Executive assistant jobs in Cincinnati, OH - 194 jobs

Compensation: $85,000 to $105,000 depending on experience A growing small manufacturing company in Springboro, OH is seeking a highly skilled Executive Team Assistant to support a four-member executive leadership team. This is a high-impact role for someone who thrives in a dynamic environment, enjoys wearing multiple hats, and is energized by helping a leadership team stay organized, aligned, and moving forward. If you excel at executive support, love building structure, and want to make a meaningful difference in the daily operations of a tight-knit organization, this role offers a rare opportunity to do exactly that. About the Role As the Executive Team Assistant, you will become the central point of coordination for the leadership team. You will manage calendars, oversee communication flow, support light customer intake, organize and track data in Excel, assist with HR and financial administration, and ensure tasks and priorities stay on track. You will also help keep leadership aligned by preparing meeting agendas, documenting action items, and following up on outstanding commitments. This position is ideal for someone who is proactive, highly organized, and comfortable switching between higher-level executive support and hands-on administrative tasks throughout the week. What You'll Do Executive Support Manage complex calendars and coordinate meetings across the leadership team Prepare agendas, capture meeting notes, and track follow-up items Support internal communication through drafting or refining emails and documents Assist with small projects that help leaders stay organized and efficient Excel and Data Support Create and maintain spreadsheets to track projects, tools, hours, or operational data Use formulas, tables, and pivot tables to organize and troubleshoot data Support early development of operational and financial KPIs in collaboration with leadership Customer Intake Support (Light Volume) Answer the main phone line and route calls professionally Gather information for customer technical inquiries and coordinate next steps Ensure customer issues are tracked and move through the appropriate internal workflow Assist with occasional inquiries from customers or requests from international headquarters Finance and HR Administrative Support Assist with payroll input and data preparation for CFO review Process reimbursements and simple accounts receivable updates Help with basic benefits or HR administrative tasks when needed Maintain accuracy and confidentiality at all times Operations Support Help the Director of Manufacturing with time tracking, scheduling, and documentation Enter or maintain simple ERP data Assist with the development of simple dashboards and production summaries Support the coordination of small operational projects as needed What Makes You a Great Fit Experience Strong background as an Executive Assistant or high-level Administrative Assistant Experience in manufacturing or a similar industrial environment is strongly preferred Comfortable supporting multiple leaders with different working styles Technical Skills Advanced Excel skills including formulas, tables, and pivot tables Strong Microsoft Office proficiency Familiarity with ERP systems or the ability to learn quickly Basic understanding of HR or payroll administration is a plus AI tools experience is a bonus, not required. Ability to adopt efficiency tools is valued. Core Strengths Highly organized with excellent follow-through Strong written and verbal communication skills Discreet, trustworthy, and comfortable handling sensitive information Proactive problem solver who anticipates needs rather than waiting to be asked Enjoys working on-site and being hands-on in a small team environment Work Environment Full-time On-site in Springboro, OH Typical office hours with occasional flexibility Front-office location with daily interaction across the company Collaborative, friendly, small-team culture where everyone helps each other Compensation and Relocation Base salary: $85,000 to $105,000 based on experience Local candidates preferred, however there is possible relocation assistance for the right person How to Apply If you are a strong Executive Assistant who loves variety, thrives in a fast-paced environment, and wants to play a central role in helping a leadership team stay aligned and effective, we would love to hear from you. Apply today.

We are seeking a Salesforce Quality Control/Operations Assistant to support Sales Operations by reviewing and validating Closed Won opportunities to ensure data accuracy, documentation completeness, and compliance with internal processes. This role functions as a key quality checkpoint within the Salesforce Deal Desk workflow, reviewing non-automated opportunities prior to final Close to prevent downstream issues related to forecasting, revenue recognition, product delivery, and customer experience. The contractor will work closely with the Sales Operations teams, while also identifying recurring data issues and process gaps that can inform future Salesforce enhancements, automation, and training efforts. Key Responsibilities Review Closed Won (or Closed Won - Pending) opportunities to ensure all required fields, products, and data points are complete and accurate Validate attached documentation, including contracts, briefs, and insertion orders (IOs), ensuring alignment with Salesforce opportunity and product data Identify and resolve discrepancies related to: Missing or incorrect documentation Missing PO numbers Date mismatches between Salesforce and contractual documents Product, pricing, or quantity inconsistencies between Salesforce and signed agreements Coordinate with Sales and Account Management to obtain corrections and missing information in a timely manner Confirm product delivery readiness and handoff accuracy for Closed Won deals Maintain clear documentation of findings, corrections, and outstanding issues Track and report recurring trends, risks, and inefficiencies to Sales Operations leadership Support continuous improvement by contributing insights for Salesforce validation rules, workflow enhancements, and future automation initiatives Required Skills & Experience Proven experience working in Salesforce, with strong knowledge of Opportunity and Product objects Demonstrated attention to detail and experience reviewing contracts and sales documentation Prior experience in Sales Operations, Deal Desk, Revenue Operations, or a similar function Ability to communicate effectively with Sales and cross-functional stakeholders to drive issue resolution Strong organizational skills with the ability to manage a high-volume task queue independently Comfortable working in a fast-paced, deadline-driven environment

We are seeking a highly skilled Senior Executive Assistant to join our team at our Blue Ash, Ohio headquarters. In this pivotal role, you will provide confidential, high-level administrative support to our Executive Leadership Team (ELT). Acting as a central point of contact, you will coordinate communications and logistics between executives, internal associates, customers, and external partners, ensuring smooth and efficient operations across a dynamic environment. **Primary Responsibilities** + Manage complex executive calendars, including scheduling meetings, coordinating appointments, and arranging domestic and international travel + Prepare and organize executive presentations, meeting agendas, expense reports, and other key documents + Collaborate with regional executive assistants to coordinate international meetings, visits, and cross-functional engagements + Support the planning and execution of major company events, including board meetings, community initiatives, trade shows, and customer visits + Partner with the Strategic Communications team to draft, review, and deliver internal and external communications on behalf of the ELT + Screen and prioritize incoming communications (calls, emails, correspondence), ensuring timely and appropriate responses + Serve as a liaison between executives and both internal teams and external stakeholders, fostering clear communication and strong relationships + Record, distribute, and track action items from meetings, ensuring accountability and follow-up + Handle sensitive and confidential information with the highest level of discretion, professionalism, and integrity + Provide support on special projects, initiatives, and other duties as needed **Critical Competencies, Knowledge, Skills, and Abilities** + Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with collaboration tools (Zoom, Teams, Slack) + Exceptional organizational skills and keen attention to detail, with a commitment to producing high-quality work + Strong written and verbal communication abilities, with a professional and polished presence. + Ability to manage multiple tasks and shifting priorities under tight deadlines + High degree of discretion in handling confidential and sensitive information + Outstanding interpersonal skills, with the ability to effectively engage and collaborate with individuals at all levels, both internally and externally **Education and Experience** + Minimum of 7 years providing administrative support at the executive or C-suite level + At least 10 years of progressive professional experience demonstrating increasing responsibility + Bachelor's degree preferred, though equivalent experience will be considered **Work Hours** Michelman's standard work hours for this role is Monday - Friday from 8am - 5pm EST. Note: The statements above are intended to describe the general nature and level of work being performed by people assigned to the job. They are not construed to be an exhaustive list of responsibilities, duties and skills required of personnel. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer. **About Michelman** Motivated by unwavering values, and ingrained with a passion for innovation, Michelman is a global developer and manufacturer of specialized sustainable chemistry used in industrial and agricultural coatings, digital printing, consumer packaging, and advanced composites for automotive and aerospace. From helping grow food and keep it fresh, to making vehicles lighter and more fuel efficient, to shielding our homes from the elements, Michelman's environmentally conscious solutions protect and enhance the materials that shape our world. Michelman is proud of the values-focused work environment that we have crafted. We pride ourselves in our focus on our values of integrity, respect, success, collaboration, curiosity, and giving. With our dedication to your technical and professional growth in addition to our rigorous onboarding experience, we guarantee that you will find yourself challenged in new ways. We offer an excellent salary, incentive and benefits package in a dynamic, empowered team environment. No phone calls please. Michelman does not hire individuals who use tobacco products. All candidates will receive a drug test prior to beginning employment which will include a test for tobacco products. For more information about Michelman, please visit *************************** It is Michelman, Inc. policy to seek and employ qualified persons in all jobs in a manner which will ensure equal employment opportunity as well as administer personnel actions in a manner as to not discriminate against any person on the basis of race, religion, national origin, age, sexual orientation or disability. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. _Michelman is an Equal Opportunity Employer Minorities/Females/Disabled/Veterans_ Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (**************************** notice from the Department of Labor.

About Transdev: Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions. Transdev U.S. employs a team of 32,000 across 400 locations while maintaining more than 17,000 vehicles. Part of a global company, Transdev is a leader in mobility with operations in 19 countries, proudly operated by 110,000 team members from around the world. As an operator and global integrator of mobility, we are driven by our purpose. Transdev - the mobility company - empowers the freedom to move every day thank to safe, reliable, and innovative solutions that serve the common good. Find out more at ****************** or watch an overview video at ******************* O5cv0G4mQ About the Role:The Executive Administrator for the CEO plays a critical part in enabling the CEO and other C-suite executives to focus on strategic objectives by handling administrative tasks efficiently and professionally. Strong organizational skills, attention to detail, discretion, and excellent communication abilities are essential for success in this position. This role is based in Cincinnati, Ohio. We will consider applicants located in the greater Cincinnati metropolitan area. Please note that relocation assistance is not being offered at this time. Salary Range $80,000-$95,000 Annually We offer a competitive compensation and benefits package including: * Vacation: minimum of two (2) weeks * Sick days: 5 days * Holidays: 12 days; 8 standard and 4 floating * Other standard benefits: 401(k) retirement plan, medical, dental and vision, life insurance, short-term disability, voluntary long-term disability. Executive Support and Coordination: + Serve as a liaison between executives and department heads, ensuring effective communication and collaboration. + Organize and oversee meeting logistics, including creating presentations, preparing materials, and summarizing meeting outcomes. Executive Calendar Management: + Managing the complex schedules of the CEO and other C-suite members. + Scheduling meetings, appointments, and conference calls, and ensuring that all commitments are organized efficiently. Travel Arrangements: + Handling all aspects of travel arrangements for the executives, including booking flights, hotels, transportation, and preparing detailed itineraries. + Managing travel expenses and reimbursements. Strategic Planning and Project Management: + Collaborate with senior leadership to define, prioritize, and execute strategic initiatives. + Track and manage key projects to ensure alignment with organizational goals, timelines, and budget requirements. + Provide regular updates to executives on project progress, risks, and key metrics. Communication Management: + Managing the executives' email accounts, screening incoming emails, drafting responses, and ensuring that urgent matters are promptly addressed. + Handling other forms of correspondence as necessary. Document Preparation and Review: + Assisting with the preparation, editing, and formatting of various documents such as presentations, reports, memos, and proposals. + Ensuring accuracy and adherence to company standards. * Communication and Representation: + Act as a representative of the executive team in internal and external communications. + Draft communications, announcements, and reports on behalf of leadership. + Build and maintain relationships with key stakeholders, promoting a culture of open communication and teamwork. Special Projects and Ad-Hoc Support: + Take the lead on ad-hoc initiatives as assigned by the executive team, often involving high-level research, analysis, and reporting. + Provide administrative support on various special projects, including board meetings, company events, and high-priority deadlines. Office Management: + Overseeing general office operations and administrative tasks, such as ordering supplies, managing office equipment, coordinating office maintenance, and other duties to ensure a smooth-running office environment. Required Experience: + Strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. + Very strong interpersonal skills and the ability to build relationships with both internal and external stakeholders. + Expert level written and verbal communication skills. Demonstrated proactive approaches to problem-solving with strong decision-making capability. + Highly resourceful team player, with the ability to also be extremely effective independently. + Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response. + Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment. + Advanced experience with Outlook (i.e. mail merge, conditional formatting, template creation, cross-post between calendars, exporting spreadsheets. Preferred Experience: + Six or more years of executive administrative assistant experience required supporting the Executive Level. Required Education: High School Diploma Required, Bachelor's Degree Preferred Travel requirement outside of the immediate area (as a percent)

Thank you for considering a career at Ensemble Health Partners! Ensemble Health Partners is a leading provider of technology-enabled revenue cycle management solutions for health systems, including hospitals and affiliated physician groups. They offer end-to-end revenue cycle solutions as well as a comprehensive suite of point solutions to clients across the country. Ensemble keeps communities healthy by keeping hospitals healthy. We recognize that healthcare requires a human touch, and we believe that every touch should be meaningful. This is why our people are the most important part of who we are. By empowering them to challenge the status quo, we know they will be the difference! O.N.E Purpose: Customer Obsession: Consistently provide exceptional experiences for our clients, patients, and colleagues by understanding their needs and exceeding their expectations. Embracing New Ideas: Continuously innovate by embracing emerging technology and fostering a culture of creativity and experimentation. Striving for Excellence: Execute at a high level by demonstrating our “Best in KLAS” Ensemble Difference Principles and consistently delivering outstanding results. The Opportunity: CAREER OPPORTUNITY OFFERING: Bonus Incentives Paid Certifications Tuition Reimbursement Comprehensive Benefits Career Advancement This position starts at $69,400 By embodying our core purpose of customer obsession, new ideas, and driving innovation, and delivering excellence, you will help ensure that every touchpoint is meaningful and contributes to our mission of redefining the possible in healthcare. The Executive Assistant to an Ensemble Health Partners SG&A Executive is responsible for providing comprehensive administrative and coordination support. This dynamic position requires the ability to anticipate needs, think critically, manage projects, and offer solutions to problems with a high level of professionalism and confidentiality. Responsibilities: Customer Obsession: Consistently provide exceptional experiences for our clients, patients, and colleagues by understanding their needs and exceeding their expectations. Embracing New Ideas: Continuously innovate by embracing emerging technology and fostering a culture of creativity and experimentation. Striving for Excellence: Execute at a high level by demonstrating our “Best in KLAS” Ensemble Difference Principles and consistently delivering outstanding results. Provide comprehensive calendar management for SG&A Executive Act as a liaison and provide support for the Executive's department. Complete a broad variety of administrative tasks that facilitate the Executive's ability to effectively lead their departments including but not limited to; project planning, presentation production, minute taking during meetings, action tracking. Serve as a primary point of contact for internal and external constituencies on all matters pertaining to the SG&A Executive Work closely with the Executive to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Maintain open communications with the entire executive team as well as the associates that support them. Coordinate team related activities including but not limited to, Weekly & Monthly Team Meetings, Outings, Retreats, etc. Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the executive, their staff, and peers. Manage the SG&A Executive's travel and reimbursable expenses. Provide event management support as requested. Provide hospitality to all guests and help to create a welcoming environment. Build long-lasting relationships with both external and internal stakeholders. Experience We Love: Strong ability to execute work with a diversity, equity, and inclusion lens. Significant executive support experience, including supporting C-level executives. Expert proficiency with Microsoft Office; adept in using end-user technology solutions overall. Effective problem-solving skills. Strong verbal and written communication skills. Exceptional organizational skills and impeccable attention to detail. High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, clients, investors, etc. Make appropriate, informed decisions regarding priorities and available time. Ability to complete a high volume of tasks and projects with little or no guidance. Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround. Able to maintain a high level of integrity and discretion in handling confidential information. Excellent judgment is essential. Ability to switch gears at a moment's notice. Ability to travel if requested by the executive leader you support. Thrive in an intense, do-it-yourself, start-up minded environment. Ability to work well within a cross-functional team environment. 1-2 years of healthcare experience, preferred Minimum Education: Bachelors Degree or Equivalent Experience Required Certifications: HFMA Certified Revenue Cycle Representative (CRCR) within 9 months of hire #LI-LL1 #LI-REMOTE Join an award-winning company Five-time winner of “Best in KLAS” 2020-2022, 2024-2025 Black Book Research's Top Revenue Cycle Management Outsourcing Solution 2021-2024 22 Healthcare Financial Management Association (HFMA) MAP Awards for High Performance in Revenue Cycle 2019-2024 Leader in Everest Group's RCM Operations PEAK Matrix Assessment 2024 Clarivate Healthcare Business Insights (HBI) Revenue Cycle Awards for strong performance 2020, 2022-2023 Energage Top Workplaces USA 2022-2024 Fortune Media Best Workplaces in Healthcare 2024 Monster Top Workplace for Remote Work 2024 Great Place to Work certified 2023-2024 Innovation Work-Life Flexibility Leadership Purpose + Values Bottom line, we believe in empowering people and giving them the tools and resources needed to thrive. A few of those include: Associate Benefits - We offer a comprehensive benefits package designed to support the physical, emotional, and financial health of you and your family, including healthcare, time off, retirement, and well-being programs. Our Culture - Ensemble is a place where associates can do their best work and be their best selves. We put people first, last and always. Our culture is rooted in collaboration, growth, and innovation. Growth - We invest in your professional development. Each associate will earn a professional certification relevant to their field and can obtain tuition reimbursement. Recognition - We offer quarterly and annual incentive programs for all employees who go beyond and keep raising the bar for themselves and the company. Ensemble Health Partners is an equal employment opportunity employer. It is our policy not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender, gender identity, religion, national origin, age, disability, military or veteran status, genetic information or any other basis protected by applicable federal, state, or local laws. Ensemble Health Partners also prohibits harassment of applicants or employees based on any of these protected categories. Ensemble Health Partners provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law. If you require accommodation in the application process, please contact *****************. This posting addresses state specific requirements to provide pay transparency. Compensation decisions consider many job-related factors, including but not limited to geographic location; knowledge; skills; relevant experience; education; licensure; internal equity; time in position. A candidate entry rate of pay does not typically fall at the minimum or maximum of the role's range. EEOC - Know Your Rights FMLA Rights - English La FMLA Español E-Verify Participating Employer (English and Spanish) Know your Rights

Career Opportunity - Executive Assistant with Pyramid Hill Sculpture Park and Museum in Hamilton, OH Do you have a passion for the arts and nature? Are you an experienced Executive Assistant who thrives on managing communications, calendars, team coordination, and board engagement? If so, this is the opportunity for you! Pyramid Hill Sculpture Park & Museum is creating an Executive Assistant role to support the Executive Director and ensure smooth day-to-day operations across administration and support strategic initiatives. This position will report to the Executive Director and collaborate closely with staff, board members, supporters, and community partners. The ideal candidate is a proactive, highly organized problem-solver who enjoys a fast-moving, mission-driven environment and can gracefully manage shifting priorities. As the Executive Assistant, you will: Serve as the Executive Director's right hand, managing email, calendar, and meeting logistics with accuracy and discretion. Act as a communication hub between the Executive Director, staff, and Board of Trustees, ensuring timely updates and smooth coordination. Prepare and organize board packets, agendas, and manage annual board calendars; take a leadership role in board communications. Draft, edit, and format correspondence, reports, and presentations for internal and external audiences. Organize physical files and maintain digital records for strategic projects, loans, and acquisitions. Coordinate travel arrangements and expense tracking for the Executive Director and guests. Support major events, artist contracts, and staff retreats with scheduling, setup, and execution. Assist with grant and sponsorship documentation, reporting, and impact data collection. Help maintain office operations, supplies, and digital file organization. Requirements: Minimum 3+ years as an Executive Assistant or in a similar role supporting senior leadership Excellent organizational and time management skills; ability to manage multiple priorities effectively Strong written and verbal communication skills; confident in drafting and editing professional materials High level of discretion with confidential information; polished, service-oriented demeanor Proficiency with Microsoft Office and collaboration tools (Teams/Zoom); familiarity with CRMs (Salesforce/Veevart or similar) Basic understanding of financial documentation and budgeting concepts Ability to attend occasional evening and weekend events Experience supporting nonprofit boards and understanding governance processes preferred Knowledge of donor development and nonprofit operations preferred Comfort with hybrid collaboration tools and light automation (e.g., templates, mail merges) Pyramid Hill Sculpture Park & Museum is a 470-acre sculpture park and museum located just outside of Cincinnati, in Hamilton, Ohio, with a mission “to bring people to art in nature”. The Park features outdoor and indoor art collections, rolling hills, hiking trails, the iconic Pyramid House, and a robust calendar of exhibitions and educational programming. Pyramid Hill also stewards Fortified Hill, a 2,000-year-old indigenous earthwork and ceremonial site, with tours and programming launching soon. Learn more: **************************** *************************************************************************** We Offer: Salary up to $50,000, commensurate with experience Comprehensive benefits: health/dental/vision (70% employer-paid), and retirement match 15 paid vacation days, and sick leave, pet-related leave 12 annual paid holidays Employer-paid short-term disability insurance Flexible hybrid schedule with regular on-site responsibilities. Opportunity to work in a stunning natural setting and contribute to a nationally recognized arts organization. If you are ready for a new challenge apply online today! Employer is EOE/AA/M/F/D/V. #ZR

If you are interested in applying for this role, please email your resume to the recruiter, Maddie Watt, at [email protected] Job Title: Executive Assistant Client Type: Healthcare Contract Length: 4 months - potential to extend or convert to full time Schedule: Monday - Friday, 8-5 pm Rate: up to $30/hr. Job Summary: Services as the Medical Director's central communication point where data is received and forwarded for publication and manuscript completion. Job Responsibilities: * Works directly with Medical Director to assure clerical & scheduling needs are met. * Provides main line of communication for vendors, sponsors, and other professionals, and staff with the Medical Director. * Enhances accuracy and efficiency in scheduling various meetings and activities for the Medical Director. * Facilitates complex scheduling of multiple person meetings of which the Medical Director is included. * Handles all electronic and paper communications for Medical Director. * Coordinates publishing activities involving the Medical Director and the Research Center. * Transcribes text/figures for manuscripts submission. * Seeks permission from publishers for use of graphics as needed. * Assures all deadlines are met. * Provides tools necessary for publication and secures all necessary approvals. * Considers cost of services required and chooses outside resources efficiently. * Creates and organizes professional presentations for Medical Director and other associates of The Center. * Provides for professional presentations via PowerPoint or other educational media. * Communicates with support services to assure all presentations meet required objectives. * Instrumental in submission of abstracts involving various professional associates. * Handles appropriate faculty paperwork/handout materials and slides for national & regional meeting presentations. * Serves as a liaison for physician travel, speaking engagements, investigator meetings, and national cardiology conferences. * Coordinates meeting schedules for Medical Director and prepares detailed schedule of events. * Coordinates and books airline arrangements for traveling physician(s). * Responsible for obtaining reimbursement for travel expenses if appropriate and maintains good documentation of all expenses with receipts. * Performs other related duties. * Instrumental in assuring accurate and timely communications with the Medical Director with those inside and outside The Center. Required Skills & Experience: * High School diploma or GED (required) * 2-3+ years of health care experience * Strong experience Microsoft Office Suite * Photocopier, fax equipment, all medical equipment appropriate to research. * Ability to make independent decisions. * Strong organizational. * Skills with good follow through practices. * Excellent communication skills. * Excellent clerical skills. * Functional computer knowledge. * Medical terminology. Preferred Experience: * Associate degree, majoring in Business * Previous work experience with physicians & leaders Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico. Apex uses a virtual recruiter as part of the application process. Click here for more details. Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Apex team member can provide. Employee Type: Contract Location: Cincinnati, OH, US Job Type: Date Posted: January 14, 2026 Pay Range: $25 - $30 per hour Similar Jobs * Executive Assistant * Sr Administrative Assistant * Executive Admin * Administrative Assistant * Laboratory Assistant

CourtAvenue is a company of industry experts accelerating digital transformation for the world's most ambitious companies. CourtAvenue is looking for a "High-Velocity" Executive Assistant & Office Manager to serve as the operational backbone of our Cincinnati office. This isn't a traditional gatekeeper role; we need a proactive cultural cultivator who thrives in a fast-paced environment dedicated to success for our clients, our stakeholders and our internal teams. You will provide high-level support to senior leadership while ensuring our physical and digital office operations run without a hitch.Responsibilities Manage and sort complex executive calendars and support expense reporting with total accuracy. Order supplies, snacks, and manage equipment for our Cincinnati, Chicago, and Minneapolis hubs-ensuring support consistency across locations. Create, order and activate in-person events, employee celebrations, "wow-factor" new hire welcome kits, and more. Maintain the administrative budget and track all expenditures with meticulous detail. Coordinate end-to-end travel including flights, hotels, and ground transportation for a leadership team that is always on the move. Set up conference rooms and audiovisual equipment for leadership and all-team meetings, as requested. Facilitate team and client events: order materials, manage catering, reserve venues, provide on-site event support, and post-event follow up Source options for supplies, swag, and thoughtful gifts to order for internal and external teams. Requirements 6+ years of total administrative experience, including at least 1 year supporting C-suite or Agency leadership. 2+ years of in-office administrative or office-management experience Absolute professionalism and discretion when handling sensitive information. Excellent written, verbal, and interpersonal communication skills Willingness to be flexible, and manage ever changing priorities Proficiency in Google Workspace, Slack, and Zoom a plus AI Mindset preferred: Demonstrating a high level of comfort testing and integrating generative AI tools to automate repetitive tasks, draft communications, and streamline office workflows to increase overall output. Event planning experience preferred High school degree required; additional certifications in project management or office administration are a plus. Additional Information: Our organization follows a structured-hybrid work model, where employees work in an office environment in the middle of the week and remotely on Mondays and Fridays. Candidates for this position must be in: Cincinnati, Ohio Schedule: 25 Hours/Week | Structured Hybrid Status: Part-Time (Benefits ineligible) $30 - $45 an hour Final compensation is determined based on total related experience CourtAvenue is an Equal Opportunity Employer. CourtAvenue recruits qualified applicants without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age, disability, status as a protected veteran, or genetic information. CourtAvenue participates in the E-Verify program. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form (I-9) upon hire.We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

United Way of Greater Cincinnati has an immediate opening for a Team Coordinator / Senior Administrative Assistant to performs a wide range of administrative duties. Administers programs, projects and/or processes when initiative and judgment are often required in absence of specific directions. Key Areas of Responsibility: * Provides administrative support to the Resource Development team including expense report management, calendar scheduling, copying, filing, mailing, and other tasks. * Coordinates department work systems and processes including maintaining and preparing invoices and check requests, credit card reconciliation, reimbursements, sorts and distributes mail, tracks and orders office supplies, and arranges and coordinates travel accommodations. * Coordinates and arranges meetings, prepares agendas, handouts, meeting minutes, reserves and prepares facilities including catering as needed, and overall coordination, set-up and execution. * Produces and coordinates general and bulk mailings in support of customer engagement. * Maintains confidential records in donor relations systems as needed. * Receptionist rotation. * Other special projects and committees as assigned. Minimum Qualifications: * High school degree or equivalent plus two years of college or professional certification preferred. * Minimum four years' administrative experience. * High-level Microsoft Office and database experience with proven ability to quickly learn and use both common and proprietary office computer programs (e.g., MS-CRM). * Should possess strong organization, project coordination, customer service, and problem-solving skills. * Attention to detail essential. * Ability to work well with a variety of volunteers, staff and agency/community partner representatives. * Ability to establish/deliver on priorities and maintain confidentiality as required. * Some physical exertion may be required in setting up meeting space. WORKING CONDITIONS: * Normal office environment with little exposure to dust, noise, temperature, and the like. * Ability to lift up to 20 pounds. * Occasional local travel to off-site events outside normal business hours. * Extended viewing of a computer monitor. COMPETENCIES: Communication Skills - Verbal and Written, Technologically Proficient, Time/Project Management, Accountability, Confidentiality, Ability to multitask Salary starting $22.00 per hour plus competitive benefits package. Applicants should apply by Friday, October 6, 2023, via the link below: ******************************** UWGC is an Equal Opportunity Employer Committed to Diversity, Equity and Inclusion

Full-time Description Interlink seeks an innovative Executive Assistant to the CEO to join our team. Interlink is a nationally recognized IT consulting company, offering the flexibility of a small company while providing stability and benefits usually found at enterprise firms. We work with a "family first" attitude, so we look to hire motivated individuals who understand that getting work done and having fun is important. The Role You'll work directly for the CEO and VP/CTO as their Executive Assistant, responsible for a high volume of tasks, including schedule coordination, creating and maintaining organizational systems, and handling travel and event logistics. You'll also support various leadership team functions, working closely with the People and Operations teams. You, our ideal candidate, are highly organized, reliable, and skilled at project tracking. You efficiently manage and prioritize tasks for our executives. You enjoy interacting with many people and maintaining an engaging and positive attitude. You can operate with minimal guidance or supervision and are good at anticipating problems while managing multiple and sometimes conflicting priorities and inputs. Responsibilities · Develop and maintain schedules and prioritize activities for the CEO and CTO · Proactively assess and prepare for upcoming commitments and obligations, externally and internally · Coordinate staff meetings, including setting agendas, identifying action items, and tracking deliverables · Manage domestic and international travel itineraries - business and personal · Manage logistics for numerous events throughout the year, including conferences, retreats, employee engagement activities (team events and activities), and company meetings · Organize and oversee a number of vendors used by the business, including cleaning, building maintenance, supplies, etc. · Personal assistance to the CEO, including the scheduling of personal appointments, facilitation of social gatherings, and personal/family travel · Management of the Personal Assistant to the CEO · Assist with a variety of initiatives across company functions, including [MS1] research, operations, and client servicing · Welcome visitors, employees, partners, job candidates, prospects, and customers, ensuring a positive office experience · Track, manage, and input expense documentation · Manage additional special projects as needed Requirements · 3+ years' experience supporting senior-level executives, with a preference for experience working for entrepreneurs or small / mid-sized enterprises · Background in complex calendaring and travel management (international, domestic, professional, and personal) · Appreciate and enjoy a fast-paced work environment · Thrive on being known as a coordinator of chaos · Be able to have fun, laugh at yourself, and engage with the team · Excellent verbal and written skills and the ability to express thoughts logically · Highly organized, attention to detail, and process-oriented with a sense of urgency to ensure tasks are completed thoroughly and correctly · A goal-oriented approach to project management with good follow-through · Ability to handle the 'hands-on' day-to-day management of tasks, resolution of problems and issues, and experience in implementing action plans to meet objectives · The confidence to proactively jump in and own tasks · Collaboration and teamwork to work effectively with team members and external partners · A high level of integrity, discretion, and judgment to effectively handle confidential information · Agility to determine whether tasks and situations require planning and project management, urgency and action, or escalation and analysis, and to confidently work through the task at hand accordingly · Resourceful, hands-on problem solver and team player with a demonstrated ability to work collaboratively with others, and a calm demeanor in stressful situations · Strong working knowledge of Microsoft applications (Word, Outlook, PowerPoint, Excel, Planner, Teams) · Ability to pass a pre-employment background check About Us Interlink is a nationally recognized IT consultancy, offering the flexibility of a small company while providing stability and benefits usually found at enterprise firms. We work with a "family first" attitude, so we look to hire motivated individuals who understand that getting work done while having fun is important. As the winner of The Best Places to Work Award for five consecutive years, we know what it takes to care for our employees and clients. Interlink Advantage We are the premier Microsoft Cloud consulting company based in Mason, OH. We are a team of trusted experts who know how to navigate the intricacies of Microsoft's technologies, guiding and educating clients to avoid overspending on tech licenses while optimizing their tools. At Interlink, we believe working in an innovative, fun, and collaborative environment is key to success. Get to know us and our company culture more at: ************************************************** Interlink Cloud Advisors is an equal-opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status. Salary Description 65,000-75,000

We are excited to announce an outstanding opportunity at our Highland Heights, KY location for an Executive Assistant to support our Lab leadership. We are seeking a dynamic and highly skilled professional who will play a critical role in providing exceptional administrative support functions. The ideal candidate will be deeply involved in coordinating team meetings, managing special projects, and driving executive initiatives. This role demands a resourceful individual who is passionate about enhancing efficiency, possesses strong organizational skills, and demonstrates remarkable agility in a demanding environment. If you thrive in a challenging yet rewarding setting and are eager to contribute to the success of our executive team, we encourage you to apply. This is an onsite position in our Highland Heights, KY facility. Relocation assistance is not provided. Primary Responsibilities: Executive Calendar Management: Maintain and manage executive calendars, including recurring meetings, prioritizing appropriately, and using good judgment in offering solutions to complex scheduling and meeting planning as needed. Help VP remain proactive in managing times and priorities. Primary Interface: Function as the primary interface on behalf of the VP to ensure smooth workflows. Interface professionally with other key leaders, customers, and colleagues. Global Travel Coordination: Enable complex global travel activities; prepare and coordinate complex and multi-stop travel, including accommodations, local transportation, passport/visa requirements. Proactively compile, submit, and track expenses for the executives in a timely manner. Anticipate potential travel issues and respond accordingly. Meeting Coordination: Schedule and coordinate complex meetings, including attendee communications, venue management, audio/video set-up, catering, and program material preparation. Events could include annual leadership events, leadership off-site meetings, customer visits, town halls, team meetings, etc. Data Presentation: Collate and access data and information in Excel and can create high-quality PowerPoint presentations. Policy Advisor: Serve as an information source and respected advisor on departmental and organizational policies and procedures. Deliverable Tracking: Track and drive completion of key deliverables, proactively following up on outstanding items as needed. Track and facilitate external commitments and approvals needed in a timely manner. Confidentiality: Uphold the strictest confidentiality on information gleaned as part of responsibilities. Manage highly confidential information and documents with discretion and confidentiality. Communication Management: Proactively manage communication (emails, phone calls, necessary follow-up); screen telephone or email inquiries, communicate messages, redirect calls, and respond to urgent inquiries from the corporate office, global site offices, and internal/external stakeholders over multiple time zones. Attention to Detail: Provide exceptional attention to detail in all efforts and outputs. Anticipate potential changes or shifts in priorities amidst simultaneous demands for attention. Qualifications: 5+ years' experience working with executives within and outside the company, customers, vendors, visitors, etc. Demonstrated expertise in Microsoft Office products, including Word, Excel, PowerPoint, Outlook and willingness and ability to learn company-specific software or system tools. High school diploma required. Associate degree or equivalent preferred Ability to work to deadlines or address priorities even if after work hours (as needed) Strong organizational skills with the ability to multi-task. Excellent time management skills and the ability to prioritize work. Attention to detail and problem-solving skills. Strong organizational and planning skills in a demanding environment. Proven ability to manage confidential and sensitive information with the ability to exercise discretion and show good judgment. Demonstrated experience in working to independently identify, analyze, and solve problems with creative and successful solutions. Previous success at building strong organizational relationships in a global environment and in fostering teamwork. Exceptional English written and verbal communication skills. Proven ability to interact successfully with varying levels in and outside the organization in a demeanor that is representative of the leadership team. Demonstrate an adaptive and flexible work style shown to be effective working across varied types of clients, senior level leaders and front-line colleagues that are geographically dispersed. Fluency in creating presentations, and in executing within Excel, i.e., can manipulate pivot tables, create formulas, etc. Ability to thrive in environments that may present multiple and simultaneous demands for attention; ability to prioritize effectively in these situations in global organization. *Must be legally authorized to work in the United States without sponsorship. *Must be able to pass a comprehensive background check, which includes a drug screening. At Thermo Fisher Scientific, we are committed to fostering a healthy and harmonious workplace for our employees. We understand the importance of creating an environment that allows individuals to excel. Please see below for the required qualifications for this position, which also includes the possibility of equivalent experience: Able to communicate, receive, and understand information and ideas with diverse groups of people in a comprehensible and reasonable manner. Able to work upright and stationary for typical working hours. Ability to use and learn standard office equipment and technology with proficiency. Able to perform successfully under pressure while prioritizing and handling multiple projects or activities. May require as-needed travel (0-20%). Our Mission is to enable our customers to make the world healthier, cleaner and safer. Watch as our colleagues explain 5 reasons to work with us. As one team of 100,000+ colleagues, we share a common set of values - Integrity, Intensity, Innovation and Involvement - working together to accelerate research, solve complex scientific challenges, drive technological innovation and support patients in need. #StartYourStory with PPD, part of Thermo Fisher Scientific, where diverse experiences, backgrounds and perspectives are valued. Apply today! **************************** Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status. Accessibility/Disability Access Job Seekers with a Disability: Thermo Fisher Scientific offers accessibility service for job seekers requiring accommodations in the job application process. For example, this may include individuals requiring assistance because of hearing, vision, mobility, or cognitive impairments. If you are a job seeker with a disability, or assisting a person with a disability, and require accessibility assistance or an accommodation to apply for one of our jobs, please submit a request by telephone at ***************. Please include your contact information and specific details about your required accommodation to support you during the job application process. *This telephone line is reserved solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes, such as not being able to get into the career website, following up on an application, or other non-disability related technical issues will not receive a response.

Job DescriptionCareer Opportunity - Executive Assistant with Pyramid Hill Sculpture Park and Museum in Hamilton, OH Do you have a passion for the arts and nature? Are you an experienced Executive Assistant who thrives on managing communications, calendars, team coordination, and board engagement? If so, this is the opportunity for you! Pyramid Hill Sculpture Park & Museum is creating an Executive Assistant role to support the Executive Director and ensure smooth day-to-day operations across administration and support strategic initiatives. This position will report to the Executive Director and collaborate closely with staff, board members, supporters, and community partners. The ideal candidate is a proactive, highly organized problem-solver who enjoys a fast-moving, mission-driven environment and can gracefully manage shifting priorities. As the Executive Assistant, you will: Serve as the Executive Director's right hand, managing email, calendar, and meeting logistics with accuracy and discretion. Act as a communication hub between the Executive Director, staff, and Board of Trustees, ensuring timely updates and smooth coordination. Prepare and organize board packets, agendas, and manage annual board calendars; take a leadership role in board communications. Draft, edit, and format correspondence, reports, and presentations for internal and external audiences. Organize physical files and maintain digital records for strategic projects, loans, and acquisitions. Coordinate travel arrangements and expense tracking for the Executive Director and guests. Support major events, artist contracts, and staff retreats with scheduling, setup, and execution. Assist with grant and sponsorship documentation, reporting, and impact data collection. Help maintain office operations, supplies, and digital file organization. Requirements: Minimum 3+ years as an Executive Assistant or in a similar role supporting senior leadership Excellent organizational and time management skills; ability to manage multiple priorities effectively Strong written and verbal communication skills; confident in drafting and editing professional materials High level of discretion with confidential information; polished, service-oriented demeanor Proficiency with Microsoft Office and collaboration tools (Teams/Zoom); familiarity with CRMs (Salesforce/Veevart or similar) Basic understanding of financial documentation and budgeting concepts Ability to attend occasional evening and weekend events Experience supporting nonprofit boards and understanding governance processes preferred Knowledge of donor development and nonprofit operations preferred Comfort with hybrid collaboration tools and light automation (e.g., templates, mail merges) Pyramid Hill Sculpture Park & Museum is a 470-acre sculpture park and museum located just outside of Cincinnati, in Hamilton, Ohio, with a mission "to bring people to art in nature". The Park features outdoor and indoor art collections, rolling hills, hiking trails, the iconic Pyramid House, and a robust calendar of exhibitions and educational programming. Pyramid Hill also stewards Fortified Hill, a 2,000-year-old indigenous earthwork and ceremonial site, with tours and programming launching soon. Learn more: **************************** *************************************************************************** We Offer: Salary up to $50,000, commensurate with experience Comprehensive benefits: health/dental/vision (70% employer-paid), and retirement match 15 paid vacation days, and sick leave, pet-related leave 12 annual paid holidays Employer-paid short-term disability insurance Flexible hybrid schedule with regular on-site responsibilities. Opportunity to work in a stunning natural setting and contribute to a nationally recognized arts organization. If you are ready for a new challenge apply online today! Employer is EOE/AA/M/F/D/V. #ZR

ARS is seeking an Executive Administrative Assistant to work with the Intelligence, Surveillance, Reconnaissance, and Special Operations Forces (ISR & SOF) Directorate located at Wright-Patterson Air Force Base (AFB). Why Work with us? Applied Research Solutions (ARS) is respected as a world-class provider of technically integrated solutions as we deliver premier talent and technology across our focused markets for unparalleled, continuous mission support. Awarded a Best Places to Work nominee since 2020, ARS recognizes that without our career- driven, loyal professionals, we would not be able to deliver state-of-the-art results for our mission partners. We firmly believe that prioritizing our employees is of the upmost importance. We provide a culture where our employees are challenged to meet their career goals and aspirations, while still obtaining a work/life balance. ARS employees are motivated through our industry competitive benefits package, our awards and recognition program, and personalized attention from ARS Senior Managers. Responsibilities: Assist in a wide range of administrative support services for programs managed by the AFLCMC/WI directorate staff, including the front office group, organizational senior functionals, program and management operations Monitor office supplies and assist with supply lists Assist in servicing the Directorate for all incoming/outgoing mail and overnight/express mail package deliveries Ensure compliance with applicable administrative guidance to prepare/review correspondence Other Duties as assigned Required Qualifications: Must be a US citizen Must have a valid driver's license Must be able to walk unassisted for long periods Active Secret security clearance Preferred Experience/Qualifications: Familiarity with WPAFB Area A and Area B facility preferred Ability to lift/move 70 lbs Forklift experience All positions at Applied Research Solutions are subject to background investigations. Employment is contingent upon successful completion of a background investigation including criminal history and identity check. This contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability, and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities. This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans, and requires affirmative action by covered contractors and subcontractors to employ and advance in employment qualified protected veterans.

Job Description Solutions Through Innovative Technologies, Inc. (STI-TEC) specializes in the delivery of professional business and information management services. STI-TEC offers government and commercial clients a comprehensive portfolio of services that identify, manage, distribute and improve business processes related to entities' most valued resource, information. As a fast-growing solutions provider, established in 2000, total customer satisfaction has remained the cornerstone of our business. Our business model focuses on integrity, loyalty, and trust. Position Overview The Senior Executive Administrative Assistant will be responsible for providing various administrative services, including official correspondence, maintaining schedules and calendars, and numerous other duties for numerous divisions that support the Office of the Undersecretary of Defense (OUSD), namely Assistant Secretary of Defense (Acquisition), Assistant Secretary of Defense (Energy, Installations and Environment), Assistant Secretary of Defense (Industrial Base Policy), and the Directorate of Business Operations. Essential Job Function Provide administrative support for OUSD (A&S). Maintain assigned Outlook and portal calendars for numerous departments/divisions. Monitor due dates, coordinate, assist in completing official correspondence and documents for signature, including letters, notices, instructions, and memoranda. Support on assigned fitness report and performance evaluations, awards, training, personnel, security, facilities support. Answers the telephone and refers the calls to the appropriate individuals within the office. Assist in completing and track/follow-up on assigned OUSD Action Packages and Division documents in routing. Weekly: maintain portal sites, documents, links, libraries, announcements, lists and contacts Other responsibilities may include agenda management, meeting management, information management, content management, tasker management, office management, document management, facilities management, personnel management, security management, travel management, customer relationship management, operations management, and other office administration duties. Minimum Qualifications Must have active Top Secret facility clearance with SCI eligibility. Must have a bachelor's degree from an accredited college/university. Must have at least 10 years of executive administrative assistant experience with three (3) years supporting DASD, ASD, or USD level leadership (Tier 1, 2, or 3 SES) within DoD, or commensurate levels of leadership at other agencies within the federal government. Proficiency in schedule/calendar management, travel coordination (DTS), and document review and preparation, to include read ahead book preparation, is required. Must have excellent written, oral, and interpersonal communication skills. Must have excellent organizational skills, the ability to establish and maintain working relationships with internal and external staff members, and the ability to work independently and take a proactive role. Must have the flexibility and ability to prioritize tasks according to senior staff requirements. Must be proficient in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint. Must be a true team player who maintains a positive attitude in a dynamic environment Must have high energy, enthusiasm, tact, and the ability to interact effectively with senior executives from Government and industry as well as Pentagon staff members. Must be able to create and foster a cooperative work environment. Must be self-directed, detailed oriented in completing assigned tasks, and able to adapt to changing work efforts and manage impact of shifting priorities. Applicants selected may be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information. STI-TEC is an equal opportunity employer and values diversity. Employment is decided on the basis of qualifications, merit, and business need. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training. If you need assistance or an accommodation due to a disability, you may contact us at ************** or you may call us at 1+************. *This job posting is to identify potential candidates for positions in order to respond to a request for proposal. This job posting, including but not limited to, qualifications, duties, compensation and benefits, is subject to change based on the terms and conditions of the awarded contract and is contingent on STI-TEC being awarded the contract.

Job DescriptionDescriptionREPORTS TO: Supervisor, Courtroom Services STATUS: Full-time, 35 hours/week, non-exempt, unclassified HOURS: Mon - Fri, 7:30 am - 3:30 pm; Sat. (rotational, every 14 weeks) TRAVEL REQUIREMENTS: No travel required PAY RATE: $21.95 SUPERVISORY RESPONSIBILITIES: No JOB OVERVIEW: The Administrative Coordinator, Courtroom Services plays an important role in supporting courtroom operations within the Municipal Criminal & Traffic Division of the Hamilton County Clerk of Courts. Assigned to active courtrooms at the Justice Center or Courthouse, this position ensures timely and accurate case processing by recording judicial actions, preparing dockets, and facilitating communication between courtroom staff, attorneys, and the public. This position requires a detail-oriented and service-minded individual who can maintain professionalism in fast-paced, high-pressure environments. Administrative Coordinators serve as a primary point of contact for courtroom activity, balancing clerical accuracy with responsive, respectful customer service to all participants in the justice process. The role supports the Clerk's mission to promote access to justice and uphold the integrity of court records. Employees are expected to demonstrate the office's core values of respect, fairness, kindness, and service in every interaction.The role requires the following key competencies: Courtroom Operations Support - Prepares and maintains dockets, records judicial actions in real time, and ensures timely processing of courtroom activity. Clerical Accuracy - Verifies and reviews court filings, complaints, and entries to ensure procedural compliance and completeness. Customer-Facing Service - Interacts with attorneys, defendants, and the public with professionalism, clarity, and empathy. Collaborative Coordination - Works closely with judges, bailiffs, and other courtroom personnel to support smooth court proceedings and accurate case flow. Essential Duties 50%: COURTROOM SUPPORT Provide professional, in-person support to judges, attorneys, defendants, and the general public during courtroom proceedings. Greet and assist parties appearing in court, answering questions and directing them appropriately. Retrieve and provide case-related information to attorneys, defendants, or court partners, using both electronic systems and physical records. Maintain a respectful and composed demeanor when dealing with individuals from diverse backgrounds, including during high-stress or emotionally charged interactions. Protect confidentiality of sensitive information and maintain integrity in all interactions. 50%: CLERICAL Prepare daily dockets and case files for scheduled hearings, ensuring completeness and alignment with the court schedule. Coordinate with judges, courtroom staff, and internal departments to ensure timely routing and resolution of case files. Sort, file, and maintain physical case jackets and electronic records in accordance with records retention and confidentiality standards. Assist with special assignments or overflow duties as needed to support operational continuity. OTHER DUTIES AS ASSIGNED Preferred Skills, Knowledge and ExpertisePREFERRED SKILLS: Knowledge of: Municipal court processes, terminology, and procedures related to criminal and traffic cases. Case documentation standards and courtroom protocols, including docketing, entries, and recordkeeping. Confidentiality standards and compliance requirements in a courtroom setting. Basic math and cashiering principles for calculating fines, fees, and costs. Clerk of Courts policies and justice system operations. Ability to: Maintain professional composure in a courtroom setting and respond to immediate requests with accuracy and discretion. Interpret and apply Clerk of Courts procedures and internal policies with consistency. Collaborate effectively with judges, bailiffs, supervisors, and other Clerk's Office personnel. Prioritize daily responsibilities and adapt to changes in court schedules or case volume. Uphold the Clerk's core values of respect, fairness, kindness, and service in all interactions. Skilled in: Providing high-quality customer service to a broad range of individuals, including attorneys, defendants, and court personnel. Communicating clearly and respectfully with individuals in emotionally charged or sensitive situations. Managing multiple tasks simultaneously under time constraints and courtroom pressure. Qualifications High school diploma or equivalent. One (1) year of experience in an office, clerical, or customer service role. One (1) year of experience working in a courtroom, legal, or government setting. Familiarity with courtroom operations, legal documentation, or judicial procedures. Any equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities.

Administrative Assistant Compensation: $48,000-50,000/year (based on experience) The Administrative Assistant position provides the opportunity to perform a variety of administrative tasks that promote efficiency in the daily operations of the office. Requires excellent people relations skills, analytical skills, knowledge of office systems, basic bookkeeping skills, and sound knowledge of agency programs, procedures, and policies. Incumbent must be professional, well organized, and able to interact effectively with agency staff and the general public. Working at NYAP Generous Time off: 22 Days of Paid Time Off + 11 Paid Holidays, Half Day Friday's during the summer! Health and Wellness: Comprehensive healthcare packages for you and your family; Paid Parental leave Professional Growth: CEU's, ongoing training/education, student loan repayment program, and supervision hours And So Much More: 401K and 401K Matching flexible hours, mileage reimbursement, phone allowance Responsibilities Perform all work in a manner consistent with the National Youth Advocate Program's mission, values, and philosophies. Arrange annual conferences, regional conferences, training sessions and workshops, and all other public relation events as requested. Enter all program information into computer, maintain databases, and update all changes, additions, deletions, etc. Provide quarterly and annual reports on all children served by the agency. Coordinate newspaper advertisements for the program, advocates, and agency employees. Provide training and supervision to area office specialists and other administrative staff as required. Provide appropriate documentation for the payment of all expenses incurred by the agency and maintain an ongoing log of agency bills and expenditures if required. Attend meetings and record and distribute meeting minutes as assigned by the Director. Provide any organizational and statistical data as required. Maintain adequate office supplies. Coordinate office equipment purchases, maintenance, and maintenance contracts. Provide general administrative support services for the assigned office. Other Duties & Responsibilities Assist with tracking and reporting data for grant responses & Request for Proposals (RFPs) as assigned by the Director. Assist with schedule management and meeting planning as assigned by the Director. Perform other duties as requested. Minimum Qualifications High School Diploma or GED equivalent required. 3 years of administrative work experience preferred. Previous experience and proficiency in the use of various office machines, including computers. Basic bookkeeping skills and experience. Proficiency with Adobe Pro and Microsoft Office, including Excel and Word. Proficient use of desktop and laptop computers, smart phones and tablets, printers, fax machines and photocopiers as well as software including word processing, spreadsheet and database programs. Other Skills Excellent customer service and communication skills. Sensitivity to cultural diversity. Enthusiastic self-starter. Excellent oral and written communication skills. Strong organizational and administrative skills. Effective problem-solving and decision-making skills. Works well independently and as a team member. Driving and Vehicle Requirements Valid driver's license Reliable personal transportation Good driving record Minimum automobile insurance coverage of $100,00/$300,000 bodily injury liability Apply today! www.nyap.org/employment Benefits listed are for eligible employees as outlined by our benefit policy. Qualifications An Equal Opportunity Employer, including disability/veterans.

Administrative Specialist - On-site Logan A/C & Heat Services 57 reviews Dayton, OH 45414 $18 an hour - Full-time Logan A/C & Heat Services in Dayton, OH is looking to hire a full-time Install Coordinator to schedule and coordinate new installations for our customers. Do you have experience in scheduling along with great customer service and looking for normal work hours? Are you looking for work-life balance and a supportive growth-oriented environment? WHO IS LOGAN A/C & HEAT SERVICES? Logan A/C & Heat Services is the #1 residential Trane dealer in Ohio & a Mitsubishi Electric Diamond Contractor ELITE. For over 50 years, homeowners throughout Columbus, Dayton and Cincinnati, Ohio, have trusted Logan A/C and Heat Services as their heating and air conditioning company of choice. As the local source for expertise involving your HVAC system, you can rely on us when you want to make sure your home will be kept as comfortable as possible all year long. Whether you need expert help with your air conditioner, furnace, heat pump, ductwork, or anything else related to your climate control system, we are the residential HVAC company you can depend on for fast and friendly service. A DAY IN THE LIFE Why I Love My Job We are seeking a dedicated Installation Support Specialist to join our team. This role is essential in ensuring smooth operations for our installation teams and providing excellent customer service to our clients. The position is based in our Dayton, Columbus, or Cincinnati locations and involves in-office work. Key Responsibilities: Answer incoming and make outgoing calls to Installers and Comfort Consultants. Schedule installations for customers and manage the scheduling calendar. Assist with issues or challenges faced by installers. Help process installation invoices and manage installer payroll. Assist in processing warranties, utility rebates, and sending out permit letters. Work Schedule: Monday to Friday, 8:30 AM to 5:00 PM. Participate in an on-call rotation approximately every 6 weeks, with new hires entering the rotation several months after starting. On-call hours are: Weekdays: 5:00 PM to 9:30 PM. Weekends: 9:00 AM to 9:30 PM. Employees are also required to work at least one holiday per year. Requirements: Ability to handle a variety of tasks and prioritize effectively. Strong communication skills for interacting with both customers and internal teams. Ability to work independently and manage time effectively during on-call hours. Proficiency with computers and the ability to quickly learn new software. Benefits: After 90 days, full-time employees become eligible for the following benefits: Medical, Dental, and Vision Insurance Health Savings Account (HSA) Short-Term and Long-Term Disability Insurance Life Insurance Paid Vacation, Sick Time, and Holiday Pay Additional Benefits (After 1 Year): 401k with Company Match Profit Sharing QUALIFICATIONS Bachelor's degree or equivalent plus 1-3 years of related experience Knowledge of Word Processing software. Microsoft Excel, Word, and Outlook necessary Excellent written and oral communication skills Strong organizational and time management skills Excellent organizational skills Strong problem-solving skills Attention to detail necessary WORK SCHEDULE Monday-Friday. This position also has a requirement a rotating on-call shift. We look forward to speaking with you about our career opportunities at Logan Services! Logan Services Inc. offers Equal Employment Opportunity to all applicants.

Part-Time - Monday, Tuesday, Wednesday - 8:00AM - 5:00PM The Administrative Support Specialist provides essential administrative and operational support to the Leadership Team. This role helps ensure smooth daily operations, accurate documentation, and timely completion of executive-level tasks. The ideal candidate is organized, detail-oriented, proactive, and comfortable balancing multiple priorities in a fast-paced environment. This position is part-time and onsite on Monday, Tuesday, and Wednesday from 8:00AM - 5:00PM Qualifications: Strong organizational skills with exceptional attention to detail. Proficiency in Microsoft Office (Word, Excel, PowerPoint) and/or Google Workspace. Ability to manage competing priorities and meet deadlines. Strong written and verbal communication skills. Professionalism, reliability, and the ability to work independently on assigned days. Preferred Experience in administrative support, operations, or office coordination. Experience supporting managers, directors, or executive-level leaders. Comfort with learning new systems, technology, and processes quickly. Key Responsibilities: Administrative & Office Support Assist with scheduling, meeting coordination, and calendar organization for Program Leadership. Prepare and format documents, reports, presentations, and correspondence. Manage shared inboxes, route inquiries, and track follow-up items. Organize and maintain electronic files, shared drives, and internal documentation. Support data entry, tracking logs, and basic information management tasks. Operations & Project Support Assist with operational workflows, processes, and small internal projects. Help gather information, compile updates, and monitor progress on executive priorities. Coordinate logistics for internal meetings, trainings, and small events. Support the development and distribution of internal communications. Executive Team Support Track deadlines, ensure deliverables are completed, and send reminders as needed. Prepare meeting materials, agendas, and notes. Take accurate meeting minutes, summarize key discussions and document action items. Conduct light research and pull data as requested by leadership. Maintain confidentiality and handle sensitive information with discretion. Work Environment & Schedule Part-time onsite position working Monday, Tuesday and Wednesday from 8:00AM-5:00PM Collaborative and mission-driven team environment.

Secretarial and Office Personnel District: Hamilton County ESC Additional Information: Show/Hide Opening Announcement Special Services and Mental Health Administrative Support Specialist Part Time QUALIFICATIONS: * High School diploma. * Minimum 3-5 years experience working in early childhood settings experience in special education preferred. * Strong written and verbal communications and organizational skills. * Strong technology literacy * Strong problem solving and ability to work independently * Reliable transportation and car insurance JOB SUMMARY: Responsible for supporting the daily functions of the Special Services and Mental Health Departments in the Head Start Program. This includes making, managing, tracking and organizing special services materials. Additional duties include data entry, managing the inventory system, ordering, and sorting of materials. Management and dissemination of requests for information between agency stakeholders and outside partners such as physicians and school districts. ESSENTIAL FUNCTIONS: * Adhere to the Mission and Vision of Hamilton County ESC. * Support recordkeeping and data entry for Special Services and Mental Health Departments. * Working knowledge of Positive Behavior Intervention Support model and supports needed to implement the model with fidelity. * Understanding of universal design of early childhood classrooms and early childhood best practice. * Collecting, sharing and uploading documentation in a timely way. Ensuring data accuracy in the Child Plus system. * Research, place, create and track requisitions. Working with internal departments for future fiscal needs of the Mental Health and Special Services Departments. * Manage and track Special Services inventory. * Make, distribute and track visual supports for programmatic needs. Examples include social stories, personal schedules, and visual behavior rings as approved by coordinators. * Broad understanding of IDEA services. * Perform other duties as assigned. EQUAL EMPLOYMENT OPPORTUNITY AND ADA STATEMENT: The Hamilton County Educational Service Center is an Equal Opportunity Employer and endeavors to provide the highest quality service through employing professionals selected for their competence and expertise. The Governing Board of Hamilton County Educational Service Center does not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), disability, age, religion, military status, ancestry, genetic information (collectively, "Protected Classes"), or any other legally protected category, in its programs and activities, including employment opportunities.