Executive assistant jobs in Cape Coral, FL - 86 jobs

Provide administrative support to facility management to ensure efficient operation of the facility. Support managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Effectively communicate via phone and email ensuring that all duties are completed accurately, delivered with high quality and in a timely manner. Attend meetings and take accurate minutes. May responsible for accurate and timely physician credentialing. May direct and lead the work of others. May manage and coordinate administrative programs and office activities. Create spreadsheets, manage databases and prepare presentations, reports and documents as needed. Answer telephones and take messages or transfer calls. May cover the reception desk when required. Calendar management, schedule appointments, update calendars and arrange staff meetings Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. null

Are you organized, detail oriented, and ready to play a key role in the success of a dynamic property management company? Join Associa as an Administrative Assistant and contribute to the efficient operations of our growing portfolio. We are seeking Administrative Assistant, Property Management, Administrative, Operations, Assistant, Community Manager

WHAT YOU WILL BE DOING: Executive & Administrative Support Manage executive calendars, schedule appointments, and coordinate meetings Support Executive Team meetings and leadership communications, including memos and presentations Arrange travel and conference logistics for leadership Records, Compliance & Governance Maintain records, policies, procedures, contracts, and legal files Gather affidavits for Ad Valorem Tax Exemptions and track contractor Certificates of Insurance Attend and record minutes for Board and Healthcare Quality Assurance and Improvement (QAPI) meetings as needed Operations & Coordination Serve as a key point of contact for residents, families, staff, and external partners Purchase office supplies and manage inventory Provide Notary Public services to residents and team members Manage PTO calendars and upload annual performance reviews for direct reports to the VP of Operations WHAT WE ARE LOOKING FOR: Genuine compassion for older adults and a strong service mindset Strong organizational, communication, and multitasking skills High level of professionalism, discretion, and attention to detail Self-motivated with the ability to independently manage projects Clear, confident written and verbal communication, including public speaking when needed Creative, solutions-oriented thinker Effective time management skills to balance priorities Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) Experience supporting executives in healthcare, senior living, or complex organizations preferred Notary Public certification or willingness to obtain WHAT WE OFFER: Attractive compensation and access to wages before payday Comprehensive benefits package: medical, dental, vision, life, short- and long-term disability Continuing education opportunities Tuition Reimbursement Partnership discounts through local colleges Generous Paid Time Off program Retirement plan with 6% company match FREE salad bar and homemade soups daily Milestone gifts FREE telemedicine for family members FREE employee clinic sick visits Referral bonus opportunities WE ARE: A beautiful 60-acre Life Plan Community, or CCRC, that offers senior living at the highest level of independence - with unmatched amenities, fine dining, and refined décor - as well as a full continuum of care that includes Independent and Assisted Living, Memory Care, Long-Term Care and Rehabilitation. Cypress Cove enjoys a resident-staff rapport that is engaging and friendly. As much as our residents LOVE to live here, YOU will LOVE to work here! EOE/Drug Free & Tobacco Free Workplace https://info.flclearinghouse.com

Job Description Are you hard-working and detail-oriented? Love systems, processes, and procedures? Enjoy a fast-paced work environment with lots to do? Love serving people and checking things off your to-do list? Are you someone who consistently goes above and beyond to do a great job and deliver great customer service? Ready to join the exciting world of real estate? We should probably talk! An Executive Assistant is needed for a top-ranking real estate team in the Fort Myers area. With the help of this individual, the agents are hoping to focus more on selling real estate and much less on the back-end and daily administrative tasks. We are looking for an exceptional, in-office candidate who is willing to go above and beyond, just like other members of the team. The ultimate goal of this hire is to bring on a true “ace” Executive Assistant who can help streamline operations, strengthen systems, and ultimately help the team double its business by freeing up the owners' time. The ideal candidate may have a background in real estate; however, this is not a requirement. The candidate should have a proven (or clearly demonstrated) ability to create, implement, and follow systems and procedures in an office environment. This person will have a strong sense of urgency, excellent problem-solving skills, and must genuinely enjoy to-do lists, checklists, and taking ownership of responsibilities. The ideal candidate works well with minimal supervision and is eager to grow into more responsibility and leadership within the team. Compensation Salary Range: $50,000 - $60,000 Paid Time Off (PTO) Bonuses: Considered after 6 month period Growth potential Compensation: $50,000 - $60,000 yearly Responsibilities: This person's primary responsibilities include, but are not limited to: Assisting and supporting the owner(s) in all business and personal areas needing assistance Taking over full Transaction Coordination (TC) from contract to close, ensuring accuracy, deadlines, and a smooth client experience Maintaining and organizing database management systems Transitioning and managing the team's database within a professional CRM (e.g., BoldTrail, KV Core) Supporting newsletters, client events, and outbound communication (telethons, follow-ups, etc) Screening and directing phone calls; distributing correspondence Handling requests and queries appropriately Scheduling meetings and appointments Producing reports, presentations, and briefs Assisting clients and ensuring an extraordinary client experience Managing day-to-day office operations Tracking expenses accurately and assisting with budgets Lead management assistance Marketing listings, the business, and the team through social media and other channels Supporting consistent marketing efforts, including content coordination and execution Helping clients through the closing process Building and maintaining systems, processes, and procedures Assisting with the creation of an operations manual and employee handbook (Eventually) hiring, training, and holding team members accountable This person will LOVE checklists, paperwork, systems, and seeing things run smoothly Qualifications: Outstanding organizational skills Strong attention to detail Highly focused, reliable, dependable, and accountable Growth-minded with strong problem-solving abilities (this is critical) Tech-savvy; up-to-date with office technology and able to learn new systems quickly Comfortable with computers, CRMs, and social media platforms (Instagram, Facebook) Experience with design tools such as Canva is a plus Ability to multitask and prioritize daily workload; able to manage multiple projects at once Able to work independently and manage time effectively Effective interpersonal skills, including excellent written and verbal communication Discretion and confidentiality Strong customer service mindset Real estate experience preferred but not required Social media experience preferred Comfortable handling strong personalities Must have a CAN and WILL DO attitude and be fully dedicated to the team Must live within a 30-minute commute of the Fort Myers office About Company At The Furbay Team, real estate is about more than buying and selling homes; it's about delivering a smooth, thoughtful, and reliable experience for every client. As part of Experience Real Estate Group, the team is committed to serving its clients with care, responsiveness, and attention to detail at every stage of the process. The Furbay Team is collaborative, motivated, and growth-minded, with a strong focus on professionalism and accountability. They believe that a well-run business behind the scenes creates better outcomes for clients and a better experience for the team as a whole. Each team member plays an important role, and success is built through clear communication, trust, and shared responsibility. With a fast-paced environment and a supportive, down-to-earth culture, The Furbay Team takes pride in doing great work, supporting one another, and continuously improving how they serve their clients and their community.

We are seeking a highly organized and resourceful Personal Assistant to support the CEO in both professional and personal tasks. This role requires a local candidate who is deeply familiar with the Naples, FL area and can confidently manage daily errands, social media activity, and provide reliable transportation using their own vehicle.Key Responsibilities Transportation & Scheduling: Drive the CEO to appointments, meetings, and events using your own reliable vehicle. Manage daily schedules, including coordinating personal and professional commitments. Social Media Support: Assist in managing and posting content to the CEO's personal Instagram account. Capture photos, videos, and stories that align with the CEO's brand and lifestyle. Maintain social media calendar and ensure timely updates. Errands & Household Support: Handle personal errands including grocery shopping, dry cleaning, returns, etc. Assist with home-related tasks such as deliveries, vendor coordination, and light organization. Pet Care (As Needed):Assist with the care of a small dog, including walks, feeding, or transport to grooming appointments, as needed. Administrative Tasks: Maintain confidentiality and exercise discretion with sensitive information. Support the CEO with personal correspondence, appointment setting, and occasional travel planning. Qualifications: Must be located in Naples, Florida and have extensive knowledge of the local area. Valid driver's license and access to a reliable vehicle (mileage & maintenance reimbursed). Previous experience as a personal assistant or in a similar role preferred. Tech-savvy with strong knowledge of Instagram (posting, reels, stories, captions). Excellent communication, organization, and time management skills. Discreet, trustworthy, and able to handle personal matters with professionalism. Perks & Benefits: Paid Time Off (PTO) Birthday Off (paid!) Generous Holiday Schedule Exposure to high-end, inspiring interior design projects Medical, Dental, and Vision Insurance Collaborative and creative work environment Occasional travel and behind-the-scenes access to design reveals We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

* Under the management of the Director of Adult Community Services * Employee serves as initial point of contact between the public and the staff of the CBHC Community based Programs, including but not limited to; TFC, Adult Case Management, Dietary, and S.H.A.R.E. Spot. * Employee assists in relations with the caregivers, clients, and personnel * Administers the office during business hours; and facilitates caregiver billing, stipends, and other necessary financial functions including maintaining the cash drawers for TFC and Dietary Programs. * Employee must have excellent organizational skills. * Ability to assume responsibility with minimum supervision. * Ability to remain calm in crisis situations. * Writing skills with the ability to produce articulate and professional documents as assigned. * Ability to deal professionally, courteously and efficiently with consumers and other persons. * Maintains medical records of patients served in TFC/Adult OP CM programs. * Position primarily entails work with adult caregivers and chronically mentally ill adults over the age of 18. * Will complete AHCA & AFCH Provider Core Training within six (6) months of employment. Benefits Full-time * Dental, vision, health, and life insurance. * Employee Assistance Program (EAP). * Employer sponsored contribution to Health Savings Account (HSA), with qualifying insurance plan. * Paid Time Off (PTO). * 11 paid holidays. Must meet eligibility requirements * 403b Retirement Plan, with 9% employer contribution for those who meet eligibility requirements. * Tuition reimbursement, Public Service Loan Forgiveness (PSLF) eligible, and Health Resources and Services Administration (HRSA) loan repayment eligible for qualifying staff

To perform this job successfully, an individual will provide high-level administrative and organizational support to senior executives, managing their schedules, coordinating travel, and drafting documents. Key responsibilities include maintaining confidentiality, managing communications, planning meetings, preparing reports, and assisting with special projects to ensure the executives can focus on core responsibilities and organizational goals. The Executive Assistant must demonstrate an ability to anticipate needs, identify process improvements, implement efficient administrative systems and demonstrate competency in each of Avow's core values. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Job Summary: The Executive Assistant will provide a wide range of operational support to the President & CEO, Chief Financial Officer, Chief Clinical Officer, and Chief Compliance Officer including the coordination of activities with internal and external parties. This position requires analytical skills as well as experience with administration, communication and internal and external relations. This role requires discretion, initiative, professionalism, and the ability to handle multiple priorities with accuracy and confidentiality. Job Duties: Calendar & Meeting Management • Plans, schedules, and manages activities using Microsoft Outlook/Office 365 and other applicable tools. • Exercises sound judgment in scheduling meetings, managing multiple requests, and resolving calendar conflicts promptly. • Coordinates internal and external meetings, ensuring agendas, materials, and logistical arrangements are in place. Communication & Correspondence • Serves as a primary point of contact between executives, staff, vendors, clients, and stakeholders. • Manages incoming and outgoing correspondence, ensuring timely and appropriate responses. • Answers and screens phone calls professionally, takes accurate messages, and follows up as needed. Administrative Support • Prepares, edits, and formats reports, presentations, and other documents, ensuring they are accurate and professionally presented. • Maintains confidentiality and exercises discretion in all interactions and communications. • Performs general administrative tasks, including filing, copying, scanning, and data entry, as needed. Travel & Logistics • Coordinates complex travel arrangements for executives, including flights, accommodations, ground transportation, and itineraries. • Ensures the most efficient and cost-effective travel options are secured. Event Planning & Hospitality • Assists in coordination of logistics for executive and Board-level meetings and events. • Greets visitors professionally; ensures hospitality needs are met. Problem Solving & Initiative • Proactively identifies and resolves administrative or scheduling issues. • Demonstrates a high level of initiative, flexibility, and resourcefulness in performing day-today responsibilities. Other Duties • Supports special projects and performs other duties as assigned in support of executive and organizational needs. Core Values: Integrity: We are honest, hardworking professionals driven solely by the well-being of our patients and their loved ones and the community we serve. Education: We believe it is important not only to serve the community but to educate community members about our services and the role we play at the end of life. Innovation: We embrace change and are always looking at creative ways to solve problems and serve our population. Collaboration: We know we cannot achieve everything we want without working hand-in-hand with each other with our healthcare partners and with the community. Celebration: We believe in the importance of celebrating life and relationships. Qualifications Education and / or Experience: Associate's degree; or four to five years' experience as an Administrative Assistant/Executive Assistant to a member of a senior leadership team; or equivalent combination of education and experience. Proven experience as an executive assistant with exemplary organizational, planning and time management skills. Certificates, Licenses, Registrations: Administrative Professional Certification preferred. Florida Notary Public required within six months of hire. Computer Skills: Proficiency in office software and technology to create documents, manage databases, and facilitate communication including knowledge of Microsoft Office Suite (Outlook Word, Excel, PowerPoint, Teams, Co Pilot) as well Android and Apple devices and applications, and typing skills with ability to type 60 words per minute. Language Skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or government regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from executives, board members, staff, and the general public. Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to create and interpret statistical analysis. Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Physical Demands: (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.) While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit and use hands to finger, handle, or feel. The employee is occasionally required to stand; walk; reach with hands and arms, and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required for this job include close vision, peripheral vision, and ability to adjust focus. Work Environment: (The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.) The noise level in the work environment is usually moderate. Compensation and Benefits: This is only a summary of our employee benefits; it is subject to change. Medical insurance (PPO) with prescription drug co-pay or HDHP w/HSA Supplemental Benefits (hospital confinement, accident and/or cancer) Dental insurance Vision Insurance Life and accidental death/dismemberment insurance (company paid) Long term care insurance (company paid) Retirement savings plan (TSA/403(b) matching program) Short and long term disability insurance (company paid) LegalShield (identity protection and more) Bereavement leave for family and pets Direct deposit Credit union availability Employee Assistance Program Paid time off Mileage reimbursement In-house continuing education opportunities Discounted membership at local area Fitness Center Tuition reimbursement Other employer-sponsored activities Avow is a Tobacco Free Organization which includes but is not limited to cigarettes, electronic cigarettes, vaping, cigars, cigarillos, pipes, chewing tobacco, snuff, dip, and loose tobacco smoked via pipe or hookah. And due to the above, Avow will only hire Nicotine Free individuals. All applicants offered a position are required to complete a screening through the Clearinghouse. For more information, click here *********************************

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: * Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. * Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. * Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. * Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. * Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. * Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. * Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. * Sets up meetings for Board Approval process. * Keeps packages updated with new memos and policies as required. * Prepares any resident information packages that require Board approval, (i.e., Architectural Modification). * Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. * Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. * Follows safety procedures and maintains a safe work environment. * Demonstrates excellent customer service, communication, and time management skills. * Proofreads the monthly newsletter, assists with weekly communication. * Maintains daily log, records, and forms. * Monitors and controls access to the building. * Greets and directs residents, guests, and invitees. Skills & Qualifications: * Associates degree with concentration in business preferred, or equivalent combination of education and experience. * Three (3) to Five (5) plus years of related work experience. * Computer literacy: Intermediate proficiency in Microsoft Windows software. * Must possess strong administrative background. * Strong working knowledge of customer service principles and practices. * Excellent interpersonal, office management and communications skills. * Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: * Physical demands include ability to lift up to 50 lbs. * Standing, sitting, walking and occasional climbing. * Required to work at a personal computer for extended periods of time. * Talking on the phone for extended periods of time. * Ability to detect auditory and/or visual emergency alarms. * Ability to work extended/flexible hours, weekend, and attend Board meetings as required. Schedule: Monday through Friday, 8:30am - 5:00pm What We Offer: As a full-time non-exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and Vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $22.00 - $25.00 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. #LI-MC1 Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics. Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company. Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a "reasonable accommodation," as defined under applicable disability laws, may make a request through our designated contact channel national_****************************. Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_****************************; we will respond in accordance with Local Law 144, within 30 days.

Typical duties may include but are not limited to: * Provides comprehensive administrative support to the Center Director, including managing calendars, drafting correspondence, preparing reports, and coordinating travel arrangements and reimbursements. * Drafts, edits, and prepares documents, spreadsheets, newsletters, contracts, and promotional materials. * Creates, organizes, and maintains filing systems, workflows, and unit records. * Maintains office supply inventory and serves as the unit contact for vendors, equipment, space, and facility-related issues. * Manages updates to center web pages and collaborates with FGCU web personnel as needed. * Serves as the primary point of contact for the center, responding to inquiries via email, phone, mail, and in person. * Provides accurate information regarding policies, procedures, and program operations; responds to routine and moderately complex questions. * Supports daily operational needs, including reception duties and communication with families, staff, and campus partners. * Coordinates the scheduling and communication for parent/teacher conferences and provides follow-up as needed. * Prepares, reviews, and inputs human resources documents and data in accordance with FGCU processes. * Performs data entry, maintains updated lists and records, and assists with mailings. * Assists in completing annual VPK and School Readiness contracts with the Early Learning Coalition of Southwest Florida. * Works in early childhood classrooms as needed to support ratios, supervision, and continuity of care. * Utilizes the ProCare software system to support billing, enrollment, waitlist management, attendance, and other program functions. Other Duties: * Performs other job-related duties as assigned. * May assist in planning, coordinating, or supporting center events. Additional Job Description Required Qualifications: * This position requires a high school diploma and four years of full-time experience directly related to the job functions. * Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Access, and Outlook). * 45 clock-hour childcare training as required by the Department of Children and Families. Training must begin and be completed within 30 days of hire. * An additional 9 school readiness training as required by the Department of Children and Families. Training hours completed within 30 days of hire. * CPR certified within 90 days of hire. * First Aid certified within 90 days of hire. * Any appropriate combination of relevant education, experience, and/or certifications may be considered. Preferred Qualifications: * Work experience in a higher education setting. * Experience with Workday. Knowledge, Skills & Abilities: * Ability to Complete the DCF 45-hour childcare training. * Ability to Complete the DCF 9-hour school readiness training. * Ability to Complete CPR training. * Ability to Complete First Aid training. * Knowledge of general office procedures. * Excellent interpersonal, verbal and written communication skills. * Strong organizational skills and an ability to prioritize and complete simultaneous projects within deadlines. * Skill in completing assignments accurately and with attention to detail. * Ability to operate office equipment. * Ability to operate personal computers with proficiency and learn new applications and systems. * Ability to work successfully as both a member of a team and independently with minimal supervision. * Ability to interact in a professional manner with staff, faculty, students, and the community in a service-oriented environment. * Ability to think critically and make clear, well-reasoned and timely decisions. * Ability to apply general rules to specific problems to produce answers that make sense. * Ability to adapt quickly to changing situations and environments. * Ability to add, subtract, multiply, or divide quickly and accurately. * Ability to understand and follow directions. Pay Grade 13 This position is partially grant funded with anticipated refunding. Although renewal of grant is expected, position is contingent upon renewal of grant. FGCU is a State University System of Florida member and an Equal Opportunity and Equal Access employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status.

JOB PURPOSE The Administrative Assistant provides critical leadership support to the Program Manager and Disaster Case Management staff through administrative excellence, ensuring accuracy, timeliness, and compliance. This role is responsible for maintaining organizational efficiency by managing payroll, reporting, records, communications, and logistics while modeling professionalism, accountability, and client-centered service. Qualifications ESSENTIAL JOB RESPONSIBILITIES Payroll, Timekeeping & Expense Reporting · Track and manage overall payroll systems to ensure compliance and timeliness. · Receive, enter, and manage time submissions; ensure staff timesheets are submitted for signature on schedule. · Manage mileage submissions, ensuring all forms are accurate and routed for signature before submission. · Complete and submit Concur expense reports in compliance with accounting deadlines and policies. KPI: Ensure 100% on-time submission of payroll, timesheets, mileage, and Concur reports each cycle with error rate below 2%. Administrative Support & Communication · Answer and route calls, emails, and correspondence promptly and professionally. · Draft, proofread, and distribute documents, reports, and correspondence. · Provide scheduling support for Program Manager and leadership staff, ensuring meetings are coordinated efficiently. KPI: Respond to all staff or client inquiries within 24 hours; maintain zero scheduling conflicts; ensure 100% of administrative requests are completed by agreed deadlines. Records & Compliance Management · Maintain legal, financial, and program records with accuracy and confidentiality. · Ensure filing systems (digital and physical) are up-to-date, accessible, and compliant with organizational and contractual requirements. · Support contract repository, policies, and procedure updates. KPI: Maintain 100% accuracy in records filing and retrieval; complete monthly compliance checks on program files. Logistics, Errands & Office Operations · Pickup and distribute mail and documents to/from corporate. · Run general errands to support staff, vendors, and clients. · Track and distribute office keys, maintain supply levels, and ensure office systems operate smoothly. KPI: Complete all errands within scheduled timeframes; achieve 95% staff satisfaction rating on logistical and office support. Meeting & Event Support · Prepare agendas, materials, and minutes for monthly program and staff meetings. · Coordinate, set up, and break down meeting spaces (furniture, technology, supplies, refreshments). · Manage logistics for trainings and events, including ordering food, beverages, and materials as needed. KPI: Ensure 100% of meetings are fully set up at least 15 minutes prior to start time; achieve 95% satisfaction feedback from staff and leadership on meeting coordination and support. Leadership Through Administrative Excellence · Anticipate the needs of Program Manager and staff, proactively identifying ways to increase efficiency. · Support cross-department collaboration by ensuring communication flows smoothly across teams. · Act as the administrative lead in ensuring professionalism and organizational consistency in all documents, interactions, and reports. KPI: Document at least 2 process improvements per quarter that streamline workflow or reduce administrative errors. Other Duties · Perform additional administrative responsibilities as assigned in support of program success. KPI: Maintain 100% completion of special assignments by deadlines. Mission-Driven Service · Demonstrate exceptional customer service and servant leadership in all actions by prioritizing the child, family, Veteran, or client first, in support of the mission to “Empower people to build better lives for themselves, their families, and their communities.” KPI: Maintain 85% or higher satisfaction feedback from internal staff and external partners on administrative support. ESSENTIAL QUALIFICATIONS EDUCATION: High School Diploma/GED or comparable skill set obtained through experience. EXPERIENCE: 3-5 years administration experience, non-profit experience preferred; 2-3 years' experience in a customer service focused environment. Proficient knowledge of MS Office, Word, Excel etc.; Strong math skills, 10 key-by-touch and proof reading. ATTENDANCE: Must maintain regular and acceptable attendance at such level as is determined in the employer's sole discretion. LICENSES: Driver's License with clear record. VEHICLE: Must have daily use of a vehicle without prior notice. OTHER: Must be available and willing to travel to various locations and with such frequency as the business need dictates. Must pass criminal background checks. Must be available and willing to work nights, weekends, and holidays as required to meet business needs. Must not pose a threat or significant risk of substantial harm to the safety or health of himself/herself or others. Endeavors has a longstanding practice of providing a work environment that is free from all forms of employment discrimination, including harassment, because of race, color, sex, gender, age, religion, national origin, marital status, sexual orientation, gender identity, genetic information, disability, military or veteran status, or any other characteristic protected by law. We recruit, hire, employ, train, promote, and compensate individuals based on job-related qualifications and abilities. Endeavors also provides reasonable accommodation to qualified individuals with disabilities or based on a sincerely held religious belief, in accordance with applicable laws. If you need to inquire about an accommodation, or need assistance with completing the application process, please email **************** or speak with your recruiter. Endeavors is dedicated to offering reasonable accommodations for individuals with disabilities. If you are a qualified candidate with a disability and need help submitting your application online, please reach out to us at ************************. If you are chosen for an interview, we will provide further details on how to request accommodations for the interview process.

Ready for your next career opportunity? Look no further, The Mouse is looking to hire you! At Northwest, we believe in investing in our team just as much as we invest in our customers. Founded on values of honesty, integrity, and excellence, our company has grown from a family of 2 to over 1,000 dedicated team members across Georgia, Alabama, Tennessee, South Carolina, North Carolina, and Florida. These core values remain at the heart of everything we do. Whether you're experienced or not, we offer comprehensive training to help you succeed! Ready to take the next step in your career? Apply in minutes from your mobile phone! Starting Hourly Rate $17 Responsibilities With Northwest, not only do you experience a fun work environment but also one that cares about your growth and goals. Come explore what extraordinary career is waiting for you with The Mouse! Benefits including a 401(k) with a company match. But it's more than that. It's serving our communities. It's having your teammates' backs. It's going above and beyond and making a difference. We step in and step up when people have problems they can't fix, and they need the pros. We crush their pest problems and lift their spirits. Back to you. Are you a hard worker? Can you follow direction, handle stress, and multitask? Are you organized, friendly, and motivated to succeed? That's a great place to start. Why you will love being an Administrative Professional at Northwest: * A role that matters: As an Administrative Professional, you'll be the critical link between our customers and service professionals. Your contributions keep our operations running smoothly! * Rewarding benefits: Enjoy a competitive salary, comprehensive benefits including a 401(k) with a company match, and much more. * Growth opportunities: At Northwest, we care about your career journey and will support your development along the way. * Making a difference: It's not just about solving pest problems - it's about making people's lives better. As part of our team, you'll help create healthier living and working environments. Your Job Duties Will Include: * Manage inbound calls and emails, assisting customers with needs like payments, scheduling, and conflict resolution. * Document customer accounts and ensure all paperwork is completed accurately and promptly. * Coordinate and prepare monthly service routes for our professionals, ensuring schedules are correct and ready to go. * Handle additional tasks and projects as needed to support the team. * Collaborate with internal teams, including administrative associates, sales, service professionals, and management to ensure top-tier customer service. * Foster consistent communication with customers, ensuring their needs are always met. What We Expect From You: * Adhere to the NORTHWEST WAY upholding the highest standards of professionalism and customer care. * As a Northwest teammate, you'll act as a brand ambassador-representing our values and image with every customer interaction. What We Offer * Starting Hourly Rate $17 * A comprehensive benefits package including medical, dental, vision, maternity, and life insurance. * 401(k) plan with company match, employee stock purchase plan. * Paid vacation, holidays, and sick leave. * Employee discounts. * Industry-leading, quality training program. Why Choose Northwest Exterminating? You've seen our iconic "Mouse" on billboards and trucks around town - now, you can be a part of the team! Competitive compensation, benefits, and top-tier training are just the beginning of your career with Northwest. With over 70 years of experience and continuous growth across the Southeast, we offer a stable work environment to advance your career. Recognized as one of Atlanta's Top Workplaces, Northwest's family-oriented culture ensures you feel welcome and supported. Come join us in creating extraordinary opportunities for yourself! Qualifications What You Need to Succeed: * High School Diploma or equivalent required * No experience necessary! * Must be at least 18 years of age * Proficiency in Microsoft Office tools such as Word, Excel, and PowerPoint Northwest is an Equal Opportunity / Protected Veterans / Individuals with Disabilities Employer #NWEST830IND What You Need to Succeed: * High School Diploma or equivalent required * No experience necessary! * Must be at least 18 years of age * Proficiency in Microsoft Office tools such as Word, Excel, and PowerPoint Northwest is an Equal Opportunity / Protected Veterans / Individuals with Disabilities Employer #NWEST830IND With Northwest, not only do you experience a fun work environment but also one that cares about your growth and goals. Come explore what extraordinary career is waiting for you with The Mouse! Benefits including a 401(k) with a company match. But it's more than that. It's serving our communities. It's having your teammates' backs. It's going above and beyond and making a difference. We step in and step up when people have problems they can't fix, and they need the pros. We crush their pest problems and lift their spirits. Back to you. Are you a hard worker? Can you follow direction, handle stress, and multitask? Are you organized, friendly, and motivated to succeed? That's a great place to start. Why you will love being an Administrative Professional at Northwest: * A role that matters: As an Administrative Professional, you'll be the critical link between our customers and service professionals. Your contributions keep our operations running smoothly! * Rewarding benefits: Enjoy a competitive salary, comprehensive benefits including a 401(k) with a company match, and much more. * Growth opportunities: At Northwest, we care about your career journey and will support your development along the way. * Making a difference: It's not just about solving pest problems - it's about making people's lives better. As part of our team, you'll help create healthier living and working environments. Your Job Duties Will Include: * Manage inbound calls and emails, assisting customers with needs like payments, scheduling, and conflict resolution. * Document customer accounts and ensure all paperwork is completed accurately and promptly. * Coordinate and prepare monthly service routes for our professionals, ensuring schedules are correct and ready to go. * Handle additional tasks and projects as needed to support the team. * Collaborate with internal teams, including administrative associates, sales, service professionals, and management to ensure top-tier customer service. * Foster consistent communication with customers, ensuring their needs are always met. What We Expect From You: * Adhere to the NORTHWEST WAY upholding the highest standards of professionalism and customer care. * As a Northwest teammate, you'll act as a brand ambassador-representing our values and image with every customer interaction. What We Offer * Starting Hourly Rate $17 * A comprehensive benefits package including medical, dental, vision, maternity, and life insurance. * 401(k) plan with company match, employee stock purchase plan. * Paid vacation, holidays, and sick leave. * Employee discounts. * Industry-leading, quality training program. Why Choose Northwest Exterminating? You've seen our iconic "Mouse" on billboards and trucks around town - now, you can be a part of the team! Competitive compensation, benefits, and top-tier training are just the beginning of your career with Northwest. With over 70 years of experience and continuous growth across the Southeast, we offer a stable work environment to advance your career. Recognized as one of Atlanta's Top Workplaces, Northwest's family-oriented culture ensures you feel welcome and supported. Come join us in creating extraordinary opportunities for yourself!

Job DescriptionWe are seeking a highly organized and resourceful Personal Assistant to support the CEO in both professional and personal tasks. This role requires a local candidate who is deeply familiar with the Naples, FL area and can confidently manage daily errands, social media activity, and provide reliable transportation using their own vehicle.Key Responsibilities Transportation & Scheduling: Drive the CEO to appointments, meetings, and events using your own reliable vehicle. Manage daily schedules, including coordinating personal and professional commitments. Social Media Support: Assist in managing and posting content to the CEO's personal Instagram account. Capture photos, videos, and stories that align with the CEO's brand and lifestyle. Maintain social media calendar and ensure timely updates. Errands & Household Support: Handle personal errands including grocery shopping, dry cleaning, returns, etc. Assist with home-related tasks such as deliveries, vendor coordination, and light organization. Pet Care (As Needed):Assist with the care of a small dog, including walks, feeding, or transport to grooming appointments, as needed. Administrative Tasks: Maintain confidentiality and exercise discretion with sensitive information. Support the CEO with personal correspondence, appointment setting, and occasional travel planning. Qualifications: Must be located in Naples, Florida and have extensive knowledge of the local area. Valid driver's license and access to a reliable vehicle (mileage & maintenance reimbursed). Previous experience as a personal assistant or in a similar role preferred. Tech-savvy with strong knowledge of Instagram (posting, reels, stories, captions). Excellent communication, organization, and time management skills. Discreet, trustworthy, and able to handle personal matters with professionalism. Perks & Benefits: Paid Time Off (PTO) Birthday Off (paid!) Generous Holiday Schedule Exposure to high-end, inspiring interior design projects Medical, Dental, and Vision Insurance Collaborative and creative work environment Occasional travel and behind-the-scenes access to design reveals We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Charlotte Behavioral Health Care is seeking a part-time Administrative Assistant to support our Quality Management (QM) Department. This position plays a key role in supporting compliance, accreditation, data tracking, and quality improvement activities across the organization. The ideal candidate is highly organized, detail-oriented, professional, and comfortable working with sensitive and confidential information in a behavioral health environment. Key Responsibilities * Provide day-to-day administrative support to the QM team. * Assist with AHCA, CARF, DCF and other auditing and monitoring activities. * Accurately enter, track and maintain data related to quality and risk events. * Collect, enter, and maintain data for satisfaction surveys. * Prepare and submit required reports. * Support the development of quarterly and annual reports. * Process and track policy and procedure updates. * Prepare meeting agendas and complete meeting minutes. Benefits Must meet eligibility requirements * Employee Assistance Program (EAP) * 403b Retirement Plan, with 9% employer contribution for those who meet eligibility requirements. * Tuition reimbursement, Public Service Loan Forgiveness (PSLF) eligible, and Health Resources and Services Administration (HRSA) loan repayment eligible for qualifying staff.

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: * Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. * Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. * Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. * Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. * Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. * Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. * Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. * Sets up meetings for Board Approval process. * Keeps packages updated with new memos and policies as required. * Prepares any resident information packages that require Board approval, (i.e., Architectural Modification). * Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. * Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. * Follows safety procedures and maintains a safe work environment. * Demonstrates excellent customer service, communication, and time management skills. * Proofreads the monthly newsletter, assists with weekly communication. * Maintains daily log, records, and forms. * Monitors and controls access to the building. * Greets and directs residents, guests, and invitees. Skills & Qualifications: * Associates degree with concentration in business preferred, or equivalent combination of education and experience. * Three (3) to Five (5) plus years of related work experience. * Computer literacy: Intermediate proficiency in Microsoft Windows software. * Must possess strong administrative background. * Strong working knowledge of customer service principles and practices. * Excellent interpersonal, office management and communications skills. * Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: * Physical demands include ability to lift up to 50 lbs. * Standing, sitting, walking and occasional climbing. * Required to work at a personal computer for extended periods of time. * Talking on the phone for extended periods of time. * Ability to detect auditory and/or visual emergency alarms. * Ability to work extended/flexible hours, weekend, and attend Board meetings as required. Schedule: Monday through Friday, 8:30am - 5:00pm What We Offer: As a full-time non-exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and Vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $22.00 - $25.00 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. #LI-MC1 Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics. Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company. Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a "reasonable accommodation," as defined under applicable disability laws, may make a request through our designated contact channel national_****************************. Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_****************************; we will respond in accordance with Local Law 144, within 30 days.

The Administrative Specialist II provides administrative and operational support for the Dendritic Institute, ensuring smooth execution of its projects, events, communications, and reporting activities through administrative support. Typical duties may include but are not limited to: * Serves as a primary public contact, responding to inquiries via email, phone, mail, and in person, and ensure compliance with institute policies and procedures. * Provides advanced administrative support, including managing calendars, scheduling, screening communications, and greeting visitors. * Coordinates travel arrangements, processes reimbursements, and manages related logistics for faculty, staff, and guests. * Prepares, reviews, and processes human resources documents; assists with employment administration, onboarding, payroll certification, and leave tracking in coordination with the HR department. * Supports purchasing and fiscal functions by obtaining quotes, processing purchase orders, maintaining records, reconciling expenditures, and assisting with budget monitoring and fiscal reporting. * Establishes and maintains efficient filing and recordkeeping systems, both electronic and physical, including databases and document workflows. * Drafts and prepares correspondence, reports, presentations, meeting agendas, minutes, and other professional documents. * Coordinates communications between the Director, committees, affiliates, boards, campus partners, and external stakeholders. * Collaborates with campus departments, faculty, and external partners to advance institute goals and support joint initiatives. * Assists in grant application preparation, progress reporting, and funding documentation. * Maintains and updates the institute's website, newsletter, social media channels, and promotional materials. * Organizes and provides logistical support for events, workshops, forums, and guest visits, including registrations and hospitality. * Supports project management by tracking timelines, deliverables, and progress against key performance indicators. * Contributes to student engagement activities and internship coordination. * Oversees office supply inventories and serves as a liaison for space, equipment, and facilities issues. Additional Responsibilities: * Other job-related duties as assigned. Additional Job Description Required Qualifications: * This position requires a high school diploma and six years of full-time experience directly related to the job functions. * Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Access, and Outlook). * Any appropriate combination of relevant education, experience, and/or certifications may be considered. Preferred Qualifications: * Bachelor's Degree from an accredited institution in Business Administration, Communications, Computer Science, or * Three years experience in administrative support or program coordination in higher education, nonprofit, or research settings. * Experience in project management and event planning. * Experience supporting STEM-related teams, projects, or departments. * Experience with Workday. * Project Management certification, such as CAPM or PMP. * Event planning or administrative professional certification. Knowledge, Skills, & Abilities: * Knowledge of general office procedures. * Knowledge of generally accepted accounting procedures and principles. * Excellent interpersonal, verbal, and written communication skills. * Strong organizational skills and an ability to prioritize and complete simultaneous projects when numerous and competing demands are involved. * Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). * Ability to operate personal computers with proficiency and learn new applications and systems. * Ability to use project management tools (e.g., Trello, Asana) and perform basic data analysis. * Ability to use digital platforms including event registration systems, website content management systems (CMS), social media platforms, and reporting dashboards. * Ability to accurately prepare and maintain records, files, and reports. * Ability to work successfully as both a member of a team and independently with minimal supervision. * Ability to interact in a professional manner with staff, faculty, students, and the community in a service-oriented environment. * Ability to collaborate with internal and external partners to complete assignments and advance the institute's goals. * Ability to think critically and creatively, have a high standard of integrity, and be motivated to incorporate best practices into the organizational structure. * Ability to effectively manage the work of others by providing information, guidance, and motivation. * Ability to interpret and apply laws, regulations, policies, and procedures consistently. * Ability to analyze and solve problems, draw valid conclusions, and/or develop appropriate alternatives where applicable. Pay Grade 14

Job DescriptionAbout Us: Do you enjoy connecting with people? Are you the kind of person who loves making someone's day? Would you thrive in a positive, growth-focused environment where your work truly matters? If you said yes , you might be the perfect fit for our team! We're Berman Physical Therapy, a rapidly growing clinic in Naples, FL that specializes in helping people move better so they can avoid surgery and pain pills! Our unique culture is built on passion, positivity, and purpose, and our team is the reason our patients keep coming back and telling their friends. Check us out at **************** to learn more. About This Role: We're looking for an enthusiastic, people-loving Administrative Assistant to help us create a world-class client experience from the very first phone call to the final follow-up. Your mission is simple but powerful: help clients feel seen, supported, and excited to come back. You'll be the first impression for many clients and play a key role in keeping our schedule full, our clients happy, and our reputation growing. You're a great fit if: You're energized by talking to people and making genuine connections You can confidently handle conversations around pricing and scheduling You're organized, proactive, and detail-oriented You want to be part of a fun, mission-driven team that truly changes lives Core Responsibilities: ✅ Create an exceptional front desk experience that feels more like a boutique concierge service than a traditional medical office ✅ Handle inbound calls, schedule appointments, and follow up with leads ✅ Communicate value clearly, overcome objections, and build rapport with new and returning clients ✅ Keep the schedule optimized for efficiency and client satisfaction ✅ Maintain clean records: check-ins, payments, reconciliations, voicemails, and emails ✅ Encourage reviews, testimonials, and word-of-mouth referrals through relationship-building ✅ Support marketing and client retention efforts with thoughtful touches and follow-through ✅ Anticipate client needs and exceed expectations whenever possible What We Value: 💙 Connect Emotionally - Build real relationships, not robotic transactions 🌟 Create a WOW Experience - Go above and beyond for clients at every opportunity 🏠 Create a Family Environment - Make every person feel welcome, supported, and part of our community Compensation & Perks: 💰 $20-$25/hour based on experience 🌴 10 days paid vacation in your first year 🎄 Optional paid week off between Christmas & New Year's 📈 Growth opportunities within the company 🤝 A positive, family-like team culture that you'll actually enjoy being part of Ready to Apply? We're looking for someone who wants more than just a job-you want to be part of something meaningful. Click Apply Now and tell us why you'd be a great fit. We can't wait to meet you! Powered by JazzHR wil Sw00PiV

Charlotte Behavioral Health Care is seeking a part-time Administrative Assistant to support our Quality Management (QM) Department. This position plays a key role in supporting compliance, accreditation, data tracking, and quality improvement activities across the organization. The ideal candidate is highly organized, detail-oriented, professional, and comfortable working with sensitive and confidential information in a behavioral health environment. Key Responsibilities Provide day-to-day administrative support to the QM team. Assist with AHCA, CARF, DCF and other auditing and monitoring activities. Accurately enter, track and maintain data related to quality and risk events. Collect, enter, and maintain data for satisfaction surveys. Prepare and submit required reports. Support the development of quarterly and annual reports. Process and track policy and procedure updates. Prepare meeting agendas and complete meeting minutes. Benefits Must meet eligibility requirements Employee Assistance Program (EAP) 403b Retirement Plan, with 9% employer contribution for those who meet eligibility requirements. Tuition reimbursement, Public Service Loan Forgiveness (PSLF) eligible, and Health Resources and Services Administration (HRSA) loan repayment eligible for qualifying staff. Qualifications High school diploma or equivalent; associate degree or coursework in healthcare administration, business administration, or a related field will be given preference. One (1) year of administrative support experience, preferably in a healthcare, behavioral health, or regulated environment. Familiarity with AHCA, CARF, DCF, or managing entities preferred. Ability to pass a level II Background clearance and drug test. Proficiency in Microsoft Office (Word, Excel, Outlook) and ability to learn internal systems. For more information regarding the Level II Background Screening click here: ********************************

The Isles of Collier Preserve is a premier master-planned community in Naples, Florida, spanning over 2,400 acres of pristine natural beauty. Inspired by the timeless charm of Old Naples, this award-winning development blends luxury living with nature, dedicating more than half of its land to lakes, preserves, and scenic waterways. Residents enjoy an active, outdoor-focused lifestyle with exclusive amenities such as the Isles Club, resort-style pool, fitness center, tennis and pickleball courts, kayaking, hiking trails and the Overlook Bar & Grill overlooking the Cypress Waterway. With over 1,800 coastal-themed homes-including single-family residences, villas, cottages, and coach homes, The Isles of Collier Preserve offers a unique combination of elegance, recreation, and sustainability just minutes from downtown Naples and its world-class beaches. Job Overview: The Landscape Administrator provides a wide range of office support functions to ensure the efficient operation of the Isles of Collier Preserve's landscaping vision, as well as serving as a key link between Landscape Manager, Landscape Specialist, and residents. Your Responsibilities: * Coordinate landscape work orders, schedule service calls, and track progress through completion. * Provide daily administrative support to the Landscaping Manager and Landscaping Specialist. * Performs accurate data entry, maintaining organized filing systems (both digital and paper), generating reports (e.g., work reports, inspection logs), and assisting with tracking information. * Assists with accounts receivable, inputting proposals, processing invoices, tracking payments, and performing basic bookkeeping functions. * Ensures daily work orders from landscaping crews and homeowners are accurately recorded and followed through completion. * Assists in the preparation of the landscape budget * Interacts with residents and assists with solving inquiries and concerns. Differs to the Landscape Specialist and Landscape Manager, when applicable. Skills & Qualifications: * Excellent attention to detail, time management, and the ability to prioritize tasks and manage multiple projects. * Proficiency with Microsoft Office Suite (Word, Excel, Outlook), and Landscaping specific computer applications. Generates requested reports. * Excellent verbal and written communication skills, with professionalism in managing sensitive and confidential resident information. * Ability to work independently or as part of a team and must possess problem-solving skills. * All other duties assigned by Landscape Manager, Landscape Specialist & HOA board * A high school diploma is typically required, with prior administrative or office experience preferred. An associate's degree or higher in a related field. * Familiarity with landscaping services, terminology, and operations can be beneficial, though not required. Physical Requirements: * Ability to lift 30 - 50 lbs. * Work in an upright standing or sitting position for long periods of time. * Reach with hands and arms. * Communicate, receive, and exchange ideas and information by means of the spoken and written word. Supervisory Responsibilities * Plans the activities of and schedules all food production and foodservice sanitation employees to maximize productivity while minimizing labor costs to achieve and improve upon budgetary guidelines. Hires, disciplines, and when necessary, recommends termination of food production and foodservice sanitation employees according to venue guidelines and policies. Schedule: Tuesday - Saturday, 8:30am - 5:00pm What We Offer: As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $26.00 - $28.00 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. #LI-MC1 Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics. Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company. Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a "reasonable accommodation," as defined under applicable disability laws, may make a request through our designated contact channel national_****************************. Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_****************************; we will respond in accordance with Local Law 144, within 30 days.

The Administrative Specialist oversees the day-to-day administrative operations of Advising for the department of University Advising Services. Supervises assigned support staff to fulfill administrative responsibilities of the department. This position supports multiple advising offices within the department. Typical duties may include but are not limited to: * Provides administrative support to include maintaining schedule/calendar, screening telephone communication, greeting and directing visitors, and dealing with administrative problems and inquiries. * Completes transfers, reconciles expenditure transactions, maintains internal accounting records, and other transactional duties related to fiscal administration. * Fulfills purchasing requirements for assigned area, researching items and obtaining price quotes, entering information into university systems, receiving purchase orders, maintaining P-Card information, and reconciling purchases. * Establishes and maintains systems for administration of records for the area, including electronic files, records, and databases. * Supports employment administration and human resources processes, serving as a point of contact with the central HR department. Administers appointment paperwork requirements for department employees. Fulfills administrative requirements for employment searches within area of responsibility. * Tracks and audits department leave records and employee time sheets. Prepares and approves payroll certifications. Reviews and reconciles payroll registers and updates pay distribution. * Arranges and coordinates travel for department staff, faculty, and incoming guests and speakers. * Composes and prepares written documents and correspondence for the office, including memos, letters, presentations, and spreadsheets. * Prepares special spreadsheet reports and presentations as needed. May prepare brochures or update department web site content. * Provides transactional maintenance of funds and accounts for a unit or department. Other Duties: * Other job-related duties as assigned. * Provides administrative support for advising functions such as Orientation, group workshops, recruitment activities, and Transition. * Provides administrative support for multiple advising areas within the department of University Advising Services. Additional Job Description Required Qualifications: * This position requires a high school diploma and four years of full-time experience directly related to the job functions. * Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Access, and Outlook). * Any appropriate combination of relevant education, experience, and/or certifications may be considered. Preferred Qualifications: * Bachelor's Degree from an accredited institution in an appropriate area of specialization. * Work experience in a higher education setting. * Experience with Ellucian Workday, Cognos, and Gulfline. * Work experience in an academic advising-related setting. * Demonstrated ability to perform in a flexible work environment. * Demonstrated ability to transition between multiple workspaces and team environments. Knowledge, Skills & Abilities: * Knowledge of general office procedures. * Knowledge of generally accepted accounting procedures and principles. * Excellent interpersonal, verbal, and written communication skills. * Strong organizational skills and an ability to prioritize and complete simultaneous projects when numerous and competing demands are involved. * Ability to operate personal computers with proficiency and learn new applications and systems. * Ability to accurately prepare and maintain records, files, and reports. * Ability to work successfully as both a member of a team and independently with minimal supervision. * Ability to interact in a professional manner with staff, faculty, students, and the community in a service-oriented environment. * Ability to think critically and creatively, have a high standard of integrity, and be motivated to incorporate best practices into the organizational structure. * Ability to effectively manage the work of others by providing information, guidance, and motivation. * Ability to interpret and apply laws, regulations, policies, and procedures consistently. * Ability to analyze and solve problems, draw valid conclusions, and/or develop appropriate alternatives where applicable. Pay Grade 13