Executive assistant jobs in College Station, TX

Job DescriptionSalary: Type: Full-Time Travel Requirement: Occasional travel expected (domestic) We are seeking a dynamic, highly organized Executive Assistant to provide dedicated support to a Founder/Executive who oversees multiple ventures in the engineering, construction, technology, and government sectors. This is a unique opportunity to contribute meaningfully across several early-stage startups and established companies, ensuring seamless operations and assisting with both professional and occasional personal tasks. Key Responsibilities Executive Support: Manage and maintain complex calendar appointments, meeting coordination, and travel arrangements. Serve as a primary point of contact for internal and external communications on behalf of the Founder. Draft and prepare reports, memos, presentations, and correspondence. Attend key meetings, document minutes and action items, and ensure timely follow-ups. Conduct research and prepare executive-level briefs on industry trends, competitors, and operational strategies. Support contract and document management in coordination with vendors, clients, and legal advisors. Operational & Administrative Duties: Manage office and business logistics across multiple entities. Monitor and maintain digital tools including email systems, websites, etc. Ensure compliance with company and industry policies and standards. Interface with cross-functional teams and vendors, including legal, HR, and technology service providers. Relationship & Stakeholder Management Act as a key liaison between the Founder and internal staff, investors, clients, vendors, and partners across all businesses. Serve as a gatekeeperstrategically prioritize access to the Founder while preserving goodwill and professionalism. Build and maintain strong, positive relationships with executives, including navigating high-pressure personalities with diplomacy and discretion. Support relationship development and follow-up communications with business and community leaders. Represent the Founder in meetings when needed and ensure appropriate documentation of action items. Collaborate with other administrative and operational staff to ensure seamless support across entities. Personal/Lifestyle Support (up to 10%): Assist with personal errands, scheduling, and travel for the Founder. Support personal or event logistics as needed. Qualifications Minimum of 3 years of experience as an Executive or Administrative Assistant, ideally supporting C-level leadership. Proven ability to multitask, prioritize, and handle confidential information with discretion. Exceptional communication and interpersonal skills. Proficiency with Microsoft Office Suite and familiarity with QuickBooks or other bookkeeping tools. Experience working in dynamic, high-growth, or startup environments is a plus. Must be based in or willing to relocate to College Station, Texas. Comfortable with occasional travel and working flexible hours to accommodate executive schedules. Key Attributes Proactive: Able to anticipate needs and act without requiring extensive direction. Organized: Skilled at creating order, refining processes, and handling multiple workflows simultaneously. People-Oriented: Builds rapport easily and effectively navigates relationships across all levels of an organization. Politically Astute: Understands how to navigate interpersonal and organizational dynamics to protect time and preserve relationships. Adaptable: Comfortable switching contexts between companies and projects, and shifting priorities quickly.

Performs highly complex professional assistance work for the Chief Operations Officer. Work involves coordinating high-level administrative operations of the division. Works under limited supervision with moderate latitude for the use of initiative and independent judgment. II. ESSENTIAL FUNCTIONS A. Provides administrative and technical assistance; assists in preparing and reviewing reports, statistical and financial analyses, and other documents; conducts research and analysis; reviews administrative practices and programs and assists in formulating policies as appropriate; and provides technical guidance and advice on administrative matters to agency executives, management, and program staff. B. Assists in planning and preparing correspondence, reports, studies, forms, and other documents; prepares and disseminates information concerning agency policies, procedures, and programs; prepares recommendations and proposed responses; prepares and processes purchases; and assists with budget preparation. C. Communicates administrative policies, procedures, standards, and methods; plans, organizes, and schedules meetings and conferences; prepares agendas and related documentation; and establishes and coordinates record keeping and filing systems. D. Coordinates work with agency departments and divisions, other agencies, organizations, legislative staff, and the public; and establishes and maintains liaison with agency staff, other agencies, organizations, legislators, and the public. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. III. MINIMUM QUALIFICATIONS A. Education, Experience, and Training 1. Bachelor's degree from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE). Major course work in Business Administration, Criminal Justice, or a related field preferred. Each year of experience as described below in excess of the required one year may be substituted for fifteen semester hours from an accredited college or university for each six-month increment of experience. 2. One year full-time, wage-earning secretarial, administrative support, or technical program support experience. 3. Computer operations experience preferred. 4. Legislative or criminal justice experience preferred. 5. Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred. B. Knowledge and Skills 1. Knowledge of office practices and procedures. 2. Knowledge of local, state, and federal laws, rules, regulations, and statutes relevant to criminal justice and corrections. 3. Knowledge of agency and departmental organization structure, policies, procedures, rules, and regulations preferred. 4. Skill to communicate ideas and instructions clearly and concisely. 5. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 6. Skill to interpret and apply rules, regulations, policies, and procedures. 7. Skill in administrative problem-solving techniques. 8. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 9. Skill to prepare and maintain accurate records, files, and reports. 10. Skill to review technical data and prepare technical reports. 11. Skill to plan and coordinate meetings. 12. Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs. 13. Skill to type 45 words per minute (with no more than 10 errors) preferred. IV. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

":"We are seeking a proactive and organized Administrative Support Specialist to provide high-level administrative support to company leadership and assist with planning company-wide events. Responsibilities include managing executive calendars, scheduling meetings, making travel arrangements, coordinating internal and external communications, and organizing meetings and special events. The ideal candidate is detail-oriented, professional, and skilled in juggling multiple priorities in a fast-paced office environment. ","job_category":"Administrative and Clerical","job_state":"TX","job_title":"Administrative Support Specialist","date":"2025-12-01","zip":"77840","position_type":"Full-Time","salary_max":"0","salary_min":"0","requirements":"Experience as an administrative assistant, or similar support role preferred~^~Strong organizational and communication skills~^~Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)~^~Experience in event planning is a plus~^~Ability to handle confidential information with discretion","training":"","benefits":"Our associates receive medical, dental, vision, and life insurance. We also offer company contributions to your HSA, 6% match on 401 (k), and a work\/life balance with paid time off. At our College Station facility, you can take advantage of our great training programs and facility amenities, including an onsite dining facility offering complimentary breakfast and lunch, a fitness center, and an onsite medical center. We also offer a wide variety of sports and social leagues to participate in after work, along with volunteering initiatives through our Associate Foundation. Reynolds and Reynolds promotes a healthy lifestyle by providing a non-smoking environment. Reynolds and Reynolds is an equal opportunity employer. ","

Purpose: The Administrative Assistant provides high-level administrative support to the Vice President of Sales & Marketing and the CFO. This role ensures smooth day-to-day operations by managing schedules, coordinating communications, preparing reports, and handling sensitive information with discretion. The Administrative Assistant serves as a trusted partner to these executives, enabling them to focus on strategic initiatives that drive company growth and operational excellence. Tasks/Responsibilities: Manage and maintain calendars for the VP of Sales & Marketing and CFO, including scheduling meetings, coordinating travel arrangements, and organizing events. Serve as the primary point of contact between executives and internal/external stakeholders, handling communications with professionalism and confidentiality. Prepare, edit, and distribute correspondence, reports, presentations, and other executive-level documents. Coordinate and track special projects, ensuring timely completion and alignment with company priorities. Attend meetings as requested, record meeting minutes, and distribute follow-up action items. Assist in preparing board packets, executive summaries, and other materials for ownership and senior leadership. Maintain organized filing systems, both digital and physical, for confidential company records. Screen phone calls, emails, and inquiries, and prioritize issues requiring executive attention. Monitor deadlines and ensure executives are prepared for meetings and deliverables. Perform additional administrative duties and special assignments as directed by the VP of Sales & Marketing and CFO. Updating and maintaining Cascade Strategy platform. Integrating departmental metrics into Cascade Strategy platform. Skills/Qualifications: 4+ years of administrative assistant or executive assistant experience, preferably supporting senior leadership. Exceptional organizational skills and ability to manage multiple priorities under tight deadlines. Excellent written and verbal communication skills. High level of professionalism, discretion, and confidentiality. Proficiency in Microsoft Office 365 (Outlook, Excel, Word, PowerPoint, Teams). Proficiency in Adobe Acrobat Pro (editing forms, creating fillable forms) Strong problem-solving skills with initiative to anticipate needs. Bachelor's degree preferred, or equivalent combination of experience and education. Tools Required: Microsoft Office 365 (Word, Excel, Outlook, Teams). LumberPro Computer and Phone

The ADA Coordinator under the direction of the Risk Manager is responsible for overseeing and ensuring compliance with Title II of the American Disabilities Act (ADA); Section 504 of the Rehabilitation Act, and other related federal, state, and local disability rights laws. The coordinator serves as the primary point of contact for citizens seeking accommodation and provides guidance and training to departments on disability access, reasonable accommodation, and inclusive practices for citizens to be able to participate in all County programs. This role promotes an accessible and equitable environment for individuals with disabilities. Consults with various county offices to give and receive feedback during the phases of the evaluation and transition plan as required under Title II of ADA. Essential Duties: Develop a formal Transition Plan to include conducting comprehensive evaluations of county facilities and programs to identify accessibility barriers. Develop and implement formal transition plans with concrete timelines to address identified issues. Ensure county programs, services, and activities comply with ADA and related regulations. Work closely with various county departments (e.g., HR, Facilities, Legal, IT, Project Management, Courts) to ensure accessibility in facilities, digital content, and programs. Coordinate the interactive process for evaluating and implementing reasonable accommodations for citizens. Review and respond to accommodation requests in a timely and confidential manner. Provide training and consultation to staff, faculty, management, and stakeholders on disability inclusion and ADA responsibilities. Maintain thorough documentation of all ADA-related processes, decisions, and communications. Develop and update ADA policies and procedures as needed. Investigate and resolve complaints related to ADA compliance or disability-based discrimination. Stay informed of changes in ADA regulations, best practices, and case law; update internal policies accordingly. Review plans for county construction projects to ensure ADA accessibility compliance. Attend seminars and training concerning public entity obligations under Title II of the ADA, the Architectural Barriers Act Accessibility Guidelines (ADAAG), and the Texas Accessibility Standards (TAS). Hold public meetings and correspond with citizens for citizen involvement and citizen feedback. Conduct regular audits and assessments of organizational compliance with ADA standards Supervision Received: General Instruction and supervision given by Risk Manager and periodic performance review. Given: Education Required: High School Diploma and Four (4) years' experience in developing and implementing accessibility-based compliance and accommodation programs mandated by federal and State laws, including ADA. Preferred: Graduation from an accredited four-year college or university with major course work in public or business administration, construction technology, or a related field; and four (4) years' experience in developing and implementing accessibility-based compliance and accommodation programs mandated by federal and State laws, including ADA; and 2 years' experience working for a governmental entity. Or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities. Experience Required: Two (2) years' experience of ADA related experience or equivalent combination of experience, education and training which provides the required knowledge, skills, and abilities. Preferred: Four (4) years or more years' experience in ADA compliance, accessibility planning, or a related area. Certificates, Licenses, Registrations Required: Must have a valid Texas driver's license, with a driving record acceptable to Brazos County. 41 training credits through the ADA Certification Program through ACTCP to be completed within one (1) year of hire date. Preferred: ADA Coordinator Certification through ACTCP or other accredited certification related to Americans with Disabilities. Physical Demands Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands, fingers and arms; and talk and hear. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move objects weighing up to 40lbs, such as stacks of records, containers, or other similar objects. Specific vision abilities required by this job include the ability to adjust focus. Employees must be able to drive themselves to offsite location(s). Knowledge, Skills, & Abilities Typical: Knowledge of: ADA, ADAAG, and TAS; construction, equipment, and work station modifications which may be used to provide accessibility and reasonable accommodation to the public; project management; principles and practices of training and program evaluation; English usage, grammar, punctuation and spelling; techniques for effective interpersonal communications; modern office procedures, methods and computer equipment to include Windows and Microsoft based products. Skill/Ability to: facilitate the resolutions of public grievances and complaints relative to ADA; negotiate; train; complete projects on time and within budget; operate personal computer using standard Office operating software and general office equipment; communicate effectively both orally and in writing; make mathematical computations; prepare clear, concise and comprehensive written reports; and establish and maintain cooperative and effective relationships with those contacted during the course of work. Pass a Criminal Background Check. Work Environment Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee frequently faces time pressure, changes tasks, must perform multiple tasks simultaneously, and must work closely with others as part of a team. While performing the duties of this job, the employee is occasionally exposed to outside-weather conditions.

Looking for a part-time job that provides meaningful work and competitive compensation? Consider a position in a State Farm Agent's office. Responsibilities Work with the agent to establish and meet marketing goals. Develop leads, schedule appointments, identify customer needs, and market appropriate products and services. Work with the agent to identify and support local community events in our market. Work with the agent to help manage the website and social media content. As an Agent Team Member, you will receive... Hourly pay plus commission/bonus Flexible hours Valuable experience Growth potential/Opportunity for advancement within my agency Requirements Interest in marketing products and services based on customer needs People-oriented Self-motivated Ability to multi-task Ability to effectively relate to a customer If you are motivated to succeed and can see yourself in this role, pleasecomplete our application. We will follow up with you on the next steps inthe interview process. This position is with a State Farm independent contractor agent, not with State Farm InsuranceCompanies. Employees of State Farm agents must be able to successfully complete anyapplicable licensing requirements and training programs. State Farm agents are independent contractors who hire their own employees. State Farm agents employees are not employees of State Farm.

Job Title Administrative Coordinator II Agency Texas A&M University System Offices Department General Counsel Proposed Minimum Salary Commensurate Job Type Staff The System Offices is one of several system members within the Texas A&M University System representing one of the largest systems of higher education in the nation, with a network of 12 universities, a comprehensive health science center, eight state agencies, and the RELLIS Campus. The Texas A&M University System mission is to provide education, conduct research, commercialize technology, offer training, and deliver services for the people of Texas and beyond. The System Offices, within the Texas A&M University System, provides an outstanding benefits package including, but not limited to: competitive health benefits; paid vacation, sick leave, and holidays; a defined benefit retirement plan to include an employer contribution through Teachers Retirement System of Texas (TRS); if applicable, a defined contribution retirement plan to include an employer contribution through an approved ORP vendor; additional voluntary tax deferred annuity (TDA) options; tuition assistance; and wellness programs to promote work/life balance. Salary: $3,042.67 - $5,500.00 per month commensurate with experience. Job Description Summary: Provide administrative support to the System Ethics and Compliance Office. Under direction of the liaison, provide administrative support to the System Police Chiefs council and assist with mitigation efforts related to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. Responsibilities: - Provide administrative support for the System Ethics and Compliance Office. - Assist with departmental billing, travel vouchers and management and maintenance of documents and records. - Help maintain office supplies, inventories, equipment acquisitions/disposals and prepare purchase requisitions. - Assist with coordinating meetings, seminars, trainings and other special events, coordinate travel arrangements and prepare itineraries. - Under direction of the liaison, provide administrative support to the System Police Chiefs Council. - Coordinate the commissioning of peace officer's agenda item submission to the Board of Regents. - Assist with the management of the ID access for all of the Texas A&M University System Offices. - Under direction of the Director, assist with the mitigation efforts related to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics - Act as amended by the Campus SaVE Act (Clery Act) and related reporting and disclosure laws concerning campus safety. - Maintain Clery Act affinity group listserv. - Provide administrative support to the affinity group as needed. - Coordinate and set the agenda for the monthly virtual meetings. - Serve as backup support for the front desk reception area. - Maintain confidentiality. - Other duties as assigned. Education and Experience: - Bachelor's degree or equivalent combination of education and experience. - Three years of related experience. Knowledge, Skills and Abilities: - Excellent verbal and written communication skills. - Skilled in communicating with tact, diplomacy, discretion, and professionalism. - Skilled in organizing, prioritizing, and managing multiple tasks with attention to detail, flexibility and appropriate discretion. - Ability to work as part of a team. - Ability to maintain confidentiality with private or sensitive information. - Proficiency in Microsoft applications with an emphasis on Word, Outlook, and PowerPoint. - Advanced spreadsheet experience on Microsoft Excel. - Ability to act independently, take initiative, and exercise sound judgment. - Ability to prioritize and handle confidential/time sensitive items. - Some weekend and evening work required. - Some travel required. - Ability to multi-task and work cooperatively with others. Preferred Qualifications: - Previous experience with Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. - Law Enforcement knowledge or experience. - Accounting experience. - Experience handling multiple projects at one time. Other Requirements: This is a security-sensitive position and is restricted to U.S. citizens and legal permanent residents only. Only complete applications will be considered for employment at The Texas A&M System Offices. Incomplete job application data could result in your application being rejected without an option to reapply. A cover letter and resume may be required in addition to a completed employment application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

Job Title Administrative Coordinator I Agency Texas A&M Agrilife Research Department Soil & Crop Sciences Proposed Minimum Salary Commensurate Job Type Staff Job Description Responsibilities: -Serve as an information resource as well as provide administrative support on departmental processes/initiatives, specifically support for undergraduate and graduate teaching programs. This includes being a resource for teaching platforms (e.g., Canvas, Orca, Compass, Howdy), organizing awards banquets, supporting website maintenance and development, and assisting distance education and continuing education programs and courses. This may include a variety of tasks not limited to paperwork/online forms; educational software support; maintaining records; and working with caterers, facility rentals, event registration services, and other activities related to events such as decorating, developing programs, and registering attendees. -Recruit and organize recruiting events for undergraduate and graduate programs. This may include developing or helping to develop resources, assistance with social media campaigns, organizing recruiting events (faculty, departmental, college, and university), coordinating with administration, high schools, hosting prospective students, and coordinating faculty, staff, and students to help. - Serve as front-line individual to receive telephone calls, emails, visitors, mail, etc. and field questions to appropriate individuals. -Organize meetings for administrators as needed, primarily for teaching efforts. Set up meeting venues and online options. Take notes and follow up on action items for meetings. Serve as liaison with departmental clubs, teams, and organizations -Content creation for social networks. Develop and manage engaging content for the department's social media channels, fostering community engagement and promoting departmental activities. Adherence to guidelines from Texas A&M University and Texas A&M AgriLife Marketing and Communications. -Other jobs as assigned Education and Experience: -Bachelor's degree or equivalent combination of education and experience. -Two years of related experience. Preferred Experience: -Four year's of related experience. Knowledge, Skills and Abilities: -Knowledgeable about academic programs and general knowledge of career opportunities and courses offered in the department (or ability to develop quickly). -Ability to develop and maintain websites (basic level) or willingness to learn -Ability to use Canvas or willingness to learn • Ability to use Outlook (e.g., calendar invites, scheduling polls, emails, etc), scheduling polls (e.g., When2Meet, Doodle Poll, etc.), Microsoft Office (e.g., Word, Excel, and PowerPoint). -Knowledgeable about distance education logistics (or ability to quickly learn) to provide support to faculty developing and conducting courses (e.g., recording, proctoring, Canvas setup, online vs distance sections, etc.). -Ability to multitask and work as a team with others. -Good verbal and written communication skills. Please attach to your completed application: Resume List of references with email and daytime phone number(s) All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

Job Title Administrative Associate II Agency Texas A&M University Department Vet Med Small Animal Medicine & Surgery Proposed Minimum Salary $16.20 hourly Job Type Staff Job Description Glimpse of the Job Are you a detail-oriented professional with administrative experience and a passion for supporting patient care? As a part-time Administrative Associate II, you'll play a crucial role in supporting the growing needs of the Nutrition service at the Texas A&M Veterinary Medical Teaching Hospital. If you're dedicated, adaptable, and excited to make a positive impact, we want to hear from you! The Gastrointestinal Laboratory (GI Lab) at the Texas A&M Veterinary Medical Teaching Hospital provides specialized testing services to help veterinarians diagnose and treat gastrointestinal diseases in dogs and cats. Opportunities to Contribute * Client Satisfaction: Your administrative skills and professionalism ensure that every interaction-whether scheduling an appointment or answering a call-reflects the high standards of the Veterinary Teaching Hospital. * Smooth Operations: By managing calendars, coordinating meetings, and maintaining accurate records, you help keep the Nutrition Service running efficiently, allowing nutritionists to focus on patient care. * Team Collaboration: Work closely with others in the Teaching Hospital, fostering a respectful and supportive environment that enhances both administrative processes and client service initiatives. Minimum Qualifications * High School Diploma or equivalent combination of education and experience * Two years in general office or clerical work A well-qualified candidate for this position will also possess: * Experience in medical setting and/or medical knowledge * Experience with Microsoft Suite or similar (word processing, spreadsheets, etc) * Experience with ezy Vet * Experience in a veterinary medical setting * Customer Service experience What you need to know Salary: Starting at $16.20/hour. Schedule/Location: Located in College Station, TX, this part-time role will work within a typical Monday through Friday daytime schedule. Please Note: Persons in this position are considered essential when the University declares an emergency, campus closure, class cancellations, etc., and are therefore required to report to work and remain on duty unless/until relieved by the direct supervisor. What you need to do Apply! A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section. Some of the Responsibilities Include: * Clerical: Greets visitors, answers and screens calls, provides general information and referrals, and schedules appointments. Makes arrangements for meetings, appointments, conferences, and travel. Provides administrative support to other areas of the department as needed. Cross trains other staff and student employees. Performs data entry and retrieval and maintains data files. Edits and proof-reads materials for reports and correspondence. * Office Maintenance: Maintains office supplies and equipment. Maintains office reference materials including online office materials. Receives, sorts, and routes mail and performs other mail services. * Special Projects & Academic Support: Assists in preparing/reviewing/organizing educational materials. Supports research or outreach projects by helping with data entry, material organization, and communication. Participates in quality improvement initiatives related to client service and/or administrative processes. Prepares, modifies, and verifies documents. Why Texas A&M University? We are a prestigious university with strong traditions, core values, and a community of caring and collaboration. Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

At Carriage Services, we are united by our purpose of creating premier experiences through innovation, empowered partnership, and elevated service. As a member of our team, you'll join a dynamic community dedicated to setting new standards in the Funeral and Cemetery profession. Join us on this exciting journey as we continue to shape the future of our industry. Carriage Services is an equal opportunity employer. We are seeking an organized and self-motivated Administrative Assistant who will be handling clerical duties, coordinating calendars, and organizing meetings. To be successful in this position you should be detail-oriented, professional and have excellent written and verbal communication skills. Compensation: $19 per hour Job Type: Full-Time M-F from 8:45am to 5pm Location: Hillier Funeral Home located in College Station, Tx. Qualifications High School Diploma or equivalent. 2+ years of administrative or accounting experience. High degree of overall computer proficiency. High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) & Google Docs. Proficiency with multi-line phone systems and general office equipment; and Working knowledge of basic accounting principles Job Duties Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business. Greets and escorts all visitors and their guests. Performs all accounting (AP/AR), inventory, and account reconciliation for the business. Schedules appointments for the business. Composes and types of correspondence as needed. Compiles and reports on statistical data as required by the business or Managing Partner. Inputs data into CFSS system accurately, completely, and timely. Assists client families with processing necessary paperwork and scheduling appointments. Receives and records payments from client families. Updates and maintains files and related systems for the business. Serves as business timekeeper and maintains local employee files. Coordinates and maintains office supplies and equipment. Serves as a backup in other administrative functions as needs dictate; and Other duties as assigned. Main Job Duties Included but not limited to: Opening and closing the building on a daily basis Answering phone calls and taking messages Taking first calls Help process and file Death Certificates Run payments Help with placing obituaries on our website and into newspapers File and audit our files Design and print our print work for families Stage the funeral home for services

Job Description ADMINISTRATIVE ASSISTANT - PART TIME Sylvan Learning Center is hiring an administrative assistant who will keep us on track as we go through our very busy days. Sylvan has been helping students succeed in school for over 35 years and you will be our first contact with the many phone calls and visits we receive from parents, students and those asking about our services. For this reason, you must be outstanding on the phone and have the ability and willingness to offer exceptional customer service. The Admin/Coordinator supports the Center Directors in scheduling appointments, students and teachers, all reception functions and administrative services along with supporting student activities. We also expect our Administrative Assistant to check-in clients for identity screening services and test proctoring. Be part of a team who work together so that students succeed and parents get the best customer care possible. Qualifications Must have the ability to multi-task and remain calm under pressure. Enthusiastic, welcoming demeanor and professional customer service skills. Attention to detail Two years office experience preferred Computer proficient, ready to learn our center operations software. Organizational skills and ability to self-direct. Ability to work well under pressure. Ability to maintain confidentiality. Ability to react to change productively and handle other essential tasks as assigned. Ability to pass a federal background check. Ability to prioritize, multi-task, and produce high quality and accurate work. Ability to create a welcoming and professional front desk environment for our students, families, and community.

Posting Date 11/14/2025102 College Station Dr Ste 10, Brevard, North Carolina, 28712, United States of America Now is your time to join Team DaVita. Take the first step and apply now. Please upload a resume with current work history. As an Administrative Assistant/PCT at DaVita, you'll be a part of a Team that values work-life balance and where your personal and professional growth is a top priority. Please note that this is a dual role: Administrative Assistant and Patient Care Technician. DaVita has an open position for an Administrative Assistant/PCT in an outpatient settings who is looking to provide administrative support to a Team while making a difference in the lives of our patients and their families dealing with end-stage renal failure or chronic kidney disease. In this support role you will ensure the timely and accurate completion of change requisitions, treatment logs, patient charts, invoices and purchase orders. You also will assist patients with transportation arrangements and physician appointments. Dialysis is serious business-which is why Fun is encouraged! Let us help support you on your new journey. What you can expect: Build meaningful and long-term relationships with patients and their families in an intimate outpatient setting. Be a part of a Team that appreciates, supports and relies on each other in a positive environment. Performance-based rewards based on stellar individual and team contributions. What we'll provide: DaVita is a clinical leader! We have the highest percentage of facilities meeting or exceeding CMS's standards in the government's two key performance programs. We expect our nurses to commit to improving patient health through clinical goal-setting and quality improvement initiatives. Comprehensive benefits: DaVita offers a competitive total rewards package to connect teammates to what matters most. We offer medical, dental, vision, 401k match, paid time off, PTO cash out, paid training and more. DaVita provides the opportunities for support for you and your family with family resources, EAP counseling sessions, access to Headspace , backup child, elder care, maternity/paternity leave, pet insurance and so much more! Requirements: We seek a personable individual with excellent computer and clerical skills (Microsoft Office). Type 60 WPM High school diploma or GED. Obtained their CMS- approved Patient Care Technician (PCT) certification and at times operates as a PCT. Details about the paid training and work schedule: Healthcare experience is highly preferred. Three (12 hour) shifts per week shifts with a minimum of two Saturdays/month. (Monday, Wednesday and Friday).Starting time is around 5:00 am . The training may take place at your facility or another location. Paid training: DaVita offers all new dialysis teammates a robust, paid training program to help you learn the right dialysis skills. The training is a mix of classroom and hands on training. This consists of 10 weeks of training (5 days/week /32-36 hours/week). Reimbursement for your Certified Hemodialysis Technician (CHT) license Requirements: Desire to enter the health care field to care for other people in need Healthcare experience is NOT required High school diploma or equivalent (verification of education will be completed during onboarding process) Must be comfortable working around blood and needles Must be comfortable mixing acid or bicarb Physical and mental ability to work long hours (some shifts are 12+ hours) on your feet so wear comfortable shoes! Our work ends when it's safe for our patients. Willingness to train and work across multiple clinics within the territory as needed. Now is your time to join Team DaVita. Take the first step and apply now. Please upload a resume with current work history. #LI-CH3 At DaVita, we strive to be a community first and a company second. We want all teammates to experience DaVita as "a place where I belong." Our goal is to embed belonging into everything we do in our Village, so that it becomes part of who we are. We are proud to be an equal opportunity workplace and comply with state and federal affirmative action requirements. Individuals are recruited, hired, assigned and promoted without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, protected veteran status, or any other protected characteristic. This position will be open for a minimum of three days. For location-specific minimum wage details, see the following link: DaVita.jobs/WageRates Compensation for the role will depend on a number of factors, including a candidate's qualifications, skills, competencies and experience. DaVita offers a competitive total rewards package, which includes a 401k match, healthcare coverage and a broad range of other benefits. Learn more at *********************************** Colorado Residents: Please do not respond to any questions in this initial application that may seek age-identifying information such as age, date of birth, or dates of school attendance or graduation. You may also redact this information from any materials you submit during the application process. You will not be penalized for redacting or removing this information.

Join Our Team as an Assistant Executive Director (AED)! Are you a passionate, people-centered leader who's ready to support community operations, inspire excellence, and make a meaningful impact on residents' lives every day? Kruse Village is looking for an Assistant Executive Director (AED) to partner with our Executive Director in leading a thriving senior living community. If you're ready to combine operational expertise with heart and hospitality, we want YOU on our team! At Kruse Village, we're committed to making lives better-whether it's for our residents, their families, or the incredible people who work with us (that's you!). We believe in the power of hospitality, stewardship, integrity, respect, and humor, and we bring those values to life every single day. What You'll Do (AKA: Your Leadership Superpowers) Be an Operational Leader: * Partner with the Executive Director to oversee day-to-day operations and ensure an exceptional resident experience. * Support departmental leaders across nursing, culinary, life enrichment, and maintenance to achieve community goals. * Lead by example-fostering teamwork, accountability, and a culture of excellence. * Serve as acting Executive Director in their absence. Drive Quality & Compliance: * Ensure compliance with all state, federal, and company regulations. * Participate in audits, inspections, and readiness activities. * Support risk management and quality improvement initiatives. * Promote a safe, welcoming, and compliant environment for residents and staff. Inspire & Develop Your Team: * Mentor and coach department leaders and team members. * Promote open communication and problem-solving across departments. * Support staff development, training, and retention efforts. * Foster a culture that celebrates compassion, collaboration, and continuous improvement. What You Bring to the Table (Besides Your Leadership Skills) Experience & Credentials: * Bachelor's degree in Business, Healthcare Administration, or related field (required) * 3+ years of progressive leadership experience in senior living and long-term care (required) * Assisted Living Administrator License or ability to obtain (preferred) Skills & Strengths: * Strong operational and financial acumen * Excellent communication, interpersonal, and decision-making skills * A hands-on leader who thrives in a collaborative, fast-paced environment * Organized, adaptable, and solutions-oriented Physical Requirements: * Ability to move freely throughout the community and occasionally assist in events or emergencies * Comfortable with a flexible schedule (some evenings, weekends, or holidays as needed) Perks & Benefits (Because You Deserve It!) * Competitive salary + bonus opportunities * Generous paid time off (PTO) * Health, dental, and vision insurance for eligible team members * 401(k) with employer match * Leadership development and career growth opportunities * A supportive, mission-driven team that celebrates YOU Join Our Team - Here's How the Process Works: * Apply Online: Submit your application and resume. * Initial Chat: If you're a strong match, we'll reach out within 24-48 hours! * Interviews: Meet with our leadership team to showcase your skills and passion. * Final Interview: Meet with the Executive Director and team to ensure it's the perfect fit. * The Offer: If it's a match, we'll extend an offer and welcome you aboard! Kruse Village is proud to be an Equal Opportunity Employer.

Join Our Team as an Assistant Executive Director (AED)! Are you a passionate, people-centered leader who's ready to support community operations, inspire excellence, and make a meaningful impact on residents' lives every day? Kruse Village is looking for an Assistant Executive Director (AED) to partner with our Executive Director in leading a thriving senior living community. If you're ready to combine operational expertise with heart and hospitality, we want YOU on our team! At Kruse Village, we're committed to making lives better-whether it's for our residents, their families, or the incredible people who work with us (that's you!). We believe in the power of hospitality, stewardship, integrity, respect, and humor , and we bring those values to life every single day. What You'll Do (AKA: Your Leadership Superpowers) Be an Operational Leader: Partner with the Executive Director to oversee day-to-day operations and ensure an exceptional resident experience. Support departmental leaders across nursing, culinary, life enrichment, and maintenance to achieve community goals. Lead by example-fostering teamwork, accountability, and a culture of excellence. Serve as acting Executive Director in their absence. Drive Quality & Compliance: Ensure compliance with all state, federal, and company regulations. Participate in audits, inspections, and readiness activities. Support risk management and quality improvement initiatives. Promote a safe, welcoming, and compliant environment for residents and staff. Inspire & Develop Your Team: Mentor and coach department leaders and team members. Promote open communication and problem-solving across departments. Support staff development, training, and retention efforts. Foster a culture that celebrates compassion, collaboration, and continuous improvement. What You Bring to the Table (Besides Your Leadership Skills) ✠Experience & Credentials: Bachelor's degree in Business, Healthcare Administration, or related field (required) 3+ years of progressive leadership experience in senior living and long-term care (required) Assisted Living Administrator License or ability to obtain (preferred) ✠Skills & Strengths: Strong operational and financial acumen Excellent communication, interpersonal, and decision-making skills A hands-on leader who thrives in a collaborative, fast-paced environment Organized, adaptable, and solutions-oriented ✠Physical Requirements: Ability to move freely throughout the community and occasionally assist in events or emergencies Comfortable with a flexible schedule (some evenings, weekends, or holidays as needed) Perks & Benefits (Because You Deserve It!) Competitive salary + bonus opportunities Generous paid time off (PTO) Health, dental, and vision insurance for eligible team members 401(k) with employer match Leadership development and career growth opportunities A supportive, mission-driven team that celebrates YOU Join Our Team - Here's How the Process Works: Apply Online: Submit your application and resume. Initial Chat: If you're a strong match, we'll reach out within 24-48 hours! Interviews: Meet with our leadership team to showcase your skills and passion. Final Interview: Meet with the Executive Director and team to ensure it's the perfect fit. The Offer: If it's a match, we'll extend an offer and welcome you aboard! Kruse Village is proud to be an Equal Opportunity Employer.

Job Title: Administrative Assistant I Work Place Flexibility: Onsite Legal Entity: Entergy Texas, Inc.-GTX ADMINISTRATIVE ASSISTANT I * Work under minimal supervision * Plan and layout work details * Perform all phases of computer clerical support for department to which assigned * Create and maintain files, records, reports, maps, charts, etc. * Ability to operate standard office equipment. * Communicate effectively and maintain professionalism during stressful conditions when dealing with internal and external customers. * Create and assist with special projects including but not limited to sensitive and confidential data * Provide support for outage restorations during scheduled and non-scheduled hours as required * Learn company's policies, procedures and responsibilities of department to which assigned. * Train personnel regarding departmental functions and policies. * The use of independent decision-making. * Check the work of others. * EXPERIENCE AND SPECIAL QUALIFICATIONS: * High school diploma or equivalent required. * Have general knowledge of clerical work and is familiar with all phases of work. * Have some knowledge of utility operations practices and regulations. * Good verbal and written communication skills. * Proficient in use of company computer programs and terminal applications. * Good analytical skills. * Ability to work under stressful conditions. * Knowledge of company organizational operations to which assigned. * Qualify for vehicle operator's license. * PHYSICAL QUALIFICATIONS: * Must be willing and able to perform the essential functions of the position, with or without reasonable accommodation. * PERSONAL QUALIFICATIONS: * Be energetic and alert. * Be willing and able to work under unusual surroundings, as well as the normal working conditions pertaining to this job. * Be willing and able to receive and execute orders and instructions in such a manner as to inspire respect of associates. * Be neat, clean and orderly in work and person. * Be willing and able to attend and take part in safety meetings. * Have temperament suited to work of a routine and confining nature and be willing and able to work in harmony with other employees. * Understand importance of always rendering and maintaining first class, courteous service to all customers. * Understand the importance of treating as confidential certain items handled, and have ability to recognize such items. * Must possess good judgment and have the desire to work with people. Must be alert, aggressive, tactful, resourceful, cooperative, and demonstrate initiative for coordinating department in absence of management. * Understand the importance of treating as confidential certain items handled, and have ability to recognize such items. #LI-BW1 Primary Location: Texas-Huntsville Texas : Huntsville Job Function: All Other Jobs FLSA Status: Nonexempt Relocation Option: No Relocation Offered Union description/code: GTX Utility Ops Number of Openings: 1 Req ID: 121659 Travel Percentage:Up to 25% An Equal Opportunity Employer, Minority/Female/Disability/Vets. Please click here to view the EEO page, or see statements below. EEO Statement: The Entergy System of Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state and local laws. The Entergy System of Companies complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. The Entergy System of Companies expressly prohibits any form of unlawful employee harassment based on race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the Entergy System of Company employees to perform their expected job duties is absolutely not tolerated. Accessibility: Entergy provides reasonable accommodations for online applicants. Requests for a reasonable accommodation may be made orally or in writing by an applicant, employee, or third party on his or her behalf. If you are an individual with a disability and you are in need of an accommodation for the recruiting process please click here and provide your name, contact number, the accommodation requested and the requisition number that you are requesting the accommodation for. Employee Services will contact you regarding your request. Additional Responsibilities: As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties. Know Your Rights: Workplace Discrimination is Illegal The non-confidential portions of the affirmative action program for individuals with disabilities and protected veterans shall be available for inspection upon request by any employee or applicant for employment. Please contact ************************ to schedule a time to review the affirmative action plan during regular office hours. WORKING CONDITIONS: As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.

About Us We are one of Houston's largest single-source providers of premier construction, tenant build-outs, HVAC systems, and mechanical services. As a construction engineering firm proficient in industrial design and construction, our services are enhanced by extensive mechanical engineering capabilities, as well as HVAC, commercial plumbing, and process piping expertise. Job Summary The Administrative Staff Assistant will be responsible for assisting the VP of Operations with confidential and time-sensitive material. The ideal candidate will perform routine clerical and administrative functions that will include providing support to office personnel and field employees through a variety of tasks related to organization, file maintenance, and communication. He or she must be reliable, punctual, organized, and have demonstrated the ability to juggle multiple priorities in a busy office setting. Essential Duties & Responsibilities Essential duties and responsibilities include, but are not limited to, performing the following regularly or as a backup: Answer multi-line telephone system Greet visitors or callers and handle their inquiries and/or direct them to the appropriate persons according to their needs Operate office equipment, such as fax machines, copiers, scanners, etc. and arrange for repairs when equipment malfunctions Purchase and maintain materials, supplies, or equipment Create and maintain purchase orders as well as subcontract numbers, including processing change orders as needed Issuance of job numbers Apply for and obtain necessary building permits for projects Coordinate bid requests, including working in Procore, Building Connected, Isqft, etc. Prepare and assist in the distribution of regularly scheduled reports, internally and externally Serve as liaison between field office, main office, project team, and field personnel as needed. Maintain confidentiality of company information. Comply with I.S.O. 9000:2015 operations work instructions, contracts, safety program, and Company established policies and procedures. Escalate critical and/or sensitive issues to the VP of Operations Perform additional assignments as required by the company or as directed by management. Qualifications To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. PREFERRED EDUCATION and/or EXPERIENCE 5 - 10 years' experience preferred High school diploma or GED required Bachelor's Degree or currently pursuing preferred Working knowledge of the construction industry, operations management, and safety practices a plus Working knowledge of federal, state, and city regulations and guidelines Knowledge of COINS is preferred but not required PREFERRED SKILLS and ABILITIES The preferred list below is representative and is only a summary of the typical functions of the offered position and is not an exhaustive or comprehensive list. Construction administration experience is a plus Excellent organizational, communication, customer service and interpersonal skills Strategic, analytical, scheduling, time-management, and multi-tasking skills COMPUTER SKILLS Must demonstrate proficiency in Microsoft Office applications (i.e. Outlook, Word and Excel) Working knowledge of project and financial software a plus. REQUIRED ATTRIBUTES The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully. Must demonstrate integrity, honesty, professionalism, and appropriate concern regarding dissemination of sensitive and confidential information. Must have the ability to make sound decisions and produce accurate and timely results in mind. Must prioritize and organize work in a fast-paced multi-task environment. Must monitor and analyze data and solve problems on a tactical and strategic level. Must build positive working relationships with multiple levels of employees, management, suppliers, and customers. Must demonstrate commitment to company values. Must demonstrate an ability to work well with others #gowgar Equal Opportunity Employer As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Notice to Prospective Employees Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

Full Time or Part-Time Administrative Assistant Position An Operations Company in the College Station area is seeking an Administrative Assistant to add to their team. , you must have the following skills: o Must be proficient in QuickBooks, Excel & Word o Professional verbal and written communication o Customer service skills o Ability to multi-task o Time management skills o Clear criminal background o Verifiable job references o High school diploma or GED In this position you will be responsible for administrative and complex clerical work. These duties will include but not be limited to the creating and maintaining of Excel spreadsheets, compiling management and operation reports and preparation of memos, letters, and emails. Pay: D.O.E. High School Diploma or equivalent ; have reliable transportation; ability to lift and carry 25 lbs. Must be available a minimum of 30 hours a week; Monday - Friday, between the hours of 7:00 am and 5:00 pm

ob Title: Kids Klub Site Administrative Assistant Spring 2026 Wage/Hour Status: Nonexempt Reports to: Director of Community Education Pay Grade: TBD- Special Funded Per Annual Budge Allowance Dept./School: Campus assigned Days: 187 Primary Purpose: Provide a safe, quality after-school program that produces developmentally appropriate, recreational and enrichment based experiences for the children enrolled in Kids Klub. Qualifications: Education/Certification: * Must be at least 18 years of age * Must have a high school diploma Special Knowledge/Skills:5 Ability to work well with children Ability to communicate effectively Experience: Some experience working with children Training * All staff members must be First Aid and CPR certified (can be trained by Kids Klub). * All staff members must be CPI certified (Crisis Prevention Intervention; will be trained by Kids Klub.) * All staff members must participate in the Child Abuse and Bullying Awareness training * All staff members are required to attend the applicant orientation and any other designated staff development. * Staff members must attend weekly site meetings and monthly staff meetings. Major Responsibilities and Duties: * Be knowledgeable about and adhere to proper procedures and expectations set forth by the Kids Klub handbook and the school district employee handbook * Child Accountability * Manage records and files * Site Administrative Assistants must be committed, caring, and understanding; they must be aware that they are to be positive role models for the children. * Portraying a professional and positive attitude * Greet and welcome parents/guardians/visitors to the campus * Manage public access to facility and students enrolled * Take initiative to solve problems * Meet assigned deadlines * Assist the site supervisors in performing his/her responsibilities as deemed necessary. * Utilize computer programs, such as PPT, Word, Excel, the Kids Klub registration system Communication Responsibilities * Perform other related duties as assigned within the appropriate skill and experience capabilities expected for this position. Communication Responsibilities * Communicate with parent/guardians in a friendly and professional manner about their child. * Communicating openly and interacting professionally with school personnel, parents, and Kids Klub personnel * Communicate effectively in person, by phone, and email Working Conditions: Mental Demands/Physical Demands/Environmental Factors: Maintain emotional control under stress. Moderate standing, stooping, bending, and lifting. The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. College Station ISD does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities. The district provides equal access to the Boy Scouts and other designated youth groups.

Job Title: Administrative Assistant - Student Support Services Wage/Hour Status: Non-Exempt Reports to: Coordinator - Student Services Pay Grade: CP6 Dept./School: Teaching, Learning, and Innovation Date Revised: 12/2/2025 Annual Work Days Scheduled: 215 SALARY / WORK DAYS: Hourly pay range minimum is $20.10; pay based upon experience; will work 7.5 hours daily, normally work 215 days annually Primary Purpose: Assist the student support services department with the day to day routine tasks within the areas of 504, MTSS, PBIS, SHARS, Transition Services, 18+Program, and Counseling Department, as well as other duties as assigned. Qualifications: Education/Certification: * High School Diploma or GED Special Knowledge/Skills: * Effective communication and interpersonal skills * Strong organizational skills * Knowledge of school district organization, operations, and administrative policies * Ability to follow verbal and written instructions * Basic math skills * Proficient knowledge of software used to develop spreadsheets, databases, word processing, and file maintenance * Bilingual (Spanish) preferred Experience: * Three years secretarial experience, preferably in a public education environment Major Responsibilities and Duties: Records, Reports, and Correspondence * Prepare correspondence, forms, reports, etc., for the coordinator using a personal computer. * Compile pertinent data as needed when preparing various state and local reports. * Maintain physical and computerized departmental files. * Maintain student records as needed. * Organize and manage the routine work activities of an administrative office and provide clerical services to the administrators, to include proper handling of confidential information and folders. * Provide training and support for campus special population clerks, coordinators, and counselors. * Enter training courses in Eduphoria, monitor registrations, sign in sheets, and grant certifications. * Communicate positively and effectively with all levels of district employees, outside agencies, and the general public. * Monitor required Random Moment in Time Study - SHARS. * Assist with maintaining SHARS participant list and all records management. Accounting * Assist with the preparation of purchase orders and payment authorizations. * Perform routine bookkeeping tasks, including simple arithmetic operations, for the department. Other * Maintain data & records for any applicable grants. * Receive, sort, and distribute mail and other documents to department staff. * Maintain confidentiality of information. General Employee Requirements: * Quality of Work - complete assignments meeting quality standards, to include accuracy, neatness, thoroughness and adherence to standards and safety rules. * Quantity of Work - demonstrate the ability to manage several responsibilities simultaneously, perform work in a productive and timely manner, and meet work schedules. * Work Habits - display a positive, cooperative attitude toward work assignments, working diligently to accomplish tasks assigned. * Communication - communicate in a positive manner with others, to include listening and responding appropriately, expressing ideas orally and in writing in a manner that helps build a positive climate for the organization. * Dependability - adhere to time frames, monitor projects and exercise follow-through, be on time for meetings and appointments, and respond appropriately to instructions and procedures. * Cooperation - work well with co-workers and supervisors as a contributing team member, demonstrate consideration of and maintain rapport with others, and help others willingly. * Initiative - seek and assume greater responsibility, monitor projects independently as required, and follow through appropriately. * Adaptability - adjust well to any change in duties, procedures, supervisors or work environment, accept new ideas and approaches to work, and respond appropriately to constructive criticism and suggestions for work improvement. * Judgment - effectively analyze problems, determine appropriate action for solutions, and use logical thinking to exhibit timely and decisive action. * Attendance - attend work on a consistent basis, taking care to consider the use and number of absences in accordance with policy so that the organization is not negatively impacted. * Punctuality - arrive to work and depart from work according to department and district requirements. Supervisory Responsibilities: None Working Conditions: Mental Demands/Physical Demands/Environmental Factors: Frequent walking, standing, stooping, bending, and reaching. Occasional lifting and moving of moderate to heavy objects. Repetitive hand motions. Work with frequent interruptions, maintain emotional control under stress. The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.