Executive assistant jobs in Charlotte, NC - 166 jobs

Position Title: Executive Household Assistant (Full-Time, Live-In or On-Call Preferred) We are seeking a highly reliable, discreet, and proactive Executive Household Assistant to help manage and support the smooth operation of our personal life. This individual will be responsible for handling a wide range of household and personal tasks, enabling us to focus fully on our professional and personal responsibilities with family. Flexibility, trustworthiness, and discretion are essential. Key Responsibilities: Manage all household chores including laundry, dishes, tidying, and basic cleaning Sort, organize, and respond to household mail and personal correspondence Pay personal and household bills, track expenses, and coordinate with accountants or bookkeepers as needed Run errands including grocery shopping, dry cleaning, and package/mail delivery Pet care: feeding, walking, vet appointments, and litter box maintenance Oversee household supply inventory and restock as needed Schedule and manage home maintenance services and vendors Assist with travel planning, packing, and logistics Maintain a calendar of personal appointments and reminders Provide occasional driving/transportation as needed Be available for ad hoc needs, including during evenings and weekends Ideal Candidate: Proven experience as a personal assistant, house manager, or similar role for a high-profile or demanding individual Highly organized with strong attention to detail Absolute discretion and ability to handle confidential information Flexible schedule with ability to respond to needs 24/7 Excellent communication and problem-solving skills Tech-savvy and comfortable using digital tools (for scheduling, tracking bills, etc.) Valid driver's license and clean driving record Comfortable around pets Compensation & Terms: Competitive salary based on experience Housing accommodations available if live-in role is preferred Full-time, salaried with expectation of high flexibility and availability Health and/or other benefits negotiable How to Apply: Please send a resume and a brief description of your relevant experience and availability to ****************************

Executive Administrative Assistant Who We Are At Feetures, movement is our business. And we believe that a meaningful business begins with authentic values-and our values were forged by the bonds of family. What started as a bold idea around a kitchen table has grown into a fast-moving, purpose-driven brand redefining performance. As a family-owned company in North Carolina, we're fueled by the belief that better is always possible-and that energy drives both our products and our culture. Movement is at the heart of everything we do. From our socks to our team and to our communities, we're always pushing forward. If you're ready to grow, challenge the status quo, and help shape the next chapter of a brand that's always in stride, come move with us. Feetures is Meant to Move. Are you? Your Job and the necessary skills to succeed: The Executive Administrative Assistant will directly support the Executive Function which includes the CEO, the CMO The VP of Product and the CFO in their day-to-day functions. This role's primary focus will be to manage and maintain calendars and organize and prioritize emails. This individual must be able to multi-task and skillfully manage competing priorities. Additionally, the Executive Administrative Assistant will possess other standard administrative capabilities and excellent communication skills. This role provides a great opportunity for someone to establish working relationships with high-level executives and make a big impact at a fast-growing brand in the active lifestyle space. Your Responsibilities: Maintain the 4 Executives' calendars including prioritizing sensitive matters Manage the 4 Executives' Feetures email accounts Manage travel, both domestic and international Assist in presentations and any necessary reports needed by the Executives Maintain accurate records Organize meetings, including scheduling, sending reminders, and organizing catering when necessary Other duties as assigned Qualifications Associate degree or equivalent project management or administrative experience required 1-3 years of experience as an Executive Administrative Assistant and/or roles that have progressed in administrative duties. Proficiency in both Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) as well as iOS Experience with event coordination and planning Excellent communication skills, both verbal and written Highly organized and aptness for attention to details and accuracy Ability to remain composed and unruffled in varying situations Proven time-management skills and ability to meet deadlines Ability to work independently and make decisions Positive attitude with a willingness to learn and adapt to change Dedicated team player Benefits Health insurance Dental insurance Vision insurance Life & Disability insurance 401(K) with company match Company Paid holidays and PTO: Feetures offers 20 PTO days which are available to you on day one of employment and are available to all employees, no matter your role. After working at Feetures for 5 years, your PTO days will increase to 25 days. These days can be used for vacations, appointments and sick days. Additionally, we offer 1 floating holiday to be used at your discretion We offer 10 company paid holidays a year Perks: Parking provided (Charlotte office and onsite at Hickory office) Employee Engagement team Monthly stipend to pursue an active lifestyle Feetures is an Equal Opportunity Employer that welcomes and encourages all applicants to apply regardless of age, race, sex, religion, color, national origin, disability, veteran status, sexual orientation, gender identity and/or expression, marital or parental status, ancestry, citizenship status, pregnancy or other reasons protected by law.

Job Title: Executive Assistant to the Chief Operating Officer (COO) Reports To: Chief Operating Officer Employment Type: Full-Time We are seeking a highly skilled and proactive Executive Assistant to provide comprehensive support to the Chief Operating Officer (COO). This role is critical to ensuring the COO's time, communications, and priorities are managed efficiently while enabling seamless coordination across internal teams and external partners. The ideal candidate brings strong executive presence, exceptional organizational skills, and the ability to operate confidently in a fast-paced, global environment. Key Responsibilities: Provide full calendar management for the COO, proactively identifying and resolving scheduling conflicts. Review, prioritize, and manage executive email correspondence; draft and send responses on behalf of the COO as appropriate. Screen and manage incoming calls, visitors, and correspondence. Coordinate complex domestic and international travel arrangements. Draft, edit, and prepare executive communications including emails, memos, reports, and correspondence. Develop high-quality presentations for executive leadership, board meetings, and company-wide audiences with minimal direction. Collaborate with internal teams to gather data and content for presentations and reports. Support contract administration by routing documents for signatures, scanning, and managing electronic execution. Prepare and process executive expense reports; review and approve expenses for direct reports as needed. Organize meetings, prepare summaries, and coordinate catering and logistics. Plan and manage executive-sponsored events in Charlotte and other U.S. locations. Manage office visitors and oversee incoming calls and emails to ensure a professional office experience. Coordinate with maintenance and service vendors to ensure the office remains clean, safe, and operational. Build and maintain relationships with travel agencies, hotels, and ground transportation providers. Provide notary services to company officers as required. Qualifications and Experience: Bachelor's degree required, with significant experience supporting senior executives in a global organization. Exceptional written and verbal communication skills with strong executive presence. Highly organized with exceptional attention to detail and follow-through. Proactive and able to manage competing priorities in a time-sensitive environment. Strong ability to translate complex information into clear, compelling presentations. Proven discretion and sound judgment when handling confidential information. Experience creating written procedures and training employees on office processes. Demonstrated project management skills with the ability to meet deadlines and take ownership. Proficiency in Microsoft Word, PowerPoint, Excel, Outlook, Microsoft Teams. Prior marketing and/or corporate communications experience strongly preferred. Certified or eligible to become a North Carolina Notary Public. Work Environment: Office-based position located in Charlotte, NC.

TITLE: Executive Assistant II We are a global investment bank specializing in M&A and private capital advisory services. Clients worldwide rely on us to help unlock value in their business and turn ambitious goals into reality. We approach every engagement with boundless collaboration, pooling expertise and relationships across industries, service offerings, and geographies. For over 30 years, our clients have trusted us to think strategically, execute precisely, and deliver premium outcomes to help them grow. We are ambitious in our goals and steadfast in the belief that clients deserve our very best. To achieve our highest aspiration, we invest in world-class, team-oriented individuals who are smart, driven, and principled - those who are eager to be part of something bigger than themselves. When you join Harris Williams, you are welcomed into a collegial environment where every individual has the opportunity to make an impact in a powerful and significant way. We invite you to learn more about careers at Harris Williams. The Opportunity We are seeking a highly motivated and proactive Executive Assistant II to become a vital member of our team. This is not a typical administrative role; you will be the central communication hub and operational backbone for a team of senior investment bankers. In a fast-paced environment with constantly shifting priorities, you will be a key partner in driving efficiency and enabling your team to achieve its goals. This role requires exceptional judgment, foresight, and a relentless commitment to excellence. This is an in-office role. Light after hour email usage expected What You'll Do: Core Responsibilities * Executive Support & Calendar Management: Master and manage complex calendars for multiple executives, strategically prioritizing schedules and proactively resolving conflicts. * Logistics & Travel Coordination: Flawlessly coordinate intricate domestic and international travel arrangements and manage timely expense reporting. * Meeting & Conference Execution: Own the end-to-end planning of meetings and conferences, including reserving facilities, coordinating catering, and ensuring all A/V and essential services are prepared. * Communication Hub: Serve as the primary point of contact for your team, preparing professional business communications and liaising with internal and external stakeholders. * Team Leadership & Mentorship: Act as a leader and mentor within the support staff, sharing best practices, offering backup, and championing our collaborative "one firm" culture. What We're Looking For: The Ideal Candidate Successful team members at Harris Williams are proactive, collaborative, and take immense pride in their work. We are looking for individuals who embody these qualities: * Proactive & Self-Starting: You anticipate needs, work ahead, and ask "What's next?" instead of waiting for direction. You exhaust available resources and propose creative solutions to enhance efficiency. * Collaborative & Enthusiastic: You view challenges as growth opportunities, share ideas and credit with teammates, and actively mentor others. You are willing to pitch in to assist others without hesitation. * Detail-Obsessed & Accountable: You proofread all work to ensure 100% accuracy, seek feedback to improve, and maintain the highest level of confidentiality with sensitive information. * Intellectually Curious: You ask thoughtful questions to deepen your understanding of the deal process and your team's objectives. You know where your bankers are in a deal cycle to anticipate needs. * Exceptional Communicator: You articulate thoughts and ideas clearly, both verbally and in writing. You are responsive, acknowledge requests, and clarify deadlines to stay aligned with your team. Qualifications & Experience * Typically requires 6+ years of related experience supporting multiple executives in a demanding, fast-paced corporate environment. * Expert-level proficiency in MS Office, particularly Outlook, Word, Excel, and PowerPoint. * Demonstrated expertise in heavy calendar and contact management, with the ability to manage executive inboxes and respond on a banker's behalf. * Strong skills in editing and formatting professional presentations and documents. * Must be authorized to work in the U.S. without sponsorship. Why Join Us? * Professional Development: We invest in your success. You will receive role-specific training and have opportunities to contribute to or lead special projects that improve firm processes. * Engaging Culture: We believe our people are our greatest asset. You will be part of a firm that values teamwork and participates in team-building events, both at the local and company-wide level. * Impact: This is a highly visible role where your contributions directly support the success of our client engagements and the firm's strategic goals. Base Salary: $85,000-$95,000 Salaries may vary within the range based on geographic location, market data and on individual skills, experience, and education. Application Window: Generally, this opening is expected to be posted for 48 business hours from 11/25/25, although longer with business discretion. This description reflects the core activities of the role but is not intended to be all-inclusive and other duties within the group/department may be required, in addition to changes in the emphasis of duties as required from time to time. Disclaimer: Harris Williams will not accept unsolicited resumes from contingency recruiters. Any such resumes received will not be considered as legitimate submissions, and Harris Williams will not pay for the placement of a candidate resulting from the receipt of an unsolicited resume. Furthermore, Harris Williams strictly forbids any contingency recruiter from representing the firm in the market without prior consent. Qualifications Successful candidates must demonstrate appropriate knowledge, skills, and abilities for a role. Listed below are skills, competencies, work experience, education, and required certifications/licensures needed to be successful in this position. Preferred Skills Calendar Management, Office Administration, Organizing, Presentation Development, Prioritization, Researching Competencies Accuracy and Attention to Detail, Confidentiality, Decision Making and Critical Thinking, Desktop Tools, Effective Communications, Flexibility and Adaptability, Office Administration Work Experience Roles at this level typically require a university / college degree with < 1 year of professional experience and/or successful completion of a formal development program. In lieu of a degree, a comparable combination of education, job specific certification(s), and experience (including military service) may be considered. Education Bachelors Certifications No Required Certification(s) Licenses No Required License(s) Benefits PNC offers a comprehensive range of benefits to help meet your needs now and in the future. Depending on your eligibility, options for full-time employees include: medical/prescription drug coverage (with a Health Savings Account feature), dental and vision options; employee and spouse/child life insurance; short and long-term disability protection; 401(k) with PNC match, pension and stock purchase plans; dependent care reimbursement account; back-up child/elder care; adoption, surrogacy, and doula reimbursement; educational assistance, including select programs fully paid; a robust wellness program with financial incentives. In addition, PNC generally provides the following paid time off, depending on your eligibility: maternity and/or parental leave; up to 11 paid holidays each year; 8 occasional absence days each year, unless otherwise required by law; between 15 to 25 vacation days each year, depending on career level; and years of service. To learn more about these and other programs, including benefits for full time and part-time employees, visit Your PNC Total Rewards. Disability Accommodations Statement If an accommodation is required to participate in the application process, please contact us via email at AccommodationRequest@pnc.com. Please include "accommodation request" in the subject line title and be sure to include your name, the job ID, and your preferred method of contact in the body of the email. Emails not related to accommodation requests will not receive responses. Applicants may also call ************ and say "Workday" for accommodation assistance. All information provided will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. At PNC we foster an inclusive and accessible workplace. We provide reasonable accommodations to employment applicants and qualified individuals with a disability who need an accommodation to perform the essential functions of their positions. Equal Employment Opportunity (EEO) PNC provides equal employment opportunity to qualified persons regardless of race, color, sex, religion, national origin, age, sexual orientation, gender identity, disability, veteran status, or other categories protected by law. This position is subject to the requirements of Section 19 of the Federal Deposit Insurance Act (FDIA) and, for any registered role, the Secure and Fair Enforcement for Mortgage Licensing Act of 2008 (SAFE Act) and/or the Financial Industry Regulatory Authority (FINRA), which prohibit the hiring of individuals with certain criminal history. California Residents Refer to the California Consumer Privacy Act Privacy Notice to gain understanding of how PNC may use or disclose your personal information in our hiring practices.

The Executive Assistant (EA) provides comprehensive support to our COO in a fast-paced, global environment. The EA is a proactive, energetic, and confident professional. This role balances detailed day-to-day tasks with enabling impact behind the scenes of global meetings, collaborations, and conferences of various scale and scope. Roles and Responsibilities Manage the COO's complex calendar, schedule meetings, and coordinate appointments. Prepare and edit correspondence, communications, presentations, and other documents. Handle incoming and outgoing communications, including emails and phone calls, with a high level of professionalism and confidentiality. Coordinate logistics for meetings, including room reservations, catering, and technical setup. Coordinate logistics for large-scale international events, including venue, travel, and on-site execution Plan and arrange complex and detailed travel itineraries, including flights, accommodations, and transportation for the CEO and other senior executives as needed. Prepare travel expense reports and manage reimbursements. Provide physical and operational support during multi-day conferences (e.g., setup, transitions, VIP handling) Assist in the planning and execution of special projects and initiatives led by the COO. Track progress and provide regular updates on project status to ensure timely completion. Maintain and organize files, records, and documentation for easy retrieval. Ensure proper filing and storage of sensitive and confidential information. Coordinate office activities and operations to secure efficiency and compliance with company policies. Support Office Manager with receptionist duties as needed Any additional duties needed to help demonstrate our core values, drive our vision, and fulfill our mission. Demonstrated Competencies: Accountability & Integrity Self-management Technical proficiency Business Acumen Problem solving Confidentiality Communication Adaptability Digital Fluency Qualifications Required: Bachelor's degree preferred but not required. Minimum of 5+ years of experience as an Executive Assistant, preferably supporting C-level executives. Exceptional organizational and time-management skills. Strong written and verbal communication abilities across multiple lines of business. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with travel coordination and expense reporting. High level of integrity and discretion in handling confidential information. Ability to work independently and prioritize tasks in a fast-paced environment. Professional demeanor and strong interpersonal skills. Results driven, roll-up sleeves mentality High motor/High energy Physical Demands and Working Conditions Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. External Posting Language This is a full-time position. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Learn more at BNI.com An equal opportunity employer.

At Equitable, our power is in our people. We're individuals from different cultures and backgrounds. Those differences make us stronger as a team and a force for good in our communities. Here, you'll work with dynamic individuals, build your skills, and unleash new ways of working and thinking. Are you ready to join an organization that will help unlock your potential? We are seeking a highly organized and professional Executive Assistant to provide administrative support to several members of the Individual Retirement senior leadership team. Reporting to the Head of Individual Retirement, the responsibilities of the Executive Assistant include: * Schedule and organize complex activities such as meetings, domestic and international travel, video conferences * Partners with the IR Sales Operations Manager in the planning and coordination of town hall/All-Hands meetings and department activities for Head of Individual Retirement * Works efficiently to manage schedule to ensure efficient and effective use of time * On-board/off-board the Head of Individual retirements direct reports * Assists in escalations/resolutions of technology or system issues for all non-distribution team members * Ability to compose and draft correspondence, including emails, and letters * Monitors, assists, and escalates expense issues and reviews expense report for the Head of IR * Assists with expense escalations for all non-distribution team members * Handle confidential and sensitive information with the utmost integrity * Work independently on ongoing and ad-hoc projects * Partners with Performance Lead on the scheduling of quarterly OKRs * Maintains active status of all FINRA licenses and CE training for Head of IR and Direct Reports * Send out monthly anniversary and birthday announcements to IR Tribe & Sales * Handles all registrations for EQH related conferences for Head of IR and Direct Reports * Submission of monthly invoices through Ariba for Head of IR and Direct Reports The base salary range for this position is $60,000 - $85,000. Actual base salaries vary based on skills, experience, and geographical location. In addition to base pay, Equitable provides compensation to reward performance with base salary increases, spot bonuses, and short-term incentive compensation opportunities. Eligibility for these programs depends on level and functional area of responsibility. For eligible employees, Equitable provides a full range of benefits. This includes medical, dental, vision, a 401(k) plan, and paid time off. For detailed descriptions of these benefits, please reference the link below. Equitable Pay and Benefits: Equitable Total Rewards Program Minimum Qualifications: * Associate degree or equivalent work experience * 5 years of executive/administrative assistance or related experience * Experience with supporting large teams * Advanced knowledge and application of Microsoft Office (Word, Excel, PowerPoint) Preferred Qualifications: * Experience with expense management and Concur * Experience with Ariba or other similar procurement systems * Excellent verbal/written communications skills, note taking, and proof-reading abilities * Advanced organizational skills and the ability to prioritize tasks and manage multiple projects * Ability to work under pressure of deadlines, yet still ensure timeliness and accuracy * Problem-solving skills, research and data gathering ability, analytical and negotiation skills Independent thinker * High level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated professionalism, poise, tact and diplomacy * Ability to interact and communicate with individuals at all levels of the organization, correspond with other Equitable entities and outside of Equitable * Able to perform duties independently, with minimal or no direct supervision Skills: Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision. Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors. Interpersonal Relationships: Knowledge of the techniques and the ability to work with a variety of individuals and groups in a constructive and collaborative manner. Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation. Office Administration: Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams. Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations. ABOUT EQUITABLE At Equitable, we're a team committed to helping our clients secure their financial well-being so that they can pursue long and fulfilling lives. We turn challenges into opportunities by thinking, working, and leading differently - where everyone is a leader. We encourage every employee to leverage their unique talents to become a force for good at Equitable and in their local communities. We are continuously investing in our people by offering growth, internal mobility, comprehensive compensation and benefits to support overall well-being, flexibility, and a culture of collaboration and teamwork. We are looking for talented, dedicated, purposeful people who want to make an impact. Join Equitable and pursue a career with purpose. Equitable is committed to providing equal employment opportunities to our employees, applicants and candidates based on individual qualifications, without regard to race, color, religion, gender, gender identity and expression, age, national origin, mental or physical disabilities, sexual orientation, veteran status, genetic information or any other class protected by federal, state and local laws. NOTE: Equitable participates in the E-Verify program. If reasonable accommodation is needed to participate in the job application or interview process or to perform the essential job functions of this position, please contact Human Resources at ************** or email us at *******************************.

Miles Enterprise Solutions is seeking a proactive, tech-savvy Executive Assistant (EA) to provide high-level administrative, operational, and strategic support to the CEO. The ideal candidate is a detail-oriented professional who thrives in a dynamic, fast-paced environment, demonstrates strong judgment, and embraces technology-including AI tools-to enhance efficiency and effectiveness. This role serves as a trusted partner to the CEO and will manage complex scheduling, communication, research, and coordination across internal teams, clients, and partners. Key Responsibilities Administrative & Executive Support Manage and prioritize the CEO's calendar, meetings, and travel logistics. Prepare correspondence, presentations, and reports on behalf of the CEO. Handle confidential information with discretion and professionalism. Anticipate executive needs and proactively manage follow-ups and priorities. Technology & AI Integration Leverage tools such as Microsoft 365, Salesforce, and AI-driven assistants (e.g., ChatGPT, Copilot, Notion AI) to automate and streamline workflows. Maintain digital records, track KPIs, and develop dashboards or briefings using available software tools. Research, test, and recommend new digital tools that enhance productivity and communication. Operational Coordination Support cross-departmental coordination and communication to ensure alignment with strategic goals. Assist in preparing executive summaries, meeting agendas, and post-meeting action items. Support SharePoint site development and content Support project tracking, data entry, and task automation for leadership initiatives. Client & Stakeholder Engagement Serve as the point of contact between the CEO and external partners, clients, and vendors. Draft professional correspondence and communication on behalf of the CEO. Support contract opportunities and proposal responses. Support logistics for executive meetings, board presentations, and community events. Qualifications Qualifications Bachelor's degree in Business Administration, Communications, or a related field preferred. 3+ years of executive-level administrative or operational experience. Strong proficiency in Microsoft 365 (Teams, Outlook, Excel, SharePoint, PowerPoint) and collaboration tools. Familiarity with Salesforce CRM or other project management platforms. Demonstrated experience using AI tools to support scheduling, writing, research, or analysis. Excellent communication, writing, and interpersonal skills. Strong organizational skills with the ability to manage multiple priorities. Discretion and confidentiality are essential. Preferred Attributes Interest in technology, consulting, or workforce development sectors. Experience supporting executives in a small business environment. Ability to work independently and exercise sound judgment under pressure. Compensation & Benefits Competitive hourly rate based on experience. Flexible hybrid work environment. Professional development and training opportunities. Opportunity to work closely with senior leadership on high-impact initiatives. Miles Enterprise Solutions Empowering people. Enhancing performance. Accelerating innovation.

Industry: Commercial Construction Job Type: Full -Time, Direct Hire Are you an exceptional administrative professional who thrives on streamlining operations and supporting top -tier executives? Do you want to be a key player in a company where you have a real stake in the outcome? A premier, 100% employee -owned construction firm in Charlotte is seeking a dynamic and highly organized Executive Assistant to become a strategic partner to our senior leadership team. In this role, you are the force multiplier for our executives. You will manage complex calendars, spearhead major corporate events, and serve as a central point of communication, ensuring the entire office operates with peak efficiency. Your attention to detail and proactive mindset will directly contribute to our success and award -winning company culture. How You'll Make an Impact: Provide Strategic Support: Act as the right hand to senior leaders, preparing and finalizing high -level correspondence, reports, and presentations for both internal and external audiences. Lead Event Coordination: Take charge of planning and executing a wide range of functions, from board meetings and client -facing events to job site functions and large -scale company parties. Manage Complex Logistics: Oversee all event details including vendor selection, venue management, budgets, and timelines to ensure flawless execution. Champion Company Culture: Support division leaders with key initiatives related to employee onboarding, recognition, and appreciation programs. Master of Organization: Expertly manage executive calendars, schedule critical meetings, and maintain key operational documents with precision and sound judgment. What You'll Bring to the Table: At least two years of experience providing administrative support to senior -level executives. Exceptional organizational, project management, and multitasking skills with a passion for seeing tasks through to completion. Polished and professional verbal and written communication abilities. A detail -oriented mindset with an outstanding work ethic and impeccable judgment. The ability to work autonomously as well as collaboratively within a team. High proficiency in the MS Office Suite and a willingness to learn new technologies quickly. Your Career, Your Ownership: Our Commitment to You We believe in enriching the lives of our people. As an employee -owner, you are critical to our success, and we invest heavily in your future. We are proud to offer: True Ownership: Become an owner through our Employee Stock Ownership Program (ESOP) and share in the profits via our 401(k) profit -sharing plan. Financial Wellness: Take advantage of our unique College Student Debt Reduction Program. Exceptional Benefits: A full suite of medical, dental, and vision benefits. Time to Recharge: Generous Paid Time Off (PTO) and a paid "Stewardship Day" for volunteering. A Culture of Purpose: Join a team with clearly defined Core Values and a powerful mission. If you are a proactive and dedicated professional looking to join a thriving, employee -owned company, we invite you to apply. To Apply: Please submit your confidential resume. We look forward to hearing from you. (Our company is an Equal Opportunity Employer) Keywords: Executive Assistant, Administrative Assistant, EA, Senior Admin, Office Manager, Event Coordinator, Construction, Corporate Support, Charlotte NC Jobs, Executive Support, MS Office, Employee -Owned, ESOP.

Job Description The ideal candidate for this position will excel in a fast, busy but also a calm and uplifting environment coordinating the logistics of the CEO of the company. The candidate should have some relevant experience to the role that highlights their capability to conduct all administrative work, making sure the CEO's operations run smoothly. Thus, the candidate should be detail oriented, loyal and a creative problem solver. Responsibilities Control workflow and schedule Handle all logistics CEO related Interact with leadership, internally and externally. Other duties as assigned Scheduling TOP SKILL NEEDED: We are looking for personality and loyalty for this role over any other skill. (The things we are looking for can be taught; we are looking for someone eager to learn, grow in the company and become part of our family here at SRC). Qualifications Associate's degree or equivalent experience Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.) Communication skills, written/verbal Ability to prioritize and meet deadlines Keep information confidential *Uncapped Commission* Our goal is to generate $1,000,000 by the end of 2025.

WHY JOIN MILESTONE At Milestone, we aspire to advance and implement paradigm shifts for cardiac therapy. We are currently focused on developing anti-arrhythmia treatments for self-administration outside of the emergency department or hospital setting for patients with acute episodes of paroxysmal supraventricular tachycardia (PSVT) and atrial fibrillation (AFib), as well as other episodic cardiovascular conditions. In addition to our science and innovation, we are a team guided and driven by our core values. Patient needs and empowerment are continually upheld as central to our mission. Our teamwork is strengthened in an environment in which we support and challenge each other while enjoying and celebrating our achievements. We maintain an entrepreneurial, proactive, and action-oriented mindset that places high value on grit, courage, and resolve. Decision-making is based on evaluating information and an idea's merits; data-driven proposals are both supported and sought. We act individually and as a team with humility, candor, empathy, and unwavering integrity. We have been successful in attracting and empowering best-in-class talent, and we seek those with passion to join on our journey to develop treatments and to motivate change. We are excited about the possibilities of this team and what we can accomplish together. This position is responsible for providing project coordination and executive administrative support to the Vice President of Sales & CCO, as well as other commercial leadership within the commercial department. This role is based in the Charlotte headquarters office. YOU WILL BE RESPONSIBLE FOR Providing administrative support to the VP of Sales & CCO and other leaders within the commercial department. Managing calendar and event coordination for the entire commercial department, including the contract sales organization partnership. Coordinating and planning for congress, marketing programs and agency support required for conferences and association attendance. Organizing quarterly sales meetings which include travel for on-site management of arranging venues, and meeting content. Supporting the marketing team by co-creating and communicating field direction for promotional materials. Working closely with marketing for allocation and distribution of marketing materials to the sales team. Handling event planning logistics, catering, agendas, and travel arrangements for meetings. Discreetly handling confidential business and employees' issues, working closely with Human Resources. Skilled in business management support including budget templates, invoicing, and PR/PO generation. Responding to email and other correspondence to facilitate communication and enhance business processes. Interacting with supporting internal departments, as well as external vendors to direct activities and communicate effectively for seamless integration and partnership. Supporting and actings as a communication partner for all contract sales partnerships relative to commercial operations. Interacting and actings as a liaison to other administrative executives across the organization. ABOUT YOU An attitude of can do, coupled with high integrity and a strong work ethic that produces quality end results. An ability to work in a fast-paced, lean environment with the ability to pivot with agility based on demanding business needs. Minimum of five years of C-Level/VP Administrative Support and Office Management Experience. Experience as an Administrative/Business Coordinator a plus. High attention to detail and the ability to prioritize projects. Proficient in Microsoft Office (Teams, Word, Outlook, PowerPoint and Excel) Knowledge of video conferencing tools Ability to work in a small, entrepreneurial environment with limited supervision Excellent written and verbal communication and interpersonal skills Technological acumen-knowledge and ability to learn new technology Strong Attention to detail, accuracy, responsibility and ability to multi-task EEOC Statement: Milestone believes in a diverse environment and is committed to equal employment opportunities for all its employees and qualified applicants. We do not discriminate in recruitment, hiring, training, promotion, or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status. Milestone will make reasonable accommodation for qualified individuals with known disabilities in accordance with applicable law. COVID-19 VACCINATION POLICY: All Milestone employees, regardless of work location, must be fully vaccinated for COVID-19. This requirement includes a booster dose once eligible. Requests for exemption for medical or sincerely held religious beliefs will be considered. EEOC STATEMENT: Milestone believes in a diverse environment and is committed to equal employment opportunities for all its employees and qualified applicants. We do not discriminate in recruitment, hiring, training, promotion or any other employment practices for race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status. Milestone will make reasonable accommodations for qualified individuals with known disabilities in accordance with applicable law.

**Role Description** As an Enterprise Architect, you will play a pivotal role in shaping the technological landscape of our organization. Working closely with stakeholders across various business units, you will be responsible for designing and implementing strategic architectures that align with our business objectives and drive digital transformation in the banking industry. Architecture Design: Develop and maintain comprehensive architectural blueprints that encompass the entire IT infrastructure, applications, data, and technology platforms. **Role Objectives** + Strategic Planning: Collaborate with senior leadership to define technology strategies and roadmaps that support business growth, innovation, and agility in the banking sector. + Solution Evaluation: Assess the suitability of new technologies and solutions, conducting thorough evaluations to determine their alignment with business needs and architectural standards. + Governance and Compliance: Establish and enforce architectural governance processes to ensure compliance with industry regulations, security standards, and best practices in banking. + Collaboration and Communication: Act as a bridge between technical and non-technical stakeholders, facilitating communication and fostering alignment on architectural decisions and priorities within the banking domain. + Technical Leadership: Provide guidance and leadership to development teams, promoting architectural best practices, and mentoring junior architects with a focus on banking-specific requirements. + Risk Management: Identify potential risks and dependencies within the architecture, implementing mitigation strategies to minimize disruption to banking operations. + Continuous Improvement: Stay abreast of emerging technologies and industry trends in banking and technology, driving innovation and continuous improvement within the organization's technology stack. **Qualifications and Skills** + Bachelor's degree in Computer Science, Information Technology, or related field. + Proven experience (5+ years) as an Enterprise Architect in a large-scale enterprise environment, with experience in the banking sector preferred. + In-depth knowledge of enterprise architecture frameworks and methodologies. + Extensive working experience in workflow engineering and business process orchestration. Pega experience is preferred. ServiceNow knowledge is helpful. + Strong understanding of cloud computing, microservices architecture, API management, and emerging technologies. + Experience with Azure cloud services and solutions, financial services or Databricks preferred. + Experience with EA tools like LeanIX, Ardoq is helpful. + Excellent communication and interpersonal skills, with the ability to articulate complex technical concepts to non-technical stakeholders in the banking industry. + Proven leadership abilities, with a track record of leading cross-functional teams and driving architectural initiatives to successful outcomes. **Additional Requirements** EOE, including Disability/veterans

Job Level: Vice President Job Function: IT and Digital Development Employment Type: Full Time Role Description As an Enterprise Architect, you will play a pivotal role in shaping the technological landscape of our organization. Working closely with stakeholders across various business units, you will be responsible for designing and implementing strategic architectures that align with our business objectives and drive digital transformation in the banking industry. Architecture Design: Develop and maintain comprehensive architectural blueprints that encompass the entire IT infrastructure, applications, data, and technology platforms. Role Objectives * Strategic Planning: Collaborate with senior leadership to define technology strategies and roadmaps that support business growth, innovation, and agility in the banking sector. * Solution Evaluation: Assess the suitability of new technologies and solutions, conducting thorough evaluations to determine their alignment with business needs and architectural standards. * Governance and Compliance: Establish and enforce architectural governance processes to ensure compliance with industry regulations, security standards, and best practices in banking. * Collaboration and Communication: Act as a bridge between technical and non-technical stakeholders, facilitating communication and fostering alignment on architectural decisions and priorities within the banking domain. * Technical Leadership: Provide guidance and leadership to development teams, promoting architectural best practices, and mentoring junior architects with a focus on banking-specific requirements. * Risk Management: Identify potential risks and dependencies within the architecture, implementing mitigation strategies to minimize disruption to banking operations. * Continuous Improvement: Stay abreast of emerging technologies and industry trends in banking and technology, driving innovation and continuous improvement within the organization's technology stack. Qualifications and Skills * Bachelor's degree in Computer Science, Information Technology, or related field. * Proven experience (5+ years) as an Enterprise Architect in a large-scale enterprise environment, with experience in the banking sector preferred. * In-depth knowledge of enterprise architecture frameworks and methodologies. * Extensive working experience in workflow engineering and business process orchestration. Pega experience is preferred. ServiceNow knowledge is helpful. * Strong understanding of cloud computing, microservices architecture, API management, and emerging technologies. * Experience with Azure cloud services and solutions, financial services or Databricks preferred. * Experience with EA tools like LeanIX, Ardoq is helpful. * Excellent communication and interpersonal skills, with the ability to articulate complex technical concepts to non-technical stakeholders in the banking industry. * Proven leadership abilities, with a track record of leading cross-functional teams and driving architectural initiatives to successful outcomes. Additional Requirements Nearest Major Market: Charlotte

Opkalla is a Charlotte-based technology advisory firm dedicated to creating an easier way for organizations to identify the best IT solutions through a transparent, vendor-neutral approach. Founded in 2019, we are a highly recognized, people-first company with a strong culture focused on trust, transparency, growth, and team support. Opkalla has earned multiple prestigious awards that reflect this outstanding workplace environment and industry leadership. Summary The Executive Assistant will provide high-level administrative and operational support to Opkalla's leadership team, enabling executives to focus on strategic initiatives by managing schedules, communications, travel, and special projects. This role requires discretion, exceptional organizational skills, technology proficiency, and the ability to represent Opkalla as the first point of contact for internal and external communications. Essential Functions & Responsibilities Manage complex calendars and appointments for the CEO, CRO, and COO, coordinating meetings, conferences and priorities to optimize time management Plan and support execution of Opkalla events, leadership meetings, and special projects as assigned Facilitate Opkalla's Legal Contract process by coordinating with the Director of Partnerships, the COO, and outside counsel, ensuring timely review, approval, and execution of contracts Draft, review, and prepare presentations and meeting materials Maintain office supply inventories and administer day-to-day office administrative duties as assigned Anticipate leadership needs, identify process improvements, and proactively resolve issues to enhance Qualifications 5-8 years of experience as an Executive Assistant or similar senior administrative role supporting C-level or senior executives, ideally within the technology sector Exceptional organizational, time management, and multitasking skills; ability to prioritize in a fast-paced environment Excellent written and verbal communication skills with strong attention to detail High degree of professionalism, discretion, and ability to handle confidential information responsibly Strong interpersonal skills with the ability to build relationships across teams and external partners Preferred experience supporting a technology business Familiarity with remote/hybrid coordination and tools Entrepreneurial mindset with a positive attitude and adaptability to changing priorities Experience managing or supporting legal contract processes Ability to understand basic legal terminology and processes, with strong attention to detail and organizational skills Advanced proficiency in Microsoft Office

*** Unable to provide sponsorship at this time. Only considering persons eligible to work in the United States. Global Support and Development is seeking to hire a C-Suite Executive Assistant! The position is full-time, in-person, and located at HQ in Charlotte, N.C. Are you the ultimate operational anchor with a passion for precision ? We're looking for a superstar C-Suite Executive Assistant to be the driving force behind our Chief Operations Officer and Chief Program Officer, and a key support player for the rest of our leadership. If "anticipate, manage, and execute" is your personal motto, and you excel at everything from high-stakes calendar management to confidential support, then this is your chance to shine! You'll master complex global travel logistics and drive critical special projects, ensuring our executive team is always prepared to make an impact. GSD offers a comprehensive benefits package to include: Up to 25 days of accrued vacation Up to 80 hours of annual sick leave Up to 80 hours of Military Pay and 30 Days Differential Medical, Dental and Vision (GSD covers monthly premium) Group Life and AD&D Coverage (GSD covers monthly premium) Retirement (Pre and Post Tax Options) and a Company Match Matches on Qualified 529 Plans Up to 14 Paid Holidays Want to know more? Read on to learn more about the role and how you can help us turn strategy into action! ESSENTIAL FUNCTIONS: Scheduling and Calendar Management: Specific to COO & CPO Anticipate administrative needs based on knowledge of organizational and Sectional priorities and objectives, schedules and plans; Proactively and independently manage and deconflict schedules and activities in a dynamic environment; Coordinate meetings with internal and external stakeholders managing dynamic calendars, and handling a high volume of scheduling requests. Coordination of Program Design and Operations Business Units. Support the coordination and understanding of Sectional workstrands on a day to day basis working with Sectional and Departmental leadership to enhance coherence and collective progress. Support COO/CPO engagement with the CEO in meetings and discussions by working with CoS / Senior Executive Assistant enhancing understanding on Sectional priorities and communication; Manage information flow, providing the right information at the right time to the right people to support organizational and sectional work flow; Execute special projects including presentations, spreadsheets, and reports; Prepare introduction letters, memos, guidance and similar documents. Meeting Preparation and Follow-Up: Prepare agendas, briefing materials, and presentations for key meetings; Ensure follow-up actions are documented and executed effectively to maintain momentum on critical projects; Support Salesforce CRM data entry supporting relationship and contact management. Communications and Staff Coordination: Act as a primary point of contact for internal and external inquiries, filtering and prioritizing communications; Support team communications and plan organizational events, both internal and off-site. Event Planning and Coordination: Manage the logistics for team off-sites, leadership retreats, and key organizational events. This includes everything from venue sourcing and vendor management to budget tracking and on-site coordination; Be prepared to accompany COO/CPO for high profile engagements. To the full C-Suite Membership Travel Planning and Logistics: Arrange domestic and international travel, including flights, accommodations, Airtable updates, and ground transportation. Manage itineraries, preparing materials for travel, checking VISA requirements etc, complete HV embarkation forms, operational records data entry, and handling last-minute changes. Financial Support: Prepare, reconcile and submit expense reports. General Requirements Maintain professionalism, discretion, and strict confidentiality as applicable with all materials and matters; Promote and action GSD's core values of accountability, humility, and integrity in all work we conduct; Promote good stewardship of financial and other resources to achieve maximum benefit to those impacted by disaster or at risk of impact; Assist with coordination and communication of projects and strategic initiatives led by Chief of Staff and, as needed, the broader executive team; and Perform other duties as assigned. QUALIFICATIONS: Required Experience: Seven (7) or more years of relevant experience as an executive assistant to a senior leadership position; Experience supporting in-office and remote staff; Project management experience required, certification preferred. Education: Bachelor's Degree in Business Administration or relevant field; or Equivalent experience and training. Knowledge/Skills: Excellent computer skills, to include competency with Google Suite; Ability to manage time independently and coordinate multiple projects simultaneously under pressure; Confident and effective written and verbal communication, to include proofreading and editing; Cultural awareness and the ability to work collaboratively with a wide array of stakeholders to build relationships; Ability to proactively identify and critically think to solve problems; Exceptional organizational skills, attention to detail, and the ability to rapidly shift tasks; Experience working and/or traveling domestically and internationally; and Working knowledge of Spanish and/or French desired. WORKING CONDITIONS AND PHYSICAL DEMANDS: GSD prioritizes the safety, security, and well-being of all of our staff members. All employees are expected to follow strict safety protocols, including the use of personal protective equipment (PPE) as required and adherence to safety regulations (maritime, and other), to mitigate risks. Consistent with the Americans with Disabilities Act (ADA) and North Carolina state law, GSD will provide reasonable accommodation for a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship or a direct threat to the health and/or safety of the individual or others. These working conditions and physical demands are described to provide a clear understanding of the nature of the role, including the essential deployment responsibilities that may be necessary, to ensure that potential candidates are well-prepared for the challenging and demanding nature of the duties and realities of disaster response work. Working Conditions Work is performed in an office setting and is generally sedentary, but may involve movement (e.g., walking, standing or otherwise being mobile throughout the office) for brief periods of time; Ability to use hands, reach, and independently lift and move items weighing up to 20 pounds, carry, push, and pull or otherwise move objects; Ability to bend and stoop; Ability to sit and view a computer screen for extended periods of time; Ability to demonstrate manual dexterity to operate computer and other office equipment; Routine domestic and international travel up to 10% is required; and Ability to communicate effectively with others. Physical Demands Ability to perform work indoors in an office environment; Ability to work a varied schedule to complete projects and meet deadlines in response to changing demands; Ability to travel to attend meetings, industry or professional association conferences and stay overnight as required. This reflects an assignment of essential functions. It does not prescribe or restrict the tasks that may be assigned. Other duties and tasks may be assigned to this job at GSD's discretion. Work Authorization Requirements: GSD participates in E-verify, an internet-based system that allows employers to determine the eligibility of their employees to work in the United States. E-Verify is administered by the U.S. Department of Homeland Security and the Social Security Administration. Our participation in E-Verify is in compliance with federal law and is limited to the use of E-Verify for employment eligibility verification only. We do not use E-Verify to pre-screen job applicants and may not limit or influence the choice of documents presented for use on the Form I-9. Notwithstanding, employment is conditional upon validity of Employment Authorization Documents (EADs). This is a summary rather than a detailed list of the duties performed. The essential functions, knowledge, skills, and working conditions may change along with business needs. This job description does not constitute a contract between employer and employee as employment is at will. Global Support and Development provides reasonable accommodations to assist qualified individuals in order to perform the essential functions their job requires. GSD is an Equal Opportunity Employer, and embraces all candidates regardless of race, color, sex (including pregnancy), nation of origin, ethnicity, religion, disability, marital status, sexual orientation, age, gender identity or expression, genetic information, military/veteran status or any other basis prohibited by law. GSD promotes diversity, equity, and inclusion in all candidate selections.

Rodenbaugh's Flooring America Kitchen Bed and Bath is a leading provider of high-quality flooring, kitchen, and bath products. With over 50 years of experience, we have built a reputation for excellence in customer service and top-notch products. We are committed to providing our customers with the best experience and are looking for a skilled Executive Assistant II to join our team. Position Overview: We are seeking a highly organized and efficient Executive Assistant II to support our executive team. The ideal candidate will have excellent communication skills, a strong attention to detail, and the ability to handle multiple tasks in a fast-paced environment. This is a full-time position with a competitive salary and benefits package. Key Responsibilities: - Provide administrative support to the executive team, including managing calendars, scheduling meetings, and making travel arrangements - Prepare and edit correspondence, presentations, and reports - Manage and maintain confidential information with discretion and professionalism - Coordinate and assist with special projects and events - Act as a liaison between the executive team and other departments within the company - Handle incoming calls and emails, responding or redirecting as necessary - Prepare and track expense reports - Conduct research and gather information as needed - Assist with managing budgets and financial reports - Other duties as assigned by the executive team Qualifications: - Minimum of 3 years of experience as an executive assistant or in a similar role - Excellent organizational and time management skills - Strong written and verbal communication skills - Proficient in Microsoft Office Suite and other relevant software - Ability to maintain confidentiality and handle sensitive information with discretion - Strong attention to detail and accuracy - Proven ability to multitask and prioritize tasks effectively - Bachelor's degree in business administration or a related field is preferred but not required Benefits: - Competitive salary - Health, dental, and vision insurance - Paid time off and holidays - 401(k) retirement plan - Training and development opportunities - Employee discounts on company products If you are a motivated and organized individual with a passion for providing excellent support to a dynamic executive team, we encourage you to apply for the Executive Assistant II position at Rodenbaugh's Flooring America Kitchen Bed and Bath. Join our team and be a part of our commitment to providing exceptional products and services to our customers.

Executive Assistant wanted for NC innovative and growing manufacturer to provide high-level administrative and organizational support to executives by managing calendars, arranging travel, handling correspondence, preparing documents, and coordinating meetings and proactive tasks like managing email, preparing reports and presentations, and providing project management support to help focus on strategic goals. Executive Assistant Responsibilities: Calendar and schedule management: Coordinate and schedule meetings, appointments, and other events across different time zones. Communication management: Screen and manage emails and phone calls, draft correspondence, and act as a point of contact for clients and stakeholders. Travel coordination: Arrange all aspects of business travel, including booking flights, hotels, and transportation, as well as preparing itineraries. Document and report preparation: Create, edit, and format documents, presentations, spreadsheets, and expense reports. Project and task management: Assist with project coordination, track deadlines, and manage various administrative tasks, sometimes proactively. Administrative support: Organize digital files and documents, conduct market research, and manage client relationship management (CRM) systems. Personal assistance: Handle personal errands and appointments for the executive, such as managing online shopping or personal travel arrangements Executive Assistant Requirements: 4 - 8 years experience in similar role providing administration support to multiple managers Excellent verbal and written communication skills. Strong organizational and time management skills. High level of discretion and professionalism. Adaptability and ability to work proactively. Proven track record to improve processes and efficiency Self-starter and can-do attitude Proficiency with virtual communication and productivity tools (e.g., video conferencing, project management software) Ability to work in a fast-paced environment Attention to detail, strong organizational skills, and problem-solving mindset Strong interpersonal and communication skills; Ability to work a flexible schedule Experience with entrepreneurial organizations and/or start-ups and navigating competing priorities Why Join Charlotte Extraction Labs? Work with a cutting-edge company driving innovation in natural products. Contribute to meaningful advancements in wellness through science and technology. Enjoy a collaborative work culture with opportunities for growth and impact.

+ Workers at this level provide administrative support to work groups in the organization. + At this level, the worker has developed knowledge and skills through formal training or considerable work experience. + This level works within established procedures with a moderate degree of oversight and serves in a non-exempt capacity. + Uses business software applications (e.g. Word, PowerPoint, Excel) to prepare correspondence, reports, presentations, agendas, minutes, etc. + Receives, screens and directs incoming calls, visitors, mail and e-mail. + Maintains files and calendars. + Responsible for arranging business travel, coordinating meeting arrangements, and tracking expenses. + 5+ years experience. **Skills:** + Administrative Assistant **About US Tech Solutions:** US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** (********************************** . US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Job Title: Mental Health Administrative Support Specialist Schedule: Full-time About Us: We are a behavioral health organization dedicated to improving the lives of children, adolescents, and adults. Our mission is to provide compassionate, evidence-based care in a supportive and structured environment. Position Overview: We are looking for a detail-oriented, computer-savvy Administrative Assistant to join our team. This role plays a key part in maintaining the integrity and quality of our services across both child and adult behavioral health programs. Responsibilities: Greet clients and visitors in a warm and professional manner. Answer phone calls, take messages, and direct inquiries to the appropriate staff member. Schedule and confirm appointments for clients. Maintain a clean and welcoming reception area. Manage client intake forms and ensure all documentation is completed accurately. Process new client registrations and ensure proper data entry ( QA) into the Electronic Health Record (EHR) system. Handle client payments, insurance verification, and co-payments. Assist in managing the flow of clients and visitors to ensure minimal wait times. Communicate effectively with clinical staff to ensure timely client services. Ensure confidentiality and comply with HIPAA regulations in all interactions. Perform other administrative duties as needed to support the operation of the agency. Qualifications: Previous experience in a receptionist or customer service role, preferably in a healthcare or mental health setting. Collage Preferred Strong organizational and time-management skills. Excellent written and verbal communication skills. Ability to manage multiple tasks simultaneously and work in a fast-paced environment. Familiarity with Electronic Health Records (EHR) systems is preferred. A compassionate and empathetic demeanor with clients. Knowledge of HIPAA regulations and confidentiality standards. Ability to work well in a team and contribute to a positive office environment. Job Types: Full-Time, Contract Pay: $19.00 per hour Benefits: 12 days of paid time off (PTO) annually 8 paid holidays per year 401(k) with company match Opportunity to support meaningful work in both child and adult mental health services

The Student Affairs Administrative Support Specialist provides comprehensive administrative assistance to the Vice President of Student Affairs and Enrollment Management, supporting day-to-day operations, communications, scheduling, and project management. The position also coordinates, plans, and executes student affairs events including student engagement programs, recognition ceremonies, orientation activities, and other divisional initiatives. This role enhances student experience through seamless event logistics, strong organizational support, and effective cross-campus collaboration. Physical Demands ADA requirements for this position include critical thinking skills with the ability to process information, analyze data, make assessments, and exercise good judgment to make decisions; possess ease of mobility within the work environment and other areas of campus; and effective use of all forms of communication (oral, visual, auditory), including use of computers. Be able to lift weights up to 10 pounds on a regular basis. Required Qualifications Required Qualifications Associate degree from a regionally accredited institution required. Skills and Abilities Ability to work or meet in the evenings and/or on weekends, with advanced notice. Ability to provide leadership in anticipating and responding to change. Ability to work effectively and collegially with others. Ability to use productivity software, including a general knowledge of word processors and spreadsheets, the ability to send and receive email, and to complete and submit electronic forms. Employees are expected to perform essential computer skills (log on/off a computer, manage and organize files, print/scan forms using a copier, maintain and recall secure passwords and change password(s) routinely per college procedures). Excellent oral and written communication skills. Provide exceptional customer services with people internal and external to the institution. Providing vision and leadership. Familiarity with and appreciation for the mission of a comprehensive community college. Flexible and adapts to change. Willingness to collaborate with multiple departments to achieve excellence for customers and students. Preferred Qualifications Bachelor's degree from a regionally accredited institution is preferred. A minimum of 1 to 3 years of pre-qualifying experience is preferred.