Executive assistant jobs in Chattanooga, TN - 35 jobs

Combined is seeking a dedicated and highly organized Executive Assistant to provide exceptional administrative support to the Chief Underwriting Officer. The successful candidate will be a proactive problem-solver with strong communication skills and the ability to manage a diverse set of tasks in a dynamic environment. This person will be required to come to the Chattanooga Office 5 days/weeks. Key Responsibilities: Administrative Support: Manage and coordinate the calendar of the CUO, including scheduling meetings, appointments, and travel arrangements. Draft, edit, and prepare correspondence, reports, presentations, and other documents as required. Screen and direct incoming communications, such as phone calls, emails, and mail, ensuring timely responses or redirection. Meeting and Event Coordination: Organize and facilitate meetings, including preparing agendas, taking minutes, and tracking follow-up actions. Coordinate logistics for internal and external meetings, conferences, and events. Travel and Expense Management: Arrange detailed travel itineraries, including flights, accommodations, and ground transportation. Prepare and process travel expense reports, ensuring compliance with company policies. Process invoices using the BuyNow system. Project and Research Support: Assist with special projects and initiatives, providing research and data analysis as needed. Compile and synthesize information to support strategic decision-making. Sr. Staff Administrative Support: Assist the 3 senior Underwriting staff members with travel and expense management, invoice processing, and complex meeting coordination. Confidentiality and Professionalism: Handle sensitive and confidential information with the highest level of discretion. Maintain professionalism in all interactions with internal and external stakeholders. Office Management: Ensure the smooth operation of the Chattanooga office, including managing office supplies and equipment. Serve as the liaison with the Chubb Facilities Services Manager and the building management team. Serve as a liaison between the executive team and other departments, fostering effective communication and collaboration. Qualifications: Proven experience as an Executive Assistant or in a similar role, preferably supporting senior executives in a corporate environment. Exceptional organizational and time-management skills. Strong written and verbal communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Ability to work independently and collaboratively within a team. High level of integrity and professionalism. Bachelor's degree in Business Administration or a related field is preferred.

Applied Technical Services, LLC ("ATS" or the "Company") is a leading provider of critical testing, inspection, certification, and compliance services. The Company serves clients across a diverse set of large and stable end markets including manufacturing, power generation, aerospace, medical, and defense. ATS was founded in 1967 and is headquartered in Marietta, GA. Today the Company employs nearly 2,100 team members in over 95 locations across the United States. Our purpose is to create a safe and reliable world and our mission is to deliver assurance through precise technical and professional services. Summary: ATS is seeking Level II Radiographers and RT Assistants to support our Soddy Daisy/Chattanooga, TN office. Responsibilities/Duties: RT Assistants * Perform tasks as directed in order to prepare components or equipment for inspections. * Work alongside certified technicians to help complete projects and learn activities. * Interface with personnel to determine scope of work and work priorities in order to meet customer expectations. * Help clean and organize equipment before, during, and at the completion of projects. * Document on job training experience as assigned by management. * Perform other job related tasks as assigned by supervisors. Responsibilities/Duties: Level II Radiographers * Perform RT examinations of materials in accordance with procedures, codes, standards, and specifications. * Set up and utilize NDT Testing Equipment for Radiographic Inspections. * Be thoroughly familiar with the scope and limitations of the methods for which qualified and exercise assigned responsibility for OJT and guidance of trainees * Interface with department managers and clients to determine scope of work and work priorities in order to meet customer expectations. * Be able to prepare written instructions and to organize and report the results of examinations. * Work independently and support team members. * Perform other job related tasks as needed and assigned by supervisors. * Actively participate in ATS and Client Safety Programs.

Salary: $20.55- $24.83 (GS.7) Work Hours: Monday - Friday, 8:00 A.M. - 4:30 P.M. (EST) *Hours may vary due to work assignments, or projects.* . Department: Community Health CLASSIFICATION SUMMARY: Responsibility for technical and/or administrative support for a department or senior staff. Assists department/office staff on special projects. Responsible for monitoring the workflow through office processes. Typical duties might include supervising records management activities; developing and implementing office policies/processes; assigning, monitoring and evaluating work of any lower level administrative staff; resolving problems; preparing reports and other program information; and performing administrative assistance of unit staff. Requires extensive knowledge of the department, City and their systems. Work requires minimal supervision. SERIES LEVEL: This is a stand-alone position. ESSENTIAL FUNCTIONS: ( The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.) May manage and disseminate schedules for City involved activities. Participates in performing various routine clerical duties utilizing standard office equipment to include screening incoming calls; taking and transmitting messages; maintaining calendars; keyboarding information into databases; making photocopies; performing data entry; faxing documents; typing requisitioning supplies and word processing. Responds to requests for information from the general public; answers routine questions; directs callers to appropriate internal departments and/or external organizations. Oversees the organization and maintenance of files; files documents alphabetically, numerically or by other prescribed methods. Processes, receives, sorts and distributes a variety of correspondence, notices, reservations, invoices, work orders, reports service request, and/or other applicable items. Monitors the processing and completion of service requests. Composes a variety of routine and/or specialized correspondence, reports, documents, brochures, posters, contracts, easements, applications, forms, memos, and/or other applicable materials, verifies and edits grammatical composition. Prepares drafts of a variety of reports that summarize operational activities. Organizes and maintains files, including creating and maintaining files, potentially containing confidential information. Maintains a variety of contact lists, resource lists, logs, calendars, deadline dates, meeting dates, and/or other related items. Monitors and restocks office supplies and materials; initiates the replenishment of applicable inventory and supplies; follows up on orders and deliveries. Coordinates administrative support activities such as tracking work and change orders, reporting office maintenance issues. Manages files and drafts preparation of presentation materials. Works on correspondence & other document management/production. Ordering office supplies & office work order placement and follow-up calendar and meeting management. May assist in grant filing and fiscal management. Support work of coordination with partners and allies. Support management of invoicing and purchasing. Must meet regular attendance requirements. Must be able to maintain good interpersonal relationships with staff, co-workers, managers, and citizens. Must accomplish the essential functions of the job, with or without reasonable accommodations, in a timely manner. Performs other duties as assigned. DEPARTMENT SPECIFIC DUTIES (if any): When working in the Public Library Receiving and processing revenue and purchased items, including Library materials; copy cataloging review and correction, Resolving issues of damaged, deleted, and surplus items and materials. Manage records and items, including Library materials. Participating in working groups to support patron services. Provide expertise in the administrative background processes necessary to conduct all Library activities. Identify and pursue any suitable activities to serve patrons, improve service to patrons, and generally further the interest of the Chattanooga Public Library. DEPARTMENT SPECIFIC DUTIES (if any): MINIMUM QUALIFICATIONS: Associate Degree and at least (2) two years increasingly responsible administrative support experience; or any combination of equivalent experience and education. LICENSING AND CERTIFICATIONS: None KNOWLEDGE AND SKILLS: Knowledge of advanced computer use skills; interpersonal communication; customer service principles; English language, grammar and punctuation; modern office procedures, methods and equipment; meeting and/or special event scheduling techniques; basic report preparation techniques; record keeping principles; keyboarding techniques and filing principles and practices. Skilled in critical thinking; using computers and related software applications; providing customer service; filing; composing a variety of business correspondence; scheduling and coordinating special events and meetings; keyboarding; using modern office equipment; processing financial documents; preparing and proofreading a variety of routine reports and/or documents; maintaining confidentiality; maintaining records and files and communication and interpersonal skills as applied to interaction with coworkers, supervisor, and the general public, sufficient to exchange or convey information and to receive work direction. PHYSICAL DEMANDS: Positions in this class typically require standing, walking, fingering, talking, hearing, seeing and repetitive motions. WORK ENVIRONMENT: Medium Work: Exerting up to 45 pounds of force occasionally, and/or up-to 20 pounds of force frequently or constantly. (Public Library) SPECIAL REQUIREMENTS: Safety Sensitive: N Department of Transportation - CDL: N Child Sensitive: Y (Public Library) SUPPLEMENTAL INFORMATION: This position requires pre-employment screening(s) that include: background check The City of Chattanooga, Tennessee is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourage both prospective and current employees to discuss potential accommodations with the employer. JES 3/12/25 KJF 260065

Reports To: Director of Human Resources The Administrative & Finance Assistant provides essential support across front-office operations, human resources, and financial administration. This role ensures smooth daily operations, delivers an excellent first impression to visitors, and supports internal teams with accuracy, confidentiality, and professionalism. It's ideal for someone who thrives in a dynamic environment and enjoys being the organizational backbone. Key Responsibilities Reception & Office Support Front-desk coordination: Greet visitors, answer incoming calls, and manage the reception area. Office administration: Maintain supplies, coordinate mail and deliveries, and support general office logistics. Scheduling assistance: Help coordinate meetings, conference rooms, and company events. Human Resources Support Onboarding assistance: Prepare new-hire paperwork, coordinate orientation schedules, and maintain employee files. HR recordkeeping: Update employee databases, track training, and support compliance documentation. Recruitment coordination: Post job openings, screen resumes, and schedule interviews. Finance & Accounting Support Invoice processing: Assist with accounts payable and receivable, including data entry and reconciliation. Expense tracking: Support employee expense reporting and credit card reconciliation. Financial documentation: Maintain organized financial records and assist with month-end tasks. Skills & Qualifications Strong organizational skills with the ability to manage multiple priorities. Excellent communication and customer-service mindset. Proficiency in office software such as Microsoft Office or similar tools. Basic understanding of HR processes and employment documentation. Foundational finance or bookkeeping knowledge. High level of confidentiality and professionalism.

Join Crane Currency as an Administrative Specialist in Dalton, MA and be part of a team where people matter, and innovation thrives. Who we are: Crane Currency is a premier industrial technology company and a pioneer in currency manufacturing and advanced micro‑optics technology for securing physical products. Yes, chances are you have our product in your wallet right now! Our sophisticated equipment and software leverage proprietary core capabilities with detection and sensing technologies. Around the world, our customers trust us to anticipate their needs with innovative, reliable, and high‑quality currency & authentication solutions and services-just as they have for generations. Learn more at ********************* How you will make an impact: Crane Currency is seeking an experienced Administrative Specialist to support our R&D team in Dalton, Massachusetts. In this role, you'll provide vital administrative coordination to both local and Nashua-based team members, helping keep operations running smoothly. You'll manage confidential materials with discretion, navigate shifting priorities, and use your organizational strength to support a fast-paced, collaborative environment. If you thrive in a dynamic setting and enjoy being the go-to person for seamless execution, this is a strong fit. * Coordinate meetings, manage MS Outlook calendars, and arrange travel for department leadership and team members. * Manage secure material inventory and audits, including receiving, logging, and tracking secure materials for U.S. and international projects. * Coordinate R&D department activities and special events including trials, town halls, and campus events. * Handle purchase requisitions and purchase orders for project supplies, lab supplies, and office supplies. * Process expense reports as requested by management. * Enter Work Orders and ensure timely completion of maintenance requests. * Provide remote support to Nashua R&D leadership and the Project Management Office. * Ensure adherence to departmental safety and security policies for all guests and visitors. Knowledge and expertise that matter most for this role: Required: * Minimum High School Diploma. * Minimum of three years administrative experience in a similar environment. * Proficient in MS Office Suite including Word, Excel, Outlook, and PowerPoint. * Excellent written and verbal communication skills. * Must be a U.S. Citizen and able to demonstrate and maintain suitability for employment in a Public Trust position per U.S. Government contract requirements. * Ability to handle sensitive information with discretion and maintain confidentiality. Preferred: * Degree in office administration, business administration, communications or equivalent. * 5+ years' experience as Office Manager or Administrative Assistant in publicly traded company * Proficient in SharePoint use and administration. How we will care for you: We offer top‑notch benefits, including medical, dental, vision, company bonus plan, 401(K) match and more. Discover more about our benefits here https://*********************/careers/benefits/ What drives our team: We are a passionate team of 1,300 creators and problem solvers, united by our purpose, we give people confidence every day in moments that matter. This comes to life through our Shared Values: * People Matter * Do the Right Thing * Trusted Partner * Innovate for Growth * Always Improving Learn more about our values and culture: https://*********************/careers/life-at-crane-currency/ You can also check us out at: ********************************************************************* Where we are: Your role is in Dalton, Massachusetts, a 45‑mile drive to Albany, NY or Springfield, MA. Check out what makes Dalton a great place to live and work here: https://*********************/media/liab0ccs/_0133-eu49-crane-currency-malta-ltd-relocation-guide-dalton-june-2024.pdf The salary range for this role is $26.00 - 32.00 hourly. Pay is based on multiple factors including but not limited to work experience, qualifications, credentials, and location. Crane Currency is a drug free workplace. SUITABILITY AND BACKGROUND INVESTIGATION REQUIREMENTS: The final offer of employment will be subject to the applicant's successful completion of a background investigation and favorable adjudication. Failure to successfully meet these requirements will be grounds for disqualification in the hiring process. The background investigation process conducted by Crane and our U.S. Government Agency customers is very thorough. Therefore, it is imperative that applicants exercise candor and honesty when answering background questionnaires, especially as it relates to arrest, employment, education, finances, illegal drug use, and/or other criminal history. Falsification discovered in security documents or during the background investigation process may result in an immediate negative suitability determination. Crane NXT is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, military status, or national origin or any other characteristic protected under applicable federal, state, or local law. #CCY #ONSITE #LI‑JW1#cranecurrency #opentowork #jobsearch #hireme #jobhunt #jobseeker #hiring #recruitment #jobsearching #remotework #employment #careers #nowhiring #daltonma #administrativesupport #administrativespecialist #R&Djobs #manufacturingcareers #operationssupport #officeadministration #massachusettsjobs #dalton MA #securematerials #industrialtechnology

73162 Summary: under general supervision, is responsiblefor professional staff work of routine through average difficulty in relievingan executive of Administrative detail; and performs related work as required.An employee in this class routinely performs general assignments to relieve anexecutive of Administrative detail and other duties which do not requirehis/her personal attention. Routinely acts as liaison between executive\'soffice and the governor\'s office, departmental staff, and other state departmentsand agencies, local and federal agencies, and community organizations andgroups; attends legislative functions and meetings as required to gaininformation; routinely handles complaints and requests from members of thelegislature and other departments, citizens, and employees, as required;attends receptions, luncheons, dinners, and other gatherings in performingpersonal contact duties. Assigns, trains, supervises, and evaluates assignedclerical and other staff and their work; makes recommendations on personnelactions such as employment, promotion, demotion, transfer, retention, andincreases for exceptional performance. Handles routine correspondence includingcomposition of replies and routes to the appropriate operating division forreply; prepares non-routine correspondence as requested; assembles informationfor speeches, staff meetings, and other purposes; may take minutes at staffmeetings. Makes travel arrangements; keeps expense accounts; orders officesupplies as needed. Operates standard office machines and equipment asnecessary. Education and Experience: Graduation from an accredited college oruniversity with a bachelor\'s degree; qualifying full- time increasinglyresponsible sub-professional experience or paraprofessional or professionalexperience may be substituted for the required education, on a year-for-yearbasis, to a maximum of four years.

About Us QISG leverages Quanta's comprehensive resources to deliver collaborative solutions for our partners' energy infrastructure needs. We use in-house talent, expertise and resources to plan, design, engineer, manage, conduct maintenance on and construct projects. Our turnkey service capabilities provide our customers with efficiency, consistency, attention to detail and safe execution. The QISG team brings together Engineering, Safety, Quality, Material Procurement, QA/QC, Right-of-Way Acquisition, Scheduling, Environmental Planning, Permitting, Title and Land Management expertise that ensure outstanding results for our clients. About this Role Every moment of every day, people all over the world rely on electricity provided by Quanta Services and its customers. With its highly skilled and innovative workforce, Quanta is the largest specialty contractor in North America that powers modern life. Find your future with us by being a part of something bigger - leading the energy transition in building a better world for generations to come. We encourage and inspire our people to embrace opportunities within our corporate office and 200 operating companies providing solutions for the utility, renewable energy, electric power, industrial, and communications industries worldwide. Quanta's culture is about creating an environment where all employees can be themselves, are valued, and have an equal opportunity to succeed. When you join our team, you join a dynamic culture in which career development is encouraged, excellence is rewarded, and diversity is valued. POSITION OVERVIEW: The Administrative Assistant provides direct administrative support to the leadership team at QISG. This individual will be an integral part of the engineering team and will assist wherever necessary to ensure the design teams have the support they need to produce and distribute projects to the clients. Ideal candidates will have excellent verbal and written communication skills, organizational skills and attention to detail, as well as interpersonal and customer service skills. They will be proficient in Microsoft Office Suite and basic understanding of clerical procedures and systems, such as recordkeeping and filing. The Administrative Assistant will work under the direction of the Director and collaborate closely with engineers and drafting teams to assist with develop of quality drawing packages for both internal and client-facing deliverables. What You'll Do Answers and transfers incoming phone calls, screening when necessary. Welcome and directs visitors and clients. Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed. Responds to and resolves administrative inquiries and questions. Coordinates and schedules travel, meetings, and appointments for managers or supervisors. Assists with the coordination and planning of Company events and meetings. Prepare agendas and schedules for meetings. Records and distributes minutes or other records for meetings. Maintains office supplies inventory; anticipates supplies needs; places and expedites supply orders and verifies receipts. Assists leadership team with processing purchasing card and expense reports. Adheres to internal standards, policies, and procedures. Performs special projects and completes other duties as assigned or requested. Demonstrate knowledge of quality control procedures to ensure the highest standards of workmanship. Take personal responsibility for the quality and accuracy of his/her work. Bring potential project-related problems and possible solutions to the attention of the responsible party. Travel out of town for short periods of time as required by projects and assignments. Perform other duties as assigned. Travel Requirements: Role will require travel as necessary to achieve job responsibilities. but travel will be minimal to support project related site visits. What You'll Bring High school diploma, or equivalent Associates degree is preferred. Experience (3 years) in a similar role is highly preferred. Ability to work independently. Word processing, spread sheet, and e-mail software. Excellent oral and written communication Working in a team environment Communicating effectively with co-workers Able to deal with ambiguity and ability to work independently, manage multiple tasks and determine priorities in a complex environment. What You'll Get Competitive salary - overtime is available. Comprehensive health and retirement benefits. Professional development opportunities. Equal Opportunity Employer All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.

This position provides administrative support to Three Pillars Financial Advisors. This role is critical to our member experience and requires a friendly, upbeat demeanor. The incumbent supports the daily operations of the practice, including, but not limited to: answering the phones, meeting/greeting members, handling/distributing postal mail and practice email, ordering supplies, utilizing Thrivent Financial computer systems and programs in support of client relations, and other administrative tasks as assigned. The Administrative Assistant reports to Matthew Townley and is employed by Three Pillars Financial Advisors. This is an onsite position out of Chattanooga, TN. Staring pay is $17/hour with a pay increase after training is complete. Part time hours of Monday through Friday 1p.m. - 5 p.m. (12p - 5p during training) No benefits are offered with this position. Job Description Position Roles/Responsibilities/Accountabilities Handles incoming telephone calls to Three Pillars Financial Advisors and responds to requests for information Performs routine administrative duties such as maintaining office supplies and processing mail Prepares or coordinates the preparation of routine correspondence, reports, and special projects typically of a routine nature Supports projects, administration of various programs, and processing functions as needed Drive client/member facing activity in the practice by scheduling meetings with client/members on behalf of the practice's Financial Advisors Update the contact management system with client/member contact and preference information Assist Financial Advisors in the preparation and follow up for the client/member meetings Tracks practice expenses and oversees the practice bill paying Provides back-up support on tasks that do not require any type of licensing or registration for other staff members, as needed Participates in the business planning process Completes other miscellaneous tasks as assigned Position Qualifications Previous administrative/secretarial experience desired Strong technical computer aptitude and knowledge of business tools (e.g., Microsoft Word, Excel, PowerPoint) or ability to learn Ability to handle multiple tasks and maintain a high quality of work while experiencing frequent interruptions Ability to maintain integrity of sensitive/confidential information Basic understanding of Three Pillars Financial Advisors, our products and services, and Thrivent Financial Competencies Timeliness and Reliability Planning/Organizing Customer Focus Communication Interpersonal Skills Teamwork and Collaboration Adaptability/Flexibility External/Internal Dependencies Must be able to work with all roles of the Three Pillars Financial Advisors Must be able to represent the organization in work with external clients Must be able to cultivate and maintain relationships with outside organizations As part of Three Pillars Financial Advisors' recruiting/hiring/contracting process, a verification of a candidate's background will be made to complete the hiring/contracting process. In addition, fingerprints will be taken for submission to the Federal Bureau of Investigation for review against nationwide fingerprint records. Determine the need for future access to Wealthscape. All persons with access to Wealthscape are deemed Access Persons and are subject to Compliance with the firm's Code of Ethics which requires all outside brokerage accounts to be maintained at one of the firms designated by TIMI.

ServiceMax Maintenance is hiring an Administrative Assistant for an excellent opportunity assisting with invoicing, payroll, work orders and additional office responsibilities. Duties/Responsibilities: Prepare invoices according to time submitted. Correct time sheets as needed. Code invoices according to service. Work on several platforms for time, work orders, invoicing. Reconciling Inventory. Convert files to Editable PDF's. Verify time on several platforms. Answering calls and resolving issues as requested. High volume data processing Daily communication with field technicians - phone, text, & email correspondence Perform other related duties as assigned. Required Skills/Abilities: Extensive knowledge of general billing experience required. Understanding of and ability to adhere to generally accepted accounting principles. Highly proficient with accounting software. Excellent organizational skills and attention to detail. Excellent written and verbal communication skills. Proficient in Microsoft Office Suite or similar software. Education and Experience: Associate's degree in accounting, Finance, or related discipline required. Three to five years of A/R and A/P experience required. Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. Benefits: 401(k) matching Medical/Vision/Dental insurance Life insurance Paid time off

Hours: Varies 8hrs Monday - Thursday, 4hrs on Friday Assists the Director of Business Administration with the collaboration of operational and revenue cycle team for optimization within the physician services revenue cycle functions. Manage credentialing tasks. Secure applications, complete and secure necessary attachments and signatures to compile a complete application. Monitor initial request and submission time on each application for back-up. Communicates regularly with all applicants regarding information needed for completion of applications. Coordinates all queries needed for credentialing applications and responds to clients promptly and communicates time line on specific carrier guidelines.. Initiates process for each new credentialed provider to be entered into EMR software system. Track provider reappointment dates and communicates with managers and individual providers upcoming appointments and required documentation. Work with team members to resolve credentialing questions and issues. Collaborates with revenue cycle team members for credentialing claims issues. Assists business office with credentialing issues. Other projects and duties as assigned.

Temp Mary works directly with Tony Webb, Owner. She is also in Accounts Payable/Receivable 11 Wildwood Avenue, Cleveland, TN 37311, United States of America

Now HIRING! Administrative Assistant | Dalton, GARequirements: QuickBooks Experience and Strong Clerical ExperiencePay: $16.00Temporary position, with the potential to be Temp-to-Hire. Position set to last till the end of January 2026. Interview Required!Send your resume to: dalton@q-staffing.com 706-370-4695

Key Contributions: Below is a list of general job responsibilities: Perform special projects and tasks as assigned Pleasantly greet and assist residents at the front desk including incoming phone calls and walk-ins Assist prospective and/or current residents with resident application questions and log them into appropriate tracking systems Assist resident with work orders by entering their work order and/or service requests into appropriate tracking systems Assist the Community Manager with the transfer of residents during the community rehabilitation project Other duties as assigned by the Community Manager Essential Mental Alertness Requirements: Work in a constant state of alertness and safe manner Ability to perform tasks involving high levels of cognitive function and judgment Not mentally or physically impaired from any cause that can adversely affect ability to safely and competently perform the duties of the position Ability to take prompt and appropriate response to operating conditions Ability to work in an unfatigued state Ability to accurately gauge lengths of time and distance Ability to quickly store and recall instructions in one's short-term memory Ability to concentrate Ability to cope with sudden changes in surrounding and/or emergency situations and/or alarms Demonstrated caring, committed and concerned attitude about safety Position Requirements: Education: High school diploma or GED required. Higher education preferred. Experience: 2-3 year of customer service or related experience Physical & Cognitive: Ability to lift, push and pull up to 40 pounds. If job includes or may include driving for company business: Driver must have a valid driver's license and acceptable motor vehicle record with company insurance carrier Driver must have reliable means of transportation Driver must have the ability to be insurable at standard rates for driving. Driver must provide proof of personal auto liability insurance when using vehicles for company business To be hired, candidates will be required to successfully complete a background investigation and a drug screen.

The Administrative Associate serves as a vital member of the department, providing comprehensive administrative support to the department head, faculty, adjuncts, academic centers, students, and student organizations. This position is often the first point of contact for visitors and community professionals and plays a key role in ensuring smooth daily operations. Required: High school diploma or GED Three (3) years of experience in an office environment Preferred Five (5) years of experience in an office environment Work Location: University of Tennessee - Chattanooga, TN Campus This is a fully on-site position. Compensation and Benefits: UT Market Range: MR05 Anticipated hiring salary: $19.24/hr Find more information on the UT Market Range structure Find more information on UT Benefits Oversee daily office operations and manage front desk traffic Provide support to faculty, adjuncts, centers, students, and student organizations Process supply orders and assist with class schedule development Coordinate departmental and center events, meetings, and special projects Take minutes for departmental meetings and maintain records per university policy Reconcile departmental ledgers, procurement card statements, and payroll reports Monitor budgets and process invoices, travel reimbursements, and payroll documents Initiate and process new hire paperwork for faculty, adjuncts, and student workers Arrange travel for faculty, students, and visitors Supervise student workers and maintain office supply inventory Knowledge, Skills, and Abilities Strong written and oral communication skills Excellent customer service and organizational abilities Proficiency in Microsoft Office and ability to learn new software Basic financial and budgetary skills Ability to prioritize, multitask, and work independently under pressure Attention to detail and strong interpersonal skills Review of applications will begin January 27, 2026 and will continue until the position is filled. Applications received by this date will receive priority consideration.

Our Company We care about helping people. Our purpose is to provide help and inspire confidence in our clients and communities everywhere. Our associates feel a sense of belonging in an inclusive place with an amazing history and a sharp focus on our future. Our connected culture is who we are and how we work together to achieve our strategies, accelerate our transformation, and achieve extraordinary results. It's an exciting time to be a part of H&R Block! What you'll do... As an Operations Admin, you will be responsible for providing district(s) operational and hiring support, ordering supplies, and general administrative duties as related to the overall office's operations. Day to day you'll… * Provide seasonal hiring support in the H&R Block applicant tracking system and administrative support to the District Operations Coordinator (DOC) supporting the overall district(s) offices * Provide hands on Tax Office Associate support with Preparer Tax Identification Number (PTIN) renewal/payment * Receive communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities, or support; document nature of problem, research solutions, and resolves issues or escalate to DOC, Company Support Manager (CSM), or District General Manager (DGM) as needed * Communicate with DOC/DGM/Field Associates around Administrative Support Tasks * Source vendors for local facility tickets and set up with approved payment process * Review and verify invoices and prepare payment in Coupa and/or corporate credit card expense for the DOC's approval * Maintain a technical working knowledge of systems used to support district(s) i.e. Microsoft Teams and Microsoft Suite applications including virtual tools; may include internal systems * Attend training related to the effective and efficient performance of job duties * Other duties as assigned by the DOC or in partnership with the CSM What you'll bring to the team... Education: * High school diploma or equivalent Work Experience: * Ability To Communicate Clearly And Calmly On The Telephone, Email, And Chat And Use Effective Customer Service Techniques With Associates Who May Be Under Stress * Ability To Work Independently With Minimal Supervision * Customer Service Experience * Demonstrated Decision Making, Analytical, And Problem-Solving Skills * Demonstrated Organization, Prioritization, And Project Coordination Skills * Effectively Demonstrate Oral, Written, And Interpersonal Communication Skills; Ability To Interact With All Levels Of Associates * Effective Time Management And Organization Skills With The Ability To Handle Multiple Priorities * Experience Working With Windows Environment * Some Experience, Or Ability To Learn To Support Microsoft Operating Systems, Networking Connectivity, Computer Peripheral Equipment, Software Applications, And Remote Tools It would be even better if you also had... Work Experience: * 1-3 years administrative experience Why work for us Since 1955, we have been leaders in tax preparation, financial services, and small business solutions. With 70,000 associates and 9,000 retail tax locations across North America, Australia, Ireland, and India, we have helped millions of clients and countless communities. If you embrace challenges as opportunities, value winning as a team, and seek to make a meaningful difference, join us on our journey. You'll reap the rewards of helping others along with competitive compensation and benefits to support your health and well-being. Specific benefits may vary based on your role. For detailed eligibility requirements and benefits information, visit blockbenefits.com. Equal Opportunity Employer: H&R Block does not tolerate discrimination based on a person's race, color, religion, ancestry, age, sex/gender (including pregnancy, childbirth, related medical conditions and sex-based stereotypes and transgender status), sexual orientation, gender identity or expression, service in the Armed Forces, national origin, physical or mental disability, genetic information, citizenship status or any other status protected by law. Pay Range Information The pay range for this position is listed below. Local minimum wage laws apply. This information is posted pursuant to local requirements to provide applicants with information about what they might be eligible to receive. Individual pay decisions will depend on job-related factors such as experience, education, skill, performance, and geographic location where work will be performed. Successful candidates may be able to participate in one or more incentive compensation or short-term incentive plans, which could generate additional earnings in accordance with the terms of each plan. Qualifying associates can enroll themselves and/or their eligible dependents in medical and prescription drug coverage; can participate in the H&R Block Retirement Savings Plan (401(k) Plan), the Employee Assistance Program, (virtual) fitness center programs, and the associate discount program; are automatically enrolled in Business Travel Accident Insurance; and receive Associate Tax Prep benefit. Pay Range $18.46 - $27.69/Hr. As an Operations Admin, you will be responsible for providing district(s) operational and hiring support, ordering supplies, and general administrative duties as related to the overall office's operations. Day to day you'll… * Provide seasonal hiring support in the H&R Block applicant tracking system and administrative support to the District Operations Coordinator (DOC) supporting the overall district(s) offices * Provide hands on Tax Office Associate support with Preparer Tax Identification Number (PTIN) renewal/payment * Receive communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities, or support; document nature of problem, research solutions, and resolves issues or escalate to DOC, Company Support Manager (CSM), or District General Manager (DGM) as needed * Communicate with DOC/DGM/Field Associates around Administrative Support Tasks * Source vendors for local facility tickets and set up with approved payment process * Review and verify invoices and prepare payment in Coupa and/or corporate credit card expense for the DOC's approval * Maintain a technical working knowledge of systems used to support district(s) i.e. Microsoft Teams and Microsoft Suite applications including virtual tools; may include internal systems * Attend training related to the effective and efficient performance of job duties * Other duties as assigned by the DOC or in partnership with the CSM

Are you passionate about making a difference in people's lives? The Department of Community Supervision (DCS) provides team members with the opportunity to do just that! We are looking for dedicated Counselors to provide guidance and support to individuals under community supervision. If you have a heart for service and a talent for empowering others, this is your opportunity to be a part of a team that transforms lives and strengthens communities. DCS is a nationally recognized leader in the field of community supervision. Our innovation and use of technology are what set us apart from other community supervision agencies. We pride ourselves on being the largest law enforcement agency within the state of Georgia, with the great responsibility of monitoring, coaching, and providing opportunities for successful outcomes for individuals under parole and probation supervision. DCS offers the most up-to-date and specialized training and provides opportunities for growth within our agency. Our commitment to evidence-based practices is pushed forward by our pursuit of "next practice" innovations that will enable us to continuously improve our contribution to the lives of those we serve. Come join our team! Under general supervision, performs a variety of general secretarial, clerical, and administrative support functions/processes or a few specialized or essential clerical functions in support of a unit or office and related personnel. May enter data and/or process documents and records. The work includes operating standard office equipment. Work is performed under the general supervision of a clerical or administrative supervisor. * Completes tasks and assignments associated with administrative support functions (i.e., licensure, personnel, purchasing, records management, inventory, or similar function) * Provides clerical support such as incidental typing, filing, ordering supplies, and sorting mail * Provides clerical support within assigned functional area (ie processing/transactions, review of applications, scheduling training, scheduling facilities maintenance, reconciling financial records, assessing/collecting fees for a program, generating rep * Provides general clerical support to an office, to include such tasks as data entry/maintenance, copying/distributing documents and materials, maintaining record- keeping and filing systems, etc. * Provides secretarial and administrative support to an upper-level manager * Use independent judgment and initiative to perform administrative, clerical and secretarial duties in support of an individual employee or group of employee Preferred Qualifications: Completion of college-level coursework (e.g., an associate's degree or certificate) in Office Administration, Business, or a related field. One or more years of strong written and verbal communication skills experience, including drafting professional correspondence or internal memos. At least one year at the lower level, Admin Support 1, to include specific experience in a relevant area. One year of demonstrated proficiency with at least two specific software platforms application (e.g., Google, Microsoft Office) beyond basic computer use. PLEASE NOTE: 1. This posting is subject to close once a suitable candidate has been selected. The Department of Community Supervision is an equal opportunity employer. We do not discriminate based on race, color, religion, sex, national origin, disability, age, or any other related statuses, protected by applicable state and federal statutes. Qualified applicants may request reasonable accommodation, when needed during the application or screening processes, by contacting the Office of Human Resources at ************************** In accordance with the Americans with Disabilities Act (ADA), if you are an individual with a disability and wish to acquire this job announcements in an alternative format, or if you require assistance or other reasonable accommodations in order to participate in the selection process, you may contact the Office of Human Resources at **********************. High school diploma/GED and two (2) years of general office or administrative experience. Additional Information * Agency Logo: * Requisition ID: ADM0J6U * Number of Openings: 1 * Advertised Salary: 34,060 * Shift: Day Job * Internal Contact Name: Sherry Lee Tate * Internal Contact Email: **********************

Grade: GS.05 Salary: $17.74 per hour - $21.43 per hour Work Hours: Monday - Friday, 8:00 A.M. - 4:30 P.M. (EST) *Hours may vary due to work assignments, or projects.* . Department: Finance CLASSIFICATION SUMMARY: Incumbents in this classification are responsible for providing legal, technical and/or administrative support for a department or senior manager. Assists department staff on special projects. Duties include preparing documents, reports and other information for courts, board meetings, public hearings or other public review. Researches and gathers information and statistics to prepare documents and reports; primary accountability for various reporting activities, such as department budget, accounts payable/receivable, payroll, etc. Requires extensive knowledge of the department, City and their systems. Work is performed with limited supervision. SERIES LEVEL: The Administrative Support Specialist is the third level of a four level administrative support series. ESSENTIAL FUNCTIONS: ( The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.) May serve as a lead to lower level staff which includes prioritizing and assigning work; training staff on work methods and procedures and/or performing other related activities. Provides complex, specialized administrative and technical support for a department in processing time sheets, preparing personnel change forms, maintaining department files and information, maintaining calendars of events, meetings, deadlines, preparing and publishing legally required notices and/or other related documents. Prepares, processes, receives, sorts and distributes a variety of reports, lists, statistical data, correspondence, exams, packets, payments, job costing data, credit card billings, payroll information, receipts, purchase orders, requisitions, travel requests, expense reports, invoices, collections, check requests, deliveries and/or other related information. Creates a variety of written business documents which may include correspondence, reports, memos, notices, forms, contracts, ordinances, resolutions, warrants, bids, work orders, notices, certificates, schedules, meeting agendas and minutes and/or other related materials. Prepares presentation materials. Coordinates or processes administrative activities of assigned programs or functions including serving as liaison to the general public in explaining department operations and providing general assistance, handling routine or specialized department functions or problems and referring complex or difficult issues. Provides administrative support which includes preparing and proofing reports, forms and correspondence; updating internal manuals; monitoring the accuracy and implementation of applicable website and related updates; making travel arrangements; maintaining calendars; overseeing and maintaining office filing system; prescreening mail; answering and monitoring phones; taking and transmitting messages and/or performing other related duties. Maintains a variety of contact lists, resource lists, logs, maps, calendars, deadline dates, meeting dates and/or other related items. Prepares for staff, City Council, Board and/or Commission meetings and/or special events which includes preparing meeting agendas and packets; publicizing meetings; recording meeting activities; transcribing and disseminating meeting minutes; scheduling; preparing and disseminating invitations, meeting announcements, legal ads and public notices; coordinating and assembling applicable materials; setting up rooms; ordering meals and snacks; receiving attendance confirmations and/or performing other related activities. Responds to routine and sensitive requests for information and assistance; provides information regarding applicable rules, policies and regulations; researches and resolves concerns and complaints from internal and external customers; refers inquiries as appropriate. Maintains appropriate inventory levels within the assigned area of responsibility. Requisitions supplies to ensure availability in support of efficient departmental operations. Participates in monitoring departmental budgets and processing and maintaining related documents and records. Coordinates and processes purchasing requests for equipment, materials, parts, supplies, services and/or other applicable items. Organizes and maintains files, including creating and maintaining confidential department/employee files; files documents alphabetically, numerically or by other prescribed methods. Participates in developing, preparing and tracking a variety of fiscal documents and information which may include budgets, contracts, grants, credit card purchases, petty cash, expenditures, deposits, cash sales and/or other related items. Assists in designing and maintaining web page(s) in the assigned area of responsibility. Participates in the implementation of new software applications; trains users on utilizing software. Performs a variety of research related to assigned area of responsibility; compiles findings and makes recommendations based on findings. May provide Notary Public services. Legal Functions: Drafts/prepares and processes legal documents such as summonses, complaints, motions, pleadings, contracts, ordinances, resolutions, opinions, exhibits and related materials. Researches legal publications, databases and public records and compiles information to draft documents. Compiles, finalizes and files legal documents with various courts in accordance with established procedures. Organizes, manages and maintains legal files and documents in accordance with accepted legal practices. May requisitions department vacant job openings, schedule and coordinate interviews. Prepare and organize interview packets. May collaborate with the HR Business Partner to ensure that the department's staffing needs and goals are met. May be required to use, carry and answer their cell phone as determined by their job duties and the department head. Must meet regular attendance requirements. Must be able to maintain good interpersonal relationships with staff, co-workers, managers, and citizens. Must accomplish the essential functions of the job, with or without reasonable accommodations, in a timely manner. Performs other duties as assigned. DEPARTMENT SPECIFIC DUTIES (if any): MINIMUM QUALIFICATIONS: High School Diploma or GED and depending on area of assignment: Three (3) years of related progressively responsible office support experience utilizing word processing, spreadsheet, and other personal computer software related to the efficient provision of administrative support services in the assigned area; OR One (1) year of office support experience and two (2) years of experience drafting/preparing legal documents, researching legal databases and filing documents with the courts; as well as skill in using word processing and spreadsheet software to prepare documents and reports; OR Three (3) years equivalent experience/training sufficient to successfully perform the essential functions of this jo or any combination of equivalent experience and education. LICENSING AND CERTIFICATIONS: N/A KNOWLEDGE AND SKILLS: Knowledge of principles and practices in assigned area of responsibility; customer service principles; English language, grammar and punctuation; modern office procedures, methods and equipment; meeting and/or special event scheduling techniques; legal terminology, procedures and documents; applicable Federal, State and Local laws, ordinances, codes, rules, regulations, policies and procedures; basic report preparation techniques; record keeping principles; keyboarding techniques; mathematical principles and filing principles and practices. Skill in prioritizing and assigning work; using computers and related software applications; providing customer service; filing; composing a variety of business correspondence; preparing legal forms and documents; performing mathematical calculations including standard statistical calculations; reading and interpreting specialized data and information in assigned area of responsibility; scheduling and coordinating special events and meetings; keyboarding; using modern office equipment; transcribing dictation and meeting minutes; interpreting and applying applicable laws, ordinances, codes, rules, regulations, policies and procedures; processing and reconciling financial documents and information; preparing and proofreading a variety of routine reports and/or documents; maintaining confidentiality; maintaining records and files and communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction. PHYSICAL DEMANDS: Positions in this class typically require reaching, fingering, grasping, talking, hearing, seeing and repetitive motions. WORK ENVIRONMENT: Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work. SPECIAL REQUIREMENTS: Safety Sensitive: N Department of Transportation - CDL: N Child Sensitive: N SUPPLEMENTAL INFORMATION: This position requires pre-employment screening(s) that include: background check. The City of Chattanooga, Tennessee is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourage both prospective and current employees to discuss potential accommodations with the employer. JES 3.12.25 KM260040

Under general supervision, is responsible for professional staff work of routine through average difficulty in relieving an executive of Administrative detail; and performs related work as required. An employee in this class routinely performs general assignments to relieve an executive of Administrative detail and other duties which do not require his/her personal attention. Routinely acts as liaison between executive\'s office and the governor\'s office, departmental staff, and other state departments and agencies, local and federal agencies, and community organizations and groups; attends legislative functions and meetings as required to gain information; routinely handles complaints and requests from members of the legislature and other departments, citizens, and employees, as required; attends receptions, luncheons, dinners, and other gatherings in performing personal contact duties. Assigns, trains, supervises, and evaluates assigned clerical and other staff and their work; makes recommendations on personnel actions such as employment, promotion, demotion, transfer, retention, and increases for exceptional performance. Handles routine correspondence including composition of replies and routes to the appropriate operating division for reply; prepares non-routine correspondence as requested; assembles information for speeches, staff meetings, and other purposes; may take minutes at staff meetings. Makes travel arrangements; keeps expense accounts; orders office supplies as needed. Operates standard office machines and equipment as necessary. Education and Experience: Graduation from an accredited college or university with a bachelor\'s degree; qualifying full- time increasingly responsible sub-professional experience or paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.

Hours: Varies 8hrs Monday - Thursday, 4hrs on Friday Assists the Director of Business Administration with the collaboration of operational and revenue cycle team for optimization within the physician services revenue cycle functions. Manage credentialing tasks. Secure applications, complete and secure necessary attachments and signatures to compile a complete application. Monitor initial request and submission time on each application for back-up. Communicates regularly with all applicants regarding information needed for completion of applications. Coordinates all queries needed for credentialing applications and responds to clients promptly and communicates time line on specific carrier guidelines.. Initiates process for each new credentialed provider to be entered into EMR software system. Track provider reappointment dates and communicates with managers and individual providers upcoming appointments and required documentation. Work with team members to resolve credentialing questions and issues. Collaborates with revenue cycle team members for credentialing claims issues. Assists business office with credentialing issues. Other projects and duties as assigned. Qualifications JOB QUALIFICATIONS Education: Two years of college level courses, preferably in secretarial science or office administration, associates degree preferred Licensure: None Certification: NAMSS Certified Provider Credentialing Specialist (CPCS), CPB, or CPC preferred. Experience: Three years secretarial experience in hospital or related health area. 3 years' experience in physician billing preferred. Skills: Proficient in typing, transcription and use of word processing software as well as Credentialing Software. Additional computer experience preferred. Use of other office equipment a must. Knowledge of medical terminology necessary. Job requires initiative, organizational ability, excellent communication and interpersonal skills. Must be self-motivated and detail-oriented. Full-Time Benefits 403(b) Matching (Retirement) Dental insurance Employee assistance program (EAP) Employee wellness program Employer paid Life and AD&D insurance Employer paid Short and Long-Term Disability Flexible Spending Accounts ICHRA for health insurance Paid Annual Leave (Time off) Vision insurance