Executive assistant jobs in Brownsville, TX

Improving America's infrastructure isn't for the weak. It takes grit, determination, and hard work to execute high impact projects. Michels Corporation engages 8,000 people and 18,000 pieces of heavy equipment in our insatiable drive to be the best. Our work improves lives. Find out how a career as an Executive Assistant can change yours. As an Executive Assistant, you will be responsible for performing advanced clerical duties with a solid understanding of the company's operations and simultaneously assist the Executive Management team. This position will write, proofread and distribute/mail correspondence, reports, and letters as requested by executive management. This role will also prepare agendas, attend meetings, take and transcribe minutes. Critical for success are the abilities to shift activities among multiple priorities, meet critical deadlines, possess stringent organizational skills, and maintain a high level of professionalism and confidentiality. Why Michels? * We are consistently ranked among the top 10% of Engineering News-Record's Top 400 Contractors * Our steady, strategic growth revolves around a commitment to quality * We are family owned and operated * We invest an average of $5,000 per employee on training each year * We reward hard work and dedication with limitless opportunities * We believe it is everyone's responsibility to promote safety, regardless of job titles. * We offer a comprehensive benefits program, including Health, Dental, Life, Flexible Spending Accounts, Health Savings Account, Short Term and Long-Term Disability Insurance, 401(k) plan, Legal Plan, and Identity Theft and Monitoring Plan. Depending on your positions and location you may participate in a different benefit plan. Why you? * You thrive in fast-paced environments under tight deadlines * You relish new challenges and evolving technology * You enjoy collaborating and communicating with your teammates * You like to know your efforts are noticed and appreciated * You are adaptable to varying expectations and requirements * You are organized and professional What it takes: * Associate's degree, 5+ years related experience and/or training, or equivalent combination * Proficient in Microsoft Office suite * High level of interpersonal skills to handle sensitive and confidential situations * Certified Administrative Professional (CAP) (desired) AA/EOE/M/W/Vet/Disability ***************************************************

Job DescriptionSalary: Noble Texas Builders is a dedicated team of construction professionals servicing our clients and community by building with integrity, innovation, and quality. Noble Texas Builders upholds the highest standards in professionalism, compliance, and operational excellence. We offer advancement opportunities with in-house training to support personal development. We are seeking a proactive and organized Risk Management Administrative Assistant to support our Director of Risk Management. As the Risk Management Administrative Assistant, you will play a crucial role in ensuring the Director of Risk Management has the necessary administrative and operational support to oversee compliance, risk mitigation, claims management, insurance coordination, and overall departmental efficiency. You will assist with documentation, communication, record management, and coordination to maintain seamless Risk Management operations. The ideal candidate will possess strong computer and organizational skills, attention to detail, and the ability to manage multiple priorities effectively. Key Responsibilities: Provide comprehensive administrative and logistical support to the Director of Risk Management, including scheduling, correspondence, and travel coordination. Maintain and organize records related to insurance, claims, contracts, compliance, and incident reports. Track and monitor deadlines for required documentation, training renewals, and regulatorysubmissions. Coordinate communication between the Risk Management department, project teams, and subcontractors to ensure alignment on compliance and risk-related requirements. Schedule and coordinate meetings, training sessions, audits, and inspections with internal staff and third-party consultants. Work closely with other administrative assistants to ensure division processes are aligned. Serve as a liaison with external consultants, insurance brokers, adjusters, and regulatory agencies, ensuring timely communication and accurate data exchange. Assist with data entry, report generation, and documentation for claims and insurance-related matters. Support the implementation of department policies, procedures, and initiatives aimed at improving risk management practices and efficiency. Maintain required documentation, forms, and materials for the department. Handle sensitive and confidential information with professionalism and discretion. Perform additional administrative duties as assigned by the Director of Risk Management. Qualifications: Education: High school diploma required, associate degree in business administration or related field preferred. Experience: At least 3 years of related experience required. Knowledge, Skills, and Abilities: Bilingual in English and Spanish preferred. Minimum of 3 years of proven experience in an administrative or related support role; experience in construction, legal, insurance, or risk management industries is a plus. Strong organizational and time management skills, with the ability to prioritize and handle multiple projects simultaneously. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook),and other relevant software applications. Excellent written and verbal communication skills with the ability to produce professional correspondence and reports. Strong analytical, critical thinking, and problem-solving abilities. High attention to detail and accuracy in recordkeeping and documentation. Professional demeanor with the ability to work collaboratively and build positive relationships across departments. Ability to handle confidential and sensitive information with integrity. Familiarity with compliance, insurance, and risk management processes preferred. Additional Requirements Participation in ongoing internal training programs for professional development. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by a team member, with or without reasonable accommodations, to successfully perform the essential functions of this position. While performing the duties of this job, the team member is regularly required to: Sit for extended periods at a desk or workstation. Use hands and fingers to operate a computer keyboard, mouse, and other office equipment. Talk and hear clearly in person and over the phone. See with close vision, adjust focus, and read printed and digital documents. Occasionally stand, walk, bend, or reach with hands and arms. Occasionally lift and/or move up to 25 pounds (e.g., files, office supplies, laptop equipment). The work environment is typically a quiet, climate-controlled office setting. Team members must be able to manage multiple priorities in a standard office environment and maintain focus in the presence of frequent interruptions. COMPENSATION & BENEFITS Comprehensive medical, dental, and vision Flex plans Life insurance Supplemental insurance plans 401K PTO Holidays Equal Opportunity Employer Statement Noble Texas Builders is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all team members. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other legally protected status. We believe in treating all individuals with respect and dignity, and we are dedicated to fostering a workplace that reflects the communities we serve. Recruiters/Staffing Agency Please do not contact!

Prime Healthcare is an award-winning health system headquartered in Ontario, California. Prime Healthcare operates 51 hospitals and has more than 360 outpatient locations in 14 states providing more than 2.5 million patient visits annually. It is one of the nation's leading health systems with nearly 57,000 employees and physicians. Eighteen of the Prime Healthcare hospitals are members of the Prime Healthcare Foundation, a 501(c)(3) not-for-profit public charity. Prime Healthcare is actively seeking new members to join our corporate team! Responsibilities The Staff Assistant will perform a wide variety of office and clerical duties of moderate complexity. This position is distinguished from clerical positions such as a Receptionist or Administrative Assistant by its more varied and assorted document preparation and administrative duties in support of the business office operations. Staff Assistant may performing various administrative, secretarial and clerical duties. Understands and follows the organization's policies, procedures and standards. Is an independent worker, meeting the day-to-day needs. Qualifications EDUCATION, EXPERIENCE, TRAINING 1. High School Graduate required 3. Three years of clerical/office experience preferred 4. Ability to communicate in English, both verbally and in writing 5. Excellent presentation and interpersonal skills Employment Status Full Time Shift Days Equal Employment Opportunity Company is an equal employment opportunity employer. Company prohibits discrimination against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (subject to applicable law), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. The Company also prohibits harassment of applicants or employees based on any of these protected categories. Know Your Rights: ******************************************************************************************** #LI-JC5

Required Experience Five (5) years of directly related experience, including two (2) years of supervisory experience.

Title: 560 - Administrative Specialist Department: General Admin The Administrative Specialist will assist in Multimodal-Transportation service tasks by providing a high level of customer support, administrative and fiscal support. The Administrative Specialist is responsible for document preparation, data entry, assisting with special projects, scheduling meetings and travel arrangements, responding to public requests and inquiries, handling purchase orders and invoices, maintaining files and inventory, ensuring efficient and effective operation of services that are provided for the public and customers. Speak English and Spanish fluently. This position works under general supervision under the Administrative Supervisor. Competencies • Safety Acumen • Self-Leadership • Customer Service • Communication • Self-Awareness • Flexible • Critical Thinking • Trust • Responsible • Ethical Key Functions/Knowledge/Skills • Reads, interprets and follows procedures as necessary. • Possesses the ability to manage time efficiently to accomplish goals and tasks. • Must be customer service oriented, have a customer friendly attitude and professional appearance at all times. • Maintains professionalism and technical knowledge. • Works effectively under pressure and stringent schedules and produces accurate and satisfactory results. • Capable of working with management, internal department, other departments and staff to maintain a positive image of the division and services. • Responds to questions from management, clients and public in a proficient manner. • Responsible for learning bus schedules and routes. • Communicates effectively at all levels, both orally and in writing. • Possesses genuine interest in training and leadership of team members. • Creates, revises, and edits correspondence and documents such as memos, letters, invoices, reports and/ or agendas. • Prepares and processes invoices, receipts invoices against purchase order costs and quantities to reflect actual delivery status of items. • Performs and supervises general office activities, i.e., greeting visitors warmly, data entry, filing, photocopying, faxing, scanning, processing outgoing and incoming mail, and distributing messages to team members. • Performs accounting functions such as balancing receipts and ledgers. • Responsible for cash handling transactions and accountability. • Performs human resources functions such as payroll preparation. • Responsible for reservation of Community Room events. • Order supplies and maintains departmental inventory. • Answers and redirects phone calls. • Assists with special projects. • Maintains and updates filing systems. • Records and keeps inventory ledgers up to date. • Performs data entry functions. • Monitors Parking Garage Surveillance Cameras and assists with exiting gate issues for customers and coordinates with Maintenance Coordinator or Crew Leaders. • Prepares and reconciles fuel reports. • Counts daily bus fare revenue for deposits and ensures vault equipment is properly maintained. • Assists in ADA eligibility process, including site visits, application review, applicant interviews, eligibility certification, file management and appeals process. • Works with taxi companies to ensure ordinance requirements are observed. Must be familiar with city ordinances and conscious of changes to ordinances. • Works a flexible work schedule to include weekends. • Performs related tasks as assigned. Minimum Education & Experience High school graduation or GED plus two years of experience. Knowledge in computer software and customer service preferred. Special Certifications & Licenses Valid Texas Driver's License. Independence & Judgement Average judgment; must recognize and resolve problems such as bad grammar, type of procedure to apply, where to refer call or correspondence without specified destination, whether there is a problem/malfunction with a piece of office equipment that needs attention, etc.; may involve freedom in selection of work methods among approved routines, setting of priorities, or sequencing of tasks within established schedules. Initiative & Ingenuity Greater level of knowledge when applying guidelines and interpretation of available options to non-standard situations; division goals drive priorities. Supervisory & Responsibility Does not supervise. Financial Responsibility Prepares payroll; reconciles bank accounts. Level & Frequency of Outside Contact Direct contact may be infrequent but may require considerable tact and courtesy when it does occur. Physical Demands Office job with little or occasional light physical effort, may require brief periods of muscular exertion, such as standing, lifting, moving, pulling, pushing, etc. Ability to exert up to 20lbs. of force occasionally to move objects. Responsibility for Equipment & Property Responsible for use of equipment/property such as office equipment, supplies, etc., which are used in office. Working Conditions Office job, no adverse conditions. Other Requirements The City of Brownsville requires all employees to successfully pass a Drug & Alcohol and a physical examination and a Background Check. ADA Requirements The City of Brownsville is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations. Benefits The City of Brownsville offers a comprehensive benefits package designed to support its employees' well-being and future. Employees participate in a robust retirement plan through the Texas Municipal Retirement System (TMRS) City to Employee Matching Ratio 2:1, with eligibility for retirement after 5 years of service at age 60 or 20 years of service at any age. The City provides exceptional health benefits, including medical, dental, and life insurance plans for employees and their families, along with vision coverage for employees enrolled in health insurance through MetLife. Employees and their dependents can also access care at Frontier Clinic at no cost when covered by the City's health plan. Additionally, pet insurance is available as a voluntary benefit. Employees have access to deferred compensation plans through Equitable and supplemental insurance options from AFLAC and Colonial Life. Full-time employees accrue 10 sick days and 15 vacation days annually. The City offers parental leave concurrent with FMLA for eligible employees, longevity pay, and 100% tuition assistance up to $5,000 annually. Furthermore, Brownsville observes 14 holidays per year, plus two floating holidays, giving employees a balanced and rewarding work-life experience. Starting in fiscal year 2025, employees will have access to flexible scheduling options as part of our commitment to work-life balance. EEOC Statements The City of Brownsville does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.

Job Type: Full-time Pay Rate: Starting $17 per hour Looking for Executive Administrative Assistant to CEO. multi-discipline engineering company with experience in a wide variety of fields including transportation planning, highway/civil, structural/bridge, geotechnical engineering, construction management, construction materials testing, environmental document preparation & permitting, GIS services, and Right Of Way acquisition. Knowledge Qualification Requirements Proficient computer user, including proficient knowledge of MS Word, Excel and Outlook and Adobe PDF Working knowledge of common office equipment Excellent written and verbal communication skills Possesses superior attention to detail Highly organized; ability to prioritize projects in deadline driven environment Able to work productively, independently and as part of a team Must have excellent analytical thinking skills and problem solving abilities Familiarity with basic research methods and reporting techniques Knowledge of contract law, accounting principles and finance preferred Degree in business administration or relative field (optional) Responsibilities Conduct research and prepare presentations or reports as assigned, including contract information, exhibits & maps Gather, assemble, correlate, and analyze facts; prepare reports Efficiently track action items and ensure they are completed in an accurate and timely manner. Schedule & attend meetings and keep minutes Answer and direct phone calls and provide general support to visitors; act as the point of contact for internal and external clients Write and distribute email, correspondence, memos, letters and forms Maintain electronic and paper records ensuring information is organized and easily accessible Effectively manage workload, professionally deal with challenges, which will allow achievement of organizational goals and objectives. Duties require a high degree of initiative, judgment, discretion, diplomacy, and knowledge of protocol. This position also requires keeping current and proficient with pertinent procedures, requirements, policies, and standard software tools.

Administrative Assistant Job Scope Join our team as an Administrative Assistant, where your organizational skills and attention to detail will be instrumental in supporting the smooth functioning of our office. As an Administrative Assistant, you will play a crucial role in managing day-to-day administrative tasks, facilitating effective communication and contributing to the overall efficiency of our workplace. This position is an excellent opportunity for an organized and proactive individual who thrives in a dynamic and collaborative environment. Responsibilities: Maintain a well-organized and tidy office environment, including ordering and managing supplies. Coordinate office logistics and ensure equipment is in working order. Serve as the first point of contact for visitors, clients, and employees. Client management: Answering phones, directing calls, and sending emails on behalf of employees and managers. Manage and coordinate schedules, appointments, and meetings for team members. Arrange travel plans and accommodations as needed. Create, format, and edit documents, presentations, and reports. Assist with the preparation and distribution of internal and external communications. Perform accurate data entry into various systems and databases. Maintain organized and up-to-date records, files, and documentation. Arrange and prepare materials for meetings, including taking and distributing meeting minutes. Coordinate logistical details for internal and external meetings. Provide general administrative support to team members and managers. Assist in special projects and tasks as assigned. Coordinate travel arrangements, including booking flights, hotels, and transportation. Issue Purchase orders, receiving invoices, closing - processing invoices for accounts payable-accounts receivable. Prepare travel itineraries and ensure travel compliance. Assist in the preparation and submission of expense reports. Ensure accuracy and compliance with company policies. Coordinate visitor access and manage logistics for events and conferences. Assist in planning and executing company events. Clerical duties: Typing, photocopying, printing, scanning, and assisting in processing work orders. Correspondence: Producing and distributing memos, letters, faxes, and forms. General Reports: Open purchase orders reports - billing reports etc. Update the Accounts receivable dashboard. In-house branch HR duties, onboarding, and other duties as assigned. Requirements Proven experience as an administrative assistant or in a similar role. * High school diploma or equivalent; additional education or certification in office administration is a plus. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). * Strong organizational and multitasking abilities. * Excellent written and verbal communication skills. * Comfortable learning and using new software and office equipment. * Ability to handle sensitive information with confidentiality and professionalism. * Experience in lighting and electrical a plus As an EEO/Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Education/Certification: High School Diploma or GED Special Knowledge/Skills: Proficient skills in keyboarding, data entry, word processing, and file maintenance Ability to use software to develop spreadsheets and databases and do word processing Ability to prioritize workflow to address the multiple needs of the supervisor or the department Ability to multi-task numerous complex administrative activities Basic math skills Effective communication and interpersonal skills Experience: 3-5 years secretarial experience Description Primary Purpose: Under moderate supervision organize and manage the routine work activities of a central administrative department office and provide clerical support to a director or department head and other staff members. Application Procedure Position: Adminstrative Assistant (PG 304) In order to be able to complete the application the entire Resume section must be filled out. Should anything not pertain to you, enter "N/A" In order for the application to be considered complete, the applicant must attach ALL of the following documents: High School Diploma or GED- Required 2 Reference Letters-Required WESLACO ISD EMPLOYEES ONLY will fill out the Letter of Intent form: WISD Full-Time Employee only must Click on the Link below: Letter of Intent Form Resume High School Diploma- If Applicable This position will close December 11, 2025 at 5:00pm. * WISD reserves the right to make change to this job posting at any time.

TPWD - Administrative Assistant II (Assistant Office Manager) (00054466) Organization: PARKS AND WILDLIFE DEPARTMENT Primary Location: Texas-Weslaco Work Locations: SP-Estero Llano Grande SP 154-A Lakeview Drive Weslaco 78596 Job: Office and Administrative Support Employee Status: Regular Schedule: Full-time Standard Hours Per Week: 40. 00 Travel: Yes, 5 % of the Time State Job Code: 0152 Salary Admin Plan: A Grade: 11 Salary (Pay Basis): 3,697. 79 - 3,697. 79 (Monthly) Number of Openings: 1 Overtime Status: Non-exempt Job Posting: Dec 11, 2025, 5:08:19 PM Closing Date: Dec 26, 2025, 5:59:00 AM Description TPWD MISSIONTo manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. EXCELLENT BENEFITS:Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, staggered work hours, Employee Assistance Program and a Return-to-Work Program. For new employees or rehires, health insurance is available on the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page. PLEASE NOTE: All applications must contain complete job histories in the WORK HISTORY SECTION to include Job TitleDates of employment (month/year) Hours worked per week Name of Employer, Name of Supervisor and Phone NumberDescription of duties performed Volunteer experience credit is counted toward any experience requirement. Please list those experiences to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. Omission of data can be the basis for disqualification; you may state ‘unknown' for any incomplete fields. College Transcripts are required at the time of interview (unless otherwise noted on the posting) if education is used to meet the minimum requirements of the job posting. A copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. Applications with “See attached" or "See resume" will not be accepted in lieu of a completed application. Work In Texas (WIT) Applications: WIT applicants are required to complete the supplemental questions to be considered for the posting. To complete the supplemental questions, login to CAPPS Recruit. IF THIS INFORMATION IS NOT SUBMITTED, YOUR APPLICATION WILL BE CONSIDERED INCOMPLETE. NEED HELP? Watch our VIDEO ON HOW TO APPLY FOR JOBS MILITARY OCCUPATIONAL SPECIALTY CODES:Job ClassificationServiceMilitary SpecialtyAdministrative Assistant I-VIArmy15P, 42A, 56M, 68G, 420AAdministrative Assistant I-VINavyAZ, LS, LSS, MC, PS, RP, SN, YN, YNS, 741XAdministrative Assistant I-VICoast GuardYN, PERSAdministrative Assistant I-VIMarine Corps0100, 0111, 3372, 3381, 6046, 0170, 4430Administrative Assistant I-VIAir Force3F5X1, 8A200Administrative Assistant I-VISpace ForceNo Military Crosswalk. Qualified veterans are encouraged to apply. *More information on military occupational specialty codes can be found below:************ onetonline. org/crosswalk/MOC/*********** sao. texas. gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide. pdf MILITARY EMPLOYMENT PREFERENCE: If you choose to claim military employment preference as outlined by the State of Texas, you must attach the required documentation referenced below at the time your application is submitted. If you have questions regarding this requirement, please visit our Military Employment Reference page at ************* texas. gov/jobs/veterans/. Required forms that will need to be attached with application for Military Employment Preference:Veteran- DD214 showing honorable discharge or Statement of Service (only for transitioning service members who have not reached their date of separation). Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation. Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active-duty military orders. Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating. Documentation must be attached to the application before military preference can be granted. HIRING CONTACT: Javier De Leon, ************** / Email address: javier. deleon@tpwd. texas. gov PHYSICAL WORK ADDRESS: Estero Llano Grande State Park, 154-A Lakeview Drive Weslaco, TX 78596GENERAL DESCRIPTION: Under the direction of Office Manager, this position performs routine (journey-level) administrative support work to include disseminating information, preparing correspondence and/or maintaining filing systems regarding personnel management, purchasing, budgeting, training, material/property management, and/or other administrative procedures as assigned. May provide information and assistance to the public. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. ESSENTIAL JOB DUTIES: % of TimeEssential Job Duties by Category30%Administrative Support:Responds to basic inquiries involving routine administrative rules, regulations, policies and procedures. Responsible for daily tasks and workflow of administrative duties. Click or tap here to enter text. 40%Purchasing, Accounting and/or Budgeting Duties:May provide assistance with fiscal control, revenue collection and reporting as required. May review and enter data related to purchase orders, requisitions and procurement card transactions into system of record. May make purchases with a state procurement card. 5%Personnel Management:May coordinate equipment and uniform assigment/retrievals for new and seperating employees. May provide information on agency and division specific training requirements for employees and volunteers. May assist with screening applicants. 20%Other Division Specific Job Duties:Provides customer service to provide information and assistance to site visitors/public. 5%Marginal Job Duties:Performs additional duties as assigned. Complies with Agency, Division and Department rules, regulations, and procedures. Qualifications GENERAL MINIMUM QUALIFICATIONS:Education:Graduation from High School or GED. Experience:One year of experience in administrative support work. Licensure:Applicant must possess a valid state driver's license. PREFERRED QUALIFICATIONS:Experience:Two years of experience in administrative support work. Experience in customer service. Experience in cash management, accounting, auditing or revenue reporting concepts. Bilingual in English and Spanish GENERAL KNOWLEDGE, SKILLS, AND ABILITIES:Knowledge of office practices or administrative procedures. Knowledge of budget management, tracking, or monitoring. Knowledge of purchasing, procurement methods or procedures. Knowledge of retail sales practices and procedures, including ordering, receiving, inventory control, and merchandise display. Skill in use of standard office equipment and software. Skill in using Microsoft Office Suite, Virtual meeting platforms (MS Teams, Zoom, Webex, etc) and/or Adobe products. Skill in training others. Ability to communicate effectively. Ability to handle difficult/emergency situations. Ability to accurately handle cash and account for revenue collected. WORKING CONDITIONS:Required to work 8 hours per day, 5 days per week. May be required to work overtime, holidays, weekends, and hours other than regularly scheduled with supervisor approval. May be required to operate a state vehicle. Required to travel 5% with possible overnight stays. Required to conform to dress and grooming standards, work rules and safety procedures. Required to follow non-smoking policy in all state buildings and vehicles. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER WATCH OUR VIDEO ON HOW TO APPLY FOR JOBS

TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. EXCELLENT BENEFITS: Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, staggered work hours, Employee Assistance Program and a Return-to-Work Program. For new employees or rehires, health insurance is available on the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page. PLEASE NOTE: All applications must contain complete job histories in the WORK HISTORY SECTION to include * Job Title * Dates of employment (month/year) * Hours worked per week * Name of Employer, Name of Supervisor and Phone Number * Description of duties performed * Volunteer experience credit is counted toward any experience requirement. Please list those experiences to receive credit towards meeting the minimum requirements. * Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. * Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. * College Transcripts are required at the time of interview (unless otherwise noted on the posting) if education is used to meet the minimum requirements of the job posting. A copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. * Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. * Work In Texas (WIT) Applications: WIT applicants are required to complete the supplemental questions to be considered for the posting. To complete the supplemental questions, login to CAPPS Recruit. IF THIS INFORMATION IS NOT SUBMITTED, YOUR APPLICATION WILL BE CONSIDERED INCOMPLETE. NEED HELP? Watch our VIDEO ON HOW TO APPLY FOR JOBS MILITARY OCCUPATIONAL SPECIALTY CODES: Job Classification Service Military Specialty Administrative Assistant I-VI Army 15P, 42A, 56M, 68G, 420A Administrative Assistant I-VI Navy AZ, LS, LSS, MC, PS, RP, SN, YN, YNS, 741X Administrative Assistant I-VI Coast Guard YN, PERS Administrative Assistant I-VI Marine Corps 0100, 0111, 3372, 3381, 6046, 0170, 4430 Administrative Assistant I-VI Air Force 3F5X1, 8A200 Administrative Assistant I-VI Space Force No Military Crosswalk. Qualified veterans are encouraged to apply. * More information on military occupational specialty codes can be found below: ***************************************** ********************************************************************************** MILITARY EMPLOYMENT PREFERENCE: If you choose to claim military employment preference as outlined by the State of Texas, you must attach the required documentation referenced below at the time your application is submitted. If you have questions regarding this requirement, please visit our Military Employment Reference page at ************************************** Required forms that will need to be attached with application for Military Employment Preference: * Veteran- DD214 showing honorable discharge or Statement of Service (only for transitioning service members who have not reached their date of separation). * Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation. * Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation. * Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active-duty military orders. * Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating. Documentation must be attached to the application before military preference can be granted. HIRING CONTACT: Javier De Leon, ************** / Email address: **************************** PHYSICAL WORK ADDRESS: Estero Llano Grande State Park, 154-A Lakeview Drive Weslaco, TX 78596 GENERAL DESCRIPTION: Under the direction of Office Manager, this position performs routine (journey-level) administrative support work to include disseminating information, preparing correspondence and/or maintaining filing systems regarding personnel management, purchasing, budgeting, training, material/property management, and/or other administrative procedures as assigned. May provide information and assistance to the public. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. ESSENTIAL JOB DUTIES: % of Time Essential Job Duties by Category 30% Administrative Support: Responds to basic inquiries involving routine administrative rules, regulations, policies and procedures. Responsible for daily tasks and workflow of administrative duties. Click or tap here to enter text. 40% Purchasing, Accounting and/or Budgeting Duties: May provide assistance with fiscal control, revenue collection and reporting as required. May review and enter data related to purchase orders, requisitions and procurement card transactions into system of record. May make purchases with a state procurement card. 5% Personnel Management: May coordinate equipment and uniform assigment/retrievals for new and seperating employees. May provide information on agency and division specific training requirements for employees and volunteers. May assist with screening applicants. 20% Other Division Specific Job Duties: Provides customer service to provide information and assistance to site visitors/public. 5% Marginal Job Duties: Performs additional duties as assigned. Complies with Agency, Division and Department rules, regulations, and procedures. GENERAL MINIMUM QUALIFICATIONS: Education: Graduation from High School or GED. Experience: One year of experience in administrative support work. Licensure: Applicant must possess a valid state driver's license. PREFERRED QUALIFICATIONS: Experience: Two years of experience in administrative support work. Experience in customer service. Experience in cash management, accounting, auditing or revenue reporting concepts. Bilingual in English and Spanish GENERAL KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge of office practices or administrative procedures. Knowledge of budget management, tracking, or monitoring. Knowledge of purchasing, procurement methods or procedures. Knowledge of retail sales practices and procedures, including ordering, receiving, inventory control, and merchandise display. Skill in use of standard office equipment and software. Skill in using Microsoft Office Suite, Virtual meeting platforms (MS Teams, Zoom, Webex, etc) and/or Adobe products. Skill in training others. Ability to communicate effectively. Ability to handle difficult/emergency situations. Ability to accurately handle cash and account for revenue collected. WORKING CONDITIONS: Required to work 8 hours per day, 5 days per week. May be required to work overtime, holidays, weekends, and hours other than regularly scheduled with supervisor approval. May be required to operate a state vehicle. Required to travel 5% with possible overnight stays. Required to conform to dress and grooming standards, work rules and safety procedures. Required to follow non-smoking policy in all state buildings and vehicles. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER WATCH OUR VIDEO ON HOW TO APPLY FOR JOBS

IBC Bank successes are the result of an aggressive and innovative attitude. The Bank's "We Do More" philosophy reflects its dedication to the growth and success of its employees, customers and communities. IBC bank hires talented, creative and dedicated individuals to help our business succeed. We are a company that values leadership, community engagement and relationship building that leads to a culture of excellence. We are currently seeking to fill positions across all business segments. IBC's focus is to be customer centric and strive to provide excellent customer experience. Time Type: Full time This is an in-office position. Department: 202 Credit Administration Job Summary: The Administrative Assistant provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff. : ESSENTIAL JOB FUNCTIONS The statements on this job description are intended to describe the general nature of level of work being performed by incumbents. They are not an exhaustive list of all responsibilities, duties, and skills required by all incumbents. Create, maintain, and enter information into databases. Prepare invoices, reports, memos, letters, and other documents Coordinate and direct office services, such as records, departmental account reconciliations, personnel issues, and housekeeping, to aid executives. Answer phone calls and direct calls to appropriate parties or take messages. Prepare responses to correspondence containing routine inquiries. Open, sort, and distribute incoming correspondence, including faxes and email. Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings. Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, etc. Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions. Manage and maintain department and executives' schedules. Other duties as assigned SKILLS Effective English verbal and written communication skills Computer literate and have working knowledge of Microsoft Office Good customer service, active listening, and critical thinking to actively look for ways to help people Ability to meet performance standards and deadlines Able to concentrate and focus on detail Bilingual is preferred EDUCATION & KNOWLEDGE High School Diploma or GED Prior office work experience, minimum of one year.

HOURLY: $16.95 JOB OBJECTIVES: This is a highly skilled office and clerical work involving a large operation, under the direction of the Director of Sanitation. Decisions are made daily; however, can follow established procedures and/or seek guidance from the director. The employee has daily contact with the public, this contact requires courtesy, tact and diplomacy and employee will coordinate the work of one or more employees. The employee uses independent judgment in collecting and evaluating or processing information. This position has not supervisory experience. ESSENTIAL JOB FUNCTIONS: Compose memorandums, correspondence, emails and reports as assigned. Responsible for prompt, accurate performance of all clerical operations, including data collection and record processing, and for administrative assistance by relieving the employees of routine and some complex matters. Responsible for maintaining the immediate supervisor abreast of all incoming and outgoing information and prepares the necessary documentation for proper follow-up. Takes notes as assigned. Greets and provides proper customer service to all incoming calls and walk-ins. Responsible for maintaining the Department's filing system. Responsible for ensuring that all invoices are processed in accordance with set procedures. Maintains all work orders relevant to the fleet maintenance and resident concerns. Responsible for providing support to all employees, when needed. Takes and relays accurate messages. Provides support and assists with special assignments. Will perform other job-related duties as assigned. EQUIPMENT/MATERIALS: Computer, printer, scanner, calculator, copier, two-way radio, and other general office equipment. WORKING CONDITIONS/PHYSICAL DEMANDS: Works in a well-lighted, air-conditioned office with little hazard to health or body. Will normally work a 5-day, 40-hour week; however, with some occasional evenings and weekends. Little or no physical effort is required; involves sitting and standing as job requires. EDUCATION/SKILLS REQUIRED: High School Diploma or GED equivalent with a minimum of two (2) years of experience in a related field or special schooling gained through a college degree or business school. Must be computer literate and be proficient in MSWord, Excel, Microsoft Outlook and Internet. Requires excellent grammar and communications skills; some knowledge of accounting, allowing understanding of intra-departmental operations, and evaluation of various records and reports. Must have a valid Texas driver's license with a satisfactory driving record. Note: The above duties describe the chief functions of the job and are not to be considered a detailed description of every duty of the job.

Join our dynamic team at the City of Pharr as a Full-Time Administrative Assistant, where every day presents new challenges and opportunities to make a meaningful impact. Located in the vibrant city of Pharr, TX, this onsite position allows you to collaborate closely with a dedicated team committed to customer-centric solutions. With a competitive starting salary of $32,000.00, you'll not only be rewarded for your efforts but will also contribute to innovative problem-solving initiatives that enhance community services. Immerse yourself in a professional, energetic, and forward-thinking environment that values your contributions and fosters growth. You will be given great benefits such as Medical, Dental, Vision, and Paid Time Off. Be part of a company that emphasizes its core values and culture, making it an exciting place to advance your career. Don't miss the chance to elevate your professional journey with us! Your day as aN Administrative Assistant As a Full-Time Administrative Assistant at the City of Pharr, you will play a vital role in supporting the director by performing highly skilled and responsible secretarial work. Your responsibilities will include planning, organizing, and supervising clerical operations that are essential to the director's assigned tasks. This position will require you to engage in various administrative duties, allowing you to utilize your problem-solving abilities and customer-centric approach effectively. By relieving the director of routine administrative tasks, you will ensure the seamless operation of essential services within our community, empowering you to make a direct impact on organizational efficiency and effectiveness. Your proactive involvement will be key in fostering a collaborative and innovative environment. What matters most To thrive as a Full-Time Administrative Assistant with the City of Pharr, you must possess a comprehensive set of skills essential for success in this dynamic role. A solid understanding of modern office practices, procedures, and equipment, including file management and form design, is crucial. Proficiency in the English language-covering spelling, composition, and grammar-is required to ensure effective communication. You should have a complete grasp of customer service principles and processes, as delivering exceptional service is a core value. Familiarity with essential software tools such as Microsoft Word, Excel, PowerPoint, and Outlook will be vital for managing data and communications. Additionally, skills in expense management, maintaining personnel files, and the ability to type at least 40 words per minute will enhance your efficiency. Being tactful, resourceful, and detail-oriented while working in a fast-paced environment will set you apart as a customer-service-oriented professional with a friendly demeanor and polished appearance. Knowledge and skills required for the position are: * Complete knowledge of principles and processes for providing exceptional customer service. * Knowledge of the use of the following computer software: Microsoft Word, Excel, Power Point, Outlook, Etc. * Knowledge of expense management and tracking as well as maintaining personnel files. * Effective communication skills both oral and written. Make your move If you have these qualities and meet the basic job requirements, we'd love to have you on our team. Apply now using our online application! Must pass a thorough criminal background check due to the sensitivity of the information handled by this position.

Improving America's infrastructure isn't for the weak. It takes grit, determination, and hard work to execute high impact projects. Michels Corporation engages 8,000 people and 18,000 pieces of heavy equipment in our insatiable drive to be the best. Our work improves lives. Find out how a career as a Payroll Tax & Administration Coordinator can change yours. As a Payroll Tax & Administration Coordinator, you will be responsible for accurate processing of payroll and payroll taxes. This position will perform payroll activities including, but not limited to payroll processing, weekly submittal of the direct deposit file, weekly submittal of the child support file, year-end-processing, reporting, printing checks, and auditing. This position must provide timely and accurate information. Critical for success are a strong attention to detail, a high level of confidentiality to process sensitive information, and the ability to deliver exemplary customer service through strong ownership and professionalism. Why Michels? * We are consistently ranked among the top 10% of Engineering News-Record's Top 400 Contractors * Our steady, strategic growth revolves around a commitment to quality * We are family owned and operated * We invest an average of $5,000 per employee on training each year * We reward hard work and dedication with limitless opportunities * We believe it is everyone's responsibility to promote safety, regardless of job titles. * We offer a comprehensive benefits program, including Health, Dental, Life, Flexible Spending Accounts, Health Savings Account, Short Term and Long-Term Disability Insurance, 401(k) plan, Legal Plan, and Identity Theft and Monitoring Plan. Depending on your positions and location you may participate in a different benefit plan. Why you? * You thrive in fast-paced environments under tight deadlines * You relish new challenges and evolving technology * You enjoy collaborating and communicating with your teammates * You like to know your efforts are noticed and appreciated * You enjoy the challenge of coordinating with a tight deadline * You pride yourself on your planning and organizational skills What it takes: * Associate's Degree in a related field, 4+ years of related experience, or an equivalent combination * Proficient in Microsoft Office Suite, especially Excel AA/EOE/M/W/Vet/Disability ***************************************************

Title: 560 - Administrative Specialist Department: General Admin The Administrative Specialist will assist in Multimodal-Transportation service tasks by providing a high level of customer support, administrative and fiscal support. The Administrative Specialist is responsible for document preparation, data entry, assisting with special projects, scheduling meetings and travel arrangements, responding to public requests and inquiries, handling purchase orders and invoices, maintaining files and inventory, ensuring efficient and effective operation of services that are provided for the public and customers. Speak English and Spanish fluently. This position works under general supervision under the Administrative Supervisor. Competencies * Safety Acumen * Self-Leadership * Customer Service * Communication * Self-Awareness * Flexible * Critical Thinking * Trust * Responsible * Ethical Key Functions/Knowledge/Skills * Reads, interprets and follows procedures as necessary. * Possesses the ability to manage time efficiently to accomplish goals and tasks. * Must be customer service oriented, have a customer friendly attitude and professional appearance at all times. * Maintains professionalism and technical knowledge. * Works effectively under pressure and stringent schedules and produces accurate and satisfactory results. * Capable of working with management, internal department, other departments and staff to maintain a positive image of the division and services. * Responds to questions from management, clients and public in a proficient manner. * Responsible for learning bus schedules and routes. * Communicates effectively at all levels, both orally and in writing. * Possesses genuine interest in training and leadership of team members. * Creates, revises, and edits correspondence and documents such as memos, letters, invoices, reports and/ or agendas. * Prepares and processes invoices, receipts invoices against purchase order costs and quantities to reflect actual delivery status of items. * Performs and supervises general office activities, i.e., greeting visitors warmly, data entry, filing, photocopying, faxing, scanning, processing outgoing and incoming mail, and distributing messages to team members. * Performs accounting functions such as balancing receipts and ledgers. * Responsible for cash handling transactions and accountability. * Performs human resources functions such as payroll preparation. * Responsible for reservation of Community Room events. * Order supplies and maintains departmental inventory. * Answers and redirects phone calls. * Assists with special projects. * Maintains and updates filing systems. * Records and keeps inventory ledgers up to date. * Performs data entry functions. * Monitors Parking Garage Surveillance Cameras and assists with exiting gate issues for customers and coordinates with Maintenance Coordinator or Crew Leaders. * Prepares and reconciles fuel reports. * Counts daily bus fare revenue for deposits and ensures vault equipment is properly maintained. * Assists in ADA eligibility process, including site visits, application review, applicant interviews, eligibility certification, file management and appeals process. * Works with taxi companies to ensure ordinance requirements are observed. Must be familiar with city ordinances and conscious of changes to ordinances. * Works a flexible work schedule to include weekends. * Performs related tasks as assigned. Minimum Education & Experience High school graduation or GED plus two years of experience. Knowledge in computer software and customer service preferred. Special Certifications & Licenses Valid Texas Driver's License. Independence & Judgement Average judgment; must recognize and resolve problems such as bad grammar, type of procedure to apply, where to refer call or correspondence without specified destination, whether there is a problem/malfunction with a piece of office equipment that needs attention, etc.; may involve freedom in selection of work methods among approved routines, setting of priorities, or sequencing of tasks within established schedules. Initiative & Ingenuity Greater level of knowledge when applying guidelines and interpretation of available options to non-standard situations; division goals drive priorities. Supervisory & Responsibility Does not supervise. Financial Responsibility Prepares payroll; reconciles bank accounts. Level & Frequency of Outside Contact Direct contact may be infrequent but may require considerable tact and courtesy when it does occur. Physical Demands Office job with little or occasional light physical effort, may require brief periods of muscular exertion, such as standing, lifting, moving, pulling, pushing, etc. Ability to exert up to 20lbs. of force occasionally to move objects. Responsibility for Equipment & Property Responsible for use of equipment/property such as office equipment, supplies, etc., which are used in office. Working Conditions Office job, no adverse conditions. Other Requirements The City of Brownsville requires all employees to successfully pass a Drug & Alcohol and a physical examination and a Background Check. ADA Requirements The City of Brownsville is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations. Benefits The City of Brownsville offers a comprehensive benefits package designed to support its employees' well-being and future. Employees participate in a robust retirement plan through the Texas Municipal Retirement System (TMRS) City to Employee Matching Ratio 2:1, with eligibility for retirement after 5 years of service at age 60 or 20 years of service at any age. The City provides exceptional health benefits, including medical, dental, and life insurance plans for employees and their families, along with vision coverage for employees enrolled in health insurance through MetLife. Employees and their dependents can also access care at Frontier Clinic at no cost when covered by the City's health plan. Additionally, pet insurance is available as a voluntary benefit. Employees have access to deferred compensation plans through Equitable and supplemental insurance options from AFLAC and Colonial Life. Full-time employees accrue 10 sick days and 15 vacation days annually. The City offers parental leave concurrent with FMLA for eligible employees, longevity pay, and 100% tuition assistance up to $5,000 annually. Furthermore, Brownsville observes 14 holidays per year, plus two floating holidays, giving employees a balanced and rewarding work-life experience. Starting in fiscal year 2025, employees will have access to flexible scheduling options as part of our commitment to work-life balance. EEOC Statements The City of Brownsville does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.

To coordinate activities and provide supervision in the operation and administration of a department. To relieve the administrator of a large volume of complex decisions. Responsible for making complex administrative decisions requiring knowledge of a wide range of regulations, policies, and procedures. Also, responsible for fiscal and administrative activities for a large department or comprehensive responsibility for the operation and direction of a smaller department. Description of Duties * Plans, organizes, and coordinates administrative operations. * Assists director and/or manager in preparing and analyzing budgets, merit pay recommendations, as well as assisting during the interviewing/hiring process. * Maintains and verifies departmental personnel files including records of required employee credentials and licensing. * Maintains departmental procedures manuals. * Schedules and arranges department and committee meetings including the preparation of meeting notices and agendas. * Monitors and maintains control of expenditures within budgets. * Processes bills for payment. * Assists in report preparation and in responding to official inquiries. * Coordinates procurement of equipment and supplies. * Interprets rules, regulations, and policies and executes as applicable. * Relieves administrator of a wide variety of internal administrative duties which require a thorough understanding of the functions, programs, and policies of the University and department. * Interprets and reviews administrative decisions, policies, and internal procedures. * Plans, supervises, and schedules the work of assigned staff. * Determines work priorities and evaluates work progress. * Assists in the preparation of the annual budget and/or grant applications and maintains the current status of the same with respect to funds available and obligated. * Coordinates the collection of information or the preparation of reports and compiles or supervises the compilation of data for reports. * Serves as a liaison with other departments on policies, procedures, and practices. * Reports directly to the top administrator in the department. * Performs related duties as required. Supervision Received General direction from the assigned supervisor. Supervision Given Supervises assigned staff. Required Education Bachelors Degree from an accredited University. Preferred Education Bachelors Degree in Business Administration from an accredited University. Licenses/Certifications None. Required Experience Two (2) years of office administrative or business management experience. Preferred Experience Experience within higher education. Equipment Personal computer, word processing, spreadsheet, and database software. Standard office machines. Working Conditions Needs to be able to successfully perform all required duties. Indoor office environment. Other Some evening and /or weekend work and travel may be required. Ability to multi-task. Must possess strong interpersonal, oral, and written communication skills. Work requires the application of considerable judgment and discretion. Physical Capabilities N/A Employment Category Full-Time Minimum Salary Commensurate with Experience Posted Salary Commensurate with Experience Position Available Date 12/05/2025 Grant Funded Position No If Yes, Provide Grant Expiration Date

IBC Bank successes are the result of an aggressive and innovative attitude. The Bank's "We Do More" philosophy reflects its dedication to the growth and success of its employees, customers and communities. IBC bank hires talented, creative and dedicated individuals to help our business succeed. We are a company that values leadership, community engagement and relationship building that leads to a culture of excellence. We are currently seeking to fill positions across all business segments. IBC's focus is to be customer centric and strive to provide excellent customer experience. Time Type: Full time This is an in-office position. Department: 202 Credit Administration Job Summary: The Administrative Assistant provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff. : ESSENTIAL JOB FUNCTIONS The statements on this job description are intended to describe the general nature of level of work being performed by incumbents. They are not an exhaustive list of all responsibilities, duties, and skills required by all incumbents. * Create, maintain, and enter information into databases. * Prepare invoices, reports, memos, letters, and other documents * Coordinate and direct office services, such as records, departmental account reconciliations, personnel issues, and housekeeping, to aid executives. * Answer phone calls and direct calls to appropriate parties or take messages. * Prepare responses to correspondence containing routine inquiries. * Open, sort, and distribute incoming correspondence, including faxes and email. * Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings. * Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, etc. * Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions. * Manage and maintain department and executives' schedules. * Other duties as assigned SKILLS * Effective English verbal and written communication skills * Computer literate and have working knowledge of Microsoft Office * Good customer service, active listening, and critical thinking to actively look for ways to help people * Ability to meet performance standards and deadlines * Able to concentrate and focus on detail * Bilingual is preferred EDUCATION & KNOWLEDGE * High School Diploma or GED * Prior office work experience, minimum of one year.

HOURLY: $14.98 JOB OBJECTIVES: Under general supervision and procedural control, the Administrative Assistant II performs responsible and specialized clerical work to include entering information into computer, preparing correspondence and other documents, copying, proofreading, maintaining electronic and manual file systems, answering phones, providing customer service, operating office equipment and assisting with clerical and administrative functions. Employee works with many different records of forms, receives and prepares information for further processing or record keeping. Employee performs specialized departmental functions and customer services. Employee will indirectly oversee and perform office functions and provide administrative assistance to the Department Director, as assigned. Employee plans own work flow and must use some independent judgment in collecting and processing information. Employee is responsible for prompt, accurate performance of all clerical and office work. Most decisions are guided by existing policies or regulations, but occasionally he/she must use own judgment. Job requires prompt, accurate performance of routine clerical, typing and data entry duties. Employee must be able to work well under stress and be able to handle various tasks, despite numerous interruptions. Courtesy, tact and diplomacy are required in daily contact with public and staff. ESSENTIAL JOB FUNCTIONS Performs general and specialized departmental clerical work such as computer word processing, data entry, filing, copying and operating office equipment Performs receptionist duties to include answering phones, routing calls, taking messages and providing general public information in a friendly, prompt and professional manner. Performs customer service professionally using courtesy, tact and diplomacy. Collects statistical or other information and reviews, verifies, proofreads and corrects data, records and forms. Processes, distributes, and files information, records, forms, documents and other information. Maintains a clean and orderly customer service area and office work area. Maintains electronic and manual records and files accurately and in an orderly manner. Responds to inquiries in a professional manner providing accurate public information about services without disclosing confidential or unauthorized information. Answers customers' questions, provides information on procedures and resolves common customer concerns in a diplomatic manner. Opens mail; sorts, routes or files correspondence or forms accordingly. Listens to citizen's concerns and/or requests for services, prepares and refers work orders accordingly. Is responsible for managing the department's filing system. Maintains calendar of department activities/events. Responsible for maintaining data needed for preparation of monthly reports (Building Inspections, Planning, and Code Enforcement) in Excel format. Prepares all travel arrangements and reimbursements. Coordinates and attends Board Meetings; transcribes minutes. Assists with the preparation of Planning Commission, Board of Adjustments and Appeals, and City Commission Agenda Items. Will perform other related duties as required. EQUIPMENT/MATERIAL: General office equipment such as computer, copier, scanner, telephone, fax, binding machine, calculator, and department specialized supplies, equipment and software (i.e. Microsoft Word, Excel, Power Point, Outlook and specialized departmental software). WORK CONDITIONS/PHYSICAL DEMANDS: Employee works under standard working conditions with little hazard to health or body and adequate lighting, heating, ventilation, etc. Job generally requires little or no physical effort, little movement and infrequent lifting items weighing 5-15 lbs. Occasionally, employee may lift heavier items. EDUCATION/SKILLS REQUIRED: Requires a High School Diploma with a minimum of five (5) years of secretarial experience. Must be proficient in Microsoft Word and Excel and able to accurately type a minimum of 50 words per minute. Ability to operate a variety of offices machines, follow complex oral and written instructions, compose correspondence, excellent knowledge of correct English usage, spelling, and grammar. Must be able to communicate clearly and effectively with the public, other city employees, and elected officials. Ability to meet deadlines and work under pressure and must have a valid Texas Driver's License (Class C). Must be bilingual English/Spanish. Note: The above duties describe the chief functions of the job and are not to be considered a detailed description of every duty of the job

The Department Administrator is responsible for planning and organizing the department's financial affairs, including business development, and for administering its clinical, educational and research programs. In collaboration with the chair of the department, the Department Administrator sets goals and objectives for the department and manages its relationship with the school, the university, affiliated hospitals and health systems, and other external entities. Description of Duties * Manages the department's finance and accounting practices as well as its financial relationships with the affiliated hospitals/other external groups. * Manages revenue/expense reporting, monitors/reviews expenditures, generates reports, prepares financial forecasts, identifies and analyzes financial problems and recommends solutions. * Analyzes, prepares and makes recommendations on business aspects of proposals for new clinical, research and teaching programs (including financial feasibility, financial projections, effects on facilities and equipment, staffing implications, impact on department administrative and management structure). * Annually updates the department's comprehensive, multi-year business plan in alignment with strategic and long-range department plans. * Monitors, reports and explains budget variances; addresses variances and presents alternatives for achieving goals. * Supports decision-making by providing information regarding trends in research, teaching, or clinical practice; performing feasibility studies, cost and revenue analyses and projections; determining impacts on staffing, space, facilities and administrative structure. * Supports and monitors research-related financial activities to assure compliance with university and funding agency regulations; prepares reports as required. * Provides oversight and administrative direction for all grant management activities and clinical research compliance in the department in coordination with the Office of Sponsored Projects * Manages the pre-award, post-award and close-out processes of all sponsored projects; functions as a departmental resource for PI's when preparing grants. * Oversees compliance with all funding agencies and the IRB to assure that all required information is maintained and reported on a regular basis and identifies, analyzes and corrects any discrepancies. * In partnership, manages the clinical operations of the department, including accounts payable and receivable. * On a regular basis prepares and presents management reports that monitor all aspects of the department's faculty practice, e.g. billing, collection, productivity that will enable the department to set improvement goals, minimize expenses and maximize revenue. * Determines the appropriate organizational structure and mix of staff to maximize operations and minimize expenses. * Facilitates fulfillment of staffing needs (eg, defines position and staffing requests); coordinates employment, orientation and termination activities. * Ensures staff receive necessary training in order to optimize performance of essential job functions; recommends, arranges for and/or provides training, coaching and developmental activities. * Provides guidance to the Chair as well as analyses, financial projections and other information to support recruitment and retention of faculty, including evaluation and assessment of need for faculty and program administrative and business support. * Works with the Chair and applicable office regarding resources available or needed to support students and education programs. * Performs other duties as assigned. Supervision Received The department administrator reports jointly to the department chair and also has a defined secondary reporting relationship to the SOM Finance and Administration office. Supervision Given Direct supervision of assigned staff. Required Education Bachelor's degree in Business Administration or related field from an accredited university. Preferred Education MBA from an accredited university. Licenses/Certifications None. Required Experience Five (5) years of directly related experience, including two (2) years of supervisory experience. Preferred Experience Experience obtained in Higher Education or Health Care Environment. Equipment Use of standard office equipment. Working Conditions Needs to be able to successfully perform all required duties. Office Environment; some travel and weekend work is required. Other Exceptional planning and organizational skills. Physical Capabilities N/A Employment Category Full-Time Minimum Salary Commensurate with Experience Posted Salary Commensurate with Experience Position Available Date 12/01/2025 Grant Funded Position No If Yes, Provide Grant Expiration Date