Executive assistant jobs in Burbank, CA

JRN #2273 Our client, a creative entrepreneur, is seeking a highly adaptable and proactive Executive/Personal Assistant. This role is ideal for someone who thrives in a fast-paced, creative environment, enjoys variety, and has a passion for design, sustainability, and healthy living. The successful candidate will be a hands-on team player who takes initiative, communicates effectively, and approaches every task-big or small-with enthusiasm and humility. Key Responsibilities Manage complex scheduling and daily logistics for the principal across personal, family, and professional priorities Track ongoing projects, manage purchase orders and pricing comparisons, and assist with design-related tasks Support the principal with presentations, vendor coordination, and event planning Organize and maintain systems for passwords, contacts, and administrative materials Drive to design meetings, showrooms, and project sites (e.g., Malibu home build) to source materials and ideas Assist with household and family logistics, including errands, pick-ups/drop-offs, and coordination with household staff Provide support during events and gatherings-helping host, coordinate, and manage flow as needed Act as an extension of the principal-anticipating needs, following through on details, and maintaining strong communication Qualifications Kind, grounded, and resourceful with a “no job too big or small” mindset Highly organized and proactive with exceptional follow-through Strong communication skills and emotional intelligence Passion for interior design, architecture, eco-conscious living, and wellness Comfortable working in a family environment with children and a dynamic household Adaptable to changing priorities and comfortable wearing many hats Excited by growth opportunities and open to mentorship Previous experience in an assistant, project coordination, or creative support role Must have a valid driver's license and reliable transportation Willingness to work flexible hours, including occasional weekends or evenings for events Comfortable working across multiple locations in Los Angeles Compensation: Up to $130k DOE Location: Los Angeles, CA

Executive Assistant | Strategic & Mission-Driven Organization Hybrid | 3 Days Onsite in Culver City Our client, a highly respected and mission-driven organization operating at the intersection of strategy, innovation, and impact, is seeking an exceptional Executive Assistant to support a highly accomplished and fast-moving leader. This is a rare opportunity to work alongside a visionary executive and a deeply aligned team committed to excellence, precision, and purpose. About the Role The Executive Assistant will serve as a true strategic partner, ensuring that every detail, decision, and deliverable aligns with the broader organizational mission. This individual must operate with intensity, discipline, and poise under pressure, bringing structure and clarity to a dynamic, high-volume environment. The ideal candidate is a self-starter with exceptional judgment, discretion, and organizational strength. You thrive in a role where priorities shift quickly, where excellence is expected, and where the work itself contributes to something meaningful. Key Responsibilities Manage and triage a complex calendar across multiple time zones, ensuring seamless coordination of meetings, travel, and communications Serve as the point of contact for the executive, handling confidential correspondence with professionalism and tact Anticipate needs, resolve issues before they arise, and create systems to improve efficiency Partner cross-functionally to align schedules, projects, and priorities with organizational goals Provide project coordination and logistical oversight for strategic initiatives Maintain the highest level of discretion, composure, and reliability in all interactions Qualifications 5+ years of executive assistant experience supporting senior leadership in a fast-paced, high-performance environment (finance, consulting, or strategic advisory experience strongly preferred) Outstanding written and verbal communication skills Proven ability to manage competing priorities with urgency and accuracy Unwavering professionalism, discretion, and attention to detail Passion for contributing to mission-driven work and a desire to operate at the highest professional standard This position offers the opportunity to be part of an exceptional team doing meaningful work at scale. The ideal candidate is driven, grounded, and ready to make a significant impact by supporting a leader who is shaping the future of the organization.

Successful Real Estate company on the Westside has an immediate need for a Senior Executive Assistant (keys are below) This role is in-office in our beautiful offices in West LA Small company / family office culture $120-150K plus bonus Keys: Job stability - need a consistent, stable employment history. Experience working in a small business environment. 7+ years of experience as an Executive Assistant to a Founder, CEO, or at least a President. Previous experience handling the CEO's emails ,taking care of a good portion of the CEO's emails on their own or with limited help from the CEO. Managing & keeping track of the delegated emails/tasks to insure timely completion. As needed, following up on them until they are completed. Managing & keeping track of the tasks/projects the CEO delegated to others & insure timely completion of the tasks efficiently and with a good quality. Previous experience as an office manager in addition to being an executive assistant is a big plus. Supervisory experience is a big plus, not required. Brief Description The Senior Executive Assistant will provide comprehensive support to the CEO with additional limited support to the other C-suite executives. The Senior Executive Assistant is a critical member of the Executive support staff and is responsible for managing the administrative and operational needs of the assigned executives. The candidate must be comfortable crafting professional communication for a variety of audiences, triaging and executing tasks in an environment with dynamic priorities, and appropriately handling sensitive and confidential information. This position will be managing the calendar and travel for the assigned executives, handling confidential documents, and writing correspondence as needed, Essential Duties And Responsibilities Complete a broad variety of tasks in support of CEO including tracking and supporting their engagement in internal and external projects and activities, prioritizing, and triaging inbound requests and correspondence Assist with a variety of daily administrative tasks that include but are not limited to managing an active and dynamic calendar; arranging complex and detailed travel itineraries and agendas; preparing briefing documents for meetings; finalizing and publishing presentations; drafting correspondence including email; entering data and managing file organization in internal systems; Discretely handle confidential projects and communications. Communicate directly, and on behalf of the CEO, with the broad range of individuals and groups on matters related to company initiatives and activities. Optimize the CEOs' time. Prioritize conflicting requests for executives' time, handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures. Requirements 5+ years of experience as an Executive Assistant, including at least five years supporting senior and/or c-level executives. Demonstrated ability to work independently on multiple complex assignments, establish priorities with minimal direction, develop own work methods and procedures, use initiative, discretion, and judgment, and make decisions within scope of work. Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. Experience handling sensitive and confidential information with discretion. Strong verbal and written communication skills, including a willingness to provide professional writing samples from past support roles. Must possess advanced (superuser) skills with Microsoft Office applications: Outlook, PowerPoint, Word, and Excel.

JOB TITLE Executive Assistant, External Affairs The Executive Assistant, External Affairs provides direct executive support to the Chief of External Affairs and coordinates key priorities across the External Affairs team. The role manages scheduling, communications, and project follow-through to keep commitments on track, support donor-related activities, and ensure timely execution of department priorities. LOCATION This role is based in our Long Beach office and requires being on-site every Tuesday and Thursday. Occasional travel to Catalina Island is required to support donor visits, External Affairs events, and select program activities. KEY RESPONSIBILITIES Executive Support to Chief of External Affairs Manage the Chief's calendar, appointments, and schedules, ensuring alignment with strategic priorities and recommending adjustments to optimize time for critical engagements. Coordinate all travel logistics, including transportation, accommodations, and conference attendance, ensuring efficiency and flexibility for schedule changes. Oversee scheduling and logistics for donor, partner, and professional engagements, resolving conflicts and ensuring smooth coordination. Organize department-wide activities such as staff meetings, off-sites, and team celebrations, including timely follow-ups and execution. Document contact reports, meeting notes, and action items from donor interactions; maintain accurate data entry in donor databases. Maintain organized digital files and records using SharePoint and other platforms, ensuring accessibility and integrity. Serve as the point of contact for the Chief's technology needs, including submitting and tracking IT support requests. Prepare expense reports and reconcile credit card statements accurately with timely submission. Anticipate the Chief's needs, identifying potential challenges while proposing proactive solutions. Handle sensitive and confidential information with discretion. Project Coordination Lead onboarding and orientation for new department team members, ensuring alignment with organizational guidelines; Collaborate with other departments for smooth, comprehensive experiences. Coordinate meetings, agendas, and communication between department leaders; track action items and next steps. Manage department projects and programs, ensuring timely completion and proper tracking. Assist in prospect research to identify and support Chief's donor engagement and fundraising initiatives. Align calendars and timelines for key projects, managing trade-offs to meet deadlines. Support logistical coordination for department and development events in partnership with the Senior Events Manager. Maintain email lists, tracking spreadsheets, and data systems for donor engagement and reporting. Contribute to developing internal protocols and operational efficiencies. Collaborate with the Executive Office team on scheduling, communications, and coordination needs to support organizational priorities. Cross-Departmental & External Liaison Coordinate cross-functional and externally facing projects, ensuring stakeholder alignment and timely delivery. Promptly respond and resolve inquiries related to donations, events, and Leadership Circle benefits, escalating when necessary. Serve as liaison for donors, consultants, and external partners, coordinating visits and engagements, including travel to Catalina Island. Respond to inquiries related to donations, events, and Leadership Circle benefits, resolving issues and escalating as needed. Other duties as assigned to support the Chief of External Affairs and departmental needs. QUALIFICATIONS Skills & Abilities Strong executive calendar management and prioritization skills. Expertise in managing complex projects and competing priorities. Excellent verbal and written communication skills for stakeholder engagement. Ability to handle confidential information with discretion. Skilled in cross-functional collaboration and problem-solving. Proficiency in financial tracking and expense reporting. Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and familiarity with platforms like Zoom and SharePoint. Advanced expertise in digital file management, donor databases, and tracking systems. Exceptional attention to detail and follow-through. Independent, adaptable, and able to manage multiple priorities with minimal supervision. Strong organizational skills. Education/Experience Bachelor's degree or equivalent experience. Minimum of 5-7 years of executive administrative and project coordination experience supporting senior leaders and managing complex calendars and projects. Experience in donor relations or nonprofit operations preferred. COMPENSATION & BENEFITS $90,000 - $100,000 annually, based on skills and experience. We're proud to support the health and wellbeing of the people we employ. We offer a competitive, comprehensive benefits package that includes healthcare coverage, flexible spending accounts, 403(b) plan with a 3% employer contribution and a 5% match - fully vested after 2 years, accrued paid time off, life insurance, disability coverage, an employee assistance program, professional development, and other benefits that support work-life balance. HOW TO APPLY To apply through LinkedIn, please include your cover letter as the first page of your resume. You may also send a cover letter and resume to ****************************, listing the job title in the subject line. EQUAL OPPORTUNITY COMMITMENT Catalina Island Conservancy is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, ancestry, disability status, genetics, marital status, medical condition, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. OUR STORY The mission of the Catalina Island Conservancy is to be an exemplary steward of Island resources through a balance of conservation, education, and recreation. The Conservancy's vision is for a beautifully functioning Island ecosystem for all to enjoy. Just off the densely populated Southern California coast, Catalina Island is home to approximately 4,000 year-round residents and more than 60 endemic species of plants and animals found nowhere else on Earth. The Catalina Island Conservancy protects 88 percent of Catalina Island's approximately 48,000 acres, including the region's longest publicly accessible undeveloped coastline. The Conservancy is a research and conservation leader, protecting and restoring vulnerable habitats and species in its Mediterranean climate. Conservancy staff guides Island ecosystem recovery with the goal of generating a resilient, self-sustaining ecosystem with no endangered forms of life. The Conservancy offers recreational experiences and educational programs for not only the 300,000 annual visitors who choose to visit the unique and special Conservancy “Wildlands Ecosystems” but also inspires the nearly 1.2 million visitors to other parts of the Island. Recreation, educational engagement, service opportunities, and partnerships connect the Island's unique resources to people's lives, inspiring environmental stewardship and action. The Catalina Island Conservancy is a 501(c)(3) non-profit public charity established in 1972 to protect and restore Catalina Island for future generations to experience and enjoy.

Executive Assistant - Creative / Art / Design Industry 📍 Irvine, CA (Onsite 5 days) | 💰 $80K-$130K DOE A global creative studio with projects spanning fashion, art, and design is seeking a polished Executive Assistant to support the CEO. This role is ideal for someone with a refined eye for aesthetics, strong emotional intelligence, and the ability to navigate fast-paced, dynamic environments within the creative world. What You'll Do: Manage executive scheduling, communications, and travel across multiple time zones Coordinate ongoing creative projects, events, and partnerships Serve as liaison between the CEO and key partners across design, art, and media Occasionally travel for events or on-site project coordination What We're Looking For: 3-5 years of experience supporting senior leaders or managing projects within fashion, art, or creative industries Confident managing complex personalities and maintaining discretion Highly organized with exceptional communication and presentation skills Strong cultural awareness and professionalism (familiarity with East Asian business etiquette a plus) Bilingual in Korean, Japanese, or Chinese are a significant plus What We Offer: Competitive salary and comprehensive benefits package Exposure to international creative projects across art, fashion, and design Collaborative, high-standard work culture in a growing global studio Join a visionary team shaping the intersection of creativity, culture, and technology.

Senior Executive Assistant - Direct Hire $95k - $110k Salary Hybrid Schedule - Pasadena, CA Key Responsibilities: Provide comprehensive executive support to C-Suite leaders, including calendar management, meeting coordination, travel arrangements, and expense reporting. Serve as the primary liaison between executives, board members, senior management, and key external partners. Coordinate and prepare materials for executive meetings and board sessions, including agendas, reports, presentations, and minutes. Manage confidential and sensitive information with the utmost discretion. Anticipate executive needs and proactively manage priorities to ensure strategic alignment and workflow efficiency. Oversee logistics for board and committee meetings, including scheduling, communications, catering, travel, and accommodations. Support company events, leadership offsites, and high-level meetings to ensure seamless execution. Draft and proofread correspondence, memos, and presentations with attention to detail and professionalism. Track and manage key deadlines, initiatives, and deliverables for executive leadership. Collaborate with HR, finance, and operations teams on cross-functional projects as assigned. Qualifications: Bachelor's degree in Business Administration, Communications, or a related field (or equivalent experience). 5+ years of experience supporting senior executives or board members, preferably in a corporate or nonprofit setting. Proven ability to manage multiple priorities and adapt to shifting demands with composure and professionalism. Strong written and verbal communication skills with excellent attention to detail. Proficient in Microsoft Office Suite, Google Workspace, and project management or collaboration tools (e.g., Asana, Monday.com, Slack). High level of discretion, integrity, and judgment in handling confidential information. Professional demeanor and strong interpersonal skills, with the ability to build relationships across all organizational levels. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Our client is a leading brand in the beauty, fashion, and lifestyle space, known for its innovative approach, modern aesthetic, and global reach. The Executive team is seeking a highly skilled, resourceful, and polished Executive Assistant to provide strategic and administrative support to a C-Level Executive. This role is ideal for someone who thrives in a fast-paced, creative, and entrepreneurial environment, and who can serve as the executive's right hand across business and personal priorities. Key Responsibilities: Provide comprehensive executive support to the C-Level leader, ensuring seamless management of professional and personal priorities. Manage complex calendars, coordinate meetings across time zones, and anticipate scheduling needs. Handle confidential correspondence, draft communications, and act as the main point of contact between the executive and internal/external stakeholders. Plan and coordinate domestic and international travel, including itineraries, accommodations, and expense reconciliation. Prepare presentations, reports, and meeting materials using tools such as Google Workspace and Microsoft Office Suite. Assist in project management and cross-functional coordination, tracking deliverables and ensuring deadlines are met. Partner with internal teams including Marketing, Operations, and Product to facilitate efficient communication and execution of company initiatives. Support with event coordination, gifting, and personal tasks as needed to maintain executive efficiency. Proactively identify ways to streamline processes and improve executive productivity. Maintain professionalism and discretion when handling confidential or sensitive information. Qualifications: 5+ years of Executive Assistant experience supporting C-level executives, ideally within beauty, fashion, lifestyle, or creative industries. Proven ability to anticipate needs, think critically, and offer solutions with a high level of professionalism. Strong written and verbal communication skills. Advanced proficiency in Google Workspace, Microsoft Office Suite, Slack, Zoom, and expense systems (Concur, Expensify, etc.). Exceptional organizational skills with the ability to multitask and prioritize competing demands. Ability to thrive in a fast-paced, entrepreneurial, and creative culture. Bachelor's degree preferred.

A recognized entertainment organization in Los Angeles, CA is actively seeking an experienced Administrative professional to join their staff as an Executive Assistant providing support to one of their VPs. About the Opportunity: Assignment Length: 6 to 12 months Schedule: Monday to Friday Hours: 8am to 6pm Responsibilities: Proactively managing/coordinating daily schedule/calendar, expenses, contacts, travel arrangements, meetings (internal and external), conferences, and seminars for the team leader Managing expense policy, including team approvals, reimbursements, travel and expense reports for team leader Managing general office and administrative tasks, including ordering of miscellaneous supplies, renewing memberships, and subscriptions, managing distribution lists, photocopying, faxing, deliveries, etc. Creating and editing presentations, agendas, spreadsheets, communications, databases, and reports Participating in meetings, taking notes, and disseminating information to relevant stakeholders Managing special projects/events as designated and assisting other department members as necessary and acting as back up for other assistants on team Performing other duties as assigned Qualifications: 3+ years of Administrative experience supporting Executive and C-Level staff. High School Diploma / GED Prior experience supporting a leader working across different time zones. Expertise in Microsoft Office programs, including Outlook, Word, Excel, and Teams Great interpersonal skills Excellent communication skills (written and verbal) Strong attention to detail Highly organized Able to multitask efficiently and effectively Desired Skills: Associate's and/or Bachelor's Degree Bilingual (English & Spanish/ English & Japanese) Advanced knowledge of PowerPoint

Executive Assistant to CEO (In-Person, Orange County) Company: Goshen Type: Full-Time (In-Person) Compensation: $66,000/year Goshen is a Christian marketing agency built on faith, excellence, and purpose. We help purpose-led creators bring their vision to life - through strategy, creative execution, and world-class product launches that make lasting impact. Our culture is fast-moving and entrepreneurial - a team that's passionate about excellence, purpose, and building something that truly matters. The Role We're looking for a driven and organized Executive Assistant to work directly alongside our CEO - supporting day-to-day operations, coordinating travel and events, and keeping projects running smoothly. You'll be the right hand to a fast-moving executive, helping manage logistics, communication, and problem-solving behind the scenes. This isn't a typical admin job - it's a front-row seat to high-level leadership, business strategy, and growth inside a purpose-driven agency. What You'll Do Coordinate meetings, schedules, and follow-ups across departments Manage travel arrangements and logistics for business trips and events Anticipate needs and handle details before they reach leadership Keep communication organized and clear between the CEO and the team Handle operational tasks that keep the business moving day-to-day You'll Thrive Here If You… Are ambitious, resourceful, and proactive - you don't wait to be told what to do Communicate clearly and professionally Thrive in a fast-paced, high-expectation environment Value excellence, faith, and integrity Are eager to learn directly under seasoned leadership Want to grow both personally and professionally in a faith-centered environment Have prior experience supporting executives or managing operations in a professional, fast-paced environment Why Join Goshen You'll gain firsthand experience in business leadership, event execution, and strategic operations - while working alongside a team that's passionate about purpose and performance. If you're ready to grow, serve, and make an impact, this role will challenge and develop you every single day. Goshen is growing quickly, and we're looking for a dedicated team member who's excited to build long-term within a mission-driven company.

Our client, a leader within the professional services space, is seeking a sharp and proactive Executive Administrative Assistant to support a small, high-performing team in a beautiful office with a high performing team. This role is ideal for someone who is organized, hands-on, a natural problem solver and eager to learn and contribute to a fun and dynamic group of professionals. The right candidate will bring strong administrative skills, sound judgment, and an ability to anticipate needs before they arise. You'll be client facing and help with the overall administrative and operational needs of our busy office. Key Responsibilities: Provide high-level administrative and operational support to the executive team Manage calendars, correspondence, and general office coordination Assist with vendor management, meeting preparation, and daily office operations Help with event planning, client service requests, marketing materials, shipping, office orders and supplies, as we all as facilitating communications across teams Support light accounting and reporting tasks, with training available Qualifications: Bachelor's degree preferred Prior experience in administrative, office, or coordinator roles Excellent written and verbal communication skills Strong attention to detail, organization, and follow-through This is an exceptional opportunity to join a thoughtful, collaborative team in a polished, professional setting. The office offers a stunning ocean view, strong leadership, and a culture grounded in trust, excellence, and integrity. Salary Range is $70,000-$80,000 with top tier medical benefits, PTO, and opportunities for growth.

CLIENT OF EASEARCH,LLC About the Company : A pioneer and performance leader in financial services A unique and exceptional company built on collaboration, integrity and impeccability of execution Employee-focus and mission-driven. Searching for a "forever" company home? IF YES, READ ON! High retention and care through focus on employees Professional expertise and achievement without ego Kindness and values-driven organization A culture of high performance, collaboration, respect, and kindness Flexible, proactive, self-directed Creative and "out of the box" thought leaders Responsibilities Executive support to CHRO Strategic administrative partnership High level of schedule management and support Recruiting administrative support and management Self-directed ability to prioritize and shift direction . Ability to work within ambiguity and a rapid pace Chief of Staff level thinker and capacity Project management. Creative problem solving. Event Management. Qualifications Minimum of 5 year's relevant experience Bachelor's degree Proficient in technology preferably Google Suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills HIgh EQ Kind, compassionate, collaborative and high-achiever Pay range and compensation package - 175-225K DOE

What Makes This Role Exceptional This is far more than standard executive support-it's strategic partnership at the highest level. As the Executive Assistant to the CEO of an ultra-exclusive family office in Irvine, CA, you are entrusted to understand the CEO's vision, anticipate operational needs, and be the force multiplier ensuring seamless execution-both strategically and tactically. Key Responsibilities Strategic & Tactical Execution: Lead high-impact initiatives while managing detail-rich tasks, ensuring every action aligns with the CEO's overarching goals. Proactive Anticipation: Identify and resolve potential issues before they arise, ensuring smooth operations and allowing the CEO to focus on only what they can do. Dynamic Coordination & Filtering: Manage a complex calendar and communications flow with discretion, clarity, and precision. Executive Travel Orchestration: Oversee every tier of travel logistics-from ultra-premium arrangements (private jets, real-time itinerary updates, private staff coordination) to streamlined business-class travel and monthly recurrence trips. Event & Off-Site Leadership: Plan and coordinate high-level events, retreats, or personal gatherings-either solo or in partnership with event teams. Project Overflow Management: Take ownership of the CEO's overflow tasks-delivering both routine and strategic outcomes. Personal & Household Logistics: Seamlessly shift between executive-level responsibilities and personal support-whether that's preparing a briefing, arranging a meal, or booking a flight. Operational Agility: Adapt effortlessly-executing both polished presentations and granular operational details as needs shift. Core Skills & Proficiencies Hard Skills Advanced user of PowerPoint, Word, Outlook-comfortable supporting high-stakes presentations and communications Highly proficient in Excel for reports and data management, without needing complex macros Skilled with Zoom, Microsoft Teams, WebEx-confidently managing executive communications, town halls, and board sessions Tech fluent on both Mac and PC, with practical troubleshooting abilities Experienced with expense systems like Concur (or equivalents) Familiar with collaboration platforms: SharePoint, OneDrive, etc. Comfortable navigating CRM tools (e.g., Salesforce) or systems as needed Quick to master new technologies and internal systems Prior exposure to supporting Board of Directors is highly valuable Soft Skills Exceptional emotional intelligence-empathy, self-awareness, and interpersonal finesse-critical for executive dynamics Meticulous attention to detail-anticipating errors before they surface Masterful communication-you adapt your tone and format across mediums (text, email, phone, in-person) to influence without authority Strategic problem-solving-steady, creative, and proactive in navigating complex challenges Agile and resilient under pressure-fluidly pivoting as priorities shift Effective research and networking-you know who to ask or where to look to get things done Deep professional discretion-trusted with sensitive and confidential matters "Always on" mindset-resourceful, solution-obsessed, driven to deliver with creativity and grace Relationship builder with a strong internal and external network-knowing how to connect and grow influence from day one Ideal Candidate Profile Bachelor's degree or higher Minimum of 5 years supporting a C-Suite executive-CEO or President preferred-in high-trust, dynamic environments A Career Executive Assistant-this is your calling, not a launchpad for something else Why Elite Candidates Will Be Drawn to This Role A rare, high-trust, and high-impact position supporting a CEO in a private, exclusive setting Exceptional compensation that aligns with the breadth and depth of strategic and operational expectations A uniquely varied role spanning vision alignment, executive coherency, and personal support-offering deep professional reward and influence

At Akkodis, we use our insight, knowledge, and global resources to make exceptional connections every day. With 60 branch offices located strategically throughout North America, we are positioned perfectly to deliver the industry's top talent to each of our clients. Clients choose Akkodis as their workforce partner to solve staffing challenges that range from locating hard-to-find niche talent to completing quick-fill demands. Akkodis is seeking a SEO Specialist in Camarillo, CA-(Hybrid /contract opportunity) Senior Executive Assistant Title: Senior Executive Assistant Hourly Pay without markup: $27-$33 Location: Camarillo, CA --Hybrid TBD (to discuss during intake) Duration: 6 months with the possibility of hire Completes a broad variety of administrative tasks for the Chief including: managing an extremely active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings Plans, coordinates and ensures the executive's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the Chief time and office. Communicates with Board members, donors, Foundation staff, and others, on matters related to Chief's programmatic initiatives. The Sr. Executive Assistant may at times be required to act on behalf of the Chief in a way which reflects the values and culture of the organization. This position will have visibility to a highly confidential agenda, trust and confidentiality are a must act as a "barometer," having a sense for the issues taking place in the environment and keeping the Chief updated. Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Chief, including those of a sensitive or confidential nature. Provides a bridge for smooth communication between the Chief office and internal departments, demonstrating leadership to maintain credibility, trust and support with senior management staff. Works closely and effectively with the Chief to keep them informed of upcoming commitments and responsibilities, following up appropriately. Establishes a close partnership with the Chief as a trusted agent. The Sr. Executive Assistant is a critical liaison for the Chief, Executives, Board, Clients, vendors and public. Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the Chief, some of which may have organizational impact. Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the Chief's ability to effectively lead the company. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. Assists Chief with travel arrangements, lodging, and meal planning as needed. Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings Uphold a strict level of confidentiality. Develop and sustain a level of professionalism among staff, Board members and Vendors. Will effectively and maturely communicate and collaborate with diverse personalities in all levels of management. POSITION QUALIFICATIONS Detail Oriented - Ability to pay attention to the minute details of a project or task. Organized - Possessing the trait of being organized or following a systematic method of performing a task. Interpersonal - Ability to get along well with a variety of personalities and individuals. Communication, Oral - Ability to communicate effectively with others using the spoken word. Communication, Written - Ability to communicate in writing clearly and concisely. Reliability - The trait of being dependable and trustworthy. Initiative - Ability to make decisions or take actions to solve a problem or reach a goal. Ethical - Ability to demonstrate conduct conforming to a set of values and accepted standards. Adaptability - Ability to adapt to change in the workplace. Accountability - Ability to accept responsibility and account for his/her actions. Diversity Oriented - Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type. Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace. Education: Associate's degree (two-year college or technical school): Preferred Bachelor's Degree (four-year college or technical school): Preferred Experience: 6 plus years of experience in in an administrative environment. 8 plus years of experience in supporting C-Level Executives, preferably in a healthcare organization Brown Act experience preferred Computer Skills: Advanced Microsoft Office skills (Outlook, Word, Excel, and Power Point), and Adobe Acrobat If you are interested in this role, then please click APPLY NOW. For other opportunities available at Akkodis go to **************** If you have questions about the position, please contact Dana More at ************************** Equal Opportunity Employer/Veterans/Disabled Benefit offerings include medical, dental, vision, term life insurance, short-term disability insurance, additional voluntary benefits, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Disclaimer: These benefit offerings do not apply to client-recruited jobs and jobs which are direct hire to a client To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit ********************************************** The Company will consider qualified applicants with arrest and conviction record

Are you a highly organized multitasker who thrives in fast-paced, entrepreneurial environments? Our client, a leading company in the interior design industry, is seeking a proactive and detail-oriented Administrative & Personal Assistant to support their dynamic Founder. This is a unique opportunity to play a central role at a rapidly growing organization with a creative, hands-on culture and global reach. In this role, you'll serve as a trusted right hand, balancing executive-level administrative responsibilities with personal support to help the Founder stay focused, organized, and effective. Key Responsibilities Executive & Personal Support - Provide high-level assistance to the Founder, managing both professional and personal calendars, coordinating complex travel, and ensuring seamless communication across multiple business entities. Point of Contact - Act as a liaison between the Founder and clients, suppliers, and external partners, handling all interactions with professionalism, confidentiality, and discretion. Office & Operations Management - Oversee general office organization, vendor coordination, supply management, and occasional event planning to keep daily operations running smoothly. Financial & Administrative Support - Process expenses, track budgets, assist with light bookkeeping, and maintain accurate records to support financial organization and reporting. Communication & Correspondence - Draft and manage emails, memos, and documents, ensuring polished and timely responses that reflect the Founder's voice and priorities. Project & Event Coordination - Support the execution of company initiatives, meetings, and special events, ensuring every detail is handled with care and precision. Personal Assistance - Handle occasional errands, personal scheduling, and household coordination to help the Founder balance work and personal commitments. Must-Have Qualifications Experience: 3-5 years of experience supporting executives, founders, or entrepreneurs in a hybrid administrative/personal capacity. Professionalism: Exceptional discretion, maturity, and polished communication skills. Organization: Ability to manage multiple priorities, calendars, and projects with efficiency and accuracy. Technical Skills: Proficiency in Microsoft Office and comfort with basic bookkeeping tools or expense tracking software. Mindset: Proactive, resourceful, and adaptable, you anticipate needs before they arise. Flexibility: Willingness to occasionally travel domestically as needed. Please submit your resume for consideration. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Job Title: Administrative Aide 3 Duration: 11/07/2025 to 05/06/2027 Schedule: M-F 7-345 Education Requirement A. High School Diploma or Equivalent Day-to-Day Responsibilities/Workload 1. Download drawing package content from SharePoint 2. Generate/assign drawing package number 3. QC PDF, CAD files against database (CDM Dashboard) 4. Drawing data entry (Revision, drawing title metadata, etc. etc.) (CDM Dashboard) 5. PDF upload to CDM Library, QC upload 6. Create print scheduling documentation (order form, delivery labels) convert to PDF 7. QC drawing package Folder (order form, delivery labels, Transmittal, drawings - All in PDF) 8. Upload Issued drawing package content to external SharePoint site, copy link, QC upload 9. Submit email with SharePoint link to Reprographics Vendor (ARC) for print production (end) Required Skills/Attributes Basic clerical skills • Interpersonal / customer service skills • Typing 50wpm • Ability to navigate, search and perform data entry on drawing repository system • Knowledge of Outlook Email and Microsoft Office applications Desired Skills/Attributes Basic clerical skills • Interpersonal / customer service skills • Typing 50wpm • Ability to navigate, search and perform data entry on drawing repository system • Knowledge of Outlook Email and Microsoft Office applications

Job Title: Office Manager / Executive & Personal Assistant Industry: Property Management / Real Estate Schedule: Monday-Friday, 8:00 a.m. - 5:00 p.m. Salary: 65k-80k A well-established property management and real estate investment firm based in the South is seeking an organized, proactive, and personable Office Manager / Executive & Personal Assistant to oversee daily office operations while providing light personal support. This is a highly visible, front-facing role that combines office management, administrative coordination, and executive support. The ideal candidate will be a polished professional with excellent judgment, discretion, and the ability to keep both business and personal affairs running smoothly. Key Responsibilities Office Administration (Primary Focus) Oversee front office operations, including visitor reception, vendor management, and supply ordering Manage calendars, coordinate meetings, and handle correspondence for company leadership Prepare agendas, take meeting minutes, and track follow-up items Coordinate internal office events, holiday décor, and staff appreciation activities Support accounting and property management teams with administrative tasks, document organization, and light bookkeeping Maintain filing systems (digital and physical) and assist with invoice tracking or expense coding in QuickBooks Serve as the central point of contact for vendors, maintenance, and building management needs Executive & Personal Assistant Support Arrange travel itineraries, accommodations, and reservations for the owner and family as needed Coordinate property maintenance schedules with the house manager in Montana Handle personal scheduling, reservations, and light household coordination Assist with vendor communication and contractor scheduling for personal properties Support expense tracking, bill payment, and light personal correspondence as requested Requirements Must-Haves: 5+ years of administrative, office management, or executive assistant experience Strong organizational skills with the ability to manage competing priorities Excellent written and verbal communication skills Proficiency in Microsoft Office Suite (Outlook, Excel, Word) Proven discretion, professionalism, and confidentiality Willingness to support both professional and personal administrative tasks Preferred: Experience in real estate or property management Familiarity with QuickBooks or light accounting support California Notary Public certification (or willingness to obtain - company will cover cost) Tech-savvy and comfortable learning new software or AI tools for workflow optimization Bachelor's degree preferred but not required

Schedule: Full-Time, Monday-Friday, 9:00 AM - 5:30 PM Pay: $22/hr, 40 hours per week Likely Inc. is a design and manufacturing studio focused on creating luxury packaging for some of the most exciting brands in beauty, wellness, food & beverage, and lifestyle. From concept to production, we bring creative visions to life with quality and precision. Position Overview We are looking for a full-time Administrative Assistant to join our team in Pasadena. In this role, you will work closely with our Operations Director to help manage all house account projects - from organizing meetings to tracking production deadlines and deliverables. You will also work directly with the CEO on scheduling and select projects. This is an ideal position for someone who is highly organized, an excellent communicator, and confident in their ability to keep both internal teams and clients updated in a fast-paced environment. Key Responsibilities Assist the Operations Director in managing day-to-day operations for key client projects Schedule and coordinate meetings, deadlines, and production timelines Keep clients informed of project updates, schedules, and next steps Create and maintain project trackers and reports (must be proficient in Excel) Support the CEO with scheduling, project updates, and occasional administrative tasks Maintain internal systems and communications for active projects Qualifications Minimum 2 years of experience as an Administrative Assistant or similar role Strong organizational and time-management skills Excellent written and verbal communication skills Highly proficient in Excel (you will be tested) Ability to multitask and stay on top of deadlines Professional, reliable, and able to take direction well Growth Opportunities There is room to grow into our Product Development or Client Relations departments for candidates who show strong performance and interest. To Apply Please send your resume and a short note about why you're a great fit to ******************. We're excited to meet someone who's ready to grow with us!

REQ20168503 Associate Administrator, Quality (USC Care Medical Group) - Clinical Ops - Full Time 8 Hour Days (Exempt) (Non-Union) About the Role The Associate Administrator of Quality position serves as a highly visible champion of the quality portfolio for USC Care Medical Group, inclusive of ambulatory operations and the growing clinically integrated network within Keck Community Medical Group (KCMG). In partnership with the Chief Medical Officer, Chief Nurse Officer, and Chief of Ambulatory Operations for USC Care Medical Group, this position directs the development, implementation, and oversight of quality management strategies, policies, and programs to ensure the medical group, its divisions, and its clinic operations meets regulatory and accreditation standards. Responsibilities Analyze healthcare data to identify trends, gaps, and opportunities for improving quality program performance, clinical improvement initiatives, and operational performance improvement initiatives. Oversee the reporting to regulatory/federal bodies, manage performance metrics, and provide leadership for quality measurement and improvement initiatives. Use expert knowledge to aggregate data from disparate systems and create analytics to solve healthcare problems and support decision making operationally, clinically and financially. Partner with leaders to develop overall strategic direction in the collection, validation, analysis and reporting of data to support the reduction of clinical error, improvement in quality of patient care and safety achieve high reliability in systems approach. Cross departmental boundaries through collaboration with clinicians, project managers, vendors, regulatory agencies and technical experts to ensure the strategic quality plan of the medical group and all its responsible assets, results in improved care and outcomes for our patients. Qualifications Master's degree in a related field of the job, preferably in a nursing or clinical field. 5 years Practical experience in managing clinical quality programs. 2 years Progressive experience in a management of supervisory capacity. Demonstrated ability to prioritize and manage multiple complex projects simultaneously and maintain flexibility to adapt to a changing environment. Demonstrated planning and organizational skills; good problem-solving and development of creative solutions; ability to manage time efficiently and meet deadlines. Experience working in a team-oriented, collaborative environment; ability to establish effective interpersonal relationships. Proficient PC skills. Expert knowledge of databases, spreadsheets, word processing and statistical software programs. Expertise in managing and analyzing data. Strong analytical thinking and problem solving skills. Expertise in statistics, algorithms, graph-based software. In-depth knowledge of the principles and practices of quality improvement such as PDCA, DMAIC, FMEA, lean six sigma and lean theories. In-depth knowledge of audit, control and monitoring processes, and the ability to effectively implement and maintain them. Knowledge of and familiarity with regulatory and accreditation organizations such as the CDPH, CMS and the TJC. Knowledge of requirements for external quality and safety organizations, regulatory agencies and accreditation standards. Strong knowledge of and ability to identify, implement, monitor and analyze relevant metrics models, and implement effective interventions based on results. Demonstrated knowledge of developing/planning information systems to support quality and performance improvement /disease management infrastructure. Understanding of health information technology, health information exchange, including data networks, database management and operating systems and interfaces. Demonstrated experience in program development, training/education, project management. Demonstrated high level of strategic and analytical ability necessary to formulate short-long range plans and evaluate data required. Highly developed critical thinking, problem solving, and organizational skills. Facilitation, problem solving, negotiation and conflict resolution skills. Ability to foster teamwork across the health system, mentor staff and other leaders in the areas of Quality/Six Sigma/Process Improvement. Project management skills including the ability to create, execute and monitor relevant strategic and business plans. Effective verbal and written communication skills; proficiency in translating complex concepts into actionable elements. Demonstrated competence at moving concepts from strategy, to tactics, to successful execution. Strong skills in budget development and management. Strong presentation skills, including the ability to tailor presentations to a specific audience, and address and interact with large groups. Demonstrated ability to articulate and embrace organizational values, integrate into management practices, and foster their manifestation among staff. Strong customer service skills. Exceptional interpersonal skills with ability to establish and maintain effective working relationships with physicians and individuals all levels both internally and externally. Ability to supervise and develop staff, and ensure that direct reports supervise and develop staff in a manner that maximizes employee performance and business results. Possess the high level of interpersonal skills, tact, and diplomacy required to deal effectively with a wide variety of internal and external publics, and to make effective presentation before groups. Possess a tolerance for ambiguity and inter-organizational complexity. Certification - Job Relevant Six sigma/LEAN or informatics; if none, must obtain within one year of hire. Fire Life Safety Training (LA City) If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only) Preferred Skills Biostatistics skills-specific experience with statistical methods for data collection and analysis. Knowledge of healthcare quality principles and regulatory compliance principles. Ph.D. or equivalent doctorate The annual base salary range for this position is $174,720.00 - $288,288.00. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Trident Consulting is seeking a "Administrative Assistant III” for one of our clients. A global leader in business and technology services. Title: Administrative Assistant III Job type: Contract Pay Rate: $16/hr to $22/hr Duration: 12+ Months Description: Broad knowledge of department policies, practices, and procedures. Broad knowledge of personal computer software, on-line applications, office equipment, and filing systems. Typically possesses three to four years' experience performing thorough administrative, secretarial, and clerical functions. The administrative assistant-level 3 is a high-level administrative position. Under minimal supervision, performs a variety of both complex and routine administrative duties that may include balancing multiple tasks simultaneously. Performs duties of a high confidential nature that require comprehensive knowledge of organizational policies, practices and procedures. Sets up meetings. Responsible for ordering supplies and setting up offices/computer equipment for new hires. Requires judgment and confidence in handling interpersonal relations. Works on special projects as needed. May provide work direction to lower level administrative staff in the same department or unit.High School degree and 2-4 years of office experience or equivalent, relevant experience May require relevant college courses. Ability to coordinate the schedule of an Executive VP and other managers Proficient in Microsoft Word, Excel. Day-to-Day Responsibilities/Workload Download drawing package content from SharePoint Generate/assign drawing package number QC PDF, CAD files against database (CDM Dashboard) Drawing data entry (Revision, drawing title metadata, etc. etc.) (CDM Dashboard) PDF upload to CDM Library, QC upload Create print scheduling documentation (order form, delivery labels) convert to PDF QC drawing package Folder (order form, delivery labels, Transmittal, drawings - All in PDF) Upload Issued drawing package content to external SharePoint site, copy link, QC upload Submit email with SharePoint link to Reprographics Vendor (ARC) for print production (end) Basic clerical skills Interpersonal / customer service skills Typing 50wpm Ability to navigate, search and perform data entry on drawing repository system Knowledge of Outlook Email and Microsoft Office applications Required Skills/Attributes Required Skills/Attributes Typing 50wpm Ability to navigate, search and perform data entry on drawing repository system Knowledge of Outlook Email and Microsoft Office applications About Trident: Trident Consulting is a premier IT staffing firm providing high-impact workforce solutions to Fortune 500 and mid-market clients. Since 2005, we've specialized in sourcing elite technology and engineering talent for contract, direct hire, and managed services roles. Our expertise spans cloud, AI/ML, cybersecurity, and data analytics, supported by a 3M+ candidate database and a 78% fill ratio. With a highly engaged leadership team and a reputation for delivering hard-to-fill, niche talent, we help organizations build agile, high-performing teams that drive innovation and business success. Some of our recent awards include: Trailblazer Women Award 2025 by Consulate General of India in San Francisco Ranked as the #1 Women Owned Business Enterprise in the large category by ITServe. Received the TechServe Excellence award. Consistently ranked in the Inc. 5000 list of fastest-growing private companies in America Recognized in the SF Business Times as one of the Largest Bay Area BIPOC/Minority-Owned Businesses in 2022.