prepare PowerPoint presentations from brief verbal instructions • Maintain department files with focus on confidentiality • Project coordination/management support including author meeting minutes, action item lists, key decision lists, issues lists, roles and responsibilities lists, maintain department organizational charts and other important project coordination documents • Prepare monthly reports for projects and budgets under the direction of Legal Leaders and Staff Education and Experience • Minimum 5 years relevant experience supporting executive in administrative or project coordination capacity • Associates Degree required /BA preferred • Corporate experience a plus • Expert-level skills using PowerPoint, Excel, Outlook, Word • Ability to learn new/specialized applications and systems (for expense and invoice processing) • Detail-oriented and professional demeanor • Ability to handle highly confidential and strategic information with great care and professionalism Terms of Assignment • 3-6 month assignment attentively starts May 2017 • 1st Shift Qualifications Education and Experience • Minimum 5 years relevant experience supporting executive in administrative or project coordination capacity • Associates Degree required /BA preferred • Corporate experience a plus • Expert-level skills using PowerPoint, Excel, Outlook, Word • Ability to learn new/specialized applications and systems (for expense and invoice processing) • Detail-oriented and professional demeanor • Ability to handle highly confidential and strategic information with great care and professionalism Additional Information $30.00 per hour

The System Administration Specialist II helps manage the Mortgage Servicing Platform and related data integrity, configurations, implementations, and processes for the Loan Servicing team. In addition to the management and administration of Loan Servicing related applications and tools. Essential Duties and Responsibilities Ensures integrity and compliance of systems data through uploads and first-line audits. Collaborates with internal teams to identify and implement audit requirements. Write and execute SQL (Sequel Query Language) queries. (minimum 1 year). Identifies and creates standardized and ad-hoc reporting for the servicing team. Identification and implementation of process efficiencies. Provides support for Mortgage Servicing Platform (MSP) enhancements/change implementations and user access. Assists in accurate and compliant completion of Federal and State year-end reporting Other duties and projects as assigned. Position Requirements Education College degree in related field preferred. High school diploma or GED equivalent required. Experience A minimum of five (5) years of related experience in mortgage servicing or similar required. A minimum of two (2) years of experience with Black Knight/ICE Mortgage Servicing Platforms strongly preferred. Minimum of two (2) year of SQL database experience required. Systems administration and analytics experience. Functional/Technical Skills Excellent written and verbal communication skills Demonstrated strong interpersonal skills. Ability to interact effectively with external and internal clients across departments and locations. Ability to work independently as well as in a team environment Highly organized, detail-oriented, and proactive Ability to meet deadlines and manage multiple priorities Ability to problem-solve and research issues when needed Proficient with using Microsoft Windows applications Strong analytical ability SQL Database Environmental/Physical Demands Work is typically performed in a standard office environment or may be hybrid (Three (3) days in office and two (2) remote days. OR Remote depending on applicants' location). The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sustain predictable work attendance, communicate with others, frequently required to stand, walk, sit, and use arms, hands and fingers to reach, handle or touch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Pursuant to the Americans with Disabilities Act, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of an employee. The Company reserves the right to amend or modify this document at any time and without notice.

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Provide calendar management for a key executive within the organization while maintaining and prioritizing follow-ups Coordinate meetings/calls across multiple time zones Travel arrangements, inclusive of booking flights, hotels, and ground transportation, and identifying and securing meeting locations Support general administrative operations by organizing and scanning documents and performing daily administrative activities Preparation of internal and client-facing materials, such as pitch decks, customized documents, and spreadsheets Information input within the database, with strong attention to detail as to maintain accuracy Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

Kelly Services is looking to hire several Site Logistics Operators/Material Handlers in Knoxville, TN for an industry leading chemical company. For this opportunity, you could be placed as a Chemical Finished Product Operator or a Polymers Packaging/Warehousing/Shipping Operator on a long-term, indefinite assignment. You will be working with chemicals and should be comfortable doing such - either with previous experience or the willingness to learn. Job Description Kelly Services is currently recruiting for an Executive Administrative Coordinator for our client, one of the world's top manufacturing companies, at its location in North Haven Connecticut. This assignment pays $30 per hour and tentatively starts May 2017. The Executive Administrative Coordinator will provide comprehensive administrative and project coordination support to the Vice President, General Counsel and Legal Leadership Team members. Duties and Responsibilities • Coordination of complex and sophisticated travel arrangements both domestic & international including ensuring travel documents and itineraries are up to date and prepared, making changes to itinerary if/as needed, and maintaining and filing expense reports • Set up and maintain appointment and meeting calendars; manage calendars and coordinate/schedule meetings for Legal needs • Effectively prioritize, with limited direction, meeting scheduling and maintenance of calendar • Take ownership of scheduling changes and adjust calendars as appropriate • Keep Leaders informed of commitment involving business or functional meetings • Prepare PowerPoint presentations from brief verbal instructions • Maintain department files with focus on confidentiality • Project coordination/management support including author meeting minutes, action item lists, key decision lists, issues lists, roles and responsibilities lists, maintain department organizational charts and other important project coordination documents • Prepare monthly reports for projects and budgets under the direction of Legal Leaders and Staff Education and Experience • Minimum 5 years relevant experience supporting executive in administrative or project coordination capacity • Associates Degree required /BA preferred • Corporate experience a plus • Expert-level skills using PowerPoint, Excel, Outlook, Word • Ability to learn new/specialized applications and systems (for expense and invoice processing) • Detail-oriented and professional demeanor • Ability to handle highly confidential and strategic information with great care and professionalism Terms of Assignment • 3-6 month assignment attentively starts May 2017 • 1st Shift Qualifications Education and Experience • Minimum 5 years relevant experience supporting executive in administrative or project coordination capacity • Associates Degree required /BA preferred • Corporate experience a plus • Expert-level skills using PowerPoint, Excel, Outlook, Word • Ability to learn new/specialized applications and systems (for expense and invoice processing) • Detail-oriented and professional demeanor • Ability to handle highly confidential and strategic information with great care and professionalism Additional Information $30.00 per hour