Executive assistant jobs in Caldwell, ID - 395 jobs

Current Washington County Employees: Please apply through the employee portal to be considered for this opportunity. Job Type: Regular Pay Range: $25.02 - $30.42 Hourly Department: Sheriff's Office FLSA Exemption Status: Non-Exempt About the Opportunity: The Concealed Handgun License (CHL Unit) at the Sheriff's Office is responsible for fulfilling statutory requirements of Oregon Sheriffs to provide fingerprinting and background checks for Concealed Handgun License applicants who meet the minimum qualifications. The Administrative Specialist II in the CHL unit is responsible for a variety of administrative tasks, including collecting payments, recording fees, drafting correspondence and balancing day-end reconciliation. They will research statutes in support of Concealed Handgun License applications and license issuance. This position has a considerable amount of public contact in explaining Oregon Revised Statutes and procedures. Additionally, the Administrative Specialist II - CHL will provide fingerprinting (hands-on) to a variety of individuals, including citizens, in-custody juvenile offenders and Deputy applicants. Duties may include, but are not limited to, the following: - Ensure all CHL paperwork is complete and signed; all sections are answered and/or checked. - Apply knowledge of CHL statute and internal policies and conduct investigations of CHL applicants. - Research law enforcement-only databases, including Ecourt, LEDS, NCIC and other databases that include Criminal Justice Information Services (CJIS) information. - Answer phone calls and respond to emails, providing answers to CHL questions in a professional voice and tone. - Assist internal and external law enforcement partners in providing Agency ID cards. - Maintain a cash box and process credit card payments. - Utilize an online calendaring system. - Maintain electronic and hard copy files using the CHL database and Laserfiche, requiring the ability to sort, file, scan, retrieve and edit files. - Compile, copies, and compares data to produce reports for managers and CHL's Oregon State Sheriff's Association (OSSA) sub-chapter. - Operate a variety of office equipment, including a computer, fax machine, fingerprint machine and ID machine. The ideal candidate will be highly organized, have excellent record keeping abilities, and provide exceptional customer service. They will have the ability to read, understand and explain Oregon Revised Statute regarding the issuance, denial and revocation of concealed handgun licenses. This position will be working with confidential information that is exempt from public disclosure, therefore, the ability to deliver sensitive information to customers with delicacy, confidentiality and diplomacy is required. Please be clear and specific in the applicable sections of the employment application about how your background is relevant. This information must also be consistent with your supplemental question responses.Please note:Answers to the supplemental questions are typically evaluatedseparatelyfrom your application. This position is classified as an Administrative Specialist II.To review the required knowledge, skills, and abilities for this classification, please use this link: Administrative Specialist II Next Steps: Apply today!In lieu of a resume, you are required to complete and submit an online application, which will be used to screen for minimum qualifications (MQs) and to determine starting pay in accordance with the provision of the Oregon Equal Pay Act. MQ Review:HR will screen applications for MQs after the posting closes Subject Matter Expert (SME) Review:Depending on the number of applicants that meet MQs, a SME panel may perform an in-depth evaluation of your application materials, including your responses to the supplemental question. Panel Interview(s):Our goal is to schedule panel interviews with the top six to eight (6-8) candidateswhosuccessfully pass the SME Review as soon as possible. Background Investigation:The selected finalist(s) for this position must be able to pass a thorough background investigation conducted by the Sheriff'sOffice. The background Investigation for this position typically take 6-8 weeks to complete so you will want to plan accordingly. The information that will be required when you complete the Personal History Statement includes, but is not limited to: Employment Information (past 10 years or back to age 17; 3 co-workers will be requested from each past employer) Residential Information (past 10 years or back to age 17) Financial Information References (multiple people without using the same people as coworker or supervisor references) Family Member Information Driving History Past/Present Drug Use and/or Controlled Substances Criminal History Conditional Offer of Appointment: An offer of appointment will be extended, conditional on passing a post-offer drug screen. Start Date:A start date will be determined after all conditions of employment have been met Our Commitment to You We are committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on their relative knowledge, skills, and abilities. Washington County values a culture of equity, diverse perspectives, and life experiences. Our organization embraces innovation, collaboration and work-life harmony. We offer job stability, a comprehensive benefits package, and an opportunity to serve and support our diverse community. We are an equal opportunity employer with a commitment to diversity and an inclusive workforce. Women, minorities, veterans, and people with disabilities are encouraged to apply. Veterans' Preference If you are a Veteran and would like to be considered for a Veterans' preference for this recruitment, please review instructions using this link:Veterans' Preference Points. Accommodation under the Americans with Disabilities Act Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources , or e-mail:at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation. Status of Your Application You will be advised by e-mail of your status at each step in the application process, from initial application to final employment disposition. Questions? Recruiter: Laura Aranda Email Address:

The Port of Portland is hiring an Executive Assistant. We're looking for a highly organized and proactive Executive Assistant to provide support across the Executive office. This role would also ensure the Commissions process continues running smoothly through scheduling, documentation, and records management. From the hiring manager: This Executive Assistant position sits at the center of the Port's leadership as a trusted partner to the Executive office and Board of Commissioners. This position plays a vital role in the Board of Commissioners' meeting process - coordinating agendas, materials and communications that keep governance running smoothly. It's a role for someone who values organization, professionalism and making an impact behind the scenes. Essential Job Duties Manage the monthly Commission process: collaborate with Port staff to ensure meeting materials are prepared in a timely manner to meet tight deadlines; maintain the four-month agenda forecast; review written materials for spelling, grammar, punctuation and syntax accuracy; proofread and edit all draft meeting documents. Compose the agenda list and put together the dry-run packet; working with the Legal Division, proofread and finalize the agenda items; compose the final Commission packet; put together the Executive Director's report and previous month's minutes. Provide administrative support to Public Affairs staff and act as a backup for the Public Affairs Executive Assistant. Support the Executive office as needed, which includes providing support to the Executive Director and Staff Assistant/Commission Secretary. Act as back-up for the Assistant/Commission Secretary, including covering out of office days; manage the Executive budget; route incoming mail, phone calls and e-mails, both internal and external. Manage the weekly Executive Team meeting agendas: communicate with staff who request time to present to the Executive Team; oversee, create and edit the agenda forecast and final agendas to ensure meetings are run efficiently and all agenda materials are received in a timely manner. Administer the Port's travel program: communicate program processes to Port travelers and travel arrangers; act as a liaison between corporate travel management and Port travelers and travel arrangers. Develop educational materials and conduct group and individual training to assist travelers in understanding and navigating the travel program; lead implementation of any new processes or procedures. Negotiate a corporate travel management contract by leveraging detailed data on company travel to secure cost savings and exceptional customer service for Port travelers. Participate in Port initiatives on behalf of the Executive department; such as, safety committee, diversity committee and/or scholarship council. Demonstrated Skills & Abilities Senior - Communication skills, both written and verbal, including excellent spelling, grammar, punctuation and syntax accuracy. Senior - Attention to detail. Senior - Time management and organization. Senior - Skills in Microsoft Office and SharePoint. Intermediate - Port Division operations and reporting structures. Minimum Qualifications Minimum Qualifications: Associate's degree in business practices, management, specialized support or related field. Five (5)+ years of progressively responsible experience in managing administrative activities for a multifunctional executive work group or the equivalent combination of education and/or relevant experience. Supplemental and Selection Information Supplemental and Selection Information: Schedule: We offer a flexible hybrid schedule to support both work-life balance and team collaboration. In-office days are determined by the organization. Remote and/or flexible work may be available on specific days of the week depending on the job and business need. We believe in fostering strong connections while also providing the balance you need to thrive both professionally and personally! Selection Process: (tentative schedule): 1. A minimum qualification evaluation of education, training, and experience of submitted application packets will take place by Human Resources the week of February 2, 2026. 2. A Subject Matter Expert (SME) Panel will perform an evaluation of experience and training taken from your employment application materials. 3. Our goal is to schedule virtual first round of interviews with candidates who successfully passed the SME evaluation by February 9, & 13, 2026. Panel Interviews will be held February 17, & 18, 2026. About us: At the Port of Portland, we use everything we have - our three airports, three working marine terminals, six business parks, and all the resources, expertise, and experience behind them - to move with purpose, connecting people with powerful opportunities and creating value for our region. We know that every person we hire, business we work with, contract we sign and decision we make is a chance to make someone's life better. And we'll use our power and influence to unlock new opportunities and ensure more people share in our region's success. With YOUR help - together with our partners, customers, and community - we'll help drive meaningful change! Do you have questions about this job? Contact us: Safety: The Port promotes safety as a Core value and we seek to eliminate harm through a culture of active prevention, curiosity, evaluation, and action. We comply with safety and health policies and procedures and consistently look for improvements that support operational excellence. Equal Opportunity Employer: The Port of Portland is dedicated to maintaining and improving a work environment, which extends equal opportunity to all individuals, regardless of their race, color, sex, age, religion, national origin, marital status, veteran status, disability or sexual orientation. Employment decisions shall be made in such a manner as to further the principle of equal employment opportunity and to comply with state, federal and local laws. We affirm through this policy statement our continuing commitment to the principles of nondiscrimination. Veterans Preference: Under Oregon law, qualified veterans may be eligible for veterans' preference when applying for Port of Portland positions. If you are a veteran and would like to be considered for a veteran's preference for this job, please provide the qualifying documents as instructed during the application process. Background Checks and Drug Testing: The Port of Portland will conduct background checks and/or drug tests for positions where such tests are required by regulation and for other safety-sensitive positions. ADA Accommodation: Accommodations will be considered for applicants or candidates with a qualifying disability that prevents them from participating in this process. Accommodations will be made where the Port can reasonably do so without imposing an undue hardship on the business or compromising the integrity of the recruitment process. An applicant with any disability who believes that they need an accommodation should contact Human Resources: call or email .

Atlas is a nationwide leader in civil engineering materials testing and geotechnical consulting services for environmental industrial and infrastructure construction projects Headquartered in Denver CO Atlas currently has over 3500 employees with offices throughout the US including Alaska & Hawaii Its no accident that Atlas creates a better experience for infrastructure and environmental projects Its how we are built with the best people in the industry with the reach and expertise to help at any and every step of the project and with a heart led approach that puts quality and safety at the center of everything we do Were just built to be better We are a great company We are seeking an Administrative Assistant to join our Idaho Falls ID team Come join us Job responsibilities include but are not limited to Answer and direct phone calls Organize and schedule appointments with company software Plan meetings and take detailed minutes Write and distribute email correspondence memos letters and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Update and maintain office policies and procedures Order office supplies and research new deals and suppliers Maintain contact lists Book travel arrangements Submit and reconcile expense reports Provide general support to visitors Act as the point of contact for internal and external clients Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Minimum requirements Proven experience as an Administrative Assistant or Office Admin AssistantKnowledge of office management systems and procedures Working knowledge of office equipment like printers and fax machines Proficiency in MS Office MS Excel in particular Excellent time management skills and the ability to prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi task Technical requirements Experienced in Microsoft Power Automate and Microsoft Forms for streamlining workflows and data collection Exposure to scheduling or dispatch software Experience with report submittal certification tracking and digital document control Familiarity with digital file systems client portals or compliance documentation Other miscellaneous qualities Discretion with sensitive data Initiative to improve tracking or reporting systems Team player attitude with strong follow through Familiarity with engineering or construction environments Experience with estimating project pricing is preferred Experience in project based environments such as engineering construction or technical services Benefits Atlas offers a comprehensive benefit program to meet the diverse needs of our employees Depending on your employment status Atlas benefits include health dental vision life AD&D voluntary life AD&D disability benefits leaves of absence 401k paid time off paid holidays employee assistance program educational assistance program Who We Are We strive to be the most sought after infrastructure and environmental solutions company known for our unique values driven approach and brought to life by the industrys most exceptional people Atlas provides professional testing inspection engineering environmental and consulting services from more than 100 locations nationwide We deliver solutions to both public and private sector clients in the transportation commercial water government education and industrial markets With a legacy of providing consistent quality and results Atlas creates a better experience at every stage of an infrastructure project We connect the best experts in the industry to deliver value from concept to completion and beyond This means doing everything our clients expect and then raising the expectations in a way that only our people can Our Values Life We enhance quality of life We value people and safety above all else Heart As our hallmarks we act with compassion empathy and respect Trust We work together as partners doing what we say with full accountability Mastery Always striving for the highest quality we ensure greatness inspires all our work Atlas EEOC Statement Atlas is an equal opportunity employer We prohibit discrimination and harassment of any kind based on race color sex religion sexual orientation national origin disability genetic information pregnancy or any other protected characteristic as outlined by federal state or local laws This policy applies to all employment practices within our organization including hiring recruiting promotion termination layoff recall leave of absence compensation benefits training and apprenticeship Atlas makes hiring decisions based solely on qualifications merit and business needs at the time For more information read through our EEO Policy httpswwweeocgovsitesdefaultfiles2023 0622 088EEOCKnowYourRights612ScreenRdrpdf

American Fabrication is an Employee-Owned company and has openings for new team members! We are currently recruiting for an Administrative Assistant who can assist project managers and estimators, must be able to type 40 WPM, Proficient in Office Products, specifically Microsoft Excel worksheets, has experience in accounts payable, accounts receivable, QuickBooks, and payroll. Prepare and send out Invoices. Building and Maintaining worksheets and Data, protect confidential information, good communication skills and able to help assist our managers meet deadlines. Standard shifts include Monday through Thursday and half day on Friday. Compensation is based upon your level of experience and qualifications. Ideal candidates will have a valid driver's license, pass a preemployment drug screening, and demonstrate aptitude through skills testing. Additional benefits include Health Insurance, Paid Leave, 401k retirement plan with employer match, and ESOP benefits. Visit AMFAB.US to learn more about this exciting career opportunity! If interested go to our careers section and complete an online application and attach current resume. Equal Opportunity Employer, including disabled and veterans.

Long-term contract to direct hire role in Medford, OR Job Responsibilities: Support the coordination for events (secure meeting location, hotel contracts, arrange for catering) Organizing site office, setting up binders and folders Answer questions on departmental services and functions Help staff with booking travel, schedule coordination, and expenses Maintain physical and electronic files or other organizational system Document Control responsibilities including: Duplicate, bind, and distribute documents as required Support completion of HR tasks when needed Assist with hiring by providing orientation support and submitting onboarding tickets. Assist with other duties as assigned Qualifications: Experience with the use of Microsoft Office (Primarily Word and Excel) Must be customer service oriented with excellent communication skills Exhibits integrity & ethical behavior in all things; understands company ethics policy of knowing and acting within policies and practices Excellent organizational and time-management skills Regular and reliable attendance Strong interpersonal, written, and verbal communication skills. Must be a self-starter and highly motivated with the desire to do what it takes to get the job done Must be detail oriented and able to multi-task and prioritize in a fast-paced environment. *GAS Global Services LLC is an Equal Opportunity Employer. Employment Decision are made without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factors protected by applicable federal, state or local laws. JOB-10045707

Administrative Services Assistant - Energy & Utilities Employment Type: Contract (W2) Industry: Energy & Utilities Duration: 6+ months (potential for extension) Contact: ************************ | ************ About CorSource We are CorSource Technology Group, a locally owned technology consulting firm in Portland, Oregon. For over 30 years, we've partnered with skilled professionals to support public and private utility, energy, and infrastructure clients. We specialize in aligning talented individuals with mission-driven, technology-forward organizations that keep our region running. Position Overview CorSource is seeking dependable, detail-oriented Administrative Services Assistant to support operational and project-based teams in the energy and utilities sector. This role is ideal for professionals with strong organizational skills who thrive in structured environments and enjoy providing behind-the-scenes support for critical functions. Administrative Services Assistants play an essential role in maintaining smooth day-to-day operations, handling confidential data, coordinating logistics, and ensuring quality service delivery across high-security or regulated settings. Key Responsibilities Administrative Coordination & Customer Service • Provide daily administrative support including scheduling, correspondence, and office coordination • Serve as the first point of contact for internal staff and stakeholders • Manage appointment scheduling, front desk coverage, and basic credentialing activities • Respond to inquiries and provide accurate information in a courteous, timely manner Document & Records Management • Prepare, review, and maintain records, files, and internal documentation • Support physical and digital filing systems in accordance with organizational and regulatory standards • Draft internal memos, guides, or operational documents as needed • Assist with timekeeping, travel arrangements, and document submission processes Data Entry & System Support • Perform accurate data entry using Microsoft Office Suite, SharePoint, or proprietary systems • Generate basic reports and support data collection activities for audits or compliance reviews • Follow established protocols for handling sensitive or confidential information Cross-Team Support & Flexibility • Support operational readiness by contributing to internal SOPs and desk guides • Serve as backup for other administrative staff and support functions • Collaborate with team members to meet deadlines and maintain service continuity • Promote a culture of safety, integrity, and professionalism in high-visibility environments Qualifications Required: • 3+ years of administrative or office coordination experience • Strong communication and time management skills • High proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) • Proven ability to work independently and maintain confidentiality • Experience supporting teams in fast-paced or structured environments Preferred: • Prior experience in the energy, utility, or public sector industries • Familiarity with credentialing processes or secure office operations • Experience with SharePoint, Adobe Acrobat, or enterprise systems • Associate or Bachelor's degree in Business Administration or a related field Why Work with CorSource? When you join our network, you gain access to exclusive contract opportunities in high-impact organizations. Our team takes the time to understand your goals and match you with roles that align with your skills - from short-term projects to long-term engagements that make a difference. CorSource Technology Group is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

100% In-Office | Onsite Parking We are supporting a confidential search for a Business Administrator / Executive Assistant to join a well-established, highly respected organization headquartered in Portland. This is a critical, hands-on role supporting senior leadership and core business operations at the company's HQ. This opportunity is ideal for someone who thrives in a professional, structured environment, enjoys owning details, and takes pride in being a reliable, go-to resource for leadership. Why You'll Want This Role Direct visibility and partnership with senior leadership Stable, long-standing organization with a strong reputation Clear expectations, accountability, and structure Consistent schedule: Monday-Friday, 7:00 AM-4:00 PM 100% in-office role (no hybrid/remote) Business casual environment with onsite parking What You'll Be Doing Supporting senior leadership with administrative and operational needs Managing contracts and related documentation from creation through execution Building and maintaining Excel spreadsheets tied to contracts (intermediate to advanced level) Handling PDFs, e-signatures, and document workflows using Adobe Reviewing and redlining documents using Bluebeam Tracking and coordinating insurance renewals Maintaining accuracy, confidentiality, and organization across systems and records Required Experience Strong contracts administration experience Intermediate to advanced Excel skills (formulas, tracking, spreadsheets) Adobe (PDFs, e-signatures) Bluebeam (redlining required) Experience coordinating insurance renewals Comfort working with ERP systems Proficiency in Word, Outlook, and Teams What We're Looking For Honest, straightforward, and dependable Confident communicator - not shy or bashful Proactive and self-motivated learner Detail-oriented with strong follow-through Easy to work with, professional, and collaborative Comfortable holding accountability and ownership Schedule: 7:00 AM - 4:00 PM Location: Portland HQ (100% in office) Dress Code: Business casual Parking: Onsite Full benefits available upon conversion (details shared during interview process). If you're a strong administrator who enjoys structure, accountability, and being an integral part of a leadership team, we'd love to connect.

Zions Bancorporation is one of the nation's premier financial services companies operating as a collection of great banks under local brands and management teams in high-growth western markets. Zions is regularly recognized by American Banker as one of the "Best Banks to Work For" and as having a top banking team in its list of "The Most Powerful Women in Banking." Our customers consistently vote us as the best bank in our local markets., We value our employees, and we are committed to search out, recognize and create fulfilling opportunities for outstanding people within our organization, rewarding them for their contributions to our success. We recognize that banking is a "local" business, and that to be successful, we must have very strong ties to the communities we serve and strong relationships with our customers. With benefits starting on day one, 11 bank holidays, profit sharing and company-matched 401(k) contributions, Zions is dedicated to being an employer of choice in our communities. At Zions, the possibilities are endless. You bring the talent; we bring the opportunity. We are looking for a Trust Administrator Specialist in Boise, ID. In this role, you will work with an experienced team dedicated to providing excellent service to their clients and business partners. As part of the Idaho Corporate Trust team you will provide support to Trust Administrators and learn about the interesting corporate trust industry, with opportunities for career advancement. Ideal candidates will have the skills and experience necessary to : Assist a team of Trust Administrators coordinating and executing all transactional activity. Work closely with clients and business partners to maintain a high level of customer service, communication, and satisfaction. Prepare calculations, such as rates, debt service, accrued interest, etc. Prepare and settle investment trades. Generate internal reports and complete audit confirmations as requested. Open and close accounts, monitor account compliance, and file all account related documents. Adhere to details and multiple daily deadlines while working well under pressure. Perform other duties as requested. What you need to bring to the table : College degree preferred. Clear communication, strong problem solving and critical thinking skills. General banking knowledge. Highly detail oriented. Excellent organizational skills. Proficient in MS Office programs, especially Excel. Benefits: Medical, Dental and Vision Insurance - START DAY ONE! Life and Disability Insurance, Paid Parental Leave and Adoption Assistance Health Savings (HSA), Flexible Spending (FSA) and dependent care accounts Paid Training, Paid Time Off (PTO) and 11 Paid Federal Holidays, and any applicable state holidays 401(k) plan with company match, Profit Sharing, competitive compensation in line with work experience Mental health benefits including coaching and therapy sessions Tuition Reimbursement for qualifying employees enrolled in an accredited degree program related to the needs of the business, maximum of $5,250 per calendar year, employees are eligible for the program upon hire Employee Ambassador preferred banking products

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $41.39/hour to $56.88/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

The Senior Executive Assistant provides advanced, strategic, and confidential administrative support to one or more Chiefs or Executive Vice Presidents and serves as the anchor for the Executive Assistant team. This role combines executive-level administrative excellence with leadership, mentorship, and process consistency, and provides continuity of operations in the absence of the Manager Executive & Governance Support. The Senior Executive Assistant ensures alignment between executive priorities, departmental workflows, and organizational objectives, while modeling proactive and strategic partnership behaviors across the Executive Support function. Responsibilities * Partners with assigned executives to anticipate needs, prepare for upcoming decisions, and manage competing priorities * Operates independently, and uses independent judgement to lead administrative projects including event planning and community facing support initiatives * Understands organizational strategy and aligns support efforts with executive and institutional goals * Serves as a trusted advisor and extension of executive leadership, maintaining momentum on key initiatives * Demonstrates strong judgment, diplomacy, and decision-making support in executive operations * Manages executive calendars, correspondence, and meeting logistics with precision, and interprets executive preferences and adapts workflows accordingly * Leads planning and logistics for executive meetings, retreats, and strategic sessions, ensuring materials are accurate and timely * Manages agendas, packets, and minutes for assigned steering committees, board governance committees, and community boards in alignment with executive community roles and organizational standards * Utilizes Microsoft 365 applications (Outlook, Teams, SharePoint, Loop, OneNote, Power Automate) to enhance efficiency and collaboration * Tracks key deliverables and ensures follow-up items are completed with accountability and accuracy * Mentors and onboards new Executive Assistants, sharing expertise in systems, expectations, and team standards * Supports consistency across the Executive Assistant team through adherence to naming conventions, documentation protocols, and scheduling practices * Serves as a point of contact for questions related to administrative processes, policies, and best practices * Acts as a backup to the Manager Executive & Governance Support, triaging requests, maintaining meeting cadence, and ensuring continuity of operations when needed * Leads light-lift internal projects such as administrative recognition events, director onboarding coordination, and team documentation updates * Models the professional presence, service mindset, and strategic partnership posture expected of the Executive Support team * Acts as a culture ambassador, fostering collaboration and reinforcing the department's identity as strategic partners and operational leaders * Maintains awareness of executive and departmental milestones, coordinating recognition efforts (e.g., birthdays, anniversaries, and professional milestones) * Supports team morale, inclusion, and engagements through thoughtful consistent communication and collaboration * Engages in monthly professional development through independent study, peer learning, or participation in free or low-cost professional resources (e.g., webinars, articles, or professional communities) * Demonstrates curiosity, continuous improvement, and initiative to advance both individual and team performance * Participates in projects and conversations that drive the evolution of the Executive Support function at Kootenai Health * Serves as a role model for adaptability, composure, and solution-oriented thinking * Relies on experience and judgment to plan and accomplish goals * Regular and predictable attendance is an essential job function * Performs other related duties as assigned * Competent to meet age-specific needs of the unit assigned Requirements and Minimum Qualifications * High school diploma or equivalent required; associate or bachelor's degree preferred * Minimum 7 years' experience supporting C-suite executives * Leadership experience preferred * Proficient with Microsoft 365 (Outlook, Teams, SharePoint, OneNote, Loop, Power Automate) * Excellent written and oral communication skills * Must be skilled in handling time-sensitive and confidential matters * Must be commissioned as a Notary Public in the State of Idaho or obtain commission within 6 months of employment Working Conditions * Must be able to lift and move up to 20 lbs * Typical equipment used in a clinical job * Must be able to maintain a sitting position * Must be able to move or traverse with/without accommodation Continue your career with Kootenai Health! At Kootenai Health, you can continue learning, growing, and advancing. With 397 beds licensed on the main campus, two critical access hospitals, and more than 50 clinics, we offer an almost endless array of meaningful opportunities. Our Internal Recruiters are dedicated to providing personalized service to our team members. They are available to answer internal mobility questions and assist you in navigating options to transition and expand your career and skills. If you're interested in learning more about other roles, inquiring about the internal hiring process, or better understanding career pathways opportunities, please contact the Internal Recruitment team. We look forward to assisting you in finding a position that meets your lifestyle, goals, talents, and current and future skills. What to Expect after you transfer: * If you change your title or department, you will receive a new badge. Badges are printed and available in Security on the Wednesday of the week following your transfer. * Your benefits may change if your position status (FT, PT, or PRN) has been updated. Please talk with your Recruiter if you have any questions about your status and benefits. * Those with a primary position as a PRN will receive per diem pay. Per Diem rates are tiered depending on number of years of employment. * If you are moving into a new role, HR will provide you with a new job description to review and sign. HR will also request documentation for any new requirements for your position, including experience, education, licensure, certification, etc. * If EPIC training is required for your role and you have not completed the required module for your position, please complete an EPIC Fast Track Attestation at **************************** * If an advanced background check with Health and Welfare is required for your role and you have not completed one previously, you will need to complete the process before your transfer date. Kootenai Health provides exceptional support for extraordinary careers. We value investing in our employees and look forward to supporting you to find a position that best meets your needs, passions, and goals! Apply today! Please contact Stephanie by emailing [email protected]. You can also contact the HR Front Desk at ************ or email [email protected] with any questions. Kootenai Health complies with applicable federal civil rights laws and does not discriminate on the basis of race, color, national origin, age, disability, veteran status, or sex. Kootenai Health does not exclude people or treat them differently because of race, color, national origin, age, disability, veteran status, or sex.

Booth Management Consulting LLC (BMC) is a diverse CPA firm that provides accounting, auditing, and management consulting services to public and private clients nationwide. Our employee-friendly company environment emphasizes quality of life, initiative, creativity, strong work ethics, and loyalty. We seek qualified, motivated, and progressive individuals to join our team as a Senior Executive Assistant. Position Summary This position will support the U.S. Department of Energy, Idaho Operations Office (DOE-ID), in collaboration with the Office of Nuclear Energy (NE) programs and other Department of Energy offices, by providing high-level administrative and management support to senior executives (e.g., Deputy Assistant Secretary). Key Responsibilities Manages complex calendars, meeting requests, and logistics (including virtual setups, building access, and escorts). Liaises with internal and external stakeholders, facilitates correspondence control, arranges domestic and international travel, and develops office SOPs. May attend meetings on behalf of the executive and provide written readouts. Will handle sensitive and confidential information, including classified correspondence. Experience & Qualifications High School Diploma or GED plus 7 years of progressively responsible executive-level administrative support experience; OR Associate's Degree plus 5 years' experience; OR Bachelor's Degree plus 3 years' experience. Exceptional organizational, communication (written and verbal), and interpersonal skills. Highly proficient in calendar management and meeting coordination. Extensive experience with federal travel regulations (FTR), correspondence control systems, and document management. Ability to handle sensitive and classified information with discretion. Advanced proficiency in Microsoft Office Suite. Experience working in a DOE environment is preferred. BMC is an equal employment opportunity (EEO)/affirmative action (AA) employer that is committed to providing a workplace that is free from discrimination based on race, color, ethnicity, religion, sex, national origin, age, marital status, sexual orientation, gender identity and expression, disability, veteran status, pregnancy, genetic information or any other status protected by applicable federal, state, local or international law. These protections also extend to applicants.

Full-time Description At Aldrich, we exist to improve the lives of our people, clients, and communities. We are seeking a highly organized, proactive, and adaptable Executive Assistant or Senior Executive Assistant to provide comprehensive support to multiple senior executives. This role is ideal for a professional who thrives in a dynamic environment, anticipates needs before they arise, and can seamlessly balance a variety of priorities with discretion and professionalism. This Executive Assistant/Senior Executive Assistant role offers the opportunity to work alongside a high-performing leadership team, contribute to key initiatives, and play a pivotal role in driving organizational success. You'll be empowered to think strategically, act decisively, and continuously refine systems that enhance executive effectiveness and team collaboration. Why Aldrich Wealth Aldrich Wealth is a dynamic, fast-growing, and established independent registered investment advisor (RIA) at the forefront of the industry. As an RIA that provides a broad array of financial services to high net worth individuals and corporate retirement plans, we have been recognized by Oregon Business Magazine and San Diego Business Journal as Best Places to Work in both our Oregon and California regions and manage approximately $6 billion in assets. Our holistic approach, paired with high-touch service, weaves together financial planning, wealth-building, wealth-preservation, and life goals. We guide our clients through today's financial complexities to protect and grow their financial assets for tomorrow. Check out more about Aldrich at **************************** Requirements You'll Get a Chance To Maintain, plan, and coordinate calendars for key C-Suite executives by scheduling external and internal meetings and details for assigned company executives. Proactively anticipate executive needs by planning ahead for meetings, travel, and daily schedules. This includes arranging meals for meetings scheduled over lunch, scheduling preparation and debrief time around key meetings, building in regular breaks during long days, and allocating time to catch up on emails after intensive meetings or travel. Lead or support the planning, coordination, and execution of firm events, client gatherings, and educational webinars, in collaboration with relevant team members. Coordinate travel arrangements. Draft, review, and send communications on behalf of company executives. Answer and respond to phone calls and communicate messages and information to the executive. Prioritize emails and respond when necessary. Determine priority of matters of attention; redirect matters to others to handle, or handle matters personally, as appropriate. Keep executives advised of time-sensitive and priority issues, ensuring appropriate follow-up. Prepare, reconcile, and submit expense reports. Manage multiple projects across disciplines, both strategic long-term projects and more urgent matters. Provide administrative support to top tier family office clients. What You Bring to the Team Proven experience supporting multiple senior executives in a fast-paced, dynamic environment. Flexible and adaptable to executive preferences, willing to adjust organizational methods and communication style as needed. Comfortable with ambiguity and able to learn independently and build relationships across the organization. Confident communicator, comfortable speaking and acting on behalf of the executive in meetings and written communications. A proactive mindset with the ability to anticipate needs, solve problems, and improve processes once you understand the big picture. Exceptional organizational skills and attention to detail, with the ability to manage competing priorities and meet tight deadlines. Strong written and verbal communication skills, including editing and proofreading with precision. High emotional intelligence and professionalism when handling sensitive information and confidential matters. Tech-savvy and proficient in Microsoft Office Suite, with a willingness to learn new tools and systems. A curious and resourceful approach to work, always looking for ways to improve efficiency and support executive success. How We'll Reward You At Aldrich, we know a great client experience starts with an exceptional employee experience. Aldrich offers a comprehensive benefits package that includes: Health Insurance Benefits: medical, dental, vision, life, and disability insurance as well as health savings, flexible spending, and dependent care Retirement Savings: 401(k) plan with 1.5% match and 5% discretionary profit sharing Time Off: 4 weeks of vacation and sick leave in the form of a Paid Time-Off bank, 10 Paid Holidays including two floating holidays, 16 Hours of Volunteer Time, Paid Sabbaticals, and Paid Parental Leave You may also be eligible to participate in a discretionary incentive compensation program, subject to the rules governing the program, whereby an award, if any, depends on various factors, including, without limitation, individual and organizational goals. This information is provided in compliance with applicable state equal pay and pay equity legislation. It is in the company's good faith and reasonable estimate of the compensation range and benefits offered for this position. At Aldrich, it is not typical for an individual to be hired at or near the top of the range for their role, and compensation decisions are dependent on facts and circumstances of each candidate. The compensation offered may vary based on factors including experience, skills, education, location, and other job-related reasons. Aldrich makes internal equity a consideration in all pay decisions. A reasonable estimate of the current range for the exempt full-time position is $70,000-$110,000 annual salary. Salary offered will be based on years of relevant experience and the finalized job title. For a full summary of our benefit offerings, check out Life at Aldrich here. What You Should Know This is a full-time position required to be in our Lake Oswego office 5 days per week. Our standard office hours are Monday - Friday, 8 AM - 5 PM. Candidates must be legally authorized to work in the United States without the need for employer sponsorship. To Apply Please submit your resume. We do not accept agency resumes and are not responsible for any fees related to unsolicited resumes. #LI-Onsite Salary Description $70,000-$110,000

Instrument is a digitally native design and technology company built to help brands unlock their full potential. Since 2005, our team of makers, thinkers, and storytellers has partnered with leading brands like Google, Nike, Uber, ŌURA, and Eventbrite to craft digital experiences that create impact and drive results. Unlike traditional agencies, we don't just design-we build. Our work lives at the intersection of taste and technology, powered by curiosity, thoughtful curation, and a commitment to delivering the most fitting solution for every brief. We bring this to life across three core offerings: Brand, Marketing, and Product. We're a hands-on, highly collaborative team of multi-hyphenates who move fast from idea to execution. With offices in Portland and NYC and a distributed team across the U.S. and Europe, we scale for big moments and stay nimble for the quick ones-always building teams around the unique needs of each project. We're a place for people who never stop learning-those excited to stretch their craft, experiment with new tools, and grow through collaboration. We believe great work comes from a mix of perspectives-people with different paths, passions, and lived experiences. We're proud to be an equal opportunity workplace, supporting diversity and providing reasonable accommodations so everyone can do their best work. We believe great work comes from a mix of perspectives-people with different paths, passions, and lived experiences. Come join us and help shape what's next. We're looking for an exceptional Executive Assistant to partner directly with our CEO during a pivotal period of growth and change. This is not a traditional administrative role. You'll act as a strategic extension of the CEO-owning systems, protecting priorities, and bringing clarity to a fast-moving, high-stakes environment. You'll thrive here if you understand agency life, anticipate needs before they surface, and are confident navigating senior stakeholders with discretion, judgment, and backbone. What You'll Do Own and manage the CEO's complex, multi-time zone calendar across clients, internal leadership, and parent company stakeholders Coordinate all travel and logistics, including last-minute changes tied to client or business needs Act as the first line of triage for email, meeting requests, and communications-determining what requires CEO attention versus delegation Prepare teams ahead of meetings to ensure time is purposeful and decisions are actionable Attend meetings as needed, track action items, and follow through to completion Serve as an extension of the CEO by developing deep context around priorities, decision-making style, and communication preferences Drive CEO-led initiatives forward through light project management and coordination Research, synthesize, and prepare executive-level summaries on industry trends, competitive insights, or internal initiatives Coordinate Executive Team meetings and communications across Instrument and the broader network Support annual planning, budgeting, and strategic sessions in partnership with leadership Coordinate logistics for leadership offsites, town halls, executive gatherings, and client dinners Process and reconcile CEO expenses and support departmental budget tracking Model Instrument's values while maintaining appropriate professional boundaries What You'll Bring 5+ years supporting C-suite executives in agencies or similar fast-paced environments ($50M+ revenue) Agency experience required - must understand the rhythm of pitches, client account management, and creative personalities Proven ability to say no - to senior stakeholders, parent company executives, and even well-meaning colleagues Self-directed excellence - able to anticipate needs and act without constant direction High emotional intelligent - can navigates complex personalities and organizational dynamics with ease Technology fluency- advanced proficiency in Google Workspace and comfort with project management and financial tools Exceptional communication: can write and communicate clearly in the CEO's voice Pay Range The expected pay range for this position is $85,000-$120,000 depending on level for our base US Region 3*. We have three regional pay ranges that are adjusted for cost of living (US1 +15%, US2 +7.5%, US3 Base), *learn more about our pay philosophy and cost of living adjustments. What We OfferFlexible, Hybrid Work EnvironmentGreat Compensation with Annual Reviews (Learn more about our Pay Philosophy)401(k) Matching with Immediate VestingRobust Medical, Vision, and Accident Insurance Generous Paid Holidays and unlimited PTOSabbaticalsMonthly Wellbeing StipendCareer Management and Leadership Training

At Aldrich, we exist to improve the lives of our people, clients, and communities. We are seeking a highly organized, proactive, and adaptable Executive Assistant or Senior Executive Assistant to provide comprehensive support to multiple senior executives. This role is ideal for a professional who thrives in a dynamic environment, anticipates needs before they arise, and can seamlessly balance a variety of priorities with discretion and professionalism. This Executive Assistant/Senior Executive Assistant role offers the opportunity to work alongside a high-performing leadership team, contribute to key initiatives, and play a pivotal role in driving organizational success. You'll be empowered to think strategically, act decisively, and continuously refine systems that enhance executive effectiveness and team collaboration. Why Aldrich Wealth Aldrich Wealth is a dynamic, fast-growing, and established independent registered investment advisor (RIA) at the forefront of the industry. As an RIA that provides a broad array of financial services to high net worth individuals and corporate retirement plans, we have been recognized by Oregon Business Magazine and San Diego Business Journal as Best Places to Work in both our Oregon and California regions and manage approximately $6 billion in assets. Our holistic approach, paired with high-touch service, weaves together financial planning, wealth-building, wealth-preservation, and life goals. We guide our clients through today's financial complexities to protect and grow their financial assets for tomorrow. Check out more about Aldrich at **************************** Requirements You'll Get a Chance To * Maintain, plan, and coordinate calendars for key C-Suite executives by scheduling external and internal meetings and details for assigned company executives. * Proactively anticipate executive needs by planning ahead for meetings, travel, and daily schedules. This includes arranging meals for meetings scheduled over lunch, scheduling preparation and debrief time around key meetings, building in regular breaks during long days, and allocating time to catch up on emails after intensive meetings or travel. * Lead or support the planning, coordination, and execution of firm events, client gatherings, and educational webinars, in collaboration with relevant team members. * Coordinate travel arrangements. * Draft, review, and send communications on behalf of company executives. * Answer and respond to phone calls and communicate messages and information to the executive. * Prioritize emails and respond when necessary. * Determine priority of matters of attention; redirect matters to others to handle, or handle matters personally, as appropriate. * Keep executives advised of time-sensitive and priority issues, ensuring appropriate follow-up. * Prepare, reconcile, and submit expense reports. * Manage multiple projects across disciplines, both strategic long-term projects and more urgent matters. * Provide administrative support to top tier family office clients. What You Bring to the Team * Proven experience supporting multiple senior executives in a fast-paced, dynamic environment. * Flexible and adaptable to executive preferences, willing to adjust organizational methods and communication style as needed. * Comfortable with ambiguity and able to learn independently and build relationships across the organization. * Confident communicator, comfortable speaking and acting on behalf of the executive in meetings and written communications. * A proactive mindset with the ability to anticipate needs, solve problems, and improve processes once you understand the big picture. * Exceptional organizational skills and attention to detail, with the ability to manage competing priorities and meet tight deadlines. * Strong written and verbal communication skills, including editing and proofreading with precision. * High emotional intelligence and professionalism when handling sensitive information and confidential matters. * Tech-savvy and proficient in Microsoft Office Suite, with a willingness to learn new tools and systems. * A curious and resourceful approach to work, always looking for ways to improve efficiency and support executive success. How We'll Reward You At Aldrich, we know a great client experience starts with an exceptional employee experience. Aldrich offers a comprehensive benefits package that includes: * Health Insurance Benefits: medical, dental, vision, life, and disability insurance as well as health savings, flexible spending, and dependent care * Retirement Savings: 401(k) plan with 1.5% match and 5% discretionary profit sharing * Time Off: 4 weeks of vacation and sick leave in the form of a Paid Time-Off bank, 10 Paid Holidays including two floating holidays, 16 Hours of Volunteer Time, Paid Sabbaticals, and Paid Parental Leave * You may also be eligible to participate in a discretionary incentive compensation program, subject to the rules governing the program, whereby an award, if any, depends on various factors, including, without limitation, individual and organizational goals. This information is provided in compliance with applicable state equal pay and pay equity legislation. It is in the company's good faith and reasonable estimate of the compensation range and benefits offered for this position. At Aldrich, it is not typical for an individual to be hired at or near the top of the range for their role, and compensation decisions are dependent on facts and circumstances of each candidate. The compensation offered may vary based on factors including experience, skills, education, location, and other job-related reasons. Aldrich makes internal equity a consideration in all pay decisions. A reasonable estimate of the current range for the exempt full-time position is $70,000-$110,000 annual salary. Salary offered will be based on years of relevant experience and the finalized job title. For a full summary of our benefit offerings, check out Life at Aldrich here. What You Should Know This is a full-time position required to be in our Lake Oswego office 5 days per week. Our standard office hours are Monday - Friday, 8 AM - 5 PM. Candidates must be legally authorized to work in the United States without the need for employer sponsorship. To Apply Please submit your resume. We do not accept agency resumes and are not responsible for any fees related to unsolicited resumes. #LI-Onsite

Become an integral part of Consumer and Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As a Senior Executive Assistant in Consumer and Community Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. Job responsibilities Maintain complex and detailed calendars Screen incoming calls and determine the level of priority, while using caution in dispensing information Manage the coordination and logistics of both internal and external meetings Arrange and coordinate complicated domestic and international travel Organize all aspects of internal and external events, including catering and transportation Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Maintain department documents, including current organizational charts and Executive Bio's Handle regular activities without prompting, and advise in advance with issues or delays Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities, and skills At least five years of administrative experience Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities, and skills Experience supporting at the Managing Director level (or equivalent) or above College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

AutoBidMaster is seeking to hire an Executive/Personal Assistant to provide administrative support to the CEO. This role combines executive-level responsibilities with personal assistance duties, ensuring the CEO's professional and personal schedules run smoothly. The ideal candidate thrives in a collaborative environment, manages multiple priorities with precision, and approaches every task - large or small - with dedication and discretion. Candidates should have exceptional communication skills, a commitment to achieving a high level of accuracy and attention to detail. An ideal team member will be able to work well independently but also be flexible enough to be directed at times. RESPONSIBILITIES WILL INCLUDE, AND NOT BE LIMITED TO: Manage the CEO's personal/professional calendar, prioritize meetings, and coordinate competing demands. Schedule and facilitate company conference calls, virtual meetings, and in-person appointments as needed. Organize and coordinate company/personal events and team-building activities. Arrange travel itineraries, including flights, hotels, car rentals, visas, and airport pickups. Manage documentation, prepare any other needed correspondence, meeting notes with action items (ex. Teams, SharePoint, etc.) Develop spreadsheets, reports, and visual data presentations. Serve as the gatekeeper for the CEO-field calls, coordinate meeting requests, and attend meetings when needed. Provide executive support to other executives, as directed by the CEO. Receive and manage incoming communication or memos, including mail, on behalf of CEO and his entities. This includes reviewing contents, determining level of importance, and summarizing or distributing contents when applicable. Maintain filing systems for personnel, update registrations, licenses, and other matters as needed. Assist with personal tasks and errands to keep daily life running smoothly Handle projects and assignments as the business and personal needs dictates. Provide ongoing updates on projects, assist with daily operations, and address ad hoc requests promptly. SKILLS, AND QUALIFICATIONS: Handle multiple projects simultaneously within established time constraints. Work both independently and collaboratively within a team. Ability to work with vendors in a professional manner. Strong work ethic, reliable, punctual, practical, efficient, and honest. Highly organized, meticulous, detail oriented. Excellent communication skills, highly responsive, fast at texting and typing on a computer. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and fluency with Microsoft Teams Capacity to handle tight deadlines and last-minute changes, adapt quickly while remaining flexible, and problem-solve without sacrificing detail. Demonstrated ability to anticipate needs, think critically, and offer proactive solutions. Vault-like ability to maintain confidentiality and be ultra-discreet. Excellent command of the English language, both written and spoken. Bilingual is a plus. Intent to stay in the position long-term. REQUIREMENTS: Bachelor's degree Minimum 5 years' related experience. Willingness to work occasionally nights and weekends, as needed. BENEFITS: Group Health plans Paid holidays Paid time off Bonus program 401k Dynamic and supportive company culture!

Reports to: President & CEO Status: Full-time, Exempt Direct Reports: None Salary Range: $55,000$60,000 annually, depending on experience and qualifications Placement within the range will be based on relevant experience, demonstrated skills, and alignment with the scope of the role. Benefits: Employer-paid medical insurance, short- and long-term disability, life insurance, paid holidays, generous paid time off, and eligibility for a 401(k) employer contribution after three months. About the Chamber The Eugene Area Chamber of Commerce is a 1,200-member organization serving as a catalytic leader for our regional economy. We bring together business, civic, and community leaders to drive collaboration, advocacy, and programs that strengthen economic opportunity and quality of life in Lane County. While non-partisan, the Chamber is not neutral on issues that impact the business community and regional prosperity. We are a mission-driven organization that values clarity, collaboration, and thoughtful systems that support people doing meaningful work. Position Overview Are you someone who anticipates needs before theyre voiced? Do you thrive in high-trust environments where discretion, judgment, and proactive follow-through matter deeply? Are you energized by supporting senior leadership in a way that creates calm, clarity, and momentum? The Executive Assistant to the CEO is a proactive strategic partner responsible for managing the CEOs time, priorities, and external engagements. This role operates as an extension of the CEOs officesupporting board relations, external stakeholders, and internal coordination with professionalism and political awareness. This role requires strong judgment, exceptional organization, and the confidence to manage up. You are someone who pulls information out of busy leaders, creates structure around ambiguity, and ensures nothing critical falls through the cracks. Role Scope & Decision-Making Authority The Manager of Executive Operations provides high-level, strategic coordination and support for the President & CEO, ensuring the effective operation of the Office of the CEO and the smooth execution of executive priorities. This role is accountable for managing executive workflows, protecting the CEOs time, and ensuring strong preparation, follow-through, and alignment across leadership, board governance, and key external relationships. The role exercises discretion and sound judgment on behalf of the CEO and operates with a high degree of independence. The position works closely with the Chief Strategy & Operations Officer to support enterprise alignment and leadership cadence, while remaining primarily anchored to CEO effectiveness. Core Responsibilities Executive Operations & CEO Support Manage the CEOs calendar, scheduling, preparation, and follow-through with a strategic lens Anticipate upcoming priorities, meetings, and deadlines to ensure the CEO is consistently well-prepared Protect the CEOs time by triaging requests and managing competing demands thoughtfully Track executive-level action items and commitments to ensure timely completion Maintain organized systems, records, and reference materials to support executive effectiveness Board & Governance Coordination Coordinate logistics, materials, and follow-up for Eugene Chamber and Onward Eugene boards and key committees Prepare and assemble board agendas, packets, and training materials in collaboration with the CEO Attend board meetings, take minutes as required, and ensure timely distribution of materials Serve as a trusted point of contact for board-related coordination and logistics Support adherence to board policies, procedures, and governance best practices Communication & Stakeholder Engagement Support CEO communications and high-level correspondence, including drafting or coordinating follow-up messages as appropriate Interact professionally and confidentially with board members, senior stakeholders, partners, and community leaders Ensure timely, clear communication and coordination related to CEO-led initiatives and relationships Leadership Coordination & Enterprise Alignment Coordinate CEOCOO meetings, leadership team sessions, and other executive-level gatherings Support leadership cadence by preparing agendas, tracking outcomes, and managing follow-up Provide limited, structured support to the COO and Onward Eugene Managing Director related to executive coordination and enterprise-level initiatives (not day-to-day operations) Organizational Systems & Executive Initiatives Assist the CEO and COO with implementation and ongoing use of the Entrepreneurial Operating System (EOS) Pull and aggregate reports from member, financial, and project management systems to support executive-level decision-making Help organize and maintain executive-facing project management tools, dashboards, and process documentation Additional Support (As Needed) Coordinate executive travel and logistics Assist with scheduling and follow-up related to sponsorships and fundraising efforts tied to CEO priorities Provide occasional front-desk or meeting support during high-visibility executive or board events, as needed What Success Looks Like in This Role The CEOs time is protected, focused, and aligned with strategic priorities Board and governance operations are smooth, predictable, and well-prepared Executive commitments are tracked and followed through consistently Fewer last-minute escalations, missed details, or reactive fire drills Board members and senior stakeholders experience professionalism, clarity, and responsiveness Qualifications & Experience Required 5+ years supporting senior or executive-level leaders Exceptional organizational, communication, and judgment skills Comfort handling confidential and sensitive information Preferred (Nice-to-Have) Experience supporting boards or governance bodies Experience working in complex or public-facing organizations Demonstrated ability to manage up and create structure for busy executives Why Youll Love Working Here Make a Difference- Your work will help ensure the Chambers leadership is prepared, responsive, and able to focus on the relationships and decisions that strengthen our business community. Trusted Partnership- Youll operate in a high-trust role at the center of the organizationserving as an extension of the CEOs office with meaningful responsibility and autonomy. Variety & Momentum- No two weeks look the same. Youll support governance, community leadership, and executive priorities in a fast-paced environment where your organization and follow-through make a visible difference. Our Values in Action As a community organization, we strive to serve our members and the broader community with purpose and integrity. We are looking for an individual who aligns with our core values and brings them to life through their work. Lead We are strategic thinkers with bold ideas. We create clarity, take initiative, and act as catalysts for positive community change. Innovate We are curious and open-minded. We seek better systems, smarter processes, and thoughtful improvements that support our people and mission. Engage We show up, listen closely, and participate in meaningful conversations. We value collaboration, inclusivity, and strong relationshipsinternally and externally. Impact We are solution-oriented and relentlessly optimistic. We work together to solve challenges and strengthen the community we serve. Your Impact By supporting the CEOs focus, preparation, and follow-through, you will strengthen governance, improve responsiveness to community partners, and help ensure the Chambers leadership can operate proactively rather than reactively. Join Us If youre someone who enjoys bringing structure, clarity, and momentum to a fast-paced environmentand you want your work to have real community impactwed love to hear from you. Join us in helping build a stronger, more connected business community in Eugene. Equal Employment Opportunity Statement The Eugene Area Chamber of Commerce provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type because of race, color, religion, sex, gender identity, sexual orientation, pregnancy, national origin, age, disability, genetic information, or any other characteristic protected by federal, state, or local laws. Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every qualification. We are most interested in finding the best candidate for the job, and that candidate may come from a less traditional background. We may consider an equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications.

Full-time Description This role is for you if… You're the kind of person who finishes the loop, not just starts the task. You can juggle details without dropping the ball, keep things polished and professional, and you're energized by being the go-to person who makes an office run smoothly. Do you… Love turning messy, real-life details into clean lists, trackers, and follow-through? Stay calm when priorities shift and requests come in fast? Take pride in professional, polished output - especially printed materials, packets, and client-facing documents? If so, keep reading. Role Overview We're hiring an Executive Assistant & Office Coordinator to support RELA's leadership team and keep our Boise office operations running smoothly. This is an assistant/support role - you'll coordinate with department owners (HR/recruiting/compliance, accounting/finance, scheduling leaders) and help get work done, documented, and followed through. You are not the primary owner of HR, accounting, or scheduling - but you are expected to be a dependable Boise-based operator who helps keep things moving and closes loops. Executive & Leadership Support Manage calendars, meetings, agendas, and follow-ups. Draft professional emails and internal communications. Track action items and deadlines; drive tasks to completion. Support special projects, research, and miscellaneous “make this happen” requests. Boise Office Operations (The “Office Glue”) Be the Boise point of contact for walk-ins/visitors and interpreter support. Keep the office organized and running; supplies, facility needs, vendor coordination. Coordinate logistics for on-site meetings, interpreter training, and orientation. Handle mail/shipping and secure document handling. Maintain clean digital/physical filing and documentation standards. Translation Coordination Own translation projects end-to-end: intake, requirements gathering, quoting inputs, and delivery timelines. Assign work to the right translator/reviewer, track progress, and keep stakeholders updated. Review final deliverables for completeness and client-ready formatting/polish; coordinate revisions when needed. Deliver the final product to clients professionally and on time; maintain a clean translation log/status tracker. Ensure translation billing details are complete and hand off clean documentation for invoicing. Coordinate certified/notarized translation needs when applicable. Print Production & Polished Materials (This matters here) Print, laminate, trim, and distribute badges and OPI/VRI cards cleanly and consistently. Produce professional office/client-facing materials (signs, packets, handouts). Apply strong visual attention to detail: alignment, margins, spacing, borders, color, consistency. Update simple materials using templates (e.g., Canva, Word/PowerPoint layout, PDF tools). You can reliably produce clean, aligned, consistent badges/cards/packets (not crooked, not off-center, not sloppy) Finance/Billing Support (Non-Accounting) Receive and record client payments (checks). Prepare/coordinate deposits and deposit documentation (audit trail). Send confirmations/supporting docs to accounting for recordkeeping. Support invoice inputs and routing (details, PO numbers, job references, translation vs interpreting). Assist with collections support (tracking, documentation, follow-up). Chase clarifications on time/actuals mismatches and invoice exceptions. Compliance & Onboarding Support (Assist HR Team) In-person Boise support for interpreter onboarding and document collection/scanning. Track and follow up on compliance requirements and escalate at-risk deadlines. Keep interpreter files accurate, current, and clean (no duplicates/outdated docs). Support status changes and ensure updates “stick” across tools (as directed). Operations Follow-Up Engine Maintain action-item and open-loop trackers. Send clear status updates so leadership doesn't have to chase people. Coordinate across teams to ensure Boise-side steps are completed and documented. Light Phone Coverage / Scheduling Support (Backup Only) Triage overflow calls and route correctly while capturing key intake details. Perform simple scheduling support tasks only when delegated (confirm availability, send templates, update notes). What Success Looks Like (90-Day Win) Leadership feels a real reduction in mental load because follow-ups and tracking are handled. Boise office looks and feels organized, welcoming, and reliable. Printed materials (badges/cards/packets) look consistently professional. Tasks don't stall - work moves forward with clear documentation and closed loops. The Fine Print Position: Executive Assistant & Office Coordinator Status: Full-Time (35+ hours/week), Non-exempt (W-2). Work Location: In-office position at our Boise office. Compensation: $22-$25/hour depending on experience. Probation: 90-day introductory period with performance review. Schedule: 35-40 hours per week, Monday-Friday between 9:00 AM-5:30 PM & occasional needs on weekends & evenings. 30-minute paid lunch. How to Apply Send your resume and a brief cover letter. If you want to stand out, include a short note answering: 1. Why you're a great “follow-up engine.” 2. A time you built a simple tracker/process that made work easier. 3. Optional: attach a sample of your work (a flyer, one-pager, checklist, or any printed/visual piece you're proud of). About RELA RELA Language Professionals provides interpretation and document translation services in over 80 languages, facilitating communication in healthcare and other community, business and legal settings, by enabling language access for Limited English Proficient individuals in our communities while simultaneously helping our clients effectively reach, serve, communicate seamlessly and foster understanding with each other through our interpreters and translators. We support our language professionals by providing professional work opportunities for them to serve their local communities and foster a supportive network for language professionals to excel in their skills and careers with ongoing professional development. Requirements What You'll Need Experience & Skills 2+ years of administrative support, office coordination, or executive support. Strong written communication and professional judgment with confidential information. Excellent organization, follow-through, and “finish what you start” discipline. You can reliably produce clean, aligned, consistent badges/cards/packets (not crooked, not off-center, not sloppy) Must-Have Traits Calm under pressure, resourceful, and solution-oriented. Warm, professional, and confident with walk-ins and phone interactions. High ownership, low ego - accountable and reliable. Strong attention to detail, including visual/presentation polish. Nice-to-Have Canva/basic design/layout comfort. Notary Public (Idaho) or willingness to obtain within an agreed window. Experience in fast-paced, high-growth environments. Salary Description $22 - $25 / hr depending on experience/credentials

Job Description The Opportunity This role starts as a Project/Office Administrator and is designed to grow into a true Executive Administrator as the company expands. You'll be the connective tissue across owners, field teams, subs, and clients. In the near term, that means driving day-to-day project and office operations. Long term, you'll help protect executive time, refine systems, and build out the administrative backbone of the business. This is a fit for someone who: Likes to build systems, not just “do tasks” Enjoys wearing multiple hats in a growing small business Is curious about automation, AI tools, and smarter workflows Wants a long-term home where they can grow with the company Key Responsibilities Project & Office Administration Support project set-up, documentation, and closeout (contracts, COIs, permits, change orders, etc.) Track invoices, pay applications, and basic job cost-related admin (routing, approvals, follow-up) Maintain organized digital and physical files for projects, vendors, and clients Handle incoming calls, mail, and general office coordination; route items to the right person quickly Executive & Owner Support Triage owners' inboxes and highlight what actually needs their attention Own calendar management, meetings, and basic travel coordination Draft and polish emails, client updates, and internal communications for owner review Protect focus time by filtering requests, setting expectations, and organizing priorities Workflow, Systems & Automation Map how admin work currently flows: from emails and invoices to approvals, payments, and follow-through Spot friction, delays, and repeat issues in existing workflows and recommend improvements Use tools like AI, templates, and basic automations to reduce repetitive work across email, scheduling, and documentation Periodically audit admin workflows and systems for accuracy, time savings, and clarity Operational Gatekeeping Act as the first filter for incoming requests: should this be automated, delegated, scheduled, or escalated? Help build simple SOPs so recurring tasks don't bounce back to the owners Keep admins, field staff, and owners aligned on what is urgent vs. important Core Competencies The right person brings a mix of: Administrative Workflow Understanding Sees the full path of a process (e.g., invoice intake → approval → payment → filing) Can track and manage workflows even if they aren't doing every step Notices where things typically stall or get messy AI & Automation Competency Uses tools like ChatGPT and other AI platforms to draft emails, summarize notes, and build light SOPs Asks, “How can this be automated?” before defaulting to manual work Interested in staying current on basic productivity and automation tools Executive Time Protection & Operational Gatekeeping Filters inputs so the owners focus on the few things that truly need their involvement Knows how to say “not now” gracefully and reroute requests Organizational Design Mindset Thinks in systems, not individual tasks Wants to build structures that run smoothly with minimal owner involvement Industry Familiarity (Nice to Have) Background in construction, trades, or residential remodeling is helpful but not required Comfortable working with subs, suppliers, and clients in a project-based environment Ideal Background 3-7+ years in administrative roles (project admin, office admin, coordinator, EA, or similar) Experience in construction, trades, field services, or another project-based business is required. Strong written and verbal communication; can draft clear, concise, professional messages High comfort with technology: email, calendars, shared drives, task tools, and AI platforms Track record of making things simpler, faster, and easier for leadership teams High integrity, discretion, and maturity in handling sensitive information