Executive assistant jobs in Cathedral City, CA

Administrative Assistant (Field Secretary) Schedule: Monday-Friday, 8:00 AM - 5:00 PM PST Pay: $25-$28 per hour Employment Type: Full-Time About the Role We are seeking an experienced Administrative Assistant to provide full-time, on-site support to two State Managers and a team of 24 field representatives. This role is ideal for someone who thrives in a fast-paced environment, is highly organized, and enjoys creating efficient processes. Responsibilities • Manage calendars and schedule appointments • Pull, edit, and prepare reports for leadership review • Create marketing materials and assist with promotional initiatives • Coordinate onboarding for new hires • Maintain accurate records and ensure timely completion of administrative tasks • Serve as a point of contact for internal and external communications Qualifications • Minimum 2 years of experience supporting field teams or similar administrative roles • Proficiency in Microsoft Excel (VLOOKUPs, reporting, creating tables) • Fluent in English; bilingual in Spanish is a plus • Strong organizational skills and attention to detail • Ability to work with urgency and adapt to a fast-paced environment • Creative problem-solving skills and professional communication Soft Skills for Success • Detail-oriented and highly organized • Ability to prioritize and manage multiple tasks • Professional demeanor and strong interpersonal skills Compensation & Benefits • $25-$28 per hour • Benefits eligibility after one full month cycle Benefit offerings: include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

Full-time Description WHO WE ARE OUR FOCUS Southwest Church is focused on discipling people to become committed followers of Jesus Christ. We desire all members of Southwest to be: PLANTED (the call to salvation) ROOTED (the call to foundation) GROWING (the call to maturation) GOING (the call to multiplication) OUR VALUES We are Faithful - We love Jesus! Our gospel-centered church will be driven by our gospel- centered team. We will aim for faithfulness to Jesus, Jesus' Word, and Jesus' will above all else. (1 JOHN 4) We are Family - Our families are our first ministry not the church. Our families will love the church and never feel like they have to compete with the church. So we'll honor the Sabbath, honor time away from work to invest in our families, and encourage our people to do the same. (1 TIMOTHY 3) We are Fun - Laughing, enjoyment, and celebration is gonna be normal here. Our calling is a serious one, but it is not one that is without amazing fun! (ECCLESIASTES 8) We are Free - We are a team on a mission. And you're free to make that mission happen! We let thoroughbreds run. We'll give you the play and make sure you're free to run it. Our team is free to lead. Free to speak. Free to innovate. Free to fail. All for the purpose of achieving the mission God has given us. (GALATIANS 2) We are Forgiving - Sin is serious and we won't let it remain in the camp. We will constantly forgive one another because we've been forgiven. When conflict happens, we'll address it quickly, respond graciously, and move forward by keeping short accounts with each other. (MATTHEW 18) We are Flexible - We embrace change! There are no sacred cows here, just a sacred goal to make Jesus famous! We'll be geared to the times but anchored to the rock. (MARK 2) We are Forthright - We want to bear much fruit! And because ministry is hard to measure we'll allow iron to sharpen iron to make one another better! So we're gonna be forthright. Because fearless feedback yields fruit! (PROVERBS 27) Requirements SUMMARY Advance the mission and efficiency of the Office of the Senior Pastor by providing comprehensive executive support, managing calendars, travel, guest coordination, and strategic initiatives that strengthen organizational clarity and ministry impact. KEY RESPONSIBILITIES As a vital member of the OSP team, you will work closely with the Senior Pastor and Executive Pastor. Your responsibilities include, but are not limited to: Administrative & Calendar Management Manage and protect the Senior Pastor and Executive Pastors' calendars, aligning with church priorities. Coordinate meetings, appointments, and speaking engagements. Organize childcare, family scheduling, and ministry logistics as needed. Maintain correspondence, mail, and digital filing systems. Data & Reporting Prepare and deliver weekly dashboards (attendance, giving, engagement metrics) Support XP and SP with Elder Board and Capital Campaign reporting. Track guest engagement, project progress, and follow-up deliverables. Executive Support & Communication Prepare meeting materials, presentations, and follow-up tracking for executive meetings. Review and filter correspondence for SP and XP to ensure focus on priorities. Oversee Docent requests and manage follow-up. Maintain documentation, forms, and resource organization for all OSP initiatives. Travel & Guest Coordination Coordinate all travel arrangements (flights, hotels, transportation) for SP and XP. Serve as liaison for external churches and event coordinators. Prepare and process contracts, W-9s, and questionnaires for guest speakers. Manage hotel bookings, travel details, and pre-arrival coordination. Liaise with the Experience Team Admin for service timelines, slides, and hospitality arrangements. Oversee honorarium requests, approvals, and check processing with Accounting. Ensure guest arrival experience and communication hand-offs are seamless. Track guest speaker data and manage future engagement scheduling. Strategic Initiatives Support execution of capital campaigns and strategic plans. Liaise between executive leadership and ministry departments. Prepare reports and materials for high-level meetings. Serve as the operational link between OSP and department leaders for special projects. Project Management & Systems Development Design and implement systems that enhance efficiency and communication across departments. Develop workflows, tools, and templates that improve alignment and scalability. Maintain OSP-level standard operating procedures (SOPs). Manage cross-departmental projects (campaigns, retreats, and initiatives). Event & Hospitality Support Support logistics for dinners, gatherings, and events hosted by the Jenkins or XP offices. Coordinate meal orders, setup, and hospitality needs for guests and visiting pastors. Maintain readiness of Green Room and executive offices. QUALIFICATIONS Executive-level administrative ability Strong ability to manage projects and design systems that are effective and efficient Must have analytical and reporting skills Must be a proactive self-starter, creative problem solver, strategic thinker, and team player who takes initiative. Must have strong cross-departmental communication to support the ministry of Southwest Church. Understanding of confidentiality and proper care of personal information. Knowledge of computer applications such as Word and/or Pages, Excel and/or Numbers, PowerPoint and/or Keynote, etc. Physical requirements: Constant periods of sitting and repetitive motions. Occasionally able to lift or move up to 20lbs and standing or walking Salary Description $75,000.00 yearly

Our client is seeking a professional and proactive Executive Operations Assistant to oversee daily operations in their luxury real estate office. This critical role ensures seamless business operations, exceptional client and agent support, and full coordination and execution of team-sponsored events - all while maintaining a polished office environment that reflects the sophistication of their brand. The ideal candidate is detail-oriented, resourceful, and anticipates the needs of a luxury real estate office managing high-value sales, leasing, marketing, and exclusive community events. Qualifications: Previous experience in real estate office administration, luxury hospitality, or executive support. Strong organizational, time management, and multi-tasking skills. Proficiency with Microsoft Office Suite, Google Workspace, CRM systems, and transaction software. Professional appearance and polished communication skills. Ability to work independently, exercise discretion, and maintain confidentiality. Marketing and design skills (e.g., Canva, Adobe, or similar platforms). Licensed real estate agent is a plus. Personal Attributes: Proactive and solutions-oriented. Highly detail-driven with strong follow-through. Team-oriented but capable of working independently. Confident, approachable, and professional in appearance and demeanor. Passion for luxury real estate and client service excellence. Duties and Responsibilities: Transaction & File Management Maintain compliance-ready transaction files from listing to close. Track escrow timelines, disclosures, and required documents. Manage leasing portfolio, listings, and contracts. Maintain and update a Google Docs timeline for the lease listings portfolio, clearly noting monthly availability for each property. Business Operations & Finance Prepare and track commission reports, invoices, and expense reports. Coordinate weekly Open Houses: Schedule and input days/times into the MLS. Advertise through Constant Contact, Facebook, and Instagram. Manage logistics with agents, guard gate, and placement of open house signs. Manage and maintain inventory of For Sale, Open House, and For Lease signs, ensuring proper signage and lockboxes are available at all times. Keep inventory of listing brochures and marketing materials. Maintain a clean and organized office environment daily. Assist with financial oversight, budgets, and vendor payments. Maintain proper check-in, logging, and accounting for any lease checks received at the office. Maintain accurate records for accounting, vendors, and reporting. Marketing & Communications Create, design, and distribute postcards, flyers, and digital marketing collateral. Manage mailing lists and coordinate direct-mail campaigns. Coordinate and execute team-sponsored events, including planning, logistics, vendor communication, and on-site management. Ensure brand consistency across all marketing channels and community presence. Office Management Oversee office supply inventory and maintain a highly organized supply room. Manage phone calls, front desk inquiries, and visitor reception. Organize and document weekly office team meetings. Promote a professional, positive, and collaborative office culture. Maintain strong professional relationships with Club and HOA management. Agent & Staff Support Provide onboarding support for new agents, including systems setup and training. Serve as the first point of contact for agent and client needs. Anticipate and address future operational needs/issues and report to management. Assist with property inventory, termite inspections, and repair coordination with vendors. Support agents with client reviews and service follow-up. Full-time Pay = $27

Job Description Job Brief: Responsible Executive Assistant to support the Executive Director. The job responsibilities include providing high-quality administrative and clerical assistance. To be successful in this role, you should be proactive, meet deadlines, have a strong ability to multi task and excellent communication and organizational skills. Sensitive to confidential information and professional etiquette. Previous Administrative experience and strong competencies in office management and current technology is required. Main Job Responsibilities: arrange and coordinate meetings and events prepare and edit correspondence, communications, presentations and other documents design and maintain spreadsheets and databases file and retrieve documents and reference materials conduct research, collect and analyze data and prepare reports as directed answer and manage incoming calls monitor, screen, and respond to incoming communications as directed receive and interact with staff, vendors, volunteers, and resident coordinate project-based work assist with event planning and marketing efforts as directed other duties as assigned Education and Experience: Minimum of 3 years experience as an Executive and/or Administrative Assistant with excellent computer skills and in-depth knowledge of relevant software. MS Office suite (Excel, Word, PowerPoint) along with Google Suite, email and internet research. High School diploma required; college education preferred. May be subject to background check and random drug testing.

Imagine yourself… Doing meaningful work that makes an everyday impact on the world around you. Growing your expertise and expanding your skillset with every project. Owning your ambition and fueling your career growth. Thriving in a supportive team environment that inspires you to strive for excellence. It's possible with a role at McCrometer McCrometer, a Veralto company, is a global leader in flow instrumentation. We design, develop, and manufacture world-class flow measurement equipment, for far-reaching impact: Our products are used in the oil and gas industry, agriculture and irrigation, water and wastewater systems management, and industrial processes. Behind McCrometer's innovations is a top-notch team with deep expertise in flow physics and real-world operating dynamics. When you join our team and the broader Veralto network, you'll work with products at the forefront of flow technologies that make an everyday impact on resources we all rely on-and along the way, you'll make a powerful investment in your growth through challenging, meaningful work and dedicated opportunities for career development. We offer: Competitive vacation package Flexible working hours Professional onboarding and training options Powerful team looking forward to working with you Career coaching and development opportunities Health benefits 401(k) Reporting to the President the Executive Assistant provides administrative support for the President of McCrometer and performs administrative duties and office procedures supporting the executive L1 staff team. Under the direction of the President, works with minimal supervision to handle details of a highly confidential and critical nature. The Executive Assistant requires in-depth knowledge of company operations, policies, procedures, and functions. This role will also create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety, while being responsible for facilities & space planning for the office- wide initiatives pertaining to space allocation and daily tasks to support executive leadership and associate engagement. This position is located in Hemet, CA and will be onsite. In this role, a typical day will look like: With a primary responsibility of supporting the President, thru understanding of business priorities provides support to the executive team to ensure operational meetings and interactions run efficiently. Completes a variety of administrative tasks for the President including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. Independently prepares expense reports and purchase orders with a solid understanding of the expense reporting, invoicing and purchase order procedures and budget process. Communicates directly and on behalf of the President; Provides a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff. Manages and coordinates all aspects of executive meetings including conference room reservations, teleconference & videoconference set-up, catering, and associated meeting logistics including related social activities for both on-site and off-site events. Participates as a member of the team including assisting in scheduling, drafting agenda, preparing and/or consolidating presentation materials (including editing for format and consistency) and attending executive meetings. Maintains professionalism and strict confidentiality with all materials and exercises discretion Provides project management services for design and space planning projects to optimize the efficiency of the site workspaces; Manages aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested. Provides general support to visitors for the President and executive staff team, including transportation, lodging and any other logistic recommendations to ensure a friendly and personal experience. Responds to requests and questions about office operations and procedures to the executive staff team. Provides direct administrative support as needed, including conference room and event setup, and any document printing needs for the L1 Team Participates actively in the planning and execution of engagement and company events (holiday parties, community events, teambuilding, etc.) The essential requirements of the job include: High School Degree (or equivalent experience) 8+ years C-suite / President level administrative experience that demonstrates an ability to carry out all responsibilities proficiently and to complete quality work on a timely basis Demonstrated strong self-starter, independent, pro-active and self-motivated while having the flexibility to handle change calmly and professionally. Demonstrate resourcefulness with proven ability to anticipate needs, prioritize responsibilities, manage multiple priorities with tight timelines, and take initiative. Ability to work well both in team environment as well as operate independently with minimal supervision. Possess excellent communication skills with an ability to respond with professionalism in verbal and written communications with all levels of the organization. Use appropriate discretion and confidentiality in the management of information. Excellent computer skills: Outlook (e-mail and calendar management), Word, Excel, and PowerPoint and other Microsoft Office products. Exemplary time management and organizational skills and strong ability to set priorities. Strong interpersonal skills and the ability to build relationships with staff, clients, and external partners. Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the high level of customer/client service and response. Excellent attention to detail and level of accuracy necessary. McCrometer is proud to part of the Water Quality segment of Veralto (NYSE: VLTO), a $5B global leader dedicated to ensuring access to clean water, safe food and medicine, and trusted essential goods. When you join Veralto's vibrant global network of 16,000 associates, you join a unique culture and work environment where purpose meets possibility: where the work you do has an everyday impact on the resources and essentials we all rely on, and where you'll have valuable opportunities to deepen your skillset, pursue your ambitions, and grow your career. Together, we're Safeguarding the World's Most Vital Resources™-and building rewarding careers along the way. US ONLY: The below range reflects the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range. This range may be modified in the future. An associate's position within the salary range will be based on several factors, including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, any collective bargaining agreements, and business or organizational needs. The compensation range for this role is $75,000.00 - $95,000.00 USD per year. We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance and 401(k) to eligible employees. Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law. US residents: In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information. Veralto Corporation and all Veralto Companies are committed to equal opportunity regardless of race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity, or other characteristics protected by law. We value diversity and the existence of similarities and differences, both visible and not, found in our workforce, workplace and throughout the markets we serve. Our associates, customers and shareholders contribute unique and different perspectives as a result of these diverse attributes. The EEO posters are available here. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us at applyassistance@veralto.com to request accommodation. Unsolicited Assistance We do not accept unsolicited assistance from any headhunters or recruitment firms for any of our job openings. All resumes or profiles submitted by search firms to any employee at any of the Veralto companies, in any form without a valid, signed search agreement in place for the specific position, approved by Talent Acquisition, will be deemed the sole property of Veralto and its companies. No fee will be paid in the event the candidate is hired by Veralto and its companies because of the unsolicited referral.

Job Description The Executive Administrative Assistant will provide high-level administrative support to the Director and other senior staff. DUTIES/RESPONSIBILITIES: Provides high-level administrative support and assistance to the Director and/or other assigned leadership staff. Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff. Arranges travel and accommodations for executives. Schedules and attends meetings on behalf of executives, taking notes and recording minutes. Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff. Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping. Performs additional duties as assigned by executives. Performs other related duties as assigned. REQUIRED SKILLS/ABILITIES: Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Ability to function well in a high-paced and at times stressful environment. Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. Able to type minimum of 50 words per minute. Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software. EDUCATION AND EXPERIENCE: Bachelor's degree in Business Administration or related field required. Minimum of 4 years of related experience required.

We are seeking a highly professional and versatile Executive Assistant / Family Office Manager to provide comprehensive administrative, operational, and personal support to the Principal/Founder across a diverse range of business and family matters. The ideal candidate will embody discretion, exceptional organizational skills, and a proactive approach, ensuring seamless day-to-day operations and personal assistance. Key Responsibilities: Offer high-level administrative support to the Principal/Founder, managing schedules, correspondence, and logistical arrangements. Oversee family office operations, including financial management, budgeting, and expense tracking. Coordinate personal and lifestyle tasks with efficiency and discretion. Act as a liaison with external vendors, service providers, and internal teams. Anticipate needs and solve problems proactively, maintaining a calm and composed demeanor under pressure. Support various business initiatives and special projects as required. Maintain confidentiality and demonstrate high levels of loyalty and professionalism at all times. Qualifications & Skills: 5+ years of experience supporting a CEO, entrepreneur, or high-net-worth individual. Demonstrated ability to manage multiple priorities with grace and precision. Strong financial acumen, including experience with budgeting, QuickBooks, and Excel. Excellent written and verbal communication skills. Tech-savvy with proficiency in office and communication tools. High level of discretion, loyalty, and professional maturity. Local knowledge of the Inland Empire and Southern California is a plus. Personal Attributes: Service-oriented with a warm, professional demeanor. Enjoys a dynamic mix of business and lifestyle responsibilities. Hands-on problem solver who values efficiency and elegance. Calm under pressure and anticipates needs proactively. Exceptional organizational and multitasking abilities.

Job Description ODORZX INC. is seeking a detail-oriented and highly organized Administrative Coordinator to join our administrative team. In this role, you will support various departments by performing essential administrative functions that enhance operational efficiency. You will be responsible for facilitating communication between different teams, and ensuring that daily office operations run smoothly. Responsibilities: Assist with project management by tracking progress and ensuring deadlines are met. Prepare and distribute internal communications, including memos and reports. Maintain organized filing systems, both physical and digital, to ensure easy access to documents. Answer and direct phone calls, responding to inquiries professionally. Provide support for office operations including ordering supplies and equipment, and managing lost and found Assist in the preparation of presentations and documentation for meetings. Collaborate with various departments to streamline processes and improve efficiency. Perform additional administrative and clerical duties as assigned. Requirements Qualifications: Previous experience in administrative support or coordination preferred. Strong organizational and multitasking skills. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent written and verbal communication skills. Ability to work independently and collaboratively in a team environment. Attention to detail and a proactive approach to problem-solving. Ability to prioritize tasks and manage time effectively. Familiarity with office software and office management tools is a plus. High level of professionalism and confidentiality. Join ODORZX INC. and contribute to our dynamic work environment by ensuring our administrative processes run efficiently! Benefits Full Time Benefits Include: Vacation Time (After 1 Year) 401k With Match (After 1 Year) Medical Benefits (Medical, Dental, Vision) Sick Time Personal Days (After 1 Year) Company Paid Holidays (Worked) Company Paid Car, Gas, Insurance (Job Specific) Company Paid Travel (Job Specific) Employee Referral Program Retention Bonus (Job Specific) Rapid Advancement Opportunities ODORZX is a rapidly growing company with unlimited growth opportunities.

Full-time Description If you are looking for an exciting career opportunity in the IT, engineering, software development, logistics, and project management fields, Linchpin Solutions is the place to be! We are currently hiring for a dynamic and experienced Logistics Administration Specialist. Clearance: Active DoD Secret Clearance Work Schedule: Fulltime, On-site; limited travel ( Role Overview: The MISTC Logistics Administration Specialist supports daily site operations, logistics, and administrative functions under the direction of the MISTC Site Lead. This role provides end-to-end support for training coordination, travel, procurement, equipment inventory, and documentation management to ensure seamless execution of the Marine Corps Information Systems Training Center (MISTC) mission. MISTC Logistics Administration Specialist play a key role in supporting Command and Control (C2) training by maintaining accountability of Government Furnished Equipment (GFE), assisting with system configuration documentation, and coordinating instructor travel and scheduling. They ensure that all administrative and logistics activities comply with Marine Corps, TECOM, and MSTP policies, enabling Site Leads and instructors to focus on core training objectives. General Skillset Proficiency with Microsoft Office 365 applications (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat Excellent organizational and time-management skills Strong verbal and written communication skills Ability to work collaboratively with instructors, engineers, and administrative staff Detail-oriented with strong recordkeeping and documentation habits Familiarity with military correspondence standards and administrative procedures Specific Skillset Proficiency in applying the Navy/Marine Corps Correspondence Manual (SECNAV M-5216.5) and MCO 5216.20B for document formatting and routing Experience managing equipment inventories, procurement tracking, and GFE accountability in accordance with MISTC and MSTP procedures Familiarity with GCSS-MC or equivalent logistics management systems for requisitions and material tracking Knowledge of Defense Travel System (DTS) or equivalent tools for travel coordination and voucher processing Ability to assist in the creation, editing, and control of MISTC Letters of Instruction (LOIs), trip reports, and deliverables Working knowledge of DD254, DISS, and JPAS procedures for clearance verification and access control Familiarity with C2 system terminology, configurations, and supporting documentation Strong aptitude for learning and documenting new technologies and processes Requirements Education & Certifications High school diploma or GED required; Associate's degree preferred GCSS-MC certification or equivalent logistics system training preferred Microsoft Office Specialist (MOS) Master Certification required within 90 days of hire Experience Requirements Minimum of 3-5 years of administrative or logistics experience supporting DoD or USMC programs Prior experience in a training or operational support environment preferred Experience working in classified or controlled facilities desirable Role Integration The MISTC Logistics/Admin Specialist reports directly to the MISTC Site Lead and provides essential administrative, logistical, and documentation support to the entire training team. They ensure compliance with all administrative reporting, equipment accountability, and procurement processes at their assigned site. In coordination with Systems Engineers, the Logistics/Admin Specialist ensures that C2 system components are inventoried, maintained, and properly configured for training use. They assist in the scheduling and coordination of Instructor travel, MTT deployments, and resource distribution. MISTC Log/Admin personnel also participate in Initial Key Personnel Training (IKPT), New Equipment Training (NET), and internal certification programs to remain proficient in the evolving portfolio of C2 systems, including emerging technologies such as the Joint Battle Command-Platform / Mounted Mission Command-Software (JBC-P/MMC-S). This ongoing development ensures they remain current with the systems, tools, and processes that underpin the MISTC enterprise. Impact The MISTC Log/Admin ensures the smooth, efficient operation of MISTC training sites by managing logistics, equipment, and administrative workflows that directly support the Marine Corps' C2 training mission. Their attention to detail, technical proficiency, and coordination enable instructors and Site Leads to deliver world-class training, sustain readiness, and ensure accountability across the global MISTC enterprise. Build Your Career With Us Linchpin Solutions' professional services organization is committed to delivering qualified candidates that meet or exceed clients' technical and management expectations. Our growth means exciting career opportunities for talented professionals in IT, engineering, software development, logistics, project management, and other key areas. We provide personnel that become valuable assets to the organizations they serve and contribute to the overall skill diversity and strength of the Linchpin Team. Career Choices Linchpin's success comes from the talent and commitment of our professionals. As one team, we share the challenges and rewards that come from growing the company, which reinforces our culture of ownership. All of our professionals benefit from the value we collectively create. Pay Transparency Statement: Linchpin Solutions is committed to compliance with applicable pay transparency laws and regulations. Final compensation for any position will be determined based on a variety of factors, including but not limited to: Relevant prior work experience Education and certifications Specific skills and competencies Federal Government contract labor categories and wage rates Geographic location While salary ranges may be provided for a position, these ranges are not a guarantee of final compensation, which may vary based on individual qualifications and the specific requirements of the contract. Benefits: In addition to competitive compensation, Linchpin Solutions offers a variety of benefits, including: Health, dental, and vision insurance 401(k) plan with company matching Flexible Spending Accounts (FSA) Company-funded disability and life insurance Paid time off (PTO) and company-paid holidays Employee Assistance Program (EAP) Educational assistance and parental leave Please note that the specific benefits and compensation details may vary depending on the employee's position, date of hire, and contract terms. Cyber Security Message Linchpin Solutions follows a specific recruiting practice to protect all candidates. We will never request any financial information immediately. Do not reveal confidential or sensitive information without ensuring the request is coming from Linchpin Solutions directly. Please do not hesitate to contact us at ************** if you suspect any type of social engineering attacks such as phishing, spear phishing, baiting or any other suspicious activity. Equal Opportunity Employment Statement We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Salary Description $42,687.00-$75,965.00

Under the direction of the Administrative Supervisor, the Administrative Associate is responsible for providing office support services as assigned. Essential Functions: Provides general administrative support including: a) Maintaining complete and accurate data entrywithin established timelines, b) Providing effective phone coverage, c) Maintaining an effective filingsystem, d) Monitoring and maintaining office supplies. Communicates effectively with appropriate site personnel in a professional manner regarding assignedtasks that integrate with site processes. Assists with administrative functions of intakes, completing paperwork and assisting with client files. Identifies areas of improvement to maintain excellence in the administrative processes and makessuggestions to Administrative Supervisor. Performs additional responsibilities as assigned and if applicable to the site as follows: a) Manage siteneeds, b) On-site technical support to all staff, c) Processes payroll, d) Manages psychiatric departmentneeds, e) Support HR needs, f) Administrative functions (if assigned to Administrative Office). Minimum Required Education and Experience: High School or general education degree (GED). Two years of administrative support experience. Position/Program Requirements: Must possess a valid California driver's license, personal automobile insurance and driving record thatmeets the standards outlined in the Agency's Personnel Policy: Motor Vehicle Operating Standards. Must be physically and mentally fit in accordance with the Agency's Personnel Policy: PhysicalFitness Standards and Examinations. Must be willing to complete a Tuberculosis (TB) test and drug screening test. Must complete a personal background investigation conducted by the State of California. Physical Requirements: Have an adequate range of body motion and mobility to work in a residential, office or outdoorenvironment including standing and walking (even and uneven surfaces), alternating between standingand sitting for extended periods of time, bending, kneeling, twisting, reaching balancing and occasionalcarrying and lifting up to 25 pounds occasionally, and up to 10 pounds frequently. Must be able to sit for prolonged periods of time in a vehicle for traveling to recreational activities, homevisits, DCFS and court locations which may be up to 100 miles driving distance.

Number of Openings (at the time of posting): 1 Salary: ($3,565 - $4,571 monthly) Length of Work Year: Full-time: 8 hours Work Year: A Work days/year: 245 days Work hours: 8:00 am - 4:30 pm M-F (Work hours subject to change due to internal transfers) Location: District-Wide (Site subject to change due to internal transfers) JOB QUALIFICATIONS Education: High School Diploma or General Education Diploma Experience: Prior job related experience One year of recent experience operating a telecommunications system desirable Skills: Knowledge of Google Applications (preferred) Required Attachment: Typing certificate requirement is currently being waived. OUR DISTRICT: Our mission is to create high-quality relevant learning opportunities for all in a safe and caring environment. We will develop a high-quality, caring staff who will be dedicated to learning, and connect students to their education and potential goals. We will care for all students while developing a growth mindset through collaboration, creativity, communication, and critical thinking. APPLICATION DIRECTIONS: Answer all questions completely and accurately. Failure to fully complete application may result in disqualification. If you attach a drivers license or any document with a photo of yourself and/or indicating your age, your application will be automatically rejected and screened out. Do not attach a driver's license, DMV records or any forms of identification. Employment is contingent upon passing a pre-employment clearance which consists of a live scan fingerprint clearance, a drug screening and a current verification of a negative TB assessment or chest x-ray. A physical exam may also be required depending on the position.

Job Description Job Title: Administrative Assistant III Period: 10/28/2024 to 10/28/2025 - Potential to convert Hours/Week: 40 hours - Hours over 40 will be paid at Time and a Half Rate: $25/hour Contract Type: W-2 Scope of Services: The Administrative Assistant III provides high-level administrative support to three or more department managers and their staffs, ensuring smooth operation across various functions within the organization. This position requires proficiency in three or more vendor software programs specific to department needs, along with advanced experience in managing office services functions, coordinating budgets, overseeing records management, and executing special projects. The role also includes preparing correspondence, creating and managing databases, managing calendars and emails, and creating reports and presentations. The ideal candidate will possess strong clerical skills, hi-level secretarial experience, and the ability to work with minimal supervision. Role, Responsibilities, and Deliverables: Clerical Support: Provide comprehensive clerical support to three or more department managers, including preparing correspondence, reports, and presentations. Software Proficiency: Utilize proficiency in three or more vendor software programs required by the department to manage various administrative tasks. Office Management: Oversee office services functions, including records management, budget coordination, and supervising clerical staff. Calendar and Email Management: Manage calendars and emails for department managers, ensuring effective scheduling and communication. Meeting Coordination: Prepare agendas, coordinate meeting arrangements, take meeting minutes, and provide logistical support for meetings. Project Support: Assist in executing special projects and initiatives as directed by management. Visitor Management: Greet and direct visitors, organize team events, and manage incoming phone calls. Expense and Travel Coordination: Coordinate travel arrangements and manage expenses for department managers. Experience: Secretarial Experience: Previous high-level secretarial experience. Administrative Support: Minimum of two years of relevant experience in administrative support roles. Office Management: Experience in managing office services functions, coordinating budgets, and overseeing records management. Project Management: Experience in managing projects, with graphic design skills considered highly desirable. Skills: Software Proficiency: Proficiency in Microsoft Suite applications (Word, Excel, PowerPoint) and three or more vendor-specific software programs. Attention to Detail: Strong attention to detail and exceptional oral and written communication skills. Time Management: Ability to prioritize and manage multiple tasks effectively. Communication: Excellent communication skills, both verbal and written. Organizational Skills: Exceptional organizational skills to manage the needs of multiple department managers and their staffs.

Job Summary: The Administrative Assistant is responsible for all administrative and departmental functions in assisting the management team within assigned areas. May support multiple managers and/or department heads. Oversees the work of other entry level clerical support staff as requested. Responsibilities include but are not limited to providing departmental administrative support, maintaining calendars, telephones, records, minutes, correspondence, filing and faxing. Perform other duties as needed. Education and Experience: Associate's Degree or two years of college required. Experience may be considered in lieu of degree. Minimum three years of secretarial, clerical or administrative experience required, preferably in healthcare, academic, psychiatric and/or outpatient setting. Knowledge and Skills: Knowledge of medical terminology preferred. Able to read; write legibly; speak in English with professional quality; use computer, printer, and software programs necessary to the position (e.g., Word, Excel, Outlook, PowerPoint, and Access). Excellent communication skills. Operate and troubleshoot basic office equipment required for the position. : Able to relate and communicate positively, effectively, and professionally with others; work calmly and respond courteously when under pressure; collaborate and accept direction. Able to think critically; manage multiple assignments effectively; perform basic math functions; organize and prioritize workload; work well under pressure; problem solve; recall information with accuracy; pay close attention to detail; work independently with minimal supervision. Recognize faces, hear on the phone/in person/in the environment, and see or hear equipment indicators. Able to distinguish colors as necessary; hear sufficiently for general conversation in person and on the telephone, identify and distinguish various sounds associated with the workplace; see adequately to read computer screens, and written documents necessary to the position. Licensures and Certifications: Valid Driver's License required at time of hire.

Job Details Coachella, CA Coachella, CA Full Time Admin - ClericalDescription This position is responsible for providing administrative support and independently maintaining, organizing and planning all the business affairs of the Travel Center Operations department. In addition, we strive to deliver our Five Star Experience to Guests and fellow Team Members. This includes being committed to our Service Promise: We are the Twenty-Nine Palms Band of Mission Indians Team, where your experience is our top priority. Every person and detail matters. ESSENTIAL DUTIES AND RESPONSIBILITIES: The requirements listed below are representative of the knowledge, skill, and/or ability to perform this job successfully. Upon request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Provide outstanding customer service to guests and all other employees by exceeding our mission statement. Deliver our Five Star Experience to Guests and all Team Members by embodying our Mission Statement and Service Promise while adhering to department service standards. This entails consistency performing our service expectations of: Welcoming, Proactive, Seamless, Personalized and Valued. Manage a calendar, schedule appointments and provide real-time scheduling support by booking appointments and preventing conflicts. Anticipate the needs of others in order to ensure their seamless and positive experience. Screen incoming calls and correspondence and determine what, if any, are subject to direct review. Independently respond to correspondence and telephone calls. Provide direct administrative support to senior leaders, including email correspondence, and generation and distribution of memos, letters, spreadsheets, forms, and faxes. Develops, implements and administers department office systems and procedures. Establishes office procedures, policies and operations. Arrange programs, events, or conferences by arranging facilities and caterer, issue information or invitations. Direct preparation of records such as agenda, notices, minutes and resolutions for meetings. Act as custodian of documents and records and handle sensitive information in a confidential manner. Handles office tasks, such as filing, generating reports and presentations, setting up meetings, and reordering supplies. Offers strategic support to the Travel Center team as required. Compose and prepare confidential correspondence, reports and other complex documents. Arrange complex and detailed travel plans and itineraries, compile documents for travel-related meetings. Training or mentoring lower-level administrative staff. Demonstrates advanced proficiency in analytical tools and software applications. Possess strong problem solving and decision-making skills. Comply with Twenty-Nine Palms Band of Mission Indians policies and applicable laws. Ensure compliance with all Minimum Internal Control Standards (MICS) as well as all Tribal Internal Control Standards (TICS). Present a positive image of the Tribal organization to its guests and vendors and to assist them as required. Must follow all safety policies and procedures and attend all scheduled safety meetings and training as a condition of employment. Perform any other duties that may be assigned from time to time. SUPERVISORY RESPONSIBILITIES: This job does not require supervisory duties. May have supervisory or lead responsibilities. Qualifications EDUCATION AND EXPERIENCE (MUST BE DOCUMENTED): Must possess a high school diploma or equivalent; Associate's or Bachelor's Degree preferred. Minimum five (5) years related experience and/or training, or equivalent combination of education and experience. Experience with Retail Fuel Accounting is required. Minimum one (1) year of experience using SSCS back office is required. Experience in fuel retail or convenience store operations strongly preferred. CERTIFICATION, LICENSES AND ANY ADDITIONAL REQUIREMENTS: Must pass periodic random drug screens. Must be able to pass background suitability investigation. Must obtain a Tribal Gaming License. Must obtain all other applicable certifications and licenses. Must provide proof of eligibility to work in the United States within 72 hours of employment. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Upon request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to talk and hear. The employee is frequently required to stand; walk and sit. The employee is occasionally required to use upper extremities, including but not limited to, hands and fingers to handle, or feel; reach with hands and arms. They may be occasionally required to climb or balance, stoop, bend, push, pull, twist, kneel, crouch, or crawl. The employee must occasionally lift up to 25 pounds and/or push, pull up to 50 pounds. The employee is occasionally required use repetitive movements to complete tasks. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Employee may be occasionally required to work in low light conditions, and may be exposed to loud noise for extended periods. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Multiple locations. Some enterprises are open 24 hours per day, 7 days per week; therefore, you must be flexible to work any and all hours. Must be available for emergency calls 27/7. Must be available to work weekend and holidays. Some enterprises are gaming facilities. Some enterprises are not a smoke-free environment. Surveillance cameras and audio equipment monitor the premises recording activity throughout most of the facilities on 24 hours per day, 7 days per week basis. INDIAN PREFERENCE ACT: The Twenty-Nine Palms Band of Mission Indians has a resolution on file with Human Resources to ensure that Indian Preference will be adhered to in the following order in accordance with IPA: 1. Tribal Members 2. Other Native Americans 3. All other ethnic groups

Administrative Assistant is to complete general office administration duties. Administrative Assistant, is in charge of carrying out day-to-day organizational tasks and facilitating efficient communication across an entire office or specific department. Answer phones, manage office calendars, update databases and complete general clerical work and recordkeeping tasks. This individual will provide clerical support and assistance to the Higher Education and Sponsorship Coordinator DUTIES AND RESPONSIBILITIES: Although other duties may be assigned, the essential duties include the following: Complete receptionist and office administration duties, including calendaring, invoicing, scanning documents, performing data entry, and arranging travel. Answer phones and respond to emails Organize file systems using a computer Communicate with other departments as needed Front office organization of forms, flyers, resources, etc. Processes incoming/outgoing mail (prepare mail for the postal service, courier or overnight service). Maintain inventory/order office supplies and prepare purchase orders as needed. Assist in the generation of reports, meeting minutes, etc. Assist with program recruitment as needed. General clerical duties and administrative support activities Answer phones and assist in the assigning work orders Coordinate meetings with vendors, students, and sponsorship recipients Assist in Planning and implementing events Interact with Soboba Tribal Members and higher education institutions Assist the Coordinator in meetings and other Tribal Administration areas Prepare documents, including mailings from correspondence drafted Perform copying and filing; various office projects and tasks Performs other duties as directed Utilizes in other departments as needed for various task Attend trainings and workshops related to the job duties EDUCATION High school diploma or equivalent. EXPERIENCE Three (5 years' experience in related field or equivalent combination of education and experience in the field of general office duties and responsibilities. QUALIFICATIONS Excellent administrative, organizational, and communication/customer service skills. Demonstrated knowledge and skills of office machinery and automation, including any applicable software packages such as database and spreadsheet programs. Ability to develop and maintain professional working relationships with management, co workers, program participants, and the general public. Knowledge and understanding of basic organization procedures. REQUIRED A current California Driver's License. All applicants are required to complete the pre-screen Background Clearance and Drug Testing. Native American preferable and an Equal Opportunity Employer 25 U.S.C.S. 472 et. Seg. PHYSICAL DEMANDS While performing the duties of this Job, the employee is regularly required to stand and frequently required to walk; use hands and arms. Must be able to sit for extended periods of time performing administrative duties. Some minor lifting may be required (up to 20-25 pounds).

The Executive Administrative Assistant will provide high-level administrative support to the Director and other senior staff. DUTIES/RESPONSIBILITIES: Provides high-level administrative support and assistance to the Director and/or other assigned leadership staff. Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff. Arranges travel and accommodations for executives. Schedules and attends meetings on behalf of executives, taking notes and recording minutes. Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff. Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping. Performs additional duties as assigned by executives. Performs other related duties as assigned. REQUIRED SKILLS/ABILITIES: Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Ability to function well in a high-paced and at times stressful environment. Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. Able to type minimum of 50 words per minute. Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software. EDUCATION AND EXPERIENCE: Bachelor's degree in Business Administration or related field required. Minimum of 4 years of related experience required.

Temp Our client is looking for a detail-oriented Executive Administrative Assistant. Duties and Responsibilities: Preparation of Agenda and Minutes for Commission meetings; Prepare reports to regulatory agencies; Prepare materials for outreach, education, and programs; Research; Budget management; Bid solicitation and procurement; Working with constituents, both residents and businesses; Calendaring; Management of community garden, including rentals and renewals; Assisting with code compliance; Updating website pages; Preparing for and assisting with events Must be proficient in Excel and Word. Full-time Pay = $25/hr

Job Title: Administrative Assistant III Period: 10/28/2024 to 10/28/2025 - Potential to convert Hours/Week: 40 hours - Hours over 40 will be paid at Time and a Half Rate: $25/hour Contract Type: W-2 Scope of Services: The Administrative Assistant III provides high-level administrative support to three or more department managers and their staffs, ensuring smooth operation across various functions within the organization. This position requires proficiency in three or more vendor software programs specific to department needs, along with advanced experience in managing office services functions, coordinating budgets, overseeing records management, and executing special projects. The role also includes preparing correspondence, creating and managing databases, managing calendars and emails, and creating reports and presentations. The ideal candidate will possess strong clerical skills, hi-level secretarial experience, and the ability to work with minimal supervision. Role, Responsibilities, and Deliverables: Clerical Support: Provide comprehensive clerical support to three or more department managers, including preparing correspondence, reports, and presentations. Software Proficiency: Utilize proficiency in three or more vendor software programs required by the department to manage various administrative tasks. Office Management: Oversee office services functions, including records management, budget coordination, and supervising clerical staff. Calendar and Email Management: Manage calendars and emails for department managers, ensuring effective scheduling and communication. Meeting Coordination: Prepare agendas, coordinate meeting arrangements, take meeting minutes, and provide logistical support for meetings. Project Support: Assist in executing special projects and initiatives as directed by management. Visitor Management: Greet and direct visitors, organize team events, and manage incoming phone calls. Expense and Travel Coordination: Coordinate travel arrangements and manage expenses for department managers. Experience: Secretarial Experience: Previous high-level secretarial experience. Administrative Support: Minimum of two years of relevant experience in administrative support roles. Office Management: Experience in managing office services functions, coordinating budgets, and overseeing records management. Project Management: Experience in managing projects, with graphic design skills considered highly desirable. Skills: Software Proficiency: Proficiency in Microsoft Suite applications (Word, Excel, PowerPoint) and three or more vendor-specific software programs. Attention to Detail: Strong attention to detail and exceptional oral and written communication skills. Time Management: Ability to prioritize and manage multiple tasks effectively. Communication: Excellent communication skills, both verbal and written. Organizational Skills: Exceptional organizational skills to manage the needs of multiple department managers and their staffs.

TempToFT Our client, a small majority woman owned business with big operations in the financial services industry (multi-million and billion dollar financial institutions) for the last 36 years is seeking a motivated Administrative Assistant with a positive attitude, can juggle multiple projects at a time and can organize daily tasks to work efficiently, and values their integrity to join their team. The ideal candidate is someone who wants to grow with a company and can appreciate that process. You will be involved in most all aspects of the business and you will have the opportunity to learn and grow so much in this role if that is something you're interested in. There are endless opportunities if your goals are in line with the company. Duties: Open and close the office Reception, phone call routing/inquiries and greeting of visitors (vendors, clients, etc.) Collect, open, and distribute incoming, post and send outgoing mail, as well as occasional CEO/COO inbox/outbox pick-up, delivery Maintain electronic document filing Maintain company's internal client and project management system (will train) MS Office skills: Good to excellent working knowledge Transcribe notes and messages accurately Maintain/order office supplies (office, kitchen, bathrooms, etc.) Maintain company calendar (staff vacations, birthdays, anniversaries), send cards, flowers, etc. Maintain staff contact lists, office calendar, office closure notifications, order/send holiday cards, run errands, order staff business cards, etc. Be the back-up to the Operations Manager Learn the company's marketing style and create posts for the company's LinkedIn; manage account, interact with network, create images and write ups, post to LinkedIn and send email blasts, manage company website and marketing materials Perform other tasks as directed Requirements: Proven experience as an Administrative Assistant or similar role Strong organizational skills with the ability to prioritize and manage multiple projects at a time but is not afraid to ask for advice or direction Ability to take notes accurately and efficiently Excellent knowledge and experience with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Experience with LinkedIn, Adobe, Paint, Illustrator, WordPress, MailChimp, website management, AI, etc. would be a huge plus! Part-time (with opportunity for advancement) Pay = $20-25/hr (DOE)