Executive assistant jobs in Columbia, MD - 986 jobs

Hawthorne Lane is a recruiting firm in Washington, DC that partners with PR/communications firms, consulting firms, trade associations, corporations and nonprofits. Temporary positions can help you get your foot in the door with these types of organizations and more! Temporary roles can also be a short term fit for those in transitional periods, before going back to school, relocating, or waiting on a security clearance! No matter the reason, our recruiters are passionate about matching your needs with a role you will love, in the short term for temporary positions, or longer term for temporary to hire, or direct-hire positions. Currently, we are looking for dynamic candidates with prior administrative and problem-solving skills. Key Responsibilities: Executive Assistants: Manage Executive's schedules, correspondence and projects in accordance with shifting needs and priorities. Front Office Coordinator: Perform gatekeeper duties while managing communication between your staff and clients. Customer service focused and dependable. Administrative Assistant: Provide indispensable support to your team by managing calendars, preparing correspondence, and planning events. Research Assistant: Support research studies, gather and analyze data, and present your findings to a team of professionals. Project Assistant: Guide projects from start to finish by managing the budget, implementing a strategic plan, and meeting important project milestones. Why You'll Love Working Here: Companies offer endless learning opportunities. Fun and lively work culture. Competitive hourly rates and opportunities for direct hire employment. What We're Looking For: Skills. A minimum of one (1) year of administrative or office experience. Inquisitive. You want a job that will challenge you and teach you useful skills along the way. Service oriented. You'd take on any task that would help your team accomplish their goals. Professional and formal. You know how to compose business emails and letters. Computer savvy. You are an expert in MS Office. Team player. You are willing to take on new tasks to further the office initiative. Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

Executive Assistant to Senior Leader Temp-to-Hire | Hybrid | Washington, DC LHH is partnering with a nonprofit organization to identify a highly skilled Executive Assistant to support a top executive in a fast-paced, high-visibility environment. This is a temp-to-hire opportunity. This role requires exceptional judgment, discretion, and the ability to anticipate needs several steps ahead. The Executive Assistant will serve as a trusted partner to the executive and collaborate closely with senior leadership and internal stakeholders. Schedule: Monday-Friday, 9:00 AM-6:00 PM, with occasional evening/weekend availability Work Model: Hybrid Compensation $32-45 per hour (temp) Estimated conversion salary: $80,000-$90,000, depending on experience Key Responsibilities Manage and prioritize a high-volume, complex calendar Act as a liaison between internal teams and external stakeholders (e.g., board members, donors, partners) Provide hands-on support during meetings, events, and engagements Prepare daily and weekly schedules, agendas, and briefing materials Coordinate logistics for meetings, speaking engagements, and events Arrange domestic travel and accommodations Process expenses and maintain accurate records Draft correspondence and conduct research as needed Manage document organization and filing Support board meetings, including preparation and day-of coordination Assist with special projects and other duties as assigned Qualifications & Experience Bachelor's degree or equivalent experience 5+ years of experience supporting a senior or C-level executive preferred Strong written and verbal communication skills High level of discretion and ability to handle confidential information Proficiency in Microsoft Office and comfort learning new systems Exceptionally organized with the ability to manage multiple priorities Calm, adaptable, and solutions-oriented in a fast-paced environment Strong interpersonal skills with a service-oriented mindset Interest in or alignment with nonprofit or mission-driven work Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ********************************************

United Theranostics specializes in treating patients with internal radiation therapy, focusing on oncologic diseases such as thyroid cancer, metastatic prostate cancer, and metastatic neuroendocrine cancer. We provide a safe, comfortable outpatient environment for delivering cutting-edge theranostic care, including targeted radiopharmaceutical therapies. Our team works closely with oncologists, endocrinologists, urologists, and referring providers to ensure streamlined and coordinated care. Our commitment is to delivering specialized treatments that enhance patient outcomes. Role Description This is a full-time, on-site Administrative Assistant role based in Bethesda, MD. As an Administrative Assistant to the physician founders, you will perform a variety of administrative and clerical tasks to support office operations and the executive team. Responsibilities include managing schedules, organizing and maintaining documentation, answering phone calls, handling correspondence, and providing general office support to ensure a professional and efficient work environment. Qualifications Strong Administrative Skills, including scheduling, filing, and organization Proficiency in Executive Administrative Assistance and managing calendars Excellent Communication and Phone Etiquette skills, with a professional demeanor Attention to detail and the ability to prioritize tasks and meet deadlines Proficiency in common office software, such as Microsoft Office Suite Ability to work on-site in a dynamic environment and collaborate effectively with a team Experience in healthcare or related industries is a plus High school diploma or equivalent required; additional certification in office administration is advantageous

The Choice is seeking an Executive Assistant for our client- a youth advocacy coalition that is dedicated to ensuring DC children and youth grow up safe, resilient, powerful, and heard. This position will support the Executive Director. This organization is highly mission-driven and we are looking for someone who would truly thrive and enjoy working for their mission. Position type: This position is a newly created role in the organization. The Choice will be employing this position on a temporary basis. The organization would like to see if it is a good fit, and there could be potential for permanent hire in the future. In office requirements/schedule: The organization is hybrid and based in downtown DC. 2 days a week required in office (Either Tues/Wed or Tue/Thurs likely) Salary: this is an hourly role, $38 an hour Qualifications At least 5-7 years of experience supporting executives, preferably in a nonprofit, advocacy, or policy environment. Experienced in Google Suite highly preferred Strong scheduling skills are a must Polished written and verbal communication skills, with proven ability to draft professional correspondence and meeting notes. While not required, an interest and excitement to support the mission is highly preferred Key Responsibilities Manage the Executive's calendar, schedule, and local meeting travel, ensuring smooth daily operations. Screen, prioritize, and manage email correspondence on behalf of the Executive. Anticipate needs, draft responses, and ensure timely follow-up. Organize and coordinate meetings, including programmatic convenings, leadership team meetings, funder briefings, and external stakeholder engagements. Prepare briefing materials, agendas, and talking points. Attend meetings, arrange for transcripts and detailed notes, and track follow-up actions. Coordinate logistics for quarterly Board meetings and committee calls. Prepare and distribute board packets and materials in collaboration with senior leadership. Record and maintain official board minutes.

The Executive Assistant (EA) provides comprehensive administrative, operational, and analytical support to the CEO. This role goes beyond traditional administrative functions, serving as a strategic partner who supports enterprise data initiatives, program performance oversight, and interagency coordination. The Executive Assistant ensures the CEO is equipped with the insights, documentation, and operational clarity needed to drive organizational outcomes, optimize resources, and execute mission objectives. The ideal candidate is exceptionally organized, highly analytical, and skilled in communication-capable of managing executive priorities while leading data-driven initiatives that enhance decision-making and organizational effectiveness. Key Responsibilities Executive Administrative Support Manage executive calendars, high-priority communications, meeting logistics, travel arrangements, and sensitive scheduling requirements. Prepare executive-level briefings, presentations, correspondence, decision packets, and meeting agendas. Screen and prioritize incoming communications, ensuring timely response and appropriate routing. Maintain organized digital records, files, compliance documentation, and mission-critical materials. Advanced Analytical & Data Initiative Support Lead enterprise data initiatives by developing, optimizing, and maintaining advanced analytical models, dashboards, and visualization tools that deliver actionable insights and support mission performance. Manage full lifecycle analytical projects-data collection, validation, interpretation, reporting, and implementation-ensuring results directly inform executive decision-making. Financial, Budget & Procurement Analysis Oversee budget and contract analytics through financial modeling, variance analysis, and performance tracking to assess spending efficiency, obligation rates, and program execution. Review procurement documentation (task orders, funding requests, contract modifications, interagency agreements) to ensure compliance, fiscal integrity, and alignment with executive and program goals. Operational Coordination & Program Support Coordinate across internal teams, contractors, and interagency partners to optimize data sharing, maintain information accuracy, and ensure alignment on program deliverables. Track program milestones, project timelines, and strategic initiatives to ensure executive visibility and prompt action where required. Support executives during high-priority meetings, interagency engagements, and mission-focused activities by compiling materials, capturing decisions, and managing follow-up actions. Communication & Stakeholder Engagement Draft, edit, and prepare polished executive correspondence, memos, policy summaries, and action items. Serve as a professional liaison between executive leadership and internal/external partners, ensuring consistent, accurate information flow. Support executive participation in boards, committees, interagency groups, and program reviews by preparing materials and synthesizing discussion outcomes. Team Leadership & Analytical Mentorship Provide guidance to junior analysts by establishing analytical standards, promoting methodological consistency, and supporting the development of high-quality deliverables. Foster a culture of continuous improvement by encouraging innovation, data accuracy, and best practices across analytical workflows. Required Qualifications 5+ years of experience as an Executive Assistant, Analyst, Program Coordinator, or similar role. Solid understanding of financial analysis, budgeting, procurement processes, and contract documentation. Excellent written and verbal communication skills with the ability to prepare high-quality executive documentation. Strong organizational skills, attention to detail, and ability to manage multiple priorities. Proficiency with productivity suites (Microsoft 365, Google Workspace) and analytical tools (Power BI, Tableau, Excel, etc.). Must possess an active Secret (or TS/SCI) security clearance or be eligible to obtain one. Preferred Qualifications Experience working in government, public-sector programs, aviation, emergency management, defense, or complex operational environments. Familiarity with procurement regulations, interagency agreements, or contract management processes. Experience mentoring junior staff or managing small analytical teams. Project management or data analytics certifications (PMP, CAP, Tableau, Power BI, etc.). This position does not offer relocation assistance; local candidates are preferred. Core Competencies Executive-level communication and professionalism Advanced analytical and problem-solving capabilities Strategic thinking and operational awareness High discretion and confidentiality Strong relationship management and collaboration skills Ability to perform under pressure and adapt to rapidly changing priorities

This position is responsible for performing general tasks for the Veterans Education and Employment Director, in support of their Commission, Committees and Division. ESSENTIAL FUNCTIONS: Office Administration: Serve as receptionist Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment Screen phone calls, redirect calls, and take messages Receive deliveries; sort and distribute incoming mail Organize and schedule meetings and appointments Maintain calendars and invitations Maintain contact lists Coordinate on-site, virtual and other meetings/events Produce and distribute correspondence, such as memos, letters, emails, invoices, reports and other correspondence Prepare, dispatch and archive correspondence and meeting minutes Assist in the preparation of regularly scheduled reports Create and maintain filing systems, both electronic and physical Process citations and certificates Manage accounts and perform bookkeeping Order office supplies; create purchase requests Prepare the monthly credit card and travel expense reports Distribute payroll and payable checks Prepare and facilitate IT equipment and help desk requests Ensure operation of office equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques Maintain office supplies inventory Determine inventory level; anticipate needs; place orders; and verify receipt of purchases Ship brochures/pamphlets Travel Arrangements: Coordinate airline, hotel and other required reservations Prepare travel requests Events (National Convention, Washington Conference, Spring/Fall Meetings): Prepare invitations, agenda, reports, etc., in connection with events Arrange logistics (transportation, on-site points of contact, schedule, etc.) Communicate with participants to coordinate details and gather required information Travel in support of the organization, as required Perform other duties as assigned. Reports directly to Director Education/Technical Knowledge: High school diploma or equivalent; college degree preferred Additional Skills Needed: Proficient in Microsoft Office software (Outlook, Word, Excel, PowerPoint, Teams, etc.) Knowledge of office management systems and procedures Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational and planning skills Experience: 3 years up to 5 years Supervision of Others: This position involves no responsibility of authority for the direction of others. Problem Solving: Involves the evaluation, refining and improving of concepts and practices or the trying out of developments and ideas of others. Impact of Decisions: Work involves opportunities for judgmental errors which would result in substantial added cost or reduced efficiency within and between functional units until corrected- usually requires longer time. Internal and Public Contacts: Inside the organization, which require the routine exchange of information or simple factual data. Outside contacts are routine and/or negligible. Physical Factors and Working Conditions: Physical demands of the position are those, which require manual dexterity for typing/word, processing. The employee is regularly required to talk and hear. The employee frequently is required to stand; walk; sit; use hands to fingers; and reach with hands and arms. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to focus. Working conditions are within a well-lighted area with air conditioning. Must be able to travel occasionally. The noise level in the work environment is usually moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the physical demands of the job.

We are Worthy & CIRCA Jewels. Our combined businesses are here to remake the world of pre-owned luxury jewelry. We use our expertise, technology and connections to get jewelry sellers the absolute most for their jewelry. We are passionate about quality, sustainability, and the valuation of finely crafted jewels. Today, we are the most trusted buyers of diamonds, fine jewelry, and luxury watches on the planet. We are a global group of people who are not only passionate about our work but also about each other and our customers. Our flat hierarchy and organizational structure create an open environment where all feel comfortable to voice ideas, and we love the smart, creative minds of people who take pride in what they do. The Administrative Assistant will assist the jewelry buyers with clerical and reception duties. What You'll Do Manage client appointments and submission pipeline using software platforms Receive and initiate client calls, answering any questions clients may have or helping clients with anything related to their appointments at all of our US offices Follow up with clients via phone, text, and e-mail Greet clients with a friendly and positive attitude, check in, escort the client to buyer's room, offer refreshments Update data from appointments and submissions, including personal and purchase information Collaborate daily with the full Client Services Team to ensure clients and prospective clients have the best experience throughout their entire journey (pre and post-appointment) Manage incoming inventory and product shipping Create and distribute daily reports Assist in maintaining the office environment Who You Are A strong and kind communicator with professional direct verbal & written skills Ability to work cross-functionally with different teams and company stakeholders Highly organized with the ability adapt to changing business needs and the ability to manage multiple moving parts Self-motivated and results-oriented, strategic thinker with an ability to learn, contribute, and willing to take full ownership over Seller Support What You Have One year of admin experience required, luxury goods industry or consumer goods industry preferred Bachelor's or Associate degree - preferred Previous diamond and jewelry experience - preferred Excellent interpersonal skills with the ability to cultivate good working relationships both internally and externally Highly organized, detail-oriented, and customer-focused Proficient in Microsoft Office applications, especially Excel Ability to work in Bethesda, MD Monday through Friday from 9 AM-6 PM What We'll Give You A supportive, inclusive culture in an organization that values your contributions Opportunities for personal and professional growth through work experience and mentorship An attractive and equitable compensation package, including salary and stock options A generous benefits program featuring generous PTO, comprehensive medical, dental, vision, and other health benefits, 401K plan, commuter program, learning & development resources, health & wellness perks, and so much more!

Our client, a global law firm, is looking to hire an Executive/Personal Assistant to support one of the firm's Partners located in Washington, D.C. This is an exciting opportunity to manage the professional and personal responsibilities of a partner who is actively involved in corporate cases. The ideal candidate will be a motivated, intelligent person who would like to play a key role in a dynamic and prestigious law firm. RESPONSIBILITIES • Manage busy professional and personal calendar for very busy Partner • Coordinate all travel planning for business and personal trips • Have a very responsive personality and ability to perform accurately when handling multiple time sensitive matters. • Monitor closely partner's email for meetings to schedule and events to calendar. • Be an energetic and proactive problem solver. • Be promptly responsive to calls, emails, and texts from partner • Prepare and finalize engagement letters for clients. • Run conflict checks of potential new clients. • Review and edit presentations to prospective clients. • Ensure timely submission of expenses for reimbursement of business trips. • Ensure Partner is always prepped for meetings • Keep Partner aware of key case and administrative issues in a timely manner; liaise with attorneys, consultants and clients as needed • Draft correspondence, coordinate with members of Partner's division, manage internal and external communications for the partner • Ensure timely tracking of attorney time and timely recording in law firm time system. • Build credibility, establish rapport and maintain communication with all clients and internal employees • Help with light event planning - firmwide and personal • Ensure continued legal education is reported and logged with various bars and professional organizations. • Assist with coordinating Partner's speaking engagements, business development, and various civic and philanthropic activities. • Assist with ad hoc projects as needed • Run errands, including personal errands, as needed REQUIREMENTS • 10+ years of Executive/ Personal Assistant experience supporting a senior level executive • Ability to work independently, efficiently, make good decisions, anticipate what actions need to be taken and determine what solutions should be implemented • Excellent judgment, maintain a flexible and positive attitude in a highly-demanding environment • Outstanding written and oral communication skills • Proficient in Microsoft Office • Extremely discreet • Maintain strict confidentiality of sensitive information, ensuring compliance with organizational policies and regulatory standards. SALARY $140-160K + paid OT + bonus HOURS 9:30am-6:30pm with flexibility to be reachable after hours & weekends as needed *This person will be 3x a week in office (can be based out of the firm's DC, NYC or Boston offices) #IND1

About the Job MedStar Family Choice (MFC) is seeking a highly skilled and trusted Executive Assistant to the President to provide high-level administrative, operational, and strategic support within a complex healthcare environment. This role serves as a confidential administrative liaison to the President, senior leadership, Board of Directors, state and district partners, and key corporate and external stakeholders. The Executive Assistant operates with a high degree of autonomy, professionalism, and discretion, supporting executive priorities, facilitating effective decision-making, and ensuring seamless day-to-day operations of the Office of the President. This is a high-visibility role requiring sound judgment, exceptional organization, and the ability to manage competing priorities in a fast-paced setting. Primary Duties and Responsibilities * Provide high-level, confidential administrative and operational support to the President (and COO, as applicable), serving as a trusted liaison with the Board of Directors, senior leadership, state and district partners, vendors, and corporate entities. * Proactively manage the President's complex calendar, travel, meetings, and communications, including preparation of agendas, materials, correspondence, reports, presentations, and accurate meeting minutes. * Support strategic planning initiatives, special projects, and executive decision-making by collecting, analyzing, and preparing information for internal and external audiences. * Coordinate and oversee meetings, retreats, trainings, and events, including logistics, facilities, technology, catering, on-site support, and budget adherence. * Provide financial and operational management support for the Office of the President and administrative departments, including budget preparation, tracking, variance analysis, invoice processing, and serving as Department Financial Manager (DFM) as assigned. * Exercise independent judgment to resolve day-to-day issues, ensure compliance with organizational policies and regulatory requirements, and coordinate technology and systems needs in partnership with Information Systems. Minimal Qualifications * Education: Associate's degree or equivalent combination of formal administrative/secretarial training and experience (relevant education may substitute for required experience on a year-for-year basis). * Experience: 5-7 years of senior-level administrative experience supporting executive leadership, preferably in a healthcare or similarly complex environment; experience with project management, budgeting, and operational support required. * Skills & Competencies: Strong leadership, judgment, and interpersonal skills with the ability to manage multiple priorities independently in a fast-paced environment; excellent written, verbal, analytical, organizational, and computer skills; service-oriented mindset with the ability to work effectively across all levels of the organization. * Technical Skills: Proficiency in Microsoft Excel and PowerPoint and experience using HR, financial, and enterprise systems (e.g., PeopleSoft Talent Manager or similar platforms). This position has a hiring range of USD $82,617.00 - USD $157,352.00 /Yr.

About the Job MedStar Family Choice (MFC) is seeking a highly skilled and trusted Executive Assistant to the President to provide high-level administrative, operational, and strategic support within a complex healthcare environment. This role serves as a confidential administrative liaison to the President, senior leadership, Board of Directors, state and district partners, and key corporate and external stakeholders. The Executive Assistant operates with a high degree of autonomy, professionalism, and discretion, supporting executive priorities, facilitating effective decision-making, and ensuring seamless day-to-day operations of the Office of the President. This is a high-visibility role requiring sound judgment, exceptional organization, and the ability to manage competing priorities in a fast-paced setting. Primary Duties and Responsibilities * Provide high-level, confidential administrative and operational support to the President (and COO, as applicable), serving as a trusted liaison with the Board of Directors, senior leadership, state and district partners, vendors, and corporate entities. * Proactively manage the President's complex calendar, travel, meetings, and communications, including preparation of agendas, materials, correspondence, reports, presentations, and accurate meeting minutes. * Support strategic planning initiatives, special projects, and executive decision-making by collecting, analyzing, and preparing information for internal and external audiences. * Coordinate and oversee meetings, retreats, trainings, and events, including logistics, facilities, technology, catering, on-site support, and budget adherence. * Provide financial and operational management support for the Office of the President and administrative departments, including budget preparation, tracking, variance analysis, invoice processing, and serving as Department Financial Manager (DFM) as assigned. * Exercise independent judgment to resolve day-to-day issues, ensure compliance with organizational policies and regulatory requirements, and coordinate technology and systems needs in partnership with Information Systems. Minimal Qualifications * Education: Associate's degree or equivalent combination of formal administrative/secretarial training and experience (relevant education may substitute for required experience on a year-for-year basis). * Experience: 5-7 years of senior-level administrative experience supporting executive leadership, preferably in a healthcare or similarly complex environment; experience with project management, budgeting, and operational support required. * Skills & Competencies: Strong leadership, judgment, and interpersonal skills with the ability to manage multiple priorities independently in a fast-paced environment; excellent written, verbal, analytical, organizational, and computer skills; service-oriented mindset with the ability to work effectively across all levels of the organization. * Technical Skills: Proficiency in Microsoft Excel and PowerPoint and experience using HR, financial, and enterprise systems (e.g., PeopleSoft Talent Manager or similar platforms). This position has a hiring range of USD $82,617.00 - USD $157,352.00 /Yr. Position Summary MedStar Family Choice (MFC) is seeking a highly skilled and trusted Executive Assistant to the President to provide high-level administrative, operational, and strategic support within a complex healthcare environment. This role serves as a confidential administrative liaison to the President, senior leadership, Board of Directors, state and district partners, and key corporate and external stakeholders. The Executive Assistant operates with a high degree of autonomy, professionalism, and discretion, supporting executive priorities, facilitating effective decision-making, and ensuring seamless day-to-day operations of the Office of the President. This is a high-visibility role requiring sound judgment, exceptional organization, and the ability to manage competing priorities in a fast-paced setting. Primary Duties and Responsibilities * Provide high-level, confidential administrative and operational support to the President (and COO, as applicable), serving as a trusted liaison with the Board of Directors, senior leadership, state and district partners, vendors, and corporate entities. * Proactively manage the President's complex calendar, travel, meetings, and communications, including preparation of agendas, materials, correspondence, reports, presentations, and accurate meeting minutes. * Support strategic planning initiatives, special projects, and executive decision-making by collecting, analyzing, and preparing information for internal and external audiences. * Coordinate and oversee meetings, retreats, trainings, and events, including logistics, facilities, technology, catering, on-site support, and budget adherence. * Provide financial and operational management support for the Office of the President and administrative departments, including budget preparation, tracking, variance analysis, invoice processing, and serving as Department Financial Manager (DFM) as assigned. * Exercise independent judgment to resolve day-to-day issues, ensure compliance with organizational policies and regulatory requirements, and coordinate technology and systems needs in partnership with Information Systems. Minimal Qualifications * Education: Associate's degree or equivalent combination of formal administrative/secretarial training and experience (relevant education may substitute for required experience on a year-for-year basis). * Experience: 5-7 years of senior-level administrative experience supporting executive leadership, preferably in a healthcare or similarly complex environment; experience with project management, budgeting, and operational support required. * Skills & Competencies: Strong leadership, judgment, and interpersonal skills with the ability to manage multiple priorities independently in a fast-paced environment; excellent written, verbal, analytical, organizational, and computer skills; service-oriented mindset with the ability to work effectively across all levels of the organization. * Technical Skills: Proficiency in Microsoft Excel and PowerPoint and experience using HR, financial, and enterprise systems (e.g., PeopleSoft Talent Manager or similar platforms).

We are a fast-growing organization with multiple mental health businesses operating across two locations, alongside a thriving billing company serving other providers in the space. In addition to our clinical and administrative operations, we are actively expanding through several construction and development projects. Our leadership team values efficiency, organization, and innovation, and we are seeking a highly capable Executive Assistant / Operations Coordinator to be at the center of our operations, ensuring executives can focus on strategic growth while everything behind the scenes runs seamlessly. This is a high-level Executive Assistant/Operations Coordinator position that goes far beyond traditional administrative support. You will report directly to the company owner and provide support to other top executives as needed, serving as a trusted partner who keeps the executive team organized, on track, and prepared for every decision. This role combines executive assistance, operational coordination, and project management, giving you exposure to multiple business units, construction initiatives, and high-level strategic operations. You will be managing complex calendars, organizing travel, coordinating projects across multiple businesses, and helping the leadership team stay ahead of deadlines. If you thrive on structure, enjoy problem-solving on the fly, and are energized by variety, this is a role where your contributions will have visible impact on the company's growth and success. Key Responsibilities: Manage executive calendars, schedule meetings, and organize personal and professional commitments to maximize efficiency. Plan and book travel, accommodations, and logistics for executives, ensuring smooth and seamless experiences. Oversee operational projects across multiple business units, including mental health services, billing operations, and construction initiatives, coordinating with vendors, contractors, and internal teams. Act as a central point of contact for executives, staff, clients, and external partners, ensuring clear communication and timely follow-up. Organize, track, and manage priorities for the owner and executive team, keeping projects and initiatives moving forward. Support operational initiatives, process improvements, and ad-hoc projects as needed. Maintain the highest level of confidentiality and discretion in all executive matters. Qualifications: Proven experience as an executive assistant, operations coordinator, or similar role supporting senior leadership. Exceptional organizational, multitasking, and time-management skills, with the ability to prioritize competing demands. Strong interpersonal and communication skills; comfortable interacting with executives, staff, and external partners professionally. Experience coordinating complex projects or operations, ideally including construction, multi-location businesses, or service-based companies. Proficiency with calendar management, travel booking, and office software (Google Workspace, Microsoft Office, etc.). Self-starter with excellent problem-solving abilities, attention to detail, and the ability to work independently. Based in Baltimore, MD. Compensation: Salary: $90,000-$100,000, commensurate with experience. This role offers the opportunity to operate at the heart of multiple businesses, gain exposure to executive decision-making, and be a key contributor to strategic growth initiatives, providing unmatched visibility and impact within the organization.

Personal / Executive Assistant (Full-Time) Baltimore, MD | Hybrid (Corporate Office + Private Home) We're looking for a highly organized, proactive Personal / Executive Assistant to support the personal and professional life of a busy executive and family. This is a high-impact, hands-on role for someone who thrives in a fast-paced environment, anticipates needs, and brings calm, structure, and discretion to everything they do. Duties: Manage and coordinate daily schedules for the executive and family, including business, school, medical, and personal commitments Handle all travel planning for the executive, family, and personal staff - flights, hotels, car services, and detailed itineraries Maintain a comprehensive calendar and ensure nothing falls through the cracks Process mail, track expenses, and assist with financial records and bill payments Partner with corporate and household staff to keep day-to-day operations running smoothly Support special projects and provide hands-on assistance as needs arise Qualifications: Experience as a Personal Assistant, Executive Assistant, or similar high-level support role Exceptional organizational and time-management skills Strong attention to detail and follow-through High level of discretion and professionalism Confident with calendars, travel coordination, email, and Microsoft Office Flexible, adaptable, and comfortable juggling multiple priorities Valid driver's license Other: Experience supporting both family and executive schedules Familiarity with expense tracking, budgeting, or financial reporting Compensation: The compensation for this position is $65,000 - $75,000 annually. Eligible employees are entitled to a comprehensive benefits package following the required eligibility period, which includes: Health, dental, and vision insurance Personal and vacation time 401(k) plan with employer match

Job Title: Personal Assistant to the CEO Reports to: CEO Schedule: Full-time, Monday-Friday, 8:00 AM - 5:30 PM (occasional Saturdays) Compensation: $18-$21 per hour, based on experience About Us Bambini Montessori Academy is a growing Montessori-based childcare organization dedicated to nurturing children ages infant to 5 years old through a holistic, hands-on learning approach. We're seeking a dependable, motivated, and highly organized Personal Assistant to the CEO who will provide direct, day-to-day support across our locations in Gambrills, Ellicott City. This position is ideal for someone who thrives in a fast-paced, dynamic environment, enjoys variety in their day, and can confidently step into different roles when needed to support the smooth operation of the organization. Position Overview The Personal Assistant will work closely and directly with the CEO-both in person and on the go-to manage administrative, operational, and project-based tasks. The ideal candidate is proactive, organized, flexible, and comfortable driving between locations and handling a wide range of responsibilities. Key Responsibilities Provide comprehensive administrative and personal support to the CEO while maintaining confidentiality and professionalism. Manage calendars, appointments, schedules, and travel arrangements. Attend meetings alongside the CEO to take notes, manage follow-ups, and ensure timely completion of action items. Communicate on behalf of the CEO with staff, families, and external partners. Assist in organizing events, tours, staff meetings, and special projects across multiple locations. Step into various roles when needed to ensure smooth operations (e.g., greeting families, helping coordinate classrooms, or supporting staff coverage). Run errands, manage on-the-go tasks, and handle time-sensitive responsibilities. Support marketing, recruitment, and enrollment efforts as needed. Maintain strong organization and attention to detail in a fast-paced, changing environment. Qualifications Previous experience as a personal assistant, executive assistant, or operations coordinator (experience in childcare, education, or small business a plus). College degree preferred. Strong organizational, communication, and multitasking skills. Professional, reliable, and trustworthy with the ability to handle sensitive information. Must have a valid driver's license, reliable transportation, and be comfortable driving between locationsregularly. Proficient in Google Workspace, Microsoft Office, and general office systems. Able to work independently and anticipate needs before they arise. Ideal Candidate You're resourceful, dependable, and thrive on variety. You can shift gears easily-whether it's preparing documents, coordinating schedules, supporting an event, or helping out in a center. You enjoy being the right hand to a busy CEO and take pride in staying one step ahead. Compensation & Benefits Hourly Rate: $18-$21 (based on experience) Schedule: Monday-Friday, 8:00 AM-5:30 PM Company-provided laptop, phone, and gas card Paid time off and holidays Professional development and training opportunities Supportive, family-oriented work culture Opportunity for growth within a rapidly expanding childcare organization

Are you known for getting things done right-and on time? Do you live by lists, color-coded calendars, and triple-checking the details? If so, I'm looking for you. As the CEO of a fast-paced accounting and advisory firm, I'm managing multiple businesses, ongoing projects, and a busy personal life. I need a highly organized, reliable, and self-directed Personal Assistant who is laser-focused on execution and thrives on keeping everything (and everyone) on track. This is not a creative or visionary role. I'm looking for someone who's happiest behind the scenes, running the show, handling logistics, and keeping the machine moving. If you're energized by structure, accountability, and service-this could be your dream job. What You'll Be Responsible For Personal & Household Logistics Manage home maintenance, repairs, and vendor scheduling Run errands and handle shopping, returns, appointments, and household supplies Coordinate personal and family travel plans and itineraries Prep and organize for family events, birthdays, or casual gathering Business Support Maintain a tightly organized calendar (personal + business) Handle follow-ups, reminders, inbox triage, and appointment scheduling Coordinate logistics for business travel, Zoom calls, meetings, and internal events Support the CEO with podcast, ebook, and content-related projects Help manage social media scheduling and administrative brand tasks Execution & Task Management Keep to-do lists current and ensure deadlines are met without reminders Anticipate needs, troubleshoot problems, and stay three steps ahead Communicate clearly and professionally with team members, vendors, and clients Step in and take care of things without needing to be micromanaged Who You Are An executor, not a visionary-you love structure, order, and knocking out tasks Obsessed with details and consistency-you don't miss deadlines or let things slide Someone who thrives supporting high-achieving professionals with high expectations Tech-savvy (or willing to learn fast): Google Workspace, Zoom, Calendly, ClickUp, etc. Comfortable managing multiple areas of life and business at once Clear communicator, dependable, and confident in handling sensitive tasks Qualifications 3+ years experience as a Personal Assistant, Executive Assistant, or House Manager Valid driver's license and reliable transportation Experience supporting busy entrepreneurs or executives preferred Associate's or bachelor's degree is a plus-but not required What You Can Expect A remote-first role with flexibility, but clear expectations and accountability A fast-paced, no-drama work environment A leader who values initiative, results, and follow-through Competitive pay and potential for growth Apply If You... Prefer execution over ideation Take initiative and follow up consistently Feel pride in keeping others organized and on point Are comfortable supporting a high-achieving woman of color with a demanding schedule Can juggle personal and business priorities without missing a beat Benefits: 401(k) 401(k) matching Dental insurance Health insurance Paid time off Professional development assistance Tuition reimbursement Vision insurance Ability to Commute: Upper Marlboro, MD 20772 (Required) Work Location: In person

HSP Direct is seeking an accomplished and highly motivated Executive Assistant to provide dedicated support to our President. This pivotal role combines strategic administrative support with hands-on management of key client relationships and internal initiatives. The ideal candidate will demonstrate exceptional organizational skills, attention to detail, and a proactive mindset, thriving in a fast-paced environment that demands initiative, professionalism, and strong communication skills. About HSP Direct HSP Direct is a best-in-class full-service direct mail fundraising agency offering online fundraising, production services, graphic design, and list and data services through our affiliated companies. With over 100 non-profit and political clients, we're seeking highly motivated team members who share our passion for conservative politics. If you're passionate about serving at a high level and are enthusiastic about conservative politics…we want to meet! This is a full-time, in-office position located in Ashburn, VA. Remote work is not an option. Key Responsibilities: Executive Support: Manage executive calendars, including scheduling meetings, appointments, and travel arrangements. Prepare and organize meeting materials, agendas, and minutes. Handle confidential and sensitive information with discretion. Assist with the preparation of reports, presentations, and correspondence. Coordinate and manage executive projects and initiatives. Account Management: Serve as the primary point of contact for assigned client accounts. Develop and maintain strong relationships with key clients, ensuring high levels of satisfaction and retention. Oversee the onboarding process for new clients, ensuring a smooth and seamless experience. Monitor client accounts to ensure timely delivery of services and resolution of any issues. Assist in the preparation and presentation of proposals, contracts, and renewals. Collaborate with internal teams to ensure client needs are met and expectations are exceeded. Qualifications: Bachelor's degree in business administration, Communications, or a related field. Excellent organizational and time management skills. Strong written and verbal communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently and as part of a team. High level of professionalism and discretion. Experience in executive support or account management is a plus. If this challenge seems like a great fit for you and you would like a promising career path, please apply with a cover letter, resume, and salary requirements. Cover letter is required for consideration. Company Benefits Competitive salary commensurate with experience. Comprehensive benefits package including health, dental, and vision insurance. Annual staff events including field day, golf and spa outings, offsite Christmas party, and more. 401(k) with company match. Generous PTO and holidays. MAHA approved snacks and drinks. Company goal trips. Onsite fitness center. Employment Eligibility In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. HSP Direct will not sponsor work visas.

We are seeking a self-motivated, organized, and detail-oriented professional with experience supporting high-profile individuals and families to serve as an Executive Personal Assistant (EPA). This role requires someone who excels in both traditional and non traditional tasks while also anticipating and addressing unspoken needs and responsibilities. The ideal candidate will demonstrate initiative, have a strong ability to multitask, and consistently prioritize tasks with exceptional attention to detail, tidiness, and neatness. The EPA will operate in a dynamic and unique environment, often executing tasks while the Principal is on calls. Active listening, discretion, and professionalism are essential, as the role involves handling highly confidential information. The EPA will also take pride in maintaining an impeccably organized workspace and systems to ensure everything runs smoothly and efficiently. The Employer The Principal is a business owner, investor, and strategic advisor to investment institutions, family offices, and sovereign entities across Europe, the Middle East, and Southeast Asia. He currently serves as the Executive Chairman of a US-based business group with operations spanning technology, logistics, VIP experience management, network intelligence, healthcare, and marketing. Your role is situated within the Office of the Chairman, led by the Chief of Staff, whom you will report to and closely support. This job description in no way states or implies that these are the only duties to be performed by the employee incumbent in this position. The employee will be required to follow any other job-related instructions and to perform any other job-related duties. Open communication and feedback with the Principal is encouraged, especially as the job evolves. Responsibilities Calendar & Travel Management Manage a dynamic, multi-time zone calendar that includes business meetings, personal appointments, family routines, and travel coordination Organize and support international and domestic travel: oversee itineraries, packing preparation, hotel and activity planning, and ensure essentials like clothing and medications are accounted for across trips Conduct regular check-ins (morning and/or afternoon) to align on daily priorities, upcoming commitments, and evolving needs Support the team in advance of meetings or social events with briefing notes, background research, and logistical details Personal & Family Support Act as a trusted point of contact between the principal and their network Assist with planning and executing family-focused gatherings, such as dinners, celebrations, or holidays Provide structure and a sense of continuity in the home when the principal is traveling or away for extended periods Maintain frequent and clear communication to ensure alignment across all routines and responsibilities Collaborate with staff supporting immediate family members to ensure seamless coordination and shared priorities Household & Lifestyle Management Oversee household tasks, coordinating with domestic staff, and managing maintenance, construction, or design projects Handle personal shopping requests, from groceries and clothing to special items, ensuring preferences and quality standards are met Collaborate on meal planning, dietary restrictions, and coordinating meal deliveries or personal chef services Gifting & Social Relationship Management Curate thoughtful, high-quality gifts that reflect the recipient's preferences, cultural considerations, and the principal's brand image Maintain a detailed record of past gifts, important dates, and individual preferences to ensure a personalized and consistent approach Proactively manage the principal's social network by tracking key relationships, milestones, and engagement opportunities Facilitate connections and follow-ups to strengthen both personal and professional relationships Board Governance Support Assist in the coordination and scheduling of board meetings, committee meetings, and related events Prepare and distribute agendas, briefing materials, and background documents to board members in advance of meetings Record meeting minutes with precision, track action items, and follow up to ensure timely completion Maintain organized records of board decisions, policies, and governance documents for easy reference Monitor governance timelines and remind the principal and board members of required actions or compliance deadlines Communication & Administrative Support Draft, edit, and manage personal and professional correspondence, ensuring tone and voice alignment at all times Monitor and manage multiple email accounts (Gmail, Outlook), prioritizing, flagging, and handling communication as appropriate Keep digital files, contact lists, and notes well-organized, updated, and easily accessible Assist the Chief of Staff with project management, tracking deadlines, and following up with executives and vendors and work to develop SOPs for the Office of the Chairman. Maintain accurate financial records, assist with budgeting, bill payment, and expense tracking while ensuring strict financial privacy Technology, Data & Confidentiality Exceptionally tech-savvy, with the ability to master emerging tools and systems to improve efficiency and decision-making Ensure secure data management by completing backups, developing filing and retrieval systems, and recording meeting discussions for historical reference Conserve the principal's time by reading, researching, routing correspondence, drafting documents, collecting and analyzing information, and initiating communications Exercise the highest level of discretion in handling personal matters, sensitive information, and confidential communications Additional Duties & Special Projects Anticipate needs and offer proactive solutions before they're requested Carry out additional duties and assist with special projects as assigned Work Hours & Flexibility This is a full-time role with core daytime working hours, though responsibilities may often extend beyond standard business hours depending on the needs of the executive and the company. A high level of flexibility and availability is expected. You will be required to work outside of a traditional office setting, including supporting the executive while on the go, from the home office, and occasionally accompanying during travel. Must be available for last-minute schedule changes, travel needs, or event coordination, often requiring after-hours availability. A proactive approach to handling tasks in real time, even in dynamic, fast-paced environments away from a computer or outside the office, is critical to this role. Must be reliable, reachable at all times, and able to respond quickly to urgent tasks. Over time, you will develop the awareness and discretion to manage your own schedule and work location, aligning your availability with the established rhythms of the role particularly when your superiors are traveling or during predictable high-demand periods. Priority will be given to candidates who are available nights and weekends and can provide the flexibility required to meet the demands of this role. Qualifications Bachelor's degree preferred, but not required. Minimum of 3-5 years of experience as a Personal, Executive and/or Administrative Assistant, Secretary, or in a similar role. Proven experience supporting senior executives, entrepreneurs, or public figures in either personal or executive assistant roles Exceptionally tech-savvy, with an advanced ability to leverage emerging tools, platforms, and systems to drive efficiency and innovation at every level. Excellent verbal and written communication skills, capable of composing messages that reflect the principal's tone and style Highly organized with a keen eye for detail, able to maintain accuracy and calm even in fast-paced situations Skilled at juggling multiple communication channels across both personal and professional contexts Comfortable and proficient with technology platforms such as Apple Calendar, Google Workspace, and Outlook Dependable, discreet, and adaptable to the dynamics of a family-oriented household Holds a valid driver's license and has access to a personal vehicle (vehicle stipend provided) Open to occasional travel when required, with sufficient advance notice Who We Look for You remain composed and steady, bringing a sense of calm and focus even during unpredictable moments You quickly identify what needs to be done and confidently take the initiative to act You think in terms of systems, enjoying the process of creating order, efficiency, and smooth workflows You respect the privacy of the family while knowing when to stay in the background or step forward as needed You're an attentive listener, a keen observer, and meticulous when it comes to taking notes Your emotional intelligence allows you to intuitively protect and support those around you You're resourceful, proactive, and quietly confident, helping others feel comfortable and supported You excel in a well-rounded role that balances managing calendars and emails, handling personal errands, maintaining regular communication with the principal, and overseeing household details You have an almost unstoppable drive to keep going until the job is done, and then make it even better You embrace technology, making data-driven decisions and seeking innovations that improve processes and outcomes Benefits Compensation will be competitive and aligned with your level of experience Performance-based bonus eligibility Medical, dental, and vision insurance 401(k) participation Discretionary travel and special project opportunities as needed A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities listed above are essential job functions and requirements and are subject to possible modification to accommodate individuals with disabilities reasonably. To perform this job successfully, the incumbent will possess the skills, aptitudes, and abilities to perform each duty proficiently. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. Equal Opportunity Employer Evolve Tech LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

LHH is partnering with a nonprofit organization to identify a highly skilled Senior Executive Assistant to provide high-level support to a top executive in a fast-paced, high-visibility environment. This is a temp-to-hire opportunity for a proactive, organized, and discreet professional who thrives on anticipating needs and keeping leadership ahead of the curve. The Senior Executive Assistant will serve as a trusted partner to the executive, collaborating closely with senior leadership, internal stakeholders, and external partners. This is a role for someone who enjoys variety, excels at problem-solving, and has a passion for mission-driven work. Schedule: Monday-Friday, 9:00 AM-6:00 PM, with occasional evening/weekend availability Work Model: Hybrid, 2 days onsite Temp-to-Hire | Hybrid | $40-$45/hr (temp) | Estimated Conversion: $85K-$95K Key Responsibilities Manage and prioritize a complex, high-volume calendar with multiple stakeholders Act as a liaison between internal teams and external partners, including board members, donors, and collaborators Provide hands-on support for meetings, events, and high-profile engagements Prepare schedules, agendas, briefing materials, and follow-ups Coordinate logistics for meetings, speaking engagements, and events Arrange domestic travel and accommodations Process expenses and maintain accurate financial records Draft correspondence and conduct research as needed Organize and maintain key documents and filing systems Support board meetings, including preparation and day-of coordination Assist with special projects and other duties as assigned Qualifications & Experience Bachelor's degree or equivalent experience 5+ years supporting senior or C-level executives preferred Exceptional written and verbal communication skills High level of discretion and ability to handle confidential information Proficiency in Microsoft Office and comfort learning new systems Highly organized, with the ability to manage multiple priorities seamlessly Calm, adaptable, and solutions-oriented in a fast-paced environment Strong interpersonal skills with a service-oriented mindset Interest in or alignment with nonprofit or mission-driven work Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ********************************************

The Choice is managing an exciting direct hire position for our client- a higher education association in the public health space. This position will directly support the organization's university accreditation programming division, which is a very mission-critical area. Location: downtown Washington, DC Schedule: 3 days a week in the office required for the first 90 days, then 1-2 days a week. Salary: $61,000-$67,000; based on experience. Qualifications: Completed Bachelor's degree or higher At least five years of professional experience, demonstrating strong administrative support to high level staff members and leadership Previous professional experience with an association or in higher education would be a very large plus. Job Duties: Provides administrative support to the division's Staff Leadership Team, Board of Commissioners, and committees. Responds to questions from constituents, including administrators, faculty, residency/fellowship program administrators, students, residents, fellows, as well as the public. Provides back-up receptionist duties, as needed. Provides support to and responds to questions from volunteers (e.g., Board and committee members, on-site evaluators). Develops, receives, disseminates, and/or conducts quality control review for Board and committee meeting agenda, materials, and minutes, under the guidance of the Staff Leadership Team. Gathers and analyzes data related to accreditation processes and higher education topics; prepares related updates, correspondence, and reports for review by the Staff Leadership Team. Makes recommendations to the Staff Leadership Team about needed changes or areas where the division's performance could be improved, and participates in the implementation of such changes, as appropriate. Prepares and disseminates correspondence related to accreditation and program monitoring processes. Liaises with identified vendors to maintain inventory for materials including, but not limited to, marketing collateral and publications. Provides operational and administrative support and departmental integration across different work streams to maintain efficiency and compliance with policies and to meet external and internal deadlines.

Our client, a boutique law firm, is looking to hire an Executive/Personal Assistant to support one of the firm's Partners located in Washington, D.C. This is an exciting opportunity to manage the professional and personal responsibilities of a partner who is actively involved in corporate cases. The ideal candidate will be a motivated, intelligent person who would like to play a key role in a dynamic and prestigious law firm. This role is 5x days/week in-office. RESPONSIBILITIES • Manage busy professional and personal calendar for very busy Partner • Coordinate all travel planning for business and personal trips • Have a very responsive personality and ability to perform accurately when handling multiple time sensitive matters. • Monitor closely partner's email for meetings to schedule and events to calendar. • Be an energetic and proactive problem solver. • Be promptly responsive to calls, emails, and texts from partner • Prepare and finalize engagement letters for clients. • Run conflict checks of potential new clients. • Review and edit presentations to prospective clients. • Ensure timely submission of expenses for reimbursement of business trips. • Ensure Partner is always prepped for meetings • Keep Partner aware of key case and administrative issues in a timely manner; liaise with attorneys, consultants and clients as needed • Draft correspondence, coordinate with members of Partner's division, manage internal and external communications for the partner • Ensure timely tracking of attorney time and timely recording in law firm time system. • Build credibility, establish rapport and maintain communication with all clients and internal employees • Help with light event planning - firmwide and personal • Assist with ad hoc projects as needed • Run errands, including personal errands, as needed REQUIREMENTS • 10+ years of Executive/ Personal Assistant experience supporting a senior level executive • Ability to work independently, efficiently, make good decisions, anticipate what actions need to be taken and determine what solutions should be implemented • Excellent judgment, maintain a flexible and positive attitude in a highly-demanding environment • Outstanding written and oral communication skills • Proficient in Microsoft Office • Extremely discreet • Maintain strict confidentiality of sensitive information, ensuring compliance with organizational policies and regulatory standards. SALARY $140-160K + discretionary bonus HOURS 8:30/9am-5/5:30pm with flexibility to be reachable after hours & weekends as needed #IND1